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615 Sheridan Street
Port Townsend, WA 98368
dellason www.JeffersonCountyPublicHealth.org
Consent Agenda
Public HeCuillitirl
JEFFERSON COUNTY
BOARD OF COUNTY COMMISSIONERS
AGENDA REQUEST
TO: Board of County Commissioners
Mark McCauley, Interim County Administrator
FROM: Apple Martine, Director
Anna McEnery, DD & BH County Coordinator
DATE: fqn I D.-
SUBJECT: Agenda Item — Amendment #1 to the Professional Services Agreement— with
People First of Washington State —for Self-Determination and Self-Advocacy
Services/Education; an additional $3,750.00 in funding for a total of
$13,750.00
STATEMENT OF ISSUE:
Jefferson County Public Health, Developmental Disabilities Division is requesting Board approval of the
Amendment #1 to the Professional Services Agreement with People First of Washington State, to provide Self-
Determination and Self-Advocacy Services/Education for Individuals who experience Intellectual/Developmental
Disabilities in Jefferson County, Washington; March 1, 2022 —June 30, 2022; an additional $3,750.00 in
funding for a total of$13,750.00.
ANALYSIS/STRATEGIC GOALS/PRO'S and CON'S:
The Professional Services Agreement with People First of Washington State; is to fund the following; to provide
Self-Determination and Self-Advocacy education, awareness, self-acceptance and inclusion for Individuals who
experience Intellectual/Developmental Disabilities in Jefferson County. The purpose and mission of People First
of Washington is to assist all people who experience Intellectual/Developmental Disabilities, to realize and
appreciate that they are people first; disabilities are secondary and they are equal citizens in their
communities. The Developmental Disabilities Advisory Board heard a presentation from People First of
Washington State; all Board members felt this is an important service for our community.
People First of Washington will work with former members and identify new members in Jefferson County, in
order to relaunch a local chapter. There is also a commitment from agencies in the area to support
involvement from additional clients. Established People First of Washington chapters around the State vary
from eight-70 members. People First of Washington is a Sole Source Provider.
Community Health
Developmental Disabilities Environmental Public Health
360-385-9400 360-385-9444
360-385-9401 (f) (f)360-379-4487
Always working for a safer and healthier community
DD-21-023-Al
FISCAL IMPACT/COST BENEFIT ANALYSIS:
Funding for the Professional Services Agreement is under the County DD Program; and identified in the budget
under County DD Program funding. The intent is for this contract to be on going, as long as the DD Program
has the funding.
RECOMMENDATION:
Jefferson County Public Health, the Developmental Disabilities Division, requests approval of Amendment #1 to
the Professional Services Agreement with People First of Washington State, to provide Self-Determination and
Self-Advocacy Services/Education; March 1, 2022 —June 30, 2022; an additional $3,750.00 in funding for a
total of$13,750.00.
REVIEWED BY:
(Z.;-,
3/3//2-.)--
Mark McCauley, Int i County Administrator Date
Community Health Environmental Public Health
Developmental Disabilities 360-385-9444
360-385-9400 Always working for a safer and healthier community (f)360-379-4487
360-385-9401 (f)
PROFESSIONAL SERVICES AGREEMENT
Between
Jefferson County
And
People First of Washington State
THIS PROFESSIONAL SERVICES AGREEMENT("this Agreement") is entered into between the
County of Jefferson, a municipal corporation("the County"), and People First of Washington State, ("the
Contractor"), in consideration of the mutual benefits,terms, and conditions specified below.
1. Project Designation. The Consultant is retained by the County to perform the following in
Jefferson County, Washington.
2. Scope of Services. Contractor agrees to perform the services identified on Exhibit"A" attached
hereto including the provision of all labor.
3. Time for Performance. This Agreement shall commence on July 1,2021 and continue through
June 30,2022. Work performed consistent with this Agreement during its term,put prior to the
adoption of this Agreement, and is hereby ratified. The Contractor shall perform all services
pursuant to this Agreement as outlined in Exhibit"A". Time is of the essence in the performance
of this Agreement.
4. Payment. The Contractor shall be paid by the County for completed work and for services
rendered under this Agreement as follows:
a. Payment for the work provided by Contractor shall be made on an hourly basis at the rate
as defined in Exhibit"B", attached hereto, if the total amount of payment to the Contractor
shall not exceed$10,000 without express written modification of the Agreement signed by
the County. The Contractor shall adhere to the budget amounts pursuant to this Agreement
as outlined in Exhibit"B".
b. Invoices must be submitted by the 15th of the month for the previous month's expenses.
