HomeMy WebLinkAbout022822ca03 Department of Public Works
O Consent Agenda
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Jefferson County
Board of Commissioners
Agenda Request
To: Board of Commissioners
Mark McCauley, Interim County Administrator
From: Monte Reinders, P.E. Public Works Director/County Engineer
Agenda Date: February 28, 2022
Subject: Professional Services Agreement with Clark Land Office, PLLC
SR 19 Rhody Drive Ped.-Bike Improvements Project - North Segment
Project No. 1802076-1
Tri-Area Trail No. 850101 / SR 19 M.P. 9.56 to M.P. 10.1
Statement of Issue:
The issue is a need for professional surveying services to accomplish the surveying work required to
complete the Preliminary Engineering phase for the SR 19 Rhody Drive Ped.-Bike Improvements project.
Analysis/Strategic Goals/Pro's £t Con's:
This project is included in the 2022-2027 Transportation Improvement Program and the 2022 Annual
Construction Program. The goal of this project is to improve pedestrian and bicycle safety by improving
the east shoulder of SR 19 from H.J. Carroll Park to Fern Way. The existing shoulder will be reconfigured
to accommodate a bike lane and an adjoining pedestrian path will be constructed within the SR 19 right
of way. The project also includes construction of a shared-use path from the bike lane/pedestrian path
along SR 19 to the existing H.J. Carroll Park perimeter trail.
Fiscal Impact/Cost Benefit Analysis:
The maximum amount payable for consultant services under this Professional Services Agreement is
$17,000.00. This surveying work is funded by Jefferson County Local Funds.
Recommendation:
The Board is asked to approve and execute the three (3) originals of the Professional Services Agreement
with Clark Land Office, PLLC where indicated, and return two (2) signed originals to Public Works (attn.
John Wayand).
Department Contact: John Wayand, 385-9377
Reviewe
a r
Mark McCauley terim County Adminis a r Dat
PROFESSIONAL SERVICES AGREEMENT FOR
SR 19 Rhody Drive Pedestrian -Bike Improvements - North Segment
THIS PROFESSIONAL SERVICES AGREEMENT ("this Agreement") is entered into between
the County of Jefferson, a municipal corporation ("the County"), and
Clark Land Office, PLLC ("the Consultant"), in consideration of the
mutual benefits, terms, and conditions specified below.
Pro'ect Designation. The Consultant is retained by the County to
provide surveying services for Jefferson County's SR 19 Rhody Drive Pedestrian -Bike
Improvements - North Segmentproject.
2. Scope of Services. Consultant agrees to perform the services, identified on Exhibit "A"
attached hereto, including the provision of all labor.
Time for Performance. Work under this Agreement shall commence upon the giving of
written notice by the County to the Consultant to proceed. The Consultant receipt of a
Purchase Order shall constitute said notice. Consultant shall perform all services and
provide all work product required pursuant to this Agreement on the dates listed on
Exhibit "A". Time is of the essence in the performance of this Agreement.
4. Payment. The Consultant shall be paid by the County for completed work and for
services rendered under this Agreement as follows:
a. Payment for the work provided by Consultant shall be made as provided on
Exhibit `B" attached hereto, provided that the total amount of payment to
Consultant shall not exceed $17 000.00 without express written modification
of this Agreement signed by the County.
b. The Consultant may submit invoices to the County once per month during the
progress of the work for partial payment for project completed to date. Such
vouchers will be checked by the County, and upon approval thereof, payment will
be made to the Consultant in the amount approved. Payment of Consultant
invoices shall be within 30 days of receipt by the County for any services not in
dispute based on the terms of this Agreement.
C. Final payment of any balance due the Consultant of the total contract price earned
will be made promptly upon its ascertainment and verification by the County after
the completion of the work under this Agreement and its acceptance by the
County.
d. Payment as provided in this section shall be full compensation for work
performed, services rendered and for all materials, supplies, equipment and
incidentals necessary to complete the work.
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e. The Consultant's records and accounts pertaining to this Agreement are to be kept
available for inspection by representatives of the County and state for a period of
three (3) years after final payments. Copies shall be made available upon request.
