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HomeMy WebLinkAboutstamped_033 Emails within CountyFrom:Shannen Cartmel To:Phil Cecere Subject:RE: [External] Marrowstone Inn - PRE2021-00010 Date:Monday, June 7, 2021 7:24:02 AM Attachments:image001.png Did you get a chance to answer these questions? Respectfully, Shannen Cartmel Lead Associate Planner Jefferson County Community Development scartmel@co.jefferson.wa.us 360-379-4454 EFFECTIVE TUESDAY 7/1/2021 DCD WILL BE OPEN TO THE PUBLIC. M-Th 9:00-12:00 1:00-4:30 DCD will maintain limited customer interaction and recommends scheduling an appointment to meet with staff. DCD will no longer be accepting building applications by drop off or mail, you must schedule an appointment with front staff to submit. A mask and social distancing is required. Please visit our website https://www.co.jefferson.wa.us/dcd to see how we can best serve you during this time. Email: dcd@co.jefferson.wa.us Phone: 360-379-4450 Mail: 621 Sheridan St.; Port Townsend, WA 98368 From: Shannen Cartmel Sent: Wednesday, May 26, 2021 8:50 PM To: Tori Masterson <tori@hoedemakerpfeiffer.com>; John Sampson <john@Hoedemakerpfeiffer.com> Cc: Phil Cecere <PCecere@co.jefferson.wa.us> Subject: RE: [External] Marrowstone Inn - PRE2021-00010 Tori, Sounds great. Our new plans examiner has been assigned to review these questions! I have cc’d him on this email. Once he spends the time researching, we will send over an invoice to account for the review time. I am here if you have any questions throughout this process and I will do my best to get you timely and accurate answers. I hope you have a good night. Respectfully, Shannen Cartmel Lead Associate Planner Jefferson County Community Development scartmel@co.jefferson.wa.us 360-379-4454 EFFECTIVE TUESDAY 6/1/2021 DCD WILL BE OPEN TO THE PUBLIC. M-Th 9:00-12:00 1:00-4:30 DCD will maintain limited customer interaction and recommends scheduling an appointment to meet with staff. DCD will no longer be accepting building applications by drop off or mail, you must schedule an appointment with front staff to submit. A mask and social distancing is required. Please visit our website https://www.co.jefferson.wa.us/dcd to see how we can best serve you during this time. Email: dcd@co.jefferson.wa.us Phone: 360-379-4450 Exhibit 33 - Page 1 of 26 Mail: 621 Sheridan St.; Port Townsend, WA 98368 From: Tori Masterson <tori@hoedemakerpfeiffer.com> Sent: Wednesday, May 26, 2021 12:30 PM To: Shannen Cartmel <SCartmel@co.jefferson.wa.us>; John Sampson <john@Hoedemakerpfeiffer.com> Subject: RE: [External] Marrowstone Inn - PRE2021-00010 CAUTION: This email originated from outside your organization. Exercise caution when opening attachments or clicking links, especially from unknown senders. Hi Shannen, We approve hourly charges to answer these important building code questions. Thank you for flagging that for us. Also, I want to let you know that we are so pleased to be working with you on this project. You have already providedus so much information that we feel comforted knowing that we are covering all bases. Best regards, Tori Masterson, Architect HOEDEMAKER PFEIFFER LLC 6113 13th Avenue South, Seattle, Washington 98108 206.545.8434 c.206.354.2619 www.hoedemakerpfeiffer.com From: Shannen Cartmel <SCartmel@co.jefferson.wa.us> Sent: Tuesday, May 25, 2021 3:40 PM To: John Sampson <john@Hoedemakerpfeiffer.com> Cc: Tori Masterson <tori@hoedemakerpfeiffer.com> Subject: RE: [External] Marrowstone Inn - PRE2021-00010 John, I have forwarded these on to the plans examiner. I will let you know when I hear back. These questions may take substantial time and hourly charge to answer. Respectfully, Shannen Cartmel Lead Associate Planner Jefferson County Community Development scartmel@co.jefferson.wa.us 360-379-4454 EFFECTIVE TUESDAY 6/1/2021 DCD WILL BE OPEN TO THE PUBLIC. M-Th 9:00-4:30 DCD will maintain limited customer interaction and recommends scheduling an appointment to meet with staff. DCD will no longer be accepting building applications by drop off or mail, you must schedule an appointment with front staff to submit. A mask and social distancing is required. Please visit our website https://www.co.jefferson.wa.us/dcd to see how we can best serve you during this time. Email: dcd@co.jefferson.wa.us Phone: 360-379-4450 Mail: 621 Sheridan St.; Port Townsend, WA 98368 From: John Sampson <john@Hoedemakerpfeiffer.com> Sent: Tuesday, May 25, 2021 1:43 PM Exhibit 33 - Page 2 of 26 To: Shannen Cartmel <SCartmel@co.jefferson.wa.us> Cc: Tori Masterson <tori@hoedemakerpfeiffer.com> Subject: RE: [External] Marrowstone Inn - PRE2021-00010 CAUTION: This email originated from outside your organization. Exercise caution when opening attachments or clicking links, especially from unknown senders. Hi Shannen, Thanks for sending that report over. We are still waiting for some answers about accessibility and building code. Ihave extracted out the relevant sheets from the diagrams we referenced in our meeting and have reattached themhere. I have also listed our questions below. These questions will have a big impact on our plans moving forward sowe would love to have a firm understanding of what will be required of us. a. What triggers updates to code? i. Doors – IBC requires 32” clear opening. Do all doors need to be upgraded to meet code? Whatchanges trigger this requirement to be met in existing buildings/spaces? 