HomeMy WebLinkAbout050222ca01JEFFERSON COUNTY
BOARD OF COUNTY COMMISSIONERS
AGENDA REQUEST
TO: Board of County Commissioners
Mark McCauley, County Administrator
FROM: Amanda Christofferson, Environmental Health Specialist II
DATE: May 2, 2022
SUBJECT: HEARING NOTICE re: Holding a public meeting for the following:
In order to inform citizens of the availability of funds and eligible uses of the State Community
Development Block Grant (CDBG) and to receive comments on Jefferson County's proposed
activities. Hearing to be held May 16, 2022 at 10:30 am.
STATEMENT OF ISSUE:
Staff recommends that the Board of County Commissioners hold a public meeting to hear feedback from the
citizens of our county on the Jefferson County Public Health Department's (JCPH) application to the CDBG
— General Purpose Grant Program. The JCPH application to CDBG for 2022-2023 General Purpose Grant
Program is for $ 483,570 to be used for `Housing Rehabilitation'. In this case the funds will be used to
expand the Septic Cost Share Program to all areas of the county. The budget estimates that twenty, low to
moderate income households can receive up to $20,000 in grant dollars that would help them accomplish
major repairs or installations of new septic systems.
ANALYSIS:
This hearing is a requirement of the grant application and intended to inform citizens of the availability of
funds and eligible uses of the State Community Development Block Grant. It is our interest to receive
comments on proposed activities in particular from low to moderate income citizens of our county.
Receiving public comment can change the scope of the current grant application and will guide future grant
applications.
FISCAL IMPACT:
Grant funding total of $483,570
RECOMMENDATION:
Review and Approve the Hearing Notice attached re: Community Development Block Grant (CDBG) for
2022-2023 General Purpose Grant Application for May 16, 2022 at 10:30 am.
REVI + ED BY:
r i��✓L- Z-ff Z.- �
Mark McCEMey, County Administrator Date
Please publish 2 times: May 4 and 11, 2022
Contact Person: Adiel 385-9102
Bill to: Jefferson County Commissioners
P.O. Box 1220
Port Townsend, WA 98368
NOTICE OF PUBLIC HEARING
Community Development Block Grant (CDBG) for 2022-2023 General Purpose Grant Application
NOTICE IS HEREBY GIVEN that a public hearing is scheduled by the Jefferson County Board of
Commissioners for MONDAY, May 16, 2022 at 10:30 a.m. in the Commissioners' Chambers,
County Courthouse, 1820 Jefferson Street, Port Townsend, WA 98368. Notice of said hearing is to be
published in the official newspaper of Jefferson County.
This hearing is to inform citizens of the availability of funds and eligible uses of the State
Community Development Block Grant (CDBG) and to receive comments on proposed activities,
particularly from lower income persons residing in Jefferson County. Jefferson County is applying
for a grant of $500,000 to fund a Septic Cost Share grant program that would benefit low and
moderate income persons throughout our county who are in need of a septic system repair,
replacement or installation. The BOCC is interested in hearing public testimony on this issue.
This CDBG General Purpose Grant Application for 2022-2023 is available for viewing on the
County website at https://ieffersoncountypublichealth.org/DocumentCenter/View/13885/CDBG-
General-Purpose-Grant-informationdocx?bidld
You are welcome to participate in this hearing. You will need to join the meeting by 10:30 a.m.
using the following methods: VIRTUALLY: Via the following Zoom, link:
https://zoom.us/i/93777841705, PHONE: Dial 1-253-215-8782 and enter access code: 937-7784-
1705# and press *9 to "raise your hand" to be called upon. Access for the hearing impaired can be
accommodated using Washington Relay Service at 1-800-833-6384, IN -PERSON: This option may be
limited as we are operating at 50% room capacity at this time.
To view documents or watch this meeting live with no participation, go to www.co.jefferson.wa.us
Follow the links under "Quick Links: Videos of Meetings: Today. " If you experience difficulties
joining the meeting or viewing documents please call 360-385-9100 to report any issues.
