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HomeMy WebLinkAbout032822ca12MINUTES Regular Meeting — March 7, 2022, 9:00 a.m. Jefferson County Courthouse — Commissioners' Chambers 1820 Jefferson Street, Port Townsend, WA CALL TO ORDER: Chair Heidi Eisenhour, Commissioner Kate Dean and Commissioner Greg Brotherton participated in the meeting remotely. Chair Eisenhour called the meeting to order at 9:09 a.m. and noted the technical difficulties that resulted in a later start time. She stated that March 8, 2022 is National Women's Day and recognized the brave women of Ukraine. APPROVAL AND ADOPTION OF THE CONSENT AGENDA: Commissioner Dean moved to approve the items on the Consent Agenda as presented. Commissioner Brotherton seconded the motion. He asked if the proposed resolution regarding cash drawer, petty cash and revolving amounts should be updated as he noted that one person on the list is already retired. Commissioner Dean withdrew her motion, then moved to approve and adopt the Consent Agenda, minus Item No. 1 (Resolution Re -Establishing Jefferson County Petty Cash Drawer, Petty Cash Account and Revolving Fund Amounts in Various County Departments) and approve the remaining items on the Consent Agenda as presented. Commissioner Brotherton seconded the motion which carried by a unanimous vote. 1. RESOLUTION NO. _ re: Re-establishing Jefferson County Cash Drawer, Petty Cash Account and Revolving Fund Amounts in Various County Departments (Removed and approved later in the meeting) 2. AGREEMENT NO. CLH31013, Amendment No. 1 re: 2022-2024 Consolidated Contracts; In the Amount of $1,751,037; Jefferson County Public Health; Washington State Department of Health 3. AGREEMENT re: Surveying Services for Lords Lake Loop Road M.P. 1.6 Slide Repair and Shine Road M.P. 0.84 Slide Repair; In the Amount not to Exceed $10,000; Jefferson County Public Works; Van Aller Surveying 4. AGREEMENT re: Elections Tabulation Hardware Upgrade and Software License and Hardware Maintenance; In the Amount of $249,525; Jefferson County Auditor, Elections; Election Systems & Software, LLC (ES&S) 5. AGREEMENT, Revised re: 2022 Funding Water Quality Conservation Improvement and Resource Protection; In the Amount of $56,248; Jefferson County Administrator; Jefferson County Conservation District 6. AGREEMENT, Interlocal re: Exchange of Law Enforcement Services; No Dollar Amount; Jefferson County Sheriff's Office; City of Port Townsend Police Department 7. AGREEMENT re: Policy Manual Management; In the Amount of $3,900 Yearly; Jefferson County Sheriff's Office; Anoka Services LLC 8. MINUTES re: Regular Meeting of February 28, 2022 Commissioners Meeting Minutes of March 7, 2022 D R_ �t7 I - 9. Payment of Jefferson County Payroll Warrants Dated March 4, 2022 Totaling $998,144.72 (Records of all claims submitted for payment along with A/P Warrants approved by the Payroll Services Manager are retained in the Jefferson County Auditor's Office) PROCLAMATION re: Declaring Tuesday, March 8, 2022 as Women's Day: Chair Eisenhour discussed the importance of the proclamation. All three Commissioners took turns reading aloud the proclamation. Commissioner Dean moved to approve a Proclamation declaring Tuesday, March 8, 2022 as Women's Day. Commissioner Brotherton seconded the motion which carried by a unanimous vote. DISCUSSION re: Re-establishing Jefferson County Cash Drawer, Petty Cash Account and Revolving Fund Amounts in Various County Departments (Consent Agenda Item No. 1): Interim County Administrator Mark McCauley noted that he received a corrected draft resolution regarding Consent Agenda Item No. 1. Commissioner Brotherton moved to approve RESOLUTION NO. 11-22 re: Re-establishing Jefferson County Cash Drawer, Petty Cash Account and Revolving Fund Amounts in Various County Departments (Consent Agenda Item No. 1), as amended this morning. Commissioner Dean seconded the motion which carried by a unanimous vote. PUBLIC COMMENT PERIOD: The following is a summary of comments made virtually by individuals in attendance at the meeting and reflect their personal opinions: Comment regarding disabled individuals among the homeless population needing assistance. Comment requesting an indication on the Agenda when topics will hold additional public comment periods, and thanking County