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Home My WebLink About041822M - to include Hearng Comment re: Appropriations k O` MINUTE S Regular Meeting — April 18, 2022, 9:00 a.m. Jefferson County Courthouse—Commissioners' Chambers 1820 Jefferson Street, Port Townsend, WA CALL TO ORDER: Chair Heidi Eisenhour, Commissioner Kate Dean and Commissioner Greg Brotherton were present. Chair Eisenhour called the meeting to order at the appointed time. PUBLIC COMMENT PERIOD: The following is a summary of comments made by individuals in attendance at the meeting and reflect their personal opinions: • Comment regarding water quality impacting shellfish farming in Jefferson County. The Commissioners responded to the one comment received. • Comment regarding balancing the environment and Junior Taxing Districts. • Comment regarding No Shoot Area petitions, and a recent State Auditor's report involving Jefferson County. The Commissioners and County Administrator addressed the additional comments received. APPROVAL AND ADOPTION OF THE CONSENT AGENDA: As Consent Agenda Item No. 4 re: School Based Mental Health Services attachment was not working, Commissioner Brotherton moved to remove that item from the Consent Agenda and approve the remaining items as presented. Commissioner Dean seconded the motion which carried by a unanimous vote. 1. AGREEMENT re: Shoreline User Guide to Provide Information Regarding Shoreline Regulations; In the Amount of$25,150; Jefferson County Department of Community Development; Washington State Department of Ecology(DOE) 2. AGREEMENT re: Nurse Family Partnership Supervisor; In the Amount not to Exceed $50,000; Jefferson County Public Health; Kitsap Public Health District 3. AGREEMENT,Amendment No. 3 re: 2022-2024 Consolidated Contracts; Additional Amount of$5,600 for a Project Total of$2,561,370; Jefferson County Public Health; Washington State Department of Health(DOH) 4. AGREEMENT,Amendment No. 1 re: School Based Mental Health Services; Amends Original Sales Tax Revenue Amount in the Decreased Amount of$199,138 ($93,368 in 2021/2022 & $105,770 in 2022/2023); Jefferson County Public Health; Olympic Educational School District (OESD)No. 114 (Removed and approved later in the meeting) 1 Commissioners Meeting Minutes of April 18, 2022 5. ADVISORY BOARD REAPPOINTMENTS (2)re: Climate Action Committee (CAC); 1) Three (3) Year Term to Expire December 31, 2024; Position No. 12 Member, Cara Loriz; and 2) Three (3) Year Term to Expire December 21, 2024; Position No. 15 Member Dave Seabrook 6. ADVISORY BOARD REAPPOINTMENTS (2) re: Gardiner Community Center Board of Directors; 1) Three (3) Year Term to Expire December 31, 2025; President, Gordon Anderson; 2) Three (3) Year Term to Expire December 31, 2025; Member, Barbara Reavis 7. ADVISORY BOARD APPOINTMENTS (2)re: Gardiner Community Center Board of Directors; 1) Three (3) Year Term to Expire December 31, 2025; Secretary, Lynne Tjomsland; 2) Three (3) Year Term to Expire December 31, 2025; Member, Sandy Scrivner 8. MINUTES re: Regular Meeting of April 11, 2022 9. Payment of Jefferson County Payroll Warrants Dated April 5, 2022 Totaling $1,116,750.08 and A/P Warrants Done by Payroll Dated April 5, 2022 Totaling $563,151.84; Dated April 5, 2022 Totaling $401,723.81; Dated April 5, 2022 Totaling $1,635.50 and Dated April 12, 2022 Totaling $10,222.47 (Records of all claims submitted for payment along with A/P Warrants approved by the Payroll Services Manager are retained in the Jefferson County Auditor's Office) 10. Payment of Jefferson County Vouchers/Warrants Dated April 11, 2022 Totaling $1,288,658.14 (Records of all claims submitted for payment along with vouchers approved and signed by the Board of Jefferson County Commissioners are retained by the Jefferson County Auditor and Public Works Department.) PROCLAMATION re: Declaring April 22,2022 as International Earth Day: All three Commissioners read aloud the proclamation. Commissioner Dean moved to approve the PROCLAMATION Declaring April 22, 2022 as International Earth Day. Commissioner Brotherton seconded the motion which carried by a unanimous vote. PROCLAMATION re: Declaring the Week of April 16-24,2022 as National Park Week: After all three Commissioners read aloud the proclamation, Commissioner Dean moved to approve the PROCLAMATION Declaring the Week of April 16-24, 2022 as National Park Week. Commissioner Brotherton seconded the motion which carried by a unanimous vote. DISCUSSION re: AGREEMENT