1. Door clearances 2. In non-designated ADA accessible units, do doors need to adhere to push/pull clearances? ii. Are non-conforming stairs (cabin 1) grandfathered in? 1. What renovations would trigger stairs to be upgraded to meet code? iii. Head height 1. IBC requires 7’-6” min head height; IEBC requires 7’-0” min head height for new habitablespace a. new bedrooms under existing roofs b. proposed shower (cabin 10) Thanks!John Sampson HOEDEMAKER PFEIFFER LLC 6113 13th Avenue South, Seattle, Washington 98108 206.545.8434 c. 509.551.6647 www.hoedemakerpfeiffer.com CONFIDENTIALITY NOTICE: This e-mail message, including any attachments, is for the sole use of the intended recipient and may contain confidential, proprietary, and/or privileged information, as well as content subject to copyright and other intellectual property laws. If you are not the intended recipient, you may not disclose, use, copy, or distribute this e-mail message or its attachments. If you believe you have received this e-mail message in error, please contact the sender by reply e-mail. From: Shannen Cartmel <SCartmel@co.jefferson.wa.us> Sent: Monday, May 24, 2021 11:36 AM To: John Sampson <john@Hoedemakerpfeiffer.com> Cc: Tori Masterson <tori@hoedemakerpfeiffer.com> Subject: RE: [External] Marrowstone Inn - PRE2021-00010 John, Please see the attached document. I apologize for not sending it! Respectfully, Shannen Cartmel Lead Associate Planner Jefferson County Community Development scartmel@co.jefferson.wa.us 360-379-4454 EFFECTIVE TUESDAY 6/1/2021 DCD WILL BE OPEN TO THE PUBLIC. M-Th 9:00-4:30 DCD will maintain limited customer interaction and recommends scheduling an appointment to meet with staff. DCD will no longer be accepting building applications by drop off or mail, you must schedule an appointment with front staff to Exhibit 33 - Page 3 of 26 submit. A mask and social distancing is required. Please visit our website https://www.co.jefferson.wa.us/dcd to see how we can best serve you during this time. Email: dcd@co.jefferson.wa.us Phone: 360-379-4450 Mail: 621 Sheridan St.; Port Townsend, WA 98368 From: John Sampson <john@Hoedemakerpfeiffer.com> Sent: Monday, May 24, 2021 11:11 AM To: Shannen Cartmel <SCartmel@co.jefferson.wa.us> Cc: Tori Masterson <tori@hoedemakerpfeiffer.com> Subject: RE: [External] Marrowstone Inn - PRE2021-00010 CAUTION: This email originated from outside your organization. Exercise caution when opening attachments or clicking links, especially from unknown senders. Hi Shannen, Just wanted to follow up and see if you are able to send that final report over to us. Thanks! John Sampson HOEDEMAKER PFEIFFER LLC 6113 13th Avenue South, Seattle, Washington 98108 206.545.8434 c. 509.551.6647 www.hoedemakerpfeiffer.com CONFIDENTIALITY NOTICE: This e-mail message, including any attachments, is for the sole use of the intended recipient and may contain confidential, proprietary, and/or privileged information, as well as content subject to copyright and other intellectual property laws. If you are not the intended recipient, you may not disclose, use, copy, or distribute this e-mail message or its attachments. If you believe you have received this e-mail message in error, please contact the sender by reply e-mail. From: Shannen Cartmel <SCartmel@co.jefferson.wa.us> Sent: Monday, May 17, 2021 4:21 PM To: John Sampson <john@Hoedemakerpfeiffer.com> Cc: Tori Masterson <tori@hoedemakerpfeiffer.com> Subject: RE: [External] Marrowstone Inn - PRE2021-00010 John, The DAHP (archaeological zones are protected, so you can’t access them. Below is a screenshot of the highlights without a legend. The print of the seismic hazard is attached. I will be editing the notes and providing a final copy this week. Exhibit 33 - Page 4 of 26 Respectfully, Shannen Cartmel Lead Associate Planner Jefferson County Community Development scartmel@co.jefferson.wa.us 360-379-4454 From: John Sampson <john@Hoedemakerpfeiffer.com> Sent: Monday, May 17, 2021 3:39 PM To: Shannen Cartmel <SCartmel@co.jefferson.wa.us> Cc: Tori Masterson <tori@hoedemakerpfeiffer.com> Subject: Marrowstone Inn - PRE2021-00010 CAUTION: This email originated from outside your organization. Exercise caution when opening attachments or clicking links, especially from unknown senders. Hi Shannen, Thanks again for taking the time on Thursday to discuss the project and our permitting needs. Can you send us themaps that show the archaeological zone and the seismic hazard zone? We haven’t been able to find those layers on theGIS. Thanks!John Sampson HOEDEMAKER PFEIFFER LLC 6113 13th Avenue South, Seattle, Washington 98108 206.545.8434 c. 509.551.6647 www.hoedemakerpfeiffer.com CONFIDENTIALITY NOTICE: This e-mail message, including any attachments, is for the sole use of the intended recipient and may contain confidential, proprietary, and/or privileged information, as well as content subject to copyright and other intellectual property laws. If you are not the intended recipient, you may not disclose, use, copy, or distribute this e-mail message or its attachments. If you believe you have received this e-mail message in error, please contact the sender by reply e-mail. ***Email may be considered a public record subject to public disclosure under RCW 42.56*** ***Email may be considered a public record subject to public disclosure under RCW 42.56*** Exhibit 33 - Page 5 of 26 ***Email may be considered a public record subject to public disclosure under RCW 42.56*** Exhibit 33 - Page 6 of 26 From:David W. Johnson To:Shannen Cartmel Subject:RE: [External] Marrowstone Inn - PRE2021-00010 Date:Friday, July 2, 2021 9:32:49 AM Thanks! From: Shannen Cartmel Sent: Friday, July 2, 2021 9:00 AM To: David W. Johnson <djohnson@co.jefferson.wa.us> Subject: RE: [External] Marrowstone Inn - PRE2021-00010 