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HomeMy WebLinkAbout051622ca04 615 Sheridan Street Port Townsend, WA 98368 delleson www.JeffersonCountyPublicHealth.org Consent Agenda Public Healt hl JEFFERSON COUNTY BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST TO: Board of County Commissioners Mark McCauley, County Administrator FROM: Pinky Mingo, Environmental Public Health and Water Quality Director Tami Pokorny, Natural Resources Program Coordinator DATE: SUBJECT: Agenda item — Amendment #1 to the Interagency Agreement with WA Dept. of Fish and Wildlife (WDFW) to support the North Pacific Coast Marine Resources Committee (NPC MRC) and its projects; July 1, 2021 —June 30, 2023; additional $114,000 in funding, for a total of $154,000 STATEMENT OF ISSUE: Jefferson County Public Health requests approval of Amendment #1 to the Interagency Agreement with WA Dept. of Fish and Wildlife (WDFW) to support the North Pacific Coast Marine Resources Committee (NPC MRC) and its projects; July 1, 2021 —June 30, 2023; additional $114,000 ANALYSIS/STRATEGIC GOALS/PRO'S and CON'S: This Amendment provides an additional $114,000 to fund the administrative capacity of the North Pacific Marine Resources Committee as well as its scientific, educational and outreach activities and projects. The goal of the Coastal MRC program is to understand, steward, and restore the marine and estuarine ecological processes of the Washington Coast in support of ecosystem health, sustainable marine resource-based livelihoods, cultural integrity, and coastal communities. This following project applications were submitted to the NPC MRC in response to a Request for Proposals in late 2021 and recommended for funding at its regular meeting last December. Separate agreements with each of the project sponsors will follow in coming weeks. • Washington CoastSavers— Rebuilding of Online Volunteer Registration System and Expanding Outreach • Seattle Aquarium — Remotely Operated Vehicle (ROV) Testing and Artificial Intelligence (AI) Analyses • University of Washington — Geologic Hazards and Rapid Terrace Erosion at Rialto Beach, Olympic National Park, WA • University of Washington — Dead Bird Citizen Science for Youth Community Members: a Pilot Internship Program with COASST • Twin Harbors Waterkeeper— Remote Cleanups on Olympic National Park Beaches • Twin Harbors Waterkeeper— Micro-plastic Education and Outreach for Youth on the North Pacific Coast Community Health Developmental Disabilities Environmental Public Health 360-385-9400 360-385-9444 360-385-9401 (f) (f) 360-379-4487 Always working for a safer and healthier community EH-21-052-Al • National Marine Sanctuary Foundation — MATE Olympic Coast Remotely Operated Vehicle (ROV) Competition: Taking Blue Tech to New Depths FISCAL IMPACT/COST BENEFIT ANALYSIS: Funding for this amendment is provided by the State General Fund and administered through the WDFW Coastal MRC Program. There is no impact to the Jefferson County General Fund for this agreement and there are no match requirements. RECOMMENDATION: JCPH Management recommends BOCC signature for Amendment #1 to the Interagency Agreement with WA Dept. of Fish and Wildlife (WDFW) to support the North Pacific Coast Marine Resources Committee (NPC MRC) and its projects; July 1, 2021 —June 30, 2023; additional $114,000 in funding, for a total of $154,000 REVIEWED BY: 44- 'r1/ L /— Mark McCaule C 5 / County Administrator Date Community Health Environmental Public Health Developmental Disabilities 360-385-9444 360-385-9400 Always working for a safer and healthier community (f) 360-379-4487 360-385-9401 (f) DocuSign Envelope ID:346D0EE0-88B0-4374-A71 E-7A2AC919D049 Washington Department of FISH and WILDLIFE CONTRACT AMENDMENT TITLE: North Pacific MRC 21-23 WDFW NUMBER: 21-18965 CONTRACTOR: Jefferson County AMENDMENT NUMBER: 1 AMENDMENT VALUE: $114,000 AMENDMENT EFFECTIVE DATE: CONTRACT END DATE: February 1, 2022 June 30, 2023 The above-referenced Contract between the State of Washington, Department of Fish and Wildlife (WDFW); and Jefferson County is hereby amended as follows: AMEND Agreement Section — E I Compensation/Payment The Agreement value is increased by$114,000 for work authorized under this Amendment. This Amendment brings the AWARD allowed under this Agreement to$154,000. AMEND Attachment C I Statement of Work Awards additional funds for Task 1 Adds new Tasks numbered 2,3,4, 5,6,7, and 8 are added under this Amendment. Attachment C-Statement of Work is replaced in its entirety under this Amendment. No other changes authorized under this Amendment. All other terms and conditions of this Contract remain in full force and effect. THIS AMENDMENT is executed by the persons signing below, who warrant that they have the authority to execute this Amendment. JEFFERSON COUNTY WASHINGTON DEPARTMENT OF FISH BOARD OF COUNTY COMMISSIONERS AND WILDLIFE SIGNATURE AND DATE SIGNATURE AND DATE Heidi Eisenhour,Chair Jeffrey Hugdahl PRINTED NAME AND TITLE PRINTED NAME