HomeMy WebLinkAbout052322M - to include Hearing Comments re: Community Development Block Grant (CDBG) for 2022-2023 General Purpose Grant Application in Partnership with Trinity United Methodist Church o
ISIIIN0
MINUTES
Regular Meeting — May 23, 2022, 9:00 a.m.
Jefferson County Courthouse— Commissioners' Chambers
1820 Jefferson Street, Port Townsend, WA
CALL TO ORDER: Chair Heidi Eisenhour, Commissioner Kate Dean and
Commissioner Greg Brotherton were present. Chair Eisenhour called the meeting to order at the
appointed time.
PUBLIC COMMENT PERIOD: The following is a summary of comments made by
individuals in attendance at the meeting and reflect their personal opinions:
• Comment regarding proposed homeless encampments in Quilcene.
• Comment regarding two proposed Washington State Department of Natural Resources (DNR)
timber sales in Jefferson County.
• Comment regarding COVID-19 vaccinations causing health issues, children should not be
masked, pharmaceutical companies are funding the World Health Organization and the Center
for Disease Control (CDC), and a recent funding request from Trinity Church.
• Comment regarding two proposed DNR timber sales in Jefferson County.
• Comment requesting more information on CO2 and mask wearing, and a request for the County
to look into the expiring Governor's proclamation 20-28.
• Comment regarding the afternoon workshop on housing.
The Commissioners addressed comments and concerns raised during the Public Comment Period.
PROCLAMATION re: Proclaiming June 2022 as Ride Transit Month: All three
Commissioners read aloud the proclamation. Commissioner Dean moved to approve the proclamation
Proclaiming June 2022 as Ride Transit Month. Commissioner Brotherton seconded the motion which
carried by a unanimous vote.
Jefferson Transit Interim General Manager Nicole Gauthier thanked the Commissioners for approving
the proclamation. She stated the Jefferson Transit has been operating in this community since the 1980s
and she noted there is a car-free challenge day on June 1, 2022. Transportation Choices Coalition
Executive Director Alex Hudson was present to applaud the Board for being the first Commissioners
Office in the state to approve such a proclamation.
1
Commissioners Meeting Minutes of May 23, 2022
APPROVAL AND ADOPTION OF THE CONSENT AGENDA: In the interest of
time, the Commissioners decided to only approve the first item on the Consent Agenda and address the
remaining Consent Agenda items later in the meeting. Commissioner Dean moved to approve Consent
Agenda Item No. 1. Commissioner Brotherton seconded the motion which carried by a unanimous vote.
1. HEARING NOTICE re: An Ordinance Repealing and Replacing Interim Ordinance 08-1213-21
and Adopting Zoning Regulations for the Siting, Establishment and Operation of Temporary
Homeless Facilities in Unincorporated Areas of Jefferson County; Hearing Scheduled for
Monday, June 13, 2022 at 10:45 a.m. in the Commissioners' Chambers at the Jefferson County
Courthouse, 1820 Jefferson Street, Port Townsend, WA (HYBRID) (WORKSHOP to follow in
Afternoon Session Today, May 23, 2022 regarding this)
WEEKLY UPDATE
re: COVID-19: Public He
alth Officer Dr. Allison Berry provided
information on the COVID-19 virus in Jefferson County and Emergency Management Director Willie
Bence provided a situation report and gave emergency preparedness information.
PRESENTATION re: County Road Administration Board (CRAB) Certificate of
Good Practice: County Administrator Mark McCauley stated that the Public Works Department
received a Certificate of Good Practice from the County Road Administration Board(CRAB), which
was a big undertaking for the Public Works Department. The Commissioners thanked Public Works
Director/County Engineer Monte Reinders and staff for their hard work on obtaining the certification.
HEARING re: To Inform Citizens of the County's intent to file an application for a
Washington State Department of Commerce General Purpose Community Development Block
Grant (CDBG) for 2022-2023 in partnership with Trinity United Methodist Church: County
Administrator Mark McCauley reviewed the request from Trinity United Methodist Church regarding
Jefferson County support for their CDBG grant application for$124,000 for renovation and repair of
their facilities. Chief Civil Deputy Prosecuting Attorney Philip Hunsucker addressed concerns from the
public that pertain to the United States Constitution Amendment No. 1. After the presentation, Chair
Eisenhour opened the public hearing to allow for testimony. The following individuals provided
testimony: Tom Thiersch and Jim Scarantino. Hearing no further testimony, Chair Eisenhour closed the
public hearing.