re: School Based Mental Health Services (Consent Agenda Item No. 4): The Commissioners and County Administrator received via email the School Based Mental Health Services document that failed to open earlier and reviewed it with the public. As the Board had questions about the contract, Public Health Deputy Director Veronica Shaw was consulted during the meeting to address those questions. After review, Commissioner Dean moved to approve AGREEMENT,Amendment No. 1 re: School Based Mental Health Services; Amends Original Sales Tax Revenue Amount in the Decreased Amount of$199,138 ($93,368 in 2021/2022 & $105,770 in 2022/2023); Jefferson County Public Health; Olympic Educational School District(OESD) No. 114. Commissioner Brotherton seconded the motion which carried by a unanimous vote. WEEKLY UPDATE re: COVID-19: Public Health Officer Dr. Allison Berry provided information on the COVID-19 virus in Jefferson County and Emergency Management Director Willie Bence provided a situation report. The meeting was recessed at 10:25 a.m. and reconvened at 10:31 a.m. with all three Commissioners present. 2 Commissioners Meeting Minutes of April 18, 2022 HEARING re: First Quarter 2022 Budget Appropriations/Extensions; Various County Departments: County Administrator Mark McCauley reviewed the various budget appropriations/extensions with the Board and the public in attendance. Due to technical issues,the budget presentation had to be restarted. Mr. McCauley noted that the Clerk's budget appropriation indicated a revenue of$45,300, but failed to include $45,299.57 in the expenditure line. He noted that if approved,the resolution will need to reflect that change for the Clerk's Office, and that would affect the expenditure total as well. He continued reviewing the remaining budget requests. Chair Eisenhour opened the hearing to allow for public testimony. The following individual provided testimony: Tom Thiersch. Hearing no further testimony, Chair Eisenhour closed the public hearing. During hearing testimony, Mr. Thiersch voiced concern regarding the Economic Development Council (EDC)Team Jefferson's lack of invoice submittals for 3rd and 4th Quarter 2021 which resulted in a need for a budget appropriation in 2022. Clerk Gallaway responded to Mr. Thiersch's concern by stating that she had asked previous Director Brian Kuh for 3rd and 4th Quarter 2021 invoices for the Public Infrastructure Fund and the Community Services Fund but at that time, he was under the impression that since the new 5-Way Agreement was approved, those contracts ended. In reviewing the contracts with the County Administrator, it was determined EDC should have billed for those quarters in 2021. The new EDC Director was asked to invoice the County for the missing invoices. Commissioner Dean moved to approve RESOLUTION NO. 20-22 re: First Quarter 2022 Budget Appropriations and Extensions for Various County Departments, with the exception of offsetting expenditure authority for the Clerk's Office in the amount of$45,299.57. Commissioner Brotherton seconded the motion which carried by a unanimous vote. DISCUSSION re: Potentially Establishing No Shooting Areas Under Chapter 8.50 of the Jefferson County Code: Chief Civil Deputy Prosecuting Attorney Philip Hunsucker provided a presentation and reviewed the maps of three proposed No Shooting Areas (NSA) with the Board: Smaller Cape George NSA, Larger Cape George NSA and Gardiner Beach NSA. He noted that the Commissioners have three options in moving forward: 1) Hold a public hearing regarding the petition; 2) Choose to facilitate an amicable solution within the proposed area; or 3)Assign a review committee to consider the merit of the petition specific to the area under consideration. The Commissioners agreed to schedule a virtual evening Special Meeting to address these issues with the local Tribes and the public. ADDITIONAL BUSINESS: Letter re: Rural Tourism Support Program Grant Committee: Commissioner Brotherton shared a draft letter with the Board regarding Jefferson County Chamber of Commerce's request for a letter of support for their Rural Tourism Support(RTS)program application. He stated the Chambers requested to receive the letter right away. After discussion, Commissioner Brotherton moved to send the letter as shared to support the grant application by the Chamber of Commerce. Commissioner Dean seconded the motion which carried by a unanimous vote. Staff will email the fully executed letter to Jefferson County Chamber of Commerce Executive Director Arlene Alen during the recess. 