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HomeMy WebLinkAbout030722ca07 JEFFERSON COUNTY BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST TO: Board of County Commissioners Mark McCauley, Interim County Administrator FROM: Undersheriff Andy Pernsteiner en DATE: SUBJECT: Anoka Anoka Services Contract STATEMENT OF ISSUE: JCSO needs a trained program manager to manager their policy manual for patrol and corrections. The trained policy manual manager left employment the first of this year and started his own company "ANOKA SERVICES". ANALYSIS: JCSO would like to contract with Anoka Services to continue policy manual management from a trained proven program manager. FISCAL IMPACT: JCSO has a clerk hire position in the existing 2022/2023 budget (this is vacant with Bob Rewitzer leaving), the contract cost for this is $3900 for the year which is much less than the clerk hire position we have budgeted. RECOMMENDATION: Recommend approving the contract with Anoka Services to continue policy manual support for JCSO patrol and corrections. REVIEWED BY: 0-Z— Mark McCauley fr erim County Administrate Date JEFFERSON COUNTY SHERIFF'S OFFICE (Memorandum) Date: 2/16/2022 To: BOCC—contract review From: Undersheriff Andy Pernsteiner Subject: Sole Source Contract with Anoka Services The Jefferson County Sheriff's Office subscribes to Lexipol, an on-line platform that provides customized access to law enforcement- and corrections-specific policy manual content. Included is a daily training component to help the agency reinforce 80% of the annual subscription cost is reimbursed policy. by Washington County Risk Pool so long as the Sheriff's Office complies with policy update and training requirements. Audit and certification to WCRP occurs each fall. Administration of policies can be challenging forpublic safetyleaders. Evaluating 9 9 policy updates and the training component for applicability to the unique requirements of the agency requires a high degree of professional knowledge. Managing the on-line platform - to apply updates, edit and issue policies, and review training bulletins - can be both time consuming and frustrating as a certain level of technical expertise is required to navigate it efficiently and effectively. Over the past year the Sheriff's Office has had 24 law enforcement and 17 corrections policies updated - mostly due to legislative or best practice changes - and has issued over 300 daily training bulletins. Since 2017, the Sheriff's Office has employed as a clerk hire, Robert 'Bob' Rewitzer, a retired police captain from Minnesota with 35 years of law enforcement experience. One of the more essential functions of 'Captain Bob' has been to provide administration and support of the on-line policy manual platform. The outcome is that policy manuals are kept up-to-date, the agency receives WCRP reimbursement, and daily training bulletins are accurate and relevant. This allows commissioned staff and leaders to concentrate on higher priority public safety and administrative matters. 'Captain Bob' will be taking a new job with another agency in 2022 but has proposed to continue an affiliation with the Sheriff's Office as an independent contractor. Anoka Services, LLC is a single-member enterprise formed by Mr. Rewitzer to provide on-going administration, management, and support of the on-line policy manuals of the Sheriff's Office. Transition from employee to contractor will be seamless with no agency.disruption to the a . The on-line nature P g Y of the policy manual platform allows all necessary tasks to be done remotely by Anoka Services, LLC. Based on Mr. Rewitzer's nearly five-years of exemplary experience working with the on-line policy manuals of the Sheriff's Office, Anoka Services, LLC is uniquely and exclusively qualified and may be approved on a sole source award under the provisions of Section 39.04.280(1)(a) RCW. Andy Pernsteiner Undersheriff JCSO AGREEMENT TO PROVIDE SUPPORT SERVICES TO THE SHERIFF'S OFFICE This Agreement to Provide Support Services to the Sheriff's Office ("Agreement") is entered into by and between Jefferson County, a Washington political subdivision ("County"), and Anoka Services, LLC, a Washington registered single member-managed limited liability company with no employees or associates (UBI Number 604 847 481, "Contractor"), in consideration of the mutual benefits, terms, and conditions hereinafter specified. 1. Purpose. The Contractor is retained by the County to provide agency administration, management, and support of the on-line policy manuals of the Sheriff's Office. 2. Scope of Services. The Contractor shall perform the services outlined in Exhibit A. These services and all duties incidental or necessary therefore, shall be performed diligently and completely and in accordance with professional standards of conduct and performance. 3. Effective Date. The effective date of this Agreement is the date that the last party signs this Agreement. 