HomeMy WebLinkAbout050922ca01JEFFERSON COUNTY
BOARD OF COUNTY COMMISSIONERS
CONSENT AGENDA REQUEST
TO: Board of County Commissioners
FROM: Mark McCauley, County Administrator
DATE: May 9, 2022
RE: Hearing Notice: re: General -Purpose Community Development Block Grant
Application for Community Facilities in Partnership with Trinity United Methodist
Church
STATEMENT OF ISSUE: On Monday, May 2, 2022 the Board of County Commissioners gave the
County Administrator approval to submit a General -Purpose Community Development Block
Grant application to the Washington State Department of Commerce in partnership with Trinity
United Methodist Church.
These grants fund activities such as public infrastructure, community facilities, affordable
housing and economic development projects that benefit low and moderate -income people.
Trinity has been making significant improvements to its church for the benefit of local
community groups most significant of which is child care for people with limited incomes.
Trinity has identified additional improvements they would like to make that they estimate
would cost approximately $124,000 to complete. These improvements appear to be eligible for
these grant funds. In order to apply for this grant Trinity needs a municipal -partner to sponsor
the grant application. The county has agreed to be their sponsor.
ANALYSIS: In order to apply for the grant, the county must hold a public hearing. We propose
to hold a public hearing on May 23, 2022. A public hearing notice announcing the hearing is
attached.
FISCAL IMPACT: This request has no fiscal impact as any grant would be budget neutral.
RECOMMENDATION: Approve the attached public hearing notice.
REVI D BY:
Mark McC ey, County Administr or Date
Please publish 2 times: May 11 and 18, 2022
Contact Person: Adiel 385-9102
Bill to: Jefferson County Commissioners
P.O. Box 1220
Port Townsend, WA 98368
NOTICE OF PUBLIC HEARING
Community Development Block Grant (CDBG) for 2022-2023 General Purpose Grant Application
in Partnership with Trinity United Methodist Church
NOTICE IS HEREBY GIVEN that a public hearing is scheduled by the Jefferson County Board of
Commissioners for MONDAY, May 23, 2022 at 10:30 a.m. in the Commissioners' Chambers,
County Courthouse, 1820 Jefferson Street, Port Townsend, WA 98368. Notice of said hearing is to be
published in the official newspaper of Jefferson County.
This hearing is to inform citizens of the availability of funds and eligible uses of the State General
Purpose Community Development Block Grant (CDBG), receive comments on proposed activities,
particularly from lower income persons residing in Jefferson County and to review community
development needs. The proposed grant is for $124,000 which would be used for renovation and
repair projects at Trinity United Methodist Church such as roof and window replacements among
others. The BOCC is interested in hearing public testimony on this issue.
Community Development Block Grant (CDBG) for 2022-2023 General Purpose Grant Application
in Partnership with Trinity United Methodist Church is available for viewing on the County website
at htips://test.co.Jefferson.wa.us/WeblinkExternaUDocView.aspx?id=3476745&dbid=0&repo=Jefferson
You are welcome to participate in this hearing. You will need to join the meeting by 10:30 a.m.
using the following methods: VIRTUALLY: Via the following Zoom, link:
https:Hzoom.us/j/93777841705, PHONE: Dial 1-253-215-8782 and enter access code: 937-7784-
17054 and press *9 to "raise your hand" to be called upon. Access for the hearing impaired can be
accommodated using Washington Relay Service at 1-800-833-6384, IN -PERSON: This option may be
limited as we are operating at 50% room capacity at this time.
To view documents or watch this meeting live with no participation, go to www.co.jefferson.wa.us
Follow the links under "Quick Links: Videos of Meetings: Today. " If you experience difficulties
joining the meeting or viewing documents please call 360-385-9100 to report any issues.
In addition, written testimony is also invited beginning on May 9, 2022 and ending on May 23, 2022
at the end of the Public Hearing, unless extended by the Board of County Commissioners. Written
public testimony may be submitted by Email to: jeffbocc oco.jefferson.wa.us; or by Mail to:
Jefferson County Commissioners' Office; PO Box 1220, Port Townsend, WA 98368. Testimony
must be received by the Board of County Commissioners by the end of the hearing testimony period.
Signed this 9a' day of May, 2022.
