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STATE OF WASHINGTON
County of Jefferson
In the Matter of Establishing
Budget Objectives for the
2001 Jefferson County Budget
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RESOLUTION NO. 65-00
WHEREAS, Jefferson County's population has grown by almost 60% from 1980 to
1999, and
WHEREAS, Jefferson County's population is projected to increase by approximately
45% over the next 20 years, and
WHEREAS, continued high growth in population creates additional demands for
expanded services, and
WHEREAS, the annual budget process provides opportunities to focus resources in
support of strategic issues facing Jefferson County, and
WHEREAS, County services must meet citizen needs efficiently and effectively, and
WHEREAS, annual increases in cost due to inflation affects salary and operating
expenses for County services, and
WHEREAS, adequate funding reserves need to be established for each operating budget
to provide for emergencies and for cash flow, and
WHEREAS, the future economic vitality of the County needs to be maintained and
enhanced, and
WHEREAS, the voters of the State, through citizen initiative, have expressed their desire
to have greater control over government tax and fee increases.
Now, Therefore Be It Resolved, that the Board of County Commissioners hereby
establishes the following objectives to guide development and adoption of the 2001 Jefferson
County Budget:
Page 1 of 10
Budget Resolution 2001
1.
1-695 replacement funds should not be considered as new money for new services1. A
higher priority will be given to funding services from grants or other sources not limited
by 1-695.
2.
The Budget Expenditure Base may be impacted by 1-695 and the Washington Supreme
Court's interpretation and rulings thereon, may impact the County's ability to impose
and/or collect fees.
3.
Departments shall prepare departmental budget requests that include the standard
Budget Accounting Reporting System (BARS) financial request as well as a narrative and
such other information as appropriate to summarize the program and financial needs of
the department.
.
A budget format shall be developed by the County Administrator and provided to
and used by the various departments to insure uniformity and consistency in
revIew.
.
Each departmental summary shall contain the department's mission, an
abbreviated financial review using the required BARS codes, staffing, summary
of services and facilities, performance measures, and narrative.
.
The department's mission statements shall be a clear, concise statement
telling why the organization exists.
lMVET Replacement funds for 2001 from the State of Washington is anticipated to be $230,288. MVET Health
Replacement funds for 2001 from the State of Washington is anticipated to be $76,145.
Page 2 of 10
Budget Resolution 2001
.
The department's financial review shall address the revenue sources
anticipated and expenditures contemplated by major cost groupings such
as personnel, operating, and capital. The financial information shall be
extrapolated from and correspond to the BARS report for the department.
.
The department's staffing requirements for the corning year.
.
The department's performance measurements shall be a means of
evaluating achievement of desired results.
.
Narratives shall provide a review of significant changes from the previous
years budget, as well as address any trend or issues that may have budget
implications now or in the future.
.
Narratives may provide background on program changes and impacts
anticipated by increased or decreased funding.
4.
Departments, as part of their departmental budget submission, shall prepare program
budget requests (programs to be determined by the Elected County Official or County
Administrator for Appointed Department Directors) which shall include a narrative and
such other information as appropriate to support the departmental budget request.
.
A budget format shall be developed by the County Administrator and provided to
and used by the various departments to insure uniformity and consistency in
review.
Page 3 of 10
Budget Resolution 2001
.
Each program's budget request shall contain the program's mission, financial
review, staffing, goals and objectives, performance measures, and program
narrative.
.
The program's mission statements shall be a clear, concise statement
telling why the program exists.
.
The program's financial review shall address the revenue sources
anticipated and expenditures contemplated by major cost groupings such
as personnel, operating and capital.
.
The program's staffing requirements, as well as the goals and objectives
for the coming year.
.
The program's performance measurements shall be a means of evaluating
the achievement of desired results.
.
Narratives shall provide a summary of key funding and service issues
within each program.
.
Narratives may provide background on program changes and impacts
anticipated by increased or decreased funding.
5.
Growth in the Budget Expenditure Base shall be targeted to not exceed projected
revenues2.
.
One-time revenues and expenditures are to be removed from base budget
calculations.
2Revenue projections as of 7/19/2000 would indicate General Fund Revenues for 2001 at $11,192,039 assuming
100% collection. For purposes of budget preparation, 98% collection will be assumed.
Page 4 of 10
Budget Resolution 2001
.
The overall projection for growth in General Fund expenses is calculated to be
approximately 6.4%3.
.
There is no projected growth4 in General Fund revenues5.
.
Base budget increases for other funds (non-capital) shall be limited to the same or
a smaller growth rate.
.
Departments shall prepare base budgets with no growth overall in current expense
funding.
.
Departments with budget requests that exceed 0% growth must identify
corresponding revenue sources.
.
Spending above the base budget will be limited by availability of funds.
.
Emergency appropriations in 2000 will be considered Budget Adds for 2001 if
requested to continue.
.
Submission of a Departmental Budget Request within the above stated parameters
is no guarantee of funding.
6.
Total staffing as measured in 40 hour Full Time Equivalents (FTEs) will be limited based
on available revenue.
32000 base expenditures are estimated to be $10,710,328 and 2001 base expenditures are anticipated to be
$11,395,002 for an increase of approximately 6.4%.