AND TITLE Approved as to form only: � ._— May 6, 2022 Philip C.Hunsucker Date Chief Civil Deputy Prosecuting Attorney CMS No.22-19992 EH-21-052-A l DocuSign Envelope ID:346D0EE0-88B0-4374-A71 E-7A2AC919D049 Amendment 1 Attachment C Statement of Work 2021-2023 COASTAL MRC- North Pacific Coast MRC 07/01/2021—06/30/2023 SUMMARY PROJECT DESCRIPTION The purpose of this contract is to support the administrative capacity for the North Pacific County Marine Resources Committee (MRC) and provide funds for the MRC to participate in meetings of the Washington Coastal Marine Advisory Council (WCMAC) and projects. The goal of the Coastal MRC Program is to understand, steward, and restore the marine and estuarine ecological processes of the Washington coast in support of ecosystem health, sustainable marine resource-based livelihoods, cultural integrity, and coastal communities. This contract addresses the following program benchmarks: Education and Outreach, Coastal Communities, Marine Habitats, Marine Life, Marine and Freshwater Quality, and Sound Science. Amendment#1: Under this amendment, the total award will increase by$114,000 for a new total award of$154,000. The cost for Task#1 is increased by$35,331 and new tasks numbered two through eight are added. Contract Award for FY2021 and FY2023: $154,000 The following tasks are required for the completion of this contract: Operations-Task 1: MRC Coordination Jefferson County will provide MRC coordinator support for the MRC. This includes planning, organizing, and facilitating meetings, recording, and distributing meeting and activity summaries to those interested in the MRC activities. The MRC coordinator will manage tasks of the MRC, assign work to volunteers, and assure timely completion of work and final reports. The MRC coordinator is also responsible for coordinating with WDFW and completing contract deliverables. Additionally, the MRC coordinator will maintain and develop outreach tools to communicate with the MRC and the public regarding activities and accomplishments. Cost: $75,331 Deliverable la: If changed, name and contact information for the MRC Coordinator and County contacts. (Due November 15, 2021, and October 15, 2022) Deliverable 1b: FY2021 and FY2023 project budget and work plan. (Due December 15, 2021, and June 15, 2022, respectively) Deliverable 1c: Annual Report that includes summary of actions/projects completed in each calendar year with a list of project partners, a program/project highlight and priority actions for the next year. This information will be included in the annual report to the Legislature. (Due October 31, 2021, and October 31, 2022, for each Calendar Year) AMENDMENT 1 C I STATEMENT OF WORK PAGE 1 OF 5 DocuSign Envelope ID:346D0EE0-88B0-4374-A71E-7A2AC919D049 Deliverable 1d: Submit quarterly progress reports on the Quarterly Report form describing the progress and barriers for each contract deliverable along with an A-19 request for reimbursement form. (Due October 15, January 15, April 15, and July 10 of each FY) Deliverable le: If revised, submit a list of county appointed MRC board members including full name, organization, and MRC seat representation. If revised, approved Ground Rules and By Laws. (Due July 10, 2021, and July 10, 2022) Deliverable 1f: As necessary, send WDFW coordinator updates for program website and develop additional outreach tools. (Due as necessary) Deliverable 1g: Submit a final report that includes recommended products for MRC development, a description of challenges and growth over the past year, and ideas on new ways to utilize the MRC to implement the Coastal MRC Program Priorities. (Due July 10, 2021, and July 10, 2022) Task 2: Washington CoastSavers— Rebuilding of Online Volunteer Registration System and Expanding Outreach Funding from the NPC MRC will be used to support the costs of rebuilding the CoastSavers online registration system and expanding our outreach materials. The updated registration system will help to streamline communication between CoastSavers and volunteers, resulting in a more user-friendly volunteer experience and enhanced recruitment for our multiple coast- wide cleanups. The expanded outreach materials, including a StoryMap, will engage the public on the issue of marine debris and the CoastSavers mission of keeping Washington's beaches clean. This task addresses all six of the program's benchmarks. Cost: $5,390 Deliverable 3a: Updated Washington CoastSavers website (www.coastsavers.org). (Due June 30, 2022) Deliverable 3b: StoryMap. (Due June 15, 2023) Deliverable 3c: Submit a WDFW final report form. (Due June 15, 2023) Task 3: Seattle Aquarium—Remotely Operated Vehicle (ROV)Testing and Artificial Intelligence (Al)Analyses In conjunction with Tribal, state, federal, and non-profit partners, the project will bring the next generation of subtidal monitoring technology and analytical techniques—ROVs and Artificial Intelligence (AI)—into kelp forests and communities along the Outer Coast. Seattle