5. Ownership and Use of Documents. All documents, drawings, specifications, and other
materials produced by the Consultant in connection with the services rendered under this
Agreement shall be the property of the County whether the project for which they are
made is executed or not. The Consultant shall be permitted to retain copies, including
reproducible copies, of drawings and specifications for information, reference and use in
connection with Consultant's endeavors.
6. Compliance with laws. Consultant shall, in performing the services contemplated by this
Agreement, faithfully observe and comply with all federal, state, and local laws,
ordinances and regulations, applicable to the services to be rendered under this
Agreement.
7. Indemnification. The Consultant shall defend, indemnify and hold the County, its
officers, officials, employees, agents and volunteers (and their marital communities)
harmless from any and all claims, injuries, damages, losses or suits including attorney
fees, arising out of or resulting from the acts, errors or omissions of the Consultant in
performance of this Agreement, except for injuries and damages caused by the sole
negligence of the County. Should a court of competent jurisdiction determine that this
Agreement is subject to RCW 4.24.115, then, in the event of liability for damages arising
out of bodily injury to persons or damages to property caused by or resulting from the
concurrent negligence of the Consultant and the County, its officers, officials, employees,
agents and volunteers (and their marital communities) the Consultant's liability,
including the duty and cost to defend, hereunder shall be only to the extent of the
Consultant's negligence. It is further specifically and expressly understood that the
indemnification provided herein constitutes the Consultant's waiver of immunity under
Industrial Insurance, Title 51 RCW, solely for the purposes of this indemnification. This
waiver has been mutually negotiated by the parties. The provisions of this section shall
survive the expiration or termination of this Agreement.
8. Insurance. Prior to commencing work, the Consultant shall obtain at its own cost and
expense the following insurance coverage specified below and shall keep such coverage
in force during the terms of the Agreement.
Commercial Automobile Liability Insurance providing bodily injury and property
damage liability coverage for all owned and non -owned vehicles assigned to or used in
the performance of the work for a combined single limit of not less than $500,000 each
occurrence with the County named as an additional insured in connection with the
Consultant's performance of his Agreement. This insurance shall indicate on the
certificate of insurance the following coverage: (a) Owned automobiles; (b) Hired
automobiles; and, (3) Non -owned automobiles.
Commercial General Liability Insurance in an amount not less than a single limit of
$500,000 per occurrence and an aggregate of not less than two (2) times the occurrence
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amount ($1,000,000.00 minimum) for bodily injury, including death and property
damage, unless a greater amount is specified in the contract specifications.
The commercial general liability insurance coverage shall contain no limitations on the
scope of the protection provided and include the following minimum coverage:
a. Broad Form Property Damage, with no employee exclusion;
b. Personal Injury Liability, including extended bodily injury;
C. Broad Form Contractual/Commercial Liability — including coverage for products
and completed operations;
d. Premises — Operations Liability (M&C);
e. Independent Contractors and subcontractors;
f. Blanket Contractual Liability.
The County shall be named as an "additional named insured" under all insurance policies
required by this Agreement, except Professional Liability Insurance when not allowed by
the insurer, and shall include a provision prohibiting cancellation of said policy except
upon thirty (30) days prior written notice to the County.
Such insurance coverage shall be evidenced by one of the following methods: (a)
Certificate of Insurance; or, (b) Self-insurance through an irrevocable Letter of Credit
from a qualified financial institution.
The Consultant shall furnish the County with properly executed certificates of insurance
that, at a minimum, shall include: (a) The limits of overage; (b) The project name to
which it applies; (c) The certificate holder as Jefferson County, Washington and its
elected officials, officers, and employees with the address of Jefferson County Risk
Management, P.O. Box 1220, Port Townsend, WA 98368, and, (d) A statement that the
insurance policy shall not be canceled or allowed to expire except on thirty (30) days
prior written notice to the County. If the proof of insurance or certificate indicating the
County is an "additional insured" to a policy obtained by the Consultant refers to an
endorsement (by number or name) but does not provide the full text of that endorsement,
then it shall be the obligation of the Consultant to obtain the full text of that endorsement
and forward that full text to the County. Certificates of coverage as required by this
section shall be delivered to the County within fifteen (15) days of execution of this
Agreement.