The County will check such invoices, and upon approval thereof,payment will be made to
the Contractor in the amount approved. Invoices for services provided for Jefferson
County, shall have back up documentation; which shall indicate number of meetings
attended/hosted,number of outreach/community involvement events attended, number of
self-advocates served, and a brief summary of program activities for the month.
c. Failure to submit timely invoices and reports pursuant to Exhibit"A"of the Agreement
r reimbursement. Invoices not submitted within 60 days maybe
mayresultmadenialofe y
denied.
d. Final payment of any balance due the Contractor, of the total contract price earned, will be
made promptly upon its ascertainment and verification by the County after the completion
of the work and submittal of reports under this Agreement and its acceptance by the
County.
Professional Services Agreement,PEOPLE FIRST OF WASHINGTON STATE-2021-2022 Page 1 of 14
e. Contractor shall provide invoices and necessary backup documentation for all services
including timesheets and statements (specifying the services provided). Any indirect
charges require the submittal of an indirect cost methodology and rate using 2 C.F.R. Part
255 and 2 C.F.R. Part 230.
f. The Contractor's records and accounts pertaining to this Agreement are to be kept
available for inspection by representatives of the County and state for a period of six (6)
years after final payments. Copies shall be made available upon request.
5. Ownership and Use of Documents. All non-confidential or de-identified documents, drawings,
specifications, and other materials produced by the Contractor in connection with the services
rendered under this Agreement shall be the property of the County whether the project for which
they are made is executed or not. The Contractor shall be permitted to retain copies, including
reproducible copies, of drawings and specifications for information, reference and use in
connection with Contractor's endeavors. Contractor shall not be held liable for reuse of
documents or modifications thereof, including electronic data,by County or its representatives for
any purpose other than the intent of this Agreement.
6. Compliance with laws. Contractor shall, in performing the services contemplated by this
Agreement, faithfully observe and comply with all federal, state, and local laws, ordinances and
regulations, applicable to the services to be rendered under this Agreement.
7. Audit. An audit will be submitted to the County upon request. Upon request, Contractor will
submit the most recent financial audit within 30 days.
a. Upon request,the County shall have the option of performing an onsite review of all
records, statements, and documentation.
b. If the County finds indications of potential non-compliance during the monitoring process,
the County shall notify Contractor within ten(10) days. County and Contractor shall meet
to discuss areas of contention in an attempt to resolve issues.
c. Audit will provide statements consistent with the guidelines of Reporting for Other Non-
Profit Organizations AICPA SOP 78-10, and is performed in accordance with generally
accepted auditing standards and with Federal Standards for Audit of Governmental
Organizations, Programs,Activities and Functions, and meeting all requirements of 2
C.F.R. Part 200, as applicable.
Professional Services Agreement,PEOPLE FIRST OF WASHINGTON STATE-2021-2022 Page 2 of 14
8. Indemnification. The Contractor shall defend, indemnify and hold the County, its officers,
officials, employees, agents and volunteers (and their marital communities)harmless from any and
all claims, injuries, damages, losses or suits including attorney's fees, arising out of or resulting
from the acts, errors or omissions of the Contractor in performance of this Agreement, except for
injuries and damages caused by the sole negligence of the County. Should a court of competent
jurisdiction determine that this Agreement is subject to RCW 4.24.115,then, in the event of
liability for damages arising out of bodily injury to persons or damages to property caused by or
resulting from the concurrent negligence of the Contractor and the County, its officers, officials,
employees, agents and volunteers (and their marital communities)the Contractor's liability,
including the duty and cost to defend, hereunder shall be only to the extent of the Contractor's
negligence. It is further specifically and expressly understood that the indemnification provided
herein constitutes the Contractor's waiver of immunity under Industrial Insurance, Title 51 RCW,
solely for the purposes of this indemnification. This waiver has been mutually negotiated by the
parties. The provisions of this section shall survive the expiration or termination of this
Agreement.
9. Insurance. Prior to commencing work,the Contractor shall obtain at its own cost and expense the
following insurance coverage specified below and shall keep such coverage in force during the
terms of the Agreement.
a. Commercial Automobile Liability Insurance providing bodily injury and property damage
liability coverage for all owned and non-owned vehicles assigned to or used in the
performance of the work for a combined single limit of not less than$500,000 each
occurrence with the County named as an additional insured in connection with the
Contractor's performance of this Agreement. This insurance shall indicate on the
certificate of insurance the following coverage: (a) Owned automobiles; (b)Hired
automobiles; and, (3)Non-owned automobiles.
