Loading...
HomeMy WebLinkAboutWashington State Department of Ecology (DOE) re: Solid Waste Management $160.866 - 121321 rip i i 4 - .opt `�eti D l' �`� .` ,y DEPARTMENT OF WI' ' ' ECOLOGYS. State of Washington J' Agreement No. SWMLSWFA-2021-JeCoPH-00090 SOLID WASTE MANAGEMENT LOCAL SOLID WASTE FINANCIAL ASSISTANCE gii_.• BETWEEN THE STATE OF WASHINGTON DEPARTMENT OF ECOLOGY AND JEFFERSON CO PUBLIC HEALTH This is a binding Agreement entered into by and between the state of Washington,Department of Ecology,hereinafter referred to as"ECOLOGY,"and JEFFERSON CO PUBLIC HEALTH,hereinafter referred to as the"RECIPIENT,"to carry out with the provided funds activities described herein. GENERAL INFORMATION Project Title: IMP Jefferson Co PH Total Cost: $160,866.00 Total Eligible Cost: $160,866.00 Ecology Share: $120,649.50 Recipient Share: $40,216.50 The Effective Date of this Agreement is: 07/01/2021 The Expiration Date of this Agreement is no later than: 06/30/2023 Project Type: Planning&Implementation Project Short Description: Jefferson County Public Health will spend$160,866 to reduce the use of household hazardous products by 2,000 pounds,recycle 15 tons from businesses and county events,divert 202 tons of organic material from the landfill (includes 22 tons of edible food rescued),and reduce contamination in recycle bins by 35 tons. Project Long Description: See the Scope of Work section for more detailed information related to individual Tasks. Overall Goal: Provide regional solutions and intergovernmental cooperation;prevent or minimize environmental contamination through planning and project implementation;and comply with state and local solid and hazardous waste management plans and laws. EH-21-070 State of Washington Department of Ecology Page 2 of 26 Agreement No: SWMLSWFA-2021-JeCoPH-00090 Project Title: IMP Jefferson Co PH Recipient Name: JEFFERSON CO PUBLIC HEALTH RECIPIENT INFORMATION Organization Name: JEFFERSON CO PUBLIC HEALTH Federal Tax ID: 91-6001322 DUNS Number: 184826790 Mailing Address: 615 Sheridan St Port Townsend,WA 98368 Physical Address: 615 Sheridan St Port Townsend,Washington 98368 Organization Fax: (360)379-4487 Contacts Template Version 12/10/2020 State of Washington Department of Ecology Page 3 of 26 Agreement No: SWMLSWFA-2021-JeCoPH-00090 Project Title: IMP Jefferson Co PH Recipient Name: JEFFERSON CO PUBLIC HEALTH Laura Tucker Project Manager 615 Sheridan Street Port Townsend,Washington 98368 Email: ltucker@co.jefferson.wa.us Phone: (360)379-4491 Billing Contact Aimee Rosbach Financial Operations Coordinator 615 Sheridan St Port Townsend,Washington 98368 Email: arosbach@co.jefferson.wa.us Phone: (360)385-9444 Kate Dean Authorized Commissioner Signatory 623 Sheridan St Port Townsend,Washington 98368 Email: kdean@co.jefferson.wa.us Phone: (360)386-9230 Template Version 12/10/2020 State of Washington Department of Ecology Page 4 of 26 Agreement No: SWMLSWFA-2021-JeCoPH-00090 Project Title: IMP Jefferson Co PH Recipient Name: JEFFERSON CO PUBLIC HEALTH ECOLOGY INFORMATION Mailing Address: Department of Ecology Solid Waste Management PO BOX 47600 Olympia,WA 98504-7600 Physical Address: Solid Waste Management 300 Desmond Drive SE Lacey,WA 98503 Contacts David Pater Project Manager PO Box 47775 Olympia,Washington 98504-7775 Email: DAPA461@ecy.wa.gov Phone: (360)790-5771 David Pater Financial Manager PO Box 47775 Olympia, Washington 98504-7775 Email: DAPA461@ecy.wa.gov Phone: (360)790-5771 Template Version 12/10/2020 State of Washington Department of Ecology Page 5 of 26 Agreement No: SWMLSWFA-2021-JeCoPH-00090 Project Title: IMP Jefferson Co PH Recipient Name: JEFFERSON CO PUBLIC HEALTH AUTHORIZING SIGNATURES RECIPIENT agrees to furnish the necessary personnel,equipment,materials,services,and otherwise do all things necessary for or incidental to the performance of work as set forth in this Agreement. RECIPIENT acknowledges that they had the opportunity to review the entire Agreement,including all the terms and conditions of this Agreement, Scope of Work,attachments, and incorporated or referenced documents, as well as all applicable laws, statutes, rules,regulations, and guidelines mentioned in this Agreement. Furthermore,the RECIPIENT has read,understood, and accepts all requirements contained within this Agreement. This Agreement contains the entire understanding between the parties,and there are no other understandings or representations other than as set forth,or incorporated by reference,herein. No subsequent modifications or amendments to this agreement will be of any force or effect unless in writing, signed by authorized representatives of the RECIPIENT and ECOLOGY and made a part of this agreement.ECOLOGY and RECIPIENT may change their respective staff contacts without the concurrence of either party. This Agreement shall be subject to the written approval of Ecology's authorized representative and shall not be binding until so approved. The signatories to this Agreement represent that they have the authority to execute this Agreement and bind their respective organizations to this Agreement. Washington State JEFFERSON CO PUBLIC HEALTH Department of Ecology Steven Williams for Date:2021.12.29 BY: 15:54:43 -08'00' By: 1 Z l Z lq �t Laurie Davies Date Kate Dean Date Solid Waste Management Commissioner Program Manager Template Approved to Form by Attorney General's Office Template Version 12/10/2020 State of Washington Department of Ecology Page 5 of 26 Agreement No: SWMLSWFA-2021-JeCoPH-00090 Project Title: IMP Jefferson Co PH Recipient Name: JEFFERSON CO PUBLIC HEALTH AUTHORIZING SIGNATURES RECIPIENT agrees to furnish the necessary personnel,equipment,materials,services,and otherwise do all things necessary for or incidental to the performance of work as set forth in this Agreement. RECIPIENT acknowledges that they had the opportunity to review the entire Agreement,including all the terms and conditions of this Agreement,Scope of Work,attachments,and incorporated or referenced documents,as well as all applicable laws, statutes,rules,regulations,and guidelines mentioned in this Agreement. Furthermore,the RECIPIENT has read,understood, and accepts all requirements contained within this Agreement. This Agreement contains the entire understanding between the parties,and there are no other understandings or representations other than as set forth,or incorporated by reference,herein. No subsequent modifications or amendments to this agreement will be of any force or effect unless in writing,signed by authorized representatives of the RECIPIENT and ECOLOGY and made a part of this agreement.ECOLOGY and RECIPIENT may change their respective staff contacts without the concurrence of either party. This Agreement shall be subject to the written approval of Ecology's authorized representative and shall not be binding until so approved. The signatories to this Agreement represent that they have the authority to execute this Agreement and bind their respective organizations to this Agreement. Washington State JEFFERSON CO PUBLIC HEALTH Department of Ecology • By: By: 1 21/3/2/ Laurie Davies Date Kate Dean __ Date Solid Waste Management Commissioner/(I^1 r Program Manager Approved as to Form Only: Template Approved to Form by m K ..�• — Attorney General's Office December 7,2021 Philip C.Hunsucker, Date Template Version 12/10/2020 10. State of Washington Department of Ecology Pages of 26 Agreement No: SWMLSWFA-2021-JeCoPH-00090 Project Title: IMP Jefferson Co PH Recipient Name: JEFFERSON CO PUBLIC HEALTH AUTHORIZING SIGNATURES RECIPIENT agrees to furnish the necessary personnel,equipment,materials,services,and otherwise do all things necessary for or incidental to the performance of work as set forth in this Agreement. RECIPIENT acknowledges that they had the opportunity to review the entire Agreement,including all the terms and conditions of this Agreement,Scope of Work,attachments,and incorporated or referenced documents,as well as all applicable laws, statutes,rules,regulations,and guidelines mentioned in this Agreement. Furthermore,the RECIPIENT has read,understood, and accepts all requirements contained within this Agreement. This Agreement contains the entire understanding between the parties,and there are no other understandings or representations other than as set forth,or incorporated by reference,herein. No subsequent modifications or amendments to this agreement will be of any force or effect unless in writing,signed by authorized representatives of the RECIPIENT and ECOLOGY and made a part of this agreement.ECOLOGY and RECIPIENT may change their respective staff contacts without the concurrence of either party. This Agreement shall be subject to the written approval of Ecology's authorized representative and shall not be binding until so approved. The signatories to this Agreement represent that they have the authority to execute this Agreement and bind their respective organizations to this Agreement. Washington State JEFFERSON CO PUBLIC HEALTH Department of Ecology By: By: Laurie Davies Date Kate Dean Date Solid