Thank you. The pre-app notes are in G under PRE2021-00010 if you want the fees have already been calculated. This is a multi-permit process and will have an SDP and a ZON. Respectfully, Shannen Cartmel Lead Associate Planner Jefferson County Community Development scartmel@co.jefferson.wa.us 360-379-4454 EFFECTIVE TUESDAY 7/1/2021 DCD WILL BE OPEN TO THE PUBLIC. M-Th 9:00-12:00 1:00-4:30 DCD will maintain limited customer interaction and recommends scheduling an appointment to meet with staff. DCD will no longer be accepting building applications by drop off or mail, you must schedule an appointment with front staff to submit. A mask and social distancing is required. Please visit our website https://www.co.jefferson.wa.us/dcd to see how we can best serve you during this time. Email: dcd@co.jefferson.wa.us Phone: 360-379-4450 Mail: 621 Sheridan St.; Port Townsend, WA 98368 From: David W. Johnson Sent: Friday, July 2, 2021 8:57 AM To: Shannen Cartmel <SCartmel@co.jefferson.wa.us> Cc: john@Hoedemakerpfeiffer.com; tori@hoedemakerpfeiffer.com Subject: RE: [External] Marrowstone Inn - PRE2021-00010 Correct. Email their application materials directly to me. We will let them know if we need anything Exhibit 33 - Page 7 of 26 else, and I will invoice them for the fees. From: Shannen Cartmel Sent: Friday, July 2, 2021 8:53 AM To: David W. Johnson <djohnson@co.jefferson.wa.us> Subject: FW: [External] Marrowstone Inn - PRE2021-00010 For land use submittals, you don’t need a meeting still correct? They have already completed a pre- app. This is a case I know I would be taking on, it was assigned to me by Austin. From: John Sampson <john@Hoedemakerpfeiffer.com> Sent: Thursday, July 1, 2021 2:45 PM To: Shannen Cartmel <SCartmel@co.jefferson.wa.us> Cc: Tori Masterson <tori@hoedemakerpfeiffer.com>; David W. Johnson <djohnson@co.jefferson.wa.us> Subject: RE: [External] Marrowstone Inn - PRE2021-00010 CAUTION: This email originated from outside your organization. Exercise caution when opening attachments or clicking links, especially from unknown senders. Hi Shannen, In anticipation of our permit submittals, do we need to set up a meeting with the county or dowe simply email the applications and supporting documents? Thanks,John Sampson John Sampson HOEDEMAKER PFEIFFER LLC 6113 13th Avenue South, Seattle, Washington 98108 206.545.8434 c. 509.551.6647 www.hoedemakerpfeiffer.com CONFIDENTIALITY NOTICE: This e-mail message, including any attachments, is for the sole use of the intended recipient and may contain confidential, proprietary, and/or privileged information, as well as content subject to copyright and other intellectual property laws. If you are not the intended recipient, you may not disclose, use, copy, or distribute this e-mail message or its attachments. If you believe you have received this e-mail message in error, please contact the sender by reply e-mail. From: Shannen Cartmel <SCartmel@co.jefferson.wa.us> Sent: Monday, June 7, 2021 7:44 AM To: John Sampson <john@Hoedemakerpfeiffer.com> Cc: Tori Masterson <tori@hoedemakerpfeiffer.com>; andrew nordstrom <andrewlnordstrom@gmail.com>; David W. Johnson <djohnson@co.jefferson.wa.us> Subject: RE: [External] Marrowstone Inn - PRE2021-00010 Exhibit 33 - Page 8 of 26 Good morning John, Please see the answers below. 1. One application is preferable. 2. Once the application is noticed to the public, this would be the time to have the community members comment. This comment period is for support, concerns, and other comments. They can also take part in the public hearing and make comments during the hearing if desired. No particular format is required, just make sure the case numbers (that will be assigned at the date of application) are included in each letter. These can be submitted via email or written letter. 3. The permitting pathway depends on the required location of the trenches and different utilities. If the move is waterward it would be a shoreline variance, if the move is lateral or landward it would be a shoreline discretionary conditional use. It is possible, that this application might not be exempt from a shoreline substantial development permit (SSDP) as well. The SSDP would be a decision by the Jefferson County Hearing Examiner. The variance would also be the preliminary decision by the Jefferson County Hearing Examiner and then forwarded to the Department of Ecology (ECY) for final approval. The shoreline conditional use permit would likely be a preliminary decision by the UDC Administrator, however, it has a chance to be kicked to hearing, and then final approval by ECY. This process can be combined with the zoning approvals as well, this part of the decision would just go to ECY for final approval. But we can bring the entire proposal under one notice and one hearing if desired. The timeline would likely be the same as discussed in pre-app. At minimum 6 months but more likely closer to a year. The only exception is that beyond this, you would need to wait for ECY decision and appeal periods for the shoreline projects. I would also like to make note that the shoreline code is going through a periodic update that should be adopted within the next few months. This might change some of the processes, but I doubt it will substantially change the general path forward, but I will make sure to keep you informed as you go through the process. Respectfully, Shannen Cartmel Lead Associate Planner Jefferson County Community Development scartmel@co.jefferson.wa.us 360-379-4454 EFFECTIVE TUESDAY 7/1/2021 DCD WILL BE OPEN TO THE PUBLIC. M-Th 9:00-12:00 1:00-4:30 DCD will maintain