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MINUTES
Regular Meeting — April 25, 2022, 9:00 a.m.
Jefferson County Courthouse— Commissioners' Chambers
1820 Jefferson Street, Port Townsend, WA
CALL TO ORDER: Chair Heidi Eisenhour, Commissioner Kate Dean and
Commissioner Greg Brotherton were present. Chair Eisenhour called the meeting to order at the
appointed time.
PUBLIC COMMENT PERIOD: The following is a summary of comments made by
individuals in attendance at the meeting and reflect their personal opinions:
• Comment regarding Termination Point Homeowner's Association and a request for the
Commissioners to approve the Hearing Examiner's decision regarding Ricky Beach Drive.
Commissioner Dean noted that a discussion regarding Ricky Beach will be held later in the meeting.
APPROVAL AND ADOPTION OF THE CONSENT AGENDA: Commissioner
Dean moved to approve the items on the Consent Agenda as presented. Commissioner Brotherton
seconded the motion which carried by a unanimous vote.
1. AGREEMENT, Amendment No. 2 re: Sustainable Forestry Program; Additional Amount of
$53,000 for a Project Total Amount of$103,000; Jefferson County Administrator; Chickadee
Forestry, LLC
2. AGREEMENT re: Sea Level Rise Study; In the Amount of$74,414; Jefferson County
Department of Community Development; Washington State Department of Ecology (DOE)
3. AGREEMENT re: Human Growth and Development Education; In the Amount of$9,969.46;
Jefferson County Public Health; Chimacum School District
4. AGREEMENT, Change Order No. 2,3 and 4 re: State Route (SR) 116 and Cedar Avenue
Pedestrian—Bike Improvements Project, Project No. 1802057, County Road No. 637109,
WSDOT Project No. HLP-SR19(006); Change Order No. 2 adds no Additional Dollar Amount
or Working Days, Increase in Amount of Product(s) Only, Change Order No. 3 Adds
Additional Amount of$6,226.40 and Two (2) Working Days, Change Order No. 4 Adds and
Additional Amount of$1,075.02 and '/2 Working Day, the Total Additional Amount of
$7,341.42 for a Project Total of$583,673.24; Jefferson County Public Works; Interwest
Construction, Inc.
5. AGREEMENT re: Countywide Safety Improvement Road Departure Reduction Project, Project
No. 18020980; In the Amount of$82,000 for a Project Total Amount of$707,000; Jefferson
County Public Works; Washington State Department of Transportation
6. AWARD OF CONTRACT re: Jefferson County Universal Movement Playground (JUMP!); In
the Amount of$756,385.50; Jefferson County Public Works; Interwest Construction Inc.
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Commissioners Meeting April of A ril 25, 2022
7. MOTION re: Amend the Attachment to Resolution 88-21 re: Budget Amendment Preparation
Dates to Reflect the Adoption of the Juneteenth Holiday
8. ADVISORY BOARD APPOINTMENT re: Clean Water District Advisory Council; Four Year
Term to Expire February 14, 2026; District No. 1 Representative, Carol McCreary
9. MINUTES re: Regular Meeting of April 18, 2021 and Special Meeting of April 18, 2022
(WSAC Virtual Assembly)
10. Payment of Jefferson County Payroll Warrants Dated April 19, 2022 Totaling $69,435.61
and A/P Warrants Done by Payroll Dated April 19, 2022 Totaling $13,045.52 (Records of all claims
submitted for payment along with A/P Warrants approved by the Payroll Services Manager are retained in the
Jefferson County Auditor's Office)
11. Payment of Jefferson County Vouchers/Warrants Dated April 18, 2022 Totaling $540,023.85
(Records of all claims submitted for payment along with vouchers approved and signed by the Board of Jefferson
County Commissioners are retained by the Jefferson County Auditor and Public Works Department.)
COMMISSIONERS' BRIEFING SESSION: Commissioner Brotherton discussed
recent meetings he attended and miscellaneous items.
PUBLIC COMMENT PERIOD - Continued: The following is a summary of
comments made by individuals in attendance at the meeting and reflect their personal opinions:
• Comment regarding experiencing difficulties hearing the meeting. These issues were later
resolved on their end.
• Comment regarding the Winter Welcoming Shelter at the American Legion and a request for a
safe place for the homeless to congregate during the daytime.
The Commissioners addressed the comments received.
COMMISSIONERS' BRIEFING SESSION - Continued: Chair Eisenhour and
Commissioner Dean discussed recent meetings they attended and miscellaneous items.
WEEKLY UPDATE re: COVID-19: Public Health Officer Dr. Allison Berry provided
information on the COVID-19 virus in Jefferson County and Emergency Management Director Willie
Bence provided a situation report.
ADDITIONAL BUSINESS: Discussion re: Washington State Auditor's Office
(SAO) Finding: County Administrator Mark McCauley stated he is speaking as a Certified Public
Accountant(CPA) and he provided a presentation to include context on a recent SAO Audit finding. He
thanked Auditor Rose Arm Carroll, Treasurer Stacie Prada and Finance Manager(previous Chief
Financial Officer) Judy Shepherd for doing a great job. They were all present and provided input to the
Commissioners as well.
County Administrator McCauley reviewed the 2020 Audit Environment: COVID-19 pandemic, austere
staffing, high staff turnover and recruiting difficulties, software implementations (Sympro and Munis),
exceedingly complex rules and ever shifting SAO guidance. He reviewed the findings with the Board
and shared performance and findings of other counties.
