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HomeMy WebLinkAbout092072A - Clallam and Jefferson CLALLAM-JEFFERSON COUNTY COMMUNITY ACTION COUNCIL, Inc. AGENDA September 20, 1972 The Clallam-Jefferson County Community Action Council, Inc. will hold the regular monthly meeting at the Port Townsend Recreation Center Wednesday, September 20 at 7:30 P.M. I. Approval of Minutes of Previous Meeting II. Introduction of New Board Members (give name and who they represent) III. Committee anci Staff Reports IV. Discussion of Regional Planning Council Report V. Discussion of Development of a Policy on Welfare. Advocacy VI. Explanation of the Automatic Funding Level of $120,800.00 VII. Discussion of Self-Evaluation Process to he Used by Community Act; nn Agencies VIII. Progress of Planning for 3-County Workshop Citizen Participation IX. Announcement of CAA Meeting Oct. 14 & 5 in Seattle X. Review of Membership in Wash. Assoc. of Community Action Agencies XI. The Program Development Grant from state CEO XII. Establish the Roll of Clallam-Jefferson CAA in the Development of Downtow.m Renewal Project in Port Angeles XIII. Indian Cultural Center XIV. Discussion of Personnel Policies Manual by the Personnel Policy Committee XV. General Discussion and Adjournment OggiinD SEP851972 AUDITOR JEFFERSON COUNTY CLALLAM-JEFFERSON COUNTY COMMUNITY ACTION COUNCIL, Inc. • BOARD MEETING, September 20, 1972 The regular monthly meeting of the Clallam-Jefferson Co. Community Action Council, Inc. was held at the Port Townsend Recreation Center, Port Townsend, at 7:30 P. M. Wednesday, September 20, 1972. Members present were: Gael Stuart, Ernie Waters, Alice Sell, Nellie Hedge, Bernice Ingman, Albert Aldred, Shirley Hicks, Edith Cusack and Exec. Director, Will Gariss. Acting chairman, Ernie Waters opened the meeting. Minutes were approved as read. Ernie then introduced the new Board members: Lorna Schoeneman, representing the League of Women Voters, Port Angeles; James Maxfield, representing the Port Angeles City Council (not present); Don Jones, representing Dist, of Social Health Service, Public Assistance; Pat Bailey, representing Port Townsend Youth; Serena Antiaquia, Lower Elwha-Clalam and her alternate, Johanna Blacksmith. Gael moved that the members of the Board that wore introduced be officially seated and declared members of the Board. Shirley Hides seconded. Carried. Serena said they would like to know if they have time to work up a proposal and present it for thebudget, 411 Mr. Gariss reported he had taken a trip to Regional OE0 to see what our re- lationship really was with the Clallams. We have never received any monies as part of our grant for Indian programs. He wanted to explore the opportunity of increas- ing our grant level to be able tp work for the various groups from Clalam and Hoh Indians. He found out that OFO funding is gotne to STOWW, which he feels shouldn't necessarily influence the relationship btween the C2.0 and the Clallam Indians. In terms of funding, Mr. Gariss explained we havojust begun what is called the auto- matic refunding process. Several groups have begun to prepare proposals for pro- grams that they would like to see next year„ We will have to have our porposals ready to submit to Regional OEO on Dec. 1, 1972. John Henry suggested that a motion be made that we consider the Indian repre- sentation from the three recognized bands on the Peninsula--Jamestown, Lower Elwha and the Lower Hoh a seperate Indian tribe. Gael Stuart suggested that this be re- ferred to Personnel Credentials committee to come up with a specific recommendation to vote on at the next meeting. Two slots on the Council are committed and a third slot is to be allocated to the Indian Community. Mr. Gariss has been asked to workwith the State Parks and Recreation in the initial formulation of an Indian Cultural Center at Fort Worden. State Parks and Recreation has hired as a consultant Mr. Wayne Tuttles from the Univ. of Portland to survey the culture of the Indians here and to make recommendations as to whether an Indian Cultural Center would be contributory to developing a multi-purpose center at Fort Worden. In contacting various groups, there have been favorable responses. With the Council's consent, Vr. Gariss said he will continue to act as a coordin- ating unit to try to bring together a steering committee to work with State Parks & Recreation and pursue the Indian Cultural Center further. Gael moved we direct the Executive Director to work with the local Indian bands to cooperate with them in any way to develop an Indian Cultural Center at Fort Worden. Edith Cusackseconded. Carried. Mr. Gariss introduced John Henry, Social Service Coordinator, who will spend 75% of his time on Head Start program and 25% in Community Organization and Jeanne Koivunen, the new VISTA Volunteer to work with the Co-ops that have been