JEFFERSON COUNTY
BOARD OF COMMISSIONERS
/S/Heidi Eisenhour, Chair
Federal Citizen Participation Requirements
For Local Government Applicants to the State CDBG Program
Federal Regulations 24 CFR 570.486 (a)
(a) Citizen participation requirements of a unit of general local government. Each unit of general local
government shall meet the following requirements as required by the state at Sec. 91.115(e) of this
title.
(1) Provide for and encourage citizen participation, particularly by low and moderate income persons
who reside in slum or blighted areas and areas in which CDBG funds are proposed to be used;
(2) Ensure that citizens will be given reasonable and timely access to local meetings, information,
and records relating to the unit of local government's proposed and actual use of CDBG funds;
(3) Furnish citizens information, including but not limited to:
(i) The amount of CDBG funds expected to be made available for the current fiscal year
(including the grant and anticipated program income);
(ii) The range of activities that may be undertaken with the CDBG funds;
(iii) The estimated amount of the CDBG funds proposed to be used for activities that will meet
the national objective of benefit to low and moderate income persons; and
(iv) The proposed CDBG activities likely to result in displacement and the unit of general local
government's anti -displacement and relocation plans required under Sec. 570.488.
(4) Provide technical assistance to groups representative of persons of low and moderate income
that request assistance in developing proposals in accordance with the procedures developed by
the state. Such assistance need not include providing funds to such groups;
(5) Provide for a minimum of two public hearings, each at a different stage of the program, for the
purpose of obtaining citizens' views and responding to proposals and questions. Together the
hearings must cover community development and housing needs, development of proposed
activities and a review of program performance. The public hearings to cover community
development and housing needs must be held before submission of an application to the state.
There must be reasonable notice of the hearings and they must be held at times and locations
convenient to potential or actual beneficiaries, with accommodations for the handicapped. Public
hearings shall be conducted in a manner to meet the needs of non-English speaking residents
where a significant number of non-English speaking residents can reasonably be expected to
participate;
(6) Provide citizens with reasonable advance notice of, and opportunity to comment on, proposed
activities in an application to the state and, for grants already made, activities which are proposed
to be added, deleted or substantially changed from the unit of general local government's
application to the state. Substantially changed means changes made in terms of purpose, scope,
location or beneficiaries as defined by criteria established by the state.
(7) Provide citizens the address, phone number, and times for submitting complaints and grievances,
and provide timely written answers to written complaints and grievances, within 15 working days
where practicable.
Washington -
Department of
ez—At
We strengthen communities
r
RURAL COMMUNITY GRANTS FOR ACTIVITIES THAT BENEFIT LOW -AND MODERATE -INCOME PERSONS
COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG)
General Purpose Grants - $11,500,000
For planning or construction of public infrastructure, community
facilities, affordable housing, and economic development projects.
Competitive. Maximum grant up to $1,000,000 based on project
type. Application materials available in March and due in June.
Public Services Grants - $1,500,000
For 17 counties and community action agencies to fund services for
lower income persons. Allocated by a formula based on population
and poverty. Application materials available in February and due in
April.
National Objectives
Funded by the US Department of Housing & Urban Development,
CDBG activities must meet one of these national objectives:
• Principally benefits low -and moderate -income (LMI) persons
• Aids in the prevention or elimination of slums or blight
• Addresses imminent threat to public health or safety
Funding is contingent on HUD approval of the state CDBG Action
Plan.
Jon Galow
PROGRAM MANAGER
Local Government Division
ion. aalowna commerce.wa.aov
Phone: 509.847.5021
www.commerce.wa.gov/CDBG
COMMUNITY DEVELOPMENT
BLOCK GRANT (CDBG)
February 2022
JEFFERSON COUNTY
BOARD OF COUNTY COMMISSIONERS
CONSENT AGENDA REQUEST
TO: Board of County Commissioners
FROM: Mark McCauley, County Administrator
DATE: May 2, 2022
SUBJECT: Request Board of County Commissioners permission to apply for a
Washington State Department of Commerce Community
Development Block Grant (CDBG) in partnership with Trinity
United Methodist Church
STATEMENT OF ISSUE; Trinity United Methodist Church approached the county to determine whether the county
would consider partnering with them in applying for a General -Purpose Public Development Block Grant. These
grants fund activities such as public infrastructure, community facilities, affordable housing and economic
development projects that benefit low and moderate -income people. Trinity has been making significant
improvements to its church for the benefit of local community groups most significant of which is child care for
people with limited incomes. The county gave Trinity a $20,000 grant to assist them with these improvements. They
make their facilities available for little to no rent. A list of those groups using the facility is attached.