limited customer interaction and recommends scheduling an appointment to meet with staff. DCD will no longer be accepting building applications by drop off or mail, you must schedule an appointment with front staff to submit. A mask and social distancing is required. Exhibit 33 - Page 9 of 26 Please visit our website https://www.co.jefferson.wa.us/dcd to see how we can best serve you during this time. Email: dcd@co.jefferson.wa.us Phone: 360-379-4450 Mail: 621 Sheridan St.; Port Townsend, WA 98368 From: John Sampson <john@Hoedemakerpfeiffer.com> Sent: Friday, June 4, 2021 6:24 PM To: Shannen Cartmel <SCartmel@co.jefferson.wa.us> Cc: Tori Masterson <tori@hoedemakerpfeiffer.com>; andrew nordstrom <andrewlnordstrom@gmail.com> Subject: Marrowstone Inn - PRE2021-00010 CAUTION: This email originated from outside your organization. Exercise caution when opening attachments or clicking links, especially from unknown senders. Hi Shannen, As we dig further into our permitting pathways, we have come up with a few questions weare looking for some guidance on. 1. The variance application asks from which standards we are asking for a variance – would the county prefer we combine all variances we are requesting into one application or separate each variance request into its own application? 2. Andy has been interacting with neighbors and the general community more and more since he purchased the property and has been garnering a great deal of community support around the project. What is the process to include letters of support from community members in the permitting process? Should these be included at the time of conditional use permit submittal or is there a more appropriate time? Is there an appropriate format/form that these letters should take? 3. What is the appropriate pathway for permitting approval for trenching within the shoreline buffer? We are required to decommission the wells that currently provide water and connect the site to county water supplies. We are also connecting all cabins to a new septic system that is capable of handling the site’s capacity. This is all required work and will obviously require trenching to accomplish. We are unclear what permitting pathway this approval needs to take and the timeframe around it. Thanks!John Sampson HOEDEMAKER PFEIFFER LLC 6113 13th Avenue South, Seattle, Washington 98108 206.545.8434 c. 509.551.6647 www.hoedemakerpfeiffer.com CONFIDENTIALITY NOTICE: This e-mail message, including any attachments, is for the sole use of the intended recipient and may contain confidential, proprietary, and/or privileged information, as well as content subject to copyright and other intellectual property laws. If you are not the intended recipient, you may not disclose, use, copy, or distribute this e-mail message or its attachments. If you believe you have received this e-mail message in error, please contact the sender by reply e-mail. Exhibit 33 - Page 10 of 26 From:David W. Johnson To:Shannen Cartmel Cc:David W. Johnson Subject:RE: [External] Marrowstone Inn - PRE2021-00010 Date:Monday, August 9, 2021 2:24:46 PM Attachments:image001.png Shannen, Would you be willing to setup this case? It’s so complex that I think it make the most sense for you to do it. The documents are here: The MLA# is MLA21-00080. Once fees are in, invoice the applicant. Let me know if you need help with this. Thanks! From: Shannen Cartmel Sent: Friday, July 2, 2021 9:00 AM To: David W. Johnson <djohnson@co.jefferson.wa.us> Subject: RE: [External] Marrowstone Inn - PRE2021-00010 Thank you. The pre-app notes are in G under PRE2021-00010 if you want the fees have already been calculated. This is a multi-permit process and will have an SDP and a ZON. Respectfully, Shannen Cartmel Lead Associate Planner Jefferson County Community Development scartmel@co.jefferson.wa.us 360-379-4454 EFFECTIVE TUESDAY 7/1/2021 DCD WILL BE OPEN TO THE PUBLIC. M-Th 9:00-12:00 1:00-4:30 DCD will maintain limited customer interaction and recommends scheduling an appointment to meet with staff. DCD will no longer be accepting building applications by drop off or mail, you must schedule an appointment with front staff to submit. A mask and social distancing is required. Please visit our website https://www.co.jefferson.wa.us/dcd to see how we can best serve you during this time. Email: dcd@co.jefferson.wa.us Phone: 360-379-4450 Mail: 621 Sheridan St.; Port Townsend, WA 98368 Exhibit 33 - Page 11 of 26 From: David W. Johnson Sent: Friday, July 2, 2021 8:57 AM To: Shannen Cartmel <SCartmel@co.jefferson.wa.us> Cc: john@Hoedemakerpfeiffer.com; tori@hoedemakerpfeiffer.com Subject: RE: [External] Marrowstone Inn - PRE2021-00010 Correct. Email their application materials directly to me. We will let them know if we need anything else, and I will invoice them for the fees. From: Shannen Cartmel Sent: Friday, July 2, 2021 8:53 AM To: David W. Johnson <djohnson@co.jefferson.wa.us> Subject: FW: [External] Marrowstone Inn - PRE2021-00010 For land use submittals, you don’t need a meeting still correct? They have already completed a pre-app. This is a case I know I would be taking on, it was assigned to me by Austin. From: John Sampson <john@Hoedemakerpfeiffer.com> Sent: Thursday, July 1, 2021 2:45 PM To: Shannen Cartmel <SCartmel@co.jefferson.wa.us> Cc: Tori Masterson <tori@hoedemakerpfeiffer.com>; David W. Johnson <djohnson@co.jefferson.wa.us> Subject: RE: [External] Marrowstone Inn - PRE2021-00010 CAUTION: This email originated from outside your organization. Exercise caution when opening attachments or clicking links, especially from unknown senders. Hi