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HomeMy WebLinkAbout042 99 . , ,..ClL; f."vU. ~. J.J- -11 . p~ L. 'L STATE OF WASHINGTON County of Jefferson IN THE MATTER OF ACCEPTING OR REJECTING BIDS FOR SUPPLY OF ASPHALT CONCRETE FOR 1999 MAINTENANCE ON VARIOUS COUNTY ROADS } } } } } RESOLUTION NO. 42-99 WHEREAS, Jefferson County Board of Commissioners on April 5, 1999, called for bids for the above mentioned supplies; and WHEREAS, due notice of the call for bids was given as required by law; and WHEREAS, only one potential bidder requested and obtained a bid packet; and WHEREAS, one bid proposal sheet containing four separate bid items was received and opened during public session for the week of April 26, 1999, as shown in the attached bid tabulation; and WHEREAS, the bidder indicated that the point of delivery for the Eastern Jefferson County Asphalt Concrete would be the Lakeside Industries Cape George Plant; and WHEREAS, according to Jefferson County's Critical Areas Code, the Cape George Plant is located within a Critical Aquifer Recharge Area where asphalt manufacturing operations may be prohibited; and WHEREAS, Jefferson County's Mineral Lands Ordinance allows secondary mineral processing activities such as asphalt batch plants only after obtaining a conditional use pennit which would typically address adherence to environmental safeguards and standards of operation; and WHEREAS, Lakeside's Cape George Plant does not hold a conditional use pennit; and WHEREAS, special provisions associated with the call for bids reserved to the County the right, among other things, to accept, modify, or reject submitted bids; and WHEREAS, said Special Provisions also expressly reserved to the County the right to reject bids based upon considerations of contractor compliance with all Federal, State, or local laws, ordinances, rules, regulations, pennits and licenses; and Resolution No. 1 ~ ,- 91 Page 1 VOL ')5 Ar' '-' ¡:,~~:, Lf~2 WHEREAS, substantial doubt exists at this time as to whether Lakeside's Cape George Plant is operating in full compliance with all said local laws and regulations; and WHEREAS, it is in the best interest of the people of Jefferson County to accept the most responsive of the acceptable bids while awaiting the results of further investigation into regulatory compliance issues at the Cape George Plant, NOW THEREFORE, IT IS HEREBY RESOLVED that the bids submitted by Lakeside Industries, Inc., for: . Asphalt Concrete Class B - Western Jefferson County, for a Unit Bid price amount of $31.00 per ton; and . MC 250 Cold Mix - Eastern Jefferson County, for a Unit bid price amount of $30.00 per ton; and . MC 250 Cold Mix - Western Jefferson County, for a Unit Bid price amount of $30.00 per ton are hereby accepted. IT IS FURTHER RESOLVED THAT the bid submitted by Lakeside Industries, Inc. for Asphalt Concrete Class B - Eastern Jefferson County, point of delivery Cape George Plant, for a Unit Bid price amount of $26.00 per ton, is hereby rejected. IT IS ALSO FURTHER RESOLVED, that the call for bids, bid specifications and contract documents in their entirety as included in the bid package, and bid proposals are incorporated by reference as part of this resolution. 