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Home My WebLink About006 97 IJt 'IŸUI) ~ .....". p~, '/-/-'1-97 -1)(,( . JEFFERSON COUNfY State of Washington ORDER: BUDGET APPROPRIATIONS/EXTENSIONS SPECIFIC OTHER FUNDS } } } RESOLUTION NO. 6-97 WHEREAS, the Jefferson County Board of Commissioners did on the 23rd day of December, 1996, declare that an emergency existed to provide the listed amounts from the unencumbered Current Expense Fund balance and the unencumbered balance of various other funds and'to set a hearing on said emergency for the 13th day of January, 1997, at the hour of 2:00 p.m.; and WHEREAS, this being the time and place set for said hearing and no objection or objection interposed; now, therefore, IT IS HEREBY ORDERED, by the Board of County Commissioners, that due to there being sufficient funds in the unencumbered balance of the Current Expense Fund and various other funds, that the County Auditor be, and she is hereby authorized to extend the budget of the following funds by the amounts listed below and per the attached requests. CURRENT EXPENSE FUNDS: District Court Operating Transfers TOTAL $10,000.00 51.586.46 $61,586.46 OTHER FUNDS: Community Services Construction & Renovation Facilities Management Mental Health Parks & Recreation 6,200.00 25,000.00 35,700.00 5,170.00 1,245.00 APPROVED this 13th day of January, 1997. (/ 1 JEFFERSON COUNTY COMMISSIONERS SEAL: . , Q Lorna L. Delaney, Clerk of the Board 'JOL 23 rM¡~ 33 -"""-""" - ' ...... -"--"-"'-"------....----,..-.....-...--...-_u.., ,h----'U"--,' TO: Board of County Commissioners RE: Request for Emergency Appropriation DATE: December 3, 1996 Please be advised that after a thorough examination of my current budget it appears that the amount allocated in BARS Account No. 001-261-000 597.00.97.0180 li5.000.00 of the Operating Transfer category is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find there are no funds available to transfer into the deficient account. Therefore, I request an emergency appropriation in the amount of li5.000.00 for this current year for the following reason(s) outlined below: BARS ACCT NO. CATEGORY AMOUNT 001-261-000 Operating Transfers Out 597.00.97.0180 BrinnonfQuilcene Flood Control $15,000.00 Reason for Appropriation: Brinnon Flood Control $ 5,000.00 Quilcene Flood Control $10,000.00 Appropriation makes up for allocations made in February of 1996 for Flood Boards and other expenditures. Allo~ation was overlooked and not budgeted during the 1996 budget cycle. ~~~~~~~~~~~~~ Department ','OL 23 ¡'~G~ 34 '."" ., .... , , "....-..-.....---------- ---...,-------..--- . TO: Board of County Commissioners RE: Request for Emergency Appropriation DATE: December 19, 1996 Please be advised that after a thorough examination of my current budget it appears that the amount allocated in BARS Account No. 000-261-000 of the allocations to Operatin2 Transfers is insufficient to pay necessary expenditures of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I fmd there are no funds available to transfer into the deficient account. Therefore, I request an emergency appropriation in the amount of $35.700 for this current year for the following reason( s) outlined below: BARS ACCT NO. Operating Transfers 000-261-000 CATEGORY AMOUNT 597.00.97.170 Operating Trans.-Facil $35,700.00 Reason for Extension: To cover budget appropriation for Facilities Management. Respectfully submitted, ~Q:?Æ t:! D..efCtAA 0-' tí 0 ~ a:t..:..:¡ T:/J ~Tkð Departm nt YOL 23 rAG~ 35 ,u, ""..... '.., . ., ..OÙ..... "--"""""" '.0,,'. ,.,. '..", .........."....,..'.".~_.o.." TO: Board of County Commissioners RE: Request for Emergency Appropriation DATE: December 20, 1996 Please be advised that after a thorough examination of my current budget it appears that the amount allocated in BARS Account No. 001-261-000 of the allocations to Operatinf! Transfers is insufficient to pay necessary expenditures of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I fmd there are no funds available to transfer into the deficient account. Therefore, I request an emergency appropriation in the amount of $10.886.46 for this current year for the following reason(s) outlined below: BARS ACCT NO. Operating Transfers 001-261-000 CATEGORY AMOUNT 562.00.31.20 Operating Trans-Health $10,886.46 Reason for Extension: Reimbursement for vaccine replacement. (See Attached) Respectfully submitted, ~ ð-'ZM a bß2 ~<./ - Æf' ÚJ MII.b lev - (: Dep ent (I VOI- 23 r~U 36 ------..