Aquarium will iteratively test and modify standardized ROV survey protocols to obtain high-resolution video of the benthos in relatively shallow waters (5-40m) characterized by urchin barrens, understory algae, and canopy-forming beds of Bull (Nerocystis Iuetkeana) and Giant (Macrocystis pyrifera) kelp. As it would be labor intensive to have a human review all the ROV imagery, existing Al algorithms will be trained to classify percent-coverage from photo stills (CoralNet [1]) and identify and track individuals from video (VIAME [2]). The project is envisioned as a first step towards a long-term subtidal monitoring program in partnership with communities. It will host a Schools Without Walls event in Neah AMENDMENT 1 C I STATEMENT OF WORK PAGE 2 OF 5 DocuSign Envelope ID:346D0EE0-88B0-4374-A71 E-7A2AC919D049 Bay focused around ROV survey methods and will engage Neah Bay High School and the Quileute Tribal School to develop kelp-forest lecture content and ROV-based field trips so that students can experience the seafloor right outside of their classrooms. This task addresses the program benchmark: Marine Habitats. Cost: $24,800 Deliverable 4a: Final project report from the Seattle Aquarium to NPC MRC (Due June 15, 2023) Deliverable 4b: Submit a final DFW report form. (Due June 30, 2023) Task 4: University of Washington—Geologic Hazards and Rapid Terrace Erosion at Rialto Beach, Olympic National Park, WA The beach and adjacent low-elevation marine terrace and upland at Rialto Beach are providing critical data regarding earthquakes in the Cascadia Subduction Zone, landslides, vegetation changes, and rapid erosion. Work to date supports a hypothesis that the 1700 Cascadia Earthquake not only caused coastal subsidence to the south, but also caused uplift on the North Coast. This project will collect data to determine the timing of two landslides and monitor the rate of erosion and beach/terrace change. It will build a data repository to catalog the critical information being gathered and develop graphics that could be used in an interpretive brochure about geologic significance of the beach and terrace at Rialto Beach. This task addresses the program benchmarks: Marine Habitats, Sound Science, Education and Outreach, and Costal Communities. Cost: $28,884 Deliverable 5a: Project report and graphics from UW to NPC MRC (Due June 15, 2023) Deliverable 5b: Submit a final DFW report form. (Due June 15, 2023) Task 5: University of Washington—Dead Bird Citizen Science for Youth Community Members: a Pilot Internship Program with COASST This project is a pilot program to connect youth who reside along the outer coast of Washington in Jefferson and Clallam counties with the opportunity to gain experience conducting environmental research as part of COASST's beached bird survey program. A team of two, senior-level high school students/recent high school graduates will adopt a local beach and survey monthly, aided by their local mentor (a COASST participant). They will receive training at the beginning of the year by COASST staff, check in remotely with their COASST mentor each month post-survey, tour COASST/the University of Washington's College of the Environment mid-year, and present the results of their surveys at the end of their internship at a training event hosted by COASST staff in their community. Long-term sustainability of the COASST dataset on the outer Washington coast depends on strong connections to community. Intern participation in the program will provide: 1) a concrete opportunity for local youth to explore a STEM career path; 2) revitalized COASST connections with local teachers and community members; and 3) a continuation of the COASST beached bird dataset, which continues to be the metric by which local and global environmental changes (including the impacts of changing sea surface temperature, oil spills, or harmful algal blooms) may be AMENDMENT 1 C I STATEMENT OF WORK PAGE 3 OF 5 DocuSign Envelope ID:346D0EE0-88B0-4374-A71 E-7A2AC919D049 measured. This task addresses the program benchmarks: Sound Science and Education and Outreach. Cost: $11,951 Deliverable 6a: Submit final project report by COASST summarizing results of the pilot project (Due June 15, 2023) Deliverable 6b: Submit a final DFW report form. (Due June 15, 2023) Task 6:Twin Harbors Waterkeeper- Remote Cleanups on Olympic National Park Beaches This project will provide supplies, tipping fees and travel support for volunteers recruited by Twin Harbors Waterkeeper to collect plastic and other debris from two remote cleanups of wilderness beaches between Scotts Bluff and Cape Alava, with a goal of removing a total of 3,000 pounds of debris. This project is consistent with the benchmarks Marine Habitats and Education and Outreach. Cost: $2,657 Deliverable 7a: Two beach cleanups (Due June 15, 2023) Deliverable 7b: Submit a final DFW report form (Due June 15, 2023) Task 7:Twin Harbors Waterkeeper—Micro-plastic Education and Outreach for Youth on the North Pacific