Shannen, In anticipation of our permit submittals, do we need to set up a meeting with the county or do we simply emailthe applications and supporting documents? Thanks,John Sampson John Sampson HOEDEMAKER PFEIFFER LLC 6113 13th Avenue South, Seattle, Washington 98108 206.545.8434 c. 509.551.6647 www.hoedemakerpfeiffer.com CONFIDENTIALITY NOTICE: This e-mail message, including any attachments, is for the sole use of the intended recipient and may contain confidential, proprietary, and/or privileged information, as well as content subject to copyright and other intellectual property laws. If you are not the intended recipient, you may not disclose, use, copy, or distribute this e-mail message or its attachments. If you believe you have received this e-mail message in error, please contact the sender by reply e-mail. From: Shannen Cartmel <SCartmel@co.jefferson.wa.us> Sent: Monday, June 7, 2021 7:44 AM To: John Sampson <john@Hoedemakerpfeiffer.com> Cc: Tori Masterson <tori@hoedemakerpfeiffer.com>; andrew nordstrom <andrewlnordstrom@gmail.com>; David W. Johnson <djohnson@co.jefferson.wa.us> Subject: RE: [External] Marrowstone Inn - PRE2021-00010 Good morning John, Please see the answers below. Exhibit 33 - Page 12 of 26 1. One application is preferable. 2. Once the application is noticed to the public, this would be the time to have the community members comment. This comment period is for support, concerns, and other comments. They can also take part in the public hearing and make comments during the hearing if desired. No particular format is required, just make sure the case numbers (that will be assigned at the date of application) are included in each letter. These can be submitted via email or written letter. 3. The permitting pathway depends on the required location of the trenches and different utilities. If the move is waterward it would be a shoreline variance, if the move is lateral or landward it would be a shoreline discretionary conditional use. It is possible, that this application might not be exempt from a shoreline substantial development permit (SSDP) as well. The SSDP would be a decision by the Jefferson County Hearing Examiner. The variance would also be the preliminary decision by the Jefferson County Hearing Examiner and then forwarded to the Department of Ecology (ECY) for final approval. The shoreline conditional use permit would likely be a preliminary decision by the UDC Administrator, however, it has a chance to be kicked to hearing, and then final approval by ECY. This process can be combined with the zoning approvals as well, this part of the decision would just go to ECY for final approval. But we can bring the entire proposal under one notice and one hearing if desired. The timeline would likely be the same as discussed in pre-app. At minimum 6 months but more likely closer to a year. The only exception is that beyond this, you would need to wait for ECY decision and appeal periods for the shoreline projects. I would also like to make note that the shoreline code is going through a periodic update that should be adopted within the next few months. This might change some of the processes, but I doubt it will substantially change the general path forward, but I will make sure to keep you informed as you go through the process. Respectfully, Shannen Cartmel Lead Associate Planner Jefferson County Community Development scartmel@co.jefferson.wa.us 360-379-4454 EFFECTIVE TUESDAY 7/1/2021 DCD WILL BE OPEN TO THE PUBLIC. M-Th 9:00-12:00 1:00-4:30 DCD will maintain limited customer interaction and recommends scheduling an appointment to meet with staff. DCD will no longer be accepting building applications by drop off or mail, you must schedule an appointment with front staff to submit. A mask and social distancing is required. Please visit our website https://www.co.jefferson.wa.us/dcd to see how we can best serve you during this time. Email: dcd@co.jefferson.wa.us Phone: 360-379-4450 Mail: 621 Sheridan St.; Port Townsend, WA 98368 From: John Sampson <john@Hoedemakerpfeiffer.com> Sent: Friday, June 4, 2021 6:24 PM To: Shannen Cartmel <SCartmel@co.jefferson.wa.us> Cc: Tori Masterson <tori@hoedemakerpfeiffer.com>; andrew nordstrom <andrewlnordstrom@gmail.com> Subject: Marrowstone Inn - PRE2021-00010 CAUTION: This email originated from outside your organization. Exercise caution when opening attachments or clicking links, especially from unknown senders. Hi Shannen, As we dig further into our permitting pathways, we have come up with a few questions we are looking for someguidance on. Exhibit 33 - Page 13 of 26 1. The variance application asks from which standards we are asking for a variance – would the county prefer we combine all variances we are requesting into one application or separate each variance request into its own application? 