HomeMy WebLinkAbout16 22 cc -4. ?a-
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STATE OF WASHINGTON
County of Jefferson
In the Matter of: }
Certification of Compliance }
for CDBG Public Services Grant } RESOLUTION NO. 16 2 2
WHEREAS, Jefferson County is authorized to apply to the State Department of
Commerce for a Community Development Block Grant (CDBG); and,
WHEREAS, Jefferson County has identified a community development and housing
priority need for which to seek CDBG funding; and,
WHEREAS, it is necessary that certain conditions be met to receive CDBG funds; and,
ql
NOW, THEREFORE, BE IT RESOLVED, that the Board of Jefferson County
Commissioners authorizes submission of this application to the Washington State Department of
Commerce to request $109,240.00 and any amended amounts to fund public service activities in
coordination with the Olympic Community Action Programs, and certifies that, if funded, it:
➢ Will comply with applicable provisions of Title I of the Housing and Community
Development Act of 1974, as amended, and other applicable State and federal laws;
➢ Has provided and will provide opportunities for citizen participation that satisfy the
CDBG requirements of 24 CFR 570.486;
➢ Will not use assessments against properties owned and occupied by low- and moderate-
income persons or charge user fees to recover the capital costs of CDBG-funded public
improvements from low- and moderate-income owner-occupants;
➢ Has established or will establish a plan to minimize displacement as a result of activities
assisted with CDBG funds; and assist persons actually displaced as a result of such
activities, as provided in the Uniform Relocation Assistance and Real Property
Acquisition Policies Act of 1970, as amended;
➢ Will conduct and administer its program in conformance with the Title VI of the Civil
Rights Act of 1964 and the Fair Housing Act, will affirmatively further fair housing
(Title VIII of the Civil Rights Act of 1968); and
➢ Has adopted and enforce a policy to prohibit the use of excessive force by law
enforcement agencies within its jurisdiction against any individuals engaged in
nonviolent civil rights demonstrations; and has adopted and implemented a policy to
enforce existing applicable State and local laws against physically barring entrance to or
exit from a facility or location which is the subject of such nonviolent civil rights
demonstrations within its jurisdiction, in accordance with Section 104(1) of the Title I of
the Housing and Community Development Act of 1974, as amended;
➢ Certifies to meeting the National Environmental Policy Act (NEPA) through a
determination the CDBG-funded public services will not have a physical impact or result
in any physical changes and are exempt under 24 CFR 58.34(a), and are not applicable to
the other requirements under 24 CFR 58.6; and are categorically exempt under the State
Environmental Policy Act (SEPA) per WAC 197-11-305(2); and
BE IT FINALLY RESOLVED, that the Board of Jefferson County Commissioners,
designates the County Administrator, as the authorized Chief Administrative Official and
authorized representative to act in all official matters in connection with this application and
Jefferson County's participation in the Washington State CDBG Program.
APPROVED AND ADOPTED this 2 hday of March, 2022.
SEAL:
JEFFERSON COUNTY
BOARD OF COMMISSIONERS
•
aI
ATTEST: >' e. i i e our, Chair
40,
5y14), Gc(fh`�' - Kate Dean ember
Carolallaway, CMC v
Clerk of the Board
g o mber
.. .. ,.. am..
*. Washington State
" Department of
%► C oinnlerce
31. We strengthen communities
1411110.
RURAL COMMUNITY GRANTS FOR ACTIVITIES THAT BENEFIT LOW-AND MODERATE-INCOME PERSONS
COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG)
General Purpose Grants $12,000,000 Agency contact
For planning or construction of public infrastructure, community Jon Galow
facilities, affordable housing, and economic development projects. SECTION MANAGER
Competitive. Maximum grant up to $900,000 based on project type.
Application materials available in March and due in June. Local Government Division
jon.galow@commerce.wa,gov
Housing Enhancement Grants $200,000 Phone: 509.847.5021
For off-site infrastructure or the community facility component of a www.commerce.wa.gov/CDBG
state Housing Trust Fund project. Competitive. Maximum grant is
$200,000,with potential additional hardship funding. Initial CDBG ELIGIBLE APPLICANTS:
application forms are submitted with a HTF Stage 2 application. Washington State cities/towns
with less than 50,000 in
Public Services Grants $1 ,500,000 population and not participating
For 17 counties and community action agencies to fund new or in a CDBG entitlement urban
county consortium; and counties
expanded services for lower income persons. Allocated by a with less than 200,000 in
formula based on population and poverty. Application materials population. A complete list is on
available in February and due in April. Commerce's CDBG webpage.
Other public and non-profit
National O p j ectives entities and Indian tribes are not
eligible to apply directly for state
Funded by the US Department of Housing & Urban Development, CDBG funding, but may be a
CDBG activities must meet one of these national objectives: partner in projects and
subrecipient of funding with an
• Principally benefits low-and moderate-income (LMI) persons. eligible city/town or county.
• Aids in the prevention or elimination of slums or blight.
• Addresses imminent threat to public health or safety
COMMUNITY DEVELOPMENT
Funding is contingent on HUD approval of the state CDBG Action Plan. BLOCK GRANT
February 2021
Federal Citizen Participation Requirements
For Local Government Applicants to the State CDBG Program
Federal Regulations 24 CFR 570.486 (a)
(a) Citizen participation requirements of a unit of general local government. Each unit of general local
government shall meet the following requirements as required by the state at Sec. 91.115(e) of this
title.
(1) Provide for and encourage citizen participation, particularly by low and moderate income persons
who reside in slum or blighted areas and areas in which CDBG funds are proposed to be used;
(2) Ensure that citizens will be given reasonable and timely access to local meetings, information,
and records relating to the unit of local government's proposed and actual use of CDBG funds;
(3) Furnish citizens information, including but not limited to:
(i) The amount of CDBG funds expected to be made available for the current fiscal year
(including the grant and anticipated program income);
(ii) The range of activities that may be undertaken with the CDBG funds;
(iii) The estimated amount of the CDBG funds proposed to be used for activities that will meet
the national objective of benefit to low and moderate income persons; and
(iv) The proposed CDBG activities likely to result in displacement and the unit of general local
government's anti-displacement and relocation plans required under Sec. 570.488.
(4) Provide technical assistance to groups representative of persons of low and moderate income
that request assistance in developing proposals in accordance with the procedures developed by
the state. Such assistance need not include providing funds to such groups;
(5) Provide for a minimum of two public hearings, each at a different stage of the program, for the
purpose of obtaining citizens' views and responding to proposals and questions. Together the
hearings must cover community development and housing needs, development of proposed
activities and a review of program performance. The public hearings to cover community
development and housing needs must be held before submission of an application to the state.
There must be reasonable notice of the hearings and they must be held at times and locations
convenient to potential or actual beneficiaries, with accommodations for the handicapped. Public
hearings shall be conducted in a manner to meet the needs of non-English speaking residents
where a significant number of non-English speaking residents can reasonably be expected to
participate;
(6) Provide citizens with reasonable advance notice of, and opportunity to comment on, proposed
activities in an application to the state and, for grants already made, activities which are proposed
to be added, deleted or substantially changed from the unit of general local government's
application to the state. Substantially changed means changes made in terms of purpose, scope,
location or beneficiaries as defined by criteria established by the state.
(7) Provide citizens the address, phone number, and times for submitting complaints and grievances,
and provide timely written answers to written complaints and grievances, within 15 working days
where practicable.
