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HomeMy WebLinkAboutHood Canal Coordinating Council Amendment No. 2 - 121321 cc 11400 -geff Hood Canal Coordinating Council Jefferson, Kitsap&Mason Counties;Port Gamble S'Klallam&Skokomish Tribes �j.��`' 17791 Fjord Drive NE,Suite 118,Poulsbo,WA 98370 GSI.P)NS PROFESSIONAL SERVICES CONTRACT BETWEEN THE HOOD CANAL COORDINATING COUNCIL AND JEFFERSON COUNTY PUBLIC HEALTH PROFESSIONAL SERVICES CONTRACT AGREEMENT AMENDMENT#2 This Agreement Amendment is made and entered into between Jefferson County Public Health, an independent consultant located at 615 Sheridan Street, Port Townsend, WA 98368 (see Contract Exhibit B Checklist for consultant's EIN and UBI numbers), hereinafter"Consultant", and the Hood Canal Coordinating Council,with its principal office located at 17791 Fjord Drive NE,Suite 118, Poulsbo,WA 98370, hereinafter"HCCC." In consideration of the mutual benefits and covenants contained herein,the parties agree that their original Agreement, dated April 9, 2020,and Agreement Amendment No. 1, dated May 3, 2021,for work performed under Washington Department of Health, Hood Canal Regional Pollution and Identification Correction (HCRPIC) Program Phase 4,the contract language and Exhibit A- Independent Consultant Scope of Services, shall be amended as follows: Summary of changes(see details highlighted and underlined below): - Increase budget from $18,000 to$20,500 o $2,500 added to Task 3.1 Coordination EXHIBIT A Independent Consultant Scope of Services Project: Hood Canal Regional Pollution Identification and Correction Program—Phase 4 CONSULTANT: JEFFERSON COUNTY PUBLIC HEALTH Description of Services Jefferson County Public Health (JCPH)will provide services to support the implementation of the Hood Canal Regional Pollution Identification and Correction (HCRPIC) Program's Phase 4, as described below. This Agreement may require modification based on circumstances beyond the control of HCCC and Jefferson County. PIC projects rely on field work(parcel surveys and investigations)to identify OSS failures.The field work portion of this project is subject to the uncertainty of current and potential COVID-19 constraints. HCCC will monitor the Governor's COVID-19 safety restrictions and orders for implications on this Scope of Work and may need to amend or terminate this contract as directed by the Governor and State Department of Health. During the course of this project, coordinators will work closely with field partners and follow Washington state guidance to determine how and when PIC field work can be safely conducted.The HCCC&Jefferson County Public Health—Agreement Amendment#2(Contract WQ-20-27 A2) Page 1 Parties recognize that field work timelines will need to be extremely flexible due to potential public safety limitations and available staff resources. The following project information is excerpted from HCCC's base agreement scope of work with WA State Department of Health: Contract number: CB024134 Subrecipient Organization: Hood Canal Coordinating Council Subrecipient Contact: Haley Harguth,Watershed Program Manager, hharguth@hccc.wa.gov, 360.328.4625;Scott Brewer, Executive Director, sbrewer@hccc.wa.gov, 360.531.0575 DUNS#: 620533930 CPAR Info (Statewide Vendor#, UBI, Federal Tax ID, etc.):0011386-00, 602-080-310,91- 2085994 DOH Contract Manager: Megan Schell megan.schell@doh.wa.gov 360.236.3307 Federally Approved Indirect Rate: 10% (de minimis) Period of Performance: DOE—September 30, 2022. NOTE: EPA stretch goals are to spend awarded funds within 2 years Project Description: This project funds pollution identification and correction activities to protect and improve Hood Canal water quality to safeguard public and ecosystem health and keep shellfish growing areas and recreational beaches open by preventing bacterial pollution flowing into surface waters. The Hood Canal Regional Pollution Identification and Correction Program brings together local health jurisdictions and tribal partners across the Hood Canal region to coordinate water quality protection actions.This unique regional structure enables cross-jurisdictional sharing of resources and expertise to solve water quality challenges threatening Hood Canal's community and ecosystem health. Not to exceed: $322,353$329,714 Near Term Action ID: 2018-0639 OVERVIEW The Hood Canal Regional Pollution Identification and Correction Program (HCRPIC)core partners will work collaboratively to implement prioritized Pollution Identification and Correction (PIC) work throughout Hood Canal to help reduce bacterial contamination and increase harvestable shellfish acres. HCRPIC core members include Jefferson, Kitsap, and Mason Counties,the Port Gamble S'Klallam and Skokomish Tribes; other partners include the county conservation districts, Hood Canal Salmon Enhancement Group,and WSU Extension. There are eighteen shellfish growing areas in the Hood Canal Action Area. As of 2019,the Hood Canal Action Area had 29,766 acres of approved growing areas, 1,515 acres with conditional approval, and about 3,144 acres of prohibited or restricted growing area. Washington State Department of Health (DOH) has identified several emergency closure zones,threatened areas, and areas of concern based on marine water quality data.There are close to 30,000 onsite sewage systems (OSS) in the project area, many in close proximity to waterbodies and approximately one third of the systems are over 30 years old. PIC programs have been essential to maintain and improve water quality and will continue to be vital for the health of Hood Canal and its communities. HCCC&Jefferson County Public Health—Agreement Amendment#2(Contract WO-20-27 A2) Page 2 The project will primarily address fecal pollution and associated pathogens.As fecal pollution sources are corrected, less nutrients and organic materials, associated with human and animal waste,will enter Hood Canal.That will result in less oxygen demand to break down algae blooms resulting from excess nutrients and the organic materials in waste. Hood Canal Regional PIC Program implementation will identify and correct pathogen sources.The resulting water quality improvements will help achieve the Puget Sound Partnership's Vital Sign recovery target to increase harvestable shellfish acreage. Phase 1 of the HCRPIC program developed a coordinated PIC monitoring plan with the goal to upgrade shellfish harvest areas and prevent future downgrades in Hood Canal priority areas. In the Phase 2 and 3 implementation phases, priority shoreline areas were determined by HCRPIC members using current water quality monitoring information to identify the most important shoreline areas to survey.The prioritization of shoreline areas will be updated annually as new data emerges. Phase 3 ended in August 2019,collectively resulting in 66 shoreline miles monitored,380 site inspections completed, 55 OSS failures identified,with 28 OSS repairs completed and the rest in progress.The incomplete OSS repairs will continue to be tracked in Phase 4. Phase 4 builds off of previous implementation phases but with a reduced scope of work due to funding limitations. HCRPIC Program - Phase 4 components include:shoreline surveys in priority Hood Canal shoreline areas, pollution hotspot investigation and correction, updated GIS mapping of OSS in Hood Canal, outreach and education to Hood Canal OSS property owners and decision makers, OSS maintenance rebates, ambient stream water quality monitoring,and regional inter-jurisdictional coordination. The Phase 4 work plan will be developed in consultation with DOH and will include: • Remaining Phase 3 priority hotspots and work areas including Hoodsport, Union, Big Bend,Alderbrook,and Annas Bay,and • Other areas with urgent public health or emerging water quality concerns GOALS&MEASURABLE OBJECTIVES Description Units Targets (e.g. "acres") (e.g., "shellfish beds reopened") ("number") Upgrade 50 acres from prohibited to approved in Acres 50 Hoodsport area of Hood Canal 6 Reopen all closed parcels due to elevated bacteria in Parcels 30 20 drainages or due to failing onsite septic systems Number of hotspots identified in Mason County Hotspots Unknown (will be reported quarterly) Number of site inspections completed in Mason County Site Inspections 50 75 Number of OSS failures identified in Mason County OSS Failures 5 Number of OSS failures corrected in Mason County OSS Corrections 5 HCCC&Jefferson County Public Health—Agreement Amendment#2 (Contract WQ-20-27 A2) Page 3 Area of shoreline surveys conducted in priority areas Miles 5.3 Number of ambient freshwater samples collected Samples 100 JEFFERSON COUNTY'S HCRPIC PHASE 4 TASKS The following are the tasks,deliverables, and deadlines associated with this subaward.Task numbering aligns with the task numbers in HCCC's base grant with DOH. TASK 3. Hood Canal Regional Pollution Identification and Correction Program Phase 4 Implementation 3.1 HCRPIC Program Coordination: This task includes:collaboration with program partners to establish shared protocols and work flows, and the Phase 4 Workplan, preparation of invoices and progress reports for project coordinators, coordination of County staff on work toward Phase 4 objectives, coordination with landowners within the project area, upkeep and quality assurance of program data, data reporting,and contributions to program deliverables, including quarterly and final reports,sustainable funding efforts, and outreach materials. Project Coordination:Coordinate implementation of HCRPIC in your jurisdiction following HCRPIC protocols described in the HCRPIC Guidance Document and the project QAPP. Monitor spending and progress toward deliverables. Submit monthly invoices and progress reports (using HCRPIC Program templates) by the 15th of the following month. Communicate any concerns to HCRPIC Coordinator that progress is not on track. Invoices will be reimbursed upon satisfactory progress and reporting on the deliverables within each payment period. • Send invoices via e-mail to HCCC accountant,Terry Fischer(tfischer@hccc.wa.gov) • Send progress reports via email to Nate White(nwhite@hccc.wa.gov) HCRPIC Ph.4 Workplan HCRPIC partners will work collaboratively to develop the HCRPIC Phase 4 Workplan,which will establish priority areas for shoreline and ambient freshwater stream monitoring and sanitary surveys,targeting areas of known pollution hotspots, or facing shellfish growing area downgrades.The Phase 4 Workplan will be informed by data from the HCRPIC Program Phase 3 results and GIS analysis, current water quality information gathered from county health jurisdictions and tribes,and monitoring data and recommendations from Washington State Department of Health technical staff. It will outline tasks to build upon supporting work conducted in Phase 3. The Phase 4 Workplan will outline any changes to HCRPIC Program procedures for data collection, PIC hotspot investigations, and reporting, including the enforcement process and timeline, and protocol for communication of public health risks. Field work activities cannot begin until the HCRPIC Phase 4 Workplan is completed. Data Collection & Reporting:Submit field work data to project coordinators every quarter using the HCRPIC Cumulative Data Report template. Data reported to the HCRPIC Program should include all PIC field work performed in Hood Canal funded by the HCRPIC Program grant, as well as other funding sources, in order to provide a comprehensive report of all Hood Canal PIC efforts across jurisdictions. Data is expected to be thoroughly reviewed by the submitter for quality assurance and quality control HCCC&Jefferson County Public Health—Agreement Amendment#2 (Contract WQ-20-27 A2) Page 4 prior to it being submitted. Final Cumulative Data Reports will be submitted to project coordinators after field work is completed to prepare for analysis, mapping, and EPA WQX data entry. All data collected that is funded by this grant must be shared with state and federal agencies upon request. HCRPIC Guidance Group Meetings: HCRPIC partners will share information and ideas, make collaborative decisions,and help guide HCRPIC Program's direction.The Guidance Group provides oversight,guidance,shared learning, and structure for consistent procedures across the PIC program. Guidance Group meetings with project partners will be held quarterly or as needed to advance collaborative work in the PIC project area. At Guidance Group meetings, partners will: • Report on Ph 4 Workplan implementation, including current progress updates,success stories, lessons learned, requests for advice and assistance, next steps, upcoming events,etc. • Present hotspots for consideration of elimination following hotspot closure protocol described in HCRPIC Guidance Document.This information will be included in the HCRPIC Ph.4 final report. • Provide updates on sustainable funding efforts. Strategic Planning/Sustainable Funding: Strategic planning efforts will be conducted to develop and implement a plan to enhance the HCRPIC Program's efforts to reduce bacterial contamination in the shellfish growing areas of Jefferson, Kitsap, and Mason Counties. HCRPIC partners will work with program coordinators to develop a strategic plan,which addresses the key elements in the Pollution Identification and Correction Program Draft Protocols Recommendations provided by the Departments of Health and Ecology.The Guidance Group will determine objectives and scope of activities,which may include hiring an outreach consultant to support the development of a sustainable funding outreach campaign, outreach products, and presentations to decision-makers on water quality protection, program successes and sustainable funding. HCRPIC partners will provide updates of sustainable funding efforts at Guidance Group meetings. Training/Workshops:Assist project coordinators in preparing and leading HCRPIC Field Training Workshop.The HCRPIC members will participate in a field training and data reporting workshop addressing HCRPIC protocols and procedures.The workshop will be held in the first quarter after contract agreements are in place. LHJ Project coordinator and at least one field staff participating in HCRPIC Program field activities must attend the training. Project partners may participate in DOH-sponsored PIC workshops and other trainings/events (subject to grant coordinator approval),as funds allow. Maximum of two events per sub-recipient, or two people may attend a single event. 