4, Term. This Agreement shall remain in effect until December 31, 2022, subject to earlier termination as provided in this Agreement. S. Renewal. This Agreement is automatically renewable by mutual agreement of both parties for a total term of no greater than five years. It is expressly noted that neither party is under any obligation to renew or extend this Agreement. It is further expressly understood that the option of renewal is exercisable only upon the County's determination that the Contractor has satisfactorily performed the services specified in Exhibit A of this Agreement. The Contractor or the County may request in writing a renewal not less than thirty (30) days prior to expiration of this Agreement. 6. Compensation. a. The County shall compensate the Contractor an annual amount mutually agreed upon between the County and the Contractor, which shall be paid in advance each year, for services to be provided as specified in Exhibit A of this Agreement. b. The Contractor shall invoice the County upon execution of this Agreement. Annually, upon the mutual agreement of both parties to renew, the Contractor shall invoice the County, thirty days prior to the start of each successive year this Agreement remains in effect. Agreement to Provide Support Services - Page 1 of 15 c. The County will pay to the Contractor the fees specified in Exhibit A of this Agreement within thirty (30) days following the County's receipt of the invoice for such services. d. All invoices will be sent to the County at the address for the County specified in Section 17. All payments will be made to the Contractor at the address specified for the Contractor in Section 17. The Contractor reserves the right to increase pricing for subsequent years this Agreement remains in effect no more than 5% annually. The County reserves the right to pro- rate or refuse payment of any submitted invoice where services were not performed in accordance with the terms of this Agreement. e. If the County terminates this Agreement without cause, the Contractor will not refund any prepaid fees. If the Contractor terminates without cause, or, if the County terminates because of a Contractor breach, the Contractor will refund any prepaid fees on a pro-rated basis. Upon receipt of a notice of termination, except as otherwise directed by the County in writing, the Contractor shall stop work on the date and to the extent specified. 7. Independent Contractor. The Contractor and the County agree that the Contractor is an independent contractor with respect to the services provided pursuant to this Agreement. The Contractor shall exercise control over the means and manner in which it performs the work. The Contractor is not as an agent, an employee or a servant of the County. The Contractor shall perform the contracted work at its own location remote from any County facility and, with the exception of Section 9, shall not require any County resources to perform according to the scope of services of this Agreement. Nothing in this Agreement shall be considered to create the relationship of employer and employee between the parties. The Contractor acknowledges that the entire compensation for this Agreement is set forth in the compensation provisions of this Agreement and the Contractor is not entitled to any County benefits, including, but not limited to: retirement, vacation pay; holiday pay; sick leave pay; medical, dental or other insurance benefits; fringe benefits; or any other rights or privileges afforded to Jefferson County employees. The County shall not be responsible for withholding or otherwise deducting federal income tax or social security or for contributing to the State industrial insurance program, or otherwise assuming the duties of an employer with respect to the Contractor. The Contractor agrees to file all necessary governmental documents, including appropriate tax returns, reflecting income status as an independent contractor for services rendered to the County under this Agreement. Should any governmental agency audit any of the files and request information on either the Contractor or the County, the Contractor and the County agree to furnish immediately the requesting party with any records, including tax returns, relating to the services rendered under this Agreement to Provide Support Services - Page 2 of 15 Agreement. The Contractor shall not make any contracts or commitments for or on behalf of the County without first obtaining the written consent of the County. 8. Assignment and Subcontracting. The Contractor shall not subcontract or assign any of the services covered by this Agreement without the express written consent of the County. 9. Access to On-line Resources. The County shall provide and maintain a County email account for use by the Contractor to facilitate communication and collaboration with County employees and the policy manual vendor. To simplify the maintenance and production of public records under Washington State's Public Records Act, the Contractor agrees to use the Outlook Web App interface to the County email system for all electronic communications and document transfers related to the scope of services of this Agreement and any and all work conducted on behalf of the County. It shall be a condition of this Agreement that the Contractor comply with all County policies and procedures relevant to use of the County email account. Additionally, the County shall provide the Contractor with Agency Administrator access to the Sheriff's Office on-line policy manuals. 