In addition, written testimony is also invited beginning on May 2, 2022 and ending on May 16, 2022
at the end of the Public Hearing, unless extended by the Board of County Commissioners. Written
public testimony may be submitted by Email to: jeffboccna co.jefferson.wa.us; or by Mail to:
Jefferson County Commissioners' Office; PO Box 1220, Port Townsend, WA 98368. Testimony
must be received by the Board of County Commissioners by the end of the hearing testimony period.
Signed this 2nd day of May, 2022.
JEFFERSON COUNTY
BOARD OF COMMISSIONERS
/S/Heidi Eisenhour, Chair
Washington State Department of Commerce
Community Development Block Grant — General Purpose
Grant Program Application for Housing Rehabilitation
Jefferson County Septic System Cost Share Grant
Application Narrative
PROJECT DESCRIPTION Questions
What is the proposed project?
• Provide a project title
o Jefferson County Septic System Cost Share Grant
• List all essential project components
o The project will provide grant funding to low and moderate income (LMI) property
owners for either the repair or replacement of failed septic systems, or to install new
septic systems where citizens are dwelling on property full time without access to sewer
or septic. Property owners will be supported by staff in moving through the process of
installing a permitted septic system from design to achieving a final on the permit.
• Who owns or will own the funded facility, improvements or plan
o The property owners will retain all ownership of the septic system once it has been
installed on their private property.
• Identify the service area
o The grant funds will be available to all financially qualified property owners within
Jefferson County who do not have access to sewer infrastructure.
• If, applicable will the project be phased or involve more than one competitive bid/construction
process? If so, describe.
o N/A: The project will not be phased.
Will there be a subrecipient? (A subrecipient is another local government or not -for -profit entity to
receive CDBG funds from the grantee to implement or own the project.)
N/A: No subrecipient.
Who will manage the project? List all members of the management team and their
qualifications/experience with similar projects.
The Environmental Health department at Jefferson County Public Health will manage the grant. This
department has responsibility for the On -Site Septic Program code compliance and permitting for the
county. The staff in this department are likely the most knowledgeable about septic code and
permitting in the public sector. As a function of their regulatory role they are also aware of individual
property owners who have septic systems that are currently in "priority violation" status due to
surfacing sewage. This puts them in a strong position to proactively contact owners who may need
financial assistance to repair a failing on -site septic system.
Amanda Christofferson will be the program lead. She has proven ability to manage a program such as
this. In 2018, Jefferson County Public Health was awarded a $314,000 grant from the EPA National
Estuary Program (NEP) via the Washington State Department of Health to run a Septic System Cost
Share program. Amanda Christofferson has run this program since late 2020. This program has as of
now expended all of its funding, successfully installing six on -site septic systems for LMI property
owners. This program is only accessible to property owners in Jefferson County who are located
within close proximity to the shoreline. The demand for assistance within our current program has
demonstrated the need our county residents have for financial assistance in making this very
expensive and necessary improvement to maintain safety for themselves, their neighbors, and the
environment. The addition of these CDBG funds will make support available to all LMI residents
county wide.
Upload these documents with the application
• Map(s) showing the project location and the project service area(s) described in your LMI
Benefit Worksheet
Housing Rehabilitation
• Describe the housing rehabilitation activity and if the program will offer grants, loans or some
combination to owners.
o This housing rehabilitation program will be specific to septic system repairs,
replacements, and installation. We propose to offer these funds to property owners as a
grant. We have found in operating our NEP funded Septic Cost Share program that
owners with failed systems commonly need entire replacements, which often cost in
excess of $20,000 to complete a design and installation. Many of our recipients have
needed to combine our grant funds with a loan via the DOE funded Clean Water Loan
program operated by Craft3. We propose to offer funds on a sliding scale with lesser
funds offered to those with higher income still within the LMI table.
o Property owners will apply to the grant program via the Public Health Department.