3.3 Onsite Septic System Maintenance Rebates Homeowner rebates for onsite septic system maintenance will be provided to priority parcels by local health jurisdictions.These rebates were very successful in Phases 2 and 3 to incentivize homeowners to properly operate and maintain their septic systems. In Phase 4, HCRPIC partners will offer rebate vouchers up to$250 per OSS,to reimburse costs for OSS inspections and pumping,and small repairs. Rebate notices will be distributed to targeted residences using a consistent format across jurisdictions. The criteria for rebate recipients will be determined by the Guidance Group and approved by DOH. In HCCC&Jefferson County Public Health—Agreement Amendment#2 (Contract WQ-20-27 A2) Page 5 past phases,criteria were set to target homeowners who had not previously received a voucher, located in priority areas,or had missing or overdue maintenance records. Data on rebate recipients and services reimbursed will be tracked and analyzed to evaluate the effectiveness of the rebate program as a behavior change tool and inform future phases. Deliverables Task Deliverable Description Due Date 3.1 Describe coordination activities in monthly progress Ongoing, monthly reports. Report on workplan implementation progress at At quarterly Guidance Group quarterly Guidance Group meetings. meetings 3.3 OSS Maintenance Rebates a) Provide input on HCRPIC Phase IV rebate a) Oct 31, 2020 process for DOH review and approval b) Dec 31, 2020 b) Develop OSS rebate outreach materials using c) Ongoing, complete by Sep HCRPIC template 30, 2022 c) Report number of rebates processed in monthly progress reports and in final reporting Project Budget HCRPIC Program Ph.4 Budget-Jefferson County Task 3.1: Program Coordination Personnel Hours Wages&Benefits Total Water Quality Manager 40 $48.70 $1,948.00 Chief Deputy Registrar 35 $36.89 $1,291.15 Environmental Health Specialist II 35 $38.13 $1,334.55 Environmental Health Specialist II 35 $33.69 $1,179.15 Environmental Health Specialist I 35 $33.91 $1,186.85 Environmental Health Specialist I 35 $32.61 $1,141.35 Environmental Health Technician 26 $32.61 $847.86 Personnel Subtotal $8,928.91 Indirect Costs 44.84% $4,003.72 Task 3.1 Subtotal $12,932.63 Task 3.3:OSS Maintenance Rebates Other Costs HCCC&Jefferson County Public Health—Agreement Amendment#2(Contract WQ-20-27 A2) Page 6 HCRPIC Program Ph.4 Budget-Jefferson County OSS O&M Rebates $5,200.00 Other Costs Subtotal $5,200.00 Indirect Costs 44.84% $2,331.68 Task 3.3 Subtotal $7,531.68 Subtotals Personnel Total $8 928 91 Other Costs Total $5,200.00 Travel Total Indirect Costs 44.84% $6,335.40 Grand Total $20,464.31 Compensation: The Consultant shall be compensated under this agreement in an amount not to exceed:$45,088$20,500. Submit monthly invoices to the Accountant by the 15th of the following month. Expenses are payable with prior authorization from HCCC project manager, and contingent upon satisfactory progress reporting toward completion of project deliverables. Consultant shall submit the final invoice, or any claims for payments not already made, no later than 30 days from the expiration or termination of the agreement. Progress Reporting: Consultant will submit progress reports each month by the 15th of the following month to accompany invoices.A progress report template will be provided. Submit progress reports to the project manager. Travel: If claiming mileage Consultant will submit a mileage Report for reimbursement with invoice. Mileage and travel costs will be reimbursed at current federal rates or allowances. Contract Duration Date:The effective date is the date the contract is signed by the Executive Director and ends September 30, 2022. Consultant Checklist: Consultant will complete and provide requested information on Exhibit B. Contract Representatives: Scott Brewer, Executive Director Hood Canal Coordinating Council 17791 Fjord Drive, NE Suite 118 Poulsbo,WA 98370-8430 360-531-0575 sbrewer@hccc.wa.gov HCCC Project Managers: HCCC&Jefferson County Public Health—Agreement Amendment#2(Contract WQ-20-27 A2) Page 7 17791 Fiord Drive, NE Suite 118 114afgcafl@#ec-Ewagov 460-348,462-5 Nate White,Watershed Project Coordinator Hood Canal Coordinating Council 17791 Fjord Drive,NE Suite 118 Poulsbo,WA 98370-8430 nwhite@hccc.wa.gov 360-900-6442 Accountant: Terry Fischer Hood Canal Coordinating Council 17791 Fjord Drive,NE Suite 118 Poulsbo,WA 98370-8430 tfischer@hccc.wa.gov 360-536-1338 Consultant Representative(s): Kate Dean,Chair,Board of County Commissioners Veronica Shaw,Public Health Deputy Director Jefferson County Public Health 615 Sheridan St Port Townsend WA 98368 veronica@co.jefferson.wa.us 360-385-9400 x409 Project Manager; Michael Dawson,Water Quality Manager Jefferson County Public Health 615 Sheridan St Port Townsend WA 98368 mdawson@co.jefferson.wa.us 360-385-9444 x301 Except as expressly provided herein,all other terms and conditions of the original Agreement,and any subsequent amendments,addenda or modifications thereto,remai9 in full force and effect. This Amendment shall become effective as of 1 }!. c';'.l; jr, L 2021*. *This Amendment is made effective as of the date signed by HCCC's Executi e Director and will be noted at the time of signature. l ,1.L,Z924 HCCC&Jefferson County Public Health—Agreement Amendment#2(Contract WQ-20-27 A2) Page 8 FOR JEFFERSON COUNTY: FOR H000'CANA, ••• i MATING COUNCIL: By: c 17) I2/3 / l�• Z Kate Dean,Chair Date Scott Brewer Date Board of Jefferson County Commissioners Executive Director ATTEST: By: [( �1 ,2• t�i ft l. t�<=r� /24/2/ Carolyn Galla y Date Clerk of the Board APPROVED AS TO FORM ONLY: r1 By: _.- December 4,2021 Philip C.Hunsucker Date Chief Civil Deputy Prosecuting Attorney HCCC&Jefferson County Public Health—Agreement Amendment#2(Contract WQ-20-27 A2) Page 9 615 Sheridan Street Port Townsend, WA 98368 Almon www.JeffersonCountyPublicHealth.org Consent Agenda Public Hee= JEFFERSON COUNTY BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST TO: Board of County Commissioners Mark McCauley, Interim County Administrator FROM: Michael Dawson, Water Quality Manager DATE: beC`f1 ( 13'33-A SUBJECT: Agenda Item — Amendment 2 — Professional Services Agreement — Hood Canal Coordinating Council; April 9, 2020 — September 30, 2022; adding $2,500 for a new agreement total of $20,500 STATEMENT OF ISSUE: Jefferson County Public Health, Water Quality Division, requests Board approval of Amendment 2 to the Professional Services Agreement with the Hood Canal Coordinating Council (CHHH) to support the Hood Canal Regional Pollution Identification and Correction Program Phase IV; April 9, 2020 — September 30, 2022; $2,500 for a new agreement total of $20,500. ANALYSIS/STRATEGIC GOALS/PRO'S and CON'S: This award is for implementation of Phase IV of the Hood Canal Regional Pollution Identification and Correction Program (HCRPIC). The HCRPIC consists of Jefferson, Kitsap and Mason Counties, the Port Gamble S'Klallam and Skokomish Tribes, working collaboratively to implement prioritized Pollution Identification and Correction (PIC) work throughout Hood Canal to help reduce bacterial and nutrient loading to increase harvestable shellfish acres in Puget Sound. Jefferson County Public Health has been an active participant in the first three phases of this project and this phase will allow us to continue this beneficial relationship. Amendment 2 increases the budget, without changing any deliverables or deadlines. The increase in budget will allow for more staff time to be spent on pollution control activities. FISCAL IMPACT/COST BENEFIT ANALYSIS: This amendment adds $2,500 to the Professional Services Agreement of$18,000 as revenue to Jefferson County Public Health to advance and continue PIC activities. There is no match requirement. Community Health Developmental Disabilities Environmental Public Health 360-385-9400 360-385-9444 360-385-9401 (f) (f)360-379-4487 Always working for a safer and healthier community WQ-20-027-A2 RECOMMENDATION: JCPH management requests approval of Amendment 2 of the Professional Services Agreement — Hood Canal Coordinating Council; April 9, 2020 — September 30, 2022; $2,500 for a new agreement total of$20,500. REVIEWED BY: zais/ 7,& ...g. / /i7 Mark McCauley, In r County Administrator Date Community Health Environmental Public Health Developmental Disabilities 360-385-9444 360-385-9400 Always working for a safer and healthier community (f)360-379-4487 360-385-9401 (f) CONTRACT REVIEW FORM (INSTRUCTIONS ARE ON THE NEXT PAGE) CONTRACT WITH: Hood Canal Coordinating Council Contract : ENE Contract For: Hood Canal Regional PIC Phase IV Term: 4/9/20- 9/30/22 COUNTY DEPARTMENT: Jefferson County Public Health DEC 0 6 2021 Contact Person: Michael Dawson Contact Phone: X301 JEFFERSON COUNTY Contact email: mdawson@co.jefferson.wa.us COMM,S ONE R AMOUNT: $20,500 PROCESS: S 7 111 Exempt from Bid Process Revenue: Additional$2,500 _ Cooperative Purchase Expenditure: _ Competitive Sealed Bid Matching Funds Required: _ Small Works Roster Sources(s)of Matching Funds _ Vendor List Bid Fund# 128 _ RFP or RFQ Munis Org/Obj 12855310 _ Other: APPROVAL STEPS: STEP 1: DEPARTMENT CERTIFIES COMPLI E W 3.55.080 AND CHAPTER 42.23 RCW. CERTIFIED: ri N/A:ri 12/3/21 Signature Date STEP 2: DEPARTMENT CERTIFIES THE PERSON PROPOSED FOR CONTRACTING WITH THE COUNTY (CONTRACTOR) HAS NOT BEEN DE 4RRED BY ANY FEDERAL, STATE, OR LOCAL AGENCY. CERTIFIED: n N/A: El 12/3/21 Signature Date STEP 3: RISK MANAGEMENT REVIEW(will be added electronically through Laserfiche): Electronically approved by Risk Management on 12/3/2021. STEP 4: PROSECUTING ATTORNEY REVIEW(will be added electronically through Laserfiche): Electronically approved as to form by PAO on 12/4/2021. STEP 5: DEPARTMENT MAKES REVISIONS & RESUBMITS TO RISK MANAGEMENT AND PROSECUTING ATTORNEY(IF REQUIRED). STEP 6: CONTRACTOR SIGNS STEP 7: SUBMIT TO BOCC FOR APPROVAL r% Hood Canal Coordinating Council Jefferson, Kitsap& Mason Counties;Port Gamble S'Klallam&Skokomish Tribes aels c tb lit. 17791 Fjord Drive NE,Suite 118,Poulsbo,WA 98370 FS F.1'?85 PROFESSIONAL SERVICES CONTRACT BETWEEN THE HOOD CANAL COORDINATING COUNCIL AND JEFFERSON COUNTY PUBLIC HEALTH PROFESSIONAL SERVICES CONTRACT AGREEMENT AMENDMENT NO. 1 This Agreement Amendment is made and entered into between Jefferson County Public Health,an independent consultant located at 615 Sheridan Street, Port Townsend, WA 98368(see Contract Exhibit B Checklist for consultant's EIN and UBI numbers), hereinafter"Consultant", and the Hood Canal Coordinating Council ("HCCC"), with its principal office located at 17791 Fjord Drive NE,Suite 118, Poulsbo, WA 98370, hereinafter"HCCC." In consideration of the mutual benefits and covenants contained herein,the parties agree that their original Agreement, dated April 9, 2020,for work performed under Washington Department of Health (DOH), Hood Canal Regional Pollution and Identification Correction (HCRPIC) Program Phase 4,the contract language and Exhibit A- Independent Consultant Scope of Services, shall be amended as follows: Summary of changes: • Modify and add terms and conditions related to COVID-19 safety; • Increase budget from $15,000 to$18,000; • Extend end date from Dec 31, 2021,to September 30, 2022, and adjust deliverable dates accordingly;and • Update HCCC staff contact information. Modify clause (underlined): Pg.4, Item. 10) MATERIALS AND EQUIPMENT. --Consultant shall provide all materials and equipment necessary to perform its obligations under this Agreement: Provided, however, that Consultant may use office equipment located in the offices of HCCC, as available, and provided however,that if"Other Expenses" have been awarded as part of this agreement, HCCC may purchase said supplies and services on behalf of the Consultant as part of this Agreement. Materials and equipment includes but is not limited to, appropriate safety plans and providing personal protective equipment to employees to address continued performance under the contract where such continued performance can be done in compliance with Federal, State or County Emergency Orders despite the presence of such causes. Any materials and equipment will be indicated in Exhibit A-Scope of Services. New: Pgs. 7-8,Add new Item. 23 (renumber items thereafter)FORCE MAJEURE.