Finance Manager Judy Shepherd joined the discussion to provide insight on CDBG grants. After
deliberations, Commissioners Brotherton moved to withdraw Jefferson County's support for the Trinity
United Methodist CDBG grant application. Commissioner Dean seconded the motion which carried by a
unanimous vote.
ANNOUNCEMENT re: Port Hadlock Affordable Housing Project; Mason Street:
Habitat for Humanity of East Jefferson County Executive Director Jamie Maciejewski and Jefferson
County Community Foundation CEO Siobahn Canty were present to discuss the proposed Mason Street
Project in Port Hadlock. They have approximately $600,000 left to fund this project and once
completed, there will be 130 new units of permanent affordable housing. They stated that the project is
also dependent on the completion of the Port Hadlock Sewer in approximately three years. After
discussion, Director Maciejewski provided an update on the Landes Street Project.
2
Commissioners Meeting Minutes of May 23, 2022
APPROVAL AND ADOPTION OF THE CONSENT AGENDA - Continued:
Commissioner Dean moved to remove Consent Agenda Item No. 10 re: Courthouse Security Screening,
and approve Consent Agenda Items 2-9 and 11-15 as presented. Commissioner Brotherton seconded the
motion which carried by a unanimous vote. The Commissioners will review and discuss Courthouse
security screening at a later date.
2. RESOLUTION NO. 23-22 re: Authorizing the Use of General Fund -Non-Departmental
Budget/Cash to Temporarily Cover Expenses Associated with a Board Approved American
Rescue Plan Act (ARPA) Project—Caswell-Brown Village
3. AGREEMENT re: Group Employment Services; In the Amount of$26,585; Jefferson County
Public Health; Cascade Community Connection
4. AGREEMENT,Amendment No. 1 re: P-TAC Heater Acquisition and Installation;No Change
in Dollar Amount, Using Remaining Funds from Original Amount of$35,000 for Installation of
Additional Units; Jefferson County Administrator; Bayside Housing Services
5. AGREEMENT No. 21EMPG-ARPA E22-228 re: Emergency Management Performance
Grant, American Rescue Plan Act Funding for Four Part-Time Clerk Hire Staff to Provide
Education and Outreach on Disaster Preparedness, Etc.; In the Amount of$14,205; Jefferson
County Emergency Management; State Emergency Management Division, Washington State
Military Department
6. AGREEMENT No. 18SHSP E22-216 re: Homeland Security Grant Funding Provision of
Education and Outreach Materials; In the Amount of$2,359; Jefferson County Emergency
Management; State Emergency Management Division, Washington State Military Department
7. AGREEMENT No. 21EMPG E22-214 re: Emergency Management Performance Grant
Funding for Emergency Operations Center Response Capacities and other Essential Components
for Operation; In the Amount of$28,015; Jefferson County Emergency Management;
Washington State Emergency Management Division, Washington State Military Department
8. AGREEMENT No. 19SHSP E22-185 re: Homeland Security Grant Funding to Build, Sustain
and Deliver Core Capacities Essential to Achieving National Preparedness Goals; In the Amount
of$57,538; Jefferson County Emergency Management; State Emergency Management Division,
Washington State Military Department
9. AGREEMENT No. 21SHSP E22-110 re: Homeland Security Grant Funding to Assist with the
Essential Work Plan to Achieve National Preparedness Goals; In the Amount of$34,491;
Jefferson County Emergency Management; State Emergency Management Division, Washington
State Military Department
10. REQUEST re: Approval to Release a Request for Proposals (RFP) for Jefferson County Private
Security Screening Services; Jefferson County Administrator(NOT APPROVED)
11. ADVISORY BOARD RESIGNATIONS (2) re: Public Infrastructure Fund (PIF) Board;
1) District No. 2, Citizen Representative, Gary Rowe; and 2) District No. 3 Citizen
Representative, Jim Munn
12. ADVISORY BOARD RESIGNATION re: Jefferson County Parks and Recreation Advisory
Board; District No. 3 Representative, Kim Cote
13. MINUTES re: Regular Meeting of May 9, 2022 and Special Meeting of May 11, 2022 (WSAC
Timber Caucus)
3
Commissioners Meeting Minutes of May 23, 2022
14. Payment of Jefferson County Payroll Warrants Dated May 20, 2022 Totaling $70,569.61 and
A/P Warrants Done by Payroll Dated May 20, 2022 Totaling $13,252.84 (Records of all claims
submitted for payment along with A/P Warrants approved by the Payroll Services Manager are retained in the
Jefferson County Auditor's Office)
15. Payment of Jefferson County Vouchers/Warrants Dated May 16, 2022 Totaling
$1,259,740.08 (Records of all claims submitted for payment along with vouchers approved and signed by the
Board of Jefferson County Commissioners are retained by the Jefferson County Auditor and Public Works
Department.)