10. Public Records. Notwithstanding the provisions of this Agreement to the contrary, to the extent any record, including any electronic, audio, paper or other media, is required to be kept or indexed as a public record in accordance with the Washington Public Records Act, Chapter 42.56 RCW, as may hereafter be amended, the Contractor agrees to maintain all records constituting public records and to produce or assist the County in producing such records, within the time frames and parameters set forth in state law. The Contractor further agrees that upon receipt of any written public record request, Contractor shall, within two business days, notify the County by providing a copy of the request per the notice provisions of this Agreement. 11. Maintenance of Records. Each party shall maintain books, records, documents and other evidence that sufficiently and properly reflect all direct and indirect costs expended by either party in the performance of this Agreement. These records shall be subject to inspection, review or audit by personnel of both parties, other personnel duly authorized by either party, the Office of the State Auditor, and federal officials so authorized by law. All books, records, documents, and other material relevant to this Agreement will be retained for six years after expiration of agreement. The Office of the State Auditor, federal auditors, the Jefferson County Auditor, and any persons duly authorized by the parties shall have full access and the right to examine any of these materials during this period. If any litigation, claim or audit is started before the expiration of the six (6) year period, the records shall be retained until all litigation, claims, or audit findings involving the records have been resolved. Records and other Agreement to Provide Support Services - Page 3 of 15 documents, in any medium, furnished by one party to this Agreement to the other party, will remain the property of the furnishing party, unless otherwise agreed. 12. Ownership and Use of Documents. All documents and other materials produced by the Contractor in connection with the services rendered under this Agreement shall be the property of the County. Contractor shall not be held liable for reuse of documents or modifications thereof, including electronic data, by the County or its representatives for any purpose other than the intent of this Agreement. 13. Termination. This Agreement may be terminated by either party without cause upon at least thirty (30) calendar days advance written notice to the affected party of such termination without cause. This agreement may be terminated by the County with cause provided that the Contractor does not cure such deficiency, as described in Section 14, within thirty (30) days of written notice by the County of the Contractor's breach. Notice of termination shall be in writing and shall indicate the exact cause for termination. 14. Notice of Default / Right to Cure. Should the Contractor fail to perform (default) under the terms of this Agreement, then the County shall provide written notice of default to the Contractor, which such notice shall include a timeframe of no fewer than thirty (30) calendar days in which to cure the default. Failure by the Contractor to cure the default, or to take acceptable corrective action within the timeframe provided in the notice of default (or any such amount of time as mutually agreed to by the parties in writing), shall constitute cause for termination of this Agreement. It is expressly noted that, should the County issue more than one notice of default to the Contractor during the term of this Agreement, such action shall constitute cause for termination of this Agreement. The Contractor shall not be considered in default by reason of any delay in performance if such delay arises out of causes reasonably beyond the Contractor's control and without its fault or negligence. Such cases may include, but are not limited to: acts of God; the County's omissive and commissive failures; natural or public health emergencies; and severe weather conditions. 15. Controlling Law. It is understood and agreed that this Agreement is entered into in the State of Washington. This Agreement shall be governed by and construed in accordance with the laws of the United States, the State of Washington and the County of Jefferson, as if applied to transactions entered into and to be performed wholly within Jefferson County, Washington between Jefferson County residents. No Agreement to Provide Support Services - Page 4 of 15 party shall argue or assert that any state law other than Washington law applies to the governance or construction of this Agreement. 