--- -----,-----_.. ..,..-- -------_.._-----,,-- , -" ...,....., .._----------,", TO: Board of County Commissioners RE: Request for Emergency Appropriation DATE: December 4, 1996 Please be advised that after a thorough examination of my current budget it appears that the amount allocated in BARS Account No. lIZ-ODD-OlD of the allocations to community services is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find there are no funds available to transfer into the deficient account. Therefore, I request an emergency appropriation in the amount of .$6,200.00 for this current year for the following reason(s) outlined below: BARS ACCT NO. CATEGORY AMOUNT Community Services 112-000-010 519.8049,90 Fair Association $3,250.00 519.9049.40 Domestic Violence $1,164.00 555.00 49.30 PT Senior Assoc $ 891.63 519.9042.10 Postage $ 213,12 519.9044.00 Advertising $ 104.51 557.10 35.00 Office Equip .$ 576.74 tota I $6,200.00 Reason for Extension: Overage due to unanticipated payments to Fair Association, Domestic Violence, Port Townsend Senior Association and miscellaneous other costs. Community Services has no cash flow problem to pay for these expenditures. Respectfully su~itted, . ..0.. tIr , \ - '--~ _IJfJJJ.&LZ'_/:!hft~ --"------ -~---------------------------- Department VOL 23 r~G~ 37 """""" ..,.....,..........,..,-,_......, ... """"""'~';-, TO: Board of County Commissioners RE: Request for Emergency Appropriation DATE: December 3, 1996 Please be advised that after a thorough examination of my current budget it appears that the amount allocated in BARS Account No. 130-000-010 564.00.41.0100 .$5.170.00 of the professional services category is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find there are no funds available to transfer into the deficient account. Therefore, I request an emergency appropriation in the amount of .$5.170.00 for this current year for the following reason(s) outlined below: BARS ACCT NO. CATEGORY AMOUNT 130-000-010 Mental Health 564.00.41.0100 Professional Services - JCCC $5,170.00 Reason for Appropriation: Due to excess revenue received in 1996 from the DNR Timber Sales, Mental Health (aka Jefferson County Community Counseling) has more cash available than originally budgeted to spend. Because JCCC is entitled to receive all tax dollars collected, appropriation request reflects full remittance of collections during 1996. R'drJfully sub~ed, r .. ç liU~AiB1YÁÙ:x~...... --~------~------------------------- Department VOL 23 r,~G; 38 "'~~~-'--'"""""" .. ,.., ,.."..,.... ..~,-',.. . TO: Board of County Commissioners RE: Request for Emergency Appropriation DATE: December 19, 1996 Please be advised that after a thorough examination of my current budget it appears that the amount allocated in BARS Account No. 301-000-010 of the allocations to Construction & Renovation is insufficient to pay necessary expenditures of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find there are no funds available to transfer into the deficient account. Therefore, I request an emergency appropriation in the amount of $25.000 for this current year for the following reason(s) outlined below: ' BARS ACCT NO. Construction & Renovation 301-000-010 CATEGORY AMOUNT 594.1041.00 Prof Services 594.10.62.00 Building Improv. $20,000.00 $ 5,000.00 total $25,000.00 Reason for Extension: Overage due to Facilities Plan Project and Jail Septic Project costs were higher than budgeted amount. The real estate exise tax amount for 1996 is approximately $40,000 higher than budgeted and it will cover costs of these projects. No additional amount will be requested from the general fund. Respe~y submitted, -~~ ~~ LJðYk : Department VOL 23 rAG~ 39 TO: Board of County Commissioners RE: Request for Emergency Appropriation DATE: December 19, 1996 Please be advised that after a thorough examination of my CUlTent budget it appears that the amount allocated in BARS Account No. 183-000-010 of the allocations to Facilities Mana2:ement is insufficient to pay necessary expenditures of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I fmd there are no funds available to transfer into the deficient account. Therefore, I request an emergency appropriation in the amount of $35.000 for this current year for the following reason( s) outlined below: BARS ACCT NO. Facilities Management 183-000-010 CATEGORY AMOUNT 518.30.47.00 Utilities '6~<6.3DA8.00 Repair & Maint. $16,000.00 $19,700.00 Total $35,700.00 Reason for Extension: Overage due to repair and maintenance and utilities costs higher than budgeted amount. Unanticipated repairs include gutter repairs at Clearwater, Tri Area hot water tank, elevator repairs and several other emergency repairs. The $35,700 will be requested as an operating transfer from the general fund. This will leave the Facilities Fund with a fund balance of $71,000 which is approximately 10% of the 1997 budget. Respectfully submitted, ~.