COMMISSIONER BRIEFING SESSION: Commissioner Dean stated that new
Washington State Director of Rural Development Helen Price Johnson will be present during the
Washington State Association of Counties (WSAC) noon meeting today. She added that she will be
joining the Commissioners meeting virtually for the remainder of the day and may be unavailable for a
portion of the afternoon session due to a scheduling conflict.
The meeting was recessed at 11:47 a.m. and reconvened at 1:31 p.m. with all three
Commissioners present.
WORKSHOP re: Draft Temporary Homeless Housing Facilities Ordinance,
Planning Commission Recommendations, and a Proposed Hearing Monday,June 13,2022:
Department of Community Development(DCD) Director Brent Butler and Associate Planner Joel
Peterson provided a presentation that covered the following: background of housing emergency,
background of Planning Commission process, external factors: legal basis, Growth Management Act
(GMA), funding, and proposed changes to the current ordinance. They also reviewed the 5-Year Plan on
Making Homelessness a Singular Occurrence. After discussion, Chair Eisenhour opened the meeting to
allow for public comments. Six individuals provided comments.
WORKSHOP re: Human Resources Recruiting and Retention: Human Resources
Director Sarah Melancon provided a presentation on current and prior staffing levels, and strategies to
obtain and retain new employees. Commissioner Dean rejoined the meeting virtually at joined the
discussion at 3:06 p.m.
ADDITIONAL BUSINESS: 11th Temporary County Policy Based on Emergency
Response to the COVID-19 Pandemic: Human Resources Director Sarah Melancon and Chief Civil
Deputy Prosecuting Attorney Philip Hunsucker reviewed the updated draft policy with the Board.
During discussion, Commissioner Dean shared the comments expressed by the County Covid
Coordination Committee meeting during their review of the proposed 11th Temporary County Policy.
After further discussion and edits of the draft document, Commissioner Dean moved to approve
RESOLUTION NO. 24-22 re: 11th Temporary County Policy Based on Emergency Response to the
COVID-19 Pandemic, as edited today. Commissioner Brotherton seconded the motion which carried by
a unanimous vote.
CONTINUED WORKSHOP re: Beaver Valley Sorts Timber Sale: Chair Eisenhour
decided to open the floor to allow for public comments regarding the proposed timber sale. Ten
individuals provided comments. The Commissioners discussed the comments received and decided to
hold a virtual Special Meeting on May 31, 2022 from 9:00 a.m. to 12:00 p.m. to discuss the issue
4
Commissioners Meeting Minutes of May 23, 2022
further.
NOTICE OF ADJOURNMENT: Chair Eisenhour adjourned the meeting at 4:42 p.m.
until the next regular meeting or special meeting as properly noticed.
~.�! JEFFERSON COUNTY
B ARD OF COMMISSIONERS
SEAL: : •
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ATTEST: Greg Brotherton, Member
ca
Carolyn, allaway, CMC y Ka Dean, Member
Clerk of the Board
5
JEFFERSON COUNTY
BOARD OF COUNTY COMMISSIONERS
CONSENT AGENDA REQUEST
TO: Board of County Commissioners
FROM: Mark McCauley, County Administrator
DATE: May 9, 2022
RE: Hearing Notice: re: General -Purpose Community Development Block Grant
Application for Community Facilities in Partnership with Trinity United Methodist
Church
STATEMENT OF ISSUE: On Monday, May 2, 2022 the Board of County Commissioners gave the
County Administrator approval to submit a General -Purpose Community Development Block
Grant application to the Washington State Department of Commerce in partnership with Trinity
United Methodist Church.