2021 CDBG PUBLIC SERVICES GRANT AMOUNTS -proposed
COUNTY SUBRECIPIENT-SERVICE PROVIDER GRANT GRANT TOTAL
CONTRACT# COMMUNITY ACTION PROGRAM SERVICE AREA (including county
administration)
Asotin
21 62210 001 Community Action Partnership Asotin $38,900
Benton
21-62210-002 Benton Franklin Community Action Connections Benton, Franklin $66,330
Chelan
21-62210-003 Chelan-Douglas Community Action Council Chelan, Douglas $61,580
Cowlitz
21-62210-004 Lower Columbia Community Action Council Cowlitz, Wahkiakum $67,360
Grant
Opportunities Industrialization Center Adams, Grant $126,580
21-62210-005
Grays Harbor
21-62210-006 Coastal Community Action Program Grays Harbor, Pacific $105,420
Jefferson
21-62210-007 Olympic Community Action Programs Clallam, Jefferson $109,240
Kittitas
21-62210-008 HopeSource Kittitas $85,070
Klickitat
21-62210-009 Washington Gorge Action Programs Klickitat, Skamania $72,110
Mason
21-62210-010 CAC of Lewis, Mason and Thurston Counties Lewis, Mason $100,080
Okanogan
21-62210-011 Okanogan County Community Action Council Okanogan $84,140
Skagit
21-62210-012 Community Action of Skagit County Skagit $61,870
Stevens Ferry, Lincoln, Pend
21-62210-013 Rural Resources Community Action Oreille, Stevens $88,600
Walla Walla Columbia, Garfield,
Blue Mountain Action Council Walla Walla $44,650
21-62210-014
Whatcom Island, San Juan,
21-62210-015 Opportunity Council Whatcom $129,400
Whitman
21-62210-016 Community Action Center Whitman $102,210
Yakima
21 62210 017 Northwest Community Action Center Yakima $156,460
TOTAL $1,500,000
I ll `r f . 1 )
ig0 STATE OF WASHINGTON
County of Jefferson
in the Matter of Establishing
A Grievance Procedure }
for CDBG Public Services Grant } RESOLUTION NO. 31)-12
WHEREAS,Jefferson County is applying to the Washington State Department of
Commerce for Community Development Block Grant(CDBG)Public Services Grant funding;
and,
WHEREAS, it is necessary that certain conditions be met as part of the application.
NOW, THEREFORE, BE IT RESOLVED,that the Board of Jefferson County
Commissioners establish a Grievance Procedure for the CDBG Public Services Grant as
follows:
1. Submit complaints in writing to the County Administrator for resolution. A record of
the complaints and action taken will be maintained. A decision by the County
Administrator will be rendered within 15 working days;
2. If the complaint cannot be resolved by the County Administrator to the satisfaction of
the requestor; then the complaint will be heard and discussed by the governing,elected
body at an open public meeting. A written decision will be made within 30 working
days. The decision of the governing body is final;
3. A record of action taken on each complaint will be maintained as a part of the records or
minutes at each level of the grievance process.
APPROVED AND ADOPTED this 29th day of May,2012.
• • ♦ 7 4
JEFFERSON COUNTY
• `� \4' BO• ' OF COMMISSIONERS
•
1
A 1 ,i, • . Jo j Austin, Chair
• ( - x e 6t 5 c c( l-lu.G..c-
Phil Jo .on, Member
Erin Lundgren
Clerk of the Board
Davi. Sull , em r
A2S
DowSign Envelope ID:BFA29C4A-B097-4CF6-A6B0-95037E93E6E1
ii`;,104 WapsehpinjttmonenSttaotfe
140 Commerce
fc.J
Interagency Grant Agreement with
Jefferson County
through
Community Development Block Grant (CDBG) Program
Public Services Grant
For
Public Services through Olympic Community Action Programs to
low- and moderate-income persons in Clallam and Jefferson
counties
Start date: July 01, 2021
40.
141.
ooumaign Envelope ID: 1
TABLE OFCONTENTS
Special Terms and Conditions �
1. Definitions . , . . - 1 /
2. Authority ` .......... ......................1
� 3. Acknowledgement of Federal Funding----_.'.-~_,..,.'._._,.^`,~_°`_'1
� 4. Grant Management ,..,........,...........................
...1
5. Compensation and Expenses .` ,` _ ^�~
(l Indirect Costs ',__. ........... .,_.2
7. Billing Procedures and Payment .....................2
8. Subcontractor Data Collection '. ^� ~. . 2
9. Audit ...............3
10, Debarment ................... ........^�_~, ........3
11. Insurance � _.......-__~..~.^~_....~.......4
12. Acquisition And Disposition[fAssets , ' .............�4
13. Environmental Review ' 4
14. Historical Or Cultural Addaots, Human Remains , _ ' __~ ' 5 �
15. Laws 5
16. Performance Reporting ..................... '5 �
17. Program Income -................ S �
18. Subcontracts for Engineering Services . ,. - 5
19. Closeout _ ' . _.-~_._-~ ..........
2& Orderof _+ G
' ', '. ~-- ._.-~-_-° �
General Terms and Conditions ^
t Definitions .............................7
2. All Writings Contained Herein ' � ` ............... ....7 '
3. Amendments ' .......+_,,_`......7
4. Assignment 7
5. Confidentiality and Safeguarding ofInformation ' . . 7
8. Copyright ......................+,_8
7. Disputes _ _ ^.~,~,"~,._'8
8. Governing Law and Venue ` � _ ^ 0
9. Indemnification _ ' r~_~'--.......-8
10i Licensing,Accreditation and Registration '_ . 8
11. Recapture .........................S
12. Records Maintenance .........._~.^..... ......... -0
13, Savings 8
14. Gevnrebi|ity � ............ 9
15. Subcontracting 9
16 Sumkm| _ _ 10
17. Termination for Cause '� ^ , 10
18. Termination for Convenience `' ' 10
19. Termination Procedures . 10
80. Treatment ofAssets -.._.-.. ' 11
21. Waiver
-
Attachment A, Scope of Work and Budget
DowSign Envelope ID:BFA29C4A-8097-4CF6-A6B0-95037E93E6E1
FACE SHEET
Contract Number:21-62210-007
Washington State Department of Commerce
Local Government Division
Community Assistance and Research Unit
CDBG Public Services Grant
1.Grantee 2.Grantee Doing Business As(optional)
Jefferson County NA
PO Box 1220
PORT TOWNSEND,WA 98368
3.Grantee Representative 4.COMMERCE Representative
Judy Shepherd,Chief Accountant Jeff Hinckle,Project Manager
(360)385-9231 PO Box 42525/1011 Plum Street SE
jshepherd@co.jefferson.wa.us Olympia,WA 98504
(360)605-2402
jeff.hinekle@commerce.wa.gov
5.Grant Amount 6,Funding Source I 7.Start Date 8.End Date
$109,240 [Federal: ® State:❑ Other: ❑ N/A: ❑ I 7/1/2021 6/30/2022
9.Federal Funds Federal Agency: CFDA Number: Indirect Rate(if applicable):
$109,240 U.S.Department of Housing and 14.228 N/A
Urban Development(HUD)
10.Tax ID# 11.SWV# I12.UBI# 13.DUNS#
91-6001322 0002430-28 161-001-169 611989476
14.Grant Purpose
Public Services through Olympic Community Action Programs to low- and moderate-income persons in Clallam and Jefferson
counties A full description of the project is in Attachment"A"Scope of Work and Budget.
15.Signing Statement
COMMERCE,defined as the Department of Commerce,and the Grantee,as defined above,acknowledge and accept the terms
of this Grant and Attachments and have executed this Grant on the date below to start as of the date and year referenced above
and warrant they are authorized to bind their respective agencies. The rights and obligations of both parties to this Grant are
governed by this Grant and the following documents hereby incorporated by reference: Attachment"A"—Scope of Work and
Budget, Attachment"B"—Letter to Incur Costs, Grantee's application for funding and the Community Development Block
Grant policies and procedures.
FOR GRANTEE FOR COMMERCE
—DocuSlgned by: Doau$igTW by:
Mt.°M tk tv&c `auley,Interim County Administrator tart fey,Assistant Director
Jefferson County Local Government Division
IW 20/2021 1 2:30 PM PDT p 21/2021 1 9:21 AM POT
APPROVED AS TO FORM ONLY BY ASSISTANT
ATTORNEY GENERAL 07/17/2019.