=;~ 3uJo ll;" cJ ð-1k..o' Department VOL 23 rt~(' 4n -'" ,._~,' .... " '.. " _... .. .. ..,..--,.,. .'", ' "., .' . ,...'" -.., "..,. ..,....... """__",.".,_,,,,~,~,,_"""""-~--'----'-"""'" '" TO: Board of County Commissioners RE: Request for Emergency Appropriation DATE: December 19, 1996 Please be advised that after a thorough examination of my CUITent budget it appears that the amount allocated in BARS Account No. 001-125-000 of the allocations to Parks & Recreation Fund is insufficient to pay necessary expenditures of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find there are no funds available to transfer into the deficient account. Therefore, I request an emergency appropriation in the amount of $1.245 for this current year for the following reason(s) outlined below: BARS ACCT NO. Parks & Recreation 001-125-000 CATEGORY AMOUNT 574.20.10.00 Salaries $ 1,245.00 Reason for Extension: Overage due to budgeted amount for Facilities Manger (including all funds) shorted in the budget by this amount. Respectfully submitted, L +>¡,,<,b L Department VOL 23 r~~: 41 ,.._-'"."...,-_..-,..,-- ..' ,---~ ",---'..'. ~----_..,----~..-..,.._......,'-_.. ---'" u ";--:;.;., ~.. ;, TO: BOARD OF COUNTY COMMISSIONERS RE: REQUEST FOR EMERGENCY APPROPRIATION 12/20/96 Date Gentlemen: Please be advised that after a thorough examination of my current budget it appears that the amount allocated in BARS Account No. see att~sed of the category is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find there are no funds available to transfer into the deficient account. Therefore, I request an emergency appropriation in the amount of $JO )tx::;ð. ðO- for this current year for the following reason(s} as outlined below: BARS Acct, No. Cateaorv Amount SEE ATIACHED Reason for Appropriation: \ Respectfully submitted, ~ ~i---. District Court Department Revised 7/91 .. . , . VOL 23 Í'~r;~ 42 -~--""""'--- r f ro.-" \, ' REQUEST FOR EMERGENCY APPROPRIATION (cont.) Below is a listing by category of the line items that show as over-spent. While the over-spent categories seem substantial, there is sufficient money in other areas of my budget that will help make up the difference. With the increase experienced by this department this year, the reasons for over-spending seems obvious. With more filings, comes more of everything, paper-work, telephone calls, files, copy paper. jury expenditures, etc. The larger we become, the more it will cost. You ",ill notice that I .have over-spent the total appropriation by an estimated $10,000.00 or 2 %. To hold the expenditures at a 2% increase when we have experienced an approximate 35% increase in caseload was a challenge. To help offset the expenditures, however, I am pleased to report that we collected an estimated $25,391.00 or 5 % over what was anticipated in revenue. BARS Acet. No. Category Amount 512.40.31.0010 Office Supplies 7761..56* 512.40.41.0040 Pro Tern Services 3640.00** 512.40.41.0030 Court Apptd. Attorney 4987.50** 512.40.41.0020 1-800 line/long distance 800.17 512.40.43.0000 Travel 433.74 512.40.48,0000 Repair 206.72 512.40.49,0040 School 433.00 512.40.49.0020 Jury 2,187.87 512.40.31.0020 Printing 3,423.07 ** There has been a coding error in the pro tern services and court appointed attorney categories. Some of the over-expenditure in the court appointed attorney line is actually expenditures for pro tern services. * $3,500.00 of this over expenditure was for the purchase of a new Lanier COtn't Recorder. The old one could no longer be repaired. That kind of expenditure was not anticipated when the 19% budget was prepared, The amount column does not include what I will need in Janwuy to cover December expenditures, but the bottom line I am requesting does, VOL 23 r~r:~ 43 1 r. '., .: