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RISK MANAGEMENT COMMITTEE
Tuesday, February 1, 2022 — 10:30 a.m.
MEETING MINUTES
MEMBERS: Mark McCauley,Interim County Administrator/Risk Manager/C.S. Director
Sarah Melancon,Human Resources Manager/Risk Coordinator
Ruth Gordon, Superior Court Clerk
Apple Martine, Public Health Director
Willie Bence,Emergency Management Director/Safety Officer
LEGAL COUNSEL: Philip Hunsucker, Chief Civil Deputy Prosecuting Attorney
SECRETARY: Carolyn Gallaway, Clerk of the Board/Alternate Claims Coordinator
Chair Melancon called the meeting to order at 10:30 a.m. Members McCauley, Martine, and Bence
participated in the meeting remotely. Member Gordon joined the meeting at 10:45 a.m.
APPROVAL OF MINUTES
Member McCauley moved to approve the Regular Meeting Minutes of January 4, 2022 as presented.
Member Martine seconded the motion. The motion carried.
EXECUTIVE SESSION
An Executive Session was scheduled from 10:35 a.m. to 10:55 a.m. Chair Melancon announced that the
Executive Session will be held from 10:32 a.m. to 10:55 a.m. regarding Potential Litigation under
exemption RCW 42.30.110(1)(i)as outlined in the Open Public Meetings Act. Staff present: Risk Manager,
Chief Civil Deputy Prosecuting Attorney, Public Health Director, Superior Court Clerk, Safety Officer, Risk
Coordinator, and Claims Coordinator. The Committee resumed the regular meeting at 10:55 a.m.
In regards to Claim #C-11-21, Member McCauley moved to send a letter to the claimant's insurance
company recommending that they drop their claim because both parties were at fault, and that Jefferson
County will cover our$75,000 and they can cover their losses. Member Bence seconded the motion.
Member Gordon stated this is a prudent path to take given the findings of the Washington State Patrol and
the options presented. Chair Melancon called for a vote on the motion. The motion carried by a unanimous
vote.
EXECUTIVE SESSION
An Executive Session was scheduled from 11:00 a.m. to 11:10 a.m. Chair Melancon announced that the
Executive Session will be held from 10:57 a.m. to 11:10 a.m. regarding Actual Litigation under exemption
RCW 42.30.110(1)(i) as outlined in the Open Public Meetings Act. Staff present: Risk Manager, Chief Civil
Risk Management Committee-February 1,2022
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Deputy Prosecuting Attorney, Public Health Director, Superior Court Clerk, Safety Officer, Risk
Coordinator, and Claims Coordinator. The Committee resumed the regular meeting at 11:11 a.m.
OLD BUSINESS:
The Committee discussed the following claims:
• #C-03-21: Diane Gowman; In the Amount of$200,000.00; Unlawful Eviction.No action.
• #C-04-21; Robyn Mitton; Voyeurism; 60 days has lapsed. No action.
• #C-08-21; Linda(Addy) Thornton; Covid Vaccine Mandate. No action.
NEW BUSINESS:
Member Gordon explained that HB2034 is moving through the legislature and it pertains to juvenile
records. If approved,the bill would hold agency personnel liable for damages in the event juvenile records
were not properly sealed.
NOTICE OF ADJOURNMENT: Chair Melancon adjourned the meeting at 11:17 a.m. until the next
Regular Meeting or Special Meeting as properly noticed.
Respectfully submitted:
61 —
01-
Carolyn�ay, Alternate Cla4s Coordinator