9!:::: APPROVED AND ADOPTED this -1L2- day of May 1999. JEFFERSON COUNTY BOARD OF COMMISSIONERS SEAL: //?~~s::~'~~~~'~ '."" "i(œt~.~~',~r \ " "" Ii: I . ., \i , ,)-ti¿:~; ~ :: ~ Vel -I- ~rC Dan Harpole, Chai ,/~ 7" Resolution No. If}, - 11 Page 2 VOL 25 r~C~ 4~3 "'" ", " ~, JEFFERSON COUNTY DEPARTMENT OF PUBLIC WORKS PROPOSAL FOR BIDDING PURPOSES SUPPL Y OF ASPHALT CONCRETE FOR 1999 MAINTENANCE PROJECTS ON VARIOUS COUNTY ROADWAYS ' All forms included in the separately attached proposal package must be completed and submitted. Failure to do so may result in rejection of the bid. The forms marked "INFORMATIONAL COpy ONLY" are example documents only and cannot be used to submit a bid for this project. Sealed bids will be received in the Jefferson COWlty Commissioners office located on the basement floor of the Jefferson County Courthouse, 1820 Jefferson Street, Port Townsend, Washington, 98368, .- until 10:00 a.m., on the date scheduled for opening bids. 1999 Maintenance Asphalt Concrete , VDr- 1 25 ',r-¡!jÇ)4 r,.,\:~ 1ft.:.. c', " ", PROPOSAL TO THE BOARD OF JEFFERSON COUNTY COM1vfISSIONERS JEFFERSON COUNTY COURTHOUSE 1820 JEFFERSON STREET PORT TOWNSEND, W A 98368 THIS CERTIFIES THAT THE UNDERSIGNED HAS EXAMINED THE SPECIFICATIONS AND CONTRACT DOCUMENTS AND THAT THE PROVISIONS GOVERNING THE WORK EIvIBRACED IN THIS PURCHASE AND SALE AGREEMENT, AND THE METHOD BY WHICH PAYMENT WILL BE MADE FOR SAID WORK IS UNDERSTOOD, THE UNDERSIGNED HEREBY PROPOSES TO UNDERTAKE AND COMPLETE THE WORK EIvIBRACED IN THIS PURCHASE AND SALE AGREEMENT, OR AS MUCH THEREOF AS CAN BE COMPLETED WITH THE MONEY AVAILABLE IN ACCORDANCE WITH THE SAID PROVISIONS; AND THE FOLLOWING SCHEDULE OF RATES AND PRICES: " " (NOTE: UNIT PRICES FOR ALL ITEMS, ALL EXTENSIONS, AND TOTAL AMOUNT OF PROPOSAL SHALL BE SHOWN. ALL ENTRIES MUST BE TYPED OR ENTERED IN INK.) APPRX. UNIT PRODUCT UNIT TOTAL POINT OF QUANT. PRICE* AMOUNT DELIVERY DOLLARS * 6,000 TON ASPHALT CONCRETE At ijÚ .bC .. , 5'(" O~ oè) ~Ú~ CLASS B PER TON P I ().A\, +- EASTERN JEFFERSON COUNTY 1,500 TON ASPHALT CONCRETE At $'.31.00 If 1f",5í1> 0 0 -pe-J- A~ CLASS B PER TON PL~ WESTERN JEFFERSON COUNTY 250 TON MC250 COLD MIX At tf 30.00 at 4 7 StJo.oO poJ- A~ I EASTERN JEFFERSON PER TON p~+- COUNTY 100 TON MC250 COLD MIX At j;f 3O.tt) atil3. 000. aC) po#- f\~ .f WESTERN JEFFERSON PER TON Pl~+ COUNTY CONTRACT TOTAL $ 2/3. COC' 00 . SHOW PRICE PER UNIT IN FIGURES ONLY. FIGURES WRIITEN TO 1HE RIGHT OF TIIE DOT (DECIMAL) IN TIlE PRICE PER UNIT COLUMN SHALL BE INTERPRETED AS CENTS. APPLICABLE WASmNGTON STATE SALES TAX IS TO BE INCLUDED IN BID ITEM PRICE. 