-- Each Party shall be excused from liability for the failure or delay in performance of any obligation under this Agreement if the failure to perform the contract arises from causes beyond the control and without the fault or negligence of the Party. Examples of such causes include (1) acts of God or of the public enemy, (2) acts of the Government in either its sovereign or contractual capacity, (3)fires, (4)floods, (5) epidemics, (6) HCCC&Jefferson County Public Health Agreement Amendment No. 1 (HCRPIC Phase 4) 1 quarantine restrictions, (7) strikes, (8)freight embargoes, and (9) unusually severe weather. In each instance the failure to perform must be beyond the control and without the fault or negligence of the Contractor. Such excuse from liability shall be effective only to the extent and duration of the event(s) causing the failure or delay in performance and provided that the Party has not caused such event(s)to occur and continues to use diligent, good faith efforts to avoid the effects of such event and to perform the obligation. Notice of a Party's failure or delay in performance due to force majeure must be given to the unaffected Party promptly thereafter but no later than five (5) days after its occurrence which notice shall describe the force majeure event and the actions taken to minimize the impact thereof. All delivery dates under this Agreement that have been affected by force majeure shall be tolled for the duration of such force majeure. In no event shall any Party be required to prevent or settle any labor disturbance or dispute. Notwithstanding the foregoing, should the event(s)of force majeure suffered by a Party extend beyond a six-month period,the other Party may then terminate this Agreement by written notice to the non-performing Party,with the consequences of such termination as if this Agreement had expired (and was not terminated) in accordance with other provisions herein. EXHIBIT A Independent Consultant Scope of Services Project: Hood Canal Regional Pollution Identification and Correction Program—Phase 4 Consultant: Jefferson County Public Health Description of Services Jefferson County Public Health (JCPH)will provide services to support the implementation of the Hood Canal Regional Pollution Identification and Correction (HCRPIC) Program's Phase 4, as described below. This Agreement may require modification based on circumstances beyond the control of HCCC and Jefferson County. PIC projects rely on field work(parcel surveys and investigations) to identify onsite sewage system (OSS)failures.The field work portion of this project is subject to the uncertainty of current and potential COVID-19 constraints. HCCC will monitor the Governor's COVID-19 safety restrictions and orders for implications on this Scope of Work and may need to amend or terminate this contract as directed by the Governor and State Department of Health. During the course of this project, coordinators will work closely with field partners and follow Washington State guidance to determine how and when PIC field work can be safely conducted.The Parties recognize that field work timelines will need to be extremely flexible due to potential public safety limitations and available staff resources. The following project information is excerpted from HCCC's base agreement scope of work with Washington State Department of Health: Contract number: CBO24134 Subrecipient Organization: Hood Canal Coordinating Council Subrecipient Contact: Haley Harguth, Watershed Program Manager, hharguth@hccc.wa.gov, 360.328.4625; Scott Brewer, Executive Director, sbrewer@hccc.wa.gov, 360.531.0575 DUNS#: 620533930 CPAR Info: Statewide Vendor#0011386-00, UBI 602-080-310, Federal Tax ID 91-2085994 HCCC&Jefferson County Public Health Agreement Amendment No. 1 (HCRPIC Phase 4) 2 DOH Contract Manager: Megan Schell megan.schell@doh.wa.gov, 360.236.3307 Federally Approved Indirect Rate: 10% (de minimis) Period of Performance: Date of Execution (DOE)—December 21, 2021 September 30, 2022. NOTE: EPA stretch goals are to spend awarded funds within 2 years Project Description: This project funds pollution identification and correction activities to protect and improve Hood Canal water quality to safeguard public and ecosystem health and keep shellfish growing areas and recreational beaches open by preventing bacterial pollution flowing into surface waters. The Hood Canal Regional Pollution Identification and Correction Program brings together local health jurisdictions and tribal partners across the Hood Canal region to coordinate water quality protection actions.This unique regional structure enables cross-jurisdictional sharing of resources and expertise to solve water quality challenges threatening Hood Canal's community and ecosystem health. Not to exceed: $222,353 $322,353 Near Term Action ID: 2018-0639 Overview The Hood Canal Regional Pollution Identification and Correction Program (HCRPIC)core partners will work collaboratively to implement prioritized Pollution Identification and Correction (PIC) work throughout Hood Canal to help reduce bacterial contamination and increase harvestable shellfish acres. HCRPIC core members include Jefferson, Kitsap, and Mason Counties,the Port Gamble S'Klallam and Skokomish Tribes; other partners include the county conservation districts, Hood Canal Salmon Enhancement Group, and Washington State University(WSU) Extension. There are eighteen shellfish growing areas in the Hood Canal Action Area.As of 2019,the Hood Canal Action Area had 29,766 acres of approved growing areas, 1,515 acres with conditional approval, and about 3,144 acres of prohibited or restricted growing area.Washington State Department of Health (DOH) has identified several emergency closure zones, threatened areas, and areas of concern based on marine water quality data.There are close to 30,000 onsite sewage systems (OSS) in the project area, many in close proximity to waterbodies and approximately one third of the systems are over 30 years old. PIC programs have been essential to maintain and improve water quality and will continue to be vital for the health of Hood Canal and its communities. The project will primarily address fecal pollution and associated pathogens.As fecal pollution sources are corrected, less nutrients and organic materials, associated with human and animal waste, will enter Hood Canal.That will result in less oxygen demand to break down algae blooms resulting from excess nutrients and the organic materials in waste. Hood Canal Regional PIC Program implementation will identify and correct pathogen sources.The resulting water quality improvements will help achieve the Puget Sound Partnership's Vital Sign recovery target to increase harvestable shellfish acreage. Phase 1 of the HCRPIC program developed a coordinated PIC monitoring plan with the goal to upgrade shellfish harvest areas and prevent future downgrades in Hood Canal priority areas. In the Phase 2 and 3 implementation phases, priority shoreline areas were determined by HCRPIC HCCC&Jefferson County Public Health Agreement Amendment No. 1 (HCRPIC Phase 4) 3 members using current water quality monitoring information to identify the most important shoreline areas to survey.The prioritization of shoreline areas will be updated annually as new data emerges. Phase 3 ended in August 2019, collectively resulting in 66 shoreline miles monitored, 380 site inspections completed, 55 OSS failures identified,with 28 OSS repairs completed and the rest in progress.The incomplete OSS repairs will continue to be tracked in Phase 4. Phase 4 builds off of previous implementation phases but with a reduced scope of work due to funding limitations. HCRPIC Program- Phase 4 components include: shoreline surveys in priority Hood Canal shoreline areas, pollution hotspot investigation and correction, updated GIS mapping of OSS in Hood Canal, outreach and education to Hood Canal OSS property owners and decision makers, OSS maintenance rebates, ambient stream water quality monitoring, and regional inter-jurisdictional coordination. The Phase 4 work plan will be developed in consultation with DOH and will include: • Remaining Phase 3 priority hotspots and work areas including Hoodsport, Union, Big Bend,Alderbrook, and Annas Bay-Skokomish River valley, and • Other areas with urgent public health or emerging water quality concerns. Goals&Measurable Objectives Description Units Targets (e.g,"shellfish beds reopened") (e.g."acres") ("number") Upgrade 50 acres from prohibited to approved in Acres 50 Hoodsport area of Hood Canal 6 Reopen all closed parcels due to elevated bacteria in Parcels 30 drainages or due to failing onsite septic systems Number of hotspots identified in Mason County Hotspots Unknown (will be reported quarterly) Number of site inspections completed in Mason County Site Inspections 50 Number of OSS failures identified in Mason County OSS Failures 3.5 Number of OSS failures corrected in Mason County OSS Corrections 3 5 Area of shoreline surveys conducted in priority areas Miles 3 5 Number of ambient freshwater samples collected Samples 100 End of Excerpt. Jefferson County's HCRPIC Phase 4 Tasks The following are the tasks, deliverables, and deadlines associated with this subaward.Task numbering aligns with the task numbers in HCCC's base grant with DOH. Task 3. Hood Canal Regional Pollution Identification and Correction Program Phase 4 Implementation Task 3.1 HCRPIC Program Coordination This task includes: collaboration with program partners to establish shared protocols and work flows, and the Phase 4 Workplan, preparation of invoices and progress reports for project coordinators, HCCC&Jefferson County Public Health Agreement Amendment No. 1 (HCRPIC Phase 4) 4 coordination of County staff on work toward Phase 4 objectives, coordination with landowners within the project area, upkeep and quality assurance of program data, data reporting, and contributions to program deliverables, including quarterly and final reports, sustainable funding efforts, and outreach materials. Project Coordination Coordinate implementation of HCRPIC in your jurisdiction following HCRPIC protocols described in the HCRPIC Guidance Document and the project Quality Assurance Project Plan (QAPP). Monitor spending and progress toward deliverables. Submit monthly invoices and progress reports (using HCRPIC Program templates) by the 15th of the following month. Communicate any concerns to HCRPIC Coordinator that progress is not on track. Invoices will be reimbursed upon satisfactory progress and reporting on the deliverables within each payment period. • Send invoices via e-mail to i ^hccc.wa.g _ HCCC accountant,Terry Fischer (tfischer@hccc.wa.gov) • Send progress reports via email to Nate White (nwhite@hccc.wa.gov) HCRPIC Ph.4 Workplan HCRPIC partners will work collaboratively to develop the HCRPIC Phase 4 Workplan, which will establish priority areas for shoreline and ambient freshwater stream monitoring and sanitary surveys,targeting areas of known pollution hotspots, or facing shellfish growing area downgrades.The Phase 4 Workplan will be informed by data from the HCRPIC Program Phase 3 results and GIS analysis, current water quality information gathered from county health jurisdictions and tribes,and monitoring data and recommendations from Washington State Department of Health technical staff. It will outline tasks to build upon supporting work conducted in Phase 3.The Phase 4 Workplan will outline any changes to HCRPIC Program procedures for data collection, PIC hotspot investigations, and reporting, including the enforcement process and timeline, and protocol for communication of public health risks.Field work activities cannot begin until the HCRPIC Phase 4 Workplan is completed. Data Collection &Reporting Submit field work data to project coordinators every quarter using the HCRPIC Cumulative Data Report template. Data reported to the HCRPIC Program should include all PIC field work performed in Hood Canal funded by the HCRPIC Program grant, as well as other funding sources, in order to provide a comprehensive report of all Hood Canal PIC efforts across jurisdictions. Data is expected to be thoroughly reviewed by the submitter for quality assurance and quality