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JEFFERSON COUNTY
State of Washington
In the Matter of Submitting a Community
Development Block Grant Application for
a Community Facility -- Child and Family
Resource Center -- to Serve Low to
Moderate Income and Other Families of
Jefferson County
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RESOLUTION NO. 91B -99
WHEREAS, Jefferson County is applying to the state Department of Community, Trade
and Economic Development for funding assistance; and,
WHEREAS, it is necessary that certain conditions be met as part of the application
requirements; and,
WHEREAS, the Board of Jefferson County Commissioners conducted a public hearing on
the first day of November, 1999 as part of the application process to receive and consider citizen
comments on community needs and proposed activities; and
WHEREAS, the Board of County Commissioners is authorized to submit this application
to the State of Washington on behalf of Jefferson Mental Health Services.
NOW, THEREFORE, BE IT RESOL VED, that Jefferson County authorizes submission of
this application to the State Department of Community, Trade and Economic Development to request
$450,000 to construct a Community Facility, the Child and Family Resource Center, and certifies that,
if funded, it:
Will comply with applicable provisions of Title I of the Housing and Community
Development Act of 1974, as amended, and other applicable state and federal laws;
Has provided opportunities for citizen participation comparable to the state's
requirements (those described in Section 104(a)(2)(3) ofthe Housing and Community
Development Act of 1974, as amended); Has complied with all public hearing
requirements and provided citizens, especially low- and moderate-income persons, with
reasonable advance notice of,and the opportunity to present their views during the ,
assessment of community development and housing needs, during the review of available
funding and eligible activities, and on the proposed activities;
Has provided technical assistance to citizens and groups representative of low- and
moderate-income persons that request assistance in developing proposals;
Will provide opportunities for citizens to review and comment on proposed changes in
the funded project and program perfonnance;
Will not use assessments against properties owned and occupied by low- and moderate-
income persons or charge user fees to recover the capital costs of CDBG-fundedpublic
improvements fTom low- and moderate-income owner-occupants;
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Resolution No. 91B:::9 9 Submitting a Community. Development Block Grant Application for a Community Facility - Child and Family Resource Center.- to Serve
Low to Moderate Income and Other Families of Jefferson County
Will establish a plan to minimize displacement as a result of activities assisted with
CDBG funds; and assist persons actually displaced as a result of such activities, as
provided in the Uniform Relocation Assistance and Real Property Acquisition Policies
Act of 1970, as amended;
Will conduct and administer its program in conformance with Title VI of the Civil Rights
Act of 1964 and the Fair Housing Act, and will affirmatively further fair housing, (Title
VIII of the Civil Rights Act of 1968); and
Has adopted and enforce a policy prohibiting the use of excessive force by law
enforcement agencies within its jurisdiction against any individuals engaged in
nonviolent civil rights demonstrations; and has adopted and implement a policy of
enforcing applicable state and local laws against physically barring entrance to or exit
from a facility or location which is the subject of such nonviolent civil rights
demonstration within its jurisdiction, in accordance with Section 104(1) of the Title I of
the Housing and Community Development Act or 1974, as amended; and
Will provide, upon request, and prior to any obligation of funds being made, a complete
and accurate CDBG Federal Funds Disclosure Report detailing the required applicant /
grantee information, and as appropriate other government assistance provided or applied
for, interested parties and expected sources, and uses of funds.
BE IT FURTHER RESOL VED, that the Jefferson County Board of Commissioners
designates the Chairman of the Board of County Commissioners as the authorized Chief Administrative
Official and authorized representative to act in all official matters in connection with this application
and Jefferson County's participation in the Washington State CDBG Program.
/ J;1-+
day of November 1999.
(Excused Absence)
Richard Wojt, Member
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SUBMIT THIS FORM WITH THE APPLI,CATION '
PART A
PROJECT SUMMARY FORM
1.
Applicant Jurisdiction:
Jefferson County
Address: PO Box 1220
Port Townsend, WA 98368
2.
Contact Person:
Title or Affiliation:
Address:
Laurie Strono
Jefferson Mental Health Services
PO Box 565
Port Townsend, WA 98368
3.
Phone: (360) 385-9160
FAX: (360) 385-9228
Tax 10: # 91-600-1322
Subrecipient Organization:
Jefferson Mental Health Services
Contact Person: Laurie Strong, Director
Address: 884 Park St. (PO Box 565)
Port Townsend, WA 98368
Phone: (360) 385-0321
January 1 to December 31
Phone:
FAX:
(360) 385-0321
(360) 379-8542
4.
Consultant:
Address:
5.
Fiscal Year from:
6.
State Legislative District:
24th.
6th.
Congressional District:
7.
Project Summary: Construction of a child-friendly, family oriented, community facility in East Jefferson
County to house services addressing specialized needs and interests of at-risk children and families, e.g.
an integrated education/treatment program for severely disturbed children, a parent-child multi-purpose
room with child care adjacent to parent services, an Information/Resource Center to support at risk and
other families, and other spaces specifically designed to meet identified treatment needs.
8.
Project Category (Please check the categories that apply. Refer to page 20 for information regarding
which category to choose.)
Housing Public Facilities X Community Facilities
Economic Development Comprehensive
9.
National Objective Addressed (Please check the applicable objective.)
X Principally benefits low- and moderate-income households,
Prevents or eliminates slums or blight
Meets urgent community development needs which pose a serious and immediate.
threat to public health or safety
%
10.
Total Project Budget:
CDBG $
Other Federal
State
Local Public
Private
TOTAL
$
450,000.
-0-
-0-
1.250.
13.000.
464,250.
11. Project Location:
Latitude 48 D 7 min 20 see N
Longitude 122 D 46 min 40 see
W
12.
Chairman, Jefferson County
Board of County Commissioners
Title /I / ¡j 91
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Signature
Dan Harpole.
Name (Please type or print)
Date
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NOTICE OF PUBLIC HEARING
NOTICE IS HEREBY GIVEN that a public hearing is scheduled by the Jefferson county Board
of Commissioners for MONDA y, November 1, 1999 at 2:30 f).m. in the Commissioners'
Chambers, County Courthouse, 1820 Jefferson Street, Port Townsend, WA-98368.
The purpose of the public hearing is for the Commissioners to take comments on, and review,
community development and housing needs; inform citizens df the availability of funds and
eligible uses of the state Community Development block Grant (CDBG); and receive comments
on proposed activities, particularly from low and moderate income persons and person residing
in Jefferson County. .
Up to $750,000 may be available to Jefferson County on a statewide competitive basis to fund
public facility, housing, economic development, or community facility projects that principally
benefit low-and moderate-income persons. The draft application for the Child and Family
Resource Center proposal, a community facility project proposal, will be available for review at
the Commissioner's Chambers on November 1, 1999, or at the Library on October 28, 1999.
Comments may also be submitted in writing to the Board of County Commissioners prior to the
November 1, 1999 hearing.
The Chambers is handicap accessible. Arrangements to reasonably accommodate the needs
of special classes of citizens, including handicap accessibility or interpreter, will be made up
receiving twenty-four (24) hour advance notice. Contact the Commissioners office.
Jr day of October, 1999.
Signed this
JEFFERSON COUNTY BOARD OF COMMISSIONERS
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Jefferson Mental Health Services
802 Sheridan MS 113, Port Townsend, WA 98368
Phone (360) 385~0321 Fax (360) 379-8542
Toll Free (800) 659-0321 TOO (360) 385-0321
. Community Support Outpatient Care for Mental Health Consumers. Serving the needs of East Jefferson County .