staff for their assistance on a recent request. COMMISSIONERS' BRIEFING SESSION: The Commissioners discussed recent meetings they attended. Commissioner Dean noted she will briefly leave the meeting around 10:00 a.m. to attend another meeting, but will return. WEEKLY UPDATE re: COVID-19: Public Health Officer Dr. Allison Berry provided information on the COVID-19 virus in Jefferson County and Emergency Management Director Willie Bence provided a situation report. The meeting was recessed at 10:25 a.m. and reconvened at 10:30 a.m. with all three Commissioners present. BID OPENING re: Publication of County Legal Notices: Clerk of the Board Carolyn Gallaway opened and read aloud the following two bids: BIDDER: Port Townsend & Jefferson County Leader BID: Print Circulation: 6,034 Electronic subscriptions: 351 Font: Helvetica Font Size: 7pt Cost per column inch: $8.00 2 Commissioners Meeting Minutes of March 7, 2022 Peninsula Daily News/Sound Publishing Print circulation: 1,737 Electronic subscriptions: 2,503 Font: Helvetica Font Size: 7.2 Cost per column inch: $3.00 Staff will review and evaluate the bids and present to the Board at a future meeting. COMMISSIONERS BRIEFING SESSION — Continued: The Commissioners continued reviewing recent meetings they attended. HEARING re: Updating of Precinct Boundaries for Jefferson County as part of the Current Redistricting Process: Elections Coordinator Quinn Grewell and GIS Coordinator Kevin Hitchcock were present to brief the Board on the precinct boundaries and redistricting process. GIS Coordinator Hitchcock reviewed the updated draft precinct maps. After discussion, Chair Eisenhour opened the hearing to allow for public testimony. The following individuals provided testimony: Deborah Pedersen, Libby Wennstrom, Bruce Cowan, Jean Ball and Tom Thiersch. Hearing no further testimony, Chair Eisenhour closed the public hearing. Deliberations on this issue will occur at the next Board of County Commissioners meeting. BID OPENING re: Thorndyke Road M.P. 4.71 Culvert Replacement, County Project No. 18020580, County Road No. 418708, RCO Project No. 20-1657R: Public Works Engineer Mark Thurston was present for the bid opening and stated the Engineer's estimate was $1,656,400. He opened and read the following three bids aloud: BIDDER: BID AMOUNT: Active Construction Inc, Puyallup $2,431,431.00 InterWest Construction Inc, Port Angeles $1,920,937.00 Nordland Construction NW, Nordland $1,748,964.00 Staff will review and evaluate the bids for accuracy and submit a recommendation for bid award to the Board at a future date. COMMISSIONERS BRIEFING SESSION — Continued: The Commissioners and Interim County Administrator continued discussing recent meetings they attended, miscellaneous items and reviewed upcoming meetings. The meeting was recessed at 12:00 p.m.'and reconvened at 1:30 p.m. with all three Commissioners present. Commissioners Meeting Minutes of March 7, 2022 DF AFT BRIEFING re: Job Creation and Restoration Work on the Washington Coast Restoration and Resiliency Initiative (WCRRI) Pulling Together in Restoration Project in 2021- 2022, and Phase 5 Project Proposal for 2023-2024: 10,000 Years Institute Executive Director Jill Silver briefed the Board on various projects including the WCRRI, Coastal Conservation Corps and Biomass Optimization Center Program, Hoh Watershed 2021 Field results and the Middle Hoh River project. CONTINUED DELIBERATIONS re: Repealing and Replacing Chapter 8.75 (Fireworks and Sky Lanterns) of the Jefferson County Code; NOTE: The time for Written Public Comments was extended to Friday, March 4, 2022 at 12:00 p.m.: The Commissioners continued deliberations on the Fireworks draft ordinance with East Jefferson Fire and Rescue Assistant Chief Brian Tracer who provided insight into historical weather data and fire operating plans. Staff was directed to incorporate edits discussed and bring forward at the next Board of County Commissioners meeting for continued deliberations. ADDITIONAL BUSINESS re: FIRE MARSHAL DESIGNATION: During the Fireworks draft ordinance deliberations, a discussion regarding designation of the County's Fire Marshal ensued. After further discussion, Commissioner Brotherton moved to designate the Department of Community Development (DCD) Director to be the Fire Marshal of