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HomeMy WebLinkAboutProthman Company, The Greg, Amendment No. 1 - 012422 r ---y � � ..? a . AMENDMENT NO. 1 TO THE PROFESSIONAL SERVICES AGREEMENT FOR EXECUTIVE SEARCH SERVICES Whereas, on April 5, 2021 the Board of County Commissioners executed a Professional Services Agreement with The Greg Prothman Company for executive search services; and Whereas, that Agreement was in the amount of$99,999; and Whereas, Paragraph 5.a. of the Agreement established a not-to-exceed amount of$19,500 for the Agency Executive position; and Whereas, the first effort to hire an Agency Executive failed; and Whereas, the Board of County Commissioners wishes to begin another recruitment effort for the Agency Executive position; and Whereas, there is $951.88 left of the $19,500 approved for this recruitment; and Whereas, the new recruitment effort will require an increase in the not-to-exceed amount in the Agreement; Now, Therefore, the parties agree to amend the Agreement as follows: That portion of Paragraph 5.a. which currently reads: "provided that the total amount of payment to the Consultant shall not exceed$19,500 for the Agency Executive position" Is amended to read: "provided that the total amount of payment to the Consultant shall not exceed $25,000 for the Agency Executive position" (SIGNATURES APPEAR ON THE NEXT PAGE) I DATED this 2 � day of (1 h t/1Gt d2 ,20 . Jefferson County Board of Commissioners: " -5L '��y/2 Z- E Heidi Isenhour, Date Chair The Greg Prothman Company Sonja Prot man, Date President Attest: Carolyn Cllaway ) Date Clerk of the Board Approved as to form only: ' January 20, 2022 Philip C. Hunsucker Date Chief Civil Deputy Prosecuting Attorney JEFFERSON COUNTY BOARD OF COUNTY COMMISSIONERS CONSENT AGENDA REQUEST TO: Board of County Commissioners FROM: Mark McCauley, Interim County Administrator DATE: January 24, 2022 SUBJECT: Request Board of County Commissioners approval of Amendment No, 1 to the Professional Services Agreement with the Greg Prothman Company for Executive Search Services STATEMENT OF ISSUE: The Board of County Commissioners executed a Professional Services Agreement with the Greg Prothman Company on April 5, 2021 for executive search services. The agreement was for$99,999. It had a not-to-exceed limit of$19,500 for the Agency Executive recruitment. ANALYSIS: The first recruitment effort for an Agency Executive failed at the last minute when the selected candidate declined the county's offer of employment. The Board of Commissioners wish to mount a new recruitment effort. Because there is only$951.88 left before the county hits the $19,500 limit an amendment to the agreement to increase that limit is required. Steve Worthington, with Prothman, estimates the additional cost of this recruitment will be around $4,000. This is based on additional advertising to target diverse groups and estimates regarding other costs that might be incurred. Staff is suggesting a new limit of$25,000. The attached amendment to the professional services agreement will increase the limit to $25,000. FISCAL IMPACT: Potential additional cost of$5,500 which will be paid out of Non-departmental— General Fund. RECOMMENDATION: That the Board of Commissioners approve the attached amendment to the professional services agreement with the Greg Prothman Company for executive search services. REVI ED BY: • } ZZ Mark McCa , Interim County Ad trator ate CONTRACT REVIEW FORM Clear Form (INSTRUCTIONS ARE ON THE NEXT PAGE) CONTRACT WITH: The Greg Prothman Company Contract No: PSA Prothman Am.No. 1 Contract For: Executive Search Services Term: Three (3)Years COUNTY DEPARTMENT: County Administrator Contact Person: Mark McCauley Contact Phone: 360-385-9130 Contact email: mmccauley@co.jefferson.wa.us AMOUNT: $5,500 PROCESS: L Exempt from Bid Process Revenue: N/A Cooperative Purchase Expenditure: $5,500 Competitive Sealed Bid Matching Funds Required: N/A Small Works Roster Sources(s)of Matching Funds N/A _Vendor List Bid Fund# 001 _RFP or RFQ Mun is Org/Obj ND51890/410000 ^Other: APPROVAL STEPS: STEP I: DEPARTMENT CERTIFIES COM ANCE WI H .55. 0 AND CHA ER 42.23 RCW. CERTIFIED: a N/A:L t / 1 Z S' ature ate STEP 2: DEPARTMENT CERTIFIES THE PERSON PROPOSED FOR CONTRACTING WITH THE COUNTY (CONTRACTOR) HAS NOT BEEN DEBARRED BY ANY FEDERAL, STATE, OR LOCAL AGENCY. CERTIFIED: ❑ N/A: © z Z S. lure ate STEP 3: RISK MANAGEMENT REVIEW(will be added electronically through Laserfiche): Electronically approved by Risk Management on 1/19/2022. Agency Executive Search dollar limit increased to $25,000 only. STEP 4: PROSECUTING ATTORNEY REVIEW(will be added electronically through Laserfiche): Electronically approved as to form by PAO on 1/20/2022. Contract amendment. STEP 5: DEPARTMENT MAKES REVISIONS & RESUBMITS TO RISK MANAGEMENT AND PROSECUTING ATTORNEY(IF REQUIRED). STEP 6: CONTRACTOR SIGNS STEP 7: SUBMIT TO BOCC FOR APPROVAL 0 C OM Board. of County Commissioners 45.c;• "1/45 coy 1820 Jefferson Street watt' PO Box 1220 Port Townsend, WA 98368 1SxII1VG(99 Kate Dean,District 1 Heidi Eisenhour,District 2 Greg Brotherton,District 3 January 25,2022 The Greg Prothman Company Attn:Sonja Prothman,President 371 NE Gilman Blvd.,Suite 310 Issaquah,WA.98027 Re: AGREEMENT,Amendment No.I re:Executive Search Services;In the Amount of$5,500;The Greg Prothman Company Dear Ms. Prothman, Enclosed are two (2) Originals re: AGREEMENT,Amendment No.t re: Executive Search Services; In the Amount of $5,500;The Greg Prothman Company Please sign both(2)Originals. Keep one(1)Original for your own records and please return the other signed Original to the following address: Jefferson County Commissioners Office Attn:Julie Shannon PO Box 1220 Port Townsend,WA.98368 Please contact our office if you have any questions. Than ulie hannon Executive Secretary II Jefferson County Commissioners Office 36o 385 9100 jshannon@co.jefferson.wa.us Enclosure