b. Commercial General Liability Insurance in an amount not less than a single limit of one
million dollars($1,000,000)per occurrence and an aggregate of not less than two (2)times
the occurrence amount($2,000,000.00 minimum)for bodily injury, including death and
property damage, unless a greater amount is specified in the contract specifications. The
insurance coverage shall contain no limitations on the scope of the protection provided and
include the following minimum coverage:
i. Broad Form Property Damage,with no employee exclusion;
ii. Personal Injury Liability, including extended bodily injury;
iii. Broad Form Contractual/Commercial Liability—including coverage for products
and completed operations;
iv. Premises—Operations Liability(M&C);
v. Independent Contractors and subcontractors;
vi. Blanket Contractual Liability.
c. Professional Liability Insurance. The Contractor shall maintain professional liability
insurance against legal liability arising out of activity related to the performance of this
Agreement, on a form acceptable to Jefferson County Risk Management in the amounts of
not less than$1,000,000 Each Claim and$2,000,000 Aggregate. The professional liability
insurance policy should be on an"occurrence"form. If the professional liability policy is
Professional Services Agreement,PEOPLE FIRST OF WASHINGTON STATE-2021-2022 Page 3 of 14
"claims made,"then an extended reporting period's coverage (tail coverage) shall be
purchased for three (3) years after the end of this Agreement, at the Contractor's sole
expense. The Contractor agrees the Contractor's insurance obligation to provide
professional liability insurance shall survive the completion or termination of this
Agreement for a minimum period of three(3) years.
d. The County shall be named as an"additional named insured"under all insurance policies
required by this Agreement, except Professional Liability Insurance when not allowed by
the insurer.
e. One of the following methods shall evidence such insurance coverage: (a) Certificate of
Insurance; or, (b) Self-insurance through an irrevocable Letter of Credit from a qualified
financial institution.
f. The Contractor shall furnish the County with properly executed certificates of insurance
that, at a minimum, shall include: (a) The limits of overage; (b) The project name to which
it applies; (c) The certificate holder as Jefferson County, Washington and its elected
officials, officers, and employees with the address of Jefferson County Public Health 615
Sheridan Street, Port Townsend, WA 98368, and, (d)A statement that the insurance policy
shall not be canceled or allowed to expire except on thirty(30)days prior written notice to
the County. If the proof of insurance or certificate indicating the County is an"additional
insured"to a policy obtained by the Contractor refers to an endorsement(by number or
name)but does not provide the full text of that endorsement,then it shall be the obligation
of the Contractor to obtain the full text of that endorsement and forward that full text to the
County. Certificates of coverage as required by this section shall be delivered to the
County within fifteen(15)days of execution of this Agreement.
g. Failure of the Contractor to take out or maintain any required insurance shall not relieve
the Contractor from any liability under the Agreement, nor shall the insurance
requirements be construed to conflict with or otherwise limit the obligations concerning
indemnification of the County.
h. The Contractor's insurers shall have no right of recovery or subrogation against the County
(including its employees and other agents and agencies), it being the intention of the
parties that the insurance policies, with the exception of Professional Liability Insurance,
so affected shall protect both parties and be primary coverage for all losses covered by the
above-described insurance.
i. Insurance companies issuing the policy or policies shall have no recourse against the
County(including its employees and other agents and agencies) for payment of any
premiums or for assessments under any form of policy.
j. All deductibles in the above described insurance policies shall be assumed by and be at the
sole risk of the Contractor.
k. Any deductibles or self-insured retention shall be declared to and approved by the County
prior to the approval of this Agreement by the County. At the option of the County,the
insurer shall reduce or eliminate deductibles or self-insured retention, or the Contractor
shall procure a bond guaranteeing payment of losses and related investigations, claim
administration and defense expenses.
Professional Services Agreement,PEOPLE FIRST OF WASHINGTON STATE-2021-2022 Page 4 of 14
1. Insurance companies issuing the Contractor's insurance policy or policies shall have no
recourse against the County(including its employees and other agents and agencies) for
payment of any premiums or for assessments under any form of insurance policy.
m. Any judgments for which the County may be liable, in excess of insured amounts required
by this Agreement, or any portion thereof, may be withheld from payment due, or to
become due,to the Contractor until the Contractor shall furnish additional security
covering such judgment as may be determined by the County.
n. Any coverage for third party liability claims provided to the County by a"Risk Pool"
created pursuant to Ch. 48.62 RCW shall be non-contributory with respect to any policy of
insurance the Contractor must provide in order to comply with this Agreement.
o. The County may,upon the Contractor's failure to comply with all provisions of this
Agreement relating to insurance, withhold payment or compensation that would otherwise
be due to the Contractor.
