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Home My WebLink AboutM031422 MINUTES Regular Meeting — March 14, 2022, 9:00 a.m. Jefferson County Courthouse—Commissioners' Chambers 1820 Jefferson Street, Port Townsend, WA CALL TO ORDER: Chair Heidi Eisenhour, Commissioner Kate Dean and Commissioner Greg Brotherton participated in the meeting remotely. Chair Eisenhour called the meeting to order at the appointed time. The Commissioners discussed items from the Washington Legislative Session that will affect Jefferson County, including an appropriation omnibus which will provide Jefferson County with $2.5 Million for the Port Hadlock Sewer Project. PUBLIC COMMENT PERIOD: The following is a summary of comments made virtually by individuals in attendance at the meeting and reflect their personal opinions: • Comment regarding the Jefferson County Precinct maps. • Comment regarding Sunshine Week Proclamation, a request for all meetings being held in the hybrid format, and identifying when additional public comment periods will be held. The Commissioners addressed comments and concerns raised during the Public Comment Period. APPROVAL AND ADOPTION OF THE CONSENT AGENDA: Commissioner Brotherton moved to approve the items on the Consent Agenda as presented. Commissioner Dean seconded the motion which carried by a unanimous vote. 1. HEARING NOTICE re: Community Development Block Grant(CDBG) for 2022 Public Service Grant Application and Closeout of 2021 Public Services Grant; Olympic Community Action Programs (OlyCAP); Hearing Scheduled for Monday, March 28, 2022 at 10:30 a.m. in the Commissioners' Chambers at the Jefferson County Courthouse, 1820 Jefferson Street, Port Townsend, WA 2. AGREEMENT re: Olympic Discovery Trail-Anderson Lake Connection, County Project No.18019893; In the Amount of$20,640; Jefferson County Public Works; Van Aller Surveying 3. AWARD OF CONTRACT re: Thorndyke Road M.P. 4.71 Culvert Replacement, Project No. 18020580, County Road No. 418708, RCO Project No. 20-1657; In the Amount of$1,749,021; Jefferson County Public Works;Nordland Construction NW 4. Payment of Jefferson County A/P Warrants Done by Payroll Dated March 4, 2022 Totaling $890,916.16 and Dated March 9, 2022 Totaling $137,079 (Records of all claims submitted for payment along with A/P Warrants approved by the Payroll Services Manager are retained in the Jefferson County Auditor's Office) 1 Commissioners Meeting Minutes of March 14, 2022 PROCLAMATION re: Declaring the Week of March 14,2022 as Sunshine Week Observing the Importance of Open Government and Transparency: The Commissioners discussed a public comment made earlier requesting that all meetings be held in the hybrid format. The Board agreed to table discussion until the afternoon session. DISCUSSION re: One-time allocation to the North Olympic Development Council (NODC): Commissioner Dean reviewed NODC's request for one-time funding of$25,000 to support their valuable and on-going community and economic development work. Clallam County approved a $25,000 allocation at their March 7, 2022 meeting. After discussion, the Commissioners directed the Interim County Administrator to prepare a contract for their consideration at a later date. COMMISSIONERS' BRIEFING SESSION: The Commissioners discussed recent meetings they attended. WEEKLY UPDATE re: COVID-19: Public Health Officer Dr. Allison Berry provided information on the COVID-19 virus in Jefferson County and Emergency Management Director Willie Bence provided a situation report. The meeting was recessed at 10:20 a.m. and reconvened at 10:30 a.m. with all three Commissioners present. BID OPENING re: Jefferson County Universal Movement Playground (JUMP!) at HJ Carroll Park -Engineer's Estimate: $610,836: Public Works Assistant Director/County Engineer Eric Kuzma and Engineer Anna Romcevich were present for the bid opening. The Engineer's estimate for the project is $610,836. One bid was received and read aloud as follows: BID: BID AMOUNT: InterWest Construction, Inc. $953,875.00 Staff will review the bid for accuracy and report back to the Board at a later date. DISCUSSION