Waste Management Commissioner Program Manager Approved as to Form Only: Template Approved to Form by Attorney General's Office December 7,2021 Philip C.Hunsucker, Date Template Version 12/10/2020 State of Washington Department of Ecology Page 6 of 26 Agreement No: SWMLSWFA-2021-JeCoPH-00090 Project Title: IMP Jefferson Co PH Recipient Name: JEFFERSON CO PUBLIC HEALTH SCOPE OF WORK Task Number: 1 Task Cost: $9,400.00 Task Title: MRW Reduction Task Description: This task includes development and distribution of promotional materials in a variety of formats to encourage program participation.In accordance with provisions 3 and 19 of the General Terms and Conditions of this Agreement,RECIPIENT is encouraged to work with their Ecology grant manager when developing promotional materials,and must provide a draft copy for review and approval ten(10)business days prior to production and distribution of materials. Activity:Household Hazardous Waste Reduction The RECIPIENT will provide educational materials and workshops for citizens to reduce or eliminate their use of hazardous materials in their homes and gardens.Data would be collected at the Jefferson County HHW facility and compared to previous years to measure the increase in hazardous materials brought in by citizens. Leveraging the information in the EPA's"Safer Choice"program,and working with the Jefferson County HHW facility;the RECIPIENT will assess the types of information that will benefit the community best.Information and dissemination will include,but not be limited to,the following: -Flyers and handouts describing safer alternatives to hazardous home and garden supplies -Flyers and handouts describing how to read labels to understand chemical names for toxic materials both at the store and to assess materials previously purchased -Develop County web page to support safer alternatives -Conduct in-person or on-line workshops for household to learn about least toxic alternatives and or to reduce or eliminate use of hazardous materials in homes and gardens,conduct follow-up surveys -Educate and promote the program through presentations to the community and information booths at community events -Collect pre and post survey data from workshop participants -Prepare summary of workshop data including an analysis of HHW products no longer used by participants The RECIPIENT will measure the success of this program by comparing the amount of hazardous material that has been collected at our local HHW facility in the past,with what is collected after education measures are implemented.Questions will be added to an existing tally sheet about HHW materials to assess whether the informational materials or workshops have prompted them to bring in stored materials and purchase less toxic materials. Costs eligible for reimbursement with supporting documentation include: -RECIPIENT employee time to implement the task -Program promotion -Education and outreach material and distribution -Planning and development of workshops and surveys -RECIPIENT employee time to attend trainings and workshops preapproved in writing by Ecology -Costs not listed here but pre-approved in writing by Ecology Template Version 12/10/2020 State of Washington Department of Ecology Page 7 of 26 Agreement No: SWMLSWFA-2021-JeCoPH-00090 Project Title: IMP Jefferson Co PH Recipient Name: JEFFERSON CO PUBLIC HEALTH Costs not eligible for reimbursement: -Overtime compensation(all hours are calculated at the regular rate of pay) -Costs not specifically identified or pre-approved in writing by Ecology -This task will not pay for costs covered by existing product stewardship programs(E-Cycle Washington,LightRecycle Washington and PaintCare)or for costs covered by any new product stewardship programs that are implemented during this Agreement period Task Goal Statement: RECIPIENT goal is to reduce or eliminate household use of hazardous materials in homes and gardens. Task Expected Outcome: With the Task Cost,RECIPIENT expects a 40%decrease in purchasing of new toxic materials by HHW facility users,as documented by HHW facility tally sheet outreach and workshop questions,equating to 1,000 pounds of household hazardous materials not getting purchased in the first place. Recipient Task Coordinator: Laura Tucker MRW Reduction Deliverables Number Description Due Date 1.1 Task Expected Outcomes are the deliverables and achieved incrementally throughout the biennium. Template Version 12/10/2020 State of Washington Department of Ecology Page 8 of 26 Agreement No: SWMLSWFA-2021-JeCoPH-00090 Project Title: IMP Jefferson Co PH Recipient Name: JEFFERSON CO PUBLIC HEALTH SCOPE OF WORK Task Number: 2 Task Cost: $43,739.00 Task Title: Food Waste Prevention Task Description: RECIPIENT will implement three(3)programs to reduce food waste reduction and rescue food in Jefferson County.The programs will focus on businesses,schools and residents. Activity:Business Food Waste Reduction RECIPIENT will provide regulatory guidance to assist in food recovery activities;develop food waste reduction educational materials for businesses;and coordinate and facilitate a stakeholder group,targeting in part,businesses and organizations that provide food.The stakeholder group expects to meet twice yearly to discuss barriers to connecting edible food to those in need and determine solutions to bridging those gaps. Information learned in these meetings will be used to update educational materials that provide guidance for businesses to reduce surplus and wasted food.Individual businesses will track and report pounds of food diverted from landfill to feed those in need,and pounds of food waste reduced as a result of this activity. Activity:School Food Waste Reduction RECIPIENT will assist three(3)districts in Jefferson County in recovering edible food,and work with students and cafeteria employees to compost inedible food waste. RECIPIENT will facilitate meetings with student leaders and staff and provide curriculum for teachers to use in activities that reduce food waste and recover edible food. RECIPIENT and or schools will audit cafeteria trash for food waste four(4)times,pre and post education;audit information conducted prior to the pandemic will be used in assessing progress when compared to post audits.Pounds of food rescued and or diverted from landfilling will be tracked and reported.RECIPIEINT will provide food waste reduction education materials. Activity:Residential Food Waste Reduction RECIPIENT will offer ten(10)composting workshops to residents(in person or online)and compile workshop surveys to measure food waste reduction and diversion. RECIPIENT may purchase backyard compost bins and or vermicomposting materials and can request reimbursement for the full cost of bins/materials given to workshop participants only.Costs of bins/materials given to non-workshop participants or participants of past workshops are not reimbursable. RECIPIENT will continue outreach and support to 600+residents already composting through materials that promote healthy,pest-free composting systems. EXPECTED TASK COSTS Costs eligible for reimbursement with supporting documentation include: -RECIPIENT employee time to implement the task,including outreach/planning/coordination/travel -Education and outreach material and distribution costs -Residential compost bins for workshop participants,bins costs shall be itemized each quarter -RECIPIENT employee time to attend trainings and workshops preapproved in writing by Ecology -Costs not listed here but pre-approved in writing by Ecology Template Version 12/10/2020 State of Washington Department of Ecology Page 9 of 26 Agreement No: SWMLSWFA-2021-JeCoPH-00090 Project Title: IMP Jefferson Co PH Recipient Name: JEFFERSON CO PUBLIC HEALTH Costs not eligible for reimbursement: -Overtime compensation(all hours are calculated at the regular rate of pay) -Costs not specifically identified or pre-approved in writing by Ecology Task Goal Statement: The goal is to divert edible food from the landfill and or to compost inedible food. Task Expected Outcome: With the Task Cost,RECIPIENT expects to divert 15 tons of edible food for feeding people and food waste prevention under the Business Food Rescue Program With the Task Cost,RECIPIENT expects to divert 7 tons of edible food from landfill and served to students under the School Food Rescue and Composting Program With the Task Cost,RECIPIENT expects to divert 180 tons of organic waste from landfilling including prevented waste,under Residential Home Composting program Recipient Task Coordinator: Laura Tucker Food Waste Prevention Deliverables Number Description Due Date 2.1 Task Expected Outcomes are the deliverables and achieved incrementally throughout the biennium. Template Version 12/10/2020 State of Washington Department of Ecology Page 10 of 26 Agreement No: SWMLSWFA-2021-JeCoPH-00090 Project Title: IMP Jefferson Co PH Recipient Name: JEFFERSON CO PUBLIC HEALTH SCOPE OF WORK Task Number: 3 Task Cost: $50,971.00 Task Title: CROP IMP Business Recycling/Waste Prevention Task Description: The