16. Disputes. The parties agree to use their best efforts to prevent and resolve disputes before they escalate into claims or legal actions. Any disputed issue not resolved pursuant to the terms of this Agreement shall be submitted in writing within ten (10) days to the County Risk Manager, whose decision in the matter shall be final, but shall be subject to judicial review. If either party deem it necessary to institute legal action or proceeding to enforce any right or obligation under this Agreement, each party in such action shall bear the cost of its own attorney' s fees and court costs. Any legal action shall be initiated in the Superior Court of the State of Washington for Jefferson County. The parties agree they have the right of appeal from such decisions of the Superior Court in accordance with the laws of the State of Washington. The Contractor hereby consents to the personal jurisdiction of the Superior Court of the State of Washington for Jefferson County. 17. Notices. All notices or other communications which any party desires or is required to give shall be given in writing and shall be deemed to have been given if hand-delivered, sent by facsimile, email, or mailed by depositing in the United States mail, prepaid to the party at the address listed below or such other address as a party may designate in writing from time to time. Notices to the County shall be sent to the following address: Jefferson County Sheriffs Office 79 Elkins Rd Port Hadlock, WA 98339 Notices to the Contractor shall be sent to the following address: Anoka Services, LLC P.O. Box 957 Chimacum, WA 98325 18. Indemnification. The Contractor shall defend, indemnify and hold the County, its officers, officials, employees, agents and volunteers (and their marital communities) harmless from any and all claims, injuries, damages, losses or suits including attorney's fees, arising out of or resulting from the acts, errors or omissions of the Contractor in performance of this Agreement, except for injuries and damages caused by the sole negligence of the County. Should a court of competent jurisdiction determine that this Agreement is subject to RCW 4.24.115, then, in the event of liability for damages arising out of bodily injury to persons or damages to property caused by or resulting from the concurrent negligence of the Contractor and the County, its officers, Agreement to Provide Support Services - Page 5 of 15 officials, employees, agents and volunteers (and their marital communities) the Contractor's liability, including the duty and cost to defend, hereunder shall be only to the extent of the Contractor' s negligence. It is further specifically and expressly understood that the indemnification provided herein constitutes the Contractor' s waiver of immunity under Industrial Insurance, Title 51 RCW, solely for the purposes of this indemnification. This waiver has been mutually negotiated by the parties. The provisions of this section shall survive the expiration or termination of this Agreement. 19. Disclaimer of Liability. The County hereby acknowledges and agrees that the Contractor shall not be consider a "policy maker" in any legal or other sense and the County Sheriff will, for all purposes, be considered the "policy maker" with regard to each and every such policy of the Sheriff's Office. The Contractor will have no liability to the County or any other person or entity arising from or related to any policy adopted by the County Sheriff's Office, or any act or omission by the County Sheriff's Office or its personnel pursuant to, or in reliance on, any policy adopted by the County Sheriff's Office. 20. Insurance. Prior to commencing work, the Contractor shall obtain, at its own cost and expense, the following insurance coverage specified below and shall keep such coverage in force for the duration of this Agreement: A. Commercial Automobile Liability Insurance. The Contractor shall maintain commercial automobile liability insurance providing bodily injury and property damage liability coverage for all owned and non-owned vehicles assigned to or used in the performance of the work for a combined single limit of not less than $500,000 each occurrence with the County named as an additional insured in connection with the Contractor' s performance of this Agreement. This insurance shall indicate on the certificate of insurance the following coverage: (a) Owned automobiles; (b) Hired automobiles; and, (c) Non-owned automobiles. B. Commercial General Liability Insurance. The Contractor shall maintain commercial general liability insurance in an amount not less than a single limit of one million dollars ($1,000,000.00) per occurrence and an aggregate of not less than two (2) times the occurrence amount ($2,000,000.00 minimum) for bodily injury, including death and property damage, unless a greater amount is specified in the contract specifications. The insurance coverage shall contain no limitations on the scope of the protection provided and include