4Revenue projections as of 7/19/2000 indicate a 2% growth in Genreal Fund Revenues assuming a collection rate
of 100%. For purposes of budget preparation, 98% collection rate will be assumed.
52000 base revenues are estimated to be $10,974,263 and 2001 base expenditures are anticipated to be
$11,192,039 for an increase of approximately 2%.
Page 5 of 10
Budget Resolution 2001
7.
8.
9.
.
Request for staff increases will consider all cost, resources, and space
requirements associated such as telephone, computer, furniture, supplies, training,
and administrative overhead.
.
Staffing requests should clearly demonstrate need based on workload productivity
and performance, program requirements or level of service indicators.
.
Sustainability of staff funding sources (three or more year commitment) will also
be evaluated.
A minimum reserve of 10% shall be maintained for all operating funds.
Funding shall be provided in the Non-departmental budget for training support equal to
1 % of the direct cost of payroll.
Revenues from fees and services shall be reviewed and considered for revision to meet
costs for providing services.
.
To the greatest extent practical, cost of services should be paid by those receiving
the direct benefit of the services.
.
Increases in fees will be used to reduce dependence on property taxes.
10.
Priority will be given to enhance services through the use of technology, improved
processes, and non-traditional service providers. An evaluation of potential liability or
increased risk must be weighed against the potential cost and benefit.
11.
Funding shall be set aside to allow for cost increases due to labor contract negotiations.
Budget limitations may require reductions in staff to accommodate increases in labor
cost.
Page 6 of 10
Budget Resolution 2001
12.
13.
Priority shall be given to supporting and maintaining Law and Justice programs with long
term funding support from state and federal sources.
.
Distribution of funding within Law and Justice Offices shall be determined with
recommendations by the County Law and Justice Council.
.
Grant funds shall be prioritized to maintain existing levels of service whenever
possible.
Intergovernmental service agreements will be developed to promote program efficiencies
and enhance capabilities of agencies within Jefferson County.
.
E-911 Communications & Dispatch services
.
Computer, GIS and telecommunications services
.
District/Municipal Court services
.
Animal services
.
Human services
.
Parks and Recreation services
.
Solid waste management
14.
Maintenance, improvement and management of data processing shall be given priority for
funding. Data development and maintenance will be provided to support department
level information management systems.
15.
Priority will be given to address near term facility needs for the County.
.
Housing of Comprehensive Plan and Unified Development Code staff.
.
Personnel associated with implementation of the Endangered Species Act.
Page 7 of 10
Budget Resolution 2001
16.
17.
18.
19.
.
Communications & Dispatch Center operations.
Priority will be given to address long tenn capital facility needs for the County.
.
Jail
.
Law & Justice Center
Priority shall be given to efforts that support economic development strategies.
.
Develop spending plan for Distressed Counties Facilities Funds that will provide
support for economic development.
.
Encourage economic development coordination with the Port and City
governments.
.
Encourage collaborative efforts to improve telecommunications within the
County.
.
Support timely adoption and implementation of the Unified Development Code.
Departments shall begin to collect data and provide comparisons to similarly situated
programs for the purposes of comparative performance measurement.
.
Develop a set of performance indicators to meet the needs of the community.
.
Develop performance indicators that are accessible, collectable, sustainable, a~d
comparable.
.
Use performance indicators for detennination on funding and staffing requests.
Administration shall conduct an organizational review to explore ways to increase
efficiency and/or effectiveness. The review shall include:
.
Staffing requirements associated with the Endangered Species Act.
Page 8 of 10
Budget Resolution 2001
.
Resources necessary for IS, IDMS, and information technology in general.
.
Cost associated with personnel and procurement activities.
20.
Priority shall be given to efforts that support strategic planning and plan objectives.
.
Priority shall be given to assess the attitudes of the citizens regarding services and
allocation of county resources.
.
Priority will be given to the development of obtainable, supportable and
sustainable community indicators for health, economics, and public safety to be
used to identify strategies for improvement.
.
Priority will be given for the development of a strategic plan for Information
Services.
.
Priority will be given for the development of a strategic plan for Substance Abuse.
.
Priority will be given for the development of a strategic plans for storm, surface
and waste water management.
.
Priority will be given to the Department of Community Development budgeting
for the coordination of an analysis of the cost of full implementation of the
Comprehensive Plan Policies and Goals.
21.
Review of additional funding options will include:
.
One-tenth (1110) of 1 % Optional Law & Justice Facilities Sales and Use Tax
.
Conservation Futures Tax
.
Solid Waste District
.
Parks and Recreation Service Area
Page 9 of 10
Budget Resolution 2001
22.
Funding for work with advisory boards and citizen groups shall continue to be prioritized.
Departments supporting advisory boards and citizen groups shall provide narrative
information outlining the board or groups role, long-term need and impact.
23.
Recognizing our responsibility as local government officials and land use managers,
priority will be given to:
.
Programs and efforts that comply with the Endangered Species Act
.
Programs that promote a comprehensive effort to prevent extinction through a
commitment to:
.
protective practices
.
education of our citizens
.
promulgation of appropriate regulations
.
promotion of environmental stewardship
Page 10 of 10