Jefferson County. Commissioner Dean seconded the motion and asked if this is something that needs to go into the County Code? Chief Civil Deputy Prosecuting Attorney Philip Hunsucker stated that it does not need to, but it is advisable. He suggested the Commissioners formalize the designation now and staff will prepare for Code. Chair Eisenhour called for a vote on the motion. The motion carried by a unanimous vote. DISCUSSION re: Adopting a Tenth (loth) Temporary County Policy Based on Emergency Response to the COVID-19 Pandemic: Human Resources Director Sarah Melancon and Chief Civil Deputy Prosecuting Attorney Philip Hunsucker briefed the Board on the proposed 1 Oth Temporary County Policy. After discussion and edits, Commissioner Brotherton moved to repeal and replace the 9th Temporary Policy with the IOth Temporary Policy on Covid-19. He then withdrew his motion. Commissioner Brotherton moved to approve RESOLUTION NO.12-22 that will repeal the 9th Temporary County policy based on the emergency response to the Covid-19 pandemic and replace it with the I Oth Temporary Policy based on the emergency response to the Covid 19 pandemic, as amended today. Chair Eisenhour seconded the motion. Commissioner Dean asked if including "repeal and replace" in the motion was necessary? Interim County Administrator Mark McCauley stated the resolution will repeal and replace without the need to include it in the motion. Chair Eisenhour called for a vote on the motion. The motion carried by a unanimous vote. COUNTY ADMINISTRATOR BRIEFING SESSION: Interim County Administrator/Central Services Director Mark McCauley reviewed the following with the Board: Weekly Covid-19 discussion; the Commissioners will hold a hybrid meeting on March 28, 2022 Legislative updates Future Agenda Items; Workshop with the Olympic Region Clean Air Agency (ORCAA) E Commissioners Meeting Minutes of March 7, 2022 DFAFT NOTICE OF ADJOURNMENT: Chair Eisenhour adjourned the meeting at 4:20 p.m. until the next regular meeting or special meeting as properly noticed. SEAL: ATTEST: Carolyn Gallaway, CMC Clerk of the Board 5 JEFFERSON COUNTY BOARD OF COMMISSIONERS Heidi Eisenhour, Chair Greg Brotherton, Member Kate Dean, Member cyo*• -t� J MINUTES Jefferson County Board of Commissioners Special Meeting — March 7, 2022,12:00 p.m. Washington State Association of Counties Virtual Assembly Jefferson County Courthouse — Commissioners' Chambers 1820 Jefferson Street, Port Townsend, WA (Virtual Meeting) CALL TO ORDER: Washington State Association of Counties (WSAC) staff called the Virtual Counties Update meeting to order. Jefferson County Commissioner/Chair Heidi Eisenhour, Commissioner Kate Dean, Commissioner Greg Brotherton and many other Commissioners and County Officials across Washington State were in attendance. DISCUSSION with Other Washington State Counties and Washington State Association of Counties (WSAC) Staff: The participants of the meeting discussed various County issues. NOTICE OF ADJOURNMENT: The meeting was adjourned at 1:01 p.m. by Washington State Association of Counties staff. SEAL: ATTEST: Carolyn Gallaway, CMC Clerk of the Board JEFFERSON COUNTY BOARD OF COMMISSIONERS Heidi Eisenhour, Chair Greg Brotherton, Member Kate Dean, Member ON, {' DRAFT MINUTES Regular Meeting — March 14, 2022, 9:00 a.m. Jefferson County Courthouse — Commissioners' Chambers 1820 Jefferson Street, Port Townsend, WA CALL TO ORDER: Chair Heidi Eisenhour, Commissioner Kate Dean and Commissioner Greg Brotherton participated in the meeting remotely. Chair Eisenhour called the meeting to order at the appointed time. The Commissioners discussed items from the Washington Legislative Session that will affect Jefferson County, including an appropriation omnibus which will provide Jefferson County with $2.5 Million for the Port Hadlock Sewer Project. PUBLIC COMMENT PERIOD: The following is a summary of comments made virtually by individuals in attendance at the meeting and reflect their personal opinions: • Comment regarding the Jefferson County Precinct maps. • Comment regarding Sunshine Week Proclamation, a request for all meetings being held in the hybrid format, and identifying when additional public comment periods will be held. The Commissioners addressed comments and concerns raised during the Public Comment