2 1999 Maintenance Asphalt Concrete ~VOL 25 r~[,~ 425 '. . , .. , . -- c. NON-COLLUSION DECLARATION I, by signing the proposal, hereby declare, under penalty of perjury under the laws of the United States that the following statements are true and correct: 1. That the undersigned person( s), finn, association or corporation has (have) not, either directly or indirectly, entered into any agreement, participated in any collusion, or otherwise taken any action in restraint of :fiee competitive bidding in connection with the project for which this proposal is submitted. 2. That by signing the signature page of this proposal, I am deemed to have signed and have agreed to the provisions of this declaration. - NOTICE TO ALL BIDDERS To report bid rigging activities call: 1-800-424-9071 The U.S. DepartIilent of Transportation (USDOT) operates the above toll-fiee "hotline" Monday through Friday, 8:00 a.m. to 5:00 p.m., Eastern Time. Anyone with knowledge of possible bid rigging, bidder collusion, or other fiaudulent activities should use the "hotline" to report such activities. The "hotline" is part of USDOT's continuing effort to identify and investigate highway construction contract :fiaud and abuse and is operated under the direction of the USDOT Inspector General. All Ínfonnation will be treated confidentially and caller anonymity will be respected. 1999 Maintenance Asphalt Concrete VOL 3 25 rAG~ 4~6 ,-> '. PROPOSAL - CONTINUED The bidder is hereby advised that by signature of this proposal he/she is deemed to have acknowledged all requirements and signed all certificates contained herein. A proposal guaranty in an amount of five percent (5%) of the total bid, based upon the approximated estimate of quantities at the above prices and in the fonn as indicated below, is attached hereto: CASH 0 IN THE AMOUNT OF CASHIER'S CHECK 0 DOLLARS CERTIFIED CHECK ) PAYABLE TO THE COUNTY , TREASURER , ~ IN THE AMOUNT OF 5% OF THE BID 0 ($ PROPOSAL BOND *Receipt is hereby acknowledged ofaddendum(s) no(s) --' --'- SIGNATURE OF AUTHORIZED OFFICIAL(S) ~ _S>~ ~~ ,. FIRM NAME ~\e -P.5 I D ~ T 'N ~ (ADDRESS) Po a . ~ f Z K ~O-J- ~ \ÙQ, - Wf, Z. STATE OF WASHINGTON UNIFIED BUSINESS ill NUMBER -P &00 - CAe) - C:JO1 Beginning and Ending Dates Material will be available in 1999. rl\ Note: (I) This proposal is not transferable and any alteration of the finn's name entered hereon without prior pennission from the County Commissioners will be cause for considering the proposal irregular and subsequent rejections of ~~ ' (2) Please refer to Section I~O2.6 of the Standard Specifications, re: "Preparation of Proposal", or "Article 4" of the Instructions to Bidders of building construction jobs. (3) Should it be necessary to modify this proposal either in writing or by electronic means, please make reference to the following proposal number in your communication ' ' 1999 Maintenance Asphalt Concrete VOL 4 25 rAC~ 427 '- , ." .