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HomeMy WebLinkAbout020722ca16 !✓ DRAFT Nam, ��SyINGSo- MINUTES Regular Meeting — January 18, 2022, 9:00 a.m. Jefferson County Courthouse—Commissioners' Chambers 1820 Jefferson Street, Port Townsend, WA CALL TO ORDER: Chair Heidi Eisenhour, Commissioner Kate Dean and Commissioner Greg Brotherton participated in the meeting remotely. Chair Eisenhour called the meeting to order at the appointed time. All three Commissioners reflected on the life of Martin Luther King Jr. PUBLIC COMMENT PERIOD: The following is a summary of comments made virtually by individuals in attendance at the meeting and reflect their personal opinions: • Comment regarding the Moderate Risk Waste (MRW) facility at the Port of Port Townsend. Interim County Administrator McCauley provided an update on the facility; it will remain at the Port of Port Townsend until 2025, allowing the County more time to plan for a MRW where the current transfer station is. Public Works will continue on a capital plan for expansion of their facility. An MOU or Agreement to follow. • Comment requesting feedback on Canadian Covid Care Alliance videos shared with the Commissioners recently. • Comment regarding an open letter from head of the Department of Microbiology and Immunology at Tel Aviv University Professor Ehud Qimron to the Israeli Prime Minister of Health. • Comment regarding Martin Luther King Jr., and a large number of Black, Indigenous, and People of Color(BIPOC) not receiving the COVID-19 vaccine. • Comment concerning COVID-19 statistics and Public Health Officials. The Commissioners addressed comments and concerns raised during the Public Comment Period and those received via email. APPROVAL AND ADOPTION OF THE CONSENT AGENDA: Clerk of the Board Carolyn Gallaway stated that Chief Civil Deputy Prosecuting Attorney Philip Hunsucker noted a correction to the Jefferson Transit Authority Agreement(Consent Agenda Item No. 1). Where the document refers to "JTA"he suggested replacing it with"Jefferson Transit Authority"to maintain consistency throughout the document. Commissioner Dean moved to correct the scrivener error regarding Jefferson Transit Authority, and approve the items on the Consent Agenda as presented. Commissioner Brotherton seconded the motion which carried by a unanimous vote. 1. AGREEMENT, Interlocal re: Use of the Gateway Visitor Center for Transit to Fast Ferry Service; No Dollar Amount; Jefferson County Administrator; Jefferson Transit Authority 1 Commissioners Meeting Minutes of January 18, 2022 DRAFT 2. AGREEMENT re: Restoration at the Chimacum Confluence; In the Amount of$25,600; Jefferson County Environmental Public Health;North Olympic Salmon Coalition(NOSC) 3. AGREEMENT re: Nurse Family Partnership; In the Amount of$191,868; Jefferson County Public Health; Kitsap Public Health District 4. AGREEMENT re: Jail Inmate Food Services; In the Amount of$151,923; Jefferson County Sheriff's Office/Jail; Summit Food Services, LLC 5. MINUTES re: Regular Meeting of January 10, 2022 and Special Meeting Minutes of January 10, 2022 (WSAC Virtual Assembly) 6. Payment of Jefferson County A/P Warrants Done by Payroll Dated January 10, 2022 Totaling$146,204.47 (Records of all claims submitted for payment along with A/P Warrants approved by the Payroll Services Manager are retained in the Jefferson County Auditor's Office) COMMISSIONERS' BRIEFING SESSION: The Commissioners discussed recent meetings they attended. WEEKLY UPDATE re: COVID-19: Public Health Officer Dr. Allison Berry provided information on the COVID-19 virus in Jefferson County and Emergency Management Director Willie Bence provided a situation report. Commissioner Dean announced to those in attendance that Congressman Derek Kilmer will be attending the next Board of County Commissioners meeting to provide an update immediately following next week's Weekly COVID-19 update. The meeting was recessed at 10:36 a.m. and reconvened at 10:40 a.m. with all three Commissioners present. DISCUSSION re: County Administrator Recruitment: Interim County Administrator Mark McCauley stated that the current contract with Prothman for recruitment services is currently $99,999. He