APPROVAL ON FILE.
iii
DocuSign Envelope ID:BFA29C4A-B097-4CF6-A6B0-95037E93E6E1
SPECIAL TERMS AND CONDITIONS
INTERAGENCY GRANT AGREEMENT
FEDERAL FUNDS
1. DEFINITIONS
A. "Contractor" and "Grantee" in this Grant, and the term "subrecipient" found in the federal
Community Development Block Grant(CDBG) rules and regulations, shall mean the same.
B. "Low-and moderate-income"shall mean a household income equal to or less than 80 percent of
area median income adjusted by family size.
C. "Subgrantee" or "Subcontractor" shall mean one not in the employment of the Grantee, who is
performing all or part of those services under this Grant under a separate Grant with the Grantee.
The terms"subgrantee"or"subcontractor"mean subcontractor(s) in any tier.
D. "Subrecipient" shall mean a non-federal entity that expends federal awards received from a pass-
through entity to carry out a federal program,but does not include an individual that is a beneficiary
of such a program.It also excludes vendors that receive federal funds in exchange for goods and/or
services in the course of normal trade or commerce.
2. AUTHORITY
COMMERCE and Grantee enter into this Contract pursuant to the authority granted by the Interlocal
Cooperation Act, Chapter 39.34 RCW.
3. ACKNOWLEDGMENT OF FEDERAL FUNDS
Federal Award Date:August 26, 2021
Federal Award Identification Number(FAIN): B-21-DC-53-0001
Total amount of the federal award: $13,251,998
Awarding official: John W. Peters, HUD CPD Director
The Grantee agrees that any publications (written, visual, or sound) but excluding press releases,
newsletters, and issue analyses, issued by the Grantee describing programs or projects funded in
whole or in part with federal funds under this Contract, shall contain the following statements:
"This project was supported by Grant No. B-21-DC-53-0001 awarded by the U.S.
Department of Housing and Urban Development(HUD). Points of view in this document
are those of the author and do not necessarily represent the official position or policies
of HUD. Grant funds are administered by the Community Development Block Grant
Program, Washington State Department of Commerce."
4. tNT MANAGEMENT
The Representative for each of the parties shall be responsible for and shall be the contact person for
all communications and billings regarding the performance of this Contract.
The Representative for COMMERCE is identified on the Face Sheet of this Grant.
The Representative for the Grantee is identified on the Face Sheet of this Grant.
5. COMPENSATION AND EXPENSES
COMMERCE shall pay an amount not to exceed the amount identified on the Face Sheet of this Grant
for the performance of all things necessary for or incidental to the performance of work as set forth in
Attachment "A" - Scope of Work and Budget incorporated herein, and by reference the Grantee's
application for funding.
Grantee shall receive reimbursement for travel and other expenses as authorized in advance by
COMMERCE as reimbursable. Grantee shall receive compensation for travel expenses at current state
travel reimbursement rates.
Page 1
DocuSign Envelope ID:BFA29C4A-B097-4CF6-A6B0-95037E93E6E1
SPECIAL TERMS AND CONDITIONS
INTERAGENCY GRANT AGREEMENT
FEDERAL FUNDS
6. INDIRECT COSTS
The Grantee shall provide their indirect cost rate that has been negotiated between their entity and the
federal government.If no such rate exists, a de minimis indirect cost rate of 10%of modified total direct
costs(MTDC)will be used.
7. BILLING PROCEDURES AND PAYMENT
COMMERCE will pay Grantee upon acceptance of services provided and receipt of properly completed
invoices, which shall be submitted to the Representative for COMMERCE Representative on a
Washington State Invoice Voucher form not more often than monthly.
The invoices shall describe and document, to COMMERCE's satisfaction, a description of the work
performed, the progress of the project, and fees. The invoice shall include the Contract Number
identified on the Face Sheet of this Grant. If expenses are invoiced, provide a detailed breakdown of
each type.
Payment shall be considered timely if made by COMMERCE within thirty (30) calendar days after
receipt of properly completed invoices. Payment shall be sent to the address designated by the
Grantee.
COMMERCE may, in its sole discretion, terminate the Grant or withhold payments claimed by the
Grantee for services rendered if the Grantee fails to satisfactorily comply with any term or condition of
this Grant, including completion of the Environmental Review and the release of funds (if applicable).
No payments in advance or in anticipation of services or supplies to be provided under this Grant shall
be made by COMMERCE.
COMMERCE shall not release the final five (5) percent of the total grant amount until acceptance by
COMMERCE of project completion.
Invoices and End of Fiscal Year
Invoices are due on the 20th of the month following the provision of services.
Final invoices for a state fiscal year may be due sooner than the 20th and Commerce will provide
notification of the end of fiscal year due date.
The grantee must invoice for all expenses from the beginning of the contract through June 30,
regardless of the contract start and end date.
Duplication of Eyed Costs
The Grantee shall not bill COMMERCE for services performed under this Agreement,and COMMERCE
shall not pay the Grantee, if the Grantee is entitled to payment or has been or will be paid by any other
source, including grants, for that service.
Disallowed Costs
The Grantee is responsible for any audit exceptions or disallowed costs incurred by its own organization
or that of its subcontractors/subrecipient.
8. SUBCONTRACTOR DATA COLLECTION
Grantee will submit reports, in a form and format to be provided by Commerce and at intervals as
agreed by the parties, regarding work under this Agreement performed by subcontractors and the
portion of funds expended for work performed by subcontractors, including but not necessarily limited
to minority-owned,woman-owned, and veteran-owned business subcontractors."Subcontractors"shall
mean subcontractors of any tier.
Page 2
DocuSign Envelope ID:BFA29C4A-B097-4CF6-A6B0-95037E93E6E1
SPECIAL TERMS AND CONDITIONS
INTERAGENCY GRANT AGREEMENT
FEDERAL FUNDS
9. AUDIT
if the Grantee is a subrecipient and expends $750,000 or more in federal awards from any and/or all
sources in any fiscal year, the Grantee shall procure and pay for a single audit or a program-specific
audit for that fiscal year. Upon completion of each audit, the Grantee shall:
A. Submit to COMMERCE the reporting package specified in OMB Super Circular 2 CFR 200.501,
reports required by the program-specific audit guide(if applicable),and a copy of any management
letters issued by the auditor.
B. Submit to COMMERCE follow-up and developed corrective action plans for all audit findings.
if the Grantee is a subrecipient and expends less than$750,000 in federal awards from any and/or all
sources in any fiscal year, the Grantee shall notify COMMERCE they did not meet the single audit
requirement.
The Grantee shall send all single audit documentation to auditreeViewt omnne,rce,wa.goy.
10. DEBARMENT
A. Grantee, defined as the primary participant and it principals, certifies by signing these General
Terms and Conditions that to the best of its knowledge and belief that they:
i. Are not presently debarred, suspended, proposed for debarment, declared ineligible or
voluntarily excluded from covered transactions by any Federal department or agency.
ii. Have not within a three-year period preceding this Grant, been convicted of or had a civil
judgment rendered against them for commission of fraud or a criminal offense in connection
with obtaining, attempting to obtain, or performing a public or private agreement or
transaction, violation of Federal or State antitrust statutes or commission of embezzlement,
theft, forgery, bribery, falsification or destruction of records, making false statements, tax
evasion, receiving stolen property, making false claims, or obstruction of justice;
iii. Are not presently indicted for or otherwise criminally or civilly charged by a governmental
entity (Federal, State, or local) with commission of any of the offenses enumerated in
paragraph(1)(b)of federal Executive Order 12549; and
iv. Have not within a three-year period preceding the signing of this Grant had one or more
public transactions(Federal, State, or local)terminated for cause of default.
B. Where the Grantee is unable to certify to any of the statements in this Grant, the Grantee shall
attach an explanation to this Grant.
C. The Grantee agrees by signing this Grant that it shall not knowingly enter into any lower tier covered
transaction with a person who is debarred, suspended, declared ineligible, or voluntarily excluded
from participation in this covered transaction, unless authorized by COMMERCE.
