Loading...
HomeMy WebLinkAboutM020705 District No. 1 Commissioner: Phil Johnson District No.2 Commissioner: David W. Sullivan District No.3 Commissioner: Patrick M. Rodgers County Administrator: John F. Fischbach Clerk of the Board: Lorna Delaney MINUTES Week of February 7,2005 Chainnan Phil Johnson called the meeting to order in the presence of Commissioner David W. Sullivan. Commissioner Patrick M. Rodgers was absent. Approval of Minutes: Commissioner Sullivan moved to approve the minutes of January 3, 2005 with a correction to the name of one of the committees listed on page I (Higher Access Committee should read Higher Education Access Committee), and the January 10, 2005 minutes as presented. Chainnan Johnson seconded the motion. The motion carried. Alternate Appointment for Peninsula Development Association (PDA): Commissioner Sullivan noted that he is the representative on the PDA Committee. However, he will be in Olympia when their next meeting is scheduled and they have asked that an alternate representative be appointed to attend the meeting. Commissioner Sullivan moved to appoint County Administrator John Fischbach as the alternate representative on the PDA Board. Chainnan Johnson seconded the motion. The motion carried. PUBLIC COMMENT PERIOD: The following comments were made: the Commissioners need to work together on issues to get things accomplished; an article in the Seattle PI was quoted about the recent tsunami and the threat a major earthquake and tsunami could pose in Puget Sound; the Courthouse needs seismic reinforcement and major restoration, the Courts should stay in the building but the administrative offices should move to another location; concerns for the safety of people in the Courthouse if there is a bad wind stonn or a terrorist action at Indian Island; a request to remove the agreements from the Consent Agenda regarding the upgrade of the voter tabulation system and replacement of voter registration system because more public input is needed, and sometimes items are put on the Consent Agenda so that they can be passed without public review; the Auditor's Office has been researching the upgrade ofthe voter tabulation system and replacement of the voter registration system since 2002, it has been in the Auditor's budget for the past 3 years, and no one has come forward at the budget hearings to speak against it; written Page 1 Commissioners Meeting Minutes: Week of February 7,2005 .....'m"'~O~. (i':.t-'í :::: .' - ~ ·.:,.t!iIN('....CO~ policies should be required and employees need to have signed statements in their personnel files that they have read and understand the policies and that they will abide by them. APPROVAL AND ADOPTION OF THE CONSENT AGENDA: Commissioner Sullivan moved to delete Items # 2,4,5, and 6 and to approve the balance of the items on the Consent Agenda as presented. Chainnan Sullivan seconded the motion which carried by a unanimous vote. 1. HEARING NOTICE re: Community Development Block Grant (CDBG) Funding for Housing Needs Assessment with the City of Port Townsend; Hearing Scheduled for Tuesday, February 22, 2005 at 10:05 a.m. in the County Commissioners' Chamber 2. DELETE RESOLUTION NO. 10-05 re: Naming a Private Road, Faith Way (Approved Later in Minutes) 3. AGREEMENT re: Emergency Equipment Rental for Bank Protection Work on Clearwater Road, Project No. X01691; Jefferson County Public Works; Northwest Rock, Inc. 4. DELETE AGREEMENT re: Funding for Healthy Youth Project for Reducing Underage Drinking; Jefferson County Sheriffs Office; Washington State Department of Social and Health Services, Division of Alcohol and Substance Abuse 5. DELETE AGREEMENT re: Upgrade Voter Tabulation System and Services; Jefferson County Auditor; Election Systems & Software, Inc. (Approved Later in Minutes) 6. DELETE AGREEMENT re: Replacement of Voter Registration System in the Elections Division of the Auditor's to Comply with State and Federal Requirements (Help America Vote Act); Jefferson County Central Services; DFM Associates (Approved Later in Minutes) 7. AGREEMENT re: Funding for Purchase of a Laser Printer for the Juvenile and Corrections System; Jefferson County Juvenile and Family Court Services; Washington State Administrative Office of the Courts 8. AGREEMENT re: Preferred Provider for Health Services; Jefferson County Health and Human Services; First Choice Health Network 9. AGREEMENT re: Professional Services for Phase 1 of the Dosewallips River Property ESA; Jefferson County Health and Human Services; Krazan & Associates 10. AGREEMENT, Amendment No.2 re: Biennial Funding to Provide Services for Individuals with Developmental Disabilities; Jefferson County Health and Human Services; Washington State Department of Social and Health Services 11. AGREEMENT re: Purchase of Parcel #602 343 014 for the Dosewallips Floodplain Acquisition Project IAC/SRFB #04-1 639A; Jefferson County Health and Human Services, Natural Resources Division; Gary Barney, Seller 12. AGREEMENT re: Purchase of Parcels #602 343 001 and #602 342 001 for the Dosewallips Floodplain Acquisition Project IAC/SRFB #04-1639A; Jefferson County Health and Human Services, Natural Resources Division; Mary K. Swift, Seller 13. AGREEMENT re: Purchase of Parcels #602 343 010, #602 343 012 and #602 343 013 for the Dosewallips Floodplain Acquisition Project IAC/SRFB #04-1 639A; Jefferson County Health and Human Services, Natural Resources Division; Jacob Johnson, Seller 14. AGREEMENT