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O Consent Agenda
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Jefferson County Board of Commissioners
Consent Agenda Request
To: Board of Commissioners
Mark McCauley, Interim County Administrator
From: Monte Reinders, PE, Public Works Director / County Engineer 4 f
Agenda Date: March 21, 2022
Subject: Digital Submittal Certification - County Road Administration Board
(CRAB) Reports for 2021
Statement of Issue:
The County Road Administration Board (CRAB) requires the periodic submittal of forms and
documents related to Jefferson County's management of its road system and road fund. By
April 1, 2022, the County must submit the following in digital format: (1) Certification of
Diversion and Road Fund Expenditures for Traffic Law Enforcement, (2) Certification of Road
Fund Expenditures for Fish Passage Barrier Removal, (3) Annual Certification (with
attachments), (4) Annual Construction Report, (5) County Arterial Preservation Report, and
(6) Maintenance Management Certification. Form submissions (1) and (3) (see attached)
require the Chair of the Board of Commissioners to certify via signature on a "Digital
Submittal Certification" form to CRAB.
Analysis / Strategic Goals / Pros Et Cons:
CRAB establishes Standards of Good Practice (WAC 136) for the administration of the County
roads program and road fund. CRAB monitors compliance with these standards via the
County's annual submittal of data and certifications. The County Engineer and Board of
Commissioners must certify that required standards are being met. The annual issuance of a
CRAB "Certificate of Good Practice" is required in order for the County to receive its annual
Motor Vehicle Fuel Tax (MVFT) allocation.
Fiscal Impact/Cost Benefit Analysis:
Public Works has prepared the required documents with assistance from the Auditor and
Sheriff offices. The "Certificate of Good Practice" is required to receive Jefferson County's
2022 allocation of approximately $1.4 million in Motor Vehicle Fuel Tax (June 2021, WSDOT
Revenue Forecast)
Recommendation:
Authorize by motion for the Chair to sign and date the "Digital Submittal Certification" form
in the two "Chair/Executive" locations. Return to Public Works - Castle Hill for processing.
Department Contact:
Anna Romcevich, 360-385-9380
Reviewed By:
4
�i!
Mark McCauley,
erim County Administrator
ate
Jefferson County
Reports for 2021
Digital Submittal Certification
for Forms Due April 1st
The documents checked below are hereby submitted from Jefferson County for the review and acceptance of the County Road
Administration Board.
2021 RAP Certification of Diversion and Road Fund Expenditures for Traffic Law
Enforcement
I hereby certify that the above report is true and accurate and that I have reviewed and approved the report for submission to the County Road Administration Board in
accordance with WAC W6.
Signed: LV. Date: x
CountySheri
Signe Date. J
County Auditor
Signed:
Chair / Executive
Date:
2021 Certification of Road Fund Expenditures for Fish Passage Barrier Removal
2021 Annual Certification
I hereby certify that the Fish Passage Removal and Annual Certifications are true and accurate and that I have reviewed and approved the report for submission to the
County Road Administration Board in accordance with WAC 136.
Signed:
Date:
Chair / Executive
Signed:
Date:
County Engine
2021 County Ferry System Operations Report
2021 Annual Construction Report
2021 County Arterial Preservation Report
2021 Certification of Road Fund Expenditures for Marine Navigation and Moorage
2021 Maintenance Management Annual Certification
I hereby certify that the County Ferry System Operations Report, Annual Construction Report, County Arterial Preservation Report, Marine Navigation and Moorage
Certification, and Mainten agement Certification are true and accurate and that I have reviewed, approved, and submitted said reports to the County Road
Administration B accardan with WA 136
Signed: ~� Date:
County Eng
Jefferson County 2021
CERTIFICATION OF DIVERSION AND ROAD FUND EXPENDITURES FOR TRAFFIC LAW ENFORCEMENT
WAC 136-150-022
Total Road Levys
Budgeted Road Levy revenue (as listed on the Road Levy Certification - WAC 136-150-021):
Actual Road Levy revenue produced:
Road Levy Diversion:
Budgeted Road Levy Diversion (as listed on the Road Levy Certification - WAC 136-150-021):
Actual amount of Diverted Road Levy:
Was Diverted Road Levy deposited in a specific and identifiable account (RCW 36.82.040):
Traffic Law Enforcement Paid by Road Fund Expenditures:
Budgeted cost reimbursements and/or operating transfers from the Road Fund:
Actual total amount of cost reimbursements and/or operating transfers from the Road Fund:
Dtal Roada ment Expenditures:
Total Traffic Law Enforcement Ex eennse_(ALL COUNTY FUNDS)_
$4,708,291.00
$4,734,872.00
$720,000.00
$720,000.00
Yes
$720,000.00
$1,461,669.00
RCW 36.79.140 provides that only those counties that during the preceding twelve months have spent all revenues collected
for road purposes only for such purposes, including traffic law enforcement, as are allowed by Article II, Section 40 of the
Washington State Constitution, are eligible to receive funds from the Rural Arterial Trust Account.