September 23, 1999
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SEP 27 1899
Ms. Leslie Locke
- - -- County Commissionefs OffiCe --- - - -
1820 Jefferson Street
Port Townsend W A 98368
JEFFERSON COUNTY
------------ -----130-ARD OF C6MMISS:ONERS
- --_u_-- --------
Dear Ms. Locke,
Enclosed is a copy ofthe Notice of Public Hearing you have requested. It contains information
about this year's CDBG grant that is required. I understand that this needs to be in your office by
October 13th for the hearing on November 1 S\ 1999.
We need a copy of the public hearing minutes, also a copy of the affidavit of publication or the
notice fÌom the paper, and a copy ofthe jurisdictions adopted Grievance Procedure to enclose
with our application on Nov. 15ù1.
Please let me know ifthere is anything else you need,
Sincerely,
~
Laurie Strong
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Services for Children, Adolescents, Adults and Older Adults. 24 Hour Crisis Services. Inpatient Access
Memo
To:
Lorna, Board of County Commissioners
From: Laurie Strong
Date:
10/27/99
CDBG Grant Application & Public Hearing on Monday @ 2:30
Re:
Attached are four copies of the draft (mostly the narrative) for this grant application for the
Commissioners and/or for public review. If that isn't enough, tell Sherri Francis in my office, and she'll
get more to you Also attached is the Resolution, plus the resolution on disk in the event it's not right
and you need to change it.
The Committee isn't done yet, but we're mostly there- Will complete the front page, budget and
assumptions next week.
We'll need the official notice of the hearing, and minutes of the hearing, to attach with the Grant, which
is due in Olympia on November 19th.
Thank you so much.
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PO Box 565, 884 W Pari< Street, Port Townsend, WA 98368
(360) 385-0321 FAX 379-8542
JEFFERSON COUNTY
DRAFT
COMMUNITY DEVELOPMENT BLOCK GRANT
APPLICATION PROPOSAL
FOR
A COMMUNITY FACILITY
FOR CERTAIN SERVICES
FOR EAST JEFFERSON COUNTY
CHILDREN AND FAMILIES
THE CHILD AND FAMILY RESOURCE CENTER
BOARD OF COUNTY COMMISSIONERS
PUBLIC HEARING
2:30 PM
Monday, November 1, 1999
Commissioner's Chambers
Port Townsend, Washington
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1- Problem Statement
2. Problem Impact and Severity
3- Locally Identified Priority
4. Outcome Statement
5. Solution Statement
6. Work Plan Narrative
7. Work Plan
8- Resource Analysis
9. Project Management
10. Preliminary Construction Budget
Table of Contents
12- Location Map
11. Impact and Benefit to Low to Moderate Income Households
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20
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Jefferson County Community Facility (Child & Family Resource Center) DRAFT CDBG Grant Application
November 1,1999
Page 1
PROBLEM STATEMENT
Problem Description:
There is no centrally located, suitable, child/family-focused
facility in East Jefferson County in which to house services for low to moderate income
(LMI) and other children/youth and families who have specialized treatment needs.
Because of this facility lack, access to crucial treatment services is reduced or denied.
Some of the disorders or problems requiring specialized services are:
. serious behavioral disabilities, mental illness and emotional disturbance,
. speech and language deficits,
. substance abuse/addiction,
. the effects of domestic violence and child abuse, and family disruption due to neglect
or abuse (such as child's removal from home or possible loss of parental rights), and
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inadequate parenting ability, volatile parent-child interactions, and juvenile crime.
Without ready access to crucial services, untreated (or under-treated) symptoms or
dysfunction's worsen, are less likely to improve, or improve at a slower rate:
To address these problems, this application proposes construction of a joint-use
Community F,f'-cility, the Child and Family Resource Center (CFRC), wherein crucial
needed services may be delivered to over 200 Jefferson County children/youth and
families. Community identified inadequately served or unmet needs include:
1. Structured Day Treatment, at an in-county site, for seriously behaviorally disturbed
children who require integrated education and mental health treatment (including
family and wraparound services) in a single and seamless therapeutic environment;
2. A child-friendly Forensic-Interview/Observation suite, in which law enforcement,
Juvenile Justice, CPS, prosecutors and mental health may conduct (and respond to)
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Jefferson County Community Facility (Child & Family Resource Center) DRAFT CDBG Grant Application
November 1,1999
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forensic interviews of child abuse victims in an emotionally neutral setting that is
minimally upsetting, maximally supportive, and facilitates optimal evidence gathering;
3. A Parent-Child Multi-PurPose Room-dividable by sound-deadening folding doors into
adjacent sections-in which families may receive services requiring separate but
adjacent space for parents and children, such as: a.) Specialized Parent/Adolescent
Substance Abuse Treatment; b.) Family Support and 12-Step groups with adjacent
child care; c.) Parent Education classes with adjacent child care; d.) Support activities
for mentally ill parents and their offspring; e) Domestic Violence; f) other groups; g)
various trainings, such as those required for Foster Parent licensing.
4. An accessible, technologically-current, Information/Resource Center in which parents,
families and others may access a library of resources (on-line, video, books, etc) that
support parenting competency and promote positive family function;
5. A Family Room that is a sizable, home-like, neutral (non-CPS sited) facility, with a
Pullman kitchen and outdoor play area for use while conducting: a) family reconcili-
ation meetings; b) supervised child-family visitations; c) family therapy sessions; d)
Day respite for youth from at-risk families needing cool-off and respite in a safe space.
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6. A Play Therapy room constructed to meet varied child treatment activity needs (sand
tray, art, puppet, physical therapy etc.), with observation and audio-video capacity;
7. Specialized Child Treatment & interview rooms available for various treatment services
such as speech and language, psychiatric evaluation, mental health treatment, etc.;
8. Satellite Offices for child/family service providers for single-site service access, thus
improving access for families, and supporting cross-agency collaborative linkages;
9. A Conference Room for multi-provider confidential meetings and tele-conferencing.
The absence of a local facilitiy, such as a multi-use Child and Family Resource Center:
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Jefferson County Community Facility (Child & Family Resource Center) DRAFT CDBG Grant Application
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reduces access to needed services and limits opportunities for specialized program
development, thus compromising treatment or service outcomes. This is particularly true
for LMI children, youth and families for whom travel outside of the county for services is a
hardship, and for all families whose service-needs require frequent local service-access.
Jefferson is a rural county located on the Olympic Peninsula; over 85 percent of the
county is Olympic National Park or Forest. (See Map 1) East Jefferson County is home to
98% of the county's 27,738 inhabitants, with Port Townsend (the county seat) the primary
location of most in-county services and the majority of rental units, which tend to house
low income families. (See Addendum (Ad) # 1) The county's West End, separated by the Olympic
Mountains and accessible through Clallam County, is home to 600 people. Four school
districts serve East Jefferson county: Brinnon, Quilcene, Chimacum and Port Townsend.
Nineteen percent (5,300) of Jefferson County's population is 15 years of age or
younger. The county's single parent household rate is 28.6%-versus the slightly more
than 22 % state average; 57% of the children in female-headed households live below the
poverty level, with an overall poverty level rate of county children at 21 %.(Ad # 1) DSHS
TANIF (Temporary Assistance to Needy Families) funds support 150 county families.
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Problem Impact and Severity:
Jefferson County is in a distressed economic region.