Coast The purpose of this project is to educate youth to take action to reduce their use of single use plastic. This project will conduct two virtual teacher training workshops and up four classroom trainings at North Coast schools to inform students and community members about the "close the loop" concept. The workshops will train teachers to use lab equipment to separate and isolate microplastic fibers from samples collected on nearby beaches and educate youth on the difference between primary and secondary microplastic. In the classroom, youth will learn how and why micro-plastic is a health hazard to aquatic life, and to humans. The project addresses the benchmarks Marine Life, Sound Science and Coastal Communities. Cost: $3,687 Deliverable 8a: Two teacher workshops (Due June 15, 2023) Deliverable 8b: Four classroom trainings (Due June 15, 2023) Deliverable 8c: Submit a final DFW report form. (Due June 15, 2023) Task 8: National Marine Sanctuary Foundation—MATE Olympic Coast Remotely Operated Vehicle (ROV) Competition:Taking Blue Tech to New Depths This project will support the next in-person MATE Olympic Coast ROV Competition in Forks WA. The MATE Olympic Coast ROV Competition uses underwater robots, also known as Remotely Operated Vehicles or ROVs to engage students in science, technology, engineering and math (STEM) and prepare students for technical careers. The competition provides students opportunities for hands-on experience in STEM while student teams develop and apply technical, teamwork and problem-solving skills as they tackle missions modeled after real-world scenarios from the ocean workplace. The MATE Olympic Coast ROV Competition meets the MRC benchmark of Education and Outreach. Cost: $1,300 Deliverable 9a: One MATE ROV competition (Due June 15, 2023) Deliverable 9b: Submit a final DFW report. (Due June 15, 2023) AMENDMENT 1 C I STATEMENT OF WORK PAGE 4 OF 5 DocuSign Envelope ID:346D0EE0-88B0-4374-A71 E-7A2AC919D049 Task Summary Initial Task# Task Title contract Amendment 1 New amount Task 1 MRC Coordination $40,000 $35,331 $75,331 Task 2 WA CoastSavers $0 $5,390 $5,390 Task 3 Seattle Aquarium $0 $24,800 $24,800 Task 4 UW Geologic Hazards $0 $28,884 $28,884 Task 5 UW Dead Bird Citizen Science $0 $11,951 $11,951 Task 6 Twin Harbors Waterkeeper Remote Cleanups $0 $2,657 $2,657 Task 7 Twin Harbors Waterkeeper Micro-plastic Ed $0 $3,687 $3,687 Task 8 Nat'l Marine Sanctuary Foundation $0 $1,300 $1,300 Total $40,000 $114,000 $154,000 AMENDMENT 1 C I STATEMENT OF WORK PAGE 5 OF 5 uocu ign envelope lu. Dy r uli'+r J-r r ru-'+o I 4-D000-L,O 000r 1.uVHV Washington Department of FISH and INTERAGENCY AGREEMENT WILDLIFE TITLE: North Pacific Marine Resource Committee 21-23 WDFW NUMBER: 21-18965 CONTRACTOR: Jefferson County CONTRACT PERIOD: 07/01/2021 to 06/30/2023 TYPE: Payable/Goods and Services/Interlocal CONTRACT VALUE: $40,000.00 A. PARTIES TO THIS CONTRACT This Contract is entered into between the Washington State Department of Fish and Wildlife (WDFW), 600 Capitol Way North, Olympia, WA 98501-1091; and Jefferson County (Contractor), PO Box 1220, Port Townsend, WA 98368; and shall be binding upon the agents and all persons acting by or through the parties. B. PURPOSE OF CONTRACT This contract sets out the terms and conditions by which the Contractor shall provide goods and/or services to WDFW. C. DESCRIPTION OF PROJECT The Contractor shall perform the project as described in Attachments, which are incorporated herein by this reference: Attachment-A- General Terms and Conditions Attachment- B -Contract/Project Summary Attachment-C - Statement of Work D. PERIOD OF PERFORMANCE The performance period under this Contract shall commence on 07/01/2021 and terminate on 06/30/2023. No expenditures made before or after this period are eligible for reimbursement unless incorporated by written amendment into this Contract. The Contract may be terminated, or the performance period extended pursuant to terms set forth in Attachment"A." E. COMPENSATION/PAYMENT The total dollars provided by WDFW for this project shall not exceed $40,000.00. The Contractor shall be responsible for all project costs exceeding this amount. Only eligible reimbursement activities that are in direct support of the project deliverables identified in this Contract will be reimbursed. Any additional services provided by the Contractor must have prior written approval of WDFW. Compensation for services rendered shall be payable upon receipt of properly completed invoices, which shall be submitted to the Project Manager by the Contractor not more often than monthly. The invoices shall describe and document to WDFW's satisfaction a description of work performed, activities accomplished, or the progress of the project. The rates shall be in accordance with those herein agreed to. Payment shall be considered timely if made by WDFW within 30 days after receipt of properly completed invoices. Payment shall be sent to the address designated by the Contractor. WDFW