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MINUTES
Regular Meeting — January 24, 2022, 9:00 a.m.
Jefferson County Courthouse—Commissioners' Chambers
1820 Jefferson Street, Port Townsend, WA
CALL TO ORDER: Chair Heidi Eisenhour, Commissioner Kate Dean and
Commissioner Greg Brotherton participated in the meeting remotely. Chair Eisenhour called the
meeting to order at the appointed time. She thanked first responders for their quick action during the
recent fire at the Port Townsend Paper Mill.
PUBLIC COMMENT PERIOD: The following is a summary of comments made
virtually by individuals in attendance at the meeting and reflect their personal opinions: No comments
received. Chair Eisenhour stated she would keep the comment period open.
APPROVAL AND ADOPTION OF THE CONSENT AGENDA: Commissioner
Brotherton moved to approve the items on the Consent Agenda as presented. Commissioner Dean
seconded the motion which carried by a unanimous vote.
1. CALL FOR BIDS and APPROVAL OF CONTRACT PLANS re: Thorndyke Road M.P.
4.71 Culvert Replacement, County Project No. 18020580; Bids are Accepted Until 9:30 a.m. and
Opened and Read Publicly at 10:30 a.m. on Monday, February 28, 2022 (VIRTUALLY) in the
Commissioners' Chambers at the Jefferson County Courthouse, 1820 Jefferson Street, Port
Townsend, WA
2. AGREEMENT re: Recycling Services; In the Amount of$2,977,715; Jefferson County Public
Works; Skookum Contract Services
3. AGREEMENT re: Olympic Discovery Trail—Anderson Lake Connection, Project No.
18019893; In the Amount of$644,535; Jefferson County Public Works; Otak Inc.
4. AGREEMENT,Amendment No. 1 re: Develop and Implement Tobacco, Vapor and Marijuana
Product Prevention and Intervention Strategies for Youth; Additional Amount of$27,380 and
Time Extension; Jefferson County Public Health; Kitsap Public Health District
5. AGREEMENT re: 2022-2024 Consolidated Contracts; Amount to be Determined; Jefferson
County Public Health; Washington State Department of Health
6. AGREEMENT,Amendment No. 1 re: Executive Search Services; Additional Amount of
$5,500; The Greg Prothman Company
7. MEMORANDUM OF TERMINATION AND MEMORANDUM OF AGREEMENT re:
Salary Support; In the Total Corrected Amount of$146,910; Jefferson County Administrator;
Washington State University; Jefferson County Extension
8. 2022 DIGITAL SUBMITTAL OF CERTIFICATION OF ROAD LEVY re: Jefferson
County Public Works; County Road Administration Board (CRAB)
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Commissioners Meeting Minutes of January 24, 2022
9. Payment of Jefferson County Payroll Warrants Dated January 20, 2022 Totaling $72,305.12
and A/P Warrants Done by Payroll Dated January 20, 2022 Totaling $13,627.25 (Records of all
claims submitted for payment along with A/P Warrants approved by the Payroll Services Manager are retained in
the Jefferson County Auditor's Office)
10. Payment of Jefferson County Vouchers/Warrants Dated December 29, 2021 Totaling
$1,054,253.28 (Records of all claims submitted for payment along with vouchers approved and signed by the
Board of Jefferson County Commissioners are retained by the Jefferson County Auditor and Public Works
Department.)
PUBLIC COMMENT PERIOD - Continued: The following is a summary of
comments made virtually by individuals in attendance at the meeting and reflect their personal opinions:
• Comment regarding recycling in Jefferson County.
• Comment regarding recycling in Jefferson and Clallam Counties.
The Commissioners and addressed comments and concerns raised during the Public Comment Period.
WEEKLY UPDATE re: COVID-19: Public Health Officer Dr. Allison Berry provided
information on the COVID-19 virus in Jefferson County and Emergency Management Director Willie
Bence provided a situation report. Chair Eisenhour announced that the Hearing scheduled for 10:30 a.m.
will be moved to 11:00 a.m. to accommodate Congressman Derek Kilmer's update.
BRIEFING re: What's Happening in Congress; Update on Infrastructure and the
Build Back Better(BBB) Initiative: U.S. Representative Derek Kilmer provided updates on various
issues that effect Jefferson County and the nation.
HEARING re: To Consider Inactivating Fund 202-000-030: Road Improvement
Bonds, and Inactivating Fund 602-000-010: Road Improvement Guaranty Fund: Interim County
Administrator Mark McCauley explained the two funds were created decades ago regarding Road
Improvement Districts and Bonds that would fund work in those districts. He noted that the projects
have been completed and the debt has been paid off and proposed action would move those remaining
funds into the General Fund. Treasurer Stacie Prada stated she agrees with closing the accounts and
transferring funds.