Trinity has identified additional improvements they would like to make that they estimate would cost approximately
$124,000 to complete. The improvements they wish to make appear to qualify for funding through the CDBG grant
program. In order to apply for these grant funds Trinity needs a municipal sponsor. They have asked the county to
serve as their sponsor. Their letter asking the county to serve as their sponsor is also attached.
ANALYSIS: The county has experience with CDBG grants and has the bandwidth to apply for these funds in
partnership with Trinity, which would become a sub -recipient. Staff believes that this facility serves the public well
and that the additional improvements will further increase the value of the facility to the community.
Staff is requesting permission to apply for a General Purpose CDBG grant in partnership with Trinity United
Methodist Church.
FISCAL IMPACT; This request will be budget neutral so it will have no budget impact. A supplemental budget
request will need to be submitted and approved should the county be awarded the grant.
RECOMMENDATION: That the Board of County Commissioners grant permission for staff to apply for a General
Purpose CDBG grant in partnership with Trinity United Methodist Church.
REVLPWED BY:
.114
Mark McC ato (Vey, County Adminis [ tc
Trinity United Methodist Church
;Mr. Vlark McCauley, Jefferson County Administrator:
Dear Mr. McCaulay:
609 Taylor Street
Port Townsend, WA 98368
360-385-0484
trinityumc@olympus.net
April 24, 2022 trinityumept.org
Thank you for your interest and support of our proposal to work together with Jefferson County
to secure a Washington Department of Commerce Community Development Block Grant. This
grant program is to fund and support coordinated programs between counties with populations
less than 200,000 that partner with community development projects of nonprofit
organizations, which become a subrecipient of funding. Qualifying projects include
reconstruction and rehabilitation of public and community facilities. Some qualifying activities
include local microenterprise assistance and capital improvement plans. Maximum grant
amounts under this program range from $1 mil for construction and acquisition projects to
$250,000 for local microenterprise assistance programs.
As a subrecipient partner applicant, the 150 year old Trinity United Methodist Church facilities'
renovations in this proposal are specifically for the purpose of building repairs and renovations
that will enable many local organizations to safely and comfortably continue their use of the
spaces they need at little or no rent. Of the 12 regular and occasional space users, the two
weekday pre-school/childcare programs demonstrate how these facilities are regularly
addressing a serious need in Jefferson County, and simultaneously helping low income parents
to remain employed.
The seven renovation/facilities repair projects planned have total estimated costs of $124,000
before inflation. These repair projects include: roof and 30 year old windows replacements, and
ADA bathroom upgrade at the pre-school building; ADA automatic door opener; old oil
furnace/boiler replacement with electric; kitchen renovation to qualify as a "Donor Level
Kitchen" facilitating regular meals preparation for the Port Townsend Homeless Shelter, and
flood damage from the old boiler overflow.
Application deadline to DOC is June 1 and Grant awards announced in September.
We appreciate your support for needed repairs to our community services facilities, and your
staffs assistance with making our formal application to the DOC by their June 1 deadline.
Sincerely,
Jeffrey D. Kri /a,xrust
cc: Judy F. Shepherd
Past Script.
The Trinity United Methodist Church in the predominantly rural Jefferson County WA (population
32,977) has acquired buildings in addition to its primary religious property and has funded these
properties through church sources. It has made these spaces available at no cost to a wide
range of service organizations supporting communities in need in Jefferson County. Space is in
critically short supply in this county and there are at present no alternative spaces available to
serve these organizations. To continue and expand these programs, however, we are facing
additional costs for Americans With Disabilities Act improvements. upgrading of a pre-existing
kitchen to meet public use standards, and various security and weather upgrades to the shell of
the buildings. This proposal for funding addresses the minimum requirements needed for
necessary regulatory compliance for these service organizations to operate in the buildings that
Trinity provides.
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