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STATE OF WASHINGTON
County of Jefferson
In the Matter of Adopting
a Revised Organization Chart
for Board Directed Departments
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RESOLUTION NO. 82-99
WHEREAS, the Board of Jefferson County Commissioners have indicated their intent
to improve the efficiency and effectiveness of executive functions in Board directed
departments, provide more time for legislative and policy determinations by delegating
significant executive functions and day to day management responsibilities to a County
Administrator; and,
WHEREAS, it is desirable to have a chief administrative officer for the County to:
. Translate Board Policy into work plans;
. To act as the chief executive for departments reporting to the Board;
. Coordinate administrative functions that cross departmental lines;
. Assist the Board in developing policy;
. Develop the annual budget consistent with Board priorities;
. Oversee the development and operation of the County's Strategic Plan;
. Develop yearly goals and objectives for Departments that report to the Board;
. Perform the full range of managerial oversight functions, i.e., act as final appointing authority
with authority over organizational structure, budget, staffing levels and configuration,
financial management, planning, policy development, and performance management; and,
WHEREAS, The Board of Commissioners has reviewed the current organization and
reporting structure of Board directed departments and determined that the organization and
reporting structure be defined as outlined in Schedule A Organizational Chart and Schedule B
County Administrator Job Description.
NOW, THEREFORE, BE IT RESOLVED, by the Board of Commissioners of
Jefferson County, that:
1) The organization structure of the Board Directed Departments be outlined in Schedule A.
2) That the positions of Director of Public Services and Deputy Director of Public Services are
thereby abolished.
3) That Gary Rowe, the Director of Public Services, be reassigned to the vacant position of
Director of Public Works at his present salary.
4) That David Goldsmith, the Deputy Director of Public Services be reassigned to the new
position of Deputy Administrator at his present salary.
5) That the Department of Information Services as created by Resolution 112-96 be reassigned
to the Public Works Department.
6) That this organizational structure and the changes attendant to it will be effective January 1,
2000. -
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Resolution adopting a revised organization chart for Board directed Departments
Page 2
BE IT FURTHER RESOL VED, that these changes do not preclude either the Public
Services Director or Deputy Director from applying for and being appointed to the position of
County Administrator.
BE IT FURTHER RESOLVED, that the Board of Commissioners recognize the need
and will work with the Budget Director and Public Works Department to resolve the workload
and management needs for IDMS, and the Information Services and Public Works Departments.
BE IT FINALLY RESOL VED, that this resolution repeals and replaces
Resolution 86-97.
AP PRO VED and signed this DZ7 ~y of -SeptM<c~ 1999.
ATTEST: -
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Lorna Delaney, CMC
Clerk of the Board .
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Schedule B
JEFFERSON COUNTY JOB DESCRIPTION
Position: COUNTY ADMINISTRATOR
Department: Commissioners
Annual Hours Worked: 2080
Exempt Salary Grade:
1.0
2.0
2.1
3.0
FLSA: Exempt - Executive
UNION: Exempt
Adopted: 9/27/99
Approved:
MAJOR FUNCTION AND PURPOSE
1.1
This position, under broad policy direction from the Board of County Commissioners,
serves as the chief administrative officer of the County. Serves as the chief executive for
departments reporting to the Board and coordinates administrative functions that cross
departmental lines. Assists the Board in developing policy and directs its implementation
through the continuing delivery of services to the community. The County Administrator
carries overall responsibility and authority for the business and service delivery aspects of
Jefferson County government. In matters of governance and public policy, the position
oversees the implementation and administration of Board-established policies. The
administrator helps maintain good working relationships between the Board and other
elected officials. Establishes team based management processes to ma.ximize
collaboration in the County organization.
SUPERVISION RECEIVED
Persons in this position receive policy direction and supervision from the Board of
County Commissioners. Such direction is translated from the strategic plan into work
plans to insure such policy is implemented and communicated to the Board of
Commissioners for their approval. The position is given significant discretion and
independence in the performance of duties. This position is a performance based contract
position.
SUPERVISION EXERCISED
3.1
Departments reporting through the County Administrator to the Board include the line
departments of Community Development, Public Works, and Health & Human Services.
The Deputy Administrator and hislher functions area also supervised by the County
Administrator. The Administrator is supported by the staff of the Clerk of the Board. The
Administrator acts on behalf of the Commissioners, with a variety of external agencies
closely affiliated with or funded by the County.
4.0
SPECIFIC DUTIES AND RESPONSIBILITIES
4.1
Works with the Board to understand their vision, translate it into a strategic plan, and
develop yearly goals and objectives for the performance management system.
Page I of 4
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Jefferson County Job Description: County Administrator
4.2
4.3
4.4
4.5
4.6
4.7
4.8
4.9
4.10
Assists the Board in developing and managing public policy matters and issues such as
land use, natural resources, transportation, environmental protection, social services, and
the subsidiary functions within each of those broad areas. Manages the implementation of
Board goals and policies through the Departmental Management Team.