re: 2005 Hotel-Motel Grant Funding; Quilcene Historical Museum Page 2 Commissioners Meeting Minutes: Week of February 7,2005 15. AGREEMENT Amendment No.1 re: Public Defender Services for 2005-2007; Jefferson Associated Counsel 16. Advisory Board Reappointment; Jefferson County Substance Abuse Services Advisory Board; Three (3) Year Tenn Expiring February 9, 2008; Sherry Kimbrough 17. Advisory Board Appointment; Jefferson County Developmental Disabilities Advisory Board; Three (3) Year Tenn Expiring February 7,2008; Debbie Kronk, Jefferson County Sheriff's Office AGREEMENT re: Upgrade Voter Tabulation System and Services; Jefferson County Auditor; Election Systems & Software, Inc.: (Item #5 on the Consent Agenda) Auditor Donna Eldridge explained that this equipment upgrade has been in the budget for the past three years. She explained that the Elections Department has paid ER&R $1,000 per month for the ballot tabulator that was purchased in 1992 and it depreciated out several years ago. In 2002 they began to do research on a new system. The current ballot tabulation system is not efficient and it is getting more difficult to actually feed the ballots into the machine. It needs to be replaced and the "Help America Vote" Act has funding available to upgrade the system. She sent a draft request to the Secretary of State's Office for $181,000 for two ballot tabulators. The Secretary of State's Office suggested that the request be made for one ballot tabulator and maintenance and license fees for three years. Elections personnel will be able to write programs to save money for the County and special taxing districts by purchasing card stock and printing the ballots for $.08 each rather that having them sent to the printer. The County will not have to pay one tabulator and services. Commissioner Sullivan stated that he is pleased that the Auditor has reached out to the public and answered their questions. She also has a paper trail in place. He contacted several people who had concerns about the election process and different types of machines and received very good feedback about the equipment that the Auditor has chosen. Donna Eldridge explained that Jefferson County has a positive track record regarding the voting process. The political parties are notified of everything that the Elections staff does during an election and they are encouraged to have observers present. The Auditor's Office has total control over what ballot goes to what precinct. During the recount ofthe Governor's race, the numbers were exactly the same for each precinct on matching the original vote count, the machine recount, and the hand recount. County Administrator John Fischbach noted that this purchase was discussed during the budget process last fall and the Auditor's Office has done their homework on the system. The type of system that the Auditor chooses to purchase comes under her purview. The Board is being asked to perfonn their ministerial function, which is to sign a contract. Page 3 Commissioners Meeting Minutes: Week of February 7,2005 ..,"',. ~ . to ~~.t .'~~ ~ 'toll' Commissioner Sullivan moved to approve the agreement regarding the upgrade of the voter tabulation system and services. Chainnan Johnson seconded the motion. The motion carried. AGREEMENT re: Replacement of Voter Registration System in the Elections Division of the Auditor's to Comply with State and Federal Requirements (Help America Vote Act); Jefferson County Central Services; DFM Associates: (Item #6 on the Consent Agenda) Commissioner Sullivan moved to approve the agreement with DFM Associates for replacement ofthe voter registration system. Chainnan Johnson seconded the motion. The motion carried. Proposed Resolution Naming a Private Road, Faith Way: (Item #2 on the Consent Agenda) Commissioner Sullivan stated that the first choice for the name of this road was State Street. This came about because the Methodist Church donated several acres to the South Seven Housing project which is being paid for with public funding. Church Street intersects this road and it would have created the intersection of "Church and State." JeffCom, the dispatchers, and the fire department were opposed to the name State Street. The second choice is Faith Way. Commissioner Sullivan moved to adopt RESOLUTION NO. 10-05 naming the private road Faith Way. Chainnan Johnson seconded the motion. The motion carried. BID OPENING re: 2005 Supply of Asphalt Concrete for Maintenance Projects on Various County Roadways: Bruce Laurie, Public Works, opened and read the bids as follows: Lakeside Industries Asphalt for West JC $303,002.00 Ace Paving Asphalt for East JC $208,310.00 Commissioner Sullivan moved to have the Public Works Department check the bids for accuracy and make a recommendation for bid award that is to the best advantage of the County. Chainnan Johnson seconded the motion which carried. HEARING re: Declaring Certain Personal Property as Surplus and Authorize Disposal: The Chair opened the public hearing. Central Services Director Allen Sartin explained that each year the Infonnation Services Department reviews the list of equipment that they maintain to detennine what equipment is broken, worn out, or technologically obsolete. The replacement schedule is part of the budget process and they dispose of obsolete equipment that is fully depreciated. The equipment doesn't have much value because parts have been removed. Page 4 Commissioners Meeting Minutes: Week of February 7,2005 _,0'".