RECIPIENT will develop a pilot program that targets businesses and public event planners to eliminate or significantly reduce their use of single-use,non-recyclable or non-compostable materials. This effort has the potential to not only reduce the waste stream but also reduce greenhouse gas emissions,and provide a cost savings to participants. RECIPIENT will: -Prepare education/outreach materials that identify strategies businesses and event planners can try implementing to reduce the volume of single-use,non-recyclable or non-compostable materials -Survey up to 25 businesses to determine the disposable materials they are currently using and assess their willingness to try alternatives that will not go to landfill -Secure up to 20 local businesses to participate in a pilot program -Secure up to 8 events where event planners are willing to participate in a pilot program -Coordinate with Olympic Organics to take compostable materials from events -Educate businesses and event planners on alternative strategies that include but are not limited to; * Offer customers a discount if they have their own food container * Offer reusable food containers for sale * Only use compostable containers that customers agree to compost not discard -Purchase products pre-approved by ECOLOGY in writing -Provide each business with products to work directly with up to 10 regular customers -Provide vendors at events with products to work with their customers -Follow-up with each business and event planner for technical support -Report results to ECOLOGY Businesses and event planners will -Agree to participation expectations; * Event promotions will encourage attendees bring their own bags and reusable food containers * Set up at events must include stations with clear signage for recycling and compostable materials -Receive RECIPIENT education and instructions -Select the strategies,they want to implement -Follow-up with customers or vendors -Report results to RECIPIENT Customers and vendors will -Agree to participation expectations -Receive instructions from the business or event planner -Provide feedback to the business or event planner Template Version 12/10/2020 State of Washington Department of Ecology Page 11 of 26 Agreement No: SWMLSWFA-2021-JeCoPH-00090 Project Title: IMP Jefferson Co PH Recipient Name: JEFFERSON CO PUBLIC HEALTH Costs eligible for reimbursement with supporting documentation include: -RECIPIENT employee time to implement the task,including outreach/planning/coordination/travel -Develop and disseminate education/outreach materials -RECIPIENT employee time to attend trainings and workshops preapproved in writing by Ecology -Fully compostable/biodegradable sample materials approved by the"Compost Manufacturing Alliance",and listed on their web site -Costs not listed here but pre-approved in writing by Ecology Costs not eligible for reimbursement: -Overtime compensation(all hours are calculated at the regular rate of pay) -Costs not specifically identified or pre-approved in writing by Ecology Task Goal Statement: The goal is to change out plastic and non-compostable,non-recyclable packaging,utensils,beverage containers,and food containers for those that can be reused,composted in non-commercial systems or recycled in our accepted materials list.For festivals,a long-term goal is to move from single-use(compostable or not),to conditioning the public bringing their own reusable containers and utensils to each festival. Task Expected Outcome: With the task cost,RECIPIENT expects 10 tons of business solid waste reduced(Single-use materials no longer purchased) With the task cost,RECIPIENT expects 15 businesses that have changed in one or more categories(no plastic straws,no plastic utensils,no non-compostable or non-recyclable food containers) With the Task Cost,RECIPIENT expects 5 festivals that have changed in one or more categories(no plastic straws,no plastic utensils,no non-compostable or non-recyclable food containers) Recipient Task Coordinator: Laura Tucker CROP IMP Business Recycling/Waste Prevention Deliverables Number Description Due Date 3.1 Task Expected Outcomes are the deliverables and achieved incrementally throughout the biennium Template Version 12/10/2020 State of Washington Department of Ecology Page 12 of 26 Agreement No: SWMLSWFA-2021-JeCoPH-00090 Project Title: IMP Jefferson Co PH Recipient Name: JEFFERSON CO PUBLIC HEALTH SCOPE OF WORK Task Number: 4 Task Cost: $56,756.00 Task Title: CROP Residential Recycling/Waste Prevention Task Description: Jefferson County has a significant recycling contamination problem.In recent recycling audits,some areas of the county have contamination rates as high as 30%. The County will be undergoing significant changes in its acceptable recycling collection list. The new recycling contract will change from accepting#1,#2,and#5 plastics to only#1 and#2 bottles and jugs.This presents a significant education challenge in the county. This task will support the implementation of the CROP and inform county citizens of the changes made in the recycling program. Activity:Contamination Reduction RECIPIENT will perform the following work: -Create an FAQ page to address the questions from citizens -Create new flyers that reflect the changes in accepted recycling materials;and distribute through various venues -Newspaper ads and articles explaining the program changes -Annual Jefferson County newsletter to citizens -Present to classrooms,and other public forums(in-person and online) -Develop and place new signage for recycling at the collection locations and on the Event Recycling stations -Promote the new system on by updating videos on what is recyclable in the new system -Promote the new system on social media and KPTZ posts and announcements -Organize and facilitate public meetings The RECIPIENT will conduct classroom presentations(In person and/or on-line)in all four school districts.Measurable outcomes will include pre and post-presentation assessment of students'knowledge of what is and isn't recyclable with a goal of 30 percent improvement in student knowledge between pre and post tests of what is recyclable. The RECIPIENT will measure post contamination rates 1-3 months after the above programs have been implemented.The RECIPIENT will compare post-program measurements with previous residential recycling contamination audits,to calculate the effectiveness of contamination reduction efforts. Activity:Public Event Recycling RECIPIENT will continue the event recycling program,increasing the number of venues using the stations.Measurements of the tons of recycling diverted from landfill will be taken and reported.Anticipated related costs include: -Program implementation,including scheduling events and meeting with event organizers -Installation,removal and cleaning of recycling stations -New signage for recycling station tops with the change in plastic allowances Costs eligible for reimbursement with supporting documentation include: -RECIPIENT employee time to implement the task,including outreach/planning/coordination/travel -Education and outreach material and distribution costs -Recycling station signage for festivals(cost estimate:$7000) Template Version 12/10/2020 State of Washington Department of Ecology Page 13 of 26 Agreement No: SWMLSWFA-2021-JeCoPH-00090 Project Title: IMP Jefferson Co PH Recipient Name: JEFFERSON CO PUBLIC HEALTH -RECIPIENT employee time to attend trainings and workshops preapproved in writing by Ecology -Costs not listed here but pre-approved in writing by Ecology Costs not eligible for reimbursement: -Overtime compensation(all hours are calculated at the regular rate of pay) -Costs not specifically identified or pre-approved in writing by Ecology Task Goal Statement: This task will use a number of measures to inform citizens of the changes in the Jefferson County recycling system and ensure that the goals in the CROP will be met.Jefferson County will be undergoing significant changes in what is accepted for recycling and how it's collected. Task Expected Outcome: With the Task Cost,RECIPIENT expects 35 tons of contamination reduction in recycling bins With the Task Cost,RECIPIENT expects 10,000 pounds of solid waste collected for recycling from County events Recipient Task Coordinator: Laura Tucker CROP Residential Recycling/Waste Prevention Deliverables Number Description Due Date 4.1 Task Expected Outcomes are the deliverables and achieved incrementally throughout the biennium. Template Version 12/10/2020 State of Washington Department of Ecology Page 14 of 26 Agreement No: SWMLSWFA-2021-JeCoPH-00090 Project Title: IMP Jefferson Co PH Recipient Name: JEFFERSON CO PUBLIC HEALTH BUDGET Funding Distribution EG220136 NOTE: The above funding distribution number is used to identf this specific agreement and budget on payment remittances and may be referenced on other communications from ECOLOGY. Your agreement may have multiple funding distribution numbers to identify each budget. Funding Title: Jefferson Co PH Funding Type: Grant Funding Effective Date: 07/01/2021 Funding