control prior to it being submitted. Final Cumulative Data Reports will be submitted to project coordinators after field work is completed to prepare for analysis, mapping, and EPA WQX data entry.All data collected that is funded by this grant must be shared with state and federal agencies upon request. HCRPIC Guidance Group Meetings HCRPIC partners will share information and ideas, make collaborative decisions, and help guide HCRPIC Program's direction.The Guidance Group provides oversight,guidance, shared learning, and structure for consistent procedures across the PIC program. Guidance Group meetings with project partners will be held quarterly or as needed to advance collaborative work in the PIC project area. At Guidance Group meetings, partners will: HCCC&Jefferson County Public Health Agreement Amendment No. 1 (HCRPIC Phase 4) 5 • Report on Phase 4 Workplan implementation, including current progress updates, success stories, lessons learned, requests for advice and assistance, next steps, upcoming events, etc. • Present hotspots for consideration of elimination following hotspot closure protocol described in HCRPIC Guidance Document.This information will be included in the HCRPIC Phase 4 final report. • Provide updates on sustainable funding efforts. Strategic Planning/Sustainable Funding Strategic planning efforts will be conducted to develop and implement a plan to enhance the HCRPIC Program's efforts to reduce bacterial contamination in the shellfish growing areas of Jefferson, Kitsap, and Mason Counties. HCRPIC partners will work with program coordinators to develop a strategic plan, which addresses the key elements in the Pollution Identification and Correction Program Draft Protocols Recommendations provided by the Departments of Health and Ecology.The Guidance Group will determine objectives and scope of activities,which may include hiring an outreach consultant to support the development of a sustainable funding outreach campaign, outreach products, and presentations to decision-makers on water quality protection, program successes and sustainable funding. HCRPIC partners will provide updates of sustainable funding efforts at Guidance Group meetings. Training/Workshops Assist project coordinators in preparing and leading HCRPIC Field Training Workshop.The HCRPIC members will participate in a field training and data reporting workshop addressing HCPRIC protocols and procedures.The workshop will be held in the first quarter after contract agreements are in place. LHJ Project coordinator and at least one field staff participating in HCRPIC Program field activities must attend the training. Project partners may participate in DOH-sponsored PIC workshops and other trainings/events (subject to grant coordinator approval), as funds allow. Maximum of two events per sub-recipient, or two people may attend a single event. 3.3 Onsite Septic System Maintenance Rebates Homeowner rebates for onsite septic system maintenance will be provided to priority parcels by local health jurisdictions.These rebates were very successful in Phases 2 and 3 to incentivize homeowners to properly operate and maintain their septic systems. In Phase 4, HCRPIC partners will offer rebate vouchers up to $250 per OSS, to reimburse costs for OSS inspections and pumping, and small repairs. Rebate notices will be distributed to targeted residences using a consistent format across jurisdictions. The criteria for rebate recipients will be determined by the Guidance Group and approved by DOH. In past phases, criteria were set to target homeowners who had not previously received a voucher, located in priority areas, or had missing or overdue maintenance records. Data on rebate recipients and services reimbursed will be tracked and analyzed to evaluate the effectiveness of the rebate program as a behavior change tool and inform future phases. HCCC&Jefferson County Public Health Agreement Amendment No. 1 (HCRPIC Phase 4) 6 Deliverables Task Deliverable Description Due Date 3.1 Describe coordination activities in monthly progress Ongoing, monthly reports. Report on workplan implementation progress at At quarterly Guidance Group quarterly Guidance Group meetings. meetings 3.3 OSS Maintenance Rebates a) Provide input on HCPRIC Phase IV rebate a) March 31 Oct 31, 2020 process for DOH review and approval b) Develop OSS rebate outreach materials using b) July-31, Dec 31, 2020 HCRPIC template c) Report number of rebates processed in monthly c) Ongoing, complete by Dec progress reports and in final reporting 31, 2021 Sept 30, 2022 Project Budget HCRPIC Program Ph.4 Budget-Jefferson County Task 3.1: Program Coordination Personnel Hours Wages&Benefits Total Michael Dawson 2O-30 $48.70 $97'1 $1,461 Susan Parke Munroe 20 26.1 $36.89 $�38 $963 Tim Weissman 2-0-30 $38.13 $ 3 $1,144 Jacquelyn Stenman 20-30 $33.69 $�4 $1,011 20-30 $33.91 $67S $1,017 Lara Gaasland-Tatro Amanda Christofferson 20-30 $32.61 $ 2 $978 Emma Erickson Shirley Reynolds 20 $32.61 $652 Personnel Subtotal $5,131 $7,226 Indirect Costs 44.84% $2,301 $3,240 Task 3.1 Subtotal $7-4-3-1$10,466 Task 3.3:OSS Maintenance Rebates Other Costs OSS O&M Rebates $5,200 Other Costs Subtotal $5,200 Indirect Costs 44.84% $2,332 Task 3.3 Subtotal $7,532 HCCC&Jefferson County Public Health Agreement Amendment No. 1 (HCRPIC Phase 4) 7 Subtotals Personnel Total $5,131 $7,226 Other Costs Total $5,200 Travel Total Indirect Costs 44.84% $4,632 $5,572 Grand Total 111,963$17,998 Compensation The Consultant shall be compensated under this agreement in an amount not to exceed: $4 000 $18,000.Submit monthly invoices to the Accountant by the 15th of the following month. Expenses are payable with prior authorization from HCCC project manager, and contingent upon satisfactory progress reporting toward completion of project deliverables. Consultant shall submit the final invoice, or any claims for payments not already made, no later than 30 days from the expiration or termination of the agreement. Progress Reporting Consultant will submit progress reports each month by the 15th of the following month to accompany invoices.A progress report template will be provided. Submit progress reports to the project manager. Travel If claiming mileage Consultant will submit a mileage Report for reimbursement with invoice. Mileage and travel costs will be reimbursed at current federal rates or allowances. Contract Duration Date The effective date is the date the contract is signed by the Executive Director and ends December 31, 2021 September 30, 2022. Consultant Checklist Consultant completed and provided requested information on Exhibit B with original agreement. Contract Representatives: Scott Brewer, Executive Director Hood Canal Coordinating Council 17791 Fjord Drive, NE Suite 118 Poulsbo, WA 98370-8430 sbrewer@hccc.wa.gov 360 394 0016 360-531-0575 HCCC Project Managers: Haley Harguth, Watershed Program Manager Hood Canal Coordinating Council 17791 Fjord Drive, NE Suite 118 Poulsbo, WA 98370-8430 hharguth@hccc.wa.gov 360-328.4625 HCCC&Jefferson County Public Health Agreement Amendment No. 1 (HCRPIC Phase 4) 8 Nate White,Watershed Project Coordinator Hood Canal Coordinating Council 17791 Fjord Drive, NE Suite 118 Poulsbo,WA 98370-8430 nwhite@hccc.wa.gov 360-900-6442 Accountant: Terry Fischer Hood Canal Coordinating Council 17791 Fjord Drive, NE Suite 118 Poulsbo,WA 98370-8430 admin h,.,.� ,. tfischer@hccc.wa.gov 360 900 9063 360-394-0045 Consultant Representatives: Kate Dean, Chair, Board of County Commissioners Veronica Shaw, Public Health Deputy Director Jefferson County Public Health 615 Sheridan St Port Townsend WA 98368 veronica@co.jefferson.wa.us 360-385-9400 x409 Project Manager: Michael Dawson, Water Quality Manager Jefferson County Public Health 615 Sheridan St Port Townsend WA 98368 mdawson@co.jefferson.wa.us 360-385-9444 x301 Except as expressly provided herein, all other terms and conditions of the original Agreement, and any subsequent amendments, addenda or modifications thereto, remain in full force and effect. This Amendment shall become effective as of a. - day of /14c r, 2021. JEFFERSON COUNTY HOOD CANAL COORDINATING COUNCIL 3„ 7_, Kate Dean, Chair Date Scott Brewer Date Board of Jefferson County Commissioners Executive Director HCCC&Jefferson County Public Health Agreement Amendment No. 1 (HCRPIC Phase 4) 9 Nate White, Watershed Project Coordinator Hood Canal Coordinating Council 17791 Fjord Drive, NE Suite 118 Poulsbo,WA 98370-8430 nwhite@ hccc.wa.Rov 360-900-6442 Accountant: Terry Fischer Hood Canal Coordinating Council 17791 Fjord Drive, NE Suite 118 Poulsbo,WA 98370-8430 tfischer@hccc.wa.gov 360 900 9063 360-394-0045 Consultant Representatives: Kate Dean, Chair, Board of County Commissioners Veronica Shaw, Public Health Deputy Director Jefferson County Public Health 615 Sheridan St Port Townsend WA 98368 veronica@co.jefferson.wa.us 360-385-9400 x409 Project Manager: Michael Dawson,Water Quality Manager Jefferson County Public Health 615 Sheridan St Port Townsend WA 98368 mdawson@co.jefferson.wa.us 360-385-9444 x301 Except as expressly provided herein, all other terms and conditions of the original Agreement, and any subsequent amendments, addenda or modifications thereto, remain in full force and effect. ref This Amendment shall become effective as of day of /14Gicf, 2021. JEFFERSON COUNTY HOOD CANAL COORDINATING COUNCIL Haley Harguth ffor Scott Brewer. �l3 JZ� May 13, 2021 Kate Dean, Chair Date/ Scott Brewer Date Board of Jefferson County Commissioners Executive Director HCCC&Jefferson County Public Health Agreement Amendment No. 1 (HCRPIC Phase 4) 9 ATTEST: APPROVED AS TO FORM ONLY: By: (7V6 By: 64 - 1 Carolyn Gallaw , Clerk of the Board Philip C. Hunsucker,Chi ivi eputy Prosecuting Attorney HCCC&Jefferson County Public Health Agreement Amendment No. 1 (HCRPIC Phase 4) 10 c, "' ,r, z� HCCC cso ham, E 1984 PROFESSIONAL SERVICES CONTRACT AGREEMENT BETWEEN HOOD CANAL COORDINATING COUNCIL AND JEFFERSON COUNTY PUBLIC HEALTH THIS AGREEMENT is between Hood Canal Coordinating Council (HCCC), located at 17791 Fjord Drive, NE, Suite 118, Poulsbo, WA 98370, and Jefferson County Public Health (Consultant), with an address of 615 Sheridan Street, Port Townsend, WA 98368, and is made effective as of the date signed below by HCCC. HCCC and Contractor are also referred to as the "Parties" and each as a "Party." The Parties to this Agreement agree as follows: 1) DEFINITIONS. -- For purposes of this Agreement, the term— a) "Hood Canal Coordinating Council" means Hood Canal Coordinating Council, also referred to as HCCC, a Washington Corporation, and its members, directors, officers, employees and agents; b) "Consultant" means the Consultant and its directors, officers, employees, agents and subcontractors; and c) "Contract Representative" means the person designated below and incorporated by reference, to serve as representative of HCCC and the Consultant for purposes of administration of this Agreement. 2) SERVICES TO BE PERFORMED AND DELIVERABLES. --The Consultant agrees to provide services to HCCC, in accordance with applicable professional standards, as described in Exhibit A and the Funding Source Programmatic Conditions (if any), as described in Exhibit A. No work shall commence under this Agreement until it is fully executed by both Parties. 3) COMPENSATION. — a) Except as provided herein, HCCC agrees to pay Consultant on a monthly basis following receipt of an invoice documenting services rendered and costs incurred, in a manner and amount stipulated in Exhibit A. HCCC Contract Agreement Page 1 b) Consultant shall submit the final invoice, or any claims for payments not already made, no later than 30 days from the expiration or termination of the agreement. i) HCCC may, at its sole discretion, retain up to 10 percent of the amount otherwise due and owing under each invoice until Consultant completes all work described in Exhibit A, or otherwise authorized by HCCC. HCCC shall notify Consultant of the amount retained and deposit the retained amount in an interest-bearing account. HCCC shall release the amount retained, together with earned interest, not later than 30 days after receipt of a final invoice and acceptance of HCCC of all work authorized. ii) HCCC may, at its sole discretion, retain an amount otherwise due and owing under each invoice until Consultant provides HCCC with evidence that the Consultant has paid industrial insurance premiums for its employees and/or is in compliance with state industrial insurance requirements. c) Allowable Costs.