Failure of the Consultant to take out or maintain any required insurance shall not relieve
the Consultant from any liability under this Agreement, nor shall the insurance
requirements be construed to conflict with or otherwise limit the obligations concerning
indemnification of the County.
The Consultant's insurers shall have no right of recovery or subrogation against the
County (including its employees and other agents and agencies), it being the intention of
the parties that the insurance policies, with the exception of Professional Liability
Insurance, so affected shall protect all the parties and shall be primary coverage for all
losses covered by the above described insurance.
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Insurance companies issuing the Consultant's insurance policy or policies shall have no
recourse against the County (including its employees and other agents and agencies) for
payment of any premiums or for assessments under any form of insurance policy.
All deductibles in the Consultant's insurance policies shall be assumed by and be at the
sole risk of the Consultant.
Any deductibles or self -insured retention shall be declared to and approved by the County
prior to the approval of this Agreement by the County. At the option of the County, the
insurer shall reduce or eliminate deductibles or self -insured retention, or the Consultant
shall procure a bond guaranteeing payment of losses and related investigations, claim
administration and defense expenses.
Any judgments for which the County may be liable, in excess of insured amounts
required by this Agreement, or any portion thereof, may be withheld from payment due,
or to become due, to the Consultant until the Consultant shall furnish additional security
covering such judgment as may be determined by the County.
Any coverage for third party liability claims provided to the County by a "Risk Pool"
created pursuant to Ch. 48.62 RCW shall be non-contributory with respect to any
insurance policy the Consultant shall provide to comply with this Agreement.
The County may, upon the Consultant's failure to comply with all provisions of this
Agreement relating to insurance, withhold payment or compensation that would
otherwise be due to the Consultant.
The Consultant shall provide a copy of all insurance policies specified in this Agreement
Written notice of cancellation or change in the Consultant's insurance required by this
Agreement shall reference the project name and agreement number and shall be mailed to
the County at the following address: Jefferson County Risk Management, P.O. Box
1220, Port Townsend, WA 98368.
The Consultant's liability insurance provisions shall be primary and noncontributory with
respect to any insurance or self-insurance programs covering the County, its elected and
appointed officers, officials, employees, and agents.
Any failure to comply with reporting provisions of the insurance policies shall not affect
coverage provided to the County, its officers, officials, employees, or agents.
The Consultant's insurance shall apply separately to each insured against whom claim is
made or suit is brought, except with respect to the limits of the insurer's liability.
The Consultant shall include all subconsultants as insured under its insurance policies or
shall furnish separate certificates and endorsements for each subconsultants. All
insurance coverage for subconsultants shall be subject to all the requirements stated in
this Agreement.
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The insurance limits mandated for any insurance coverage required by this Agreement
are not intended to be an indication of exposure nor are they limitations on
indemnification.
The Consultant shall maintain all required insurance policies in force from the time
services commence until services are completed. Certificates, insurance policies, and
endorsements expiring before completion of services shall be promptly replaced. All the
insurance policies required by this Agreement shall provide that thirty (30) days prior to
cancellation, suspension, reduction or material change in the policy, notice of same shall
be given to the County Risk Manager by registered mail, return receipt requested.
The Consultant shall place insurance with insurers licensed to do business in the State of
Washington and having A.M. Best Company ratings of no less than A-, with the
exception that excess and umbrella coverage used to meet the requirements for limits of
liability or gaps in coverage need not be placed with insurers or re -insurers licensed in the
State of Washington.
The County reserves the right to request additional insurance on an individual basis for
extra hazardous contracts and specific service agreements.
Worker's Compensation (Industrial Insurance).
If and only if the Consultant employs any person(s) in the status of employee or
employees separate from or in addition to any equity owners, sole proprietor, partners,
owners or shareholders of the Consultant, the Consultant shall maintain workers'
compensation insurance at its own expense, as required by Title 51 RCW, for the term of
this Agreement and shall provide evidence of coverage to Jefferson County Risk
Management, upon request.
Worker's compensation insurance covering all employees with limits meeting all
applicable state and federal laws. This coverage shall include Employer's Liability with
limits meeting all applicable state and federal laws.
This coverage shall extend to any subconsultant that does not have their own worker's
compensation and employer's liability insurance.