Expiration Date: 06/30/2023 Funding Source: Title: Model Toxics Control Operating Account(MTCOA) Fund: Type: State Funding Source%: 100% Description: Local Solid Waste Financial Assistance Approved Indirect Costs Rate: Approved State Indirect Rate:30% Recipient Match%: 25% InKind Interlocal Allowed: No InKind Other Allowed: No Is this Funding Distribution used to match a federal grant? No Jefferson Co PH Task Total MRW Reduction $ 9,400.00 Food Waste Prevention $ 43,739.00 CROP IMP Business Recycling/Waste Prevention $ 50,971.00 CROP Residential Recycling/Waste Prevention $ 56,756.00 Total: $ 160,866.00 Template Version 12/10/2020 State of Washington Department of Ecology Page 15 of 26 Agreement No: SWMLSWFA-2021-JeCoPH-00090 Project Title: IMP Jefferson Co PH Recipient Name: JEFFERSON CO PUBLIC HEALTH Funding Distribution Summary Recipient/Ecology Share Funding Distribution Name Recipient Match % Recipient Share Ecology Share Total Jefferson Co PH 25.00 % $ 40,216.50 $ 120,649.50 $ 160,866.00 Total $ 40,216.50 $ 120,649.50 $ 160,866.00 AGREEMENT SPECIFIC TERMS AND CONDITIONS N/A SPECIAL TERMS AND CONDITIONS If the scope of this Agreement includes recycling activity managed or performed by the RECIPIENT at a recycling center (such as a transfer station or drop box location)or other locations,Ecology will not reimburse disposal costs for materials collected or advertised as collected for recycling/reuse or marketed for recycling/reuse under this Agreement,unless approved in writing by Ecology.RECIPIENT must immediately notify ECOLOGY when the RECIPIENT becomes aware that disposal of materials occurred or may occur due to the market conditions for recycled/reused materials. ECOLOGY may deny new costs or require repayment of costs already reimbursed or remove the task from the Agreement or terminate the Agreement. Ecology will conduct a risk assessment of all Local Solid Waste Financial Assistance recipients.The level of risk determines the level of oversight required by Ecology throughout the biennium. If the RECIPIENT's performance or project circumstances change,Ecology may reassess risk and notify the RECIPIENT of any changes to administrative requirements. RECIPIENT shall update the Spending Plan and Outcomes Data Collection form at least quarterly.The Spending Plan and Outcomes Data Collection form must be completed concurrent with the submittal of each payment Request/Progress Report. RECIPIENT shall report outcomes in a manner consistent with instructions in the Local Solid Waste Financial Assistance guidelines. RECIPIENT must submit within thirty(30)days after the expiration date of this Agreement,all financial(including payment requests),performance,and other reports required by this Agreement.Ecology shall have the right to deny reimbursement of payment requests received after this date. GENERAL FEDERAL CONDITIONS If a portion or all of the funds for this agreement are provided through federal funding sources or this agreement is used to match a federal grant award,the following terms and conditions apply to you. A.CERTIFICATION REGARDING SUSPENSION,DEBARMENT,INELIGIBILITY OR VOLUNTARY EXCLUSION: 1. The RECIPIENT/CONTRACTOR,by signing this agreement,certifies that it is not suspended,debarred,proposed for debarment,declared ineligible or otherwise excluded from contracting with the federal government,or from receiving contracts paid for with federal funds.If the RECIPIENT/CONTRACTOR is unable to certify to the statements Template Version 12/10/2020 State of Washington Department of Ecology Page 16 of 26 Agreement No: SWMLSWFA-2021-JeCoPH-00090 Project Title: IMP Jefferson Co PH Recipient Name: JEFFERSON CO PUBLIC HEALTH contained in the certification,they must provide an explanation as to why they cannot. 2. The RECIPIENT/CONTRACTOR shall provide immediate written notice to ECOLOGY if at any time the RECIPIENT/CONTRACTOR learns that its certification was erroneous when submitted or had become erroneous by reason of changed circumstances. 3. The terms covered transaction,debarred,suspended,ineligible,lower tier covered transaction,participant,person, primary covered transaction,principal,proposal,and voluntarily excluded,as used in this clause,have the meaning set out in the Definitions and Coverage sections of rules implementing Executive Order 12549. You may contact ECOLOGY for assistance in obtaining a copy of those regulations. 4. The RECIPIENT/CONTRACTOR agrees it shall not knowingly enter into any lower tier covered transaction with a person who is proposed for debarment under the applicable Code of Federal Regulations,debarred,suspended, declared ineligible,or voluntarily excluded from participation in this covered transaction. 5. The RECIPIENT/CONTRACTOR further agrees by signing this agreement,that it will include this clause titled "CERTIFICATION REGARDING SUSPENSION,DEBARMENT,INELIGIBILITY OR VOLUNTARY EXCLUSION"without modification in all lower tier covered transactions and in all solicitations for lower tier covered transactions. 6. Pursuant to 2CFR180.330,the RECIPIENT/CONTRACTOR is responsible for ensuring that any lower tier covered transaction complies with certification of suspension and debarment requirements. 7. RECIPIENT/CONTRACTOR acknowledges that failing to disclose the information required in the Code of Federal Regulations may result in the delay or negation of this funding agreement,or pursuance of legal remedies,including suspension and debarment. 8. RECIPIENT/CONTRACTOR agrees to keep proof in its agreement file,that it,and all lower tier recipients or contractors,are not suspended or debarred, and will make this proof available to ECOLOGY before requests for reimbursements will be approved for payment.RECIPIENT/CONTRACTOR must run a search in <http://www.sam.gov>and print a copy of completed searches to document proof of compliance. B.FEDERAL FUNDING ACCOUNTABILITY AND TRANSPARENCY ACT(FFATA)REPORTING REQUIREMENTS: CONTRACTOR/RECIPIENT must complete the FFATA Data Collection Form(ECY 070-395)and return it with the signed agreement to ECOLOGY. Any CONTRACTOR/RECIPIENT that meets each of the criteria below must report compensation for its five top executives using the FFATA Data Collection Form. • Receives more than$25,000 in federal funds under this award. • Receives more than 80 percent of its annual gross revenues from federal funds. • Receives more than$25,000,000 in annual federal funds. Ecology will not pay any invoices until it has received a completed and signed FFATA Data Collection Form.Ecology is required to report the FFATA information for federally funded agreements,including the required DUNS number,at www.fsrs.gov<http://www.fsrs.gov/>within 30 days of agreement signature. The FFATA information will be available to the public at www.usaspending.gov<http://www.usaspending.gov/>. For more details on FFATA requirements,see www.fsrs.gov<http://www.fsrs.gov/>. C.FEDERAL FUNDING PROHIBITION ON CERTAIN TELECOMMUNICATIONS OR VIDEO SURVEILLANCE Template Version 12/10/2020 State of Washington Department of Ecology Page 17 of 26 Agreement No: SWMLSWFA-2021-JeCoPH-00090 Project Title: IMP Jefferson Co PH Recipient Name: JEFFERSON CO PUBLIC HEALTH SERVICES OR EQUIPMENT: As required by 2 CFR 200.216,federal grant or loan recipients and subrecipients are prohibited from obligating or expending loan or grant funds to: 1. Procure or obtain; 2. Extend or renew a contract to procure or obtain;or 3. Enter into a contract(or extend or renew a contract)to procure or obtain equipment,services,or systems that use covered telecommunications equipment,video surveillance services or services as a substantial or essential component of any system,or as critical technology as part of any system.As described in Public Law 115-232 <https://www.govinfo.gov/content/pkg/PLAW-115pub1232/pdf/PLAW-115pub1232.pdf>,section 889,covered telecommunications equipment is telecommunications equipment produced by Huawei Technologies Company or ZTE Corporation(or any subsidiary or affiliate of such entities). Recipients,subrecipients,and borrowers also may not use federal funds to purchase certain prohibited equipment,systems,or services,including equipment,systems,or services produced or provided by entities identified in section 889,are recorded in the System for Award Management(SAM)<https://sam.gov/SAM/>exclusion list. Template Version 12/10/2020 State of Washington Department of Ecology Page 18 of 26 Agreement No: SWMLSWFA-2021-JeCoPH-00090 Project Title: IMP Jefferson Co PH Recipient Name: JEFFERSON CO PUBLIC HEALTH GENERAL TERMS AND CONDITIONS Pertaining to Grant and Loan Agreements With the state of Washington,Department of Ecology GENERAL TERMS AND CONDITIONS For DEPARTMENT OF ECOLOGY GRANTS and LOANS 06/24/2021 Version 1. ADMINISTRATIVE REQUIREMENTS a) RECIPIENT shall follow the"Administrative Requirements for Recipients of Ecology Grants and Loans—EAGL Edition." (https://fortress.wa.gov/ecy/publications/SummaryPages/1701004.html) b) RECIPIENT shall complete all activities funded by this Agreement and be fully responsible for the proper management of all funds and resources made available under this Agreement. c) RECIPIENT agrees to take complete responsibility for all actions taken under this Agreement,including ensuring all subgrantees and contractors comply with the terms and conditions of this Agreement.ECOLOGY reserves the right to request proof of compliance by subgrantees and contractors. d) RECIPIENT's activities under this Agreement shall be subject to the review and approval by ECOLOGY for the extent and character of all work and services. 