3 Commissioners Meeting Minutes of April 18, 2022 The meeting was recessed at 12:00 p.m. and reconvened at 1:32 p.m. with all three Commissioners present. EXECUTIVE SESSION: An Executive Session was scheduled from 1:30 p.m. to 2:00 p.m. Chair Eisenhour announced that the Executive Session will be held from 1:33 p.m. to 2:03 p.m. regarding Attorney-Client Privilege, Potential Litigation under exemption RCW 42.30.110(1)(i) as outlined in the Open Public Meetings Act. Staff present: County Administrator, Chief Civil Deputy Prosecuting Attorney, Deputy Prosecuting Attorney III and Department of Community Development Director. The Board resumed the regular meeting at 2:06 p.m. Chair Eisenhour announced that the Board will be extending the Executive Session from 2:07 p.m. to 2:27 p.m. The Board resumed the regular meeting at 2:29 p.m. Chair Eisenhour announced that the Board will be extending the Executive Session from 2:30 p.m. to 2:40 p.m. The Board concluded the Executive Session and resumed the regular meeting at 2:41 p.m. EXECUTIVE SESSION: An Executive Session was scheduled from 2:00 p.m. to 2:10 p.m. Chair Eisenhour announced that the Executive Session will be held from 2:42 p.m. to 2:52 p.m. regarding Attorney-Client Privilege, Actual Litigation under exemption RCW 42.30.110(1)(i) as outlined in the Open Public Meetings Act. Staff present: County Administrator and Chief Civil Deputy Prosecuting Attorney. The Board concluded the Executive Session and resumed the regular meeting at 2:52 p.m. CONTINUED DISCUSSION re: Site Control of the Caswell-Brown Village Phase 2A: Department of Community Development(DCD) Director Brent Butler, Olympic Community Action Program(OlyCAP) Executive Director Cherish Cronmiller and OlyCAP Director of Housing and Community Development were present to discuss site control of the Caswell-Brown Village Phase 2A. DCD Director Butler reviewed the options for moving forward with the Board. After discussion, Commissioner Brotherton moved to authorize the County Administrator to negotiate a lease with possible purchase option with OlyCAP for the Caswell-Brown Village property on Mill Road. Commissioner Dean seconded the motion which carried by a unanimous vote. WORKSHOP re: County Infrastructure and Capital Needs: Commissioner Dean reviewed the County's infrastructure and capital needs in preparation for the May 19, 2022 Intergovernmental Collaborative Group (ICG)meeting. Public Works Director/County Engineer Monte Reinders and Public Works Assistant Director Eric Kuzma were present to discuss Public Works projects. COMMISSIONERS' BRIEFING SESSION: The Commissioners discussed the following items: • Beaver Valley Timber Sorts Sale deferral • Jefferson County submitted an earmark request regarding childcare partnership • Economic Development Council (EDC) Team Jefferson distributed $500,000 in small business loans to 139 businesses 4 Commissioners Meeting Minutes of April 18, 2022 NOTICE OF ADJOURNMENT: Chair Eisenhour adjourned the meeting at 4:30 p.m. until the next regular meeting or special meeting as properly noticed. JEFFERSON COUNTY B• �' OF COMMISSIONERS SEAL: ', eid e our, Chair ATTEST: reg Br erton, Member 6 ? v4j CarolyrI. a laway, CMC Kate e , Member Clerk of the Board 5 STATE OF WASHINGTON Jefferson County IN THE MATTER OF A HEARING NOTICE } FOR FIRST QUARTER 2022 PROPOSED SUPPLEMENTAL BUDGET } APPROPRIATIONS/EXTENSIONS FOR } RESOLUTION NO. VARIOUS COUNTY FUNDS WHEREAS,various Jefferson County departments have made requests for supplemental budget appropriations/extensions for their 2022 budgets; and WHEREAS, the increased spending in such requests are funded by additional sources which were not anticipated at the time of preparing said budgets; and such sources include unanticipated revenue received from fees, or grants from the State and Federal government,or proceeds from the sale of bonds,or budgeted but unexpended monies from the prior budget year;and WHEREAS, it appears to the Board of County Commissioners that a need exists that could not have been foreseen or contemplated at the time of preparing the budgets for 2022. The following identified revenue and expenditure amounts are to be added to the various Funds. Expenditure amounts in excess of revenues listed shall be appropriated from the unencumbered balances and represent an extension of the Fund budgets listed: AMOUNT FROM UNENCUMBERED