HomeMy WebLinkAbout052322ca08 JEFFERSON COUNTY
BOARD OF COUNTY COMMISSIONERS
AGENDA REQUEST
TO: Board of County Commissioners
Mark McCauley,County Administrator
FROM: Willie Bence—Director,Department of Emergency Management
DATE: Maya,2022
SUBJECT: Homeland Security Grant Program Contract E22-185
STATEMENT OF ISSUE:
The Department of Emergency Management receives several ongoing grants through the Federal Emergency
Management Agency, administered through the State Emergency Management Division,that help provide
funding for DEM's core mission. This grant funding provides for DEM's four part-time clerk hire staff,who
perform education and outreach to the community on disaster preparedness,aid in the development of
Emergency Operations Center response capacities, and other essential components of our emergency
management program. Additionally,these grants help support provision of education and outreach materials,
like our Think, Plan,Do preparedness guide, and our delivery of the All County Picnic, an annual outreach
event and celebration of resilience.
ANALYSIS:
Without these sustaining grants, DEM's capacity to support emergency preparedness activities would be
decreased immensely.
FISCAL IMPACT:
This grant provides the department with 57,538 in funding for the activities mentioned above.
RECOMMENDATION:
Approval of grant contract.
REVIEWED BY:
Mark McCauley ounty Administrator Date
I
Washington State Military Department
HOMELAND SECURITY GRANT PROGRAM AGREEMENT FACE SHEET
1. Subrecipient Name and Address: 2. Grant Agreement Amount 3. Grant Agreement Number
Jefferson County S57,538 E22-185
Department of Emergency Management
81 Elkins Road
Port Hadlock,WA 98339-9700
4. Subrecipient Contact,phone/email: 5. Grant Agreement Start Date: 6. Grant Agreement End Date:
Willie Bence,360-344-9729 September 1,2019 July 31,2022
wbence@co.jefferson.wa.us
7. Department Contact,phone/email: 8. Data Universal Numbering System (DUNS): 9. UBI#(state revenue):
Deborah Henderson,253-512-7470 179278197 601-098-110
Deborah.henderson(d mll.wa.gov
10. Funding Authority:
Washington State Military Department(the'Department")and the U.S.Department of Homeland Security LHS)
11. Federal Funding Identification#: 12. Federal Award Date: 13. Assistance Listings#(formerly CFDA)#&Title:
EMW-2019-SS-00044-S01 I 08/8/2019 97.067 -19HSGP(SHSP)
14. Total Federal Award Amount: 15. Program Index#&OBJ/SUB-OBJ:
S15,581,281 - I Local: 793SL,793S6,793SQ,793SC,793SH,793S2/NZ
16. Service Districts: 17. Service Area by County(ies): 18. Women/Minority-Owned, State
BY LEGISLATIVE DISTRICTS:24 Jefferson Certified: E N/A ❑ NO
BY CONGRESSIONAL DISTRICTS:6 0 YES,OMWBE#
19. Agreement Classification 20. Contract Type(check all that apply):
O Personal Services ❑ Client Services E Public/Local Gov't ❑ Contract ® Grant E Agreement
❑ Research/Development ❑ A/E 0 Other 0 Intergovernmental(RCW 39.34) ❑ Interagency
21. Subrecipient Selection Process: 22. Subrecipient Type (check all that apply)
E "To all who apply&qualify" ❑ Competitive Bidding 0 Private Organization/Individual 0 For-Profit
❑ Sole Source El NE RCW 0 N/A E Public Organization/Jurisdiction 0 Non-Profit
❑ Filed w/OFM? ❑ Advertised?❑ YES ❑ NO ❑ CONTRACTOR E SUBRECIPIENT❑ OTHER
23. PURPOSE&DESCRIPTION:
The purpose of the Federal Fiscal Year(FFY)2019 Homeland Security Grant Program(19HSGP)is to support state,local,tribal,and territorial efforts
to prevent terrorism and other catastrophic events and to prepare the Nation for threats and hazards that pose the greatest risk to the security of the
United States.19HSGP provides funding to implement investments that build,sustain,and deliver the core capabilities essential to achieving the National
Preparedness Goal of a secure and resilient Nation. 19HSGP supports core capabilities across the five mission areas of Prevention, Protection,
Mitigation,Response,and Recovery based on allowable costs. HSGP is comprised of three interconnected grant programs:State Homeland Security
Program (SHSP), Urban Areas Security Initiative (UASI), and Operation Stonegarden (OPSG). Together, these grant programs fund a range of
preparedness activities,including planning,organization,equipment purchase,training,exercises,and management and administration.
The Department is the Recipient and Pass-through Entity of the 19HSGP OHS Award Letter for Grant No. EMW-2019-SS-00044-S01, which is
incorporated in and attached hereto as Attachment 1 and has made a subaward of funds to the Subrecipient pursuant to this Agreement.The Subrecipient
is accountable to the Department for use of Federal award funds provided under this Agreement.The Subrecipient's Work Plan,Timeline,and Budget
for the subaward are detailed in Attachment 2.
IN WITNESS WHEREOF,the Department and Subrecipient acknowledge and accept—the-terms of this Agreemeni,Tncluding all referenced Exhibits and
Attachments which are hereby incorporated in and made a part hereof,and have executed this Agreement as of the date below.This Agreement Face Sheet;
Special Terms&Conditions(Exhibit A);General Terms and Conditions(Exhibit B):Attachments 1 and 2;and all other documents,exhibits and attachments
expressly referenced and incorporated herein contain all the terms and conditions agreed upon by the parties and govern the rights and obligations of the
parties to this Agreement. No other understandings,oral or otherwise,regarding the subject matter of this Agreement shall be deemed to exist or to bind any
of the parties hereto.
In the event of an inconsistency in this Agreement, unless otherwise provided herein, the inconsistency shall be resolved by giving
precedence in the following order:
1. Applicable Federal and State Statutes and Regulations 4.Special Terms and Conditions
2. DHS/FEMA Award and program documents 5.General Terms and Conditions,and,
3. Work Plan, Timeline, and Budget 6.Other provisions of the Agreement incorporated by reference.
WHEREAS, the parties hereto have executed this Agreement on the day and year last specified below.
FOR THE DEPARTMENT: FOR THE SUBRECIPIENT:
Signature Date Date
Regan Anne Hesse, Chief Financial Officer Heidi Eisenhour,Chair
Washington State Military Department Board of County Commissioners
BOILERPLATE APPROVED TO FORM: APPROVED AS TO FORM(if applicable):
Brian E.Buchholz,Sr.Assistant Attorney General 9/16/2019
May 18,2022
Philip C.Hunsucker, Chief Civil DPA Date
DHS-FEMA-HSGP-SHSP-FFY19 Page 1 of 38 Jefferson County, E22-185