2. AMENDMENTS AND MODIFICATIONS This Agreement may be altered,amended,or waived only by a written amendment executed by both parties. No subsequent modification(s)or amendment(s)of this Agreement will be of any force or effect unless in writing and signed by authorized representatives of both parties. ECOLOGY and the RECIPIENT may change their respective staff contacts and administrative information without the concurrence of either party. 3. ACCESSIBILITY REQUIREMENTS FOR COVERED TECHNOLOGY The RECIPIENT must comply with the Washington State Office of the Chief Information Officer,OCIO Policy no. 188, Accessibility(https://ocio.wa.gov/policy/accessibility)as it relates to"covered technology."This requirement applies to all products supplied under the Agreement,providing equal access to information technology by individuals with disabilities, including and not limited to web sites/pages,web-based applications,software systems,video and audio content,and electronic documents intended for publishing on Ecology's public web site. 4. ARCHAEOLOGICAL AND CULTURAL RESOURCES RECIPIENT shall take all reasonable action to avoid,minimize,or mitigate adverse effects to archaeological and historic archaeological sites,historic buildings/structures,traditional cultural places,sacred sites,or other cultural resources,hereby referred to as Cultural Resources. The RECIPIENT must agree to hold harmless ECOLOGY in relation to any claim related to Cultural Resources discovered, disturbed,or damaged due to the RECIPIENT's project funded under this Agreement. RECIPIENT shall: a) Contact the ECOLOGY Program issuing the grant or loan to discuss any Cultural Resources requirements for their project: • Cultural Resource Consultation and Review should be initiated early in the project planning process and must be completed prior to expenditure of Agreement funds as required by applicable State and Federal requirements. *For state funded construction,demolition,or land acquisitions,comply with Governor Executive Order 21-02,Archaeological and Cultural Resources. Template Version 12/10/2020 State of Washington Department of Ecology Page 19 of 26 Agreement No: SWMLSWFA-2021-JeCoPH-00090 Project Title: IMP Jefferson Co PH Recipient Name: JEFFERSON CO PUBLIC HEALTH • For projects with any federal involvement, comply with the National Historic Preservation Act of 1966(Section 106). b) If required by the ECOLOGY Program,submit an Inadvertent Discovery Plan(IDP)to ECOLOGY prior to implementing any project that involves field activities. ECOLOGY will provide the IDP form. RECIPIENT shall: • Keep the IDP at the project site. • Make the IDP readily available to anyone working at the project site. • Discuss the IDP with staff,volunteers,and contractors working at the project site. • Implement the IDP when Cultural Resources or human remains are found at the project site. c) If any Cultural Resources are found while conducting work under this Agreement,follow the protocol outlined in the project IDP. • Immediately stop work and notify the ECOLOGY Program,who will notify the Department of Archaeology and Historic Preservation at(360)586-3065, any affected Tribe,and the local government. d) If any human remains are found while conducting work under this Agreement,follow the protocol outlined in the project IDP. • Immediately stop work and notify the local Law Enforcement Agency or Medical Examiner/Coroner's Office,the Department of Archaeology and Historic Preservation at(360)790-1633,and then the ECOLOGY Program. e) Comply with RCW 27.53,RCW 27.44,and RCW 68.50.645,and all other applicable local,state,and federal laws protecting Cultural Resources and human remains. 5. ASSIGNMENT No right or claim of the RECIPIENT arising under this Agreement shall be transferred or assigned by the RECIPIENT. 6. COMMUNICATION RECIPIENT shall make every effort to maintain effective communications with the RECIPIENT'S designees, ECOLOGY,all affected local,state,or federal jurisdictions,and any interested individuals or groups. 7. COMPENSATION a) Any work performed prior to effective date of this Agreement will be at the sole expense and risk of the RECIPIENT. ECOLOGY must sign the Agreement before any payment requests can be submitted. b) Payments will be made on a reimbursable basis for approved and completed work as specified in this Agreement. c) RECIPIENT is responsible to determine if costs are eligible. Any questions regarding eligibility should be clarified with ECOLOGY prior to incurring costs. Costs that are conditionally eligible require approval by ECOLOGY prior to expenditure. d) RECIPIENT shall not invoice more than once per month unless agreed on by ECOLOGY. e) ECOLOGY will not process payment requests without the proper reimbursement forms,Progress Report and supporting documentation. ECOLOGY will provide instructions for submitting payment requests. f) ECOLOGY will pay the RECIPIENT thirty(30)days after receipt of a properly completed request for payment. g) RECIPIENT will receive payment through Washington State's Office of Financial Management's Statewide Payee Desk. To receive payment you must register as a statewide vendor by submitting a statewide vendor registration form and an IRS W-9 form at website,https://ofm.wa.gov/it-systems/statewide-vendorpayee-services. If you have questions about the vendor registration process,you can contact Statewide Payee Help Desk at(360)407-8180 or email PayeeRegistration@ofin.wa.gov. h) ECOLOGY may,at its sole discretion,withhold payments claimed by the RECIPIENT if the RECIPIENT fails to satisfactorily comply with any term or condition of this Agreement. i) Monies withheld by ECOLOGY may be paid to the RECIPIENT when the work described herein,or a portion thereof,has been completed if,at ECOLOGY's sole discretion, such payment is reasonable and approved according to this Agreement,as appropriate,or upon completion of an audit as specified herein. Template Version 12/10/2020 State of Washington Department of Ecology Page 20 of 26 Agreement No: SWMLSWFA-2021-JeCoPH-00090 Project Title: IMP Jefferson Co PH Recipient Name: JEFFERSON CO PUBLIC HEALTH j) RECIPIENT must submit within thirty(30)days after the expiration date of this Agreement,all financial,performance,and other reports required by this Agreement.Failure to comply may result in delayed reimbursement. 8. COMPLIANCE WITH ALL LAWS RECIPIENT agrees to comply fully with all applicable federal,state and local laws,orders,regulations,and permits related to this Agreement,including but not limited to: a) RECIPIENT agrees to comply with all applicable laws,regulations,and policies of the United States and the State of Washington which affect wages and job safety. b) RECIPIENT agrees to be bound by all applicable federal and state laws,regulations,and policies against discrimination. c) RECIPIENT certifies full compliance with all applicable state industrial insurance requirements. d) RECIPIENT agrees to secure and provide assurance to ECOLOGY that all the necessary approvals and permits required by authorities having jurisdiction over the project are obtained. RECIPIENT must include time in their project timeline for the permit and approval processes. ECOLOGY shall have the right to immediately terminate for cause this Agreement as provided herein if the RECIPIENT fails to comply with above requirements. If any provision of this Agreement violates any statute or rule of law of the state of Washington,it is considered modified to conform to that statute or rule of law. 9. CONFLICT OF INTEREST RECIPIENT and ECOLOGY agree that any officer,member,agent,or employee,who exercises any function or responsibility in the review,approval,or carrying out of this Agreement,shall not have any personal or financial interest,direct or indirect,nor affect the interest of any corporation,partnership,or association in which he/she is a part, in this Agreement or the proceeds thereof. 10. CONTRACTING FOR GOODS AND SERVICES RECIPIENT may contract to buy goods or services related to its performance under this Agreement. RECIPIENT shall award all contracts for construction,purchase of goods,equipment,services,and professional architectural and engineering services through a competitive process,if required by State law. RECIPIENT is required to follow procurement procedures that ensure legal,fair,and open competition. RECIPIENT must have a standard procurement process or follow current state procurement procedures. RECIPIENT may be required to provide written certification that they have followed their standard procurement procedures and applicable state law in awarding contracts under this Agreement. ECOLOGY reserves the right to inspect and request copies of all procurement documentation,and review procurement practices related to this Agreement. Any costs incurred as a result of procurement practices not in compliance with state procurement law or the RECIPIENT'S normal procedures may be disallowed at ECOLOGY's sole discretion. 