establish- ed in Port Townsend. COMMITTEE AND STAFF REPORTS 41/ Alice Sell reported the Health and Services Committee met in July on a dental survey for a dental clinic. Will Gariss explained the "Forum", which will take the place of the two month- ly news letters and the Staff Report to the Board. Through this he hopes to reach more low-income people and encourage their participation by expressing their views on community issues. Page -2- DISCUSSION OF REGIONAL PLANNING COUNCIL REPORT Ernie Waters read a letter from Will Gariss to the Board of Directors, in which he reported that the Regional Planning Council has extended an invitation to CAC to join the Council. We are the first Council to be invited to join a Regional Planning Council. Our membership fee would be approximately $100.00 each year. Mr. Gariss feels our investment would enhance the effectiveness of the plan- ning council and would provide better access for us to each of the participating governmental entities in terms of resource mobilization. To join, the CAP board of directors must pass a resolution stating its desire to join the Planning Council. Mr. Gariss explained the importance of joining and discussion followed. Gael Stuart moved that Executive Director Will Gariss be asked to prepare a resolution that will meet the requiremets of the Olympic Regional Planning Council and that we join this group. Nellie Hedge seconded. Carried. Will Gariss was designed as the Board's representative to the ORPC. There was a brief discussion of the proposed projects submitted to the Regional Planning Council by the CAC in- volving Federal funds. The Council has accepted these proposals as part of the RPC planning. DISCUSSION OF DEVELOPMENT OF A POLICY ON WELFARE ADVOCACY Ernie Waters read a letter from Mr. Gariss asking the Exec. Committee to de- velop a policy on welfare advocacy. The letter stated several requests have been received by the Exec. Director's office to organize some form of welfare advocacy group. Purposes of the group would be to support families against discrimination • in the administration of public assistance programs and to develop welfare legis- lation. The Washington team of the Regional Office of Economic Opportunity strong- ly urges commitment of Staff to work on welfare advocacy during the coming year. In the letter, Mr. Gariss made several recommendations. An attached draft of a letter from Mr. Martin White to all Wash. Community Action Agencies urging all Com- munity Action Agencies to actively participate in the welfare advocacy workshop to be held Aug. 28 and Sept. 1st at the Evergreen College in Olympia. Jim Hill moved that we refer the matter of our participation and development of the policy regarding welfare advocacy to the appropriate action area committee --Health and Community Services. Gael Stuart seconded. Motion carried. EXPLANATION OF THE AUTOMATIC FUNDING LEVEL OF S120,800.00 Guidance letter was received from Regional Office, enclosing information to assist with the planning for and preparation of our refunding budget to be sub- mitted in approximately 190 days. Gael urged that if anyone feels there are places where our emphasis should be changed, look at the program and decide whether or not you want to ask the Exec. Dir. to change some of the directions in which- we are going. There are copies of the three-year;plan .available. DISCUSSION OF SELFZVALUATION PROCESS TO BE USED BY commuNrry ACTION AGENC1ES Gael stated that at the end of each year it is up to the_ Board as.a group to- evaluate what has been done. He suggested an evaluation of our progress be done . as-we go, and he thinks an evaluation process will be developed for the end of the • first year of the three-year cycle, Frank -Nebishereported he has made a semi-annual evaluation, which he will transfer to the new forms. He will complete this and get it to the planning come- mittee before the next board meeting. PROGRESS OF PLANNING FOR 3-COUNTY WORKSHOP CITIZEN PARTICIPATION Our Community Action Council, acting on behalf of Clallam-Jefferson Counties and Snohomish & Whatcom CAAs, was recently awarded a $5000.00 grant to conduct Citizen Participation Workshops. This funding was made available by the State Office of Economic Opportunity for agencies to use in training low-income people and groups in citizen participation. This will provide them with the knowledge to • effectively participate in the community planning processes. Frank Nebish reported that Lon Backman was in Port Townsend on September hi. artd 15 to begin structuring thefirst .of a series of three workshops. The first workshop is planned for October 28 & 29 at Manresa Castle in Port Townsend. There- will be 90 participants, 30 each from Clallam-.Jefferson, Snohomish and Whatcom CAAs. It will be a 2-day training session that will give Board, Staff and low-in- come participants an