the following minimum coverage: Broad Form Property Damage, with no employee exclusion; Agreement to Provide Support Services - Page 6 of 15 ii. Personal Injury Liability, including extended bodily injury; Broad Form Contractual/Commercial Liability—including coverage for products and completed operations; iv. Premises— Operations Liability (M&C); v. Independent Contractors and subcontractors; vi. Blanket Contractual Liability. C. Industrial Insurance. If and only if the Contractor employs any person(s) in the status of employee or employees separate from or in addition to any equity owners, sole proprietor, partners, owners or shareholders of the Contractor, the Contractor shall maintain workers' compensation insurance at its own expense, as required by Title 51 RCW, for the term of this Agreement and shall provide evidence of coverage to the County, upon request. i. Worker's compensation insurance covering all employees with limits meeting all applicable state and federal laws. This coverage shall include Employer's Liability with limits meeting all applicable state and federal laws. ii. This coverage shall extend to any subcontractor that does not have their own worker's compensation and employer's liability insurance. iii. The Contractor expressly waives by mutual negotiation all immunity and limitations on liability, with respect to the County, under any industrial insurance act, disability benefit act, or other employee benefit act of any jurisdiction which would otherwise be applicable in the case of such claim. iv. If the County incurs any costs to enforce the provisions of this subsection, all cost and fees shall be recoverable from the Contractor. D. Requirements for All Insurance. i. The County shall be named as an "additional named insured" under all insurance policies required by this Agreement. ii. Such insurance coverage shall be evidenced by one of the following methods: a. Certificate of Insurance; or, Agreement to Provide Support Services - Page 7 of 15 b. Self-insurance through an irrevocable Letter of Credit from a qualified financial institution. iii. The Contractor shall furnish the County with properly executed certificates of insurance that, at a minimum, shall include: a. The limits of overage; b. The project name to which it applies; c. The certificate holder as Jefferson County, Washington and its elected officials, officers, and employees with the address of Jefferson County Risk Management, P.O. Box 1220, Port Townsend, WA 98368, and, d. A statement that the insurance policy shall not be canceled or allowed to expire except on thirty (30) days prior written notice to the County. e. If the proof of insurance or certificate indicating the County is an "additional insured" to a policy obtained by the Contractor refers to an endorsement (by number or name) but does not provide the full text of that endorsement, then it shall be the obligation of the Contractor to obtain the full text of that endorsement and forward that full text to the County. f. Certificates of coverage as required by this section shall be delivered to the County within fifteen (15) days of execution of this Agreement. iv. Failure of the Contractor to take out or maintain any required insurance shall not relieve the Contractor from any liability under this Agreement, nor shall the insurance requirements be construed to conflict with or otherwise limit the obligations concerning indemnification of the County. v. The Contractor's insurers shall have no right of recovery or subrogation against the County (including its employees and other agents and agencies), it being the intention of the parties that the insurance policies so affected shall protect both parties and be primary coverage for all losses covered by the above described insurance. vi. Insurance companies issuing the policy or policies shall have no recourse against the County (including its employees and other Agreement to Provide Support Services - Page 8 of 15 agents and agencies) for payment of any premiums or for assessments under any form of policy. vii. All deductibles in the above described insurance policies shall be assumed by and be at the sole risk of the Contractor. viii. Any deductibles or self-insured retention shall be declared to and approved by the County prior to the approval of this Agreement by the County. At the option of the County, the insurer shall reduce or eliminate deductibles or self-insured retention, or the Contractor shall procure a bond guaranteeing payment of losses and related investigations, claim administration and defense expenses. ix. Any judgments for which the County may be liable, in excess of insured amounts required by this Agreement, or any portion thereof, may be withheld from payment due, or to become due, to the Contractor until the Contractor shall furnish additional security covering such judgment as may be determined by the County. x. Any coverage for third party liability claims provided to the County by a "Risk Pool" created pursuant to Ch. 48.62 RCW shall be non- contributory