explained that the contract has internal limits specific to each job search and he intends to submit a contract amendment to the Board for approval at the next meeting. The Board gave direction to Prothman Senior Consultant Steve Worthington to cast a wide and diverse search for the County Administrator position. COMMISSIONERS' BRIEFING SESSION- Continued: Interim County Administrator Mark McCauley stated InterGOV implementation has a June 30,2022 start date and a workshop will be planned for later in the year. The Commissioners and Interim County Administrator continued reviewing miscellaneous topics and calendar coordination. The meeting was recessed at 11:29 a.m. and reconvened at 1:30 p.m. with all three Commissioners present. WORKSHOP re: Sheriffs Navigator Program: Sheriff Joe Nole and Navigator Stephen Echols were present to review the Sheriff's Navigator Program with the Board. The grant for the Navigator position is funded through 2022. Commissioner Dean shared legislative proposals regarding bodycams and public records request of bodycam footage. Commissioner Brotherton shared Jefferson Healthcare's Behavioral Health encounters statistics with the Board. 2 Commissioners Meeting Minutes of January 18, 2022 RAFT COUNTY ADMINISTRATOR BRIEFING SESSION: Interim County Administrator/Central Services Director Mark McCauley reviewed the following with the Board: • Review items to discuss • Weekly COVID-19 discussion: Staff COVID-19 policies, failed Federal OSHA mandate, and Washington State to review employee mandate • Legislative Update: Commissioner Dean reported on various bills • 2022 ICLEI Annual Membership/ADDITIONAL BUSINESS: Commissioner Brotherton moved that the County pay the annual ICLEI membership and bill the City of Port Townsend, if they are willing, for half of that cost. Commissioner Eisenhour seconded the motion which carried by a unanimous vote. • Homeless Housing Information • New 4H Coordinator • Calendar Coordination and miscellaneous items • HB1627 re: Septic alternatives NOTICE OF ADJOURNMENT: Chair Eisenhour adjourned the meeting at 3:22 p.m. until the next regular meeting or special meeting as properly noticed. JEFFERSON COUNTY BOARD OF COMMISSIONERS SEAL: Heidi Eisenhour, Chair ATTEST: Greg Brotherton, Member Carolyn Gallaway, CMC Kate Dean, Member Clerk of the Board 3 ti4o` ��G DRAFT If/ r N SNI NCi`��~ MINUTES Regular Meeting — January 24, 2022, 9:00 a.m. Jefferson County Courthouse—Commissioners' Chambers 1820 Jefferson Street, Port Townsend, WA CALL TO ORDER: Chair Heidi Eisenhour, Commissioner Kate Dean and Commissioner Greg Brotherton participated in the meeting remotely. Chair Eisenhour called the meeting to order at the appointed time. She thanked first responders for their quick action during the recent fire at the Port Townsend Paper Mill. PUBLIC COMMENT PERIOD: The following is a summary of comments made virtually by individuals in attendance at the meeting and reflect their personal opinions:No comments received. Chair Eisenhour stated she would keep the comment period open. APPROVAL AND ADOPTION OF THE CONSENT AGENDA: Commissioner Brotherton moved to approve the items on the Consent Agenda as presented. Commissioner Dean seconded the motion which carried by a unanimous vote. 1. CALL FOR BIDS and APPROVAL OF CONTRACT PLANS re: Thorndyke Road M.P. 4.71 Culvert Replacement, County Project No. 18020580; Bids are Accepted Until 9:30 a.m. and Opened and Read Publicly at 10:30 a.m. on Monday, February 28,2022 (VIRTUALLY)in the Commissioners' Chambers at the Jefferson County Courthouse, 1820 Jefferson Street, Port Townsend, WA 2. AGREEMENT re: Recycling Services; In the Amount of$2,977,715; Jefferson County Public Works; Skookum Contract Services 3. AGREEMENT re: Olympic Discovery Trail—Anderson Lake Connection, Project No. 18019893; In the Amount of$644,535; Jefferson County Public Works; Otak Inc. 4. AGREEMENT,Amendment No. 1 re: Develop and Implement Tobacco, Vapor and Marijuana Product Prevention and Intervention Strategies for Youth; Additional Amount of$27,380 and Time Extension; Jefferson County Public Health; Kitsap Public Health District 5. AGREEMENT re: 2022-2024 Consolidated Contracts; Amount to be Determined; Jefferson County Public Health; Washington State Department of Health 6. AGREEMENT,Amendment No. 1 re: Executive Search Services; Additional Amount of $5,500; The Greg Prothman Company 7. MEMORANDUM OF TERMINATION AND MEMORANDUM OF AGREEMENT re: Salary Support; In the Total Corrected Amount of$146,910; Jefferson County Administrator; Washington State University; Jefferson County Extension 8. 