The Consultant expressly waives by mutual negotiation all immunity and limitations on
liability, with respect to the County, under any industrial insurance act, disability benefit
act, or other employee benefit act of any jurisdiction which would otherwise be
applicable in the case of such claim.
If the County incurs any costs to enforce the provisions of this subsection, all cost and
fees shall be recoverable from the Consultant.
10. Independent Contractor. The Consultant and the County agree that the Consultant is an
independent contractor with respect to the services provided pursuant to this Agreement.
The Consultant specifically has the right to direct and control Consultant's own activities,
and the activities of its subconsultants, employees, agents, and representatives, in
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providing the agreed services in accordance with the specifications set out in this
Agreement. Nothing in this Agreement shall be considered to create the relationship of
employer and employee between the parties. Neither Consultant nor any employee of
Consultant shall be entitled to any benefits accorded County employees by virtue of the
services provided under this Agreement, including, but not limited to: retirement,
vacation pay; holiday pay; sick leave pay; medical, dental, or other insurance benefits;
fringe benefits; or any other rights or privileges afforded to Jefferson County employees.
The County shall not be responsible for withholding or otherwise deducting federal
income tax or social security or for contributing to the state industrial insurance program,
otherwise assuming the duties of an employer with respect to Consultant, or any
employee of Consultant.
11. Subcontracting Requirements. The Consultant is responsible for meeting all terms and
conditions of this Agreement including standards of service, quality of materials and
workmanship, costs, and schedules. Failure of a subconsultant to perform is no defense
to a breach of this Agreement. The Consultant assumes responsibility for and all liability
for the actions and quality of services performed by any subconsultant.
Every subconsultant must agree in writing to follow every term of this Agreement. The
Consultant must provide every subconsultant's written agreement to follow every term of
this Agreement before the subconsultant can perform any services under this Agreement.
The County Engineer or their designee must approve any proposed subconsultants in
writing.
Any dispute arising between the Consultant and any subconsultants or between
subconsultants must be resolved without involvement of any kind on the part of the
County and without detrimental impact on the Consultant's performance required by this
Agreement.
12. Covenant A ainst Contingent Fees. The Consultant warrants that he has not employed or
retained any company or person, other than a bona fide employee working solely for the
Consultant, to solicit or secure this Agreement, and that he has not paid or agreed to pay
any company or person, other than a bona fide employee working solely for the
Consultant, any fee, commission, percentage, brokerage fee, gifts, or any other
consideration contingent upon or resulting from the award or making of this Agreement.
For breach or violation of this warranty, the County shall have the right to annul this
Agreement without liability or, in its discretion to deduct from the Agreement price or
consideration, or otherwise recover, the full amount of such fee, commission, percentage,
brokerage fee, gift, or contingent fee.
13. Discrimination Prohibited, The Consultant, with regard to the work performed by it
under this Agreement, will not discriminate on the grounds of race, color, national origin,
religion, creed, age, sex, or the presence of any physical or sensory handicap in the
selection and retention of employees or procurement of materials or supplies.
14. No Assignment. The Consultant shall not sublet or assign any of the services covered by
This Agreement without the express written consent of the County. Assignment does not
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include printing or other customary reimbursable expenses that may be provided in an
agreement.
15. Non -Waiver. Waiver by the County of any provision of this Agreement or any time
limitation provided for in this Agreement shall not constitute a waiver of any other
provision.
16. Termination.
a. The County reserves the right to terminate this Agreement at any time by giving
ten (10) days written notice to the Consultant.
b. In the event of the death of a member, partner, or officer of the Consultant, or any
of its supervisory personnel assigned to the project, the surviving members of the
Consultant hereby agree to complete the work under the terms of this Agreement,
if requested to do so by the County. This section shall not be a bar to
renegotiations of this Agreement between surviving members of the Consultant
and the County, if the County so chooses.
