HomeMy WebLinkAbout012422ca06 JEFFERSON COUNTY
BOARD OF COUNTY COMMISSIONERS
CONSENT AGENDA REQUEST
TO: Board of County Commissioners
FROM: Mark McCauley, Interim County Administrator
DATE: January 24, 2022
SUBJECT: Request Board of County Commissioners approval of Amendment
No, 1 to the Professional Services Agreement with the Greg Prothman Company for
Executive Search Services
STATEMENT OF ISSUE: The Board of County Commissioners executed a Professional Services
Agreement with the Greg Prothman Company on April 5, 2021 for executive search services. The agreement
was for$99,999. It had a not-to-exceed limit of$19,500 for the Agency Executive recruitment.
ANALYSIS: The first recruitment effort for an Agency Executive failed at the last minute when the selected
candidate declined the county's offer of employment. The Board of Commissioners wish to mount a new
recruitment effort. Because there is only$951.88 left before the county hits the $19,500 limit an amendment
to the agreement to increase that limit is required.
Steve Worthington, with Prothman, estimates the additional cost of this recruitment will be around $4,000.
This is based on additional advertising to target diverse groups and estimates regarding other costs that
might be incurred. Staff is suggesting a new limit of$25,000.
The attached amendment to the professional services agreement will increase the limit to $25,000.
FISCAL IMPACT: Potential additional cost of$5,500 which will be paid out of Non-departmental —
General Fund.
RECOMMENDATION: That the Board of Commissioners approve the attached amendment to the
professional services agreement with the Greg Prothman Company for executive search services.
REVI ED BY:
•
Mark McCa y, Interim County Ad • trator ate
AMENDMENT NO. 1 TO THE PROFESSIONAL SERVICES AGREEMENT FOR
EXECUTIVE SEARCH SERVICES
Whereas, on April 5, 2021 the Board of County Commissioners executed a Professional Services
Agreement with The Greg Prothman Company for executive search services; and
Whereas, that Agreement was in the amount of$99,999; and
Whereas, Paragraph 5.a. of the Agreement established a not-to-exceed amount of$19,500 for the
Agency Executive position; and
Whereas, the first effort to hire an Agency Executive failed; and
Whereas, the Board of County Commissioners wishes to begin another recruitment effort for the
Agency Executive position; and
Whereas, there is $951.88 left of the $19,500 approved for this recruitment; and
Whereas, the new recruitment effort will require an increase in the not-to-exceed amount in the
Agreement;
Now, Therefore, the parties agree to amend the Agreement as follows:
That portion of Paragraph 5.a. which currently reads:
"provided that the total amount of payment to the Consultant shall not exceed $19,500 for the
Agency Executive position"
Is amended to read:
"provided that the total amount of payment to the Consultant shall not exceed $25,000 for the
Agency Executive position"
(SIGNATURES APPEAR ON THE NEXT PAGE)
DATED this day of , 20
Jefferson County Board of Commissioners:
Heidi Eisenhour, Date
Chair
The Greg Prothman Company
Sonja Prothman, Date
President
Attest:
Carolyn Gallaway Date
Clerk of the Board
Approved as to form only:
C14,&4"1-
January 20, 2022
Philip C. Hunsucker Date
Chief Civil Deputy Prosecuting Attorney