-., ',,-->'" ,. PROPOSAL BOND KNOWN ALL rvŒN BY TIIESE PRESENTS. That we, LAKESIDE INDUSTRIES of PO Box 728, Port Angeles, WA 98352 as principal, and the RELIANCE INSURANCE COMPANY a corporation duly organized under the laws of the state of Pennsylvania -' and authorized to do business in the State of Washington, as surety, are held and finnly bound untQ the County of Jefferson in the full and penal sum of five (5) percent of the total amount of the bid proposal of said principal for the work hereinafter described. for the payment of which, well and truly to be made, we bind our heirs, executors, administrators and assigns, and successors and assigns, finnly by these presents. The condition of this bond is such, that whereas the principal herein is herewith submitting his or its sealed proposal for the followin,g purchase and sale agreement. to wit: - SUPPLY or ASPHALT CONCRETE FOR 1999 MAINTENANCE PROJECT ON VARIOUS COUNTY ROADWAYS said bid and proposal, by reference thereto. being made a part hereof. NOW. THEREFORE. If the said proposal bid by said principal be accepted, and the contract be awarded to said principal, and if said principal shall duly make and enter into and execute said agreement and shall funùsh bond as required by the Departrn.ent of Public Works within a period of twenty (20) days fÌ'om and after said award, exclusive of the day of such award, then this obligation shall be null and void. otherwise it shall remain and be in full force and effect. m TESTIMONY WHEREOF, The principcl and surety have caused these presents to be signed and sealed this 12th day of April. 1999. LAKESIDE INDUSTRIES BY'G..~ ~Ljð~ nclpø.l) . RELIANCE INSURANCE COMPANY (Surety) By: ~ ¿::1 ~¿~ ( . rncy-in-fact) Mary A. Dobbs VOL ij -- .i 9;8 I' "H"11 r ._~ f,.,,: 'T(, 1999 MamWlance Asphah Concrete 6 . , . . I. RELIANCE SURETY COMPANY , , , " " UNITE:DPACrFÏC:INSURANCE COMPANY "," RELIANCE INSURANCE COMPANY -RE:LIANCE NATIONAL INDEMNITY col\iÍPxNY '" , 'c"",", ',,' '-",,' :', ' "," ","::i',:" ',::':,:',"","",' ,. "'::",:, "', ':,:': , , , , , .., .., - " , - ,.. , , ADMINISTRATIVE OFRCE, PH'l.Þ.DELPH A,'f'EN!'ISYLY~NIJ~< \i "I' """,' POWER OF ATTORNEY , -, - KNOW ALL MEN BY THESE PRESENTS, that RELIANCE SURETY COMPANY ¡sa corporation duly organized 'unde,. the I~IWS ofthe$tate'ò"fDé¡~~> ' aware, and that RELIANCE INSURANCE COMPANY and UNITED PACIFIC INSURANCE CO~PANY, are corporations duly organíÚi:dundeø: tlteJav"s::" of the Commonwealth of Pennsylvania and that RELIANCE NATIONAL INDEMNITY COMPANY is a corporation duly organized-:,lIhder::thel~lIiis _of_,' , the State of Wisconsin Iherein collectively called 'the Companies") and that "the Companies by virtue, of signature'and seals:,~do"he,reby)1:1aka~-,:_-,>, constitute and appoint Steven W. Palmer, Mary A. Dobbs, Geraldine C. Stewart, David J. 