may, in its sole discretion, terminate the contract or withhold payments claimed by the Contractor for the services rendered if the Contractor fails to satisfactorily comply with any term or conditions of this contract. F. RIGHTS AND OBLIGATIONS All rights and obligations of the parties of this Contract are subject to this Contract, including the Attachments, which are incorporated herein by this reference. By signing this Contract, the Contractor acknowledges that they have read, fully understand, and agree to be bound by all terms and conditions set forth in this Contract. G. COMPLIANCE WITH APPLICABLE STATUTES, RULES, AND WDFW POLICIES The Contractor shall comply with, all applicable state, federal, and local laws, and regulations, including published WDFW policies, while performing under this Contract WDFW#21-18965 PAGE 1 EH-21-052 DocuSign Envelope ID: b39/uc;4I-U-f/1-9-4b1L-t3uUtS-L:00eoeeILUU4U H. ORDER OF PRECEDENCE In the event of an inconsistency in this contract, unless otherwise provided herein, the inconsistency shall be resolved by giving precedence in the following order: Applicable Federal and State of Washington statutes and regulations. Special Terms and Conditions as contained in this basic contract instrument. Attachment A- General Terms and Conditions. Any other provision, term or material incorporated herein by reference or otherwise incorporated. I. CONTRACT REPRESENTATIVES The below named representatives for each of the parties shall be the contact people for all communications and billings regarding the performance of this Contract. All written communications regarding this Contract shall be sent to the designated representatives at the addresses below unless notified in writing of any change. Contractor's Representative Tami Pokorny Jefferson County Water Quality and Environmental Health Port Townsend WA 98368 (360) 379-4498 tpokorny(c�co.iefferson.wa.us WDFW's Representative Amy Spoon PO Box 43200 Olympia, WA 98504-3200 (360)249-4628 ext 1228 amy.spoont dfw.wa.gov J. ENTIRE CONTRACT This Contract, along with all attachments and exhibits, constitutes the entire agreement of the parties. No other understandings, verbal or otherwise, regarding this Contract shall exist or bind any of the parties. K. APPROVAL This contract shall be subject to the written approval of WDFW'S authorized representative and shall not be binding until so approved. This Contract may be altered, amended, or waived only by a written amendment executed by both parties. IN WITNESS WHERE, WDFW and the Contractor have signed this contract. JEFFERSON COUNTY WASHINGTON DEPARTMENT OF FISH AND WILDLIFE ,. —DocuSigned by: DocuSigned by: I � 1/3/2022 1/6/2022 hijbtaU �sRFSAFFFAAFf10AR1 835412FC0979456... SIGNATURE AND DATE SIGNATURE AND DATE Kate Dean Chair, BOCC Jeff Hugdahl contracts Manager PRINTED NAME AND TITLE PRINTED NAME AND TITLE Approved as to form only: EDocuSigned by: CCip N1 .Sw, ty 11/12/2021 Al Fdl7AAAllA1 4.175 Date Philip C. Hunsucker,Chief Civil Deputy Prosecuting Attorney Jefferson County Prosecuting Attorney's Office WDFW#21-18965 PAGE 2 uocuign tnveiope iu:tsyruugrJ-rir -4niz-tsuua-unoantsruuu4u • Attachment A - GENERAL TERMS AND CONDITIONS Interagency Agreements DEFINITIONS CONFIDENTIALITY/SAFEGUARDING OF INFORMATION As used throughout this contract,the following terms shall The CONTRACTOR shall not use or disclose any information have the meaning set forth below: concerning the AGENCY, or information that may be classified A. "AGENCY"or"WDFW"shall mean the Department of as confidential,for any purpose not directly connected with the Fish and Wildlife of the State of Washington, any administration of this contract, except with prior written consent division,section,office, unit, or other entity of the of the AGENCY, or as may be required by law. AGENCY, or any of the officers or other officials lawfully DISALLOWED COSTS representing that AGENCY. The Contractor is responsible for any audit exceptions or B. "AGENT"shall mean the Director, and/or the delegate disallowed costs incurred by its own organization or that of its authorized in writing to act on the Director's behalf. Subcontractors. C. "CONTRACTOR"shall mean that firm, provider, DISPUTES organization, individual or other entity performing In the event that a dispute arises under this contract, it shall be service(s) under this contract and shall include all determined by a Dispute Board in the following manner: Each employees of the CONTRACTOR. party to this contract shall appoint one member to the Dispute Board.The members so appointed shall jointly appoint an D. "RCW"shall mean the Revised Code of Washington.All additional member to the Dispute Board.The Dispute Board shall references in the contract to RCW chapters or sections review the facts,contract terms and applicable statutes and rules shall include any successor, amended or replacement and make a determination of the dispute.The Dispute Board statutes. shall thereafter decide the dispute with