The average family income falls $8,073 below the state average. Jefferson County
families of all categories earn less than 80% of the state average for their category, and
female-headed households earn a mere 67% of the state's average income.(Ad.# 1)
Incident rates for juvenile crime, academic risk (reading level), domestic violence, teenage
substance abuse, and teen pregnancy indicate greater than average service needs
relative to state averages.(Ad# 1) Jefferson County incidence rates tor SBD/serious
behavior disabled, mental illness, child dependency court action, child abuse, and
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Jefferson County Community Facility (Child & Family Resource Center) DRAFT CDBG Grant Application
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homelessness fall within, or below, state averages; they still require development and
delivery of appropriate services. Low gross population figures, coupled with a high need
for services, means local child and family serving agencies-often funded on population-
based formulas-tend to be small, overextended, or serve several counties. The gross
numbers/occurrence-rates of any given group/risk are too low for stand-alone or
comprehensive programs to be cost effective. The small size and limited resources of
most Jefferson family-serving programs, and the distance to larger towns (90 miles round
trip to Port Angeles, and 120 round trip to Bremerton), result in inaccessible special-need
services for many low income, single parent, or multi-need families.
East Jefferson County's lack of appropriate building stock for child and family directed
services stems in part from historic circumstance. Port Townsend is home to an array of
historic buildings that are unique, preserved, and owe their existence to the town's past as
an early land-fall site and would-be State Capital. While a boon to the tourism industry,
these buildings, and their designations as historic sites, limit available, appropriately
zoned opportunities for service-industry office structures. (Ad.#2)
Several Community Facilities with open-rental public meeting rooms are located within
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a twenty-mile radius of Port Townsend. The Port Townsend Senior Center is in Uptown
Port Townsend, Washington University Extension Community Learning Center is in
nearby Port Hadlock, and the Tri-area Center is in Chimacum. None are child/family
focused, nor able to remodel and dedicate space to the identified specialized services.
The Skookum building has a conference room, but no other available suitable space.
The following nine identified needs are representative of the problem:
Day Treatment ProÇJram Need r# 1 abovel: Of the four School Districts, Port
Townsend, Chimacum, and Brinnon all maintain relationships with Jefferson Mental
Health Services (JMHS), who provide~çl3atmen.t services to students both at schools and
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Jefferson County Community Facility (Child & Family Resource Center) DRAFT CDBG Grant Application
November 1, 1999
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in its offices. Each District provides required Special Education services to designated
pupils - the extent of which rests in part on the size and resources of each district. Since
early Spring of 1999, Chimacum and Port Townsend School Districts have met with JMHS
and Division of Child and Family Services (DCFS) representatives to address the unique
and acute needs of Seriously Behaviorally Disabled elementary school aged children in
the community. These are children whose severe mental illness or emotional disturbance
precludes placement in regular classrooms, but who fit poorly in special education classes
due to the nature of their (non-developmental) disorders. Disruptive and needy, they
impact the classroom staffs ability to serve other students. These children are often self-
injurious, verbally and/or physically volatile, thought-disordered (misinterpret reality &/or
experience), impaired in their sense of physical or social boundaries, and, although
generally of normal intelligence, rarely experience success in any area of their lives. The
lack of an intensive Day Treatment Program - in which education and behavioral treat-
ment are seamlessly integrated in one environment during the child's day, and married to
family treatment and support- compromises the ability of these children to learn, and to
improve. Patchwork services are the best that current resources can provide, but do not
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meet these children's particular needs, and are not effective or cost efficient. For some
children, this lack of service availability constitutes a risk of out-ot-community placement.
(Ad # 3) The need for Day Treatment is recognized by the "Peninsula Partnership,,(Ad # 4) as
well as locally. For Day Treatment services, travel to Bremerton where a program is
available is not feasible due to distance and daily need. No single School District has
space or resources to mount a program for the relatively small number of targeted
children.(Ad# 5 & 6) This is equally true for Jefferson Mental Health Services. JMHS
receives public funds through the Peninsula Regional Support Network to provide
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Jefferson County Community Facility (Child & Family Resource Center) DRAFT CDBG Grant Application
November 1,1999
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designated mental health services to East Jefferson County residents. This public funding
is "captitated" - that is, based on a dollar per member per month rate for each East
Jefferson County Medicaid coupon holder. Because of a limited population base, funding
is not expansive. JMHS moved in February 1999 to a building with insufficient space for a
Day Treatment Program, nor optimal child/family-friendly treatment accommodations. In
order for disturbed children to receive crucial, maximally appropriate services, a multi-
district, dedicated Day Treatment site is needed, with an outdoor play area, and Play
Therapy and Child Treatment rooms equipped for the activities of focus. (Ad # 9)
Forensic-Interview/Observation Suite Need f# 2 abovel: The Jefferson County
DSHS Division of Child and Family Services (DCFS) office is located in a building with
other State services, has limited space, and is included in the negative view of some
families toward Child Protective Services (CPS). Children alleged to be victims of child
abuse must be interviewed by appropriate local authorities to ascertain facts and gather
evidence in a neutral, non-emotionally charged setting with capability for accurate
recording. No such site exists in Jefferson County. Travel elsewhere can compound
trauma. The State has mandated (post-Wenatchee) that agencies collaborate with each
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other to assure professionally mounted interviews/investigations and minimal victim
trauma. Local authorities (DCFS, Prosecutor, Juvenile Justice, Law Enforcement) work
collaboratively, but a lack of resources has precluded site development. Children are
often transported to other jurisdictions and may endure multiple interviews. Victims, law
enforcement, CPS, and prosecutors are negatively impacted by this problem. (Ad #'s 3, 8-10)
Parent-Child Multi-Purpose Room Need [# 3 above]: Jefferson Community
Recovery Center (JCRC) is one of two out-patient Substance Abuse Treatment Programs
in Jefferson County. It is the county provider of MICA (Mentally III/Chemically Addicted)
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Jefferson County Community Facility (Child & Family Resource Center) DRAFT CDBG Grant Application
November 1, 1999
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services to dually diagnosed clients. It is not uncommon for the children of chemically
dependenUmentally ill clients to be customers of Mental Health, DCFS, perhaps in foster
placement, and possibly candidates for Day Treatment or other high intensity services.
JCRC is committed to developing and providing combined treatment programs for parents
and children/youth in adjacent space in order to maximize effect and impact recidivism.
(Ad_# 11) JCRC's resources are limited by population constraints and funding formulas. It
cannot, alone, develop a facility that meets these needs. Additionally, 12-Step meetings
may be integral to recovery, but lack of child care is an impediment to attendance.(Ad # 12)
A large Multi-Purpose Room, dividable into two adjacent, private, spaces--one outfitted
with child-care (and other youth activity) equipment-would improve specialized program
development options, and would assist various 12-Step Program attendees with children.
This same configuration would also assist other family support activities, such as Parent
Education,(Ad-# 13) support programs for mentally ill parents and their children, (Ad- # 14)
groups for abused children, battered spouses, (Ad- # 3,15) and others, by making adjacent
child care possible. In addition, groups for juvenile offenders would have appropriate
space(Ad.#8), and Foster Parent Licensing training that now occurs periodically in Clallam
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County could be conducted for Jefferson families in-county. (Ad # 23) Although there are
several multi-purpose rooms nearby, none are capable of the level of confidentiality,
safety, and child-oriented equipment needed for these uses.
Information/Resource Center Need [#4 above]: The ability to parent one's children
well is not in-bred. Inadequacies of upbringing or impediments of circumstance often
compound a never easy task, yet no one is eager to admit parenting problems. Children
require nurturing families in order to grow and flourish. Parent Education is an often-
integral adjunct to other services, frequently court mandated, and is widely varied in its
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Jefferson County Community Facility (Child & Family Resource Center) DRAFT CDBG Grant Application
November 1, 1999
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focus and capability. Supportive, non-judgmental education programs and resources in
settings and circumstances conducive to use are essential for success. Available child
care is crucial. DCFS funding for Parent Education in its various guises has been
awarded to a local provider.(Ad,# 16) The use of a Parent-Child Multi-Purpose Room, a
Family Room, and development of an accessible Information/Resource Center - all
non-existent in Jefferson County - would significantly enhance parent education efforts
and offer a broad range of accessible alternative resources for parents and children as
well as act as a network for family-friendly and needed information dissemination.