2. Andy has been interacting with neighbors and the general community more and more since he purchased the property and has been garnering a great deal of community support around the project. What is the process to include letters of support from community members in the permitting process? Should these be included at the time of conditional use permit submittal or is there a more appropriate time? Is there an appropriate format/form that these letters should take? 3. What is the appropriate pathway for permitting approval for trenching within the shoreline buffer? We are required to decommission the wells that currently provide water and connect the site to county water supplies. We are also connecting all cabins to a new septic system that is capable of handling the site’s capacity. This is all required work and will obviously require trenching to accomplish. We are unclear what permitting pathway this approval needs to take and the timeframe around it. Thanks!John Sampson HOEDEMAKER PFEIFFER LLC 6113 13th Avenue South, Seattle, Washington 98108 206.545.8434 c. 509.551.6647 www.hoedemakerpfeiffer.com CONFIDENTIALITY NOTICE: This e-mail message, including any attachments, is for the sole use of the intended recipient and may contain confidential, proprietary, and/or privileged information, as well as content subject to copyright and other intellectual property laws. If you are not the intended recipient, you may not disclose, use, copy, or distribute this e-mail message or its attachments. If you believe you have received this e-mail message in error, please contact the sender by reply e-mail. ***Email may be considered a public record subject to public disclosure under RCW 42.56*** Exhibit 33 - Page 14 of 26 From:Helena Smith To:Shannen Cartmel Subject:FW: Sent from JC Community Development Date:Monday, September 27, 2021 1:16:23 PM Attachments:1397_001.pdf Hi Shannen, I think this public comment is for MLA21-00080. Please let me know if I should direct it elsewhere. Thanks, Helena -----Original Message----- From: Amanda Hunt Sent: Monday, September 27, 2021 1:10 PM To: Helena Smith <HSmith@co.jefferson.wa.us> Subject: FW: Sent from JC Community Development Hi Helena, I don’t think this scan was meant for me. Thanks! Best, Amanda H. Amanda Hunt Assistant Planner ahunt@co.jefferson.wa.us -----Original Message----- From: CanonCopier Sent: Monday, September 27, 2021 12:00 PM To: Amanda Hunt <AHunt@co.jefferson.wa.us> Subject: Sent from JC Community Development See the attachment. Exhibit 33 - Page 15 of 26 From:DCD Front Staff To:Shannen Cartmel Subject:FW: MLA21-00080 Date:Thursday, October 7, 2021 9:58:57 AM Attachments:MLA21-00080.Canterbury.docx Hello Shannen, We received a public comment about the Marrowstone Inn. Here it is for the project records. From: Jackie Canterbury <jackie.canterbury@gmail.com> Sent: Thursday, October 7, 2021 9:06 AM To: DCD Front Staff <dcd@co.jefferson.wa.us> Subject: MLA21-00080 CAUTION: This email originated from outside your organization. Exercise caution when opening attachments or clicking links, especially from unknown senders. Please accept these comments. Thank-you -- Dr. Jackie Canterbury 1640 E. Marrowstone Rd. Nordland, Washington 98358 jackie.canterbury@gmail.com 307-763-1953 Exhibit 33 - Page 16 of 26 From:DCD Front Staff To:Shannen Cartmel Subject:RE: MLA21-00080 Date:Thursday, October 7, 2021 10:04:48 AM Hi Shannen, I have a follow-up question. We received a public comment in the office mail. It is in your inbox. I also scanned it. Is there a folder in MLA21-00080 where I can save the scan? Thank you, Helena From: DCD Front Staff Sent: Thursday, October 7, 2021 9:59 AM To: Shannen Cartmel <SCartmel@co.jefferson.wa.us> Subject: FW: MLA21-00080 Hello Shannen, We received a public comment about the Marrowstone Inn. Here it is for the project records. From: Jackie Canterbury <jackie.canterbury@gmail.com> Sent: Thursday, October 7, 2021 9:06 AM To: DCD Front Staff <dcd@co.jefferson.wa.us> Subject: MLA21-00080 CAUTION: This email originated from outside your organization. Exercise caution when opening attachments or clicking links, especially from unknown senders. Please accept these comments. Thank-you -- Dr. Jackie Canterbury 1640 E. Marrowstone Rd. Nordland, Washington 98358 jackie.canterbury@gmail.com 307-763-1953 Exhibit 33 - Page 17 of 26 From:DCD Front Staff To:Hope Borsato Cc:Shannen Cartmel Subject:RE: Can you direct me to where I might respond to a current permit in process Date:Friday, October 8, 2021 9:28:13 AM Good morning Ms. Borsato, Thank you for commenting on the Marrowstone Inn project. Your comment has been added to the case file and will be considered when reviewing the project. Thank you, Jefferson County Dept. of Community Development dcd@co.jefferson.wa.us 360-379-4450 EFFECTIVE TUESDAY 7/1/2021 DCD WILL BE OPEN TO THE PUBLIC. M-Th 9:00-12:00 1:00-4:30 DCD will maintain limited customer interaction and recommends scheduling an appointment to meet with staff. DCD will no longer be accepting building applications by drop off or mail, you must schedule an appointment with front staff to submit. A mask and social distancing is required. Please visit our website https://www.co.jefferson.wa.us/dcd to see how we can best serve you during this time. • Email: dcd@co.jefferson.wa.us • Phone: 360-379-4450 • Mail: 621 Sheridan St.; Port Townsend, WA 98368 All e-mail sent to this address has been received by the Jefferson County e-mail system and is therefore subject to the Public Records Act, a state law found at RCW 42.56. Under the Public Records law the County must release this e-mail and its contents to any person who asks to obtain a copy (or for inspection) of this e-mail unless it is also exempt from production to the requester according to state law, including RCW 42.56 and other state laws. -----Original Message----- From: Hope Borsato <hopeborsato@gmail.com> Sent: Friday, October 8, 2021 8:56 AM To: DCD Front Staff <dcd@co.jefferson.wa.us> Subject: Can you direct me to where I might respond to a current permit in process CAUTION: This email originated from outside your organization. Exercise caution when opening attachments or clicking links, especially from unknown senders. Hello. Perhaps you could forward this to the correct department. I am a resident of Marrowstone Island and would like to comment on the proposal