Period. APPROVAL AND ADOPTION OF THE CONSENT AGENDA: Commissioner Brotherton moved to approve the items on the Consent Agenda as presented. Commissioner Dean seconded the motion which carried by a unanimous vote. 1. HEARING NOTICE re: Community Development Block Grant (CDBG) for 2022 Public Service Grant Application and Closeout of 2021 Public Services Grant; Olympic Community Action Programs (OlyCAP); Hearing Scheduled for Monday, March 28, 2022 at 10:30 a.m. in the Commissioners' Chambers at the Jefferson County Courthouse, 1820 Jefferson Street, Port Townsend, WA 2. AGREEMENT re: Olympic Discovery Trail -Anderson Lake Connection, County Project No.18019893; In the Amount of $20,640; Jefferson County Public Works; Van Aller Surveying 3. AWARD OF CONTRACT re: Thomdyke Road M.P. 4.71 Culvert Replacement, Project No. 18020580, County Road No. 418708, RCO Project No. 20-1657; In the Amount of $1,749,021; Jefferson County Public Works; Nordland Construction NW 4. Payment of Jefferson County A/P Warrants Done by Payroll Dated March 4, 2022 Totaling $890,916.16 and Dated March 9, 2022 Totaling $137,079 (Records of all claims submitted for payment along with A/P Warrants approved by the Payroll Services Manager are retained in the Jefferson County Auditor's Office) D" R A F T Commissioners Meeting Minutes of March 14, 2022 PROCLAMATION re: Declaring the Week of March 14, 2022 as Sunshine Week Observing the Importance of Open Government and Transparency: The Commissioners discussed a public comment made earlier requesting that all meetings be held in the hybrid format. The Board agreed to table discussion until the afternoon session. DISCUSSION re: One-time allocation to the North Olympic Development Council (NODC): Commissioner Dean reviewed NODC's request for one-time funding of $25,000 to support their valuable and on -going community and economic development work. Clallam County approved a $25,000 allocation at their March 7, 2022 meeting. After discussion, the Commissioners directed the Interim County Administrator to prepare a contract for their consideration at a later date. COMMISSIONERS' BRIEFING SESSION: The Commissioners discussed recent meetings they attended. WEEKLY UPDATE re: COVID-19: Public Health Officer Dr. Allison Berry provided information on the COVID-19 virus in Jefferson County and Emergency Management Director Willie Bence provided a situation report. The meeting was recessed at 10:20 a.m. and reconvened at 10:30 a.m. with all three Commissioners present. BID OPENING re: Jefferson County Universal Movement Playground (JUMP!) at HJ Carroll Park - Engineer's Estimate: $610,836: Public Works Assistant Director/County Engineer Eric Kuzma and Engineer Anna Romcevich were present for the bid opening. The Engineer's estimate for the project is $610,836. One bid was received and read aloud as follows: BID: BID AMOUNT: InterWest Construction, Inc. $953,875.00 Staff will review the bid for accuracy and report back to the Board at a later date. DISCUSSION re: BID AWARD: Official County Newspaper: Clerk of the Board Carolyn Gallaway reviewed the process for designating the County's official paper of record and reviewed the bid comparison table for the two bids received. After discussion, Commissioner Brotherton moved to direct staff to prepare a contract and any additional paperwork to proceed with the Port Townsend Leader as the paper of record for 2022 for the Consent Agenda for the first week of April, 2022. Commissioner Dean seconded the motion which carried by a unanimous vote. CONTINUED DISCUSSION re: PROCLAMATION re: Declaring the Week of March 14, 2022 as Sunshine Week Observing the Importance of Open Government and Transparency: Interim County Administrator Mark McCauley reviewed edits to the proclamation received by Commissioner Dean. The Commissioners agreed to the proposed changes. After all three Commissioners read aloud the proclamation, Commissioner Dean moved to approve the Proclamation declaring the week of March 14, 2022 as Sunshine Week. Commissioner Brotherton seconded the motion. Commissioner Dean noted that the proclamation contains a line regarding staff reading public 2 Commissioners Meeting Minutes of March 14, 2022 R A F T comments. After further discussion, she suggested removing the last "Now Therefore" paragraph