17. Notices. All notices or other communications which any party desires or is required to
give shall be given in writing and shall be deemed to have been given if hand -delivered,
sent by facsimile, email, or mailed by depositing in the United States mail, prepaid to the
party at the address listed below or such other address as a party may designate in writing
from time to time. Notices to the County shall be sent to the following address:
Jefferson County Public Works
623 Sheridan Street
Port Townsend, WA 98368
Notices to Consultant shall be sent to the following address:
Clark Land Office, PLLC
box 2199
18. Integrated Agreement. This Agreement together with attachments or addenda, represents
the entire and integrated Agreement between the County and the Consultant and
supersedes all prior negotiations, representations, or agreements written or oral. No
representation or promise not expressly contained in this Agreement has been made. This
Agreement supersedes all prior or simultaneous representations, discussions,
negotiations, and agreements, whether written or oral, by the County within the scope of
this Agreement. The Consultant ratifies and adopts all statements, representations,
warranties, covenants, and agreements contained in its proposal, and the supporting
material submitted by the Consultant, accepts this Agreement and agrees to all of the
terms and conditions of this Agreement.
19. Modification of this Agreement. This Agreement may be amended only by written
instrument signed by both County and Consultant.
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20. Disputes; The Parties agree to use their best efforts to prevent and resolve disputes
before they escalate into claims or legal actions. Any disputed issue not resolved
pursuant to the terms of this Agreement shall be submitted in writing within 10 days to
the Director of Public Works or County Engineer, whose decision in the matter shall be
final, but shall be subject to judicial review. If either party deem it necessary to institute
legal action or proceeding to enforce any right or obligation under this Agreement, each
party in such action shall bear the cost of its own attorney's fees and court costs. Any
legal action shall be initiated in the Superior Court of the State of Washington for
Jefferson County. The parties agree that all questions shall be resolved by application of
Washington law and that the parties have the right of appeal from such decisions of the
Superior Court in accordance with the laws of the State of Washington. The Consultant
hereby consents to the personal jurisdiction of the Superior Court of the State of
Washington for Jefferson County.
22. Section Headings- The headings of the sections of this Agreement are for convenience of
reference only and are not intended to restrict, affect, or be of any weight in the
interpretation or construction of the provisions of the sections or this Agreement.
23. Limits of Any Waiver of Default. No consent by either party to, or waiver of, a breach
by either party, whether express or implied, shall constitute a consent to, waiver of, or
excuse of any other, different, or subsequent breach by either party.
24. No Oral Waiver. No term or provision of this Agreement will be considered waived by
either party, and no breach excused by either party, unless such waiver or consent is in
writing signed on behalf of the party against whom the waiver is asserted. Failure of a
party to declare any breach or default immediately upon the occurrence thereof, or delay
in taking any action in connection with, shall not waive such breach or default.
25. Severability. Provided it does not result in a material change in the terms of this
Agreement, if any provision of this Agreement or the application of this Agreement to
any person or circumstance shall be invalid, illegal, or unenforceable to any extent, the
remainder of this Agreement and the application this Agreement shall not be affected and
shall be enforceable to the fullest extent permitted by law.
26. Binding on Successors Heirs and Assigns. This Agreement shall be binding upon and
inure to the benefit of the parties' successors in interest, heirs, and assigns.
27. No Assignment. The Consultant shall not sell, assign, or transfer any of rights obtained
by this Agreement without the express written consent of the County.
28. No Third-partyBeneficiaries. The parties do not intend, and nothing in this Agreement
shall be construed to mean, that any provision in this Agreement is for the benefit of any
person or entity who is not a party.
29. Signature in Counterparts. The parties agree that separate copies of this Agreement may
be signed by each of the parties and this Agreement shall have the same force and effect
as if all the parties had signed the original.
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30. Facsimile and Electronic Signatures. The parties agree that facsimile and electronic
signatures shall have the same force and effect as original signatures.
31. Arms -Length Negotiations. The parties agree that this Agreement has been negotiated at
arms -length, with the assistance and advice of competent, independent legal counsel.
32. I'ul)lic Records Act. Notwithstanding the provisions of this Agreement to the contrary, to
the extent any record, including any electronic, audio, paper or other media, is required to
be kept or indexed as a public record in accordance with the Washington Public Records
Act, Chapter 42.56 RCW, as may hereafter be amended, the Consultant agrees to
maintain all records constituting public records and to produce or assist the County in
producing such records, within the time frames and parameters set forth in state law. The
Consultant further agrees that upon receipt of any written public record request,
Consultant shall, within two business days, notify the County by providing a copy of the
request per the notice provisions of this Agreement.