Family Room Need r# 5 abovel: Washington State and DCFS policies require that
families from whom a child has been removed must move toward reconciliation through
development and implementation of a reconciliation plan. This plan usually includes
supervised Family Visits and extends to sibling visits for children placed in several foster
homes, or awaiting permanent planning. DCFS sub-contracts with JMHS for a worker
trained to supervise these visits and promote reconciliation plans. Current available
space is in the CPS/DCFS office in a small room inadequate for comfort and charged with
the onus of its' CPS setting. This site lacks facili~ies for outdoor play, snacks, and other
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normal family activities that might occur between children and their parents, or among
siblings. Intensive "reconciliation" meetings in which plans are drawn or interventions
delivered also occur in this space. That they take place in the office of the very agency
that separated the family is at best awkward and at worst traumatic.(Ad. #'s 3,17) No other
suitably configured site exists in Jefferson County- A non-DCFS sited, homey,
comfortably furnished Family Room with kitchen and play spaces, would solve this
difficulty, and meet Family Visitation, Family Therapy, and other community needs.
Play Therapy Room and Child Treatment Rooms Need [#6 and # 7 above]: Child
and Family therapists at JefferS,.,D, n M~Q~§I ~,e~lth SePi.. 'i~~, (Ad # 7) the visiting Child
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Jefferson County Community Facility (Child & Family Resource Center) DRAFT CDBG Grant Application
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Psychiatrist, (Ad_# 18) visiting and local private mental health therapists providing periodic
specialty services (such as a specialist in "Reactive Attachment Disorder" (Ad.# 19) or in
speech therapy, (Ad_#201)) struggle for appropriate, cost effective, and accessible treatment
space for children. Play Therapv and Child Treatment offices, configured and equipped
to support state-of-the-art treatment modalities, supervision and training observation
through two-way mirrors, and audio/visual recording, are needed. The incidence of need
per individual visiting-provider is insufficient for each to rent and equip an office. The
JMHS multi-population treatment space is inadequate for these uses. JMHS does not
have the resources to resolve this problem. Other suitable community sites are full.
Satellite Office and Conference Room Need [# 9 and # 10 above]: In a community
with limited resources, collaboration is required if the needs of children and families are to
be met. DCFS, Juvenile Justice, Domestic Violence, Mental Health, Drug and Alcohol,
Schools, Head StartlECEAP (Ad.# 21), Public Health, (Ad.# 22) and other providers experience
space limitations. Many clients are, or might be, recipients of multiple service-providing
agencies or individuals. Screening, intake, data gathering, and matching client-need to
appropriate provider-service, are common activities across the provider network and often
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result in time consuming duplication of effort or "Yasted client trips to the wrong office.
When providers are available to families in one location on defined "one-stop shopping"
days, client service access is simplified, and there is a decreased opportunity for clients
and families to fall through cracks in the continuum of care. Supporting transitions and
linkages among service providers increases efficiency and cost-effective services.
Opportunities for confidential collaboration, case staffing, provider team-meetings, etc.
increase the possibility for more individualized yet comprehensive treatment tailored to the
needs of children and families. The provider network meets routinely in sub-sets, but has
few opportunities to gather as a full network. In December 1999 JMHS will receive
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Jefferson County Community Facility (Child & Family Resource Center) DRAFT CDBG Grant Application
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teleconferencing equipment from a Federal Grant awarded West End Outreach to link the
rural provider community (Ad.# 24) A confidential Conference Room with teleconferencing,
vested in the local child & family serving community, would improve community linkages.
Locally Identified Priority:
The community service-recipients and service providers
most impacted have identified the nine community needs profiled above. For each
provider, these problems represent a frustrating inability to deliver a preferred level of
quality care. For the 200 or more families who are negatively affected-up to and
including diminished ability to function and possible loss of a home and family-these
needs constitute a very high local priority. Support letters, meeting minutes, (Ad.# 25) the
project collaborators identified herein, and other community leaders' remarks (Ad.# 26)
document the problem, and support the project as a high local priority. A Community
Mobilization Project (Ad # 27) mounted in 1997, identified Child Abuse, Substance Abuse,
and Domestic Violence as crucial priorities for community focus. This (CFRC) project
addresses all three issues. Broad community support is further evidenced by the
unanimous votes of both the Port Townsend City Council and the Jefferson County Board
of County Commissioners to support community engendered development of a joint-use
. .?
Child and Family Resource Center (CFRC). (Ad.# 28) Failure to develop this Center-doing
nothing-would result in continued limitations in the continuum of care for LMI and other
children and families with specialized emotional, educational, mental health and social
support needs, and continued limits in symptom improvement and function level. JMHS
recently moved to a location that offers an opportunity to resolve facility-access barriers to
improved services. Renovations to JMHS' new building were made with long-term
expansion for family services in mind. (Ad.# 29) This project represents a unique community
opportunity to address the above identified needs.
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Jefferson County Community Facility (Child & Family Resource Center) DRAFT CDBG Grant Application
November 1. 1999
Page 11
OUTCOME STATEMENT
Performance Measures:
The following outcomes address: A) physical plant
construction; B) post-construction management; and C) a set of outcomes addressing
development of the program&--Or "use-components"----to be operated in the facility. The
lack of a facility, and thus service limitation, is estimated to impact to greater or lesser
degree at least 250 LMI households, and one hundred plus non-LMI households, in East
Jefferson County. The Child and Family Resource Center (CFRC) Project anticipates, in
the short term (within two years of funding award), benefiting no less than an aggregate of
200 LMI households and 100 non-LMI households. (Ad.# 30) Incidence rates for abuse and
neglect, mental illness, substance abuse, juvenile crime and family dysfunction suggest
over 250 LMI families will benefit over the next ten years. Impact/benefit figures by "use-
component" are not unduplicated. Long term outcomes are noted as "Indirect Benefits."
The CFRC Board is responsible to assure outcomes and performance measures are met.
OUTCOME A: Physical Plant - achieved Work-Plan activities (start-up through close-out)
result in completed construction of a multi-purpose Child and Family Resource Center
adjacent to Jefferson Mental Health Services at 884 West Park, Port Townsend, WA.
. "'~'
Measure A: Building Certificate of Occupancy sign-off by Building Department.
OUTCOME B: Management Structure- Child and Family Resource Center Board of
Directors (consisting of primary collaborators and users) formed, develops by-laws,
policies and procedures, and operating budget, to ensure continuing operation of building
and payment of expenses. A half-time coordinator (Concierge) is hired.
Measure B: Board formed, functioning, as evidenced by meeting minutes, by-laws,
policies, budget. Concierge recruited/hired as evidenced by employee records.
OUTCOME C: Programs, or "use-components," to take place in building are developed:
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Jefferson County Community Facility (Child & Family Resource Center) DRAFT CDBGGrant Application
November 1, 1999
Page 12
Outcome C-1: Day Treatment Proaram: Daily structured milieu based education/
treatment program developed in East Jefferson County including: construction of
appropriate space; furnishings set-up; recruitment and hiring of SBD teacher, MH Aide;
assignment of Clinical staff; curriculum and treatment plan development; selection of
students; student/parent/guardian orientation; transportation & lunch plan.
8 LMI & 4 non-LMI households impacted; 5 LMI & 1 non-LMI benefited per year:
Measure 1: enrollment records of no less than 6 elementary age SBD children.