'Forsyth, Holly E. Ulfers,-of Seattle; ",WaShlngtöri:thei(';"::-c ,- true and lawful Attorneyls)-in-Fact, to make, execute, seal and deliver for and on their behalf, and as their act and deed any andlitl bonds"an'¡-' undertekings of suretyship and to bind the Companies thereby as fully and to the same extent as if such bonds and undertakings and other writings obligatory in the nature thereof were signed by an Executive Officer'-of the "Companies and,'seale,d and attested by one"",other of such officers,and,herei:>Y ratifies and confirms all that their said Attorney(sHn:f¡¡ctJn~y d~,i~ purs~~nFe.:~e..,~õf:_-'., -' ,.""" ' ,,'" ",," "",,' "':,::,':"::."'" '" ,. ,,' " This 'Power of Attorney is granted under and by the authority'of Article VII of the Bi¡~laW!;c'of REliANCE SURETYCOI"!1RANY, RELIANCE ,INSURANCE COMPANY, UNITED PACIFIC INSURANCE COMPANY, and--RElIANCE _NATIONAL INQEMNITY CO MP,ð;NY "which provisions 'are"now:in full force and effect, reading as follows: ",- ' <,"- '." , ,.. .. ""', ..', \:::,'" , ARTICLEVII,- EXECUTION OF BONDS ANO UNDERTAKINGS - -', .., .. , ' , , " .. , , , , , ' " '..,',' '..",,' .. "", '- , " ' ,"",," , ' ,",' ~ ': ~.., """ -.. """ ',. ' 1,. Th~:Bo.rd Df Director., thB.PrDsldeßt. the Chairman of the, Bo",d, any S""ÎD' Vice Prosidont",-"",y ViÇ~',Prosld~nt' f'r'Ass/stant Vico,PnisI,dont Or, Dth.. Dfflcer d~i!l"-ated "",thii,a:~f#< DlrectDrs shall hav.' power and authority to, (a} aPPoint Attãmeyrsl-In-..Foct.nd to aurho<l..'rhem ro e><ecure on behalf, of the Company, bands and undertaldnii!oirecoilni.a.,ç,;¡¡,"contri..iis:""lf)demnitV"': a~d o:he< w'itr"!!s:..~bt¡9~tD....,I",th~ "a\llre¡+'¡"'e~, ""<:I ¡bl'" ~,~"V'3"';:~<';'.A.-t~",~I'I~",,"F'>C1 at"a"I:::ii"", attd,~~"~,p,""",,, .n$auth=ritv~:D th;,~'~'~: ", ':"':,:,,:c":-, :Ö:?" :..::"- C'-, c~ , , " '.. ,,' .. , 2. AttDrney(sl-in.Fact shall have power and a..tho<ity. subject tõ the t~rrns and limitations of the P"""",'",'Àuorney Issued to them. to execute deUv~r on behali .;, the cornpaii;;;~iionœ and undertakings. recognizances, contracts of Indemnity and other VVf1tlngs obligatory In the nature theteof.. The corpo<ete seal Is not necessaoy for the validity of ony bonds iII1d undertakings, rBC<lgnlzanc...,co~tractSof¡nd,emnityondoth",writ¡ngsobligatorylnthenatuteI;hOreot. ,-', ":,: "~~>,, ""C--- ~:::,---"", "" ,', " ..3. A~Drnoy(sHn-Fact shell have power and authoritY tD execute affidavits reqllÍred t~ bé .~~~hed:';;-;,J:.'¡;¡:~;ac~c";;; ';"'tr~of i~~~tvor other condltf~~J'or'~i:gafury undertakl~gs and they shall also have power and authority to canlfy the IInenclai stateme<lr of the Co;¡:'Pa~1t;imd t,,;Cöp¡es .;f~iiïii eV,4;~,",õn¡'e.d¡¡,;Pany '" any:.rtICIG 0' s_on ttie,eof;,':..":,:""" .. ....",""".,,"" ,:-,:= --,-'-::,'~:_"-'::"".:,.::,',':,:::h:", This Power of Attorney Is signed and sealed by facsimile und.. and by authoritY Df the following re!lOlÜtion adopted ¡;Y"th;!E><ecuillie 'and Finance Committees 'iii, the Boards of' alrBCtors of"fiëtlanCe " 'nsurance Company. Unired Pacific Insurance C"",pany and Reliance National Indemnity Company by Unanlmoua C""SBOt ,dated as of FBbruaoy 28, 1994 and by the E><ecutllle and, Rnancl,aI ; -- ê i fi ~ ~ l i ~ ~ ~ ~ i ~ 4 ~ ~ : ~ ~ ~ ~ .1" '.., ,- , ", .. "_'0 , ' ',' , .