11. DISPUTES When there is a dispute with regard to the extent and character of the work, or any other matter related to this Agreement the determination of ECOLOGY will govern,although the RECIPIENT shall have the right to appeal decisions as provided for below: a) RECIPIENT notifies the funding program of an appeal request. b) Appeal request must be in writing and state the disputed issue(s). c) RECIPIENT has the opportunity to be heard and offer evidence in support of its appeal. d) ECOLOGY reviews the RECIPIENT's appeal. e) ECOLOGY sends a written answer within ten(10)business days,unless more time is needed,after concluding the review. Template Version 12/10/2020 State of Washington Department of Ecology Page 21 of 26 Agreement No: SWMLSWFA-2021-JeCoPH-00090 Project Title: IMP Jefferson Co PH Recipient Name: JEFFERSON CO PUBLIC HEALTH The decision of ECOLOGY from an appeal will be final and conclusive,unless within thirty(30)days from the date of such decision,the RECIPIENT furnishes to the Director of ECOLOGY a written appeal.The decision of the Director or duly authorized representative will be final and conclusive. The parties agree that this dispute process will precede any action in a judicial or quasi-judicial tribunal. Appeals of the Director's decision will be brought in the Superior Court of Thurston County. Review of the Director's decision will not be taken to Environmental and Land Use Hearings Office. Pending final decision of a dispute,the RECIPIENT agrees to proceed diligently with the performance of this Agreement and in accordance with the decision rendered. Nothing in this Agreement will be construed to limit the parties'choice of another mutually acceptable method,in addition to the dispute resolution procedure outlined above. 12. ENVIRONMENTAL DATA STANDARDS a) RECIPIENT shall prepare a Quality Assurance Project Plan(QAPP)for a project that collects or uses environmental measurement data. RECIPIENTS unsure about whether a QAPP is required for their project shall contact the ECOLOGY Program issuing the grant or loan.If a QAPP is required,the RECIPIENT shall: • Use ECOLOGY's QAPP Template/Checklist provided by the ECOLOGY,unless ECOLOGY Quality Assurance(QA) officer or the Program QA coordinator instructs otherwise. • Follow ECOLOGY's Guidelines for Preparing Quality Assurance Project Plans for Environmental Studies,July 2004 (Ecology Publication No.04-03-030). • Submit the QAPP to ECOLOGY for review and approval before the start of the work. b) RECIPIENT shall submit environmental data that was collected on a project to ECOLOGY using the Environmental Information Management system(EIM),unless the ECOLOGY Program instructs otherwise.The RECIPIENT must confirm with ECOLOGY that complete and correct data was successfully loaded into EIM,find instructions at: http://www.ecy.wa.gov/eim. c) RECIPIENT shall follow ECOLOGY's data standards when Geographic Information System(GIS)data is collected and processed.Guidelines for Creating and Accessing GIS Data are available at: https://ecology.wa.gov/Research-Data/Data-resources/Geographic-Information-Systems-GIS/Standards.RECIPIENT,when requested by ECOLOGY, shall provide copies to ECOLOGY of all final GIS data layers,imagery,related tables,raw data collection files,map products,and all metadata and project documentation. 13. GOVERNING LAW This Agreement will be governed by the laws of the State of Washington,and the venue of any action brought hereunder will be in the Superior Court of Thurston County. 14. INDEMNIFICATION ECOLOGY will in no way be held responsible for payment of salaries,consultant's fees,and other costs related to the project described herein,except as provided in the Scope of Work. To the extent that the Constitution and laws of the State of Washington permit,each party will indemnify and hold the other harmless from and against any liability for any or all injuries to persons or property arising from the negligent act or omission of that party or that party's agents or employees arising out of this Agreement. 15. INDEPENDENT STATUS The employees,volunteers,or agents of each party who are engaged in the performance of this Agreement will continue to be employees,volunteers,or agents of that party and will not for any purpose be employees,volunteers,or agents of the other ply Template Version 12/10/2020 State of Washington Department of Ecology Page 22 of 26 Agreement No: SWMLSWFA-2021-JeCoPH-00090 Project Title: IMP Jefferson Co PH Recipient Name: JEFFERSON CO PUBLIC HEALTH 16. KICKBACKS RECIPIENT is prohibited from inducing by any means any person employed or otherwise involved in this Agreement to give up any part of the compensation to which he/she is otherwise entitled to or receive any fee,commission,or gift in return for award of a subcontract hereunder. 17. MINORITY AND WOMEN'S BUSINESS ENTERPRISES(MWBE) RECIPIENT is encouraged to solicit and recruit,to the extent possible,certified minority-owned(MBE)and women-owned (WBE)businesses in purchases and contracts initiated under this Agreement. Contract awards or rejections cannot be made based on MWBE participation;however,the RECIPIENT is encouraged to take the following actions,when possible, in any procurement under this Agreement: a) Include qualified minority and women's businesses on solicitation lists whenever they are potential sources of goods or services. b) Divide the total requirements,when economically feasible,into smaller tasks or quantities,to permit maximum participation by qualified minority and women's businesses. c) Establish delivery schedules,where work requirements permit,which will encourage participation of qualified minority and women's businesses. d) Use the services and assistance of the Washington State Office of Minority and Women's Business Enterprises(OMWBE) (866-208-1064)and the Office of Minority Business Enterprises of the U.S.Department of Commerce,as appropriate. 18. ORDER OF PRECEDENCE In the event of inconsistency in this Agreement,unless otherwise provided herein,the inconsistency shall be resolved by giving precedence in the following order: (a)applicable federal and state statutes and regulations;(b) The Agreement;(c)Scope of Work;(d)Special Terms and Conditions;(e)Any provisions or terms incorporated herein by reference,including the "Administrative Requirements for Recipients of Ecology Grants and Loans";(f)Ecology Funding Program Guidelines;and(g) General Terms and Conditions. 19. PRESENTATION AND PROMOTIONAL MATERIALS ECOLOGY reserves the right to approve RECIPIENT's communication documents and materials related to the fulfillment of this Agreement: a) If requested,RECIPIENT shall provide a draft copy to ECOLOGY for review and approval ten(10)business days prior to production and distribution. b) RECIPIENT shall include time for ECOLOGY's review and approval process in their project timeline. c) If requested,RECIPIENT shall provide ECOLOGY two(2)final copies and an electronic copy of any tangible products developed. Copies include any printed materials,and all tangible products developed such as brochures,manuals,pamphlets,videos,audio tapes,CDs,curriculum,posters,media announcements,or gadgets with a message,such as a refrigerator magnet,and any online communications,such as web pages,blogs,and twitter campaigns. If it is not practical to provide a copy,then the RECIPIENT shall provide a description(photographs,drawings,printouts,etc.)that best represents the item. Any communications intended for public distribution that uses ECOLOGY's logo shall comply with ECOLOGY's graphic requirements and any additional requirements specified in this Agreement. Before the use of ECOLOGY's logo contact ECOLOGY for guidelines. RECIPIENT shall acknowledge in the communications that funding was provided by ECOLOGY. 20. PROGRESS REPORTING Template Version 12/10/2020 State of Washington Department of Ecology Page 23 of 26 Agreement No: SWMLSWFA-2021-JeCoPH-00090 Project Title: IMP Jefferson Co PH Recipient Name: JEFFERSON CO PUBLIC HEALTH a) RECIPIENT must satisfactorily demonstrate the timely use of funds by submitting payment requests and progress reports to ECOLOGY. ECOLOGY reserves the right to amend or terminate this Agreement if the RECIPIENT does not document timely use of funds. b) RECIPIENT must submit a progress report with each payment request. Payment requests will not be processed without a progress report. ECOLOGY will define the elements and frequency of progress reports. c) RECIPIENT shall use ECOLOGY's provided progress report format. d) Quarterly progress reports will cover the periods from January 1 through March 31,April 1 through June 30,July 1 through September 30,and October 1 through December 31. Reports shall be submitted within thirty(30)days after the end of the quarter being reported. e) RECIPIENT must submit within thirty(30)days of the expiration date of the project,unless an extension has been approved by ECOLOGY,all financial,performance,and other reports required by the Agreement and funding program guidelines. RECIPIENT shall use the ECOLOGY provided closeout report format. 