Direct Benefit: Special EducationlTreatment services delivered to enrollees.
Indirect Benefit: Reduced symptom incidence/severity; increased level of function as
evidenced by CGAF Scale (Ad.# 31) score improvement.
Outcome C-2: Forensic-Interview/Observation Suite: completed construction of two
room suite, one for interview, one for observation &/or recording, to be used for forensic
interviews of allegedly abused children in East Jefferson County, and to also be used as
rooms in which treatment and other interviews may take place.
14 LMI & 20 non-LMI households impacted; 14 LMI & 20 non-LMI benefited per year:
Measure 2: Interview room used for 14 forensic interviews per year and for 10 other
. .f
interviews per week, as evidenced by sign-up sheets.
.
Direct Benefit: 14 abused children are interviewed in county, # of interviews per victim
reduced due to collateral's use of observation room. Cost reduction in travel and
transport. 10 Interviews/week of others conducted in a child/family friendly setting.
.
Indirect Benefit: reduction in secondary trauma experienced by abused children
during the forensic interview process; children enjoy a child-friendly treatment setting.
Outcome C-3: Parent-Child Multi-Purpose Room: Appropriately accoutered Multi-
Purpose room constructed, includes sound-proof folding door installation and series of
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November 1, 1999
Page 13
built-in cupboards to facilitate use of one-half of room as child-care facility as needed, in
order to deliver Substance Abuse Treatment, Parent Education, Support meetings, and
assorted groups and training including that for foster parent licensing. Large child-friendly
space available for use by Day Treatment Program for recess and activities. Public child-
related meetings have family-friendly meeting space with child care capacity available.
150 LMI & 65 non-LMI households impacted: 150 LMI & 65 non-LMI benefited per year:
Measure 3: use of Multi-Purpose room by service providers or others no less than
twice-weekly as evidenced by CFRC sign-up sheets and fee payment; use of room by
Day Treatment Program as evidenced by weekly class plan. Child care availability at
meetings as evidenced by scheduling sheets. Public meeting room resource for
child/family related purposes as evidenced by scheduling roster and sign up sheets.
.
Direct Benefit: Multiple treatment program and service activities conducted in space
with adjacent child-care site availability. Day Treatment use for activities.
.
Indirect Benefit: Child care is available during meetings; relapse and recidivism risk is
reduced by increased frequency and sophistication of services.
Outcome C-4: Information/Resource Center: A library/resource room is constructed in
. :.?
the CFRC. Information regarding multiple family-serving organizations or activities is
housed (books, pamphlets, videos, etc.) including enrollment criteria and forms for
activities (services, boy scouts, and enrichment programs etc.) and access to Internet and
other resources re: pre-school nutrition needs, well-child vaccination schedules, etc. is
available. Information is available by phone, email, walk-in or other means during daily
operation hours, with the concierge or volunteers acting as "librarians" Two filtered com-
puter stations with Internet access are in place; a strategic marketing plan is in place;
150 LMI & 100 non-LMI households impacted: 75 LMI & 50 non-LMI benefited per year:
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Jefferson County Community Facility (Child & Family Resource Center) DRAFT CDBG Grant Application
November 1, 1999
Page 14
Measure 4: two computers in place as evidenced by bill of sale/donation; parent
education and other resource materials housed, as evidenced by inventory; marketing
plan implemented as evidenced by recorded # of contacts, advertisements, flyers,
pamphlets dispersed; computer use as evidenced by scheduling sheet.
.
Direct Benefit: Access to family supporting information and parenting tools,
.
Indirect Benefit: Improved access to community help, improved parenting competence;
community network function for medical, mental health, social service, community
activities, enrichment, and other family supportive activities in place.
Outcome C-5: Family Room: Availability of homey, comfortably furnished room for
Intensive Family Reconciliation meetings, Supervised visits, Family Treatment, and
respite space for at-risk yough.
27 LMI & 18 non-LMI households impacted; 27 LMI & 18 non-LMI benefited per year:
Measure 5: Family Room constructed/furnished as evidenced by inventory. Service
providers use room for services, as evidenced by sign-up sheets/scheduling roster.
.
Direct Benefit: Clients experience more comfortable, effective, less traumatic, court
mandated meetings and supervised visits, and treatment sessions.
. ..;;.c
.
Indirect Benefit: Family meetings, visits, and treatment diminishes family dysfunction,
improves family function, including appropriate care of children. Increase in positive
community relationships and partnerships with public institutions through increased
successful interactions and decreased frustration.
Outcome C-6: Play Therapy Room, and Outcome C-7: Child Treatment Rooms:
Specialized treatment room(s) oriented toward particular needs of child treatment
modalities are constructed and outfitted, are available for use by child-treating clinicians in
the East Jefferson County community, visiting clinicians, and Day Treatment staff.
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Jefferson County Community Facility (Child & Family Resource Center) DRAFT CDBG Grant Application
November 1,1999
Page 15
35 LMI & 25 non-LMI households impacted: 35 LMI & 25 non-LMI benefited per year:
Measures 6 & 7: Rooms used by clinicians as evidenced by sign-up sheets and
accounts receivable (use fees). 20 or more children receive clinical treatment per
year as evidenced by IS data. 10 or more children per year experience improved
functioning per CGAF score or reduction in symptoms, as documented.
.
Direct Benefit: Appropriate space and accouterments for specialized treatment of
children with mental illness/emotional disturbance available in East Jefferson County.
.
Indirect Benefit: Children experience improved mental/emotional health.
Outcome C-8: Satellite Office Space and Outcome C-9: Conference Room:
Construction of offices and conference room; furnishings, video conference equipment, in
place; offices and conference rooms used.
Measure 8 & 9: use of offices and conference room by child/family serving agencies
and individuals as evidenced by fees and sign-up logs.
.
Direct Benefit: Increased and improved child/family service provider collaboration.
Increased and/or additional local service options such as Physical or Occupational
therapy, speech and language, tutoring, skill remediation and behavioral and social
. :.1'
skill development
.
Indirect Benefit: Improved continuum of care for children and families.
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Jefferson County Community Facility (Child & Family Resource Center) DRAFT CDBG Grant Application
November 1,1999
Page 16
SOLUTION STATEMENT
Project Design: The (CFRC) Child and Family Resource Center design is three-fold:
A. Design and construction of the physical plant. CDBG funds are requested to build an
"addition" adjacent to the Jefferson Mental Health Services (JMHS) building;
B. Formation and implementation of the manaqement structure, to assure funds are
raised, outcomes reached, programs implemented, new programs considered, and on-
going facility expenses paid so that operation and facility upkeep is adequate.
C" Development and implementation of "use-components" to address the nine special-
service needs and outcomes targeted as core activities to take place in the CFRC.
This solution was considered to be both feasible and cost effective, compatible and
expedient, by the child and family service-providing network as well as community
members. The solution was reached in meetings attended by providers and community to
address needs assessment and alternative solutions. The project's stage of development
is beyond "Preliminary Assessment," in that data collection and community commitment
indicates the solution is feasible, but no engineering or architectural plans are drawn.