p. The Contractor's liability insurance provisions shall be primary and noncontributory with
respect to any insurance or self-insurance programs covering the County, its elected and
appointed officers, officials, employees,and agents.
q. Any failure to comply with reporting provisions of the insurance policies shall not affect
coverage provided to the County, its officers, officials, employees, or agents.
r. The Contractor's insurance shall apply separately to each insured against whom claim is
made or suit is brought, except with respect to the limits of the insurer's liability.
s. The Contractor shall include all subcontractors as insured under its insurance policies or
shall furnish separate certificates and endorsements for each subcontractor. All insurance
provisions for subcontractors shall be subject to all the requirements stated herein.
t. The insurance limits mandated for any insurance coverage required by this Agreement are
not intended to be an indication of exposure nor are they limitations on indemnification.
u. The Contractor shall maintain all required insurance policies in force from the time
services commence until services are completed. Certificates, insurance policies, and
endorsements expiring before completion of services shall be promptly replaced. All the
insurance policies required by this Agreement shall provide that thirty(30) days prior to
cancellation, suspension, reduction or material change in the policy,notice of it shall be
given to the Jefferson County Public Health Contracts Manager by registered mail,return
receipt requested.
v. The Contractor shall place insurance with insurers licensed to do business in the State of
Washington and having A.M. Best Company ratings of no less than A-, with the exception
that excess and umbrella coverage used to meet the requirements for limits of liability or
gaps in coverage need not be placed with insurers or re-insurers licensed in the State of
Washington.
w. The County reserves the right to request additional insurance on an individual basis for
extra hazardous contracts and specific service agreements.
Professional Services Agreement,PEOPLE FIRST OF WASHINGTON STATE-2021-2022 Page 5 of 14
10. Worker's Compensation(Industrial Insurance).
a. If and only if the Contractor employs any person(s) in the status of employee or employees
separate from or in addition to any equity owners, sole proprietor, partners, owners or
shareholders of the Contractor,the Contractor shall maintain workers' compensation
insurance at its own expense, as required by Title 51 RCW, for the term of this Agreement
and shall provide evidence of coverage to Jefferson County Public Health,upon request.
b. Worker's compensation insurance covering all employees with limits meeting all
applicable state and federal laws. This coverage shall include Employer's Liability with
limits meeting all applicable state and federal laws.
c. This coverage shall extend to any subcontractor that does not have their own worker's
compensation and employers' liability insurance.
d. The Contractor expressly waives by mutual negotiation all immunity and limitations on
liability,with respect to the County, under any industrial insurance act, disability benefit
act, or other employee benefit act of any jurisdiction, which would otherwise be applicable
in the case of such claim.
e. If the County incurs any costs to enforce the provisions of this subsection, all cost and fees
shall be recoverable from the Contractor.
11. Independent Contractor. The Contractor and the County agree that the Contractor is an
independent contractor with respect to the services provided pursuant to this Agreement. The
Contractor specifically has the right to direct and control Contractor's own activities, and the
activities of its subcontractors, employees, agents, and representatives, in providing the agreed
services in accordance with the specifications set out in this Agreement. Nothing in this
Agreement shall be considered to create the relationship of employer and employee between the
parties. Neither Contractor nor any employee of Contractor shall be entitled to any benefits
accorded County employees by virtue of the services provided under this Agreement, including,
but not limited to: retirement, vacation pay; holiday pay; sick leave pay; medical, dental, or other
insurance benefits; fringe benefits; or any other rights or privileges afforded to Jefferson County
employees. The County shall not be responsible for withholding or otherwise deducting federal
income tax or social security or for contributing to the state industrial insurance program,
otherwise assuming the duties of an employer with respect to Contractor, or any employee of
Contractor.
12. Subcontracting Requirements.
a. The Contractor is responsible for meeting all terms and conditions of this Agreement
including standards of service,quality of materials and workmanship, costs, and schedules.
Failure of a subcontractor to perform is no defense to a breach of this Agreement. The
Contractor assumes responsibility for and all liability for the actions and quality of services
performed by any subcontractor.
Professional Services Agreement,PEOPLE FIRST OF WASHINGTON STATE-2021-2022 Page 6 of 14
b. Every subcontractor must agree in writing to follow every term of this Agreement. The
Contractor must provide every subcontractor's written agreement to follow every term of
this Agreement before the subcontractor can perform any services under this Agreement.
The Public Health Director or their designee must approve any proposed subcontractors in
writing.
c. Any dispute arising between the Contractor and any subcontractors or between
subcontractors must be resolved without involvement of any kind on the part of the County
and without detrimental impact on the Contractor's performance required by this
Agreement.