2022 DIGITAL SUBMITTAL OF CERTIFICATION OF ROAD LEVY re: Jefferson County Public Works; County Road Administration Board(CRAB) 1 MeetingMinutes of January24, 2022 DRAFT Commissioners 9. Payment of Jefferson County Payroll Warrants Dated January 20, 2022 Totaling $72,305.12 and A/P Warrants Done by Payroll Dated January 20, 2022 Totaling $13,627.25 (Records of all claims submitted for payment along with A/P Warrants approved by the Payroll Services Manager are retained in the Jefferson County Auditor's Office) 10. Payment of Jefferson County Vouchers/Warrants Dated December 29, 2021 Totaling $1,054,253.28 (Records of all claims submitted for payment along with vouchers approved and signed by the Board of Jefferson County Commissioners are retained by the Jefferson County Auditor and Public Works Department.) PUBLIC COMMENT PERIOD-Continued: The following is a summary of comments made virtually by individuals in attendance at the meeting and reflect their personal opinions: • Comment regarding recycling in Jefferson County. • Comment regarding recycling in Jefferson and Clallam Counties. The Commissioners and addressed comments and concerns raised during the Public Comment Period. WEEKLY UPDATE re: COVID-19: Public Health Officer Dr. Allison Berry provided information on the COVID-19 virus in Jefferson County and Emergency Management Director Willie Bence provided a situation report. Chair Eisenhour announced that the Hearing scheduled for 10:30 a.m. will be moved to 11:00 a.m. to accommodate Congressman Derek Kilmer's update. BRIEFING re: What's Happening in Congress; Update on Infrastructure and the Build Back Better(BBB) Initiative: U.S. Representative Derek Kilmer provided updates on various issues that effect Jefferson County and the nation. HEARING re: To Consider Inactivating Fund 202-000-030: Road Improvement Bonds, and Inactivating Fund 602-000-010: Road Improvement Guaranty Fund: Interim County Administrator Mark McCauley explained the two funds were created decades ago regarding Road Improvement Districts and Bonds that would fund work in those districts. He noted that the projects have been completed and the debt has been paid off and proposed action would move those remaining funds into the General Fund. Treasurer Stacie Prada stated she agrees with closing the accounts and transferring funds. Chair Eisenhour opened the hearing for public testimony. The following individuals provided testimony: Deborah Pedersen and George Yount. Hearing no further testimony, Chair Eisenhour closed the public hearing. After deliberations, Commissioner Dean moved to adopt ORDINANCE NO. 01-0124-22 re: In the Matter of Inactivating Funds 202-000-030: Road Improvement Bond Fund, and Fund 602-000-010: Road Improvement Guaranty Fund. Commissioner Brotherton seconded the motion which carried by a unanimous vote. A correction to the RCW reflected in the ordinance was addressed later in the meeting. The meeting was recessed at 11:12 a.m. and reconvened at 11:18 a.m. with all three Commissioners present. 2 Commissioners Meeting Minutes of January 24, 2022 DRAFT COMMISSIONERS' BRIEFING SESSION-Continued: The Commissioners and Interim County Administrator continued reviewing recent meetings they attended, miscellaneous items and upcoming meetings. Commissioner Brotherton proposed holding an Executive Session during the afternoon session to discuss the performance of a public employee and the Board agreed adding an Executive Session later in the meeting. The meeting was recessed at 11:43 a.m. and reconvened at 12:00 p.m. with all three Commissioners present. QUARTERLY ELECTED OFFICIALS/DEPARTMENT DIRECTORS MEETING: The Board met with various Jefferson County Elected Officials and Department Directors to discuss the following issues: County Administrator Recruitment, open