with respect to any policy of insurance the Contractor must provide in order to comply with this Agreement. xi. The County may, upon the Contractor's failure to comply with all provisions of this Agreement relating to insurance, withhold payment or compensation that would otherwise be due to the Contractor. xii. The Contractor's liability insurance provisions shall be primary and noncontributory with respect to any insurance or self-insurance programs covering the County, its elected and appointed officers, officials, employees, and agents. xiii. Any failure to comply with reporting provisions of the insurance policies shall not affect coverage provided to the County, its officers, officials, employees, or agents. xiv. The Contractor's insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the limits of the insurer's liability. xv. The Contractor shall include all subcontractors as insured under its insurance policies or shall furnish separate certificates and endorsements for each subcontractor. All insurance provisions for Agreement to Provide Support Services - Page 9 of 15 subcontractors shall be subject to all the requirements stated herein. xvi. The insurance limits mandated for any insurance coverage required by this Agreement are not intended to be an indication of exposure nor are they limitations on indemnification. xvii. The Contractor shall maintain all required insurance policies in force from the time services commence until services are completed. Certificates, insurance policies, and endorsements expiring before completion of services shall be promptly replaced. All the insurance policies required by this Agreement shall provide that thirty (30) days prior to cancellation, suspension, reduction or material change in the policy, notice of same shall be given to Jefferson County Risk Management by registered mail, return receipt requested. xviii. The Contractor shall place insurance with insurers licensed to do business in the State of Washington and having A.M. Best Company ratings of no less than A-, with the exception that excess and umbrella coverage used to meet the requirements for limits of liability or gaps in coverage need not be placed with insurers or re- insurers licensed in the State of Washington. xix. The County reserves the right to request additional insurance on an individual basis for extra hazardous contracts and specific service agreements. 21. Compliance with Laws. The Contractor shall, in the performing the services contemplated by this Agreement, faithfully observe and comply with all federal, state, and local laws, ordinances, regulations, and County resolutions, applicable to the services to be rendered under this Agreement. 22. Discrimination. The Contractor, with regard to the work performed by it under this Agreement, will not discriminate on the grounds of race, color, national origin, religion, creed, age, gender, sexual orientation, material status, sex, or the presence of any physical or sensory handicap in the selection and retention of employees or procurement of materials or supplies. 23. Integrated Agreement. This Agreement together with attachments or addenda represents the entire and integrated Agreement between the County and the Contractor and supersedes all prior negotiations, representations, or agreements written or oral. No representation or promise not expressly contained in this Agreement has been made. This Agreement supersedes all prior or simultaneous representations, Agreement to Provide Support Services - Page 10 of 15 discussions, negotiations, and agreements, whether written or oral, by the County within the scope of this Agreement. 24. Modification of this Agreement. This Agreement may be amended only by written instrument signed by both County and Contractor. 25. Section Headings. The headings of the sections of this Agreement are for convenience of reference only and are not intended to restrict, affect, or be of any weight in the interpretation or construction of the provisions of the sections or this Agreement. 26. References to Sections in this Agreement. Any reference to a section in this Agreement is a reference to a section of this Agreement, unless clearly stated to the contrary. 27. Attachments. Any document in this Agreement identified as an attachment is part of this Agreement and is incorporated by reference into this Agreement. 28. Limits of Any Waiver of Default. No consent by either party to, or waiver of, a breach by either party, whether express or implied, shall constitute a consent to, waiver of, or excuse of any other, different, or subsequent breach by either party. 29. No Oral Waiver. No term or provision of this Agreement will be considered waived by either party, and no breach excused by either party, unless such waiver or consent is in writing signed on behalf of the party against whom the waiver is asserted. Failure of a party to declare any breach or default immediately upon the occurrence thereof, or delay in taking any action in connection with, shall not waive such breach or default. 