HomeMy WebLinkAboutEmergency Management Program CoordinatorJEFFERSON COUNTY
Job Description
Job Title:
Emergency Management Program Coordinator
Department:
Emergency Management
Location:
Emergency Operations Center/Department of Emergency Management
Reports To:
Emergency Management Director
FLSA Exempt:
NO
UNION:
UFCW
BBP:
YES
Salary Level:
Approved By:
Grade 26
Human Resource Director��l�Qi /
Approved Date:
April 22, 2022
SUMMARY
The Emergency Management Program Coordinator assists with planning, mitigation and coordination of
Jefferson County's disaster preparedness and emergency management program, including disaster
mitigation, preparedness, response and recovery. The position is responsible for coordinating Department of
Emergency Management's (DEM) volunteer program, assists in the administrative functions of the
department and participates in disaster response.
ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be
assigned.
Coordinates DEM's volunteer program by working with the Director and Employee Operations Center
(EOC) members to identify volunteer needs and plan, recruit, onboard and train volunteers.
Researches, recommends and prepares grant requests. Coordinates preparation of DEM's annual sustaining
grants, including the Emergency Management Performance Grant (EMPG) and the Homeland Security
Grant Program (HMGP); submits annual work programs/applications; works with Homeland Security
Region 2 on regional projects; submits grant reimbursement requests; and, maintains documentation in
accordance with grant requirements.
Processes DEM's regular invoices and bills. May assist Director in annual budgeting and Imancial reporting
Develops training and development plans for community volunteers and others in EOC roles. Assists with
the design, implementation and evaluation of training, drills and exercises to assure operational readiness.
Participates in exercises and training with Jefferson County and other community agencies to improve the
County's emergency response and management capabilities.
Works with Homeland Security Region 2 on state emergency response exercises and training support
requests.
Assists with planning, writing and evaluating DEM's annual training and exercise plan. Assists with
developing and producing emergency management plans and procedures, including maintenance of the
Comprehensive Emergency Management Plan. Researches, compiles and contributes to the development of
plans and policies to improve the County's emergency response capabilities.
Department of Emergency Management — Emergency Management Program Coordinator
Supports the planning, organization and delivery of community outreach for disaster preparedness such as
the All County Picnic, Jefferson County's annual disaster preparedness fair. Assists in maintaining liaison
with community preparedness groups.
Represents DEM at meetings and provides reports to the DEM team. Assists with the preparation of training
materials and training courses and presents training to a broad range of public and private constituencies.
Serves on DEM's on -call Duty Officer rotation. Serves in Jefferson County/Port Townsend's Emergency
Operation Center (EOC) during activations and assists with coordinating the County's response during
emergencies and disasters. Work on the weekend and long shifts may be required.
May assist other county departments with volunteer coordination needs as available.
Works with other county departments and agencies, consultants, attorneys, contractors, engineers, citizen
task forces and the general public to develop plans, policies, standards and processes, as directed. Assists
with the development of disaster exercises to local and regional audiences.
SUPERVISORY RESPONSIBIIdTIES
This job has no direct supervisory responsibilities but is a `lead' in area of assignment and coordinates
activities of volunteers. Lead responsibilities include coordination, assigning, monitoring and reviewing the
work of other volunteers engaged in DEM activities.
COMPETENCY: To perform the job successfully, an individual should demonstrate competency in the
following:
Professionalism — Approaches others in a tactful manner, reacts well under pressure and treats others with
respect and consideration regardless of their status or position. Appreciates the behaviors and energy of
young people. Accepts responsibility for own actions and follows through on commitments.
Safety and Security — Observes safety and security procedures; reports potentially unsafe conditions; uses
equipment and materials properly.
Oral Communication — Speaks clearly and persuasively in positive or negative situations; listens and gets
clarifications when needed; responds well to questions; participates effectively in meetings; presents
information to small and large audiences.
Written Communication — Writes clearly and informatively, edits own work for spelling and grammar.
Varies writing style and format to meet specific needs; presents numerical data effectively; is able to read
and interpret written information including data analysis and research publications.
Problem Solving — Identifies and resolves problems in a timely manner; gathers and analyzes information
skillfully develops alternative solutions: works well in group problem solving situations: uses reason even
when dealing with emotional topics.
Interpersonal Skills — Focuses on solving conflict, not blaming; maintains confidentiality, listens to others
without interrupting; keeps emotions under control; remains open to other's ideas and tries new things.
Cost Consciousness— Works within approved budget; develops and implements cost savings measures;
conserves organizational resources.
Organizational Support — Follows policies and procedures; completes administrative tasks correctly and on
time; supports the organization's mission, goals and values.