These grants fund activities such as public infrastructure, community facilities, affordable
housing and economic development projects that benefit low and moderate -income people.
Trinity has been making significant improvements to its church for the benefit of local
community groups most significant of which is child care for people with limited incomes.
Trinity has identified additional improvements they would like to make that they estimate
would cost approximately $124,000 to complete. These improvements appear to be eligible for
these grant funds. In order to apply for this grant Trinity needs a municipal -partner to sponsor
the grant application. The county has agreed to be their sponsor.
ANALYSIS: In order to apply for the grant, the county must hold a public hearing. We propose
to hold a public hearing on May 23, 2022. A public hearing notice announcing the hearing is
attached.
FISCAL IMPACT: This request has no fiscal impact as any grant would be budget neutral.
RECOMMENDATION: Approve the attached public hearing notice.
REVI D BY:
Mark McC ey, County Administr or Date
Please publish 2 times: May 11 and 18, 2022
Contact Person: Adiel 385-9102
Bill to: Jefferson County Commissioners
P.O. Box 1220
Port Townsend, WA 98368
NOTICE OF PUBLIC HEARING
Community Development Block Grant (CDBG) for 2022-2023 General Purpose Grant Application
in Partnership with Trinity United Methodist Church
NOTICE IS HEREBY GIVEN that a public hearing is scheduled by the Jefferson County Board of
Commissioners for MONDAY, May 23, 2022 at 10:30 a.m. in the Commissioners' Chambers,
County Courthouse, 1820 Jefferson Street, Port Townsend, WA 98368. Notice of said hearing is to be
published in the official newspaper of Jefferson County.
This hearing is to inform citizens of the availability of funds and eligible uses of the State General
Purpose Community Development Block Grant (CDBG), receive comments on proposed activities,
particularly from lower income persons residing in Jefferson County and to review community
development needs. The proposed grant is for $124,000 which would be used for renovation and
repair projects at Trinity United Methodist Church such as roof and window replacements among
others. The BOCC is interested in hearing public testimony on this issue.
Community Development Block Grant (CDBG) for 2022-2023 General Purpose Grant Application
in Partnership with Trinity United Methodist Church is available for viewing on the County website
at htips://test.co.Jefferson.wa.us/WeblinkExternaUDocView.aspx?id=3476745&dbid=0&repo=Jefferson
You are welcome to participate in this hearing. You will need to join the meeting by 10:30 a.m.
using the following methods: VIRTUALLY: Via the following Zoom, link:
https:Hzoom.us/j/93777841705, PHONE: Dial 1-253-215-8782 and enter access code: 937-7784-
17054 and press *9 to "raise your hand" to be called upon. Access for the hearing impaired can be
accommodated using Washington Relay Service at 1-800-833-6384, IN -PERSON: This option may be
limited as we are operating at 50% room capacity at this time.
To view documents or watch this meeting live with no participation, go to www.co.jefferson.wa.us
Follow the links under "Quick Links: Videos of Meetings: Today. " If you experience difficulties
joining the meeting or viewing documents please call 360-385-9100 to report any issues.
In addition, written testimony is also invited beginning on May 9, 2022 and ending on May 23, 2022
at the end of the Public Hearing, unless extended by the Board of County Commissioners. Written
public testimony may be submitted by Email to: jeffbocc oco.jefferson.wa.us; or by Mail to:
Jefferson County Commissioners' Office; PO Box 1220, Port Townsend, WA 98368. Testimony
must be received by the Board of County Commissioners by the end of the hearing testimony period.
Signed this 9a' day of May, 2022.
JEFFERSON COUNTY
BOARD OF COMMISSIONERS
/S/Heidi Eisenhour, Chair
Federal Citizen Participation Requirements
For Local Government Applicants to the State CDBG Program
Federal Regulations 24 CFR 570.486 (a)
(a) Citizen participation requirements of a unit of general local government. Each unit of general local
government shall meet the following requirements as required by the state at Sec. 91.115(e) of this
title.