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DATED this . day of
Clark Land Office, PLLC
Name of Consultant
Consultant Representative (Please print)
(Si gnature)
Qcs��,rave— o+�l
Title
Date
20
JEFFERSON COUNTY
BOARD OF COMMISSIONERS
Kate Dean, District I
Heidi Eisenhour, District 2
Greg Brotherton, District 3
Approved as to form only:
PRE -APPROVED CONTRACT FORM
Phili C. unsuclter Date
Chie?Ci it Deputy Prosecuting Attorney
falt: Mot Binders, P.E. Date
Public Works Director/County Engineer
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EXHIBIT A
SCOPE OF WORK
Location of Project; SR 19 from Fern Way to H.J. Carroll Park Road and the Proposed Shared -use Path
from SR 19 to the H.J. Carroll Park Perimeter Trail, Chimacum, Jefferson County, WA.
Project Title: SR 19 Rhody Drive Ped.-Bike Improvements — North Segment
Maximum Amount Payable Per Task Assignment: $17,000.00
Completion Date: December 31, 2024
Scope of Work:
This work consists of surveying, mapping and preparing a topographic base map depicting existing ground
topography, SR 19 roadway features and Right of Way lines, utilities, Jefferson County H.J. Carroll Park
facilities, within the areas specified in this scope of work. The topographic base map will be used by
Jefferson County Public Works (JCPW) to design, prepare plans, specifications, and estimates for this
project. This project includes construction of a Bike Lane on the existing east shoulder of SR 19 and an
adjoining Pedestrian Path within the SR 19 Right of Way, a Shared -use Path from the Bike Lane/Pedestrian
Path along SR 19 to the existing H.J. Carroll Park Perimeter Trail, and other features.
The Consultant will be responsible for any and all work and materials necessary to provide the required
surveying for this project. The Consultant's work effort shall be sufficient to complete the tasks specified in
this scope to the satisfaction of Jefferson County Public Works.
The Consultant may be considered for additional surveying services as needed during the Preliminary
Engineering (PE phase), Right of Way, Construction (CN phase), and post -construction phases, depending
upon the Consultant's satisfactory performance of the current work scope, upon the Consultant's interest in
providing additional surveying services, and upon negotiation and execution of a supplemental agreement
per item XIII Extra Work.
Administration and Coordination:
This work includes management of the Consultant's work effort, project scope and budget, project schedule
and delivery dates, coordination of the Consultant's work with the Agency, and submittal of progress
reports and invoices.
Provide monthly written progress reports submitted with the monthly project invoice, which shall include
the following:
a. Progress to date for that month. Provide detailed description of the work completed by each
employee.
b. Anticipated problems and delays for the Consultant's work.
c. Progress compared to the original schedule and an updated schedule if required by JCPW.
Provide invoices for accomplished work at a frequency not to exceed one per calendar month. The Agency
will disallow all or part of any claimed cost which is not adequately supported by documentation.
Consultant invoices shall include the following information:
a. Name of each employee that worked on the project in the billing period.
b. Each employee's job classification.
c. Each employee's hours worked on this project.
d. Each employee's hourly wage rate.
e. The total wages paid each employee.
f. Each invoice shall also include all direct non -salary costs and copies of supporting invoices or bills.
g. A[l mileage charges shall be supported by dcp:,irtuTc and arrival_odometer readings for all vehicles
used for this project.
TASK 1— DETERMINE and STAKE EAST SR 19 RIGHT OF WAY LINE and
PROPOSED PATH CENTERLINE
This task shall include the following work:
1. Review and research project related deeds, recorded surveys, existing section subdivisions, and road
plans to establish the existing east SR 19 right of way line position.
Field measurements of existing section sub -divisional and plat monuments for east SR 19 right of way
line position determination.
3. Calculations for determining existing east SR 19 right of way line position.
4. Establish horizontal and vertical surveying control for topographic mapping and staking at project site.
Field staking of existing east SR 19 right of way line for design purposes from Fern Way to H.J.
Carroll Park Road. Right of way line staking shall be at 100 foot intervals along SR 19. Right of way
line staking to be done using wood hubs and lath.