Ethics — Inspires the trust of others; works with integrity and ethically; upholds organizational values.
Teamwork — Exhibits objectivity and openness to others' views; gives and welcomes feedback.
Diversi — Demonstrates knowledge of EEO policy; shows respect and sensitivity for cultural differences;
promotes a harassment -free environment.
Jud ent — Displays willingness to make decisions; supports and explains reasoning for decisions; includes
appropriate people in decision -making process; makes timely decisions.
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Department of Emergency Management — Emergency Management Program Coordinator
Plannin /g_Or ag_nizing — Prioritizes and plans work activities; uses time efficiently; plans for additional
resources; organizes or schedules other people and their tasks.
uali — Demonstrates accuracy and thoroughness; looks for ways to improve and promote quality; applies
feedback to improve performance; monitors own work to ensure quality.
Quanti — Meets productivity standards; completes work in timely manner; works quickly.
Dependabiliri — Follows instructions and responds to management direction; takes responsibility for own
actions; keeps commitments; completes tasks on time or notifies appropriate person with an alternative plan.
MINIMUM QUALIFICATIONS:
To perform this job successfully an individual must be able to perform each essential duty satisfactorily.
The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable
accommodations may be made to enable individuals with disabilities to perform the essential functions.
EDUCATION and/or EXPERIENCE
Associates degree (AA) or equivalent from a two-year college or technical school; and two (2) years in a
progressively responsible administrative position, including two (2) years with government emergency
response/disaster preparedness experience and/or training; or, High School Diploma or GED and eight (8)
years of progressively more responsible experience in a disaster response in a government setting and/or
training; or equivalent combination of education and experience.
LANGUAGE SKULLS
Ability to read, analyze, and interpret general business periodicals, professional journals, technical
procedures, or governmental regulations. Ability to write reports, business correspondence and procedure
manuals. Ability to effectively present information and respond to questions from managers, clients,
customers, and the public.
MATHEMATICAL SKULLS
Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common
fractions, and decimals. Ability to compute rate, ratio, and percent and to draw and interpret graphs.
REASONING ABILITY
Ability to understand moderately complex instructions furnished in written, oral or diagram forth. Ability to
deal with problems involving several variables in non -standardized situations.
CERTIFICATES, LICENSES, REGISTRATIONS
Valid Washington State Driver's License.
Pass a criminal history background check.
Certification in FEMA IS 100, 200, 700 and 800 required within first three months of employment.
KNOWLEDGE, SKULLS AND ABILITIES
Experience in leading and coordinating volunteer programs and activities.
Ability to work effectively with and adapt communication styles for diverse audiences including volunteers,
other agencies, government leaders, citizens, military and the news media.
Knowledge of emergency management programs and disaster prepared practices, including an
understanding of local, state and federal regulations and funding pertaining to emergency mitigation,
preparedness, response and recovery.
Ability to understand, apply and act on complex program standards, grant requirements, and applicable state
and federal laws and regulations.
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Department of Emergency Management - Emergency Management Program Coordinator
Advanced knowledge of computers and skills in the demonstrated use of Excel spreadsheet, database, word
processing, and other software applications used in the operation of the department.
Ability to handle emergency activation that may require long work periods in high stress or chaotic
conditions on rotating shifts over several days and weeks.
Ability to read, analyze and interpret general business periodicals, professional journals, technical
procedures, or governmental regulations. Ability to effectively present information and respond to questions
from groups of managers, clients, customers and the public.
Ability to maintain a high standard for accuracy, completeness and efficiency in the preparation of reports
and budgets. Independent and self -motivated to meet required deadlines while simultaneously completing
other tasks.
PHYSICAL DEMANDS
The physical demands described here are representative of those that must be met by an employee to
successfully perform the essential functions of this job. Reasonable accommodations may be made to
enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to sit, talk, or hear. The
employee frequently is required to use hands to finger, handle or feel objects, tools, or controls, to reach
with hands and arms, and climb or balance. The employee is occasionally required to stoop, kneel, crouch or
crawl. The employee may occasionally lift and/or move up to 25 pounds. Specific vision abilities required
by this job include close vision, color vision, and ability to adjust focus.
WORK ENVIRONMENT The work environment characteristics described here are representative of those
an employee encounters while performing the essential functions of this job. Reasonable accommodations
may be made to enable individuals with disabilities to perform the essential functions.
The noise level in the work environment is usually moderate.
While performing the duties of this job the employee occasionally works in outside weather conditions.
Activation of the EOC may require a change in work shift at any time or any day, with louder noise levels
than a typical office environment, and as necessary, may take place in environments exposed to outside
weather.
CAREER LADDER
Not a career ladder position.
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