— i) Travel Expenses. -- HCCC agrees to reimburse Consultant up to the amount stipulated in Exhibit A for travel expenses (including per diem) from Consultant's home or principal place of business to meeting sites. HCCC shall reimburse Consultant for travel expenses in accordance with federal travel regulations. Payment for expenses over the category amount will not be honored without prior approval of HCCC's Contract Representative. ii) Other Expenses. -- HCCC agrees to reimburse Consultant for miscellaneous expenses specified in Exhibit A, provided those costs are allowable under the Federal Cost Principles set forth in the OMB Uniform Guidance, 2 CFR Part 200. Any request over the category amount will not be honored without prior approval by HCCC's Contract Representative. d) Unallowable Costs. -- i) Management fees or similar charges in excess of the direct costs are not allowable. ii) If Consultant expends more than the amount of its approved budget in anticipation of receiving additional funds, it does so at its own risk. HCCC is not legally obligated to reimburse Consultant for costs incurred in excess of the approved budget. e) Invoice. -- Consultant's invoice shall indicate dates of service, a description of work performed, and time spent on that date in providing service under this Agreement. The invoice shall include travel claims for travel expenses incurred by Consultant in connection with performance under this Agreement. The HCCC Contract Agreement Page 2 invoice shall provide a progress report describing all activities accomplished for the period being invoiced. i) Invoices should be sent to the Accountant at the HCCC address listed below via U.S. Postal Service or email (not both). ii) Invoices must be submitted by a representative of the Consultant who has the Consultant's full authority to render such reports and requests for payment and certify to the following at time of submission: By signing this payment request, 1 certify to the best of my knowledge and belief that the payment request is true, complete, and accurate. The expenditures, disbursements and cash receipts are for the purposes and objectives set forth in the terms and conditions of the Agreement. 1 am aware that any false,fictitious, or fraudulent information, or the omission of any material fact, may subject me to criminal, civil or administrative penalties for fraud,false statements,false claims or otherwise. 18 USC 1001 and 31 USC 3729-3730 and 3801-3812. 4) TERM. --The term of this Agreement commences on the effective date, the date the agreement is signed by the HCCC Executive Director below, and continues until December 31, 2021 as stipulated in Exhibit A, or until terminated by the Parties. In the event funding from state, federal, or other sources is withdrawn, reduced, or limited in any way after the effective date of this contract and prior to normal completion, HCCC may terminate the contract under the "Term" clause without a notice requirement. 5) SUBCONTRACTING. —Consultant may not subcontract without prior written approval by the HCCC. 6) TRAINING. -- Consultant acknowledges that no training will be provided to Consultant under this Agreement. Consultant warrants and represents that its personnel are fully trained to perform services required under this Agreement and that additional training provided by HCCC will be unnecessary. 7) BUSINESS LICENSES AND TAXES. -- a) Consultant shall, at its own expense, secure and maintain in full force and effect during the term of this Agreement all required licenses, permits, and similar legal authorization, and comply with all applicable Federal, State and local regulations. b) Consultant shall be responsible for payment of taxes, insurance and other obligations relating to its performance of services under this Agreement. Consultant shall provide HCCC with verification of its— i) Unified business identifier number from the State of Washington and that its business license is in good standing; HCCC Contract Agreement Page 3 ii) Washington State Department of Revenue account and that the account is in good standing; iii) Washington State Labor and Industries account and that the account is in good standing or that the Consultant is exempt from the state's industrial insurance requirements; iv) Data Universal Numbering System (DUNS) number; and v) Central Contractor Registry (CCR)through SAM.gov. c) All other necessary licenses and permits to perform the work specified in Exhibit B. 8) INDEPENDENT CONSULTANT STATUS. -- a) Consultant shall act as an independent Consultant, and in no way shall be considered an employee of HCCC. Consultant is not required to report to HCCC's offices at any specific time, except as requested for occasional consultations. HCCC does not have the right to assign any additional projects to Consultant. Consultant shall choose the time and manner for performing each part of the services described in Exhibit A according to its own routines and schedules, independent from HCCC's normal business operations. b) Consultant acknowledges that Consultant will not qualify for benefits which may be available if classified as an employee. In the event that the Internal Revenue Service (IRS) successfully asserts that Consultant is not or was not an independent Consultant for any period during the term of this Agreement and reclassifies Consultant as an employee, Consultant agrees to complete, sign and deliver IRS Form 4669 (Employee Wage Statement)to HCCC for any tax period affected. HCCC shall then file the Form 4669 with the IRS (along with IRS Form 4670 "Request for Relief From Payment of Income Tax Withholding")to offset against HCCC's withholding obligation. c) Consultant acknowledges that it will be liable to HCCC for any industrial insurance premiums or any other premiums or fees that HCCC is required to pay on its behalf under RCW 51.12.070, or any other applicable statute, regulation or ordinance,to the State of Washington or local jurisdiction. 9) NON-EXCLUSIVE CONTRACT. --This Agreement is non-exclusive. Consultant reserves the right to perform services for others during the term of the Agreement. 10) MATERIALS AND EQUIPMENT. -- Consultant shall provide all materials and equipment necessary to perform its obligations under this Agreement: Provided, however, that Consultant may use office equipment located in the offices of HCCC, as available, and provided however, that if"Other Expenses" have been awarded as part of this agreement, HCCC may purchase said supplies and services on behalf of the Consultant as part of this Agreement. HCCC Contract Agreement Page 4 11) INDEMNIFICATION. -- a) To the fullest extent permitted by law, Consultant hereby indemnifies and holds HCCC harmless from any and all loss, damage, suits, liability, claims, demands or costs, whatsoever, whether arising at law or in equity, or sounding in tort, contract or other causes of action arising from any claim or liability resulting from Consultant's performance of services described in Exhibit A under this Agreement, except to the extent caused by the negligence of HCCC. b) Consultant hereby indemnifies and holds HCCC harmless from any additional taxes, interest and penalties due from Consultant or HCCC resulting from reclassification in the event the IRS or any state or local taxing authority successfully asserts that Consultant is not or was not an independent Consultant for any period during the term of this Agreement and reclassifies Consultant as an employee. 12) INSURANCE. -- Consultant shall provide HCCC with a certificate of insurance for each insurance provision required in this section. The certificate of insurance shall be effective during the duration of this agreement. HCCC may require that the certificate of insurance name HCCC as an additional insured party. Consultant shall also require all of its subcontractors to maintain the same type and level of insurance as required in this section and provide certificates of insurance to HCCC as required in this section. Consultant shall, at its own expense, acquire and maintain the following insurance throughout the term of the Agreement: a) Commercial Automobile Liability Insurance covering all owned, non-owned and hired automobiles,trucks and trailers. Such insured shall provide the Standard Comprehensive Automobile Liability policy in limits not less than $1,000,000 Combined Single Limit; b) Commercial General Liability Coverage Insurance, with not less than the following limits: $1,000,000 for each occurrence limit, $1,000,000 for personal injury limit, $2,000,000 general aggregate limit; c) Professional Liability Insurance in an amount not less than $1,000,000 per claim and in the aggregate; and d) Workers' Compensation and Employer Defense Insurance as required by statute and employer liability coverage, with not less than the following limits: $1,000,000 each accident for bodily injury by accident, $1,000,000 each employee for bodily injury by disease and $1,000,000 policy limit for bodily injury by disease. e) Notwithstanding the forgoing, Contractor maintains a system for self-insurance that meets the requirements of this section 12. HCCC Contract Agreement Page 5 13)CONFIDENTIALITY. -- Information produced or made available to the Consultant shall not be disclosed to others or used for any other purpose, except as required under this contract, without prior written approval by HCCC. 14)OWNERSHIP OF PRODUCTS PRODUCED UNDER THIS CONTRACT. --All data and products developed under this contract, excluding copyrighted material used with permission, or other public data that cannot be copyrighted, shall become the sole property of the HCCC and its assigns. Permission for its subsequent use must be obtained from the HCCC prior to that use. Any alteration of the data by HCCC for purposes other than those intended by this Agreement shall be at HCCC's sole risk and without legal liability upon the Consultant. 15) PUBLICITY AND ACKNOWLEDGEMENT OF SUPPORT. -- a) Consultant gives HCCC the right and authority to publicize HCCC's financial support for this Agreement and the Project in press releases, publications and other public communications. Consultant agrees to: (i) give appropriate credit to HCCC and any Funding Sources identified in this Agreement for their financial support in any and all press releases, publications, annual reports, signage, video credits, dedications, and other public communications regarding this Agreement or any of the project deliverables associated with this Agreement, subject to any terms and conditions below; and (ii) include the disclaimer provided for in (b). Consultant must obtain prior HCCC approval for the use relating to this Agreement of the HCCC logo or the logo of any Funding Source. b) Disclaimers. -- Payments made under this Agreement do not by direct reference or implication convey HCCC's endorsement nor the endorsement by any other entity that provides funds through this Agreement, including the U.S. Government, as applicable, for the Project. All information submitted for publication or other public releases of information regarding this Agreement shall carry the following disclaimer: i) For Projects funded in whole or part with Federal funds: "The views and conclusions contained in this document are those of the authors and should not be interpreted as representing the opinions or policies of the U.S. Government or the Hood Canal Coordinating Council and its funding sources. Mention of trade names or commercial products does not constitute their endorsement by the U.S. Government, or the Hood Canal Coordinating Council or its funding sources." ii) For Projects not funded with Federal funds: "The views and conclusions contained in this document are those of the authors and should not be interpreted as representing the opinions of the Hood Canal Coordinating Council or its funding sources. Mention of trade names or commercial HCCC Contract Agreement Page 6 products does not constitute their endorsement by the Hood Canal Coordinating Council or its funding sources." 16) INSPECTION AND RETENTION OF RECORDS. --The Consultant shall make all applicable financial records, supporting documents, and all other pertinent records related to this Project, available to HCCC, the State of Washington,the U.S. Government or any of their duly authorized representatives,for inspection. Records shall be retained for a period of six years after final payment under this Agreement has been made. If any litigation, claim or audit is started before expiration of the six- year period,the records shall be retained until all litigation, claims or audit findings involving the records have been resolved. 17) NONDISCRIMINATION. -- By signing this Agreement,the Consultant certifies that it is an Equal Opportunity Employer and in compliance with all state and federal nondiscrimination requirements. The Consultant agrees to continue to be in compliance with all state and federal nondiscrimination requirements. Consultant agrees to comply fully with applicable civil rights statutes and regulations, including Title IV of the Civil Rights Act of 1964, Section 504 of the Rehabilitation Act of 1973, the Age Discrimination Act of 1975, and the American Disabilities Act. 18)COMPLIANCE WITH COPELAND "ANTI-KICKBACK" ACT. -- Consultant is prohibited from inducing, by any means, any person employed in the construction, completion, or repair of public work, to give up any part of the compensation to which he is otherwise entitled and remain in compliance with 18 U.S.C. 874 and 40 U.S.C. 276c. 19)PREVAILING WAGE. --The Consultant agrees to pay the prevailing rate of wage to all workers, laborers, or mechanics employed in the performance of any part of this contract when required by state law to do so, and to comply with provisions of the Davis-Bacon Act (40 USC 3141-3148), Contract Work Hours and Safety Standards Act (40 USC 3701-3708), other federal laws and Chapter 39.12 RCW, as amended, and the rules and regulations of the Department of Labor and Industries. 20)APPLICABLE LAW. --This Agreement shall be construed and enforced under the laws of the State of Washington, irrespective of the fact that any one of the Parties is now or may become a resident of another state. Venue for any action under this Agreement shall lie in Kitsap County, Washington. 21)MODIFICATION. --This Agreement may not be waived, discharged or modified in any manner other than by written agreement of the Parties. 22)SEVERABILITY. -- No provision of this Agreement is severable from any and all other provisions of this Agreement. Should any provision or provisions of this Agreement be unenforceable for any reason,the party finding itself unable to enforce said provision(s) may, at its sole discretion, declare this entire Agreement to be null and void. HCCC Contract Agreement Page 7 23)TERMINATION. -- Either party may terminate this Agreement with 30 days written notification to the other party. If this Agreement is so terminated,the Parties shall be liable only for performance rendered or costs incurred in accordance with the terms of this Agreement prior to the effective date of termination. If for any cause, either party does not fulfill in a timely and proper manner its obligations under this Agreement, or if either party violates any of these terms and conditions,the aggrieved party will give the other party written notice of such failure or violation. The responsible party will be given the opportunity to correct the violation or failure within 15 working days. If the failure or violation is not corrected,this Agreement may be terminated immediately by written notice of the aggrieved party to the other. HCCC shall have the right to terminate this Agreement in whole or in part at any time, if the Funding Source issues an early termination under the funding agreement(s) covering all or part of the Project at issue hereunder. 24)WAIVER. -- If either party fails to exercise its rights under this Agreement, it shall not be precluded from subsequent exercise of its rights. A failure to exercise rights shall not constitute a waiver of any other rights under this Agreement, unless stated in a letter signed by authorized representative of the party and attached to the original agreement. 25)COSTS AND ATTORNEYS FEES. -- If either party brings any action against the other for relief, declaratory or otherwise, arising out of this Agreement,the prevailing party shall recover against the other party all costs and reasonable attorneys' fees, including costs and reasonable attorneys' fees incurred to enforce any judgment rendered pursuant to this Agreement. 26)CERTIFICATIONS AND ASSURANCES RELATING TO FEDERAL FUNDS (if applicable). -- If the Funding Source, including any secondary funding source, is paid with federal funds, the Consultant must comply with the following. a) Uniform Guidance. -- Consultant must comply with the Uniform Guidance (2 CFR Part 200)to the extent applicable to Consultant as a non-Federal entity receiving a federal award. With respect to cost principles: Non-Profit Organizations, Institution of Higher Education, State, Local or Tribal Government, must comply with the Cost Principles of the Uniform Guidance, 2 CFR Part 200; and Commercial (for-profit) organizations must comply with Title 48 Chapter 1 Subchapter E Part 31. No funds provided pursuant to this Agreement may be used to support any activities not authorized under this Agreement or allowable under the Federal Cost Principles set forth in the OMB Uniform Guidance. b) Audit Requirements. -- Consultant may be required to comply with the Federal Audit Requirements found in 2 CFR 200.500 (formerly OMB Circular A-133). c) Lobbying and Litigation (2 CFR 200.450). -- HCCC Contract Agreement Page 8 i) No funds under the Agreement may be used to engage in lobbying of the Federal Government or in litigation against the U.S. unless authorized under existing law. ii) New Restrictions on Lobbying. -- In any subcontract over$100,000, Consultant shall require that subcontractors submit certification and disclosure forms in accordance with the Byrd Anti-Lobbying Amendment, 31 USC 1352. Any consultant who makes a prohibited expenditure or fails to file the required certification or lobbying forms shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such expenditure. d) Debarment and Suspensions. -- Unless Consultant has submitted a written justification fourteen (14) days prior to execution of this Contract, stating the reason that this term does not apply, which has been expressly accepted and approved by HCCC prior to execution, by signing this Agreement, Consultant warrants and represents its initial and continued compliance that it is not listed on the General Services Administration's, government-wide System for Award Management Exclusions (SAM Exclusions), in accordance with the OMB guidelines at 2 C.F.R Part 180 that implement E.O.s 12549 (3 C.F.R., 1986 Comp., p. 189) and 12689 (3 C.F.R., 1989 Comp., p. 235), "Debarment and Suspension." The Consultant further provides that it shall not enter into any subaward, contract or other Contract using funds provided by HCCC with any party listed on the SAM Exclusions in accordance with Executive Orders 12549 and 12689. The SAM Exclusions can be found at SAM.gov. e) Drug-Free Workplace Certification. -- Consultant shall make an ongoing, good faith effort to maintain a drug-free workplace pursuant to the specific requirements set forth in CFR Part 1536 Subpart B. Consultant shall identify all known workplaces under this Agreement, and keep this information on file during the performance of the Agreement. Consultants who are individuals must comply with the drug-free provisions set forth in 2 CFR Part 1536 Subpart C. The consequences for violating this condition are detailed under 2 CFR Part 1536 Subpart E. f) Trafficking in Persons. -- Pursuant to section 106(a) of the Trafficking Victims Protection Act of 2000, as amended (22 U.S.C. 7104(g)) (codified at 2 C.F.R. Part 175), Consultant shall comply with the below provisions. Further, Consultant shall flow down these provisions in all subcontracts, including a requirement that subcontractors similarly flow down these provisions all lower-tiered subcontracts. The provision is cited herein: This provision applies only to a Sub-Recipient, and all sub-awardees of Sub- Recipient, if any. Sub-Recipient shall include the following statement in all sub-awards made to any private entity under this Agreement. HCCC Contract Agreement Page 9 "You as the sub-recipient, your employees, sub-awardees under this award, and sub-awardees' employees may not engage in severe forms of trafficking in persons during the period of time that the award is in effect; procure a commercial sex act during the period of time that the award is in effect; or use focused labor in the performance of the award or sub-awards under this Award." Sub-Recipient and all sub-awardees of Sub-Recipient must inform AGENCY immediately of any information you receive from any source alleging a violation of this prohibition during the award term. Federal agency funding this agreement may unilaterally terminate, without penalty, the funding award if this prohibition is violated, Section 106 of the Trafficking Victims Protection Act of 2000, as amended. g) Reducing Text Messaging while Driving, Executive Order 13513. -- Consultant is encouraged to adopt and enforce policies that ban text messaging while driving, including conducting initiatives of the type described in section 3(a) of the order. h) Disadvantaged Business Enterprise. -- Consultant agrees to good faith efforts whenever procuring construction, equipment, services and supplies in compliance with the requirements of EPA's Program of Utilization of Small, Minority and Women's Business Enterprise. 40 CFR 33. i) Additional Responsibility Matters. -- By signing this Agreement, Consultant warrants and represents that it is not subject to any of the below circumstances. i) Has any unpaid Federal tax liability that has been assessed, for which all judicial and administrative remedies have been exhausted or have lapsed, and that is not being paid in a timely manner pursuant to an Contract with the authority responsible for collecting the tax liability, where the awarding agency is aware of the unpaid tax liability, unless the agency has considered suspension or debarment of the corporation and made a determination that this further action is not necessary to protect the interests of the Government; or ii) Was convicted (or had an officer or agent of such corporation acting on behalf of the corporation convicted) of a felony criminal violation under any Federal or State law within the preceding 24 months, where the awarding agency is aware of the conviction, unless the agency has considered suspension or debarment of the corporation and made a determination that this further action is not necessary to protect the interests of the Government. j) Certification and Representation. -- Consultant must submit those certifications and representations required by Federal statutes, or regulations to HCCC on an HCCC Contract Agreement Page 10 annual basis. Submission may be required more frequently if the Consultant entity fails to meet a requirement of a Federal award. 27)COUNTERPARTS. --This Agreement may be executed in counterparts, after execution by all Parties hereto, shall together constitute the Agreement. IN WITNESS WHEREOF, the Parties hereto have executed this Agreement effective as of the day and year below. Hood Canal Coordinating Council For: Jefferson County Public Health /,(11,:dg.itk#1 1111Y,f 41(11, ) S10/20 Scott Brewer, Executive Director Jefferson County Commissioner,. 6r5 V Approved as to form: C ,17///2.6 Z-c) Jefferson County Prosecuting Attorney This Agreement is made effective as of the date signed by the HCCC Executive Director on the 9th day of April, 2020 HCCC Contract Agreement Page 11 EXHIBIT A Independent Consultant Scope of Services Hood Canal Regional Pollution Identification and Correction Program — Phase 4 CONSULTANT:JEFFERSON COUNTY Description of Services Jefferson County will provide services to support the implementation of the Hood Canal Regional Pollution Identification and Correction (HCRPIC) Program's Phase 4, as described below. The following project information is excerpted from HCCC's base agreement scope of work: Contract number: CB024134 Subrecipient Organization: Hood Canal Coordinating Council Subrecipient Contact: Haley Harguth, Watershed Program Manager, hharguth@hccc.wa.gov, 360.328.4625; Scott Brewer, Executive Director, sbrewer@hccc.wa.gov, 360.531.0575 DUNS#: 620533930 CPAR Info (Statewide Vendor#, UBI, Federal Tax ID, etc.): 0011386-00, 602-080- 310, 91-2085994 DOH Contract Manager: Megan Schell megan.schell@doh.wa.gov 360.236.3307 Federally Approved Indirect Rate: 10% (de minimis) Period of Performance: DOE—December 31, 2021 NOTE: EPA stretch goals are to spend awarded funds within 2 years Project Description: This project funds pollution identification and correction activities to protect and improve Hood Canal water quality to safeguard public and ecosystem health and keep shellfish growing areas and recreational beaches open by preventing bacterial pollution flowing into surface waters. The Hood Canal Regional Pollution Identification and Correction Program brings together local health jurisdictions and tribal partners across the Hood Canal region to coordinate water quality protection actions. This unique regional structure enables cross-jurisdictional sharing of resources and expertise to solve water quality challenges threatening Hood Canal's community and ecosystem health. HCCC Contract Agreement—Exhibit A Page 12 Not to exceed: $ 222,353 Near Term Action ID: 2018-0639 OVERVIEW The Hood Canal Regional Pollution Identification and Correction Program (HCRPIC) core partners will work collaboratively to implement prioritized Pollution Identification and Correction (PIC) work throughout Hood Canal to help reduce bacterial and increase harvestable shellfish acres. HCRPIC core members include Jefferson, Kitsap, and Mason Counties,the Port Gamble S'Klallam and Skokomish Tribes; other partners include the county conservation districts, Hood Canal Salmon Enhancement Group, and WSU Extension. There are eighteen shellfish growing areas in the Hood Canal Action Area. As of 2019, the Hood Canal Action Area had 29,766 acres of approved growing areas, 1,515 acres with