A. Physical Plant: There is limited existing facility space in Port Townsend in which to
, ,.<,
deliver services. An unsuccessful alternative solution has been to seek rental space for
different aspects of service need. Another alternative might be to increase the funding
request to include purchase of a lot. The present plan was deemed the most expedient,
cost effective and comprehensive solution, compatible with past planning efforts. (Ad #27)
Location. style and overall size were determined as follows:
Availability Considerations: The JMHS building is located on Lots 66 & 67 of the
Port Townsend Business Park in Port Townsend, Washington. (Ad.# 29) A local benefactor
purchased the building for JMHS use, and a lease/option-to-purchase contract was
executed" The lease-life is 20 years; the purchase option may be executed after five
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Jefferson County Community Facility (Child & Family Resource Center) DRAFT CDBG Grant Application
November 1,1999
Page 17
years (November, 2003). The purchase price is defined as fair market value at the time of
option execution; the process includes professional assessment of fair market value by
both parties if desired, and binding arbitration by a third professional assessor in the event
there is disagreement regarding price. The lease/option agreement specifies that the
owner set aside a portion of each month's rent as a down payment. Upon executing this
agreement, JMHS made a sizable capital investment to renovate the structure, completed
in February 1999, and anticipates exercising the purchase-option.
Combined square footage of the two lots is 13,153 SF. The combined (footprint)
square footage of the existing JMHS building (4800 SF), proposed entry connecting the
two buildings (500 SF), and the proposed footprint of the 2-story CFRC addition (2400 SF)
totals 7,700 SF, or 58.5% coverage of the combined lots, leaving ample room for set-back
and other zoning regulation compliance. Building the CFRC on the remaining space
available on Lots 66/67 would constitute a compatible-use addition to an existing building.
An addition was deemed acceptable by the City of Port Townsend Building Department
preliminary review at the time of the JMHS renovation in 1998-99.(Ad.# 29)
Zoning laws require provision of a given number of parking spaces per
. :.;¡t
"destination" square footage (excludes hallways, rest rooms, etc.) The parking space
requirement for the existing "destination use (du)" footage (3900 SF) in the JMHS building
is 20 stalls; 3,000 additional "destination use" square feet for the CFRC project would
require an additional 15 spaces, or a maximum of 35 parking spaces. Thus, the lot size
defines the maximum footprint of the addition: 2400 square feet (48 X 50 feet) in order to
meet parking space and set back requirements. Deducting 600 SF for first floor halls, lift,
Day Treatment Program bathroom, and Concierge work site, this provides 1800 SF of du
space available for the first floor of the addition, with up to 1200 SF of destination space
on a second floor, (note: 2 ADA compliant rE1)t;:ooms are p~~)ned in the entry). The
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Jefferson County Community Facility (Child & Family Resource Center) DRAFT CDBG Grant Application
November 1, 1999
Page 18
existing building is a slab on grade, wood frame, metal clad structure, as are the majority
of the buildings in the Business Park. The project's style would be compatible.
Use Considerations:(Ad.# 33) The collaborative providers (JMHS, DCFS, School
Districts, JCRC, Juvenile Justice, etc.) who, along with community members, identified the
needs and designed the solution, are experts in their respective fields and knowledgeable
regarding the amount and kind of space required by each use-component. Some of the
uses will be "layered," that is, a space may be used at different times/days to meet a
number of purposes. For example, some or all of the Parent/Child Multi-Purpose Room
may be used as the indoor recess/recreation space for Day Treatment mornings, the
Conference room for tele-conferencing and interagency meetings periodically, and
adjacent education/child-care space for parents and children, public meetings, and spill-
over use by other programs on any afternoon or evening. (Ad.# 32) The Child/Parent Muli-
Purpose Room, along with Day Treatment, Information/ Resource, and at least one
office/interview room, would benefit from location on the first floor.
The Forensic Interview/Observation Suite, Play Therapy Room and Child
Treatment rooms, as well as other offices and the Family Room, will be located on the
. 3'
second floor, where a quieter ambiance and a greater sense of privacy would be found.
Some spaces, such as Day Treatment & Play Therapy, can be used only for that activity.
Site Control: Jefferson Mental Health Services is a private not-for-profit
organization which has provided publicly funded mental health services to East Jefferson
County for 22 years. Until 1992 it was a division of, and administered by, county
government. It holds the lease to the subject property. The owner of the property is
"California Gold," a construction and development company with considerable experience
in building for public and private service industries (county government, medical offices,
social service offices, etc.) Their he~dqu~1~JS are tn S~?~a, California. The Chairman
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Jefferson County Community Facility (Child & Family Resource Center) DRAFT CDBG Grant Application
November 1,1999
Page 19
of the company is Michael Jones who is a part-time resident of Jefferson County. Mr.
Jones is supportive of this project, and declines to bid should the project be funded in
order to avoid possible conflicts of interest. (Ad.# 34 ) The lease-option agreement (Ad # 35)
between Mr. Jones and JMHS is a legal document attached to the property, and assures:
. control of the site is in the hands of the sub-recipient/lessee (JMHS) and its assignee
as appropriate (the jurisdiction, Jefferson County),
. the lease is sufficiently long-term (20 years) to be considered "fee-simple" ownership
by lenders, supporting site control through project life and beyond,
. the purchase price at fair market value excludes the value of improvements/buildings
not on the site at the time the original lease/option was executed (November, 1998),
B. ManaQement Structure:
Outcome B (pg.11) defines the structure of the ongoing
project management, post construction. A CFRC Board of Directors (Ad.# 36) will provide
operations oversight. A half-time Concierge will oversee day to day activities, provide
some program support, with direct supervision by the sub-recipient under Board direction.
C. Use Components: The nine identified needs, to be met by the programs, or use-
components, noted above, will be broadly overseen by the CFRC Board of Directors. The
, .,;:'
Board includes the agencies most active in project implementation and entities such as
the jurisdiction and sub-recipient who have a crucial on-going interest in the project.
The various components differ in terms of use-level and who will be primarily
responsible. Day Treatment is clearly the jurisdiction of JMHS and the School Districts.
The Forensic Interview Suite and Family Room will primarily be used by DCFS (with other
agency use as available). Play Therapy and Child Treatment rooms will be used regularly
by JMHS as well as other providers; and the Multi-Purpose Room and the Information
Center will be scheduled by a broad variety of users, and overseen by the Concierge.
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Jefferson County Community Facility (Child & Family Resource Center) DRAFT CDBG Grant Application
November 1, 1999
Page 20
The Board of Directors will be broadly responsible to assure that all the programs are
developed, funded and meet performance outcomes. Sub-groups comprised of agencies/
individuals most involved in a given use-component, will be more proximally responsible
for assuring funding for furnishings and support of the identified program activities is in
place. (Ad # 37) Agency intent and/or commitment can be seen in the support letters. User
fees, grants, and other awards will support the components that serve the broader
community. This money will be distributed into the budget for items such as child care,
facility overhead, or for identified specific uses.
Work Plan Narrative:
The project is estimated to take fourteen months to effective
conclusion. This amount of time is considered feasible because many of the activities
(site approval, utility connection, broad design and interior design elements) were done for
the JMHS building. The committee of providers who have been meeting to address
absences in the continuum of care are in place as the Board of Directors for this project;
they will need to select community members for an Advisory Committee, and to complete
governing by-laws. Some specific design work re: interior space is needed, although the
prospective users have clear ideas about this aspect. Any Inter-local agreements
. 3'
between jurisdictions will need to be initiated, as well as contracts between the sub-
recipient and the jurisdiction. As noted on the Work Plan, preliminary plans for additional
fund acquisition for the use-component aspects of the project have been made, but will be
further pursued. Broad Administrative oversight for the project is within time/activity
means of the jurisdiction; project development will be passed through to the sub-recipient.
Although the sub-recipient recently acted as on-site administrator for the JMHS building,
other duties preclude optimal hands-on attention in this instance. Therefore, JMHS (sub-
recipient and on-site administrator) will contract with an experienced parttime Construction
Manager to provide necessary hands-on knowledge and day-to-day supervision.