in which that line resided. Commissioner Brotherton agreed to amend his motion to include that change. Chair Eisenhour called for a vote on the motion. The motion carried by a unanimous vote. CONTINUED DELIBERATIONS re: Repealing and Replacing Chapter 8.75 (Fireworks and Sky Lanterns) of the Jefferson County Code: East Jefferson Fire and Rescue Chief Bret Black, Sheriff Joe Nole, Chief Civil Deputy Prosecuting Attorney Philip Hunsucker and Quilcene Deputy Chief Donald Svetich were present for discussion and to review proposed edits. After deliberations, Commissioner Dean moved to approve ORDINANCE NO.03-0314-22 re: Repealing and Replacing Chapter 8.75 (Fireworks and Sky Lanterns) of the Jefferson County Code, as amended today. Commissioner Brotherton seconded the motion which carried by a unanimous vote. The meeting was recessed at 11:52 a.m. and reconvened at 1:30 p.m. with all three Commissioners present. CONTINUED DELIBERATIONS re: Updating of Precinct Boundaries for Jefferson County as part of the Current Redistricting Process: Elections Coordinator Quinn Grewell and GIS Coordinator Kevin Hitchcock were present to review the recent changes to the proposed precinct boundaries. The Commissioners plan to approve the final changes during their March 21, 2022 meeting. EXECUTIVE SESSION: An Executive Session was scheduled from 2:00 p.m. to 3:00 p.m. Chair Eisenhour announced that the Executive Session will be held from 2:02 p.m. to 3:02 p.m. to Evaluate the Qualifications of Applicants for Public Employment; Exemption as Outlined in the Open Public Meetings Act, RCW 42.30.110(1)(g). Individuals present: Interim County Administrator, Chief Civil Deputy Prosecuting Attorney, Human Resources Director and Prothman Representative. The Board resumed the regular meeting at 3:02 p.m. Chair Eisenhour announced that the Board will be extending the Executive Session from 3:02 p.m. to 3:32 p.m. The Board resumed the regular meeting at 3:32 p.m. Chair Eisenhour announced that the Board will be extending the Executive Session from 3:32 p.m. to 3:52 p.m. The Board concluded the Executive Session and resumed the regular meeting at 3:54 p.m. COUNTY ADMINISTRATOR BRIEFING SESSION: Interim County Administrator/Central Services Director Mark McCauley reviewed the following with the Board: • Commissioners Briefing Session — continued • Weekly Covid-19 discussion; hybrid meetings • Legislative updates • Future Agenda item; precinct boundaries 3 Commissioners Meeting Minutes of March 14, 2022 ru"' R A F T NOTICE OF ADJOURNMENT: Chair Eisenhour adjourned the meeting at 4:24 p.m. until the next regular meeting or special meeting as properly noticed. SEAL: ATTEST: JEFFERSON COUNTY BOARD OF COMMISSIONERS Heidi Eisenhour, Chair Greg Brotherton, Member Carolyn Gallaway, CMC Kate Dean, Member Clerk of the Board 4 v��yON CG DRAFT 0 MINUTES Jefferson County Board of Commissioners Special Meeting — March 14, 2022,12:00 p.m. Washington State Association of Counties Virtual Assembly Jefferson County Courthouse — Commissioners' Chambers 1820 Jefferson Street, Port Townsend, WA (Virtual Meeting) CALL TO ORDER: Washington State Association of Counties (WSAC) staff called the Virtual Counties Update meeting to order. Jefferson County Commissioner/Chair Heidi Eisenhour, Commissioner Kate Dean, Commissioner Greg Brotherton and many other Commissioners and County Officials across Washington State were in attendance. DISCUSSION with Other Washington State Counties and Washington State Association of Counties (WSAC) Staff: The participants of the meeting discussed various County issues. NOTICE OF ADJOURNMENT: The meeting was adjourned at 1:02 p.m. by Washington State Association of Counties staff. SEAL: ATTEST: Carolyn Gallaw, Clerk of the Boa �G MINUTES Special Meeting — March 17, 2022,11:00 a.m. Jefferson County Courthouse — Commissioners' Chambers 1820 Jefferson Street, Port Townsend, WA CALL TO ORDER: Chair Heidi Eisenhour, Commissioner Kate Dean and Commissioner Greg Brotherton participated in the meeting remotely. Chair Eisenhour called the meeting to order at the appointed time. EXECUTIVE SESSION: An Executive Session was scheduled from 11:00 a.m. to 12:00 p.m. Chair Eisenhour announced that the Executive Session will be held from 11:01 a.m. to 12:01 p.m. to Evaluate the Qualifications