conditional approval, and about 3,144 acres of prohibited or restricted growing area. Washington State Department of Health (DOH) has identified several emergency closure zones,threatened areas, and areas of concern based on marine water quality data. There are close to 30,000 onsite sewage systems (OSS) in the project area, many in close proximity to waterbodies and approximately one third of the systems are over 30 years old. PIC programs have been essential to maintain and improve water quality and will continue to be vital for the health of Hood Canal and its communities. The project will primarily address fecal pollution and associated pathogens. As fecal pollution sources are corrected, less nutrients and organic materials, associated with human and animal waste, will enter Hood Canal.That will result in less oxygen demand to break down algae blooms resulting from excess nutrients and the organic materials in waste. Hood Canal Regional PIC Program implementation will identify and correct pathogen sources. The resulting water quality improvements will help achieve the Puget Sound Partnership's Vital Sign recovery target to increase harvestable shellfish acreage. Phase 1 of the HCRPIC program developed a coordinated PIC monitoring plan with the goal to upgrade shellfish harvest areas and prevent future downgrades in Hood Canal priority areas. In the Phase 2 and 3 implementation phases, priority shoreline areas were determined by HCRPIC members using current water quality monitoring information to identify the most important shoreline areas to survey. The prioritization of shoreline areas will be updated annually as HCCC Contract Agreement—Exhibit A Page 13 new data emerges. Phase 3 ended in August 2019, collectively resulting in 66 shoreline miles monitored, 380 site inspections completed, 55 OSS failures identified, with 28 OSS repairs completed and the rest in progress. The incomplete OSS repairs will continue to be tracked in Phase 4. Phase 4 builds off of previous implementation phases but with a reduced scope of work due to funding limitations. HCRPIC Program - Phase 4 components include: shoreline surveys in priority Hood Canal shoreline areas, pollution hotspot investigation and correction, updated GIS mapping of OSS in Hood Canal, outreach and education to Hood Canal OSS property owners and decision makers, OSS maintenance rebates, ambient stream water quality monitoring, and regional inter-jurisdictional coordination. The Phase 4 work plan will be developed in consultation with DOH and will include: • Remaining Phase 3 priority hotspots and work areas including Hoodsport, Union, Big Bend, Alderbrook, and Annas Bay, and • Other areas with urgent public health or emerging water quality concerns GOALS & MEASURABLE OBJECTIVES Description Units Targets (e.g., "shellfish beds reopened") „ ("number") (e.g. "acres") Upgrade 50 acres from prohibited to approved in Acres 50 Hoodsport area of Hood Canal 6 Reopen all closed parcels due to elevated bacteria Parcels 30 in drainages or due to failing onsite septic systems Number of hotspots identified in Mason County Hotspots Unknown (will be reported quarterly) Number of site inspections completed in Mason Site Inspections 50 County Number of OSS failures identified in Mason County OSS Failures 3 Number of OSS failures corrected in Mason County OSS Corrections 3 HCCC Contract Agreement—Exhibit A Page 14 Area of shoreline surveys conducted in priority Miles 5 areas Number of ambient freshwater samples collected Samples 100 JEFFERSON COUNTY'S HCRPIC PHASE 4 TASKS The following are the tasks, deliverables, and deadlines associated with this subaward. Task numbering aligns with the task numbers in HCCC's base grant with DOH. TASK 3. Hood Canal Regional Pollution Identification and Correction Program Phase 4 Implementation 3.1 HCRP1C PROGRAM COORDINATION This task includes: collaboration with program partners to establish shared protocols and work flows, and the Phase 4 Workplan, preparation of invoices and progress reports for project coordinators, coordination of County staff on work toward Phase 4 objectives, coordination with landowners within the project area, upkeep and quality assurance of program data, data reporting, and contributions to program deliverables, including quarterly and final reports, sustainable funding efforts, and outreach materials. Project Coordination: Coordinate implementation of HCRPIC in your jurisdiction following HCRPIC protocols described in the HCRPIC Guidance Document and the project QAPP. Monitor spending and progress toward deliverables. 28)Submit monthly invoices and progress reports (using HCRPIC Program templates) by the 15th of the following month. Communicate any concerns to HCRPIC Coordinator that progress is not on track. Invoices will be reimbursed upon satisfactory progress and reporting on the deliverables within each payment period. - Send invoices via e-mail to admin@hccc.wa.gov - Send progress reports via email to Haley Harguth (hharguth@hccc.wa.gov) HCRPIC Ph. 4 Workplan: HCRPIC partners will work collaboratively to develop the HCRPIC Phase 4 Workplan, which will establish priority areas for shoreline and ambient freshwater stream monitoring and sanitary surveys, targeting areas of known pollution hotspots, or facing shellfish growing area downgrades. The Phase 4 Workplan will be informed by data from the HCRPIC Program Phase 3 results and GIS analysis, current HCCC Contract Agreement—Exhibit A Page 15 water quality information gathered from county health jurisdictions and tribes, and monitoring data and recommendations from Washington State Department of Health technical staff. It will outline tasks to build upon supporting work conducted in Phase 3. The Phase 4 Workplan will outline any changes to HCRPIC Program procedures for data collection, PIC hotspot investigations, and reporting, including the enforcement process and timeline, and protocol for communication of public health risks. Field work activities cannot begin until the HCRPIC Phase 4 Workplan is completed. Data Collection & Reporting: Submit field work data to project coordinators every quarter using the HCRPIC Cumulative Data Report template. Data reported to the HCRPIC Program should include all PIC field work performed in Hood Canal funded by the HCRPIC Program grant, as well as other funding sources, in order to provide a comprehensive report of all Hood Canal PIC efforts across jurisdictions. Data is expected to be thoroughly reviewed by the submitter for quality assurance and quality control prior to it being submitted. Final Cumulative Data Reports will be submitted to project coordinators after field work is completed to prepare for analysis, mapping, and EPA WQX data entry. All data collected that is paid by this grant must be shared with state and federal agencies upon request. HCRPIC Guidance Group Meetings: HCRPIC partners will share information and ideas, make collaborative decisions, and help guide HCRPIC Program's direction.The Guidance Group provides oversight, guidance, shared learning, and structure for consistent procedures across the PIC program. Guidance Group meetings with project partners will be held quarterly or as needed to advance collaborative work in the PIC project area. At Guidance Group meetings, partners will: - Report on Ph 4 Workplan implementation, including current progress updates, success stories, lessons learned, requests for advice and assistance, next steps, upcoming events, etc. - Present hotspots for consideration of elimination following hotspot closure protocol described in HCRPIC Guidance Document. This information will be included in the HCRPIC Ph. 4 final report. - Provide updates on sustainable funding efforts. Strategic Planning/Sustainable Funding: Strategic planning efforts will be conducted to develop and implement a plan to enhance the HCRPIC Program's efforts to reduce bacterial contamination in the shellfish growing areas of Jefferson, Kitsap, and Mason Counties. HCRPIC partners will work with program coordinators to develop a strategic plan, which addresses the key elements in the Pollution Identification and Correction Program Draft Protocols Recommendations provided by the Departments of Health and Ecology. The Guidance Group will determine objectives and scope of activities, which HCCC Contract Agreement—Exhibit A Page 16 may include hiring an outreach consultant to support the development of a sustainable funding outreach campaign, outreach products, and presentations to decision-makers on water quality protection, program successes and sustainable funding. HCRPIC partners will provide updates of sustainable funding efforts at Guidance Group meetings. Training/Workshops:Assist project coordinators in preparing and leading HCRPIC Field Training Workshop. The HCRPIC members will participate in a field training and data reporting workshop addressing HCPRIC protocols and procedures. The workshop will be held in the first quarter after contract agreements are in place. LHJ Project coordinator and at least one field staff participating in HCRPIC Program field activities must attend the training. Project partners may participate in DOH-sponsored PIC workshops and other trainings/events (subject to grant coordinator approval), as funds allow. Maximum of two events per sub-recipient, or two people may attend a single event. 3.3 ONSITE SEPTIC SYSTEM MAINTENANCE REBATES Homeowner rebates for onsite septic system maintenance will be provided to priority parcels by local health jurisdictions. These rebates were very successful in Phases 2 and 3 to incentivize homeowners to properly operate and maintain their septic systems. In Phase 4, HCRPIC partners will offer rebate vouchers up to $250 per OSS,to reimburse costs for OSS inspections and pumping, and small repairs. Rebate notices will be distributed to targeted residences using a consistent format across jurisdictions.The criteria for rebate recipients will be determined by the Guidance Group and approved by DOH. In past phases, criteria were set to target homeowners who had not previously received a voucher, located in priority areas, or had missing or overdue maintenance records. Data on rebate recipients and services reimbursed will be tracked and analyzed to evaluate the effectiveness of the rebate program as a behavior change tool and inform future phases. DELIVERABLES Task Deliverable Description Due Date 3.1 Describe coordination activities in monthly Ongoing, monthly progress reports. HCCC Contract Agreement—Exhibit A Page 17 L Report on workplan implementation progress at At quarterly Guidance quarterly Guidance Group meetings. Group meetings 3.3 OSS Maintenance Rebates a) Provide input on HCPRIC Phase IV rebate a) March 31, 2020 process for DOH review and approval b) July 31, 2020 b) Develop OSS rebate outreach materials c) Ongoing, complete by using HCRPIC template Dec 31, 2021 c) Report number of rebates processed in monthly progress reports and in final reporting Project Budget HCRPIC Program Ph. 4 Budget-Jefferson County Task 3.1: Program Coordination Personnel Hours Wages & Benefits Total Michael Dawson 20 $48.70 $974.00 Susan Parke Munroe 20 $36.89 $737.80 Tim Weissman 20 $38.13 $762.60 Jacquelyn Stenman 20 $33.69 $673.80 Lara Gaasland-Tatro 20 $33.91 $678.20 Amanda Christofferson 20 $32.61 $652.20 Emma Erickson 20 $32.61 $652.20 Personnel Subtotal $5,130.80 Indirect Costs 44.84% $2,300.65 Task 3.1 Subtotal $7,431.45 Task 3.3: OSS Maintenance Rebates HCCC Contract Agreement—Exhibit A Page 18 Other Costs OSS O&M Rebates $ 5,200.00 Other Costs Subtotal $ 5,200.00 Indirect Costs 44.84% $ 2,331.68 Task 3.3 Subtotal $ 7,531.68 Subtotals Personnel Total $5,130.80 Other Costs Total $ 5,200.00 Travel Total Indirect Costs 44.84% $4,632.33 Grand Total $14,963.13 Compensation: The Consultant shall be compensated under this agreement in an amount not to exceed: $15,000. Submit monthly invoices to the Accountant by the 15th of the following month. Expenses are payable with prior authorization from HCCC project manager, and contingent upon satisfactory progress reporting toward completion of project deliverables. Consultant shall submit the final invoice, or any claims for payments not already made, no later than 30 days from the expiration or termination of the agreement. Progress Reporting: Consultant will submit progress reports each month by the 15th of the following month to accompany invoices. A progress report template will be provided. Submit progress reports to the project manager. Travel: If claiming mileage Consultant will submit a mileage Report for reimbursement with invoice. Mileage and travel costs will be reimbursed at current federal rates or allowances. HCCC Contract Agreement—Exhibit A Page 19 Contract Duration Date: The effective date is the date the contract is signed by the Executive Director and ends December 31, 2021. Consultant Checklist: Consultant will complete and provide requested information on Exhibit B. HCCC Contract Agreement—Exhibit