'VOL 25 r~~~ .. 1 ~;¿9
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PART I: PROJECTWORKPLAN
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ACTIONS
JEFFERSON COUNTY CFRC PROJECT
DA TES (FROM - TO)
¡.-¡..
P~O>JECT START UP
W
G~t Award Notification
Authorization to Incur Limited Costs
Attend Grant Workshop
Select Administrative Personnel
.
.'.'i~,'
CFRC Board of Directors meet - creates Advisory Comm.
Conduct Environmental Review
Negotiate Contract with CTED
Establish Files and Administrative Procedures
CFRC Board & Advisory Comm.!users refine design needs
CFRC Board refines community commitments
Initiate Inter-local Agreements
Apply for additional (use-component implementation) funding
Environmental Review and Contract negotiations completed
Release of Funds letter executed
PROJECT DESIGN
Advertise for and select Engineer/Architect
Advertise for and select Construction Manager
CFRC Board of Directors Policy, Procedure, Protocol development
Building design and preliminary plans
Submit footprint, landscape plans to Business Pk archt committee
PROJECT START UP
February, 2000
February, 2000
February, 2000
Feb. 2000 - March, 2000
Feb.2000 - March, 2000
Feb. 2000 - March, 2000
Feb. 2000 - April 7, 2000
March 1, 2000 - April 72 000
March, 2000 - April 2000
March, 2000 - April, 2000
April 7 - 25, 2000
March, 2000 - Oct 2000
April, 2000
May 1, 2000
PROJECT DESIGN
April 7 - May 20, 2000
April 7 - May 20,2000
May 1 - May 30, 2000
May 15, 2000 - June 5, 2000
May, 2000
1 of 3
RESPONSIBLE PARTY(S)
PROJECT START UP
Wa. State CTED/CDBG
"
Jefferson Cou nty /S u b- Reci p ient
Jefferson County BOCC/Sub-Recipient
CFRC Board of Directors/Sub-recipient.
Jefferson County/PT Building Dept.
CTED/CDBG & Jefferson County
Jefferson County/Sub Recipient
School Districts
C F R C Boa rd/S u b-reci pient
Affected jurisdictions
CFRC Board of Directors
Jefferson Co./PT Bldg.lCTED-CDBG
Wa. State CTED/CDBG
PROJECT DESIGN
On-site Administrator
On-site Administrator
CFRC Board of Directors
Architect - CFRC 8ofD - Canst. Mgr
On-site Administrator
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ACTIONS
~;roiect Desiqn Continued
~
~ite/so¡l/drainage etc. testing
"I
ubmit plans to PT Building Department
Prepare Bid Documents
Complete Use-Component Implementation Plans
ADVERTISE FOR CONSTRUCTION BID
Review Contract Requirements
Publish Bid Advertisements
Open Bids & Examine Proposals
Request Contractor Debarment Review
Select Contractor & Award Bid
Conduct Pre-Construction Conference
Issue Notice to Proceed
Submit Drawdowns and Progress Reports
PROJECT CONSTRUCTION
Site Preparation
Begin Construction
Monitor Engineer and Contractor
Jefferson County WORK PLAN (continued)
DA TES (FROM - TO)
"'"..
2 of 3
May- June, 2000
June 5 - 9, 2000
June 5 - 9, 2000
April - July, 2000
CONSTRUCTION BID
June 5-9, 2000
June 14, 2000
June 26 - 28, 2000
June 29 - July 7,2000
July 10, 2000
July13 - 26. 2000
July 31, 2000
July - August, 2000
PROJECT CONSTRUCTION
August 1 - 10, 1999
August 11 - 23, 2000
July 2000 - Feb. 2001
RESPONSIBLE PARTY(S)
Construction Manager.
Arch ¡tect, Const. M g r., OS Ad m in i strato r
Architect, Const. Mgr., OS Administrator
CFRC Board of Directors
CONSTRUCTION BID
OS Administrator & Construction Mrg.
OS Administrator
OS Administrator
Administrator/Const. Mgr. '
OS Administrator/Const. Mgr.
OS Administrator/Const. Mgr. - Contractor
OS Administrator/Const. Mgr.
OS Administrator
PROJECT CONSTRUCTION
Con structi 0 n M g r./ Co ntracto r
Construction Mgr./ Contractor
Construction Mgr./ Administrator
ACTIONS
Jefferson County WORKPLAN (Continued)
DA TES (FROM - TO)
Conduct Labor Compliance Reviews
Hold Construction Progress Meetings
Final Inspection
Submit Drawdowns and Progress Report
August through Nov. 2000
Weekly: Aug. 2000- Feb. 2001
February, 2001
March, 2001
.
A!
PROJECT CLOSEOUT
Conduct Final Public Hearing
Submit Final Drawdown
PROJECT CLOSEOUT
April, 2001
April, 2001
April - May 2001
April - May 2001
June, 2001
March - May, 2001
March - May, 2001
Complete Close-out Periormance Report
Submit Final Certifications (or Conditional Certifications)
Include Project in Audit
Furnish program component spaces
Complete program component implementation
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RESPONSIBLE PARTY(S)
Construction Mgr./OS Administrator
Co n st. Mg r ./OS Ad m i n istrato riCa ntractar
PT Building Department
Co ntracta rlO SAd m in i strato r
PROJECT CLOSEOUT
Jefferson SOCC
0 SAd m i n istrata r
OS & County Administrator
OS Administrator
Administrator
CFRC Board & Users
CFRC Board & Users
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Jefferson County Community Facility (Child & Family Resource Center) DRAFT CDBG Grant Application
November 1, 1999
Page 21
Resource Analysis:
No past efforts have been made by this consortium of project
collaborators to construct or acquire a building housing this array of specialized services.
Individual or sub-groups have made efforts (eg. Day Treatment group, DCFS/Law
Enforcement group) to mount much-needed services or find space for a particular activity.
The opportunity to build adjacent to JMHS is a solution to multiple needs. CDBG funds
are requested for facility construction; collaborators are committed to supporting CFRC
management and some use-components, and UGN and others will be approached for
funds to operate other project components.(Ad, # 38) The bonding/debt capacity of the
applicant jurisdiction is insufficient to pay for all or part of the construction of this project.
We believe that this particular project should receive grant funds because:
.
it addresses crucial community-identified problems (child abuse, substance abuse,
domestic violence, juvenile crime) requiring collaborative approaches to ameliorate
trauma, restore health, and reduce community impact;
.
it is consistent with national and state-wide goals and trends, that is, the application of
community and individual strengths in a collaborative network to meet the needs of our
most at~risk and vulnerable citizens, including low-income households;
, .?
. the opportunity for project construction and implementation is a source of community
excitement (thus ripe for a positive outcome) and is currently available, do-able, cost
effective, and no purpose would be served by its delay; and,
.
most importantly, failure to proceed with this project will prolong the suffering
experienced by severely disturbed children, child abuse and domestic violence victims,
families in crisis, parents and children seeking reconciliation, and all families for whom
lapses in the continuum of care and limitations in service impede ability to improve
functioning and lead rewarding lives.
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Jefferson County Community Facility (Child & Family Resource Center) DRAFT CDBG Grant Application
November 1, 1999
Page 22
PROJECT MANAGEMENT
Administration:
Jefferson County will administer the grant and act as an oversight
and pass~through agency to the Sub-Recipient, Jefferson Mental Health Services, who
will be responsible to construct the facility. The Jefferson County Administrator (position
vacant at this writing) will be the designated Administrator. The Executive Director of
Jefferson Mental Health Services, who was the project manager for the recent
construction/renovation of the Jefferson Mental Health Services building (to which the
current project will be an addition), will act as the on-site administrator for construction. A
part time Construction Manager will be contracted by the Sub-Recipient to manage the
specifics and details of the construction project. Responsibility for the construction of the
project will include, but not be limited to: compliance with all applicable State and Federal
requirements; permit application; environmental review; building design; preparation of bid
documents; call for bids and award; construction contract administration; acceptance of
finished structure.