13. Covenant Against Contingent Fees. The Contractor warrants that he has not employed or retained
any company or person, other than a bona fide employee working solely for the Contractor,to
solicit or secure this Agreement, and that he has not paid or agreed to pay any company or person,
other than a bona fide employee working solely for the Contractor, any fee, commission,
percentage, brokerage fee, gifts, or any other consideration contingent upon or resulting from the
award or making of this Agreement. For breach or violation of this warranty,the County shall
have the right to annul this Agreement without liability or, in its discretion to deduct from the
contract price or consideration, or otherwise recover,the full amount of such fee,commission,
percentage, brokerage fee, gift, or contingent fee.
14. Discrimination Prohibited. The Contractor, with regard to the work performed by it under this
Agreement, will not discriminate on the grounds of race, color,national origin,religion, creed,
age, gender, sexual orientation, material status, sex, or the presence of any physical or sensory
handicap in the selection and retention of employees or procurement of materials or supplies.
15.No Assignment. The Contractor shall not sublet or assign any of the services covered by this
Agreement without the express written consent of the County. Assignment does not include
printing or other customary reimbursable expenses that may be provided in an agreement.
16.Non-Waiver. Waiver by the County of any provision of this Agreement or any time limitation
provided for in this Agreement shall not constitute a waiver of any other provision.
17. Termination.
a. The County reserves the right to terminate this Agreement at any time by giving ten(10)
days written notice to the Contractor.
b. In the event of the death of a member,partner, or officer of the Contractor, or any of its
supervisory personnel assigned to the project,the surviving members of the Contractor
hereby agree to complete the work under the terms of this Agreement, if requested to do so
by the County. This section shall not be a bar to renegotiations of this Agreement between
surviving members of the Contractor and the County, if the County so chooses.
Professional Services Agreement,PEOPLE FIRST OF WASHINGTON STATE-2021-2022 Page 7 of 14
c. The County reserves the right to terminate this contract in whole or in part,with 10 days'
notice, in the event that expected or actual funding from any funding source is withdrawn,
reduced, or limited in any way after the effective date of this agreement. In the event of
termination under this clause, the County shall be liable for only payment for services
rendered prior to the effective date of termination.
18. Notices. All notices or other communications which any party desires or is required to give shall
be given in writing and shall be deemed to have been given if hand-delivered, sent by facsimile,
email, or mailed by depositing in the United States mail,prepaid to the party at the address listed
below or such other address as a party may designate in writing from time to time.
Notices to the County shall be sent to the following address:
Jefferson County Public Health Department
Attn: Anna Mc Enery-DD/BH County Coordinator
615 Sheridan Street
Port Townsend, WA 98368
Notices to Contractor shall be sent to the following address:
People First of Washington
ATT: Krista-Milhofer-Program Administrator
P.O. Box 1180
Spanaway, WA 98387
19. Integrated Agreement. This Agreement together with attachments or addenda represents the entire
and integrated Agreement between the County and the Contractor and supersedes all prior
negotiations,representations, or agreements written or oral. No representation or promise not
expressly contained in this Agreement has been made. This Agreement supersedes all prior or
simultaneous representations, discussions,negotiations, and agreements, whether written or oral,
by the County within the scope of this Agreement. The Contractor ratifies and adopts all
statements,representations, warranties, covenants, and agreements contained in its proposal, and
the supporting material submitted by the Contractor, accepts this Agreement and agrees to all of
the terms and conditions of this Agreement.
20. Modification of this Agreement. This Agreement may be amended only by written instrument
signed by both County and Contractor.
21. Disputes. The Parties agree to use their best efforts to prevent and resolve disputes before they
escalate into claims or legal actions. Any disputed issue not resolved pursuant to the terms of this
Agreement shall be submitted in writing within 10 days to the County Risk Manager, whose
decision in the matter shall be final,but shall be subject to judicial review. If either party deem it
necessary to institute legal action or proceeding to enforce any right or obligation under this
Agreement, each party in such action shall bear the cost of its own attorney's fees and court costs.
Any legal action shall be initiated in the Superior Court of the State of Washington for Jefferson
County. The parties agree that all questions shall be resolved by application of Washington law
and that the parties have the right of appeal from such decisions of the Superior Court in
accordance with the laws of the State of Washington. The Contractor hereby consents to the
personal jurisdiction of the Superior Court of the State of Washington for Jefferson County.
Professional Services Agreement,PEOPLE FIRST OF WASHINGTON STATE-2021-2022 Page 8 of 14
22. Section Headings. The headings of the sections of this Agreement are for convenience of
reference only and are not intended to restrict, affect, or be of any weight in the interpretation or
construction of the provisions of the sections or this Agreement.