6. Field staking of the Proposed Shared -use Path centerline alignment for design purposes from SR 19 to
the H.J. Carroll Park Perimeter Trail. Centerline staking shall be at 50 foot intervals and curve P.C.s
and P.T.s along the Proposed Shared -use Path centerline. Centerline staking to be done using wood
hubs and lath.
TASK 2 — EXISTING CONDITIONS TOPOGRAPHIC MAPPING and BASE MAP
PREPARATION
1. TOPOGRAPHIC MAPPING:
This task shall include collection of topographic data for preparation of a topographic base map within the
following described areas (see attached preliminary design plan and typical section dated 2-20-20):
EAST SIDE OF SR 19 FROM FERN WAY TO H.J. CARROLL PARK ROAD:
1. Locate: CL paint stripe, edge paint stripe, edge of pavement, edge of gravel, overhead and
underground utilities as marked, signs, end of existing path and bollards near the south side of Fern
Way, tree -line and all individual trees 4" diam. and larger trees out to 10 feet east of the SR 19 right
of way line, fences, existing ground shots and break -lines from SR 19 centerline out to 10 feet east of
the SR 19 right of way line. This segment is approximately 1,525 feet long.
H.J. CARROLL PARK PROPOSED SHARED -USE PATH ROUTE:
1. Locate: All fences, landscaping, the caretaker's residence building, the park shop building,
existing H.J. Carroll Park Perimeter Trail edges to 50' either side of the Proposed Shared -use
Path/Perimeter Trail intersection, trees 4 inches diam. or greater out to 15 feet both sides of the
Proposed Shared -use Path centerline.
2. Locate: All disc golf concrete launching pads and target units between SR 19 and the H.J. Carroll
Park Perimeter Trail and between the south boundary of H.J. Carroll Park and H.J. Carroll Park
Road.
3. Locate: Existing ground and break -lines along the Proposed Shared -use Path route from the south
boundary of H.J. Carroll Park at SR 19 to the H.J. Carroll Park Perimeter Trail from the Proposed
Shared -use Path centerline out to 30 feet each side of the centerline. Existing ground data shall be
collected at a sufficient density to provide for preparation of a TIN surface model and extraction of
cross -sections at 25 foot intervals along the Proposed Shared -use Path alignment. This segment is
approximately 370 feet long.
2. TOPOGRAPHIC MAP PREPARATION:
This task shall include the following work:
1. Processing of the collected topographic survey data.
2. Preparation of the topographic base map including depiction of the SR 19 east right of way line, H.J.
Carroll Park south boundary lines, contours at 1 foot intervals, and surveying control points.
3. The topographic base map shall be based in the Washington State Plane Coordinate System Grid, North
Zone (NAD 83-91) and NAVD 88 vertical datum, unless otherwise agreed on by the Consultant and JCPW.
4. The topographic base map shall be prepared at a horizontal scale of 1"=20' using II" X 17" sheets.
The topographic base map is not required to include a JCPW border/title block. Submit the topographic
base map on paper sheets for the 90% completion level for review by JCPW. Submit the final stamped
and signed topographic base map on paper sheets. The topographic base map shall be prepared in general
accordance with the WSDOT Plans Preparation Manual or as approved by JCPW.
5. The final topographic base map shall be submitted to JCPW in AutoCAD/Civil 3D version 2018
drawing file format or newer. The AutoCAD drawing file shall contain all topographic mapping and
survey control points including point numbers, x,y,z coordinates, and descriptor values. The associated
AutoCAD plotting file (.ctb) shall be submitted to JCPW for use when plotting the topographic base
map. A separate digital file containing all topographic points in ASCII format shall be submitted to the
Agency.
6. A digital terrain model (TIN) of the existing ground shall be prepared for use by JCPW in developing
the project design, quantities, and plans. The digital terrain model shall be provided on a layer in the
AutoCAD/Civil 3D drawing and in a separate Land XML file 2.0 schema file.
7. Submittal of the topographic base map at the 90% level of completion to JCPW for review. Revisions to
the 90% completion level base map per JCPW comments. Submittal of the 100% level base map to JCPW.
FUTURE WORK
The Consultant may be considered for the following additional future work for this project: Additional
Preliminary Engineering (PE phase) Surveying, Right of Way, Construction (CN phase) Staking,
Monumentation, and As -Built Mapping.
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