the majority prevailing. E. "SUBCONTRACTOR"shall mean one not in the The determination of the Dispute Board shall be final and binding employment of the CONTRACTOR, who is performing all on the parties hereto.As an alternative to this process and if or part of those services under this contract under a applicable,either of the parties may request intervention by the separate contract with the CONTRACTOR. The terms Governor,as provided by RCW 43.17.330,in which event the "SUBCONTRACTOR"and "SUBCONTRACTORS" means Governors process will control. SUBCONTRACTOR(s) in any tier. DUPLICATE PAYMENT ADVANCE PAYMENTS PROHIBITED The AGENCY shall not pay the CONTRACTOR, if the No payments in advance of or in anticipation of goods or CONTRACTOR has charged or will charge the State of services to be provided under this contract shall be made by Washington or any other party under any other contract or the AGENCY. agreement,for the same services or expenses. AMENDMENTS ENTIRE AGREEMENT This contract may be amended by mutual agreement of the This contract contains all the terms and conditions agreed upon parties. Such amendments shall not be binding unless they are by the parties. No other understandings,oral or otherwise, in writing and signed by personnel authorized to bind each of regarding the subject matter of this contract shall be deemed to the parties. exist or to bind any of the parties hereto. AMERICANS WITH DISABILITIES ACT(ADA)OF 1990, EQUIPMENT MANAGEMENT PUBLIC LAW 101-336, also referred to as the"ADA" 28 For the purposes of this contract, "Inventoriable Equipment" CFR Part 35 shall mean a tangible asset which has a service life of more The CONTRACTOR must comply with the ADA, which than one year and with a unit cost of$5,000 or greater; and provides comprehensive civil rights protection to individuals tangible assets with a unit cost of more than $300 that the with disabilities in the areas of employment, public AGENCY considers"small and attractive,"such as engines, accommodations, state and local government services, and chain saws, communications equipment, global position telecommunications. systems, optical devices,cameras, microcomputer and related systems, and video equipment; and firearms, boats and ASSIGNMENT motorized vehicles of any value. Neither this contract, nor any claim arising under this contract, If the CONTRACTOR uses contract funds to purchase shall be transferred,or assigned by the CONTRACTOR Inventoriable Equipment,title to that Inventoriable Equipment without prior written consent of the AGENCY. shall be held by the AGENCY unless otherwise specified in this contract. The AGENCY's Inventoriable Equipment WDFW#21-18965 PAGE 3 uocuaign tnveiope iu:rsiuk.,4rv-r L-nuua.4a00000!L.uu4u provided to the CONTRACTOR shall be used only for the contract in accordar ice with state law and Department of Labor performance of this contract. Title to the AGENCY's and Industries rules and regulations. Inventoriable Equipment shall remain with the AGENCY. RECORDS MAINTENANCE The CONTRACTOR shall take reasonable steps to account for The parties to this contract shall each maintain books, records, and protect Inventoriable Equipment from loss or damage; documents,and other evidence which sufficiently and properly report to the AGENCY any loss or damage of such property; reflect all direct and indirect costs expended by either party in the and take reasonable steps to protect such property from performance of the services described herein.These records further damage. The CONTRACTOR shall surrender to the shall be subject to inspection, review,or audit by personnel of AGENCY all Inventoriable Equipment either provided by the both parties,other personnel duly authorized by either party,the AGENCY or purchased with contract funds upon the Office of the State Auditor,and federal officials so authorized by completion or termination of this contract. law.All books, records,documents,and other material relevant to FINAL INVOICE this contract will be retained for six years after expiration and the The CONTRACTOR shall submit the final invoice not later than Office of the State Auditor,federal auditors,and any persons duly 60 calendar days from the end of the contract period. authorized by the parties shall have full access and the right to examine any of these materials during this period. GOVERNING LAW Records and other documents,in any medium,furnished by one This contract shall be construed and interpreted in accordance party to this contract to the other party,will remain the property of with the laws of the State of Washington, and the venue of any the furnishing party, unless otherwise agreed.The receiving party action brought hereunder shall be in the Superior Court for will not disclose or make available this material to any third Thurston County. parties without firstgivingnotice to the furnishingpartyandgiving HOLD HARMLESS it a reasonable opportunity to respond. Each party will utilize Each party to this contract will