+, ~ '.~ .."~ 1t1,~1t1 ",~.....('I"" There ~e 102 PCs, 90 monito:s, a scanner, a printer, and 5 pieces of miscellaneous equipment to be advertIsed for sale. If the eqUipment doesn't sell, the Board would need to authorize disposal. Several non-profits and schools are interested in the equipment. He asked the Board to sign a bid notice to be advertised in the newspaper. If no bids are received, other ways of disposing ofthe equipment will be utilized rather than taking it to the landfill. Chainnan Johnson opened the hearing for public comment. Hearing no comment for or against the declaration of surplus property and authorization of disposal, the Chair closed the public hearing. Commissioner Sullivan moved to approve RESOLUTION NO. 11-05 in the matter of findings and detennination to declare certain personal property as surplus and authorize disposal. Chainnan Johnson seconded the motion. The motion carried. Allen Sartin then presented a Notice of Equipment Sale for the Chair to sign. Bids will be accepted until February 25th, 2005 at 4 p.m. They will be opened at the Commissioner's meeting on February 28,2005. Commissioner Sullivan moved to have the Chair sign the Notice of Equipment Sale. Chainnan Johnson seconded the motion which carried. Larry Browning and Representatives of the Jefferson Trails Coalition re: Update on the Larry Scott Memorial TraiVOlympic Discovery Trail Project: Chuck Preble, President of the Peninsula Trails Coalition, introduced Jan Marz, Chair of the Jefferson Trails Coalition, Larry Browning, President of the Quimper Trails Association, and Jeannie Kosner, representing the back country horsemen on the Jefferson Trails Coalition. He explained the Olympic Discovery Trail vision as "a lowland, all weather, non-motorized transportation corridor that connects the major population centers of the north Olympic Peninsula from Port Townsend to the Pacific Ocean." It is approximately 129 miles and will be a feeder trail with side trail connections to all major tourist attractions. The trail is 1 0 feet wide and hard surfaced with a soft surface for horses on one side. When the railroad was abandoned in the 1980s, the trail concept was developed, but unfortunately most of the railroad grade was sold before Clallam County and Jefferson County incorporated it in their Comprehensive Plans. Thirty-two miles ofthe trail are completed and usable. Work is funded and being done on another 35 miles to be completed by December, 2006. Jefferson County has three miles of trail completed from the waterfront at the Port to Highway 20. Approximately 24 miles of trail in Jefferson County will connect it to Clallam County at Diamond Point Road. In Clallam County, the trail currently goes from Sequim through downtown Port Angeles to Edis Hook with the exception of one mile just before the Dungeness River that will be completed this summer. There are six miles of trail completed on the north side of Lake Crescent and work is being done on several sections from Sequim to the Jefferson County line, including a bridge over Jimmy-Corne-Lately Creek. They plan to connect to Blyn by the end of summer. Out west, Page 5 Commissioners Meeting Minutes: Week of February 7,2005 .'''''' :: '.1'... ... ....0: .. ~4'ItIN~\'I;re they have approximately 20 miles of trail in various stages of acquisition or construction. A big issue is crossing the Elwah River and there are plans to put a trail under the two lane bridge that will be built. The trail will eventually connect to the Puget Sound area through Jefferson County. When people can have access, they will come to the Peninsula and this will help boost the economy in both counties. The Larry Scott Trail is a key piece in the Jefferson County trail system. J an Marz explained that lAC grant funding has helped to continue work on the trail. Many people are getting involved and the Jefferson Trail Coalition has put on several fundraisers. The public is much more aware of the trail and they are eager for it's expansion. Jefferson County Public Works staff has been working to acquire the property for the trail to the Discovery Bay Golf Course. Larry Browning pointed out that the next section of the trail between Highway 20 and South Discovery Road has been identified as the Jefferson Trail Coalition's top priority. Currently some of the old railroad grade in this area is owned by Jefferson County, but much of it is privately owned. Discovery Timber owns a portion of it and may be interested in selling. He requested that the Board direct Public Works Staff to work on acquiring this property. Chuck Preble mentioned that there is an "Adopt a Trail" program in place that handles vegetation and litter control. He added that last year they tried to get Federal funding, but did not succeed. They plan to try again next year. Congressman Nonn Dicks coordinates the trail project infonnation for the Senators who are in favor ofthe trail. Ifthey get Federal funding, they can acquire the property and build the section from Four Corners to Discovery Bay. He asked that the Board support this project. The Board then met in Executive Session from 11 :00 a.m. to Noon with the County Administrator, Deputy Prosecuting Attorney, Community Development Director and Mark Johnsen regarding actual litigation. MEETING ADJOURNED JEFFERSON COUNTY BOARD OE OMMISSIONERS SEAL: ATTEST: rJdJ.k?2titt/zRJl> OiY/C .ð1Ílie Mattlìes, CMC I Deputy Clerk of the Board Page 6