30. Severability. Provided it does not result in a material change in the terms of this Agreement, if any provision of this Agreement or the application of this Agreement to any person or circumstance shall be invalid, illegal, or unenforceable to any extent, the remainder of this Agreement and the application this Agreement shall not be affected and shall be enforceable to the fullest extent permitted by law. 31. Survival. Those provisions of this Agreement that by their sense and purpose should survive the term of this Agreement shall survive the term of this Agreement. Without limiting the generality of the preceding sentence, and for the avoidance of doubt, the provisions that survive the term of this agreement include: (a) controlling law; (b) insurance; and, (c) indemnification. Agreement to Provide Support Services - Page 11 of 15 32. Provisions Required by Law Are Added. Any provision of law and any clause required by law to be in this Agreement are made a part of this Agreement and shall be read and enforced as though they were they were included in this Agreement and as if omitted by mistake, if ever any such provision or clause is not included, or is not correctly inserted, this Agreement shall be amended to add or correct such clause forthwith upon the request of any party to another party. 33. Binding on Successors, Heirs and Assigns. This Agreement shall be binding upon and inure to the benefit of the parties' successors in interest, heirs, and assigns. 34. No Assignment. The Contractor shall not sell, assign, or transfer any of rights obtained by this Agreement without the express written consent of the County. 35. No Third-party Beneficiaries. The parties do not intend, and nothing in this Agreement shall be construed to mean, that any provision in this Agreement is for the benefit of any person or entity who is not a party. 36. Signature in Counterparts. The parties agree that separate copies of this Agreement may be signed by each of the parties and this Agreement shall have the same force and effect as if all the parties had signed the original. 37. Facsimile and Electronic Signatures. The parties agree that facsimile and electronic signatures shall have the same force and effect as original signatures. 38. Representations and Warranties. The parties represent and warrant that: a. Each person signing this Agreement is fully authorized to enter into this Agreement on behalf of the party for whom signature is being made; b. Each party that is a corporate entity is duly organized and validly existing in good standing under the laws of one of the states of the United States of America; c. The making and performance of this Agreement will not violate any provision of law or of any party's articles of incorporation, charter, or by-laws; d. Each corporate party has taken all necessary corporate and internal legal actions to duly approve the making and performance of this Agreement and that no further corporate or other internal approval is necessary; and, Agreement to Provide Support Services - Page 12 of 15 e. Each party has read this Agreement in its entirety and know the contents of this Agreement, that the terms of this Agreement are contractual and not merely recitals, and that they have signed this Agreement, having obtained the advice of legal counsel. (SIGNATURES FOLLOW ON THE NEXT PAGE) Agreement to Provide Support Services - Page 13 of 15 This Agreement is executed and shall become effective as of the last date signed below. BOARD OF COUNTY COMMISSIONERS ANOKA SERVICES, LLC JEFFERSON COUNTY, WASHINGTON Heidi Eisenhour, Chair DATE Robert Rewitzer DATE Kate Dean, Member DATE Greg Brotherton, Member DATE SEAL: ATTEST: Carolyn Galloway DATE Clerk of the Board Approved as to form only: March 4, 2022 Philip Hunsucker, DATE Chief Civil Deputy Prosecuting Attorney Agreement to Provide Support Services - Page 14 of 15 T Exhibit A Scope of Work Anoka Services, LLC shall perform the following services for the County Sheriff's Office: • Provide agency-level administration of the Jefferson County SO Policy Manual and the Jefferson County SO Custody Manual • Manage policy updates for the Jefferson County SO Policy Manual, no less than once a month • Manage the monthly release of daily training bulletins (DTBs) for the Jefferson County SO Policy Manual • Manage policy updates for the Jefferson County SO Custody Manual, no less than once a month • Facilitate Agency compliance with Washington County Risk Pool (WCRP) reimbursement requirements • Research and formulate custom policy content for the Agency as may be required, but no less than once a month Annual Fee Schedule - 2022 DESCRIPTION OF SERVICES AMOUNT Agency administration, policy updates, DTBs, and facilitation of $1,950.00 WCRP reimbursement - Jefferson County SO Policy Manual Agency administration, policy updates, and facilitation of WCRP $1,300.00 reimbursement - Jefferson County SO Custody Manual Custom content as required $650.00 Total $3,900.00 Agreement to Provide Support Services - Page 15 of 15