23. Limits of Any Waiver of Default. No consent by either party to, or waiver of, a breach by either
party, whether express or implied, shall constitute a consent to, waiver of, or excuse of any other,
different, or subsequent breach by either party.
24. No Oral Waiver. No term or provision of this Agreement will be considered waived by either
party, and no breach excused by either party, unless such waiver or consent is in writing signed on
behalf of the party against whom the waiver is asserted. Failure of a party to declare any breach or
default immediately upon the occurrence thereof, or delay in taking any action in connection with,
shall not waive such breach or default.
25. Severability. Provided it does not result in a material change in the terms of this Agreement, if
any provision of this Agreement or the application of this Agreement to any person or
circumstance shall be invalid, illegal, or unenforceable to any extent,the remainder of this
Agreement and the application this Agreement shall not be affected and shall be enforceable to the
fullest extent permitted by law.
26. Binding on Successors, Heirs and Assigns. This Agreement shall be binding upon and inure to
the benefit of the parties' successors in interest,heirs, and assigns.
27. No Assignment. The Contractor shall not sell, assign, or transfer any of rights obtained by this
Agreement without the express written consent of the County.
28.No Third-party Beneficiaries. The parties do not intend, and nothing in this Agreement shall be
construed to mean, that any provision in this Agreement is for the benefit of any person or entity
who is not a party.
29. Signature in Counterparts. The parties agree that separate copies of this Agreement may be signed
by each of the parties and this Agreement shall have the same force and effect as if all the parties
had signed the original.
30. Facsimile and Electronic Signatures. The parties agree that facsimile and electronic signatures
shall have the same force and effect as original signatures.
31. Arms-Length Negotiations. The parties agree that this Agreement has been negotiated at arms-
length, with the assistance and advice of competent, independent legal counsel.
32. Public Records Act. Notwithstanding the provisions of this Agreement to the contrary,to the
extent any record, including any electronic, audio, paper or other media, is required to be kept or
indexed as a public record in accordance with the Washington Public Records Act, Chapter 42.56
RCW, as may hereafter be amended,the Contractor agrees to maintain all records constituting
public records and to produce or assist the County in producing such records,within the time
frames and parameters set forth in state law. The Contractor further agrees that upon receipt of
any written public record request, Contractor shall,within two business days, notify the County by
providing a copy of the request per the notice provisions of this Agreement.
Professional Services Agreement,PEOPLE FIRST OF WASHINGTON STATE-2021-2022 Page 9 of 14
33. Confidentiality. With respect to all information relating to County that is confidential and clearly
so designated, as required by the Health Insurance Portability and Accountability Act(HIPAA)
and any other applicable privacy laws, the Contractor agrees to keep such information
confidential. The Contractor shall not disclose,transfer, or sell any such information to any party,
except as provided by law or, in the case of personal information,with the prior written consent of
the person to whom the personal information pertains. The Contractor shall maintain the
confidentiality of all personal information and other information gained by reason of this
Agreement, and shall return or certify the destruction of such information if requested in writing
by Jefferson County. This Agreement, once executed, will be a"public record"subject to
production to a third party if same is requested pursuant to• the Washington Public Records Act,
Chapter 42.56 RCW, as may hereafter be amended.
34. Criminal History/Background Check. Each of the Contractor's employees,the employees of any
of the Contractor has approved subcontractor, or volunteers used by the Contractor shall submit to
a fingerprint identity and criminal history check before they are authorized to perform services for
the Project. The DSHS Background Check Central Unit(BCCU)must be used to obtain
verification of a background clearance. The County agrees to bear all reasonable costs incurred in
the performance of this fingerprint identity and criminal history check. Contractors who may or
will have regular access or limited access to any juveniles or vulnerable adults shall also:
a. The Contractor shall verify background/criminal history clearance for all employees,
subcontractors, and/or volunteers who may have unsupervised access to vulnerable DSHS
clients, in accordance with RCW 43.43.830-845,RCW 74.15.030 and chapter 388-06
WAC as part of the hiring process and every three years thereafter. If the entity reviewing
the application elects to hire or retain an individual after receiving notice that the applicant
has a conviction for an offense that would disqualify the applicant from having
unsupervised access to vulnerable adults as defined in Chapter 74.34 RCW,then the
County shall deny payment for any subsequent services rendered by the disqualified
individual provider.
b. Require that each of the Contractor's employees, the employees of any of the Contractor's
approved subcontractor, or volunteers used by the Contractor undergo not less often than
once every three (3) years another Jefferson County approved criminal history and
background check;
c. Ensure all employees, subcontractors, or volunteers are knowledgeable about the
requirements of RCW 13.40.570 and of the new crimes included in RCW 9A.44, Sexual
Offense;
d. Sign the Contractor Requirements for Responding to Situation of Sexual Misconduct Form,
and shall submit to Jefferson County with signed Agreement.