of the Marrowstone Inn property. I do feel that traffic and the road angle at the intersection needs to be addressed. Coming down the hill on Robbins Road in a south direction, the corner is difficult to travel due to the dip in the right side of the road and how it is banked. One must go out in the other lane ( oncoming traffic) in order to drive more than 5 mph. Looking into the engineering if the current roadway is of concern even without more traffic in the future. Thank you for addressing this concern. Hope Borsato Exhibit 33 - Page 18 of 26 872 East Marrowstone Rd 369.301.1350 Exhibit 33 - Page 19 of 26 From:Helena Smith To:Shannen Cartmel Subject:MLA21-00080 Public Comments Spreadsheet Date:Friday, October 15, 2021 12:20:24 PM Attachments:image001.png Good afternoon Shannen, The Public Comments folder for MLA21-00080 now includes an Excel spreadsheet with the commenters’ names, addresses, and a summary of their comments. Here’s the file location: G:\PermitCenter\2-Permits\MLA\MLA21-00080\Public Comments I hope this is useful. Please let me know if I should format anything differently, or change the amount of detail in the comment summary. Best wishes, Helena Smith, MPP Planning Technican Jefferson County Community Development 621 Sheridan St., Port Townsend, WA 98368 Mon-Thurs 9am - 4:30pm, closed from 12-1 Ph: 360-379-4484 http://www.co.jefferson.wa.us DCD will maintain limited customer interaction and recommends scheduling an appointment to meet with staff. DCD will no longer be accepting building applications by drop off or mail, you must schedule an appointment with front staff to submit. A mask and social distancing is required. Please visit our website https://www.co.jefferson.wa.us/dcd to see how we can best serve you during this time. Email: dcd@co.jefferson.wa.us Phone: 360-379-4450 Mail: 621 Sheridan St.; Port Townsend, WA 98368 All e-mail sent to this address has been received by the Jefferson County e-mail system and istherefore subject to the Public Records Act, a state law found at RCW 42.56. Under the PublicRecords law the County must release this e-mail and its contents to any person who asks toobtain a copy (or for inspection) of this e-mail unless it is also exempt from production to therequester according to state law, including RCW 42.56 and other state laws. Exhibit 33 - Page 20 of 26 From:Linda Atkins To:Shannen Cartmel Subject:MLA21-00080, ZON2021-00049, Marrowstone Inn Date:Monday, October 25, 2021 12:18:59 PM Shannen, I would like to meet about the status and processing for this application. I see they have applied for a variance re the density of use and ‘existing cabins’. What would be a good time for you? I could do a goto meeting Tuesday any time and I am in the office Wed – Fri. I have time Thursday and Friday afternoon. I have a septic permit for review but don’t want to get ahead of things with any comments I have. Thanks. Linda Atkins, RS Environmental Health Specialist 3 Jefferson County Environmental Public Health 360-385-9444 latkins@co.jefferson.wa.us www.jeffersoncountypublichealth.org Per order of the Jefferson County Commissioners, the Environmental Health front desk is not available for walk-in customer service. We will continue to provide service over the phone and email; and if absolutely necessary, schedule walk-in appointments. We thank you for your cooperation, and kindly ask that if you are sick, please refrain from scheduling an appointment or cancel your existing one. CONFIDENTIALITY NOTICE: This e-mail message, including any attachments, is for the sole use of the intended recipient(s) and may contain confidential and privileged information. Any unauthorized review, use, disclosure, or distribution is prohibited. If you are not the intended recipient, please contact the sender by reply e-mail and destroy all copies of the original message. PUBLIC RECORDS ACT NOTICE: All e-mail sent to this address has been received by the Jefferson County e-mail system and is therefore subject to the Public Records Act, a state law found at RCW 42.56. Under the Public Records law the County must release this e-mail and its contents to any person who asks to obtain a copy (or for inspection) of this e-mail unless it is exempt from disclosure under state law, including RCW 42.56. Exhibit 33 - Page 21 of 26 From:Amanda Hunt To:Shannen Cartmel Subject:CRAB Mobility Date:Wednesday, November 3, 2021 10:50:21 AM Attachments:RE MLA21-00066 Pomona Woods LLC Notice of Application with SEPA Review.msg *See SEPA Comments PDF in the attached email for an example of the Public Works Crab Mobility Traffic Analysis* Quick summary of previous phone call with John Fleming: ITE: Appropriate for NEW transportation projects and road designs. CRAB Mobility: Used to determine if proposed ADT (Average Daily Trips) will change the level of service provided by the road. Public Works will review the road capacity of existing structures. John Fleming has been completing traffic review of projects for approximately 5 years. Thanks! Amanda Hunt Assistant Planner Jefferson County Community Development Phone (Desk): 360-379-4458 Monday-Friday 8AM-4PM ahunt@co.jefferson.wa.us EFFECTIVE TUESDAY 7/1/2021 DCD WILL BE OPEN TO THE PUBLIC. M-Th 9:00-12:00 1:00-4:30 DCD will maintain limited customer interaction and recommends scheduling an appointment to meet with staff. DCD will no longer be accepting building applications by drop off or mail, you must schedule an appointment with front staff to submit. A mask and social distancing is required. Please visit our website https://www.co.jefferson.wa.us/dcd to see