21. PROPERTY RIGHTS a) Copyrights and Patents. When the RECIPIENT creates any copyrightable materials or invents any patentable property under this Agreement,the RECIPIENT may copyright or patent the same but ECOLOGY retains a royalty free,nonexclusive, and irrevocable license to reproduce,publish,recover,or otherwise use the material(s)or property,and to authorize others to use the same for federal,state,or local government purposes. b) Publications. When the RECIPIENT or persons employed by the RECIPIENT use or publish ECOLOGY information; present papers,lectures,or seminars involving information supplied by ECOLOGY;or use logos,reports,maps,or other data in printed reports,signs,brochures,pamphlets,etc.,appropriate credit shall be given to ECOLOGY. c) Presentation and Promotional Materials. ECOLOGY shall have the right to use or reproduce any printed or graphic materials produced in fulfillment of this Agreement,in any manner ECOLOGY deems appropriate.ECOLOGY shall acknowledge the RECIPIENT as the sole copyright owner in every use or reproduction of the materials. d) Tangible Property Rights. ECOLOGY's current edition of"Administrative Requirements for Recipients of Ecology Grants and Loans," shall control the use and disposition of all real and personal property purchased wholly or in part with funds furnished by ECOLOGY in the absence of state and federal statutes,regulations,or policies to the contrary,or upon specific instructions with respect thereto in this Agreement. e) Personal Property Furnished by ECOLOGY. When ECOLOGY provides personal property directly to the RECIPIENT for use in performance of the project, it shall be returned to ECOLOGY prior to final payment by ECOLOGY. If said property is lost,stolen,or damaged while in the RECIPIENT's possession,then ECOLOGY shall be reimbursed in cash or by setoff by the RECIPIENT for the fair market value of such property. f) Acquisition Projects. The following provisions shall apply if the project covered by this Agreement includes funds for the acquisition of land or facilities: 1. RECIPIENT shall establish that the cost is fair value and reasonable prior to disbursement of funds provided for in this Agreement. 2. RECIPIENT shall provide satisfactory evidence of title or ability to acquire title for each parcel prior to disbursement of funds provided by this Agreement. Such evidence may include title insurance policies,Torrens certificates,or abstracts,and attorney's opinions establishing that the land is free from any impediment,lien,or claim which would impair the uses intended by this Agreement. g) Conversions. Regardless of the Agreement expiration date,the RECIPIENT shall not at any time convert any equipment, property,or facility acquired or developed under this Agreement to uses other than those for which assistance was originally approved without prior written approval of ECOLOGY. Such approval may be conditioned upon payment to ECOLOGY of that portion of the proceeds of the sale,lease,or other conversion or encumbrance which monies granted pursuant to this Agreement bear to the total acquisition,purchase,or construction costs of such property. Template Version 12/10/2020 State of Washington Department of Ecology Page 24 of 26 Agreement No: SWMLSWFA-2021-JeCoPH-00090 Project Title: IMP Jefferson Co PH Recipient Name: JEFFERSON CO PUBLIC HEALTH 22. RECORDS,AUDITS,AND INSPECTIONS RECIPIENT shall maintain complete program and financial records relating to this Agreement,including any engineering documentation and field inspection reports of all construction work accomplished. All records shall: a) Be kept in a manner which provides an audit trail for all expenditures. b) Be kept in a common file to facilitate audits and inspections. c) Clearly indicate total receipts and expenditures related to this Agreement. d) Be open for audit or inspection by ECOLOGY, or by any duly authorized audit representative of the State of Washington, for a period of at least three(3)years after the final grant payment or loan repayment,or any dispute resolution hereunder. RECIPIENT shall provide clarification and make necessary adjustments if any audits or inspections identify discrepancies in the records. ECOLOGY reserves the right to audit,or have a designated third party audit,applicable records to ensure that the state has been properly invoiced. Any remedies and penalties allowed by law to recover monies determined owed will be enforced. Repetitive instances of incorrect invoicing or inadequate records may be considered cause for termination. All work performed under this Agreement and any property and equipment purchased shall be made available to ECOLOGY and to any authorized state, federal or local representative for inspection at any time during the course of this Agreement and for at least three(3)years following grant or loan termination or dispute resolution hereunder. RECIPIENT shall provide right of access to ECOLOGY,or any other authorized representative,at all reasonable times,in order to monitor and evaluate performance,compliance, and any other conditions under this Agreement. 23. RECOVERY OF FUNDS The right of the RECIPIENT to retain monies received as reimbursement payments is contingent upon satisfactory performance of this Agreement and completion of the work described in the Scope of Work. All payments to the RECIPIENT are subject to approval and audit by ECOLOGY,and any unauthorized expenditure(s)or unallowable cost charged to this Agreement shall be refunded to ECOLOGY by the RECIPIENT. RECIPIENT shall refund to ECOLOGY the full amount of any erroneous payment or overpayment under this Agreement. RECIPIENT shall refund by check payable to ECOLOGY the amount of any such reduction of payments or repayments within thirty(30)days of a written notice. Interest will accrue at the rate of twelve percent(12%)per year from the time ECOLOGY demands repayment of funds. Any property acquired under this Agreement,at the option of ECOLOGY,may become ECOLOGY's property and the RECIPIENT's liability to repay monies will be reduced by an amount reflecting the fair value of such property. 24. SEVERABILITY If any provision of this Agreement or any provision of any document incorporated by reference shall be held invalid,such invalidity shall not affect the other provisions of this Agreement which can be given effect without the invalid provision,and to this end the provisions of this Agreement are declared to be severable. 25. STATE ENVIRONMENTAL POLICY ACT(SEPA) RECIPIENT must demonstrate to ECOLOGY's satisfaction that compliance with the requirements of the State Environmental Policy Act(Chapter 43.21 C RCW and Chapter 197-11 WAC)have been or will be met. Any reimbursements are subject to this provision. 26. SUSPENSION When in the best interest of ECOLOGY,ECOLOGY may at any time,and without cause, suspend this Agreement or any portion thereof for a temporary period by written notice from ECOLOGY to the RECIPIENT.RECIPIENT shall resume performance on the next business day following the suspension period unless another day is specified by ECOLOGY. Template Version 12/10/2020 State of Washington Department of Ecology Page 25 of 26 Agreement No: SWMLSWFA-2021-JeCoPH-00090 Project Title: IMP Jefferson Co PH Recipient Name: JEFFERSON CO PUBLIC HEALTH 27. SUSTAINABLE PRACTICES In order to sustain Washington's natural resources and ecosystems,the RECIPIENT is fully encouraged to implement sustainable practices and to purchase environmentally preferable products under this Agreement. a) Sustainable practices may include such activities as: use of clean energy,use of double-sided printing,hosting low impact meetings,and setting up recycling and composting programs. b) Purchasing may include such items as: sustainably produced products and services, EPEAT registered computers and imaging equipment,independently certified green cleaning products,remanufactured toner cartridges,products with reduced packaging,office products that are refillable,rechargeable,and recyclable, 100%post-consumer recycled paper,and toxic free products. For more suggestions visit ECOLOGY's web page,Green Purchasing, https://ecology.wa.gov/Regulations-Permits/Guidance-technical-assistance/Sustainable-purchasing. 