(1) Provide for and encourage citizen participation, particularly by low and moderate income persons
who reside in slum or blighted areas and areas in which CDBG funds are proposed to be used;
(2) Ensure that citizens will be given reasonable and timely access to local meetings, information,
and records relating to the unit of local government's proposed and actual use of CDBG funds;
(3) Furnish citizens information, including but not limited to:
(i) The amount of CDBG funds expected to be made available for the current fiscal year
(including the grant and anticipated program income);
(ii) The range of activities that may be undertaken with the CDBG funds;
(iii) The estimated amount of the CDBG funds proposed to be used for activities that will meet
the national objective of benefit to low and moderate income persons; and
(iv) The proposed CDBG activities likely to result in displacement and the unit of general local
government's anti -displacement and relocation plans required under Sec. 570.488.
(4) Provide technical assistance to groups representative of persons of low and moderate income
that request assistance in developing proposals in accordance with the procedures developed by
the state. Such assistance need not include providing funds to such groups;
(5) Provide for a minimum of two public hearings, each at a different stage of the program, for the
purpose of obtaining citizens' views and responding to proposals and questions. Together the
hearings must cover community development and housing needs, development of proposed
activities and a review of program performance. The public hearings to cover community
development and housing needs must be held before submission of an application to the state.
There must be reasonable notice of the hearings and they must be held at times and locations
convenient to potential or actual beneficiaries, with accommodations for the handicapped. Public
hearings shall be conducted in a manner to meet the needs of non-English speaking residents
where a significant number of non-English speaking residents can reasonably be expected to
participate;
(6) Provide citizens with reasonable advance notice of, and opportunity to comment on, proposed
activities in an application to the state and, for grants already made, activities which are proposed
to be added, deleted or substantially changed from the unit of general local government's
application to the state. Substantially changed means changes made in terms of purpose, scope,
location or beneficiaries as defined by criteria established by the state.
(7) Provide citizens the address, phone number, and times for submitting complaints and grievances,
and provide timely written answers to written complaints and grievances, within 15 working days
where practicable.
Washington -
Department of
ez—At
We strengthen communities
r
RURAL COMMUNITY GRANTS FOR ACTIVITIES THAT BENEFIT LOW -AND MODERATE -INCOME PERSONS
COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG)
General Purpose Grants - $11,500,000
For planning or construction of public infrastructure, community
facilities, affordable housing, and economic development projects.
Competitive. Maximum grant up to $1,000,000 based on project
type. Application materials available in March and due in June.
Public Services Grants - $1,500,000
For 17 counties and community action agencies to fund services for
lower income persons. Allocated by a formula based on population
and poverty. Application materials available in February and due in
April.
National Objectives
Funded by the US Department of Housing & Urban Development,
CDBG activities must meet one of these national objectives:
• Principally benefits low -and moderate -income (LMI) persons
• Aids in the prevention or elimination of slums or blight
• Addresses imminent threat to public health or safety
Funding is contingent on HUD approval of the state CDBG Action
Plan.
Jon Galow
PROGRAM MANAGER
Local Government Division
ion. aalowna commerce.wa.aov
Phone: 509.847.5021
www.commerce.wa.gov/CDBG
COMMUNITY DEVELOPMENT
BLOCK GRANT (CDBG)
February 2022
JEFFERSON COUNTY
BOARD OF COUNTY COMMISSIONERS
CONSENT AGENDA REQUEST
TO: Board of County Commissioners
FROM: Mark McCauley, County Administrator
DATE: May 2, 2022
SUBJECT: Request Board of County Commissioners permission to apply for a
Washington State Department of Commerce Community
Development Block Grant (CDBG) in partnership with Trinity
United Methodist Church
STATEMENT OF ISSUE; Trinity United Methodist Church approached the county to determine whether the county
would consider partnering with them in applying for a General -Purpose Public Development Block Grant. These
grants fund activities such as public infrastructure, community facilities, affordable housing and economic
development projects that benefit low and moderate -income people. Trinity has been making significant
improvements to its church for the benefit of local community groups most significant of which is child care for
people with limited incomes. The county gave Trinity a $20,000 grant to assist them with these improvements. They
make their facilities available for little to no rent. A list of those groups using the facility is attached.