be assigned, and assume reasonable security procedures and protections to assure that responsibility for any damages to third parties that are records and documents provided by the other party are not attributable to the negligent acts or omissions of the individual erroneously disclosed to third parties. party. Both parties agree,to the extent permitted by law,to RIGHT OF INSPECTION defend, protect, save, and hold harmless the other party, its The CONTRACTOR shall provide right of access to its facilities officers, agents, and employees from any and all claims,costs, to the AGENCY, or any of its officers,or to any other damages, and expenses suffered due to each party's own authorized agent or official of the state of Washington or the actions or those of its agents or employees in the performance federal government, at all reasonable times, in order to monitor of this contract. and evaluate performance, compliance, and/or quality INDEPENDENT CAPACITY assurance under this contract. The employees or agents of each party who are engaged in the RIGHTS IN DATA performance of this contract shall continue to be employees or Unless otherwise provided,data which originates from this agents of that party and shall not be considered for any purpose contract shall be"works for hire"as defined by the U.S. Copyright to be employees or agents of the other party. Act of 1976 and shall be owned by the AGENCY. Data shall NONDISCRIMINATION include, but not be limited to, reports,documents, pamphlets, During the performance of this contract, both parties shall advertisements,books magazines,surveys,studies,computer comply with all federal and state nondiscrimination laws, programs,films,tapes and/or sound reproductions. Ownership regulations, and policies. In the event of the CONTRACTOR'S includes the right to copyright, patent, register and the ability to non-compliance or refusal to comply with any transfer these rights. nondiscrimination law, regulation, or policy,this contract may SAVINGS be rescinded, canceled, or terminated in whole or in part,and In the event funding from state,federal,or other sources is the CONTRACTOR may be declared ineligible for further withdrawn, reduced,or limited in any way after the effective contracts with the AGENCY. The CONTRACTOR shall, date of this contract and prior to normal completion,the however, be given a reasonable time in which to cure this AGENCY may terminate the contract under the"Termination" noncompliance.Any dispute may be resolved in accordance clause, without the thirty-day notice requirement, subject to with the"Disputes" procedure set forth herein. renegotiation at the AGENCY'S discretion under those new PREVAILING WAGE funding limitations and conditions. If any work performed by subcontractors is subject to Chapter SEVERABILITY 39.12 of the Revised Code of Washington,the CONTRACTOR The provisions of this contract are intended to be severable. If shall ensure that its subcontractors pay the prevailing rate of any term or provision is illegal or invalid for any reason wages to all subcontractor workers, laborers, or mechanics in whatsoever,such illegality or invalidity shall not affect the the performance of any part of the work described in the validity of the remainder of the contract. _ WDFW#21-18965 PAGE 4 uocuoign tnveiope w:b lULMr -rir -wn iL-buuo-vonaooivuu'+u SUBCONTRACTING written notification to use other party. If this contract is so Neither the CONTRACTOR nor any SUBCONTRACTOR shall terminated,the parties shall be liable only for performance enter into subcontracts for any of the work contemplated under rendered or costs incurred in accordance with the terms of this this contract without obtaining prior written approval of the contract prior to the effective date of termination. AGENCY. In no event shall the existence of the subcontract TERMINATION FOR CAUSE operate to release or reduce the liability of the CONTRACTOR If for any cause,either party does not fulfill in a timely and proper to the AGENCY for any breach in the performance of the manner its obligations under this contract,or if either party CONTRACTOR'S duties. This clause does not include violates any of these terms and conditions,the aggrieved party contracts of employment between the CONTRACTOR and will give the other party written notice of such failure or violation. personnel assigned to work under this contract. The responsible party will be given the opportunity to correct the Additionally,the CONTRACTOR is responsible for ensuring violation or failure within 15-working days. If failure or violation is that all terms, conditions, assurances, and certifications set not corrected,this contract may be terminated immediately by forth in this contract are carried forward to any subcontracts. written notice of the aggrieved party to the other. CONTRACTOR and its subcontractors agree not to release, WAIVER divulge, publish,transfer, sell or otherwise make known to Waiver of any default or breach shall not be deemed