re: BID AWARD: Official County Newspaper: Clerk of the Board Carolyn Gallaway reviewed the process for designating the County's official paper of record and reviewed the bid comparison table for the two bids received. After discussion, Commissioner Brotherton moved to direct staff to prepare a contract and any additional paperwork to proceed with the Port Townsend Leader as the paper of record for 2022 for the Consent Agenda for the first week of April, 2022. Commissioner Dean seconded the motion which carried by a unanimous vote. CONTINUED DISCUSSION re: PROCLAMATION re: Declaring the Week of March 14,2022 as Sunshine Week Observing the Importance of Open Government and Transparency: Interim County Administrator Mark McCauley reviewed edits to the proclamation received by Commissioner Dean. The Commissioners agreed to the proposed changes. After all three Commissioners read aloud the proclamation, Commissioner Dean moved to approve the Proclamation declaring the week of March 14, 2022 as Sunshine Week. Commissioner Brotherton seconded the motion. Commissioner Dean noted that the proclamation contains a line regarding staff reading public 2 Commissioners Meeting Minutes of March 14, 2022 comments. After further discussion, she suggested removing the last"Now Therefore"paragraph in which that line resided. Commissioner Brotherton agreed to amend his motion to include that change. Chair Eisenhour called for a vote on the motion. The motion carried by a unanimous vote. CONTINUED DELIBERATIONS re: Repealing and Replacing Chapter 8.75 (Fireworks and Sky Lanterns) of the Jefferson County Code: East Jefferson Fire and Rescue Chief Bret Black, Sheriff Joe Nole, Chief Civil Deputy Prosecuting Attorney Philip Hunsucker and Quilcene Deputy Chief Donald Svetich were present for discussion and to review proposed edits. After deliberations, Commissioner Dean moved to approve ORDINANCE NO. 03-0314-22 re: Repealing and Replacing Chapter 8.75 (Fireworks and Sky Lanterns) of the Jefferson County Code, as amended today. Commissioner Brotherton seconded the motion which carried by a unanimous vote. The meeting was recessed at 11:52 a.m. and reconvened at 1:30 p.m. with all three Commissioners present. CONTINUED DELIBERATIONS re: Updating of Precinct Boundaries for Jefferson County as part of the Current Redistricting Process: Elections Coordinator Quinn Grewell and GIS Coordinator Kevin Hitchcock were present to review the recent changes to the proposed precinct boundaries. The Commissioners plan to approve the final changes during their March 21,2022 meeting. EXECUTIVE SESSION: An Executive Session was scheduled from 2:00 p.m. to 3:00 p.m. Chair Eisenhour announced that the Executive Session will be held from 2:02 p.m. to 3:02 p.m. to Evaluate the Qualifications of Applicants for Public Employment; Exemption as Outlined in the Open Public Meetings Act, RCW 42.30.110(1)(g). Individuals present: Interim County Administrator, Chief Civil Deputy Prosecuting Attorney, Human Resources Director and Prothman Representative. The Board resumed the regular meeting at 3:02 p.m. Chair Eisenhour announced that the Board will be extending the Executive Session from 3:02 p.m. to 3:32 p.m. The Board resumed the regular meeting at 3:32 p.m. Chair Eisenhour announced that the Board will be extending the Executive Session from 3:32 p.m. to 3:52 p.m. The Board concluded the Executive Session and resumed the regular meeting at 3:54 p.m. COUNTY ADMINISTRATOR BRIEFING SESSION: Interim County Administrator/Central Services Director Mark McCauley reviewed the following with the Board: • Commissioners Briefing Session—continued • Weekly Covid-19 discussion; hybrid meetings • Legislative updates • Future Agenda item; precinct boundaries 3 Commissioners Meeting Minutes of March 14, 2022 NOTICE OF ADJOURNMENT: Chair Eisenhour adjourned the meeting at 4:24 p.m. until next regular meeting or special meeting as properly noticed. JEFFERSON COUNTY B ARD OF COMMISSIONERS SEAL: • r 4,= idi Eise � our, Chair ATTEST: C =: .rotherton, 'ember G 6w i Carol Gallaway, CMC " Kat Dean, Member Clerk of the Board 4