how we can best serve you during this time. Email: dcd@co.jefferson.wa.us Phone: 360-379-4450 Mail: 621 Sheridan St.; Port Townsend, WA 98368 Exhibit 33 - Page 22 of 26 From:Helena Smith To:Shannen Cartmel Subject:RE: Info for Hearing Examiner Info Date:Tuesday, February 15, 2022 12:52:59 PM Attachments:image001.png Hi Shannen, Is there anyone other than the people listed in Tidemark who should be contacted about scheduling this hearing? For example, is there a legal team I should contact? Was this case reviewed by other county employees who will attend? Thank you for your time. Sincerely, H Smith, MPP Planning Technician Jefferson County Community Development Ph: 360-379-4484 DCD will maintain limited customer interaction and recommends scheduling an appointment to meet with staff. DCD will no longer be accepting building applications by drop off or mail, you must schedule an appointment with front staff to submit. A mask and social distancing is required. Please visit our website https://www.co.jefferson.wa.us/dcd to see how we can best serve you during this time. All e-mail sent to this address has been received by the Jefferson County e-mail system and istherefore subject to the Public Records Act, a state law found at RCW 42.56. Under the PublicRecords law the County must release this e-mail and its contents to any person who asks toobtain a copy (or for inspection) of this e-mail unless it is also exempt from production to therequester according to state law, including RCW 42.56 and other state laws. From: Shannen Cartmel Sent: Tuesday, January 25, 2022 2:30 PM To: Helena Smith <HSmith@co.jefferson.wa.us> Subject: RE: Info for Hearing Examiner Info MLA21-00080 (information is not ready) – this is a request to place hold this hearing via direction from Brent Marrowstone Inn Andrew Nordstrom “Extend Yourself LLC” 1420 5th Ave STE 4200 Seattle, WA 98101 April Exhibit 33 - Page 23 of 26 Likely one hearing date Respectfully, Shannen Cartmel Lead Associate Planner Jefferson County Community Development scartmel@co.jefferson.wa.us 360-379-4454 From: Helena Smith Sent: Tuesday, January 25, 2022 1:11 PM To: Shannen Cartmel <SCartmel@co.jefferson.wa.us> Subject: Info for Hearing Examiner Info Hi Shannen, Thanks for telling me your applicants are ready to see the Hearing Examiner. Here’s the info I need: MLA number Documents for the Examiner (application, finding, appeal, etc.) Applicant and their counsel’s names and contact info Estimate of how long the hearing will last (do you expect multiple days of hearings, a pre- hearing conference?) Preferred month Thanks for your time. Best wishes, Helena Smith, MPP Planning Technician Jefferson County Community Development 621 Sheridan St., Port Townsend, WA 98368 Mon-Thurs 9am - 4:30pm, closed from 12-1 Ph: 360-379-4484 http://www.co.jefferson.wa.us DCD will maintain limited customer interaction and recommends scheduling an appointment to meet with staff. DCD will no longer be accepting building applications by drop off or mail, you must schedule an appointment with front staff to submit. A mask and social distancing is required. Please visit our website https://www.co.jefferson.wa.us/dcd to see how we can best serve you during this time. Exhibit 33 - Page 24 of 26 Email: dcd@co.jefferson.wa.us Phone: 360-379-4450 Mail: 621 Sheridan St.; Port Townsend, WA 98368 All e-mail sent to this address has been received by the Jefferson County e-mail system and istherefore subject to the Public Records Act, a state law found at RCW 42.56. Under the PublicRecords law the County must release this e-mail and its contents to any person who asks toobtain a copy (or for inspection) of this e-mail unless it is also exempt from production to therequester according to state law, including RCW 42.56 and other state laws. Exhibit 33 - Page 25 of 26 From:Shannen Cartmel To:Helena Smith Subject:emails Date:Monday, May 9, 2022 3:19:34 PM Attachments:Re Marrowstone Inn Staff Report Draft.msg Re Please publish notice of rescheduled hearing once in May 11 2022 paper.msg Re Please publish notice of rescheduled hearing once in May 11 2022 paper.msg Re Please publish notice of rescheduled hearing once in May 11 2022 paper.msg Re Please publish notice of rescheduled hearing once in May 11 2022 paper.msg Re MLA21-00080 Marrowstone Inn Staff Report _BBeditsv2.msg MLA21-00080 Marrowstone Inn Staff Report _BBeditsv2.msg Re Please publish notice of rescheduled hearing once in May 11 2022 paper.msg RE Marrowstone Inn Hearing Reschedule.msg RE External Marrowstone Inn Hearing Reschedule.msg update - draft response.msg Re Marrowstone Inn Hearing Reschedule.msg FW WSRB Building Code Effectiveness Grading.msg FW WSRB Building Code Effectiveness Grading.msg comments - Marrowstone Inn.msg RE Marrowstone Inn Hearing Reschedule.msg Re Marrowstone Inn Hearing Reschedule.msg Marrowstone Inn Hearing Reschedule.msg Re Marrowstone Inn Hearing Reschedule.msg UPDATE to Hearing Examiner Website.msg Re SEPA Check In.msg SEPA Check In.msg RE Quick revision to Appendix E proposed expansions.msg Re Please publish notice of rescheduled hearing in April 13 2022 paper.msg Re MLA21-00080 Notice of Public Hearing Posting.msg RE External MLA21-00080 Notice of Public Hearing Posting.msg RE Traffic Review.msg RE hearing.msg RE hearing.msg RE hearing.msg RE External Scheduling Public Hearing for MLA21-00080 Marrowstone Inn Proposal.msg RE External Scheduling Public Hearing for MLA21-00080 Marrowstone Inn Proposal.msg RE emails.msg RE Traffic Review.msg Re Please Publish MLA21-00080 Notice of Hearing on April 6 2022.msg Exhibit 33 - Page 26 of 26