Applications will be reviewed for financial qualification by a subcontractor with financial
expertise, most likely Craft3. Once qualified owners will work with staff to determine
next steps; contracting with a designer; additional funding; meeting permit
requirements, etc. Staff will support homeowners in achieving the goal of an installed
septic system and mange the payment to the contractors directly.
• Will the program focus on owner -occupied or rental housing?
o This program will focus on owner -occupied housing.
2
FINANCIAL NEED Questions
Describe the financial need for the level of grant. (30 pts)
Explain how you built the project budget and developed cost estimates.
In order to build the budget we used our current NEP Septic Cost Share program as a template for
cost estimates for this grant. The administrative time involved in processing applications, Cultural
Resource Review, and otherwise supporting property owners to move through the process is based
on our actual experience. At this time, we propose to limit the grant to $20,000 per applicant and
estimate serving approximately 20 households with the funds requested.
List any resources or funding you (and the subrecipient, if applicable) have applied for to
support this proposed project?
• Is all other financial assistance firmly committed to this project?
o N/A
• If not, what are your alternative plans to fund the project?
o N/A
How will the community support the on -going services, operations and maintenance for at
least ten years?
• What are the primary sources of operating funds?
o Property owners will be responsible for maintaining the septic system once it is
installed.
• Will there be increased operating costs? If yes, what are they and how will they be funded?
o N/A
• Identify any revenue -generating activities to be located in the facility, if applicable.
o N/A: CDBG will not fund the income -generating portion of a facility.
Upload these documents with the application
• Table of costs for all systems installed with NEP Septic Cost Share funds
• Internal budget estimate
3
PROJECT NEED Questions
Describe the need facing your community and the public prioritization process. (30 pts)
What is the need, problem or opportunity?
What is the urgency behind the need?
As of March 18, 2022, we have a record of 28 septic systems in priority violation with surfacing
sewage in our county. In addition, with our permitting records we can provide data showing that
in our county we have nearly 6,000 systems that will be over 30 years old in the next 4 years.
That is nearly 50% of the known systems in our county that will have reached the end of their
predicted useful life. Jefferson County also has a significant number of open complaint cases of
property owners living on land full time without septic systems in violation of Jefferson County
code. This concern became so prevalent that in 2018 the county Environmental Health
department developed a memo on Basic Sanitation for Non -Permitted Dwellings to manage the
progress of these enforcement cases. This data points to a need for support of LMI owners in
achieving safe functioning septic systems in order to stabilize them in their existing housing, in
addition to maintaining the safety of our surface and ground waters.
Who is affected and how?
Tell us the number of people affected by the problem and how the problem affects low- and
moderate -income persons.
It is difficult to determine an exact number of people affected by the problem. Like many rural
counties, Jefferson has a very small land area served by central wastewater treatment system
or sewer. A majority of our county by land area depends on septic systems for sanitation.
Jefferson County, like many others, is experiencing a housing crisis. The cost of housing in the
areas with sewer have ballooned in the last several years. The cost of a septic design and
installation can range from $15,000 to over $40,000 based on the complexity required due to
the geologic and hydrologic conditions of the parcel. Jefferson County code requires that a full-
time dwelling have a functioning septic system if it is not connected to sewer. According to the
US Census Bureau, Jefferson County residents have a median income of $57,693 and a rate of
10.6% living in poverty. Unknown debt burden and the limited opportunities for financing septic
systems add to the problem of LMI property owners achieving the goal of safe sanitation.
What official orders or regulatory requirements confirm the extent and level of need?
Basic Sanitation for Non -Permitted Dwellings
What recent plans, studies, reports, or other data document the need?
• Describe the documents with references to any excerpts.
o We have produced reports from our permitting database in order to determine
number of systems in priority violation and number of properties with septic code
violations. These will be submitted as excel spreadsheets.
• Is the project included in an adopted capital improvement plan?
o No
How is this project consistent with your comprehensive plan or local economic development
strategies?
o The Washington State Growth Management Act precludes the development of
sewer infrastructure in many of our rural communities. In addition, the diffuse nature
of properties will always be a barrier to central wastewater treatment as a viable
option.