A Page 20 Contract Representatives: Scott Brewer, Executive Director Hood Canal Coordinating Council 17791 Fjord Drive, NE Suite 118 Poulsbo, WA 98370-8430 360-394-0046 sbrewer@hccc.wa.gov HCCC Project Manager: Haley Harguth, Watershed Program Manager Hood Canal Coordinating Council 17791 Fjord Drive, NE Suite 118 Poulsbo, WA 98370-8430 hharguth@hccc.wa.gov 360-328.4625 Accountant Hood Canal Coordinating Council 17791 Fjord Drive, NE Suite 118 Poulsbo, WA 98370-8430 admin@hccc.wa.gov 360-900-9063 Consultant Representative(s): Greg Brotherton, Chair, Board of County Commissioners Veronica Shaw, Public Health Deputy Director Jefferson County Public Health 615 Sheridan St Port Townsend WA 98368 veronica@co.jefferson.wa.us 360-385-9400 x409 Project Manager: Michael Dawson, Water Quality Manager Jefferson County Public Health 615 Sheridan St Port Townsend WA 98368 mdawson@co.jefferson.wa.us 360-385-9444 x301 HCCC Contract Agreement—Exhibit A Page 21 EXHIBIT B PROFESSIONAL SERVICES CONTRACT CONSULTANT CHECKLIST Consultant is a Subrecipient or a Contractor (Consultant): According to GSA-CX-1.8: Subrecipient and Contractor Determination guidelines, HCCC has determined that you are a Contractor. UBI No. 161 001 169 Federal Tax ID No. 91-6001322 Provide Data Universal Numbering Systems (DUNS) number (if consultant's business has one): 184 826 790 Consultant Type: Local government FEDERAL/STATE PASS-THROUGH INFORMATION Refer also to information in Exhibit A. Project Name: Hood Canal Shellfish Strategic Initiative, Hood Canal Regional Pollution and Identification Correction Program Phase 4 Funding Sources: Environmental Protection Agency (passed through) Washington State Department of Health CFDA Program Title: Puget Sound Action Agenda: Technical Investigations and Implementation Assistance Program Funding Source Award Date: 07/25/18 Funding Source Number(Federal Award Identification No): PC-01J18001-4 Catalog of Federal Domestic Assistance No. (CFDA): 66.123 Note: This award is not for R&D (research and development). Complete Cyber Certification (if contract involves Collecting and Managing Data in federal system). N/A HCCC Contract Agreement—Exhibit B Page 22 Consultant is hereby provided with Exhibit A-1 WA DOH Agreement CBO24134 subrecipient Statement of Work Programmatic Conditions as applicable. In accordance with 40 CFR 33.106 and its Appendix A, the contractor shall not discriminate on the basis of race, color, national origin or sex in the performance of this contract. The contractor administration shall carry out application requirements of 40 CFR part 33 in the award of contract awarded under EPA financial assistance agreements. Failure by the contractor to carry out these requirements is a material breach of this contract which may result in the termination of this contract or other legally available remedies. If grant is over$100,000 complete/sign restrictions on Lobbying Certification 40 CFR Part 34(and disclosure if applicable): Sign and return Certification linked here Certifications DBE Program Reporting (indicate as appropriate): Owned and Managed as Disadvantaged Business: ❑ Women Owned Business Enterprise ❑ Minority Owner Business Enterprise ❑ Veteran Owned Business Enterprise ❑ Community Based Organization If certified by Washington State's Office of Minority and Women Owned Business Enterprise (OMWBE) www.omwbe.wa.gov or Department of Veterans Affairs (DVA), enter the certification number: County government. Provide proof of WA Dept. of Revenue Account in Good Standing: See attached. Provide proof of WA Labor& Industries Account in Good Standing(not debarred): 004,360-00. See attached. Insurance(as applicable): See attached--submit renewal when expired. — Commercial Auto Liability (if claiming mileage--use HCCC Mileage Report if included in Exhibit A tasks) — Commercial General Liability (naming HCCC as additional insured) — Professional Liability Insurance — Workers' Compensation and Employer Defense Insurance Notice: The Hood Canal Coordinating Council is an equal opportunity employer will not discriminate on the basis of race, creed, color, national origin, ancestry, sex, marital HCCC Contract Agreement—Exhibit B Page 23 status, gender, sexual orientation, age [40 and over], maternity, and childbirth, honorably discharged veteran or military status, disability, genetics, HIV and/or Hepatitis C status, use of a trained guide dog or service animal by a person with a disability, or other protected class [legally recognized] under federal, state or local law. Persons requiring reasonable accommodation in the application process or requiring any information in an alternative format may contact 360-394-0046. Inquiries about the HCCC's compliance may be directed to Scott Brewer, Executive Director. HCCC Contract Agreement—Exhibit B Page 24 Washington State Department of Revenue 41 Services s Business Lookup t JEFFERSON COUNTY AUDITOR License Information: New search Back to results Entity name: JEFFERSON COUNTY AUDITOR Business name: JEFFERSON COUNTY AUDITOR Entity type: Municipality UBI#: 161-001-169 Business ID: 001 Location ID: 0001 Location: Active Location address: 1820 JEFFERSON PORT TOWNSEND WA 98368 Mailing address: 623 SHERIDAN AVE PORT TOWNSEND WA 98368 Excise tax and reseller permit status: c9ck here Endorsements Endorsements held at this location License i Count Details Status Expiration date Flist issuancr Minor Work Permit Active Jul-31-2020 Jul-29-1991 Governing People Ma/rn:ws■povernioa peojse nor reyisrer d e m sercrean of state Governing people Title €JC COLLUM CLISE.PAM Registered Trade Names Registered trade names Status Fest issued JEFFERSON COUNTY FLEET SERVICES Active Jun-13-2018 JEFFERSON COUNTY PARKS AND RECREATION Active Jun-11-2018 View Additional Locations The Business Lookup information is updated nightly.Search date and time:11302020 12.14:58 PM HCCC Contract Agreement—Exhibit B Page 25 1/3W2D20 JEFFERSON COUNTY AUDITOR `J -01 ine ( ps;}'tri.wa.g�( Contractors JEFFERSON COUNTY AUDITOR Owner or tradesperson GLEN HUNTINGFORD PO BOX 563 Doing business as PORT TOWNSEND,V 9S3€$ JEFFERSON COUNTY AUDITOR WA LBI No. Governing persons 161 001 169 GLEN J NUNTNGFORD RICI.IARD WOJT; ROBERT H LiNTON; Certifications&Endorsements NAME BE Certifications No active certifications exist for this business. Apprentice Training Agent No active Washington registered apprentices exist for this business.Washington allows tie use of apprentices registered with Oregon or Montana.Contact the Oregon Bureau of Labor&Industries or Montana Departn-ent of Labor 3!ndustry to verify if this business has apprentices. Workers' Comp Do you know it the business has employees?It so,verify the business is up-to-date on workers'comp premiums. L&I Acocunt IB Account is current_ 004,360-00 Doing business as JEFFERSON COUNTY AUDITOR Estimated workers reported Quarter 4 of Year 2019"Greater than 100 Workers" L&I account contact T9!KARLYN VU OUOC(360)902-5141-Emai:VUCK235ipiniwalaw wnitp HCCC Contract Agreement—Exhibit B Page 26 nFtt ATtO U 'I+I*itt' +. EFi1i t lEt TO**. T, THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION Coif Y AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER, THIS CERTIFICATE DOES NOT AMEND,EXTEND OR ALTER THE JOINT SELF-INK RANCE LIABILITY COVERAGE AFFORDED BY THE WASHINGTON COUNTIES ES RISK POOL MEMBER COUNTY: LIMAS!'"Coverage Afforded by that Jeffers*te County,Westursgten. Wait:to at Counties Rhk Pool • Attu.Philip Morley,County Adtn% rhtatw: 2558 R W Johnson Re SW,Suite Job PO Box 1220 Tometcr,WA;$$12-103 PortToum-3ettd,WA 9830 Jeffetwo County(the'County')is a member of the Washingion Counties Rlak Pool(the'Poen, tudhc'rl2.66.by RCW+ab.62031, and the County Is covered by the P0o1'3 Joint Seif Inatirtnee I.2ebillty Programs. The Pool's Joint Self-Insurance Liability Program tints ueate4 by intabea1 o00Pettuive agreement wrong-se the Peel's member eount.!os to share:isle by"last*,self-Insuring"eertaht thud- party liabilities. The Pool Is 3,01 an iasttan c c riparty. Claim that are covemi under a Memorandum of Liability Coverage 'MCI Sam the Poet and were submitted under Chapter 4.46 RCW('°4#ciinr7J against petitictti stcbdi+isiars,municipal and q ci- meminpaicoy raiicru")against the County,its employees,officers.volunteers and agents and/oractions in connection with or incidental to the p'tforrras a of an agre n/enn:roust which the County oodles its oftie e's,er..ployeel or volunteer*are found to be liable for will be paid by the Pool ancVor the Coan?y. • MLC,NUMBER: 201S202IJRL'3IC?(N)L-JFC0 MLC EFFECTIVE DATE: Octsbcr I,2019 M<L.0 EXPIRATION DATE; oetnher t,2020 LIMITS OP LIAIILI'TY EACH OCCURRENCE. 13I AND P1I C'O4IEP'ED; 1:10,050,0V3 TYPES OF LIABILITY COVERAGE AFFORDED: General IteetttdMJ: Bodily htury Newel Injat? Property C'�:na ti rora and Cratisr?ns Fntfe a:,l - Advertising ao uy Antsatolole i,abtlitx �Er� ilrrtti> Iatt k 'ct€Iiti u ...,...... .. .• SIIOULD TTIE ABOVE DESCRIBED IvILC BE CANCELLED BEFORE TILE EXPIRATION DATE THEREOF,TIME ISSUER Fe o,al apgtaaeE to wiser tltasion ideal/Ration WILL ENDEAVOR TO PROVIDE THIRTY(30)DAYS WRITTEN eat connitic'in titc hand Oral area NOTICE TO T1ltt CER'IlFICATE HOLDER.BUT FAILURE 70 MAIL SUCH NOTICE SHALL IMPOSE NO OBLIGATION NOR LIABILITY OF ANY RIND UPON THE ISSUER OR ITS AGENTS OR REPRESENTATIVES. tSeaxttu*Ole lfFCPtrttE3lfE3 10/tc20S9£ 3XAfT . 6 TR tt>r7tC+1 FIItSI Yli ,.4i29.__. !Heotl Canal CaorJMigon Owed! A- 6-49 Oakes 5peda0at HCCC Contract Agreement—Exhibit B Page 27 L.. leltereen County Water Quaky 2313-!Mired,eil-Ja+4.r.43. Me Period:Semler Deemed 210.3. /anplirieci Wetted pA11SW?Aneeltuesepsrr" Intiree dile ,VeryA,re.,- ShArt,Miileei erat retaini.-:set ve P.1.333+-til 1.431,74.'El nRi..y.'ern•fatz. 7We!ill 73ili 257,20112 !,143,574.3). Li2Z:= OffeelOmeing,334"et 7=1 17343 - 40• 134/112.1 'Mat 11.54*EC lase tam :173.43:i Pt ti,merg: Mice Faipment eta - I:0MM/ iteal Led Ineaect - -,eill 2 0E130 a-eferir,. Tail!121 Iota 152,77477 Len trairect i2,51210) rrt—muri.ece,- FedgeiCePer Pe3ne 7c,J i I kceao C-Cr,,,,..*Viarz` 7=1123 "TM! 2,213 a Less Maine :,3„,17ec,1 7,,e4s.t. Trave3 73ili 42021 - 1W211 In Tolni 1,214 11 Less hilkect :42310) °aerating?ilrepfiser•R.,,,,FAmtai 7=d - 03raild aerdllesReorrt Wilt 734e1 11530 Le.:trtai^ect inzwarce: Gem*Lisriity -734* 12371.00 1'12.r508 1.33e.s1 Li837ity 10881 11,271.03 Less areatct :11,27100 Ltell _ Eft-trie lee -,3e0 - tilitiev1eniil Elect&Um "Total 34.11. Lee Pretaect PiPlii7 2 Nii;rterance Semi-ere lleinta8*.311e "ail - Pewir IL Meirterer.Repair ant Weinteneree Tail! 534.23 PNIna*neele: TainingiOlter Operating "Vet? 714.11 Veseliereout: lilal 123 ?VW 2,3ES.311 Lew iristkft-t trtterewtt Sere Stilir.Fe ildep ',oda - fterfure Pre Sac:Taill 221 'Toil! 8,43030 Le=traiitct cagast=viz: Vattirel'^f 2 Eq./FM:Int 'rode - admits.11 Prat S.:il:73ta1 123 %ea - 1212 inei'xl - treefewte!",e4.2v= F3a.V312ri3 Fee ,ceal 12712237 etertere Fret 1.-il:70121123 10881 121,11510 Lew trairft-t !LP,12.2.37:! Irrill308 Carrrn Cal-own 31133m,W'enes,";wg 7bdit 121221 Mterttre C.c,ren: 72838 123 7bill 3,551E2 Pi:11m de.IT= Lew tmfrect :13123E) CPC 44414 per Mere SIa 7=1 330:40 GS: 'roil!123 %eel 11,731.20 :3.151 30: fl if mkt ere' atilerg Itere 7'Mai 371132 4 e'xing.r.e. 7338 123 Toill 11.271.71 10.74 x,-x,ft Less 1081331 :3,71.113. rel-ier, 3e3e111,Vilma V,*tit "%tad 'Total 122 10838 2..1234€ cect 2.224.52 Lem neli,m-t 312.13.12:. Vilna ty All 'till 2441E1 'oef,:t.,*-• Total 123 73ili 114113 Lc=Indirect :2,3s.l.R..) A=ctrting1iner -till 117 11 ' '7.- 'Mel 123 %ill 211130 Le=Ire/keel :937 V...) r=211= aptcpc,war*sc,11311= 71,mi 5.412E4 .',1•17,..e.--..- 738e1 121 13431 23,412.11 0=113 Comptee.• 2,432.15 Ler.trairett :5,4E541) erw=mr- mned 3143 „"Wilt 443112 la.-erw Mge Triad 123 "rail 4.411.112 cod per 3.3e 5E10 Led le*.ect Srere Tete:tw ire;lert r,-t, 10181 22122111 Toil% 64411111 PMETtt tedire...1 4134311 1 repot Intilea e=tZ we Si ea=sedee Wire 1 Dept 0:fect rh,12 art ali cc=ra-fund 121 rift=tte 1883:7*31 c= Martin atiliadraere 1111 it;rearW bt el prejead in de 1.21 F. =tate C.,*a...ernaL 11ge1312 HCCC Contract Agreement—Exhibit B Page 28 Methodology-Jefferson County Water Quality Incirect Rate Methodology Base Period:January-December 2018 Simplified Method Final rate 44.84; 1.Dept.Admin Sheet A. Dept.Total Worksheet takes the cost of all admin programs and spreads it across all other programs It dces this by taking the total cost for all admit programs and dividing it by the total cost of all other programs This percent rate is called the 128 Indirect Rate F. The 128 Indirect Rate is the rate at which admin costs will be distributed to each Program Admin Programs The 128 Final Rate is Total Cost 5289,226.21 44.84% All Other Programs Total Cost 5644,996.99 Admin Programs Total Cost 5289,226.21 44.34% Program WO Direct Svc Programs NAT370 NAT371 NAT372 NAT373 NAT374 NAT375 NAT522 NAT523 NAT600 NAT615 NAT616 NAM° NAT633 NAT635 NAT636 NAT637 NAT640 NAT645 NAT660 NAT920 NAT930 HCCC Contract Agreement—Exhibit B Page 29