Chair Eisenhour opened the hearing for public testimony. The following individuals provided testimony:
Deborah Pedersen and George Yount. Hearing no further testimony, Chair Eisenhour closed the public
hearing.
After deliberations, Commissioner Dean moved to adopt ORDINANCE NO. 01-0124-22 re: In the
Matter of Inactivating Funds 202-000-030: Road Improvement Bond Fund, and Fund 602-000-010:
Road Improvement Guaranty Fund. Commissioner Brotherton seconded the motion which carried by a
unanimous vote. A correction to the RCW reflected in the ordinance was addressed later in the meeting.
The meeting was recessed at 11:12 a.m. and reconvened at 11:18 a.m. with all three
Commissioners present.
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Commissioners Meeting Minutes of January 24, 2022
COMMISSIONERS' BRIEFING SESSION - Continued: The Commissioners and
Interim County Administrator continued reviewing recent meetings they attended, miscellaneous items
and upcoming meetings. Commissioner Brotherton proposed holding an Executive Session during the
afternoon session to discuss the performance of a public employee and the Board agreed adding an
Executive Session later in the meeting.
The meeting was recessed at 11:43 a.m. and reconvened at 12:00 p.m. with all three
Commissioners present.
QUARTERLY ELECTED OFFICIALS/DEPARTMENT DIRECTORS
MEETING: The Board met with various Jefferson County Elected Officials and Department Directors
to discuss the following issues: County Administrator Recruitment, open positions/recruitments, labor
negotiations,budget status, Covid-19 update, the ninth(9th)temporary COVID-19 Policy, additional
business topics, and future discussion topics.
The meeting was recessed at 12:58 p.m. and reconvened at 1:31 p.m. with all three
Commissioners present.
WORKSHOP re: Solid Waste Facility Replacement and Draft Resolution re: Solid
Waste Facility Taskforce: Public Works Director/County Engineer Monte Reinders and Solid Waste
Manager Al Cairns were present to discuss the Solid Waste Facility Replacement,proposed task force
and recycling issues.
DISCUSSION re: Adopting a Ninth (9th) Temporary County Policy Based on
Emergency Response to the COVID-19 Pandemic: Chief Civil Deputy Prosecuting Attorney Philip
Hunsucker and Human Resources Manager Sarah Melancon were present to brief the Board on the
proposed ninth County policy regarding the COVID-19 pandemic.
After discussion and edits,the Board agreed to seek the advice of Public Health Officer Dr. Allison
Berry on whether or not employees who have not received the COVID-19 vaccine, should be able to
take their masks off to drink or eat during their work day. Dr. Berry joined the discussion and provided
guidance to the Board. After further discussion and edits to the policy, Commissioner Dean moved to
adopt RESOLUTION NO. 04-22 re: A 9th Temporary County Policy Based on Emergency Response to
the COVID-19 Pandemic, as modified today. Commissioner Brotherton seconded the motion which
carried by a unanimous vote.
ADDITIONAL BUSINESS: EXECUTIVE SESSION: An Executive Session was
added. Chair Eisenhour announced that the Executive Session will be held from 3:12 p.m. to 3:30 p.m.
regarding personnel -to review the performance of a public employee under exemptions as outlined in
the Open Public Meetings Act, RCW 42.30.110(1)(g). Staff present: Interim County
Administrator/Central Services Director and Human Resources Manager. The Board resumed the
regular meeting at 3:32 p.m. Chair Eisenhour announced that the Board will be extending the Executive
Session from 3:33 p.m. to 3:45 p.m. The Board concluded the Executive Session and resumed the
regular meeting at 3:46 p.m.
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Commissioners Meeting Minutes of January 24, 2022
CORRECTION TO ADOPTED ORDINANCE NO. 01-0124-22: Interim County
Administrator Mark McCauley stated that Ordinance No. 01-0124-22 was approved earlier in the
meeting but contained an incorrect RCW. He noted that Tom Thiersch caught the error. The ordinance
refers to RCW 35.54.095 which pertains to cities and towns, and the RCW should be replaced with
RCW 36.88.235. The Commissioners supported the correction and thanked Mr. Thiersch for catching
the error. Clerk of the Board Carolyn Gallaway stated the minutes will reflect the change.
COUNTY ADMINISTRATOR BRIEFING SESSION: Interim County
Administrator/Central Services Director Mark McCauley reviewed the following with the Board:
• Review of items to discuss
• Legislative Update: Commissioner Dean reported on various bills
NOTICE OF ADJOURNMENT: Chair Eisenhour adjourned the meeting at 4:00 p.m.
until the next regular meeting or special meeting as properly noticed.
JEFFERSON COUNTY
BO RD OF COMMISSIONERS
SEW. ,,
ei is/our, Chair
ATTEST: e o rton, Member
Carolyn Gallaway, CMC 0 Kate Dean, Member
Clerk of the Board
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