HomeMy WebLinkAbout052322ca02 JEFFERSON COUNTY
BOARD OF COUNTY COMMISSIONERS
CONSENT AGENDA REQUEST
TO: Board of County Commissioners
FROM: Mark McCauley, County Administrator
Stacie Prada, County Treasurer
Judy Shepherd, Finance Manager
DATE: May 23, 2022
SUBJECT: Resolution Authorizing the Use of General Fund - Non-departmental
Budget/Cash to Temporarily Cover Expenses Associated with a Board Approved
American Rescue Plan Act (ARPA) Project—Caswell-Brown Village
STATEMENT OF ISSUE: In July 2021 Jefferson County received the first$3.129 million tranche of ARPA
funding. The County expects to receive the second tranche in July 2022. The County also expects to receive $2-
2.5 million in revenue sharing ARPA funds sometime this year and another$2-2.5 million next year.
The County has been very aggressive in committing and distributing these funds for the benefit of the
community. This has created a circumstance where ARPA cash on hand is currently insufficient to meet our
ARPA obligations. The County committed$500,000 in revenue sharing funds yet to be received in support of a
Habitat for Humanity affordable housing project in Hadlock. That commitment came due in May which depleted
our cash on hand.
Work continues by OlyCAP on the Caswell-Brown housing the unhoused project. OlyCAP has invoiced the
county for work performed and will continue to invoice the County as work proceeds. Staff is proposing to pay
these invoices using General Fund cash (non-departmental). Once additional ARPA funds are received in July
staff will complete an interfund reimbursement as outlined in the Washington BARS GAAP Manual (Section
3.9.8.20.2.b. Interfund Reimbursements)This reimbursement will move the expense from the General Fund to
the Grant Management Fund.
ANALYSIS: As this constitutes an interfund loan the Board of Commissioners must pass a resolution
authorizing the use of General Fund—Non-departmental budget and cash to pay these invoices and the
subsequent interfund reimbursement. An authorizing resolution is attached.
FISCAL IMPACT: This request has no fiscal impact.
RECOMMENDATION: Adopt the attached resolution.
REV EWED BY: l`
Mark Mc ofley, County Administr. Dat
JEFFERSON COUNTY
STATE OF WASHINGTON
IN THE MATTER OF AUTHORIZING THE USE }
OF THE GENERAL FUND TO PAY CERTAIN } RESOLUTION NO.
AMERICAN RESCUE PLAN ACT PROJECT }
EXPENSES AND A SUBSEQUENT INTERFUND}
REIMBURSEMENT }
WHEREAS, Jefferson County, in July 2021, received $3.129 million in American Rescue Plan Act
(ARPA) funds; and
WHEREAS,the County expects to receive an additional $3.129 million in ARPA funds in July 2022;
and
WHEREAS, the County also expects to receive $2-2.5 million on revenue sharing ARPA funds in 2022
and 2023; and
WHEREAS, the County has been very aggressive in committing and distributing these funds for the
benefit of the community; and
WHEREAS, this has created a circumstance where ARPA cash on hand is temporarily insufficient to
meet our ARPA obligations, specifically with regard to paying invoices submitted by OlyCAP as it executes
duly authorized ARPA project work at the Caswell-Brown Village; and
WHEREAS, the Board of County Commissioners may authorize, by resolution, an interfund loan
whereby the General Fund—Non-departmental may pay these invoices now with a subsequent interfund
reimbursement occurring once additional ARPA funds are received to move the expense to the Grant
Management Fund;
NOW, THEREFORE, BE IT RESOLVED that the Jefferson County Board of Commissioners hereby
authorizes staff to use General Fund—Non-departmental budget and cash to pay OlyCAP Caswell-Brown
Village invoices pending receipt of additional ARPA funds; and
BE IT FURTHER RESOLVED that the Jefferson Board of County Commissioners directs staff to
complete an interfund reimbursement moving these expenses to the Grant Management Fund immediately
upon receipt of additional ARPA funds.
APPROVED this day of , 2022.
JEFFERSON COUNTY
BOARD OF COMMISSIONERS
SEAL:
Heidi Eisenhour, Chair
ATTEST:
Kate Dean, Member
Carolyn Gallaway,
Clerk of the Board Greg Brotherton, Member