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Commissioners Meeting Minutes of April 25, 2022
DISCUSSION re: Request to Vacate Ricky Beach Drive Right-of-Way (ROW) by
Russel Trask of Termination Point Properties: Public Works Director/County Engineer Monte
Reinders provided a presentation regarding the Ricky Beach Drive ROW. He noted that the
Commissioners can remand this to the Hearing Examiner so they can conduct a hearing and submit a
recommendation for action to the Board of County Commissioners.
Director Reinders explained that the last hearing was conducted in 2001 and the Hearing Examiner at
that time said the road could be vacated, but conditions would need to be met. He added that conditions
had not been met until recently when new work was completed. The new work may satisfy conditions,
but since it has been 21 years and many residents are still interested in this issue, his recommendation is
to have this go before the Hearing Examiner again.
After discussion, Commissioner Brotherton moved to remand the Ricky Beach Drive matter to the
Hearing Examiner for a new hearing. Commissioner Dean seconded the motion which carried by a
unanimous vote.
COMMISSIONERS' BRIEFING SESSION - Continued: The Commissioners and
County Administrator continued discussing recent meetings they attended, miscellaneous items and
reviewed upcoming meetings.
The meeting was recessed at 11:39 a.m. and reconvened at 12:02 p.m. with all three
Commissioners present.
WORKSHOP with Quarterly Elected Officials/Department Directors: The
Commissioners listened to an update provided by the Human Resources Director regarding Health
Insurance Holiday for UFCW and Exempt employees and listened to department updates from the
following staff: Assessor Jeff Chapman, Clerk Ruth Gordon, Sheriff Joe Nole, Treasurer Stacie Prada,
Health Department Deputy Director Veronica Shaw, Department of Community Development Director
Brent Butler, Auditor Rose Ann Carroll, District Court Judge Mindy Walker, Public Works Director
Monte Reinders, Human Resources Director Sarah Melancon, and Prosecutor James Kennedy.
The next Workshop with Quarterly Elected Officials/Department Directors will be held on July 25,
2022.
The meeting was recessed at 1:03 p.m. and reconvened at 1:31 p.m. with all three
Commissioners present.
EXECUTIVE SESSION: An Executive Session was scheduled from 1:30 p.m. to
2:00 p.m. Chair Eisenhour announced that the Executive Session will be held from 1:32 p.m. to
2:02 p.m. regarding Attorney-Client Privilege, Potential Litigation under exemption RCW
42.30.110(1)(i) as outlined in the Open Public Meetings Act. Staff present: County Administrator, Chief
Civil Deputy Prosecuting Attorney, Public Records Administrator, Deputy Director of Public Health,
and Two (2) Web Maintenance/Digital Communication Specialists. The Board resumed the regular
meeting at 2:04 p.m. Chair Eisenhour announced that the Board will be extending the Executive Session
from 2:04 p.m. to 2:30 p.m. The Board resumed the regular meeting at 2:32 p.m. Chair Eisenhour
announced that the Board will be extending the Executive Session from 2:32 p.m. to 2:45 p.m. The
Session and resumed
the regular meetingat 2:46 p.m.
Board concluded the Executive g
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Commissioners Meeting Minutes of April 25, 202
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DISCUSSION re: LETTER of SUPPORT for Jefferson County PUD: Chair
Eisenhour explained that the Jefferson County PUD is applying for state funding to expand gigabit fiber
connections to businesses in Port Townsend extending from Fort Worden to Glen Cove. After
discussion, Commissioner Dean moved to approve and sign a letter supporting the PUD's application
for low-interest funding for businesses. Commissioner Brotherton seconded the motion which carried by
a unanimous vote.
ADDITIONAL BUSINESS: Discussion re: Letter of Support for a Partnerships for
Climate Smart Commodities (PCSC) Grant: Commissioner Dean reviewed the draft letter with the
Board regarding support of Spencer Forest Products for their PCSC grant funding request. She stated she
is concerned that the letter is lacking in detail. Commissioner Brotherton agreed to work on updating the
letter and he will bring forward an updated draft during the next Commissioners meeting. If their
funding is approved, it will help build the sawmill on the West End which will lead to additional
employment and economic development. It will also help stimulate additional interest in the biochar
economy.
CONTINUED WORKSHOP re: County Infrastructure/Capital Needs: County
Administrator Mark McCauley reviewed the updated Capital and Infrastructure needs list.
Commissioner Dean will work with the County Administrator on revising the list for the upcoming
Intergovernmental Collaborative Group (ICG) meeting in May, 2022.
COUNTY ADMINISTRATOR BRIEFING SESSION: County Administrator Mark
McCauley reviewed the following with the Board:
• American Rescue Plan Act(ARPA) funds review
• Weekly Covid-19 discussion; County Covid Coordination meetings are cancelled
• Boards and Committees Vacancies
• Upcoming Workshop regarding Beaver Valley Sorts on May 16, 2022
• Review of Agenda Planner
NOTICE OF ADJOURNMENT: Chair Eisenhour adjourned the meeting at 4:21 p.m.
until the next regular meeting or special meeting as properly noticed.
JEFFERSON COUNTY
BOARD OF COMMISSIONERS
SEAL:
Heidi Eisenhour, Chair
ATTEST: Greg Brotherton, Member
Carolyn Gallaway, CMC Kate Dean, Member
Clerk of the Board
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