D. The Grantee further agrees by signing this Grant that it will include the clause titled "Certification
Regarding Debarment, Suspension, ineligibility and Voluntary Exclusion-Lower Tier Covered
Transaction," as follows, without modification, in all lower tier covered transactions and in all
solicitations for lower tier covered transactions:
i. The lower tier Grantee certifies, by signing this Grant that neither it nor its principals is
presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily
excluded from participation in this transaction by any Federal department or agency.
ii. Where the lower tier Grantee is unable to certify to any of the statements in this Grant, such
contractor shall attach an explanation to this Grant.
E. The terms covered transaction, debarred, suspended, ineligible, lower tier covered transaction,
person, primary covered transaction, principal, and voluntarily excluded, as used in this section,
have the meanings set out in the Definitions and Coverage sections of the rules implementing
Executive Order 12549. You may contact COMMERCE for assistance in obtaining a copy of these
regulations.
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DocuSign Envelope ID:BFA29C4A-B097-4CF6-A680-95037E93E6E1
SPECIAL TERMS AND CONDITIONS
INTERAGENCY GRANT AGREEMENT
FEDERAL FUNDS
11. INSURANCE,
Each party certifies that it is self-insured under the State's or local government self-insurance liability
program, and shall be responsible for losses for which it is found liable.
12. ACQUornoM ANp LiISPOSI'IQN OF ASSETS
The Grantee will account for any tangible personal property acquired or improved with this Grant.
The use and disposition of real property and equipment under this Grant will be in compliance with the
requirements of all applicable federal law and regulation, including but not limited to 24 CFR Part 84
and 24 CFR Part 570.489,570.502,570.503,570.504, and 570.505 as applicable,which include but are
not limited to the following:
Real property that was acquired or improved, in whole or in part, with funds under this Grant in excess
of$25,000 shall be used to meet one of the CDBG national objectives for ten(10)years after the Grant
is closed.Any exception must be made with COMMERCE approval and the Grantee will be responsible
to pay COMMERCE an amount equal to the current fair market value of the property less any portion
of the value attributable to expenditures of non-CDBG funds for acquisition of or improvement to the
property. Such payment from the disposition of real property acquired with this Grant within ten (10)
years of closeout of the Grant shall be treated as CDBG Program Income.
In cases in which equipment acquired in whole or in part with funds under this Grant is sold, the
proceeds will be CDBG Program Income.
13. ENVIRONMENTAL REVIEW
General Purpose. dousing Enhancement,an$Economic Opt ortt ity Grants
Funding in excess of the amount stipulated in Attachment "B" - Letter to Incur Costs, shall not be
released to a Grantee by COMMERCE until the following conditions implementing 24 CFR part 58 are
met:
A. The Grantee must complete an environmental review of the project and make a finding of
environmental impact.A notice of this finding must be published along with a notice of the Grantee's
intent to request release of funds for the project unless the project is exempt from the publication
requirements as described.The Grantee must allow a seven(7)or fifteen(15)day period for public
review and comment following publication of the notices unless exempt under the National
Environmental Policy Act (NEPA) and the Washington State Environmental Policy Act (SEPA).
When this review and comment period expires, the Grantee may, after considering any comments
received, submit a request for release of funds to COMMERCE. Upon receipt of the request,
COMMERCE must allow a fifteen (15) day period for public review and comment. When
COMMERCE's public review and comment period expires, COMMERCE may, after considering
any comments received,formally notify the Grantee in writing of the release of federal funds for the
project.
B. This special condition is satisfied when the Grantee completes the environmental review and
request for release of funds from COMMERCE.The special condition is effectively removed on the
date COMMERCE provides the Grantee with written notice of release of funds.
Planning-Qniv Activities and Public Services Activities
Funding shall not be released to a Planning-Only Activities or Public Services Activities recipient until
the following conditions are met:The Grantee assures that assisted activities are exempt under NEPA
(24 CFR 58.34) and categorically exempt under SEPA (RCW 43.21C.110). The Grantee further
assures that the activities do not come under the purview of any other federal, state, and known local
environmental laws, statutes, regulations or executive orders. In addition, the Grantee assures it will
document, in writing, its determination that each activity or project is exempt and meets the conditions
specified for such exemption under(NEPA)24 CFR 58.34(3)(for Planning-Only)or 58.34(4)(for Public
Services)and(SEPA)WAC 197-11-800.
Page 4
DocuSign Envelope ID:BFA29C4A-B097-4CF6-A6B0-95037E93E6E1
SPECIAL TERMS AND CONDITIONS
INTERAGENCY GRANT AGREEMENT
FEDERAL FUNDS
14. HISTORICAL OR CULTURAL ARTIFACTS.HUMAN REMAINS
In the event that historical or cultural artifacts are discovered at the project site during construction or
rehabilitation, the Grantee shall immediately stop construction and notify the local historical
preservation officer and the state historic preservation officer at the Department of Archaeology and
Historic Preservation (DAHP) at(360) 586-3065. If human remains are discovered, the Grantee shall
stop work, report the presence and location of the remains to the coroner and local law enforcement
immediately, and contact DAHP and the concerned tribe's cultural staff or committee.
15. LAWS
The Grantee shall comply with all applicable laws,ordinances,codes,regulations, and policies of local,
stale, and federal governments, as now or hereafter amended, including:
• Housing and Community Development Act of 1974.
• CDBG regulations in 24 CFR Part 570.
• 2CFR200.
16. PERFORMANCE REPORTING
The Grantee, at such times and in such forms as COMMERCE may require, shall furnish periodic
progress and performance reports pertaining to the activities undertaken pursuant to this Contract.
These reports may include environmental review records, publication affidavits, procurement and
contracting records, documentation of compliance with federal civil rights requirements, job creation
records, program income reports,reports of the costs and obligations incurred in connection therewith,
the final closeout report, and any other matters covered by this Grant. Activities funded by this Grant
providing income-qualified direct assistance or direct services under the limited clientele, housing, or
job creation CDBG National Objectives, must submit quarterly beneficiary reports as furnished by
COMMERCE. Failure to submit these reports may result in COMMERCE withholding payment or
terminating this Contract.
17. PRQGRAM INCOME
Program income, as defined in 24 CFR 570.489(e), retains federal identity and will be used before
drawing additional CDBG funds to complete activities included in the Scope of Work and Budget. The
Grantee must maintain records of program income received and expended, and annually report
program income received after closeout of this Grant. Program Income shall be used to continue the
same activities to benefit low-and moderate-income persons or,with COMMERCE approval,for other
activities to benefit low- and moderate-Income persons. Interest earned in excess of$100 on CDBG
funds received to reimburse incurred costs must be remitted to COMMERCE for return to the U.S.
Treasury.
18. SUBCONTRACTS FOR ENGINEERING SERVICES
Engineering firms must certify that they are authorized to do business in the state of Washington and
are in full compliance with the requirements of the Board of Professional Registration. The Grantee
shall require that engineering services providers be covered by errors and omissions insurance. The
engineering firm shall maintain minimum limits of no less than $1,000,000 per occurrence to cover all
activities by the engineering firm and licensed staff employed or under contract to the engineering firm.
The state of Washington, its agents,officers,and employees need not be named as additional insureds
under this policy.
19. CLOSEOUT
COMMERCE will advise the Grantee to initiate closeout procedures when there are no impediments to
closing and the following criteria have been met or soon will be met:
A. All costs have been incurred with the exception of closeout costs and any unsettled third-party
claims against the Grantee. Costs are incurred when goods and services are received or contract
work is performed.
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SPECIAL TERMS AND CONDITIONS
INTERAGENCY GRANT AGREEMENT
FEDERAL FUNDS
B. The Grantee has held a public hearing to review program performance.
C. The Grantee has submitted the Contract Closeout Report. Failure to submit a report will not
preclude COMMERCE from effecting closeout if it is deemed to be in the state's interest. Any
excess grant amount in the Grantee's possession shall be returned in the event of failure to finish
or update the report.
D. Other responsibilities of the Grantee under this Grant and applicable laws and regulations appear
to have been carried out satisfactorily or there is no further state interest in keeping this Grant open
for the purpose of securing performance.
