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Home My WebLink About042522ca01 JEFFERSON COUNTY BOARD OF COUNTY COMMISSIONERS CONSENT AGENDA REQUEST TO: Board of County Commissioners FROM: Mark McCauley, County Administrator DATE: April 25,2022 SUBJECT: Request Board of County Commissioners approval of Amendment No.2 to the Professional Services Agreement Between Chickadee Forestry,LLC and Jefferson County for Developing and Managing Jefferson County's Sustainable Forestry Program STATEMENT OF ISSUE: On February 3,2020 the BOCC approved a professional services contract with Chickadee Forestry to develop and manage the County's sustainable forestry program.The agreement had an initial term ending on December 31,2020. The original agreement provided for two one-year extensions at additional cost.The first one-year extension was approved by the Board on December 21,2020.This request is to amend the agreement to add the second one-year extension and to add an additional amount to the agreement's not to exceed cost. ANALYSIS: Malloree Weinheimer,Chickadee Forestry's principal,has developed a sustainable forestry plan with input from the Forestry Advisory Committee she created with a variety of experienced forestry professionals and the Jefferson County Parks Advisory Board.The program is achieving the objectives established by the county,which are: • Restore and maintain forest health • Protect and enhance soil and water quality and fish and wildlife habitat • Protect and enhance the recreational and aesthetic value of county forest lands • Provide safe,reasonable and appropriate access to county forested lands • Provide sustainable natural resources to the local community • Provide a modest revenue stream that can cover the cost of the program and other County priorities • Reduce fire hazard risk associated with harvesting activities This agreement amendment will allow the program to continue providing the desired benefits.The amendment includes a requirement to mitigate wildfire risks created by tree harvesting activities. This phase of the project includes a specific statement of work which is included in the amendment. FISCAL IMPACT: The additional cost of the amendment of$53,000 and the previously amended cost of$50,000 will be just about offset by program revenues. A supplemental appropriation will be submitted for Board approval in the 2nd quarter of 2022 for the increase in the contract amount. A summary of program revenues and expenses to date is attached. RECOMMENDATION: That the Board of County Commissioners approve the attached Amendment No.2 to the Professional Services Agreement with Chickadee Forestry,LLC. REVIEW BY: ;r Mark McCaule , ounty Administrator Dat t [1lCi ,TRY FORESTRY Jefferson County Forestry Program Summary of Work to Date Chickadee Forestry Costs 2019 $ 14,700.00 2020 $ 25,987.28 2021 $ 15,680.00 Total $ 56,367.28 Revenue to County Paid to date: $67,782.52 Held in Trust: $20,000.00 Total: $87,782.52 Harvest Revenue Summary Acres Site Harvested MBF JC Total Revenue JC Revenue/Acre Chimacum Park 38 376 $ 86,026.49 $ 2,263.86 Beausite 100 377 $ 28,374.05 $ 283.74 CG Gravel 14 5.8 $ 13,933.81 $ 995.27 Trailhead 36 144 $ (42,557.80) $ (1,182.13) Totals 188 902.80 $ 85,776.55 $ 611.01 Non-Revenue Work • Multiple partnerships formed • Community awareness,multiple news articles/press • Jobs created,job training,money reinvested in community • Restoration planting,weed mgmt,clean up • Woodshed development • Low value wood repurpose,continuing community wood sales • Woodlot lease? • Portland Airport • ILFI Presentation Amendment No. 2 to the Professional Services Agreement Between Chickadee Forestry,LLC and Jefferson County for Developing and Managing Jefferson County's Sustainable Forestry Program This Amendment No. 2 to the Professional Services Agreement is made and entered into by and between Chickadee Forestry, LLC ("Consultant") and Jefferson County, a political subdivision under the laws of the State of Washington ("County"), (collectively "Parties") for developing and managing Jefferson County's Sustainable Forestry Program. WHEREAS, the Parties want to amend the Professional Services Agreement entered into between them; NOW,THEREFORE, the Parties agree as, follows: 1. Purpose. The purpose of this Amendment is to revise the time for performance and the not to exceed contract dollar amount as provided for in the original Professional Services Agreement. All other terms of the Professional Services Agreement between the Parties remain unchanged, except as modified in this Amendment. 2. Amendment. The third sentence of Paragraph 3 is amended to read: "Consultant shall perform all services and provide all work product required pursuant to the attached Statement of Work no later than December 31, 2022." Paragraph 4.a. is amended to read"Payment to Consultant during the initial and one- year extended terms shall not exceed $103,000 without express written modification of this Agreement signed by the County." (SIGNATURES FOLLOW ON NEXT PAGE) 1 FOR CHICKADEE FORESTRY: Malloree Weinheimer, Principal Date FOR JEFFERSON COUNTY: Heidi Eisenhour, Chair, Board of County Commissioners Date APPROVED AS TO FORM ONLY: r April 20,2022 Philip C. Hunsucker, Date Chief Civil Deputy Prosecuting Attorney 2 /11, FORESTRY:FORESTRY Jefferson County Scope of Work 2022 Forest Lands Analysis-Budget:$21k Deliverables: • Analysis of properties to focus on for near term,long term conservation,restoration,and management cost analysis,and includes prioritization of high value ecological/at risk sites. • DNR management cost/benefit analysis of county lands management. Forest Management Planning-Budget:$9k Deliverables: • County-wide near term(5-10 year)management timeline and cost projection,and longer range(10+year) aims/targets. • Coordination/funding.Aligning efforts with county agencies/collaborators.Wildfire protection plan funding, acquisition and planning.RCO grants,others.Website and outreach for communication. Ecological Forest Management,Monitoring,Restoration,Fire Hazard Mitigation-Budget:$23k Deliverables: • Harvests of hazard trees and selective harvests including sales,prep,and harvest management. o Public works hazard tree harvests,continued wood sales,<10-acre ecological thinning o Designing and implementing fire hazard mitigation strategies • Establishing eight(8)long term monitoring plots in harvested areas and control areas. • Noxious weed removal and planting at landing areas. • Costs:plants and crew time. Total Budget Forest Lands Analysis Land mgmt analysis,costs,opportunities $16k DNR lands mgmt cost/benefit analysis $5k Forest Mgmt Planning Countywide Mgmt Timeline $4k Coordination/Grants $5k Ecological Forest Mgmt,Monitoring,Restoration,Fire Hazard Mitigation Harvest mgmt.,fire hazard mitigation&local wood sales $9k Monitoring program $8k Crew:Planting, noxious weeds,monitoring $4k Plants/materials costs $2k Total $53k Costs,Assumptions: • Forestry consultant:$880/daily rate,$110/hr • Crew:$200/daily rate,$25/hr,Crew lead:$280/daily rate,$35/hr • Equipment included,driving time and mileage prorated. • County estimated to recoup$5-10k net from small sales.$10k in grants already applied for.