HomeMy WebLinkAboutPC Minutes 01-05-2022 - signedJefferson County Planning Commission
MEETING MINUTES
Virtual Meeting (no in-person attendance allowed per Gov. Inslee’s Proclamation 20-28)
January 5, 2022
P: 360-379-4450
621 Sheridan St. F: 360-379-4451
Port Townsend WA 98368 plancomm@co.jefferson.wa.us
Regular Business
5:30 pm Welcome (chair) and Overview Presentation
1.Call to Order/Roll Call
District 1 District 2 District 3
Alen: Present
Coker:
Koan: Present
Sircely: Present
Smith: Present
Richert:
Hull: Present
Nilssen:
Llewelyn: Present
2.Approval of Agenda
3.Approval of previous Meeting Minutes
a.Minutes for July 7, 2021, were approved. 5 yays; 0 nays; 1 abstention.
b.Minutes for July 21, 2021, were approved. 6 yays; 0 nays; 0 abstentions.
c.Minutes for August 18, 2021, were approved. 6 yays; 0 nays; 0
abstentions.
d.December 15, 2021, were approved. 5 yays; 0 nays; 1 abstention.
4.Planning Commission Updates
a.The Housing Subcommittee had a productive meeting with County
Commissioner Greg Brotherton. The subcommittee is preparing a
document summarizing their work in 2021.
5.DCD Staff and Director Updates
a.Director Butler reported that DCD received a record number of permit
applications in 2021. The previous record was in 2020, showing that there
is a surge of all application types. It is challenging to meet community
expectations with current limits on staff. The county plans to hire two
assistant planners this quarter. DCD is also creating a scope of work for the
grants from the Department of Ecology, to better characterize sea level
rises and impacts of rises. Another will enable DCD to provide more
education on the updated Shoreline Master Program. The third grant will
go to study the characterization of rivers flowing into the county. This can
expand the flood management plan.
b.On December 13th, the BoCC granted DCD an extension to the Homeless
Housing Facilities Ordinance. Planners are meeting with stakeholders to
amend and improve the ordinance.
c.Preparation for the Planning Commissioner Retreat. Director Butler says
the retreat timing is flexible and can take place on a Saturday.
Commissioner Koan asks how long the retreat would last. Director Butler
says 3-4 hours. Koan prefers a long session to cover all relevant topics.
Commissioner Smith is not currently comfortable with an in-person
meeting. Commissioner Sircely recalls that the idea of a Wednesday
meeting was for convenience with work schedules. His availability may be
ITEM 3a
Jefferson County Planning Commission
MEETING MINUTES
Virtual Meeting (no in-person attendance allowed per Gov. Inslee’s Proclamation 20-28)
January 5, 2022
P: 360-379-4450
621 Sheridan St. F: 360-379-4451
Port Townsend WA 98368 plancomm@co.jefferson.wa.us
limited due to a possible teaching engagement. Commissioner Llewellyn
suggests having two night sessions. She has limited availability on
Saturdays. Commissioner Alen has a conflict in the first week of February
but could make another time work if she has enough warning. Could we
list a few dates? Koan suggests sending several times out via email and
then selecting the ones that work best for the most commissioners.
Motions
Motion # Motion 1st 2nd Yay Nay Abstain
1 Approve July 7, 2021 minutes as
written
Koan Smith 5 0 1
2 Approve July 21, 2021 minutes as
written
Koan Smith 6 0 0
3 Approve August 18, 2021 minutes
as written
Koan Smith 6 0 0
4 Approve December 15, 2021
minutes as written
Koan Smith 5 0 1
Public Comment
The Chair opened the floor to public comment.
a. Russell Hill asked if the retreat will be open to the public. Director Butler
confirmed that all meetings are noticed and available to the public. It will be
posted on the website. Commissioner Koan asks if the public could comment
during the retreat. Director Butler leaves that to the commissioners’ discretion. He
suggests it may be a useful way to learn why public engagement is lower than
expected. Koan would like to explore that option at another meeting so that the
retreat is focused on the Commission. Commissioner Sircely shared that the
Housing Subcommittee will begin holding duly noticed public outreach meetings to
research the question of public engagement.
b. Russell Hill asked if the transcript will be posted. Yes it will. Is the GIS Inventory
available to the public? Director Butler says yes, it is part of the recordings and
agendas from the Board of County Commissioner’s 6th and 20 and the Planning
Commission on December 1.
Consent Agenda
No Consent Agenda items this meeting.
Regular Business
ITEM 3a