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Home My WebLink About061 97 - œ: N--R{), S~~1' . . STATE OF WASHINGTON County of Jefferson IN THE MATTER OF AMENDING THE SALARY S YS TEM FOR FLSA EXEMPT MANAGEMENT AND PROFESSIONAL EMPLOYEES } } } RESOLUTION NO. 61-97 WHEREAS, management and professional employees of Jefferson County are exempt from the Fair Labor Standards Act and are not represented by a recognized bargaining unit; and, WHEREAS, it is desirable to have a uniform system to fairly classify these FLSA and Union exempt positions and to provide for equitable compensation for said positions; and, WHEREAS, a uniform compensation system was adopted for these employees by passage of Resolution 8-96 on January 8, 1996; and, WHEREAS, it has become evident that an amendment is needed to the system due to the reclassification of a position in the Auditor's Office and the addition of a position in the Prosecuting Attorneys Office. NOW, THEREFORE, BE IT RESOLVED, by the Board of County Commissioners of Jefferson County, that the Management and Professionally Exempt Compensation System is hereby amended as follows: Department/Title Add/Change Accountant - Auditor's Office Move from Grade 1 to Grade 2 Chief Deputy Auditor/ Elections Coordinator Deputy Prosecuting Attorney I Add to Grade 1 Add to Grade 2 This Compensation System shall be applied to all management and professionally exempt positions in Jefferson County. AP~R~V~~a:d signed this /ð4daY~f!Øi .1991. -" , ') OJ '" ' ."",' . /' "'~.~~:1.' , 'I () "" ,//,JEFFERSO COD TY ./: ~>~.~?"~' ,,\ ",.."" BOARD CO I ; ~~"" \\ " '. SEAL: \,~....:.',\\;~!",þ.:"! :';: \\;.".."<.',:."" It :',:. , k ,', ." ): . ". ':" .',' ATTEST: '.." ".' " ""- -'" , ,,' a.-- Lorna Delaney, CMC Clerk of the Board VOL ?3 . t" 35('\ '--'" r ,,' . t} 1820 Jefferson Street PO Box 1220 Port Townsend, WA 98368 DanIel Harpole, Dlatrtct 1 GleD HUDtlDef'ord, Dlatrtct ~ RIchard WoJt, Dlatrlct 3 / . To: From: Subject: Date: Board of County Commissioners David Goldsmith, Deputy Director of Public Services Accountant Position Reclassification April 23, 1997 MEMO The Auditor and I have been working on upgrading the job description and requirements of the Accountant position recently vacated by Mary B. Mary worked closely on developing the job requirements for the position. As a result of this effort a new job description of the position has been adopted (see attached). Based on the education, experience and scope of responsibility represented by the position, I request the position be formally reclassified on the Exempt Position Pay System from Grade I to Grade 2. Please feel tree to discuss this with me should you wish further clarification. Phone (360)385-9100 I 1-800-831-2678 Fax (360)385-9382 jef!bocc@olympus.net . . 3.0 3.1 4.0 4.1 4.2 JEFFERSON COUNTY JOB DESCRIPTION Position: ACCOUNT ANT Department: Auditor Annual Hours Worked: 2080 Exempt Salary System Grade: 2 FLSA: Exempt - Administrative Union: Exempt BBP: NO APproved:~* 1.0 MAJOR FUNCTION AND PURPOSE 1.1 Persons in this position are responsible for planning and coordinating county-wide accounting programs including special projects, financial compliance, and functional, program and management audits through the County Auditor's Office. Perform a variety of advanced accounting, bookkeeping and clerical activities involving complex fiscal record keeping and reporting. 2.0 SUPERVISION RECEIVED 2.1 Persons in this position are given significant discretion, within the scope of policy and regulations, in the routine performance of their duties; supervision and guidance are received from the self directed work team for the accounting function and the County Auditor. SUPERVISION EXERCISED Persons in this position provide coordination within the scope of the self directed work team. Oversight and coordination of major unit or organization accounting processes and procedures. Coordinates the work of employees performing a variety of duties related to maintaining and reviewing accounting and other financial records. SPECIFIC DUTIES AND RESPONSffilLITIES Annual financial report: Annual preparation of the report through general ledger accounting to: 1) present full disclosure of the financial position and results of operations of Jefferson County, and 2) determine and demonstrate compliance with finance related legal and contractual requirements. Accounts payable: Prepare and process payment of expenditures county wide; audit all claims to ensure conformity with Generally Accepted Accounting Principles (GAAP) and County policies; provide on-going assistance to all County departments and special purpose taxing districts with procedural and general accounting questions. Jefferson County - Job Description April 23, 1997 Page: I 4.3 4.4 4.5 4.6 4.7 4.8 4.9 4.10 4.12 Budget: Participate as a team member of the County's Budget Committee for the preparation of the county-wide budget. Work includes payroll and benefit projections; revenue projections; procedural planning; collation and input; availability as an information resource for all County departments, special purpose taxing districts and outside agencies. Supports the development, coordination and management of Federal and State grants and other financial assistance programs handled through the Jefferson County Community Services Fund. Provides information to assist with the preparation of grant applications, negotiation of terms of grant agreements, preparation of interlocal agreements, applications for budget and scope of work amendments, prepare and review reimbursement requests, receive grant reimbursement. Cost Allocation Plan: Annual update of the county-wide document which serves as a means to identify indirect central service costs and develops an indirect rate proposal. Annual Financial Perspective: Coordinate and compile a five year perspective report that provides information on the operations of Jefferson County, in a readable, simplified format. Report includes summarized revenue and expenditure tables, graphs and short narratives on the function and purpose of each County department. Fiscal impact projections and reporting: Coordinate and compile preparation of fiscal impact statements, cost analysis and trend analysis for all County departments. Coordinates the keeping of a complete set of accounting records for departments within the County's operation. Assures accurate recording, balancing, and classification of all financial transactions to proper accounts in accordance with County procedures and double entry bookkeeping principles. Provides technical backup to elected Auditor in professional auditing procedures. Continually analyzes the various accounts, financial summaries, and statements associated with area of assignment and develops and implements improvements in the accounting system or its procedures, as authorized. Coordinates and cooperates with outside auditors as required during periodic audits of the County's financial records. 4.11 Receives, interprets, and acts upon administrative or legislative changes as they apply to the area of responsibility. Performs highly complex, unusual, or critical coding, mathematical calculations, segregation, allocations or classifications requiring an added measure of procedural knowledge, technical knowledge, or authority beyond that of subordinates. Jefferson County - Job Description Apri123,1997 Page: 2 4.13 4.14 4.15 4.16 5.0 5.1 5.2 Manipulates data management system to enter, update, display, edit, search, and purge financial information recorded on electronic data processing equipment. Reviews and prepares complex or unusual financial documents for data processing. Responds to inquiries routed from other departments, outside agencies, or the general public, supplying information which is known and available or opinions and instructions as authorized; directs difficult situations to proper individuals. Participates in various research projects and special assignments as directed. Perform other tasks as directed. REQUIRED KNOWLEDGE AND ABILITIES Ability to read, analyze, and interpret common scientific and technical journals, policy and regulations, and legal documents. Ability to respond to common inquiries or complaints from customers, regulatory agencies, or members of the business community. Ability to write speeches and articles for publication that conform to prescribed style and format. Ability to effectively present information to top management, public groups, and/or boards of directors. Ability to work with mathematical concepts such as probability and statistical inference, and fundamentals of plane and solid geometry and trigonometry. Ability to apply concepts such as fractions, percentages, ratios, and proportions to practical situations. 5.3 Ability to define problems, collect data, establish facts, and draw valid conclusions. Ability to interpret an extensive variety of technical instructions in mathematical or diagram form and deal with several abstract and concrete variables. 5.4 Knowledge of federal, State and County policies and regulations affecting area of responsibility. 5.5 Ability to accurately search columns of numbers in small print for errors, data entry, and related purposes. 5.6 Ability to develop, improve, and install accounting and bookkeeping procedures and systems in the interest of efficiency, effectiveness and standardization. 5.7 Ability to perform involved arithmetic operations quickly and accurately and to attend to detail and work under pressure. 5.8 Ability to use a typewriter, computer terminal, personal computer, calculator, and other office equipment standard to areas of assignment and to adapt to new and/or modified Jefferson County - Job Description April 23, 1997 Page: 3 5.10 5.11 5.12 5.13 6.0 6.1 6.2 7.0 7.1 7.2 7.3 equipment which may be acquired. Maintain a high standard for accuracy, completeness, and efficiency in the preparation of reports and budgets. Independent and self motivated to complete required deadlines while simultaneously completing other tasks. Ability to establish and maintain cooperative working relationships with other departments, outside agencies, and the general public. While preforming the duties of this job, the employee is frequently required to talk or hear, sit and use hands to finger, handle, or feel objects, tools, or controls. The employee occasionally required to climb or balance; and stoop, kneel, crouch, or crawl; stand; walk; and reach with hands and anTIs. Good health, and good physical condition, appropriate to the position. The employee must occasionally lift and/or move up to 50 pounds. Specific vision requirements include: close, distance, color, peripheral, depth perception, the ability to adjust focus, and the ability to read small print. MINIMUM QUALIFICATIONS Undergraduate degree (B.A) in accounting or business related field or Associate's degree (AA) or equivalent from a two-year college or technical school in accounting or related field, supplemented by course work in accounting or government accounting; and supplemented by a minimum of five (5) years experience in progressively responsible accounting positions up to and including responsibility for accounting functions for a major unit or entire organization; or equivalent combination of education and experience. Valid Washington State Driver's License. 6.3 Ability to successfully complete various required training classes and obtain certificates necessary for functional skills performance, maintenance and improvement. DESIRABLE OUALIFICA TIONS AND ABILITIES Familiarity with tools, instruments, equipment and techniques commonly used in the perfonnance of related tasks. Ability to quickly grasp new techniques, deal with rapid changes in events, remain calm in stressful situations, relate to various personality styles in a calm, professional manner. Understands the need for maintaining confidentiality of sensitive infonnation. Jefferson County - Job Description April 23. 1997 Page: 4 "- 7.4 Knowledge offund accounting, payroll laws and procedures, and Generally Accepted Accounting Principles (GAAP). 7.5 Assure efficient and effective utilization of volunteers and department personnel, funds, materials, facilities, and time. 8.0 WORK ENVIRONMENT 8.1 The noise level of the work environment is usually moderate. This job description does not constitute an employment agreement between the employer and employee, and is subject to change as the needs of the employer and requirements of the job change. Jefferson County - Job Description April 23, 1997 Page: 5