4
Upload these documents with the application
• J.C.C. 8.15 On -site Sewage Code
• Basic Sanitation for Non -Permitted Dwellings
• Reports from our permitting database
• Regulatory orders — (List of NOVs, NOVC)
• Relevant correspondence — (Letters of Support)
5
READINESS Questions
Show how the proposal outlined in your Project Description is ready to proceed for a timely and
successful completion. (20 pts)
If relevant, have you met with the regulatory agency?
• If so, with whom and what was the result?
o We are the regulatory agency for our county. As discussed previously, we are the most
knowledgeable about the status of septic systems in our county and their compliance
with our code as it relates to sanitation.
Describe how your work plan addresses any potential environment review issues or mitigation.
Cultural Resource Review will be completed for each septic installation project based by staff. Septic
permitting requires Endangered Species Act review by Jefferson County Department of Community
Development.
If applicable, do you have site control or easements for this project?
• If not, describe how and when you will secure site control or easements.
o N/A
• In the last 12 months, has this site been occupied by anyone other than the applicant or
subrecipient? If so, describe the circumstances of property transfer or relocation.
o Individual property owners will be expected to own and reside on the property where
the septic repair or replacement is taking place.
Is the project ready to proceed?
• What is the status of any required plans, plan amendments or project reports?
o This project is ready to proceed internally. As described earlier, JCPH has been
running a similar Cost Share program and has the standard operating procedures and
policies developed. Though there will be some modifications to the guidelines for this
program. JCPH has invested in a robust media program with both social media and
print media components to advertise its programs. In addition, the staff currently
operating the Cost Share program have worked to develop awareness of the grant
program and its purpose among professionals in the private sector (professional
certified septic designers and installers), and social service providers in our community
(Habitat for Humanity, OlyCAP, St. Vincent DePaul, Housing Solutions Network,
Cascade Community Connections, Washington State University Extension, Jefferson
County Conservation District, etc.). Social service providers can play a crucial role in
building program awareness. In addition to providing wrap around assistance to owners
who need support managing this type of project.
• What obstacles (other than securing CDBG funding) might affect the timely and successful
completion of this project? Describe how you will address these obstacles.
o The progress from acknowledgement by the property owner that a priority
violation/surfacing sewage exists through to installation of a permitted septic system is
a lengthy one that requires professionals in the private sector, may include locating
additional financing, weather dependent scheduling, and owners' capacity to move
through these milestones.
o The incredible demand on the septic design and installation vendors could slow the
project down, but the three-year timeline should provide ample time for all funds to be
spent.
6
Upload these documents with the application
• Sample GEO 20-21 submission form for Cultural Resource Review
• Contract with Craft3 for Financial Review
Housing Rehabilitation
• Describe how the activity integrates with weatherization funds or other housing rehabilitation
funding?
o JCPH does not operate weatherization programs or other housing rehabilitation
programs. We do currently operate a NEP-funded Septic Cost Share Program similar to
this one.
• Do you have a waiting list of homes ready to be rehabilitated?
o Yes
• Do you have rehabilitation program policy manual that includes rehabilitation standards?
o For septic systems the program rehabilitation standard would follow the septic code
permitting requirements.
• Identify your plan methods to ensure all rehabilitated units will be free of lead -based paint
hazards (24 CFR Part 35, Subpart J-Rehabilitation).
o N/A
7
RESULTS Questions
Explain how the completed project will address the need, benefit low- and moderate -income persons
and how you will measure results. (20 pts)
To what extent will the proposed project address the specific issues described in your Project
Need statement?
• Will the project take care of all of the need?
o We estimate that with the funds requested we will be able to support 20 property
owners in achieving a repair, replacement, or installation of a septic system. This does
not encompass all of the present need in our county.
• Will the project solve the problem for the entire community or a smaller area?
o LMI property owners throughout our county will be eligible for this grant program. We
estimate that we will not have the funds to accept every qualified home owners'
application and may apply for additional CDBG General Purpose funds in the future.
Using the table below, provide specific measurements (tangible) of the current conditions and
then the anticipated conditions after project completion.
REQUIRED Outputs/Outcomes Table
Examples:
• Number of leaks, permit violations, accidents,
etc.
• Utility rates (w/ and w/o CDBG)
• Emergency response time
• Level of service/capacity
• Energy use
• Flow measurements
• Operation expenses
• Jobs created/retained
• Debt avoided
Before project
After project
28 priority septic violations with surfacing
sewage
10 priority septic violations resolved
50* septic code violations in enforcement
10 septic code enforcement cases closed
20* water quality `hot spots' believed to be
attributed to lack of sanitation
Reduction in the number of water quality `hot
spots' believed to be attributed to lack of
sanitation
Add additional rows as needed.
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subtotal Total
Task 1
Interagency Agreement development with Dept of
Commerce
1
8
8
subcontracting with Craft3
1
4
4
Internal progress meetings
36
2
72
Submit monthly invoices
36
8
288
Quarterly reports
12
4
48
Close out reports
1
8
8
Task 1 total
428 428
Task 2 Rehabilitation Management
Application review
20
4
80
Property research
20
4
80
Cultural Resource Review and submission
20
4
80
Supporting homeowner in locating additional
financing as needed
15
4
60
Support homeowner in locating contractors
20
2
40
Coordination with other support services for wrap
around with homeowner
10
10
100
Owner - County Agreement development
20
4
80
Payment of invoices to contractors
25
4
100
Support homeowner in permitting process
20
10
200
Task 2 total
820 820
Task 3
Public meetings
2
20
40
Develop presentations/ outreach materials
3
20
60
Newsletter articles, press releases, social media,
website updates, articles, Fact Sheets, post cards
8
10
80
Research of county records of septic systems in
priority violation and complaint cases with surfacing
sewage - for development of direct mailing 1 40 40
Task 3 total 220 220
TOTAL 1,468
2% $ 308
1% $ 154
17% $ 2,772
67% $ 11,088
11% $ 1,848
2% $ 308
$ 16,478
10% $ 3,080
10% $ 3,080
10% $ 3,080
7% $ 2,310
12% $ 3,850
10% $ 3,080
12% $ 3,850
24% $ 7,700
$ 31,570
18% $ 1,540
27% $ 2,310
36% $ 3,080
18% $ 1,540
$ 8,470
$ 56,518
Citizen Participation Guide
Public participation is a CDBG requirement. This guide
includes detailed information on how to meet the federal
requirements. Sample notices and handouts are located in the
Library Tab within your ZoomGrants application.
Review ALL the materials with the staff person responsible
for public hearings and establish a timeline for completion.
You cannot start on this aspect of your application too soon.
To apply for CDBG funds, a jurisdiction must show it has involved its citizens in the CDBG
application process and complied with the specific federal citizen participation requirements
outlined in 24 CFR 570.486. The purpose of these activities is to inform residents and decision -
makers of the availability of CDBG funds and to provide an opportunity for community members
to present potential projects and offer input on proposed projects.
Helpful Hint: Plan for the required initial public hearing NOW! Decide the hearing date and then work
backward to determine when and how to publish the legal notice. Allow sufficient time and outreach.
If a jurisdiction intends to apply for more than one type of CDBG grant during the same year, it is
advisable to contact CDBG staff to discuss how to coordinate these citizen participation and public
hearing requirements.
The Minimum Citizen Participation Steps
1. Assess Demographics: Determine if it is reasonable to expect a significant number of non-
English speaking residents to participate in the public hearing. Refer to the "Speak English Less
Than Very Well" tables below. Advertise and conduct the public hearing in accordance with this
assessment.