opportunity to work and learn together, developing solutions to common problems. Page -3- 411 ANNOUNCEMENT OF CAA MEvTING OCT. 4 & 5 IN SEATTLE Gael announced there will be a CAA meeting Oct. 4 & 5 in Seattle. It is re- quested that each CAA and single purpose grantees plan to send a minimum of six persons, including the Board chairman, Exec. Dir., and two staff in addition and two low-income representatives. It will be at the Olympic Hotel in Seattle Wed., Oct. 4 and will have to do with citizen participation, planning, program development with local government and citizen participation, planning, program development with local government and citizen participation, Neighbors in Need, State Coalition, Veterans coalition, emergency food and medical, self-evaluation and affirmative action. Anyone who is interrested in going, please notify Gael, Mr. Gariss or the office. REVIEW OF MEMBERSHIP IN WASHINGTON ASSOCIATION OF COMMUNITY ACTION AGENCIES Mr. Gariss explained that WACAA is a non-profit corporation that has represen- tatives from all of the Community Action Agencies in the State. It speaks on state- wide issues as a state-wide body. Gael stated if anyone wishes to belong to this organization, talk to Mr. Gariss about it. Gael read a thank-you letter from Marge Johnson, Director of the Jefferson Co. Alcoholism Information and ReferralCenter. She thanked, in particular, Frank Neb- ish, Dir. of Planning and Program Development, and Steve Smith, Program Development Assistant, for their efforts and time in all aspects of working with them and Olym- pia, in writing a proposal for State funding. Both Frank and Steve have been in- volved with the AIRC for several months part-time, working on office procedures, filing systems and trying to obtain State funding for the center. At a recent meeting with State consultant Dick Jones, hegave assurance that the AIRC can now expect funding during the month of October for $2,200.00 to last until Jan. 1, 1973, when they can anticipate about a $12,000.00 grant for next year. Gael commended Frank and Steve and said that we need to know more about what some of these gentle- men and ladie are doing in terms of their work because they are working constantly for programs that are helping people who are disadvantaged in many ways and he doesn't think they get enough credit for it. THE PROGRAM DEVELOPMENT GPANT FROM SLAT 0E0 Staff has written a program development grant and it has been acoepted. A great deal of effort has been expended by Staff in this. Will reported we are one of nine Community Action Agencies in Washington to be beneficiaries of a $12,500.00 grant to establish a program development unit within this CAP. He hopes that by bringing to Staff a program, development specialist to assist groups in Clallam- Jefferson County to implement social planning. Mr. Eliwanger and his assistant were here and reviewed with Mr. Gariss what was happening in economic development projects and arrived at an agreement that CAC would establish a program develop- ment epocialist to be assigned to Port Angeles. Assistance would be provided to the City of Port Angeles in one of the OEDP programs, which calls for the urban renewal of downtown Port Angeles. He then explained this project. This would be a 10-year program--a 20-million dollar project. He explained an on-the-job train- ee from the WIN program would work with low-income in Clallam Co. and relate to them what the program development specialists were doing in the community for the low-income folks--to establish a communication link. Will has selected Ginny • Zoesch as the trainee to be trained by our staff. Discussion followed. PERSONNEL POSICIES MANUAL Discussion of this was postphoned. Gael assumed we are operating under the conditions of this manual until we can have a chance to officially adopt it. He said it is available and the corrections that have been made by the Personnel Policies Committee are limitations on the authority of the director. Anyone who wants to may take the manual and read it. The Personnel Policies Committee can make a recommendation on it at the next meeting. MISCELLANEOUS Shirty Hicks moved that a $500.00 grant be made to the Jefferson Co,, Fed. Credit Union to strengthen the special reserve account for delinquent loans. Alice Sell seconded. Carried. Gael announced that there will be a community participation workshop in Port Angles called Communi-link. A Project Microville is used to show some action meth- ods that can be used to develop a come unity. Alice made a motion that we contri- bute $100. matching the contribution of the Port Angeles Chamber of Commerce. Shir- ley Hicks seconded. Motion carried„ An effort will be made to assure CAC partici- pation in the workshop. Albert Aldred. said his term is up and has resigned. Gael Adjourned meeting. Submitted by ;'° '-c Jo Hawley, recording secre%ary