20. ORDER OF PRECEDENCE
In the event of an inconsistency in this Grant,the inconsistency shall be resolved by giving precedence
in the following order:
• Applicable federal and state of Washington statutes and regulations
• Special Terms and Conditions
• General Terms and Conditions
• Attachment A—Scope of Work and Budget
• Attachment B—Letter to Incur Cost, if applicable
• Grantee's application for funding
• Community Development Block Grant policies and procedures, prepared by Commerce,
located at www.commerce.wa.gov\CDBG
1I
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DocuSign Envelope ID:BFA29C4A-B097-4CF6-A6B0-95037E93E6E1
GENERAL TERMS AND CONDITIONS
INTERAGENCY AGREEMENT
FEDERAL FUNDS
1. DEFINITIONS
As used throughout this Grant,the following terms shall have the meaning set forth below:
A. "Authorized Representative" shall mean the Director and/or the designee authorized in writing to
act on the Director's behalf.
B. "COMMERCE"shall mean the Department of Commerce.
C. "Grant" or "Agreement" means the entire written agreement between COMMERCE and the
Grantee, including any attachments, documents, or materials incorporated by reference. E-mail or
facsimile transmission of a signed copy of this contract shall be the same as delivery of an original.
D. "Grantee"shall mean the entity identified on the face sheet performing service(s)under this Grant,
and shall include all employees and agents of the Grantee.
E. "Personal Information" shall mean information identifiable to any person, including, but not limited
to, information that relates to a person's name,health,finances,education, business,use or receipt
of governmental services or other activities, addresses, telephone numbers, social security
numbers, driver license numbers,other identifying numbers,and any financial identifiers.
F. "State"shall mean the state of Washington.
G. "Subgrantee" or "Subcontractor" shall mean one not in the employment of the Grantee, who is
performing all or part of those services under this Grant under a separate Grant with the Grantee.
The terms"subgrantee"or"subcontractor"mean subcontractor(s)in any tier.
2. ALL..WRITINGS CONTAINED HEREIN
This Grant contains all the terms and conditions agreed upon by the parties. No other understandings,
oral or otherwise, regarding the subject matter of this Grant shall be deemed to exist or to bind any of
the parties hereto.
3. AMENDMENTS
This Grant may be amended by mutual agreement of the parties. Such amendments shall not be
binding unless they are in writing and signed by personnel authorized to bind each of the parties.
4. ASSIGNMENT
Neither this Grant, work thereunder, nor any claim arising under this Grant, shall be transferred or
assigned by the Grantee without prior written consent of COMMERCE.
5. CONFIDENTIALITY AND SAFEGUARDING OF INFORMATION
A. "Confidential Information"as used in this section includes:
i. All material provided to the Grantee by COMMERCE that is designated as "confidential" by
COMMERCE;
ii. All material produced by the Grantee that is designated as"confidential"by COMMERCE; and
iii. All personal information in the possession of the Grantee that may not be disclosed under state
or federal law.
B. The Grantee shall comply with all state and federal laws related to the use, sharing,transfer, sale,
or disclosure of Confidential Information. The Grantee shall use Confidential Information solely for
the purposes of this Grant and shall not use, share, transfer, sell or disclose any Confidential
Information to any third party except with the prior written consent of COMMERCE or as may be
required by law. The Grantee shall take all necessary steps to assure that Confidential Information
is safeguarded to prevent unauthorized use, sharing, transfer, sale or disclosure of Confidential
Information or violation of any state or federal laws related thereto. Upon request,the Grantee shall
provide COMMERCE with its policies and procedures on confidentiality. COMMERCE may require
changes to such policies and procedures as they apply to this Grant whenever COMMERCE
reasonably determines that changes are necessary to prevent unauthorized disclosures. The
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DocuSign Envelope ID:BFA29C4A-B097-4CF6-A6B0-95037E93E6E1
GENERAL TERMS AND CONDITIONS
INTERAGENCY AGREEMENT
FEDERAL FUNDS
Grantee shall make the changes within the time period specified by COMMERCE. Upon request,
the Grantee shall immediately return to COMMERCE any Confidential Information that
COMMERCE reasonably determines has not been adequately protected by the Grantee against
unauthorized disclosure.
C. Unauthorized Use or Disclosure.The Grantee shall notify COMMERCE within five(5)working days
of any unauthorized use or disclosure of any confidential information, and shall take necessary
steps to mitigate the harmful effects of such use or disclosure.
6. COPYRIGHT
Unless otherwise provided, all Materials produced under this Grant shall be considered"works for hire"
as defined by the U.S. Copyright Act and shall be owned by COMMERCE. COMMERCE shall be
considered the author of such Materials. In the event the Materials are not considered"works for hire"
under the U.S. Copyright laws, the Grantee hereby irrevocably assigns all right, title, and interest in all
Materials, including all intellectual property rights, moral rights, and rights of publicity to COMMERCE
effective from the moment of creation of such Materials.
"Materials"means all items in any format and includes, but is not limited to, data, reports, documents,
pamphlets, advertisements, books, magazines, surveys, studies, computer programs, films, tapes,
and/or sound reproductions. "Ownership"includes the right to copyright, patent, register and the ability
to transfer these rights.
For Materials that are delivered under the Grant, but that incorporate pre-existing materials not
produced under the Grant, the Grantee hereby grants to COMMERCE a nonexclusive, royalty-free,
irrevocable license (with rights to sublicense to others) in such Materials to translate, reproduce,
distribute, prepare derivative works, publicly perform, and publicly display. The Grantee warrants and
represents that the Grantee has all rights and permissions, including intellectual property rights, moral
rights and rights of publicity, necessary to grant such a license to COMMERCE.
The Grantee shall exert all reasonable effort to advise COMMERCE,at the time of delivery of Materials
furnished under this Grantee,of all known or potential invasions of privacy contained therein and of any
portion of such document which was not produced in the performance of this Grant. The Grantee shall
provide COMMERCE with prompt written notice of each notice or claim of infringement received by the
Grantee with respect to any Materials delivered under this Grant. COMMERCE shall have the right to
modify or remove any restrictive markings placed upon the Materials by the Grantee.
7. DISPUTES
In the event that a dispute arises under this Agreement, it shall be determined by a Dispute Board in
the following manner: Each party to this Agreement shall appoint one member to the Dispute Board.
The members so appointed shall jointly appoint an additional member to the Dispute Board. The
Dispute Board shall review the facts, Agreement terms and applicable statutes and rules and make a
determination of the dispute. The Dispute Board shall thereafter decide the dispute with the majority
prevailing. The determination of the Dispute Board shall be final and binding on the parties hereto. As
an alternative to this process, either of the parties may request intervention by the Governor, as
provided by RCW 43.17.330, in which event the Governor's process will control.
8. GOVERNING LAW AND VENUE
This Grant shall be construed and interpreted in accordance with the laws of the state of Washington,
and any applicable federal laws,and the venue of any action brought hereunder shall be in the Superior
Court for Thurston County.
9. INDEMNIFICATION
Each party shall be solely responsible for the acts of its employees, officers, and agents.
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DocuSign Envelope ID:BFA29C4A-B097-4CF6-A6B0-95037E93E6E1
GENERAL TERMS AND CONDITIONS
INTERAGENCY AGREEMENT
FEDERAL FUNDS
10. LICENSING,ACCREDITATION AND REGISTRATION,
The Grantee shall comply with all applicable local, state, and federal licensing, accreditation and
registration requirements or standards necessary for the performance of this Grant.
11. RECAPTURE
In the event that the Grantee fails to perform this Grant in accordance with state laws, federal laws,
and/or the provisions of this Grant, COMMERCE reserves the right to recapture funds in an amount to
compensate COMMERCE for the noncompliance in addition to any other remedies available at law or
in equity.
Repayment by the Grantee of funds under this recapture provision shall occur within the time period
specified by COMMERCE. In the alternative, COMMERCE may recapture such funds from payments
due under this Grantee.
12. RECORDS MAINTENANCE
The Grantee shall maintain books, records, documents, data and other evidence relating to this Grant
and performance of the services described herein, including but not limited to accounting procedures
and practices that sufficiently and properly reflect all direct and indirect costs of any nature expended
in the performance of this Grantee.