2. Develop and Publish Notice: Publish an official announcement of the hearing, providing
reasonable advance notice, a minimum of 14 days before the hearing date. The ZoomGrants
Library Tab provides a sample public hearing notice with required language.
3. Conduct Hearing: Conduct at least one public hearing prior to submission of the CDBG
application. This hearing must be held at a convenient time and location to encourage citizen
participation. At the hearing, provide the CDBG handouts on the availability and eligible uses of
CDBG funds and the CDBG citizen participation regulations. The ZoomGrants Library Tab
contains the CDBG public hearing handout in English and Spanish.
4. Document Citizen Participation: Complete the CDBG application questions in the Citizen
Participation and Demographics Tab. Submit a copy of the required public hearing notice and
documentation of outreach to non-English speaking residents, if applicable. The applicant must
retain official minutes of the required public hearing.
5. Adopt Grievance Procedure: If not already a local policy, the applicant must adopt a formal
grievance procedure by resolution. The grievance procedure must describe how interested parties
can submit grievances and how the applicant will provide responses within 15 working days, where
practicable. The ZoomGrants Library Tab provides a sample grievance procedure.
2022 CDBG General Purpose Application
www.commerce.wa.gov/cdbg
Citizen Participation Requirements Information
A. Assessment - Meeting the Needs of Non -English Speaking Residents
The federal citizen participation regulations state that "public hearings shall be conducted in a manner
to meet the needs of non-English speaking residents where a significant number of non-English
speaking residents can reasonably be expected to participate."
The tables below identify CDBG non -entitlement jurisdictions in Washington State where over 10
percent of the population "Speak English Less Than Very Well" for Spanish spoken at home. If your
jurisdiction is listed below, the following additional accommodations and outreach are
necessary to encourage participation from non-English speaking residents:
(i) CDBG public hearing notice must state that an interpreter will be available (even without
advance request).
(ii) Notice must be advertised in Spanish using at least one of the following methods:
• Published in a newspaper or official on-line source.
• Announced on local media outlets.
• Posted at location(s) frequented by non-English speaking residents.
(iii) At the public hearing, provide Spanish versions of the required handouts, which are available
on the CDBG website under Guidance Materials/Public Hearing Resources.
Refer to the Citizen Participation and Demographics Tab in the ZoomGrants application to document
these additional public notice and public hearing efforts. Contact CDBG staff with questions.
Washington State Non -Entitlement Local Governments
with Greater than 10 Percent of Population that "Speak English Less Than Very Well" (Spanish)
Source: Table DP02 American Community Survey (2016-2020 5-yr estimate)
County Name
Percent Estimate
County Name
Percent Estimate
Adams County
24.3
Franklin County
22.2
Chelan County
10.3
Grant County
13.9
Douglas County
12.2
Yakima County
15.5
City/Town Name
Percent Estimate
City/Town Name
Percent Estimate
Benton City
10.4
Mesa city
33.6
Bingen city
11.7
Mossyrock city
16.2
Brewster city
27.2
Othello city
28.9
Bridgeport city
44.6
Pateros city
27.1
Cashmere city
14.2
Quincy city
25.3
Chelan city
14.8
Rock Island city
15.9
Connell city
16.6
Royal City city
48.6
George city
41.0
Sunnyside city
26.5
Grandview city
28.1
Tieton city
44.2
Granger city
24.2
Toppenish city
30.4
Harrah town
20.9
Union Gap city
16.4
Hatton town
41.6
Waitsburg city
10.1
Lamont town
22.5
Wa ato city
27.1
Mabton city
32.0
Warden city
27.9
Mattawa city
50.1
2022 CDBG General Purpose Application
www.commerce.wa.gov/cdbg
Citizen Participation Requirements Information
B. What is a Public Hearing?
A public hearing is a meeting of a governmental body during which the public is invited to the
council or board of county commissioners, who will primarily listen and receive public input. The
comments received go into the public record. A public hearing may be held as part of a regularly
scheduled public meeting, but do not assume a regular council or board meeting automatically
meets the public hearing requirement. See MRSC Open Public Meetings Act Basics.
C. Public Hearing Notice
When does the applicant publish the advance notice? — A legal notice must provide reasonable
advance notice a minimum of 14 days before the hearing date. The notice must also meet the local
public hearing notice requirements.
Where does the applicant advertise the notice? — The applicant must adequately advertise the
hearing, generally in the official local paper. If it meets the local notice requirements, the hearing
notice can be on an official on-line source. In addition, the applicant can advertise the hearing notice
using community bulletin boards, local newsletters, billing statements or newspaper articles. Residents
within those areas in which the applications proposed to use CDBG funds, especially the low- and
moderate -income persons, should be encouraged to attend or provide comment.
What must the notice say? — The Zoom Grants Library Tab includes a sample public hearing notice
D. Public Hearing Logistics
What must the CDBG hearing cover? —The purpose of the hearing is to obtain citizens' views and
respond to proposals and questions. The hearing must cover community development and housing
needs as well as the availability of CDBG funds. The required CDBG handout(s) serve this purpose.
Distributing additional materials describing the proposed project(s) is advisable. The Zoom Grants
Library Tab provides the CDBG public hearing handout in English and Spanish.
Who must conduct the hearing? — The applicant city, town or county must conduct the hearing.
Although subrecipients can help develop the application, these organizations cannot conduct the
required public hearing.
When must the applicant hold the hearing? — Prior to submission of the CDBG application and within
18 months of the application submittal date.
Where must the hearing occur? — In -person or virtual public hearings must be accessible to persons of
disability. The location must also be convenient for persons likely impacted by the proposed project.
This is particularly relevant for a county -proposed project that is not located near the county seat.
Applicants can hold hearings via telephonic, electronic, internet, or other means of remote access. If
conducting a virtual public hearing, include a way the public can access the application/proposal
remotely, such as contacting applicant staff to have it sent by email or by mail. MRSC discusses
technology options and potential resources in its blog post: Engaging in a Pixelated Public Square.
For telephonic hearings, applicants need to be set-up for accommodating access to telephone service
for people who are deaf, deaf -blind, hard of hearing and speech disabled. Washington State provides
this free service: Washington Telecommunication Relay Services I DSHS (wa.gov).
4 NOTE: If funded, an additional public hearing will be required towards the end of the project to
review and receive comments on the project's performance. Also if funded, a public hearing would be
required if activities are proposed to be substantially changed from the original application.
2022 CDBG General Purpose Application
www.commerce.wa.gov/cdbg
STATE OF WASHINGTON
County of Jefferson
In the Matter of L.'stablishing
A Grievance Procedure
for CDBG Public Services Grant
RESOLUTION NO. 30-12
WHEREAS, Jefferson County is applying to the Washington Suite Department of"
Commerce for Community Development Block Grant (CDBG) Public Services Grant funding;
and,
WIIEREAS, it is necessary that certain conditions be met as part of the application,
NOW, THEREFORE, BE IT RESOL VED, that the Board ofJefferson County
Commissioners establish a Grievance Procedure for the CDBG Public Services Grant as
fellows;
Submit complaints in writing to the County Administrator for resolution. A record of
the complaints and action taken will be maintained. A decision by the County
Administrator will be rendered within 15 working days;
1 Ifthe complaint cannot be resolved by the County Administrator to the Satisfaction of
the requestor, then the complaint will be heard and discussed by the governing, elected
body at an open public ineeting. A written decision will he made within 30 working
days. The decision of the governing body is final,
3, A record of action taken on each complaint will be maintained as a part of the records or
minutes at each level of the grievance process.
API,IROVE1),4,N'DADOI,"I'I!,'D this 29'h day of May, 2012.
Y"rin Lundgren
Clerk offfic Myan.l
JEf`I`f,RS0N C0('1N`I'Y
BOARD (,)I-' Q) \�l M f S SION U'RS
Aust
in,
Jo itA/�
"I U It
Phil Jo. ,on, Member
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