a waiver unauthorized persons personal information without the express of any subsequent default or breach.Any waiver shall not be written consent of the agency or as provided by law. construed to be a modification of the terms of this contract TERMINATION unless stated to be such in writing and signed by authorized Either party may terminate this contract upon 30-days'prior representative of the AGENCY. APPROVED AS TO FORM BY THE OFFICE OF THE ATTORNEY GENERAL 3/20/2015 WDFW#21-18965 PAGE 5 uv.uvyu uVCI JIJ w.ua uv-. a- + vw vv • Attachment B - CONTRACT/PROJECT SUMMARY TITLE: North Pacific Marine Resource Committee 21-23 WDFW CONTRACT NUMBER: 21-18965 PERIOD: 07/01/2021 to 06/30/2023 WDFW MANAGER: Amy Spoon CONTRACTOR: Jefferson County (360) 249-4628 ext 1228 CONTRACTOR CONTACT: Tami Pokorny (360) 379-4498 CONTRACT TYPE: Payable/Goods and Services/ Interlocal SUMMARY CONTRACT DESCRIPTION: The purpose of this contract is to support the administrative capacity for the North Pacific County Marine Resources Committee(MRC) and provide funds for the MRC to participate in meetings of the Washington Coastal Marine Advisory Council(WCMAC) and projects. The goal of the Coastal MRC Program is to understand, steward, and restore the marine and estuarine ecological processes of the Washington coast in support of ecosystem health, sustainable marine resource-based livelihoods,cultural integrity, and coastal communities. This contract addresses the following program benchmarks: Education and Outreach, Coastal Communities, Marine Habitats, Marine Life, Marine and Freshwater Quality, and Sound Science. Master Index Number(s): 37218 CFDA Number Award Year Award Number Research & Development? Not Applicable WDFW#21-18965 PAGE 6 uocu ign tnvelope iu:bvtuu4r -rma-4b1L-esuu2f-Vnbt3brs(Vuu4U Attachment C Statement of Work 2021-2023 COASTAL MRC- North Pacific Coast MRC 07/01/2021—06/30/2023 SUMMARY PROJECT DESCRIPTION The purpose of this contract is to support the administrative capacity for the North Pacific County Marine Resources Committee (MRC) and provide funds for the MRC to participate in meetings of the Washington Coastal Marine Advisory Council (WCMAC) and projects. The goal of the Coastal MRC Program is to understand, steward, and restore the marine and estuarine ecological processes of the Washington coast in support of ecosystem health, sustainable marine resource-based livelihoods, cultural integrity, and coastal communities. This contract addresses the following program benchmarks: Education and Outreach, Coastal Communities, Marine Habitats, Marine Life, Marine and Freshwater Quality, and Sound Science. Contract Award for FY2021 and FY2023: $40,000 The following tasks are required for the completion of this contract: Operations-Task 1: MRC Coordination Jefferson County will provide MRC coordinator support for the MRC. This includes planning, organizing, and facilitating meetings, recording and distributing meeting and activity summaries to those interested in the MRC activities. The MRC coordinator will manage tasks of the MRC, assign work to volunteers, and assure timely completion of work and final reports. The MRC coordinator is also responsible for coordinating with WDFW and completing contract deliverables. Additionally,the MRC coordinator will maintain and develop outreach tools to communicate with the MRC and the public regarding activities and accomplishments. Cost:$40,000 Deliverable la: If changed, name and contact information for the MRC Coordinator and County contacts. (Due November 15, 2021 and October 15, 2022) Deliverable lb: FY2021 and FY2023 project budget and work plan. (Due December 15, 2021 and June 15, 2022, respectively) Deliverable 1c: Annual Report that includes summary of actions/projects completed in each calendar year with a list of project partners, a program/project highlight and priority actions for the next year. This information will be included in the annual report to the Legislature. (Due October 31, 2021 and October 31, 2022 for each Calendar Year) Deliverable 1d: Submit quarterly progress reports on the Quarterly Report form describing the progress and barriers for each contract deliverable along with an A-19 request for reimbursement form. (Due October 15, January 15, April 15, and July 10 of each FY) DocuSign Envelope ID: B97DC4F9-F7F9-4612-BD08-C6686B7CD040 Deliverable le: If revised, submit a list of county appointed MRC board members including full name, organization and MRC seat representation. If revised, approved Ground Rules and By Laws. (Due July 10, 2021 and July 10, 2022) Deliverable 1f: As necessary, send WDFW coordinator updates for program website and develop additional outreach tools. (Due as necessary) Deliverable ig: Submit a final report that includes recommended products for MRC development, a description of challenges and growth over the past year, and ideas on new ways to utilize the MRC to implement the Coastal MRC Program Priorities. (Due July 10, 2021 and July 10, 2022)