The Grantee shall retain such records for a period of six(6)years following the date of final payment.
At no additional cost,these records, including materials generated under the Grant, shall be subject at
all reasonable times to inspection, review or audit by COMMERCE, personnel duly authorized by
COMMERCE, the Office of the State Auditor, and federal and state officials so authorized by law,
regulation or agreement.
If any litigation,claim or audit is started before the expiration of the six(6)year period,the records shall
be retained until all litigation, claims, or audit findings involving the records have been resolved.
13. SAVINGS
In the event funding from state, federal, or other sources is withdrawn, reduced, or limited in any way
after the effective date of this Grant and prior to normal completion, COMMERCE may suspend or
terminate the Grant under the "Termination for Convenience" clause, without the ten calendar day
notice requirement. In lieu of termination, the Grant may be amended to reflect the new funding
limitations and conditions.
14. SEVERABILITY
The provisions of this Grant are intended to be severable. If any term or provision is illegal or invalid for
any reason whatsoever, such illegality or invalidity shall not affect the validity of the remainder of the
Grant.
15. SUBGRANTINtUBCONTRACTING
The Grantee may only subcontract work contemplated under this Grant if it obtains the prior written
approval of COMMERCE.
If COMMERCE approves subcontracting, the Grantee shall maintain written procedures related to
subcontracting, as well as copies of all subcontracts and records related to subcontracts. For cause,
COMMERCE in writing may: (a) require the Grantee to amend its subcontracting procedures as they
relate to this Grant; (b) prohibit the Grantee from subcontracting with a particular person or entity; or
(c) require the Grantee to rescind or amend a subcontract.
Every subcontract shall bind the Subgrantee to follow all applicable terms of this Grant.The Grantee is
responsible to COMMERCE if the Subgrantee fails to comply with any applicable term or condition of
this Grant. The Grantee shall appropriately monitor the activities of the Subgrantee to assure fiscal
conditions of this grant. In no event shall the existence of a subcontract operate to release or reduce
the liability of the Grantee to COMMERCE for any breach in the performance of the Grantee's duties.
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DocuSign Envelope ID:BFA29C4A-B097-4CF6-A6B0-95037E93E6E1
GENERAL TERMS AND CONDITIONS
INTERAGENCY AGREEMENT
FEDERAL FUNDS
Every subcontract shall include a term that COMMERCE and the State of Washington are not liable for
claims or damages arising from a Subgrantee's performance of the subcontract.
16. SURVIVAL
The terms, conditions, and warranties contained in this Gran that by their sense and context are
intended to survive the completion of the performance,cancellation or termination of this Grantee shall
so survive.
17. TERMINATION FOR CAUSE
In the event COMMERCE determines the Grantee has failed to comply with the conditions of this Grant
in a timely manner,COMMERCE has the right to suspend or terminate this contract.Before suspending
or terminating the Grant, COMMERCE shall notify the Grantee in writing of the need to take corrective
action. If corrective action is not taken within 30 calendar days, the Grant may be terminated or
suspended.
In the event of termination or suspension,the Grantee shall be liable for damages as authorized by law
including, but not limited to, any cost difference between the original Grant and the replacement or
cover Grant and all administrative costs directly related to the replacement contract, e.g., cost of the
competitive bidding, mailing, advertising and staff time.
COMMERCE reserves the right to suspend all or part of the Grant, withhold further payments, or
prohibit the Grantee from incurring additional obligations of funds during investigation of the alleged
compliance breach and pending corrective action by the GRANTEE or a decision by COMMERCE to
terminate the grant. A termination shall be deemed a"Termination for Convenience"if it is determined
that the Grantee: (1)was not in default; or(2)failure to perform was outside of his or her control,fault
or negligence.
The rights and remedies of COMMERCE provided in this Grant are not exclusive and are in addition to
any other rights and remedies provided by law.
18. TERMINATION FOR CONVENIENCE
Except as otherwise provided in this Grant, COMMERCE may,by ten(10)business days written notice,
beginning on the second day after the mailing, terminate this Grant, in whole or in part. If this Grant is
so terminated, COMMERCE shall be liable only for payment required under the terms of this Grant for
services rendered or goods delivered prior to the effective date of termination.
19. TERMINATION PROCEDURES
Upon termination of this Grant, COMMERCE, in addition to any other rights provided in this contract,
may require the Grantee to deliver to COMMERCE any property specifically produced or acquired for
the performance of such part of this Grant as has been terminated.The provisions of the"Treatment of
Assets"clause shall apply in such property transfer.
COMMERCE shall pay to the Grantee the agreed upon price, if separately stated, for completed work
and services accepted by COMMERCE,and the amount agreed upon by the Grantee and COMMERCE
for(i) completed work and services for which no separate price is stated, (ii) partially completed work
and services, (iii)other property or services that are accepted by COMMERCE, and(iv)the protection
and preservation of property, unless the termination is for default, in which case the Authorized
Representative shall determine the extent of the liability of COMMERCE. Failure to agree with such
determination shall be a dispute within the meaning of the "Disputes" clause of this contract.
COMMERCE may withhold from any amounts due the Grantee such sum as the Authorized
Representative determines to be necessary to protect COMMERCE against potential loss or liability.
The rights and remedies of COMMERCE provided in this section shall not be exclusive and are in
addition to any other rights and remedies provided by law or under this contract.
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DocuSign Envelope ID:BFA29C4A-B097-4CF6-A6B0-95037E93E6E1
GENERAL TERMS AND CONDITIONS
INTERAGENCY AGREEMENT
FEDERAL FUNDS
After receipt of a notice of termination, and except as otherwise directed by the Authorized
Representative, the Grantee shall:
A. Stop work under the Grant on the date, and to the extent specified, in the notice;
B. Place no further orders or subgrants/subcontracts for materials, services, or facilities except as
may be necessary for completion of such portion of the work under the Grant that is not terminated;
C. Assign to COMMERCE, in the manner, at the times, and to the extent directed by the Authorized
Representative, all of the rights, title, and interest of the Grantee under the orders and
subgrants/subcontracts so terminated, in which case COMMERCE has the right, at its discretion,
to settle or pay any or all claims arising out of the termination of such orders and
subgrants/subcontracts;
D. Settle all outstanding liabilities and all claims arising out of such termination of orders and
subcontracts, with the approval or ratification of the Authorized Representative to the extent the
Authorized Representative may require, which approval or ratification shall be final for all the
purposes of this clause;
E. Transfer title to COMMERCE and deliver in the manner,at the times, and to the extent directed by
the Authorized Representative any property which, if the Grant had been completed, would have
been required to be furnished to COMMERCE;
F. Complete performance of such part of the work as shall not have been terminated by the Authorized
Representative; and
G. Take such action as may be necessary, or as the Authorized Representative may direct, for the
protection and preservation of the property related to this Grant, which is in the possession of the
Grantee and in which the Authorized Representative has or may acquire an interest.
20. TREATMENT OF ASSETS
Title to all property furnished by COMMERCE shall remain in COMMERCE. Title to all property
furnished by the Grantee,for the cost of which the Grantee is entitled to be reimbursed as a direct item
of cost under this Grant, shall pass to and vest in COMMERCE upon delivery of such property by the
Grantee.Title to other property,the cost of which is reimbursable to the Grantee under this Grant,shall
pass to and vest in COMMERCE upon(i) issuance for use of such property in the performance of this
Grant, or (ii) commencement of use of such property in the performance of this Grant, or (iii)
reimbursement of the cost thereof by COMMERCE in whole or in part, whichever first occurs.
A. Any property of COMMERCE furnished to the Grantee shall, unless otherwise provided herein or
approved by COMMERCE, be used only for the performance of this contract.
B. The Grantee shall be responsible for any loss or damage to property of COMMERCE that results
from the negligence of the Grantee or which results from the failure on the part of the Grantee to
maintain and administer that property in accordance with sound management practices.
C. If any COMMERCE property is lost, destroyed or damaged, the Grantee shall immediately notify
COMMERCE and shall take all reasonable steps to protect the property from further damage.