FUND FUND# FUND NAME BALANCE REVENUE EXPENSE GENERAL FUND $ 1,459,163 001-010-000 ASSESSOR $ 103,823.00 001-020-000 AUDITOR $ 130,017.00 001-021-000 ELECTIONS $ 29,036.00 001-050-000 CLERK $ 45,300 $ 55,888.00 001-059-000 COUNTY ADMINISTRATOR 77,429.00 :001-060-000 COMMISSIONERS 43,639.00 001-067-000 PUBLIC SAFETY 25,018.00 001-068-000 COMMUNITY SERVICE $ 14,460.00 001-080 000 DISTRICT COURT $ 84 $ 103,597.00 001-110-000 JUVENILE SERVICES $ 14,890 $ 89,568.00 001-150-000 PROSECUTING ATTORNEY $ 107,553.00 001-180-000 SHERIFF -__-_ $ 167,908 $ 351,867.00 001-240-000 SUPERIOR COURT $ (2,061) $ 12,549.00 001-250-000 TREASURER $ 60,742.00 001-261-000 OPERATING TRANSFER $ 365,268.00 001-270-000 NON DEPARTMENTAL $ 114,830.00 TOTAL GENERAL FUND $ 1,459,163 $ 226,121 $ 1,685,284 61% OF EXPENDITURES IS DUE TO CBA/W AGE INCREASE $ 1,022,818 AMOUNT FROM UNENCUMBERED FUND FUND# FUND NAME BALANCE REVENUE EXPENSE SPECIAL REVENUFJCAPITAL✓ENTERPRISEJINTERNAL SERVICE FUNDS • 103-000-010 1ELECTIONS CARES ACT $ 2 $ 2.00 105-000-010 1AUDITOR'S O&M $ 37,000 $ 37,000 108-000-010 COOPERATIVE EXTENSION $ 47,937 $ 2,787 $ 50,724 109-000-010 NOXIOUS WEED $ 30,079 $ 34,000 $ 64,079 123-000-010 GRANT MANAGEMENT $ 7,500 $ 7,500 127-000-010 PUBLIC HEALTH $ 197,885 $ 321,264 $ 519,149 128-000-010 f I WATER QUALITY $ 85,139 131-000-010 CHEMICAL DEPENDENCY $ 61,418 $ 61,418 141-000-010 TRIAL COURT IMPROVEMENT $ - 143-000-010 COMMUNITY DEVELOPMENT $ 189,804 $ 189,804 148-000-010 !AFFORDABLE HOUSING $ 1,033,000 $ 1,033,000 149-000-010 HOMELESS HOUSING $ 69,505 $ (28,000) $ 41,505 150-000-010 TREASURER'S O&M $ - 174-000-010 PARKS&RECREATION $ 12,001 $ (74,4.69) $ (62,468) 175-000-010 PARKS IMPROVEMENT $ 705 $ 705 180-000-010 ROADS $ 332,124 $ 332,124 181-000-010 PUBLIC WORKS EMERGENCYRD $ 25 $ 25 302-000-010 CAPITAL IMPROVEMENT $ - 304-000-010 HJ CARROLL PARK $ 370 $ 370 306-000-010 PUBLIC INFRASTRUCTURE $ 26,530 $ 26,530 401-000-010 SOLID WASTE $ 81,974 $ 81,974 402-000-010 SOLID WASTE POST CLOSURE $ 50 $ 50 403-000-010 SOLID WASTE EQUIP RESERVE $ 200 $ 200 405-000-010 TRI AREA SEWER $ 10,289 . , $ 10,289 501-000-010 ER&R ; $ 90,709 $ 90,709 TOTAL OTHER FUNDS! $ 2,229,105 $ 255,582 $ 2,569,828 51%1OF EXPENDITURES IS DUE TO CBA/WAGE INCREASE [ L $ 1,306,761 NOW, THEREFORE, BE IT RESOLVED, that supplemental budget appropriations/extensions be considered for the above noted funds. BE IT FURTHER RESOLVED, that a public hearing is scheduled by the Jefferson County Board of Commissioners for MONDAY,APRIL 18, 2022 at 10:30 a.m. in the Commissioners' Chambers, County Courthouse, 1820 Jefferson Street, Port Townsend, WA 98368 (NOTE: This is a virtual hearing,No In-Person Attendance Allowed per Jefferson County Resolution No. 45-21). Notice of said hearing is to be published in the official newspaper of Jefferson County. This hearing is to inform citizens of 2022 First Quarter Budget Appropriations. To review these documents: https://test.co.jefferson.wa.us/WebLink External/O/doc/3426370/Pagel.aspx Page 2 of 3 You are welcome to participate in this hearing. You will need to join the meeting by 10:30 a.m. using the following methods: VIRTUALLY: Via the following Zoom, link: https://zoom.us/j/93777841705, PHONE: Dial 1-253-215-8782 and enter access code: 937-7784-1705# and press *9 to "raise your hand"to be called upon. Access for the hearing impaired can be accommodated using Washington Relay Service at 1-800-833- 6384,IN-PERSON: This option may be limited as we are operating at 50%room capacity at this time. To view documents or watch this meeting live with no participation, go to www.cojefferson.wa.us Follow the links under "Quick Links: Videos of Meetings: Today. " If you experience difficulties joining the meeting or viewing documents please call 360-385-9100 to report any issues. In addition, written testimony is also invited beginning on April 4, 2022 and ending on April 18, 2022 at the end of the Public Hearing, unless extended by the Board of County Commissioners. Written public testimony may be submitted by Email to:jeffbocc@co.jefferson.wa.us; or by Mail to: Jefferson County Commissioners' Office; PO Box 1220, Port Townsend, WA 98368. Testimony must be received by the Board of County Commissioners by the end of the hearing testimony period. APPROVED this 4th day of April,2022. JEFFERSON COUNTY SEAL: BOARD OF COMMISSIONERS ATTEST: Heidi Eisenhour, Chair Kate Dean, Member Carolyn Gallaway, CMC Clerk of the Board Greg Brotherton, Member Page 3 of 3