-,' "c", ,,-'-:- ~ ,'~. ","~ ,- - and their corporate seals to be hereto affixed, this' ;,uÞÏ; 9, " , --". ",',',.. ,",";,,',' """", ,'.. , ,o',<,~REL~CE ~':êb~k ,C~~"7 ~7:',,-REl1ANCEINSURANCECOMPANY -' ":<:UNITiID PACIElC INSURANC~,t'O~~ ,,'RELIANCE NA TION.AL INDEMNITY 'COMPANY IN WITNESS WHEREOF, the Companies have caused these presents to be sigr¡ed, 19~.,,~,""" , , ",: ': STATE OF Washington COUNTY OF ,King' } } ss. , - ' On this, July 19, 1996, before me, Janet Blankley, personally appeared Mark W. Alsup, who acknowledged himself to be the Vice President of the Reliance Surety Company, and the Vice President of Reliance Insurance CÖmpanYi'L/nited Pacific..lnsurance Company, ami Reliance ~tí9nal indel,T1nity" Company arod that as, such, bc!ng' authorized,t,-"do,so, e>'.ecutedthe,:foregói:ni:Fi,nS!J"umen~ for-the-, purpose therein contained: by :;¡igning the name:'ofthe:corporatíon by himself as its dulyauthorizad officer., . ,,'..':-': -":y;,,:,,':--::,'-'<:-~",:: ' ,'" :;',,!'::-,::" , , , In witness whereof. ,I hereunto set my hand and official seal. .. , , ,- ,-- ..'-c'- ,,-~ .. , :,':,-',c, " ~: :,-,-,"'::.1',,:' '::,\';" , " """"19::',99 . ..",: :¡,Yj"".' Assistant Secretary "" , ," ' " ,,: ,. " "':""\5 ":~"':<'#" 8"'9"; ,,',~'-':/c,--,:\,?,:"'..:'.'::"-"~ <:;:7_-',,""" , , ,- -, - ,.. - -- "'.,!~C.. ¡-.~6E->',,"",:-,,' #-W)~~,~-~,,-,:'::;¿'~";">'< I'"~ " .., ,~~',~~'-":" ,--"~' '-,,-,' ' ,- - -"--,, "c,"' -.,--",- .. .. - , --.. "- - , -- , - ,.., ,- THE BACK OF THIS DOCUMENT CONTAINS AN ARTIFICIAL WATERMARK - HOLD AT AN ANGLE TO VIEW"" , '--, r i I 1999 ASPHALT REQUIREMENTS COUNTY PROJECT I Counly Road: VARIOUS M.P. to M.P. LF. AP?ROX. QUANTITY 6,000 1,500 250 100 \; mITes UNIT TON TON TON TON I Prepared by 1 I r i I i BID TABULATION SHEETI i i SU PPL Y OF ASPHALT CONCRETE FOR 1999 MAl NTENANCE PROJECTS ON VARIOUS COU NTY ROADWAYS ENGINEER'S ESTIMATE CONTRACTOR 1 I I LAKESIDE INDUSTRIES ADDRESS I I PO BOX 728 ¡ CITY, STATE I I PORT ANGELES, WA 98362 I 810 OPENING DATE: APRIL 26, 1999 8 I D OPEN ING TIME: 11 :05 AM OR AFTER ITEM DESCRIPTION ASPHALT CONCRETE CLASS 8 . EASTERN JEFFERSON COUNTY ASPHALT CONCRETE CLASS B - WESTERN JEFFERSON COUNTY MC-250 COLD MIX. EASTERN JEFFERSON COUNTY MC-250 COLD MIX. WESTERN JEFFERSON COUNTY ~ TOTAL /) Date: $I /~/9~ i ,/ I A ~.:¿;;,. ~ I I Public Works Director I County E 7 0", ~ UNIT BID $32.00 $36.25 $36.25 TOTAL 810 UNIT 810 $32.00 $192,000.00 $26.00 $48,000.00 $31.00 S9,062.50 $30.00 S3.525.00 S30,00 S252,587,50 I IBond: I I Retainage: I I license: ¡Addendum's: i I Sign Proposal: I ¡ I TOTAL BID UNIT BID $156,000.00 $0,00 $46,500.00 $0.00 $7,500.00 $0.00 $3.000.00 SO.OO S213,OOO,00 YES NlA I ¡Bond: I I Retainage: I I license: IAddendum's: I !Sign Proposal: I YES NlA YES TIME: 112:58 PM ¡ . TOTAL BID UNIT BIO SO.OO SO.OO SO.OO $0.00 SO.OO SO.OO $0.00 SO,OO $0.00 ----' I fBond: I Retainage: I License: 'Addendum's: ì ¡Sign Proposal: I i I TOTAL 810 IDATE: I I I By Al.P. UNiT BID DIFFERENCE SO,OO -18.75% SO.OO $0.00 -11.24% SO, OO -11.24% SO,OO -15,71% -3.13% c:-: C"':J ~ lr:) C\J i ", <C.:' oe¡: c,"- -.J = :> April 26. 1999 TOTAL BID DIFFERENCE $36,000.00 1,500,00 1,562.50 625.00 39,68'