of Applicants for Public Employment; Exemption as Outlined in the Open Public Meetings Act, RCW 42.30.110(l)(g). Staff present: Human Resources Director. The Board concluded the Executive Session and resumed the regular meeting at 12:01 p.m. NOTICE OF ADJOURNMENT: Chair Eisenhour adjourned the meeting at 12:02 p.m. until the next regular meeting or special meeting as properly noticed. SEAL: ATTEST: Carolyn Gallaway, CMC Clerk of the Board JEFFERSON COUNTY BOARD OF COMMISSIONERS Heidi Eisenhour, Chair Greg Brotherton, Member Kate Dean, Member MINUTES Regular Meeting — March 21, 2022, 9:00 a.m. Jefferson County Courthouse — Commissioners' Chambers 1820 Jefferson Street, Port Townsend, WA CALL TO ORDER: Chair Heidi Eisenhour and Commissioner Kate Dean participated in the meeting remotely. Chair Eisenhour called the meeting to order at the appointed time. Commissioner Greg Brotherton joined the meeting in the afternoon to attend the Executive Session. APPROVAL AND ADOPTION OF THE CONSENT AGENDA: Commissioner Dean moved to approve the items on the Consent Agenda as presented. Chair Eisenhour seconded the motion. The motion carried. 1. AGREEMENT re: Side Scan Surveys to detect lost Crab Pots in Discovery Bay; In the Amount of $5,600; Jefferson County Marine Resources Committee (MRC), Jefferson County Extension, Washington State University (WSU); Coastal Sensing and Survey 2. AGREEMENT re: Allocation to Support Ongoing Resource Conservation and Economic Development Work; In the Amount of $25,000; Jefferson County Administrator; North Olympic Development Council 3. AGREEMENT re: Pfeiffer House Sustainable Housing Project; In the Amount of $47,000; Jefferson County Public Health; OWL 360 4. AGREEMENT No. 21-1024P re: Dosewallips Wolcott Flats and Rock Brook Salmon Recovery Floodplain Resiliency and Action Planning; In the Amount of $192,500; Jefferson County Environmental Public Health; Washington State Recreation and Conservation Office (RCO), Salmon Recovery Funding Board (SRFB) 5. AGREEMENT re: Little Quilcene River Bridge Replacement, Project No. 18020970, County Road No. 931507; In the Amount of $5,567,672; Jefferson County Public Works; Washington State Department of Transportation (WSDOT) 6. AGREEMENT re: Road Use and Limited Disposal Site Permit for Snow Creek Road M.P. 0.84 Culvert Replacement, County Project No. 18020310; In the Amount of $55,000; Jefferson County Public Works; Rayonier Inc. 7. AGREEMENT re: Provide for Cooperative Purchasing; No Dollar Amount; Jefferson County Public Works; Sourcewell 8. AGREEMENT re: Master Intergovernmental Cooperative Purchasing; No Dollar Amount; Jefferson County Public Works; OMNIA Partners 9. AGREEMENT re: State Route (SR) 116 and Cedar Avenue Pedestrian — Bike Improvements Project, M.P. 0.03 to M.P. 0.42, County Road No. 637109, Project No. 1802057; In the Amount of $7,200; Jefferson County Public Works; Materials Testing and Consulting, Inc. 10. 2021 DIGITAL SUBMITTAL CERTIFICATION re: County Road Administration Board (CRAB) Reports; Jefferson County Public Works; County Road Administration Board (CRAB) 1 Commissioners Meeting Minutes of March 21, 2022 nPAPT 11. ADVISORY BOARD TEMPORARY REAPPOINTMENTS (2) re: Jefferson County Planning Commission; Each Term Expires March 17, 2022; Terms are Extended Until June 30, 2022 or Until a Member or Another Individual is Appointed; 1) District No. 2 Representative, Lorna Smith; and 2) District No. 3 Representative, Chris Llewellyn 12. Payment of Jefferson County Payroll Warrants Dated March 17, 2022 Totaling $68,269.97 and A/P Warrants Done by Payroll Dated March 17, 2022 Totaling $12,915.05 (Records of all claims submitted for payment along with A/P Warrants approved by the Payroll Services Manager are retained in the Jefferson County Auditor's Office) 13. Payment of Jefferson County Vouchers/Warrants Dated March 14, 2022 Totaling $1,004,967.18 (Records of all claims submitted for payment along with vouchers approved and signed by the Board of Jefferson County Commissioners are retained by the Jefferson County Auditor and Public Works Department.) PUBLIC COMMENT PERIOD: The following is a summary of comments made virtually by individuals in attendance at the meeting and reflect their personal opinions: • Comment regarding a recent Quilcene School District