DATED this /6 day of 20 .
(SIGNATURES FOLLOW ON THE NEXT PAGE)
Professional Services Agreement,PEOPLE FIRST OF WASHINGTON STATE-2021-2022 Page 10 of 14
SIGNATURE PAGE
JEFFERSON COUNTY
o
OB NARD OF COMMISSIO ERS
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Name o Contractor Kate Dean, hair
KAtk-' Wit,\N-L''-(2<-
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Contras or epresentative( a e p ' 0 Or erton,Member
(Sig lure) Heidi Eisenhour,Member
e+1)(Letv‘"-- Al 0*A
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Date
APPROVED AS TO FORM ONLY:
.,,
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Le? r I'
A." ' July 12, 2021
Philip C. Hunsucker
Chief Civil Deputy Prosecuting Attorney
Professional Services Agreement,PEOPLE FIRST OF WASHINGTON STATE-2021-2022 Page 11 of 14
1
EXHIBIT A
Scope of Work
People First of Washington State
RESPONSIBILITIES:
Public Health, as administrator of the Jefferson County DD Program Funds, and People First of
Washington State agree that People First of Washington State will provide services to individuals as
described in this Contract, further agrees to comply with the stipulations contained in: EXHIBIT A:
Scope of Work: EXHIBIT B: Fee Schedule: and People First of Washington State as a contracted
provider, agrees to:
1. Description of purpose and services to be provided: The purpose and mission of People First of
Washington is to assist all people who experience Intellectual/Developmental Disabilities,to
realize and appreciate that they are people first; disabilities are secondary and they are equal
citizens in their communities.
People First of Washington will support and maintain a local chapter,which shall include the
following activities:
a. Work with former members and identify new members in Jefferson County in order to
relaunch a local People First chapter. Involve local agencies to support involvement from
additional clients. Established People First of Washington chapters around the State vary
from eight-70 members;
b. Pursue resources to support and reestablish a local chapter,while creating a stable platform
for support in insurance, volunteer processes, and fiscal procedures.
c. Recruit and provide Staff Advisors to work with and support Self-Advocate members in
the development of and participation in People First meetings and activities in Jefferson
County;
d. Host/provide a minimum of one(1) People First meeting per month in Jefferson County
and hold a regular Program Officer's Meeting in Jefferson County;
e. Provide training for individuals in leadership positions in People First in Jefferson County,
which shall include: information and assistance with establishing a self-governing People
First Chapter, leadershipskill development, and meeting management training;
p p
f. Provide Self-Determination and Self-Advocacy education, awareness, self-acceptance and
inclusion for individuals who experience Intellectual/Developmental Disabilities in
Jefferson County;
g. Participate in a minimum of one (1) informational, public event in Jefferson County per
year to educate the community about People First programs and services;
h. Connect with the local agencies,the DDAB, School Districts about Self-Advocacy
Programs; like Reaching My Own Greatness,Self-Advocates in Motion, Student First.
Professional Services Agreement,PEOPLE FIRST OF WASHINGTON STATE-2021-2022 Page 12 of 14
i. Provide scholarships and travel so local chapter members can attend the People First State
Convention and/or the three Regional Mini Conferences. Participation is critical to ensure
members can hold statewide leadership positions and participate in the election process.
j. Record of activities/meeting minutes that highlight what motions the People First members
of Jefferson County have passed.
k. Status reports for Jefferson County; shall indicate number of meetings attended/hosted,
number of outreach/community involvement events attended,number of self-advocates
served, and a brief summary of program activities for the month.
2. The Contractor will complete Developmental Disabilities background checks per WAC 388-06
Background/Criminal History Checks for all staff providing direct services to clients.
3. The Contractor will ensure all staff follow Developmental Disabilities Administration Policy 5.13
and Policy 6.08 regarding Mandatory Reporting and Incident Reporting Requirements for County
Contracted service providers.
4. The Contractor will notify the County as soon as they become aware of any data breach,which
may affect electronic or physical documentation of confidential client information or financial
records.
5. The Contractor represents that it is qualified and possesses the necessary expertise,knowledge,
training, and skills, and has the necessary licenses and certifications to perform the services set
forth in this Contract and as referenced and are applicable in the in the DDA Policy Manual.