Trinity has identified additional improvements they would like to make that they estimate would cost approximately
$124,000 to complete. The improvements they wish to make appear to qualify for funding through the CDBG grant
program. In order to apply for these grant funds Trinity needs a municipal sponsor. They have asked the county to
serve as their sponsor. Their letter asking the county to serve as their sponsor is also attached.
ANALYSIS: The county has experience with CDBG grants and has the bandwidth to apply for these funds in
partnership with Trinity, which would become a sub -recipient. Staff believes that this facility serves the public well
and that the additional improvements will further increase the value of the facility to the community.
Staff is requesting permission to apply for a General Purpose CDBG grant in partnership with Trinity United
Methodist Church.
FISCAL IMPACT; This request will be budget neutral so it will have no budget impact. A supplemental budget
request will need to be submitted and approved should the county be awarded the grant.
RECOMMENDATION: That the Board of County Commissioners grant permission for staff to apply for a General
Purpose CDBG grant in partnership with Trinity United Methodist Church.
REVLPWED BY:
.114
Mark McC ato (Vey, County Adminis [ tc
Trinity United Methodist Church
;Mr. Vlark McCauley, Jefferson County Administrator:
Dear Mr. McCaulay:
609 Taylor Street
Port Townsend, WA 98368
360-385-0484
trinityumc@olympus.net
April 24, 2022 trinityumept.org
Thank you for your interest and support of our proposal to work together with Jefferson County
to secure a Washington Department of Commerce Community Development Block Grant. This
grant program is to fund and support coordinated programs between counties with populations
less than 200,000 that partner with community development projects of nonprofit
organizations, which become a subrecipient of funding. Qualifying projects include
reconstruction and rehabilitation of public and community facilities. Some qualifying activities
include local microenterprise assistance and capital improvement plans. Maximum grant
amounts under this program range from $1 mil for construction and acquisition projects to
$250,000 for local microenterprise assistance programs.
As a subrecipient partner applicant, the 150 year old Trinity United Methodist Church facilities'
renovations in this proposal are specifically for the purpose of building repairs and renovations
that will enable many local organizations to safely and comfortably continue their use of the
spaces they need at little or no rent. Of the 12 regular and occasional space users, the two
weekday pre-school/childcare programs demonstrate how these facilities are regularly
addressing a serious need in Jefferson County, and simultaneously helping low income parents
to remain employed.
The seven renovation/facilities repair projects planned have total estimated costs of $124,000
before inflation. These repair projects include: roof and 30 year old windows replacements, and
ADA bathroom upgrade at the pre-school building; ADA automatic door opener; old oil
furnace/boiler replacement with electric; kitchen renovation to qualify as a "Donor Level
Kitchen" facilitating regular meals preparation for the Port Townsend Homeless Shelter, and
flood damage from the old boiler overflow.
Application deadline to DOC is June 1 and Grant awards announced in September.
We appreciate your support for needed repairs to our community services facilities, and your
staffs assistance with making our formal application to the DOC by their June 1 deadline.
Sincerely,
Jeffrey D. Kri /a,xrust
cc: Judy F. Shepherd
Past Script.
The Trinity United Methodist Church in the predominantly rural Jefferson County WA (population
32,977) has acquired buildings in addition to its primary religious property and has funded these
properties through church sources. It has made these spaces available at no cost to a wide
range of service organizations supporting communities in need in Jefferson County. Space is in
critically short supply in this county and there are at present no alternative spaces available to
serve these organizations. To continue and expand these programs, however, we are facing
additional costs for Americans With Disabilities Act improvements. upgrading of a pre-existing
kitchen to meet public use standards, and various security and weather upgrades to the shell of
the buildings. This proposal for funding addresses the minimum requirements needed for
necessary regulatory compliance for these service organizations to operate in the buildings that
Trinity provides.
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jeffbocc
From: Mike Galmukoff <mikegalmukoff@gmail.com>
Sent: Monday, May 23, 2022 7:34 AM
To: jeffbocc
Subject: Clear Violation of the First Amendment?
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Dear Jefferson County Commissioners,
Please consider this email my public protest to your actions as described herein.
I'm trying to wrap my head around you three commissioners legally giving tax payer money to a
church.
I have read, and read again all sides to such an action, and it truly appears you three are in clear
violation of the First Amendment.
Mike Galmukoff
132 Nip Lee Road
Chimacum, WA 98325
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