Board meeting; and a request to resolve the potable water issue which is holding up permits; and a request for a resolution to support the Quilcene School Bond. The Commissioners and Interim County Administrator addressed the one comment received. Interim County Administrator Mark McCauley stated that the Department of Community Development (DCD) Director is discussing the issues with the Quilcene School Superintendent. The Commissioners agreed to table discussion on a proposed resolution until Commissioner Greg Brotherton is present, as this impacts his District. COMMISSIONERS' BRIEFING SESSION: The Commissioners discussed recent meetings they attended. PUBLIC COMMENT PERIOD - Continued: The following is a summary of comments made virtually by individuals in attendance at the meeting and reflect their personal opinions: • Comment regarding mobile home parks playing an important role in affordable housing. • Comment on behalf of the Olympic Forest Coalition regarding Washington State Department of Natural Resources timber harvesting in Port Ludlow. The Commissioners addressed the additional comments received. WEEKLY UPDATE re: COVID-19: Public Health Officer Dr. Allison Berry provided information on the COVID-19 virus in Jefferson County and Emergency Management Director Willie Bence provided a situation report. The meeting was recessed at 10:24 a.m. and reconvened at 10:30 a.m. with Chair Eisenhour and Commissioner Dean present. 2 Commissioners Meeting Minutes of March 21, 2022 DRAFT UPDATE re: Washington State Department of Natural Resources (DNR) 41n Quarter County Income Report: DNR Regional Manager Mona Griswold and DNR State Lands Assistant Drew Rosanbalm were present to brief the Board on the 4 h Quarter County Income Report. Mr. Rosanbalm reviewed timber sales with the Board. Assessor Jeff Chapman was also present for discussion. Chair Eisenhour opened the meeting to allow for public comments. Hearing no comments, the Board continued their discussion. CONTINUED DELIBERATIONS re: Adoption of the 2022 the Re-Precincting Boundaries for Jefferson County as part of the Current Redistricting Process: Elections Coordinator Quinn Grewell and GIS Coordinator Kevin Hitchcock were present to review the final iterations of the precinct boundary maps with the Board. After discussion, the Commissioners agreed to move forward with the precinct maps for formal adoption during the March 28, 2022 Board of County Commissioners meeting. DISCUSSION re: Request by Habitat for Humanity for $500,000 of American Rescue Plan Act (ARPA) Funding for an Affordable Housing Project: Habitat for Humanity Executive Director Jamie Maciejewski and Jefferson Community Foundation Executive Director Siobhan Canty were present to discuss their request for ARPA funds and reviewed the proposed plan to provide affordable housing to Jefferson County residents. Chair Eisenhour opened the meeting to allow for public comments. The Commissioners heard from three individuals. Discussion continued. During the meeting, Interim County Administrator Mark McCauley reached out to Commissioner Brotherton to find out if he is in support of the proposed project and funding request. He indicated that Commissioner Brotherton is in support. Chair Eisenhour and Commissioner Dean directed Interim County Administrator McCauley to create a grant agreement for adoption at a future meeting. EXECUTIVE SESSION: An Executive Session was scheduled from 12:00 p.m. to 1:00 p.m. Chair Eisenhour announced that the Executive Session will be held from 12:01 p.m. to 1:01 p.m. with the Human Resources Director to Evaluate the Qualifications of Applicants for Public Employment; Exemption as Outlined in the Open Public Meetings Act, RC W 42.3 0.11 0(l)(g). Other individuals that joined the Executive Session: Chief Civil Deputy Prosecuting Attorney and Commissioner Brotherton. The Board concluded the Executive Session and resumed the regular meeting at 1:01 p.m. k] Commissioners Meeting Minutes of March 21, 2022 DRAFT NOTICE OF ADJOURNMENT: Chair Eisenhour adjourned the meeting at 1:02 p.m. until the next regular meeting or special meeting as properly noticed. SEAL: ATTEST: JEFFERSON COUNTY BOARD OF COMMISSIONERS Heidi Eisenhour, Chair Greg Brotherton, Member Carolyn Gallaway, CMC Kate Dean, Member Clerk of the Board 4