28. TERMINATION a) For Cause ECOLOGY may terminate for cause this Agreement with a seven(7)calendar days prior written notification to the RECIPIENT,at the sole discretion of ECOLOGY,for failing to perform an Agreement requirement or for a material breach of any term or condition. If this Agreement is so terminated,the parties shall be liable only for performance rendered or costs incurred in accordance with the terms of this Agreement prior to the effective date of termination. Failure to Commence Work.ECOLOGY reserves the right to terminate this Agreement if RECIPIENT fails to commence work on the project funded within four(4)months after the effective date of this Agreement,or by any date mutually agreed upon in writing for commencement of work, or the time period defined within the Scope of Work. Non-Performance.The obligation of ECOLOGY to the RECIPIENT is contingent upon satisfactory performance by the RECIPIENT of all of its obligations under this Agreement. In the event the RECIPIENT unjustifiably fails,in the opinion of ECOLOGY,to perform any obligation required of it by this Agreement,ECOLOGY may refuse to pay any further funds, terminate in whole or in part this Agreement,and exercise any other rights under this Agreement. Despite the above,the RECIPIENT shall not be relieved of any liability to ECOLOGY for damages sustained by ECOLOGY and the State of Washington because of any breach of this Agreement by the RECIPIENT. ECOLOGY may withhold payments for the purpose of setoff until such time as the exact amount of damages due ECOLOGY from the RECIPIENT is determined. b) For Convenience ECOLOGY may terminate for convenience this Agreement,in whole or in part,for any reason when it is the best interest of ECOLOGY,with a thirty(30)calendar days prior written notification to the RECIPIENT,except as noted below. If this Agreement is so terminated,the parties shall be liable only for performance rendered or costs incurred in accordance with the terms of this Agreement prior to the effective date of termination. Non-Allocation of Funds.ECOLOGY's ability to make payments is contingent on availability of funding. In the event funding from state,federal or other sources is withdrawn,reduced, or limited in any way after the effective date and prior to the completion or expiration date of this Agreement,ECOLOGY,at its sole discretion,may elect to terminate the Agreement,in whole or part,or renegotiate the Agreement,subject to new funding limitations or conditions. ECOLOGY may also elect to suspend performance of the Agreement until ECOLOGY determines the funding insufficiency is resolved. ECOLOGY may exercise any of these options with no notification or restrictions, although ECOLOGY will make a reasonable attempt to provide notice. In the event of termination or suspension,ECOLOGY will reimburse eligible costs incurred by the RECIPIENT through the effective date of termination or suspension.Reimbursed costs must be agreed to by ECOLOGY and the RECIPIENT.In no Template Version 12/10/2020 State of Washington Department of Ecology Page 26 of 26 Agreement No: SWMLSWFA-2021-JeCoPH-00090 Project Title: IMP Jefferson Co PH Recipient Name: JEFFERSON CO PUBLIC HEALTH event shall ECOLOGY's reimbursement exceed ECOLOGY's total responsibility under the Agreement and any amendments. If payments have been discontinued by ECOLOGY due to unavailable funds,the RECIPIENT shall not be obligated to repay monies which had been paid to the RECIPIENT prior to such termination. RECIPIENT's obligation to continue or complete the work described in this Agreement shall be contingent upon availability of funds by the RECIPIENT's governing body. c) By Mutual Agreement ECOLOGY and the RECIPIENT may terminate this Agreement,in whole or in part,at any time,by mutual written agreement. d) In Event of Termination All finished or unfinished documents,data studies,surveys,drawings,maps,models,photographs,reports or other materials prepared by the RECIPIENT under this Agreement,at the option of ECOLOGY,will become property of ECOLOGY and the RECIPIENT shall be entitled to receive just and equitable compensation for any satisfactory work completed on such documents and other materials. Nothing contained herein shall preclude ECOLOGY from demanding repayment of all funds paid to the RECIPIENT in accordance with Recovery of Funds,identified herein. 29. THIRD PARTY BENEFICIARY RECIPIENT shall ensure that in all subcontracts entered into by the RECIPIENT pursuant to this Agreement,the state of Washington is named as an express third party beneficiary of such subcontracts with full rights as such. 30. WAIVER Waiver of a default or breach of any provision of this Agreement is not a waiver of any subsequent default or breach,and will not be construed as a modification of the terms of this Agreement unless stated as such in writing by the authorized representative of ECOLOGY. End of General Terms and Conditions Template Version 12/10/2020 615 Sheridan Street Port Townsend, WA 98368 'ell son www.JeffersonCountyPublicHealth.org Consent Agenda Public Healt JEFFERSON COUNTY BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST TO: Board of County Commissioners Mark McCauley, Interim County Administrator FROM: Alisa Hasbrouck, Environmental Public Health Manager Pinky Feria Mingo, Environmental Public Health Director DATE: e* VS3IO31 SUBJECT: Agenda Item — Agreement No. SWMLSWFA-2021-JeCoPH-00090, Solid Waste Management Local Solid Waste Financial Assistance Agreement with Washington State Department of Ecology; July 1, 2021 — June 30, 2023; $160,866 STATEMENT OF ISSUE: Jefferson County Public Health (JCPH) is requesting Board approval of an Agreement with the Washington State Department of Ecology (Ecology); July 1, 2021 — June 30, 2023; $160,866. ANALYSIS/STRATEGIC GOALS/PRO'S and CON'S: This agreement is between Ecology and JCPH to provide regional solutions and intergovernmental cooperation; prevent or minimize environmental contamination through planning and project implementation; and comply with state and local solid and hazardous waste management plans and laws. FISCAL IMPACT/COST BENEFIT ANALYSIS: Ecology will provide $120,649.50 and Jefferson County will provide a 25% match of$40,216.50, for a total contract amount of $160,866. RECOMMENDATION: JCPH management requests approval of Agreement No. SWMLSWFA-2021-JeCoPH-00090, Washington State Department of Ecology; July 1, 2021 —June 30, 2023; $160,866 REVIEWED BY: /iV/1 /2 q 2-,: Mark McCauley, 1' erim County Administrator Date Community Health Developmental Disabilities Environmental Public Health 360-385-9400 360-385-9444 360-385-9401 (f) (f) 360-379-4487 Always working for a safer and healthier community EH-21-070 are not expecting them. Good Morning Laura, Alisa and Aimee, Congratulations! Your Agreement with the Department of Ecology is ready for signature!! The Authorized Official for your Organization will receive an EAGL auto-generated Agreement Requires Signature email and is then able to complete the following steps in EAGL: 1. Review the Recipient Contacts Form • Open the Recipient Contacts form and edit as necessary. Save the form. o You can find this form by selecting "View Forms" on the Application Menu screen under View, Edit and Complete forms. "Recipient Contacts" is listed under the gray banner, "Application Forms." o NOTE:The Agreement signatories include the person listed as "Authorized Signatory" and anyone listed under "Other recipient signatures on printed agreement" 2. Sign the Agreement • Click the "Agreement for Signature" link and the Agreement PDF will automatically download. o You can find this form by selecting "View Forms" on the Application Menu screen under the option View, Edit and Complete forms. "Agreement for Signature" is listed under the gray banner, "Agreement." • "Sign" the document using at least one of the following methods. o Print, sign, and scan the signed document into a PDF OR 1 CONTRACT REVIEW FORM Clear Form (INSTRUCTIONS ARE ON THE NEXT PAGE) CONTRACT WITH: Department of Ecology Contract No: EH-21-070 Contract For: Local Solid Waste Financial Assistance Term: 7/1/21 - 6/30/23 COUNTY DEPARTMENT: Jefferson County Environmental Health Contact Person: Alisa Hasbrouck Contact Phone: X 489 Contact email: ahasbrouck@co.jefferson.wa.us AMOUNT: $160,866 PROCESS: X Exempt from Bid Process Revenue: $160,866 _ Cooperative Purchase Expenditure: _ Competitive Sealed Bid Matching Funds Required: _ Small Works Roster Sources(s)of Matching Funds _ Vendor List Bid Fund# 127 _ RFP or RFQ Munis Org/Obj 12756210 _ Other: APPROVAL STEPS: STEP 1: DEPARTMENT CERTIFIES COMPLIANCE WII1< .55.080 AND CHAPTER 42.23 RCW. CERTIFIED: ri N/A:®■ •,,t6✓� ' 12/6/21 Signature Date STEP 2: DEPARTMENT CERTIFIES THE PERSON PROPOSED FOR CONTRACTING WITH THE COUNTY (CONTRACTOR) HAS NOT BEEN DEBARRED BY ANY FEDERAL, STATE, OR LOCAL AGENCY. �--- ==� CERTIFIED: ® N/A: fl ��;j C �` � 12/6/21 Signature Date STEP 3: RISK MANAGEMENT REVIEW(will be added electronically through Laserfiche): Electronically approved by Risk Management on 12/7/2021. STEP 4: PROSECUTING ATTORNEY REVIEW(will be added electronically through Laserfiche): Electronically approved as to form by PAO on 12/7/2021. State language--cannot change. STEP 5: DEPARTMENT MAKES REVISIONS & RESUBMITS TO RISK MANAGEMENT AND PROSECUTING ATTORNEY(IF REQUIRED). STEP 6: CONTRACTOR SIGNS STEP 7: SUBMIT TO BOCC FOR APPROVAL 1