This form must be reviewedand certified QiLthe "Engineer's Certification Form") -by-.
• County Sheriff
■ County Auditor OR Charter designated Chief Financial Officer
• Chair, Board of County Commissioners OR County Executive
Jefferson County Annual Certification For Calendar Year 2021
WAC 136-04
4ANAAGG LENT ANI) ARM1NWHATION
A. During 2021 the County Engineer performed the duties and had the responsibilities specified in RCW 36.80.030.
Explanation:
B. At any time during 2021 was there a vacancy/change in the position of County Engineer? If so, were the procedures in WAC 136-12
followed?
Explanation:
C. The processing of County Road Accident Reports during 2021 complied with WAC 136-28-
Explanation:
D. Priority Programming techniques were applied to the ranking of all potential projects on the arterial road system in 2021 per WAC 136-
14-020.
Yes
Yes
Yes
Explanation:
E. As of December 31, 2021 the management of the county road department was in accordance with policies set by the county legislative authority including, but not
limited to, the following specific policies required by WAC 136-50-050:
*Has your agency sent the most recently adopted version to CRAB WAC 136-50-051?
POLICY
WAC
DATE OF CURRENT VERSION
Re: Organization
136-50-051
12/13/2021
Re: Personnel Practices
136-50-052
01/04/2021
Re: Complaint Handling
136-50-053
07/28/2003
Re: Work for Others
136-50-054
04/23/2018
Re: Utility Accommodation
136-50-055
01/03/2000
Re: Priority Programming
136-14-030
04/30/2015
Explanation:
F. The following were submitted to CRAB in a timely manner:
DOCUMENT
WAC
DUE DATE
DATE OF ADOPTION / PREPARATION DATE SENT TO CRAB
'21 Six -Year Program
136-15-050
31-DEC-20
12/14/2020
12/18/2020
'21 Annual Construction Program
136-16-040
31-DEC-20
12/14/2020
12/18/2020
'21 CAPP Program
136-300-060
31-DEC-20
12/14/2020
12/18/2020
'21 Road Fund Budget
31-DEC-20
12/14/2020
12/18/2020
'21 Maintenance Management Work Plan
136-11-040
31-DEC-20
12/14/2020
12/18/2020
& Budget
'21 Road Levy
136-150-021
01-FEB-21
11/16/2020
01/28/2021
'20 Certification of Diversion and Road
136-150-022
01-APR-21
03/22/2021
03/29/2021
Fund Exp. For Traffic Law
Enforcement
'20 Engineer's Certification of Fish
136-150-023
01-APR-21
03/22/2021
03/29/2021
Barrier Removal Costs
'20 Certification of Road Fund Exp. for
136-150-025
01-APR-21
Marine Navigation and Moorage
'20 Annual Construction Report
136-16-050
01-APR-21
03/22/2021
03/29/2021
'20 CAPP Report
136-300-090
01-APR-21
03/22/2021
03/29/2021
'20 Maintenance Management
136-11-050
01-APR-21
03/22/2021
03/29/2021
Certification
'20 Annual Certification
136-04-030
01-APR-21
03/22/2021
03/29/2021
'20 Road Log Update
136-60-030
01-MAY-21
04/20/2021
04/20/2021
'21 PMS Certification for CAPA
136-70-070
31-DEC-21
12/20/2021
12/21/2021
Eligibility
Explanation:
G. Projects to which construction expenditures were
charged were
all on the originally adopted 2021 Annual Program or as amended per
Yes
WAC 136-16-042 - Attach Amendments. (If No, please attach a brief explanation.)
Explanation:
H. The County's construction by county forces limit for 2021 computed in accordance with RCW 36.77.065:
$1,262,448.75
1. The actual expenditure for construction by county forces as reported in the 2021 Annual
Cosst. Report:
$1,438.64
J. As required by WAC 136-20-060, a written Bridge and Inspection
Report for 2021
was furnished to the legislative authority on (attach a
copy):
10/18/2021
# of NBI Bridges as of December 31, 2021: 35