D. The Grantee shall surrender to COMMERCE all property of COMMERCE prior to settlement upon
completion,termination or cancellation of this contract
All reference to the Grantee under this clause shall also include Grantee's employees, agents or
S ubg rantees/Subcontractors.
21. WAIVER
Waiver of any default or breach shall not be deemed to be a waiver of any subsequent default or breach.
Any waiver shall not be construed to be a modification of the terms of this Grant unless stated to be
such in writing and signed by Authorized Representative of COMMERCE.
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docuS gn Envelope 10:BFA29C4A-8097-4CF6-Aee0-95037E93E6E1
ATTACHMENT A--•SCOPE OF WORK AND BUDGET Ver6.8.21
Grantee:Jefferson County
Contract No.21-62210-007
Section A: Project Description/Deliverable
Jefferson County will make$105,740 in CDBG Public Services Grant funds available to the grant subrecipient community action program,Olympic
Community Action Programs.These funds will result in new and increased CDBG eligible public services.The county will receive up to$3,500 for
eligible general administration costs.
Total project costs are estimated at$109,240.
The services will assist approximately 1,000 persons and be targeted to limited clientele with low and moderate incomes(LMI)based on HUD LMI
criteria for the Ciallam and Jefferson county service areas.This grant will exclusively benefit residents of non-entitlement areas for eligible costs
incurred between July 1,2021 and June 30,2022.
Section B: Project Activities,Milestones and Budget
CDBG Budget Project Activities
Budget g Performance
Code Amount *Must complete each bulleted project activity to meet the corresponding milestone. Milestones
21A General $3,500 • Execute grant contract with Commerce.
Admin. • Verify the subrecipient does not have an active exclusion record in the federal award system
(SAM.gov),include documentation in the CDBG file,and submit a copy to Commerce. Before first
• Establish a subrecipient agreement that includes the project budget and the quarterly beneficiary payment request
reporting requirement. Submit a signed copy to Commerce.
• Establish administrative,financial,reporting,and record keeping systems.
Payment requests:
• Review community action program reimbursement requests against the project costs,project budget,
and contract start date. Not more than•
Document the county's CDBG general administration costs. monthly or less
• Once costs are approved,prepare and submit payment request Commerce. than quarterly.
• Document receipt of grant funds and reimbursement of eligible costs.
By Oct 31,
• Submit CDBG Beneficiary Reports by the end of the month following each calendar quarter. Jan 31,April 30,
July 31
• Complete applicable civil rights requirements.
• Conduct monitoring of the subrecipient to verify the grant is used according to CDBG requirements { Before final
and all costs reimbursed are allowable. payment request
• Resolve all monitoring issues. Before
• Grant activities are accomplished. requesting final
• Conduct a final public hearing to review project performance. 5%of CDBG
• Submit a grantee closeout performance report. award
• List the grantee's CDBG expenditures in the annual Schedule of Expenditures of Federal Awards and
arrange an audit with the State Auditor's Office to meet the Uniform Guidance(2 CFR Part 200). Before audit
❑ccuSign Envelope ID:BFA23C4A-B797-4CF6-A6B0-95037E93E5E1
ATTACHMENT A—SCOPE OF WORK AND BUDGET
Grantee: Jefferson County
Contract No.21-62210-007
Section B: Project Activities,Milestones and Budget(continued)
CDBG Budget Project Activities Performance
Budget Amount *Must complete each bulleted project activity to meet the corresponding milestone. Milestones
Code
05 Public $105,740 ■ Deliver the direct services identified in the CDBG application through the local community action
Services program. Approximately
• AHocate and manage public services funds as established in the approved subrecipient agreement 1,000 LMI persons
and budget- receive direct
• Meet the CDBG national objective of principally benefiting low-and moderate-income persons. services by
• Accomplish HUD's outcome of increasing the availability and accessibility of services to achieve , contract end date
HUD's objective of creating suitable living environments.
TOTAL: $109,240
DocuSign Envelope ID:BFA29C4A-8097-4CF6-A6B0-95037E93E6E1
441
STATE OF WASHINGTON
DEPARTMENT OF COMMERCE
1011 Plum Street SE•PO Box 42525.Olympia, Washington 98504-2525•(360)725-4000
www.cammerce.wa.gov
September 13,2021
Mr. Philip Morley,County Administrator
Jefferson County
PO Box 1220
Port Townsend, WA 98368
Dear Mr. Morley:
I am pleased to inform you that Jefferson County is awarded a$109,240 Community Development
Block Grant(CDBG)for public services provided by Olympic Community Action Programs.
Funding is contingent on the state's receipt of its 2021 annual award from the U.S.Department of
Housing and Urban Development.
Prior to grant contract execution,this letter allows you to incur costs not to exceed ten percent of
your award for eligible administrative and public services activities after July 1,2021. Payment for
eligible costs will be provided on a reimbursement basis only by Commerce after the grant
contract is executed. All costs to be reimbursed must comply with applicable state and federal
requirements.
The county's 2021 CDBG Public Services Grant contract with Commerce will be emailed to you for
your signature in the near future.
Please contact Jeff HinckIe at(360)605-2402 or jeff.hinckle@commerce.wa.gov if you have any
questions.
Sincerely,
/At;
Mark K. Barkley
Assistant Director
cc via email: Judy Shepherd,Chief Accountant
Cherish Cronmiller, Director,Olympic Community Action Programs
Dow Sign
Certificate Of Completion
Envelope Id:BFA29C4AB0974CF6A6B095037E93E6E1 Status:Completed
Subject:Jefferson County:2021 CDBG Public Services Grant Contract#21-62210-007 for review&signature
Division:
Local Government
Program:cdbg
ContractNumber:21-62210-007
Source Envelope:
Document Pages:17 Signatures:2 Envelope Originator:
Certificate Pages:5 Initials:0 Jeff Hinckle
AutoNav:Enabled 1011 Plum Street SE
Envelopeld Stamping:Enabled MS 42525
Time Zone:(UTC-08:00)Pacific Time(US&Canada) Olympia,WA 98504-2525
jeff.hinckle@commercewa.gov
IP Address:147.55.134.68
Record Tracking ¢.,
Status:Original Holder:Jeff Hinckle Location:DocuSign
10/19/2021 4:18:57 PM jeff.hinckle@commerce.wa.gov
Security Appliance Status:Connected Pool:StateLocal
Storage Appliance Status:Connected Pool:Washington State Department of Commerce Location:DocuSign
Signer Events Sig 419n#4,4?e ,� ;Timeesitamp wewee4 wee,
Jon Galow Completed Sent:10/19/2021 4:24:03 PM
jon.galow@commerce.wa.gov Viewed:10/19/2021 4:32:07 PM
Security Level:Email,Account Authentication Signed:10/19/2021 4:39:58 PM
(None) Using IP Address:147.55.134.94
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Judy Shepherd Completed Sent:10/19/2021 4:40:00 PM
jshepherd@cojefferson.wa.us Viewed:10/20/2021 7:56:40 AM
Security Level:Email,Account Authentication Signed:10/20/2021 8:08:26 AM
(None) Using IP Address:64.184.145.20
Electronic Record and Signature Disclosure:
Accepted:10/20/2021 7:56:40 AM
ID:8529050b-2223-43b1-8663-8a8ba4 c53e5b
Mark McCauley Sent:10/20/2021 8:08:28 AM
MMCCAULEY@CO.JEFFERSON.WA.US Viewed:10/20/2021 2:29:47 PM
Security Level:Email,Account Authentication Signed:10/20/2021 2:30:29 PM
(None)
Signature Adoption:Pre-selected Style
Using IP Address:64.184.145.20
Electronic Record and Signature Disclosure:
Accepted:10/20/2021 2:29:47 PM
ID:68e0e2f3-da 1 c-47ea-99e9-697c3fe070dd
Tina Hochwender Completed Sent: 10/20/2021 2:30:31 PM
tina.hochwender@commerce.wa.gov Viewed:10/21/2021 8:30:51 AM
Security Level:Email,Account Authentication Signed:10/21/2021 8:32:38 AM
(None) Using IP Address:198.239.10.227
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Signer Events Signature Timestamp
Tony Hanson Completed Sent:10/21/2021 8:32:40 AM
tony.hanson@commerce.wa.gov Viewed: 10/21/2021 8:59:49 AM
Washington State Department of Commerce Signed: 10/21/2021 9:00:08 AM
Security Level:Email,Account Authentication Using IP Address:198.180.4 196
(None)
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Mark Barkley ,,,—mG Sent:10/21/2021 9:00:10 AM
mark.barkley@commerce.wa.gov M4tvc. Viewed: 10/21/2021 9:21:19 AM
Assistant Director ti—°"' "°"` Signed: 10/21/2021 9:21:26 AM
Washington State Department of Commerce
Signature Adoption:Pre-selected Style
Security Level:Email,Account Authentication
(None) Using IP Address:198.239.10.226
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
In Person Signer Events Signature Timestamp 1 . ' s=r,
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Electronic Record and Signature Disclosure created on:8/11/2020 4:44:12 PM
Parties agreed to:Judy Shepherd,Mark McCauley
ELECTRONIC RECORD AND SIGNATURE DISCLOSURE
From time to time, Washington State Department of Commerce (we,us or Company)may be
required by law to provide to you certain written notices or disclosures. Described below are the
terms and conditions for providing to you such notices and disclosures electronically through the
DocuSign system. Please read the information below carefully and thoroughly, and if you can
access this information electronically to your satisfaction and agree to this Electronic Record and
Signature Disclosure(ERSD),please confirm your agreement by selecting the check-box next to
'I agree to use electronic records and signatures' before clicking `CONTINUE' within the
DocuSign system.