The Sub-Recipientlon-site administrator will document all activities and submit
regular reports to the County outlining activities that took place, timeline for project
'2
completion, expenditures, and other aspects of reporting on the progress of the project.
These reports will be used by the jurisdiction to assure the Sub~Recipient's compliance
with the terms and conditions of the Block Grant. Upon successful demonstration that
compliance is obtained, funds will be released by the County.
Should administrative deficiencies occur, correction would be made through a joint
meeting by the jurisdiction, the Sub~Recipientladministrator, and other applicable parties
to assure that the deficiency is resolved. Funds will not be released until the discrepancy
is corrected consistent with Block Grant guidelines.
VOL
25 r,~~:~ ~ i ~34
Jefferson County Community Facility (Child & Family Resource Center) DRAFT CDBG Grant Application
November 1,1999
Page 23
The relationship between the jurisdiction and other project participants is as
follows: Jefferson County is the general purpose regional government. Jefferson Mental
Health Services, the Sub-Recipient and contributor of the land for the project, is a private
not-for-profit agency with a contractual relationship as one of four mental health service
providers with the Peninsula Regional Support Network, the governing body of which
consists (through inter-local agreement) of the County Commissioners of the three
counties within the region, including Jefferson County. The relationship between the
County and the Sub-Recipient (JMHS) will be formalized through a contract, with the
County being the administering and pass~through agency for the CDBG, and JMHS acting
as the operational and development agency. The jurisdiction's County Administrator will
oversee the Sub-recipient's on-site administrator, who will oversee the Architect, and the
Construction Manager, who will oversee the Contractor. The CFRC Board of Directors,
and its Advisory Committee which will include broader community input, will operate in a
consultative capacity to the JMHS on-site administrator, who is also a member of the
CFRC Board. The CFRC Board will also act in an oversight capacity to sub-groups of that
Board who will be implementing use-components of the project upon completion of the
. ...;;'
building- The CFRC Board of Directors will consist of representatives of the agencies or
organizations who carry primary responsibility to assure that the facility, once completed,
is used as identified herein, and that funding for it's operation and maintenance is
assured. Members of the CFRC Board include: a representative of county government;
the Executive Director of JMHS; the supervisor of the local DSHS DCFS office; the
Director of Jefferson Community Recovery Center; the Director of Juvenile Administration
(a division of county government); the Directors of Special Education of both Chimacum
and Port Townsend School District, and such others as the Board deems are appropriate
to its purposes.
I VOL
')- ;;)."""'35
L:J r,~:;~' 1"""
Jefferson County Community Facility (Child & Family Resource Center) DRAFT CDBG Grant Application
November 1, 1999
Page 24
Key individuals/positions responsible for project implementation, grant
management and project maintenance are:
Jefferson County, Board of County Commissioners:
. (Currently vacant position) County Administrator: oversight of CDBG project to assure
compliance and appropriate administration, facility construction phase of project.
.
Karen Bednarski, Jefferson County Auditor's Office: CDBG funds fiscal oversight and
pass-through, facility construction phase of project.
.
David Goldsmith, Director, Health and Human Services: CFRC Board of Directors,
Board oversight of all phases of project.
Jefferson Mental Health Services - Sub-Recipient:
.
Laurie Strong, MSW, Executive Director: on-site administrator of development!
operations of project; oversees Construction Manager & Architect in construction
phase; serves on CFRC Board of Directors, oversight and implementation of Mental
Health service delivery to Day Treatment portion of project, implementation phase;
day-to-day supervision of Concierge, who performs facility operations in
implementation phase.
, },
.
Bonnie Spinek, Administrative Mgr.lFiscal Dept.: liaison with County Auditor, maintains
fiscal records, facilitates bills and payouts, construction phase; maintains fiscal
records, liaisons with Concierge, facilitates receivables and payables, implementation
phase.
Board of Directors, Child and Family Resource Center: responsible for oversight of
project design, funds acquisition for use-component implementation, oversight ongoing
operations, and assurance that outcomes/performance measures are met.
1. David Goldsmith, Director, Jefferson Co. Health and Human Services Department
. VOL
,')...- If-"ry6
L '"' r' ,r;:. . .,"U .
U ,",,-
Jefferson County Community Facility (Child & Family Resource Center) DRAFT CDBG Grant Application
November 1. 1999
Page 25
2. Pat Range, Director of Special Education, Port Townsend School District
3. Kris Lenke, Director of Special Education, Chimacum School District
4. Laurie Strong, Director, Jefferson Mental Health Center
.
Directors # 2, 3,4 responsible for implementation/oversight of Day Treatment
Program.
.
Director # 4 responsible for implementation/oversight of Play & Child Therapy Rooms
& Satellite Offices, plus day to day supervision of Concierge.
5. Richard Weiss, Director, Jefferson Community Recovery Center
6. Bill Nesmith, Supervisor, DSHS Department of Child & Family Services
.
Directors # 5 & 6 are responsible for implementation/oversight of Parent/Child Multi-
Purpose Room/Conference Room.
7. Barbara Johnson, Director, Juvenile Services Administration
.
Directors # 6 & 7 are responsible for implementation/oversight of Forensic Interview
Suite, and Family Room.
. Concierge: half time, as yet unhired, to assure that the scheduling of rooms,
gene.r~1 organization, and physical care of the building, are carried out.
VOL
")~..-
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i'" r, 7
¡(..\J
PRELIMINARY BUDGET
CHILD & FAMILY RESOURCE CENTER FACILITY CONSTRUCTION
ITEM
CDBG
$ 22,500.
General Administration
(Grant/contract execution, civil com-
pliances, record keeping, etc.)
Project Administration
(Environmental Review, On-site
Administration, Construction
Management. etc.)
18,300.
Architectural Fees
18,000.
Engineering Fees
4,000"
Acquisition
Community Facility
(Site & Construction)
387,200.
TOTAL
$ 450,000.
. 3'
VOi-
')5
(.. fM)~
OTHER
$ 500.
5,750.
8,000.
$21,750.
1~38
TOTAL
$ 23,500.
24,050"
18,000
4,000.
8,000.
387,200.
$ 464,750.
IMPACT & BENEFIT TO LOW TO MODERATE INCOME
AND NON-LOW TO MODERATE INCOME HOUSEHOLDS
The use-components, or programs, that are targeted for residence in the
proposed Child and Family Resource Center will in many instances serve the same
families. Following is the estimated impact/benefit on both LMI and non-LMI
households based on program figures identified by child-serving providers.
Use-Com ponent
Impact On
LMI Hshlds. - Non-LMI
Benefit To
LMI Hshlds. - Non-LMI
1. Day Treatment (grades
Two through Five)
8
4
5
1
2. Forensic Interview Suite
Forensic Use - 14
Other Use - 20
14
20
14
20
3. Parent/Child Mult-PurDose Room 150
65
100
150
4. Information/Resource Center 150
75
65
50
5. Family Room
DCFS use - 25
Other use - 20
27
18
27
18
6. Play Therapy Room &
7. Child Trea,tment Rooms
35
25
35
25
Totals are not unduplicated
households, but are
unduplicated use-types.
384
232
306
179
Note: Use-component #'s 8 and 9 do not directly impact LMI or non-LMI households. Rather, impact is
indirect per use by child and family serving agencies.
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