positions/recruitments, labor negotiations, budget status, Covid-19 update, the ninth(9th)temporary COVID-19 Policy, additional business topics, and future discussion topics. The meeting was recessed at 12:58 p.m. and reconvened at 1:31 p.m. with all three Commissioners present. WORKSHOP re: Solid Waste Facility Replacement and Draft Resolution re: Solid Waste Facility Taskforce: Public Works Director/County Engineer Monte Reinders and Solid Waste Manager Al Cairns were present to discuss the Solid Waste Facility Replacement,proposed task force and recycling issues. DISCUSSION re: Adopting a Ninth (9th) Temporary County Policy Based on Emergency Response to the COVID-19 Pandemic: Chief Civil Deputy Prosecuting Attorney Philip Hunsucker and Human Resources Manager Sarah Melancon were present to brief the Board on the proposed ninth County policy regarding the COVID-19 pandemic. After discussion and edits, the Board agreed to seek the advice of Public Health Officer Dr. Allison Berry on whether or not employees who have not received the COVID-19 vaccine, should be able to take their masks off to drink or eat during their work day. Dr. Berry joined the discussion and provided guidance to the Board. After further discussion and edits to the policy, Commissioner Dean moved to adopt RESOLUTION NO. 04-22 re: A 9th Temporary County Policy Based on Emergency Response to the COVID-19 Pandemic, as modified today. Commissioner Brotherton seconded the motion which carried by a unanimous vote. ADDITIONAL BUSINESS: EXECUTIVE SESSION: An Executive Session was added. Chair Eisenhour announced that the Executive Session will be held from 3:12 p.m. to 3:30 p.m. regarding personnel -to review the performance of a public employee under exemptions as outlined in the Open Public Meetings Act, RCW 42.30.110(1)(g). Staff present: Interim County Administrator/Central Services Director and Human Resources Manager. The Board resumed the regular meeting at 3:32 p.m. Chair Eisenhour announced that the Board will be extending the Executive Session from 3:33 p.m. to 3:45 p.m. The Board concluded the Executive Session and resumed the regular meeting at 3:46 p.m. 3 Commissioners Meeting Minutes of January 24, 2022 DRAFT CORRECTION TO ADOPTED ORDINANCE NO. 01-0124-22: Interim County Administrator Mark McCauley stated that Ordinance No. 01-0124-22 was approved earlier in the meeting but contained an incorrect RCW. He noted that Tom Thiersch caught the error. The ordinance refers to RCW 35.54.095 which pertains to cities and towns, and the RCW should be replaced with RCW 36.88.235. The Commissioners supported the correction and thanked Mr. Thiersch for catching the error. Clerk of the Board Carolyn Gallaway stated the minutes will reflect the change. COUNTY ADMINISTRATOR BRIEFING SESSION: Interim County Administrator/Central Services Director Mark McCauley reviewed the following with the Board: • Review of items to discuss • Legislative Update: Commissioner Dean reported on various bills NOTICE OF ADJOURNMENT: Chair Eisenhour adjourned the meeting at 4:00 p.m. until the next regular meeting or special meeting as properly noticed. JEFFERSON COUNTY BOARD OF COMMISSIONERS SEAL: Heidi Eisenhour, Chair ATTEST: Greg Brotherton, Member Carolyn Gallaway, CMC Kate Dean, Member Clerk of the Board 4 l'"*ft' f� _� DRAFT MINUTES Jefferson County Board of Commissioners Jefferson County Chamber of Commerce Joint Special Meeting — Friday, January 21, 2022, 10:00 a.m. Jefferson County Courthouse—Commissioners' Chambers 1820 Jefferson Street, Port Townsend, WA (Virtual Meeting) CALL TO ORDER: Jefferson County Chamber of Commerce staff called the meeting to order. Commissioner Kate Dean and Commissioner Greg Brotherton were in attendance. PRESENTATION re: State of the County: Commissioner Dean and Commissioner Brotherton were present to give a report on the State of the County to Jefferson County Chamber of Commerce members and attendees. NOTICE OF ADJOURNMENT: The meeting was adjourned at 11:07 a.m. by Chamber of Commerce staff. JEFFERSON COUNTY BOARD OF COMMISSIONERS SEAL: Heidi Eisenhour, Chair ATTEST: Greg Brotherton, Member Carolyn Gallaway, CMC Kate Dean, Member Clerk of the Board 1