Getting paper copies
At any time,you may request from us a paper copy of any record provided or made available
electronically to you by us. You will have the ability to download and print documents we send
to you through the DocuSign system during and immediately after the signing session and, if you
elect to create a DocuSign account, you may access the documents for a limited period of time
(usually 30 days)after such documents are first sent to you. After such time, if you wish for us to
send you paper copies of any such documents from our office to you,you will be charged a
$0.15 per-page fee. You may request delivery of such paper copies from us by following the
procedure described below.
Withdrawing your consent
If you decide to receive notices and disclosures from us electronically, you may at any time
change your mind and tell us that thereafter you want to receive required notices and disclosures
only in paper format.How you must inform us of your decision to receive future notices and
disclosure in paper format and withdraw your consent to receive notices and disclosures
electronically is described below.
Consequences of changing your mind
If you elect to receive required notices and disclosures only in paper format, it will slow the
speed at which we can complete certain steps in transactions with you and delivering services to
you because we will need first to send the required notices or disclosures to you in paper format,
and then wait until we receive back from you your acknowledgment of your receipt of such
paper notices or disclosures. Further, you will no longer be able to use the DocuSign system to
receive required notices and consents electronically from us or to sign electronically documents
from us.
All notices and disclosures will be sent to you electronically
Unless you tell us otherwise in accordance with the procedures described herein, we will provide
electronically to you through the DocuSign system all required notices, disclosures,
authorizations,acknowledgements,and other documents that are required to be provided or made
available to you during the course of our relationship with you. To reduce the chance of you
inadvertently not receiving any notice or disclosure,we prefer to provide all of the required
notices and disclosures to you by the same method and to the same address that you have given
us. Thus, you can receive all the disclosures and notices electronically or in paper format through
the paper mail delivery system. If you do not agree with this process, please let us know as
described below. Please also see the paragraph immediately above that describes the
consequences of your electing not to receive delivery of the notices and disclosures
electronically from us.
How to contact Washington State Department of Commerce:
You may contact us to let us know of your changes as to how we may contact you electronically,
to request paper copies of certain information from us, and to withdraw your prior consent to
receive notices and disclosures electronically as follows:
To contact us by email send messages to: docusign@commerce.wa.gov
To advise Washington State Department of Commerce of your new email address
To let us know of a change in your email address where we should send notices and disclosures
electronically to you, you must send an email message to us at docusign@commerce.wa.gov and
in the body of such request you must state: your previous email address, your new email
address. We do not require any other information from you to change your email address.
If you created a DocuSign account, you may update it with your new email address through your
account preferences.
To request paper copies from Washington State Department of Commerce
To request delivery from us of paper copies of the notices and disclosures previously provided
by us to you electronically, you must send us an email to docusign@commerce.wa.gov and in
the body of such request you must state your email address, full name, mailing address, and
telephone number. We will bill you for any fees at that time, if any.
To withdraw your consent with Washington State Department of Commerce
To inform us that you no longer wish to receive future notices and disclosures in electronic
format you may:
i. decline to sign a document from within your signing session,and on the subsequent page,
select the check-box indicating you wish to withdraw your consent, or you may;
ii. send us an email to docusign@commerce.wa.gov and in the body of such request you must
state your email, full name,mailing address, and telephone number. We do not need any other
information from you to withdraw consent.. The consequences of your withdrawing consent for
online documents will be that transactions may take a longer time to process..
Required hardware and software
The minimum system requirements for using the DocuSign system may change over time. The
current system requirements are found here: https:/fsupport,docusign.comiguideslsigner•guide-
signing-system-requirements.
Acknowledging your access and consent to receive and sign documents electronically
To confirm to us that you can access this information electronically, which will be similar to
other electronic notices and disclosures that we will provide to you,please confirm that you have
read this ERSD,and(i)that you are able to print on paper or electronically save this ERSD for
your future reference and access;or(ii)that you are able to email this ERSD to an email address
where you will be able to print on paper or save it for your future reference and access.Further,
if you consent to receiving notices and disclosures exclusively in electronic format as described
herein, then select the check-box next to 'I agree to use electronic records and signatures' before
clicking 'CONTINUE' within the DocuSign system.
By selecting the check-box next to 'I agree to use electronic records and signatures', you confirm
that:
• You can access and read this Electronic Record and Signature Disclosure; and
• You can print on paper this Electronic Record and Signature Disclosure, or save or send
this Electronic Record and Disclosure to a location where you can print it, for future
reference and access; and
• Until or unless you notify Washington State Department of Commerce as described
above, you consent to receive exclusively through electronic means all notices,
disclosures, authorizations,acknowledgements, and other documents that are required to
be provided or made available to you by Washington State Department of Commerce
during the course of your relationship with Washington State Department of Commerce.
JEFFERSON COUNTY
BOARD OF COUNTY COMMISSIONERS
AGENDA REQUEST
TO: Board of County Commissioners
FROM: Adiel McKnight, Executive Assistant
DATE: March 28,2022
SUBJECT: HEARING re: Community Development Block Grant(CDBG) for 2022-2023 Public
Service Grant Application and Closeout of 2021-2022 Public Services Grant; Olympic
Community Action Programs (OlyCAP)
STATEMENT OF ISSUE:
OlyCAP, a non-profit organization, has requested that the County continue to work with them to administer a
CDBG Grant. The State requires a governmental agency to receive the funds.
ANALYSIS:
In 1998, Jefferson County and OlyCAP entered into an agreement(F-98-74098-047)with CTED for a
CDBG grant to provide essential services to low-income clients in Jefferson County. A grant application is
submitted annually in order to continue funding. This public hearing is required for the Board to take
comments on the new grant proposal and on the activities from the previous year in order to close out the
2021-2022 grant. The Board signed the hearing notice on the CDBG Grant on March 14, 2022 and it was
advertised in The Leader on March 16 and 23, 2022.
FISCAL IMPACT:
The total 2021-2022 grant funding available for Jefferson County is $109,240.
RECOMMENDATION:
After receiving testimony at the public hearing, it is recommended that the Board approve the resolution in
the matter of certification of compliance for the CDBG Public Services Grant which also designates the
County Administrator as the authorized Chief Administrative Official to act in all official matters in
connection with this application and Jefferson County's participation in the CDBG Program.
REVIE ED BY:
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ark McCaule terim County Administrator Date