Manages appointed departments, performs the full range of managerial oversight
functions; acts as final appointing authority and retains authority over organizational
structure, budget, staffing levels and configuration, financial management, planning,
policy development, performance management and prioritization of fiscal, human and
capital resources.
Assists the Board in various liaison functions for Elected Officials and provides selected
centralized management functions in budget, technology, capital, human resources, and
other support functions.
Is responsible for the development of the annual budget consistent with pre-established
Board priorities. Acts as a member of the Jefferson County Budget Team to monitor
budget performance.
Is responsible for overseeing the development and operation of the County's Strategic
Plan, its core values, policies and programs in each of the following support or internal
servIce areas:
. Employee compensation and benefits and the management of human resources.
. Budget and financial management.
. Technology planning and use.
. Capital facilities, purchasing and related functions.
. Public information, media relations and communication with citizens
Continuously monitors and evaluates the efficiency, effectiveness and cost-effectiveness
of the County s service delivery and governance through the performance management
system, quarterly reviews with staff, the Board of Commissioners, and the Jefferson
County Budget Team. Takes action, in Board directed departments, to improve efficiency
and effectiveness.
Assists the Board in establishing and maintaining effective relationships with Elected
Officials, external agencies, other governmental agencies, and community organizations.
Maintains "Issue Tracker" to update the Commissioners on customer and organizational
Issues.
Insures that appointed departments respond to citizen communications within the
benchmarks established by the Board of Commissioners.
Page 2 of 4
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Jefferson County Job Description: County Administrator
4.11
4.12
5.0
5.1
- J
).-
5.3
6.0
6.1
Assists or coordinates with the Clerk of the Board to establish the business process by
which the Commissioners are infonned about their schedules, the business in the
schedule, and the infonnation necessary to reach decisions in respect to such business.
Schedules weekly staff/BOCC work sessions to facilitate the business process.
Represents Jefferson County at local, regional, state and federal levels.
REQUIRED KL~OWLEDGE. SKILLS AND ABILITIES
To perfonn this job successfully, an individual must be able to perfonn each essential
duty satisfactorily. The requirements listed are representative of the knowledge, skill,
and/or ability required. Reasonable accommodations may be made to enable individuals
with disabilities to perfonn the essential functions.
Language Skills: Ability to read, analyze, and interpret common scientific and technical
journals, financial reports, and legal documents. Ability to respond to common inquires
or complaints from customers, regulatory agencies, or members of the business
community. Ability to write speeches and articles for publication concerning economic,
social and environmental change in clear, effective, persuasive, and professional manner.
Ability to effectively prepare and/or direct preparation of, and present comprehensive
reports, presentations, budgets and coITespondence to top management, public groups,
and/or boards.
Mathematical Skills: Ability to work with mathematical concepts such as probability and
statistical inference. Ability to apply concepts such as fractions, percentages, ratios, and
proportions to practical situations.
Reasoning Ability: Ability to define problems, collect data, establish facts, and draw valid
conclusions. Ability to interpret an extensive variety of technical instructions in
mathematical or diagram fonn and deal with several abstract and concrete variables.
MINIMUM QUALIFICATIONS
Masters Degree in public administration or in a related tìeld with 5 years of experience in
managerial and executive level positions, or a Bachelor's Degree with I 0 years
responsible experience, or any equivalent combination of education and experience that
demonstrates the knowledge, skills and abilities to perfonn the essential functions of the
job. Substantial emphasis in public management is required, specifically:
. Executive level local government positions such as city or county manager
demonstrating a collaborative and effective leadership style.
Substantial expertise in budget, financial management, human resources,
technology and capital facilities management.
.
Page 3 of 4
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Jefferson County Job Description: County Administrator
6.2
7.0
7.1
7.2
8.0
.
Demonstrated success in team/collaborative management processes/projects
involving complex local and regional issues.
Demonstrated success in public involvement and citizen participation processes.
Demonstrated successful experiences in critical urban and rural service processes
including infrastructure, transportation development, criminal justice and law
enforcement, land use planning and natural resource management.
Substantial exposure to regional services including courts, social services,
corrections, jails, taxation, treasury, and elections.
.
.
.
A valid Washington State Driver s License is required.
DESIRABLE QUALIFICATION AND ABILITIES
Good health, and good physical condition, appropriate to the position. The employee
must occasionally lift and/or move up to 50 pounds. Specific vision requirements include
close vision, distance vision, color vision, peripheral vision; depth perception, the ability
to adjust focus; the ability to read small print, and night vision.
While perfonning the duties of this job the employee frequently is required to talk or hear
and use hands to finger, handle, or feel objects, tools, or controls. The employee is
regularly required to sit. The employee is occasionally required to climb or balance; and
stoop, kneel, crouch, or crawl stand; walk; and reach with hands or anns.
WORK ENVIRONMENT
8.1
The noise level in the work environment is usually moderate.
This job description does not constitute an employment agreement between the employer and
employee, and is subject to change as the needs of the employer requirements of the job change.
Page 4 of 4
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