6. In signing this agreement, the Contractor attests to have reviewed and ensures compliance with the
applicable guidelines:
DDA Policy Manual
a. 5.01 Background Check Authorizations
b. 5.03 Client Complaints
c. 5.06 Client Rights
d. 5.13 Mandatory Reporting
e. 6.08 Incident Management and Reporting Requirements for County Contracted
Providers
7. The Contractor and all employees and volunteers employed by the Contractor are mandated
reporters as defined under RCW 74.34.020(1), and must comply with reporting requirements
described in RCW 74.34.035, 040 and Chapter 26.44 RCW. If the County is notified by DSHS
that an employee, officer or agent of the Contractor has been cited or is on the registry for a
substantiated finding,the employee, officer or agent will be prohibited from providing services
under this Agreement.
8. The Contractor shall promptly report to DSHS Adult Protective Services per DDA Policy 5.13,
Protection from Abuse: Mandatory Reporting if: there is reasonable cause to believe that
abandonment, abuse, financial exploitation or neglect(as defined by RCW 74.34.020) of a person
who has a developmental disability(as defined in RCW 71A.10.020)has occurred. If the
Contractor has reason to suspect that sexual or physical assault of such a person has occurred,the
Contractor shall also immediately report to the appropriate law enforcement agency and
DSHS/Adult Protective Services.
Professional Services Agreement,PEOPLE FIRST OF WASHINGTON STATE-2021-2022 Page 13 of 14
EXHIBIT B
Fee Schedule 2021/2022
People First of Washington State
July 1, 2021—June 30, 2022
REQUESTED FROM TOTAL
PERSONNEL COSTS COUNTY FUNDS BUDGET
Stipends $6,000 $6,000
OPERATING COSTS '
Supplies/Program Materials- $ 1,000 $1,000
(Educational materials for
P1ST chapter members)
Travel-(For local P1ST $ 1,000 $1,000
chapter members to attend
the P1ST State Convention
and/or the 3 Regional P1ST
Mini Conferences)
Scholarships- (For local P1ST $ 2,000 $2,000
chapter members to attend
the P1ST State Convention
and/or the 3 Regional P1ST
Mini Conferences)
+r a
TH t COS e
Other- ( Please Describe) $ 0 $0
*i,� $10000
,A0F' oak
Not to exceed$10,000 in completion of services for the duration of this contract
without express written amendment signed by both parties.
Professional Services Agreement,PEOPLE FIRST OF WASHINGTON STATE-2021-2022 Page 14 of 14
Contract Amendment#1
Between
People First of Washington State
And
Jefferson County Public Health
Developmental Disabilities Program
WHEREAS, People First of Washington State (Subcontractor) and Jefferson County (County) entered
into an agreement on July 1,2021 for Professional Services. To provide Self-Determination and Self-
Advocacy Services/Education for Individuals who experience Intellectual/Developmental Disabilities.
WHEREAS,the parties desire to amend the terms of that agreement.
IT IS AGREED BETWEEN BOTH PARTIES AS NAMED HEREIN AS FOLLOWS:
1. The term of the above referenced agreement ends June 30, 2022.
2. Subcontractor's contract will be increased by $3,750.00 in funding for services rendered
during the term of March 1, 2022 through June 30, 2022. Total compensation under this
Agreement shall not exceed $13,750.00 without express written amendment signed by
both parties.
3. Subcontractor can access funding for the following:
i. $500.00 for a rental space for People First meetings,
ii. $1,000.00 for supplies,program/educational materials and food for local
People First meetings,
iii. $5,500.00 in stipends for the People First Advisor,
iv. $2,750.00 for five Mixed Voices Training Sessions @ $550.00 each,
v. $1,000.00 in staffing costs @ 75.00 an hour for Mixed Voice technical
assistance and/or planning for Student First Sessions,
vi. $1,668.00 for convention scholarships and travel,
vii. $1,332.00 for a monthly amount of$333 a month for People First
Administration.
4. Work performed between March 1, 2022 and the execution of this Agreement that is
consistent with the provisions of this Agreement is hereby ratified.
5. All other terms and conditions of the agreement will remain the same.
Dated this \IS, day of ,2022
By:
Heidi Eisenhour, Chair
Jefferson Board o County Commissioners
By:
to Milhof r, Program Administrator
People First of Washington State
DD-21-023-Al
ATTEST:
By:
Carolyn Gallaway,Clerk of the Board
APPROVED AS TO FORM ONLY:
By: �' '
February 13, 2022
Philip Hunsucker,Chief Civil Deputy Prosecuting
Attorney