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Home My WebLink Aboutstamped_045 Emails regarding decision to reschedule initial hearing1 Helena Smith From:Helena Smith Sent:Thursday, April 7, 2022 10:43 AM To:Shannen Cartmel Subject:RE: hearing Confirmed for the 29th 1‐4. Zoom link is updated. Should I update the website now, or wait for the article in next Wednesday’s paper? From: Shannen Cartmel Sent: Thursday, April 7, 2022 10:32 AM To: Helena Smith <HSmith@co.jefferson.wa.us> Subject: RE: hearing Sounds like we are on for the hearing as long as it can be the 1‐4pm timeline? Respectfully, Shannen Cartmel Lead Associate Planner Jefferson County Community Development scartmel@co.jefferson.wa.us 360‐379‐4454 From: Helena Smith Sent: Thursday, April 7, 2022 10:06 AM To: Shannen Cartmel <SCartmel@co.jefferson.wa.us> Subject: RE: hearing Great, thank you. Once the applicants respond about availability on the 29th, I will confirm a time with the Hearing Examiner. Should I update the hearing website ASAP, or wait until you publish an updated notice? From: Shannen Cartmel Sent: Thursday, April 7, 2022 10:03 AM To: Helena Smith <HSmith@co.jefferson.wa.us> Subject: RE: hearing Works for me. I am checking with the applicant. I cc’d you on that email. Respectfully, Shannen Cartmel Lead Associate Planner Jefferson County Community Development scartmel@co.jefferson.wa.us 360‐379‐4454 Exhibit 45 - Page 1 of 7 2 From: Helena Smith Sent: Thursday, April 7, 2022 10:02 AM To: Shannen Cartmel <SCartmel@co.jefferson.wa.us> Subject: RE: hearing How’s the 29th work for you? From: Shannen Cartmel Sent: Thursday, April 7, 2022 9:54 AM To: Helena Smith <HSmith@co.jefferson.wa.us> Subject: RE: hearing Can you see if he has any availability between after the 27th of April , ASAP. That’s the minimum for a new notice. Respectfully, Shannen Cartmel Lead Associate Planner Jefferson County Community Development scartmel@co.jefferson.wa.us 360‐379‐4454 From: Helena Smith Sent: Thursday, April 7, 2022 9:45 AM To: Shannen Cartmel <SCartmel@co.jefferson.wa.us> Subject: RE: hearing Depends how soon the hearing is. If it’s for next month, pretty easy. Next week would be harder. If you can propose a couple different dates for the hearing, I’ll share them with him and learn if he’s available on any of them. From: Shannen Cartmel Sent: Thursday, April 7, 2022 9:43 AM To: Helena Smith <HSmith@co.jefferson.wa.us> Subject: hearing How hard is it to reschedule a hearing by a day or two with our hearing examiner? Respectfully, Shannen Cartmel Lead Associate Planner Jefferson County Community Development scartmel@co.jefferson.wa.us 360‐379‐4454 Exhibit 45 - Page 2 of 7 1 Helena Smith From:Tori Masterson <tori@hoedemakerpfeiffer.com> Sent:Thursday, April 7, 2022 8:53 AM To:Shannen Cartmel; John Sampson; Helena Smith Cc:Degginger, Grant; Shold Designer; Racheal Villa; <dave@hulbertcc.com>; andrew nordstrom Subject:RE: [External] Scheduling Public Hearing for MLA21-00080 Marrowstone Inn Proposal ALERT: BE CAUTIOUS This email originated outside the organization. Do not open attachments or click on links if you are not expecting them. Hi Shannen, Thank you for the update. As you can probably imagine, we are very eager to get the staff report so we can properly prepare for the hearing on 4/19. Our understanding of the Rules of Procedure (4.2) is that the Departmental Reports are to be made publicly available at least 14 days prior to a Hearing, thus our reaching out to you to check on the status. Thank you so much for all of your attention to this and we look forward to hearing from you once the report is uploaded online. Best, Tori Masterson HOEDEMAKER PFEIFFER LLC 6113 13th Avenue South, Seattle, Washington 98108 206.545.8434 c.206.354.2619 www.hoedemakerpfeiffer.com From: Shannen Cartmel <SCartmel@co.jefferson.wa.us> Sent: Thursday, April 7, 2022 8:43 AM To: John Sampson <john@Hoedemakerpfeiffer.com>; Helena Smith <HSmith@co.jefferson.wa.us> Cc: Tori Masterson <tori@hoedemakerpfeiffer.com>; Degginger, Grant <DeggingerG@LanePowell.com>; Shold Designer <designer@cottonshold.com>; Racheal Villa <racheal@soundviewconsultants.com>; <dave@hulbertcc.com> <dave@hulbertcc.com>; andrew nordstrom <andrewlnordstrom@gmail.com> Subject: RE: [External] Scheduling Public Hearing for MLA21‐00080 Marrowstone Inn Proposal John, I am hoping to get it completed by tonight or tomorrow prior to close, while we like to have them completed for the hearing notice, the legal requirement is 10 days prior to hearing. I will send it out as soon as it is uploaded online. Respectfully, Shannen Cartmel Lead Associate Planner Jefferson County Community Development scartmel@co.jefferson.wa.us Exhibit 45 - Page 3 of 7 2 360‐379‐4454 From: John Sampson <john@Hoedemakerpfeiffer.com> Sent: Wednesday, April 6, 2022 5:59 PM To: Shannen Cartmel <SCartmel@co.jefferson.wa.us>; Helena Smith <HSmith@co.jefferson.wa.us> Cc: Tori Masterson <tori@hoedemakerpfeiffer.com>; Barbara Ehrlichman <BEhrlichman@co.jefferson.wa.us>; Degginger, Grant <DeggingerG@LanePowell.com>; Shold Designer <designer@cottonshold.com>; Racheal Villa <racheal@soundviewconsultants.com>; <dave@hulbertcc.com> <dave@hulbertcc.com>; andrew nordstrom <andrewlnordstrom@gmail.com> Subject: RE: [External] Scheduling Public Hearing for MLA21‐00080 Marrowstone Inn Proposal ALERT: BE CAUTIOUS This email originated outside the organization. Do not open attachments or click on links if you are not expecting them. Hi Shannen, Can you give us a update on the status of the staff report? I believe it was to be issued today. Thanks, John From: Shannen Cartmel <SCartmel@co.jefferson.wa.us> Sent: Thursday, March 10, 2022 9:50 AM To: Helena Smith <HSmith@co.jefferson.wa.us>; John Sampson <john@Hoedemakerpfeiffer.com> Cc: Tori Masterson <tori@hoedemakerpfeiffer.com>; Barbara Ehrlichman <BEhrlichman@co.jefferson.wa.us>; Degginger, Grant <DeggingerG@LanePowell.com>; Shold Designer <designer@cottonshold.com>; Racheal Villa <racheal@soundviewconsultants.com>; <dave@hulbertcc.com> <dave@hulbertcc.com>; andrew nordstrom <andrewlnordstrom@gmail.com> Subject: RE: [External] Scheduling Public Hearing for MLA21‐00080 Marrowstone Inn Proposal The staff report will be provided to you at date of hearing notice. Respectfully, Shannen Cartmel Lead Associate Planner Jefferson County Community Development scartmel@co.jefferson.wa.us 360‐379‐4454 From: Helena Smith Sent: Thursday, March 10, 2022 9:49 AM To: John Sampson <john@Hoedemakerpfeiffer.com> Cc: Tori Masterson <tori@hoedemakerpfeiffer.com>; Shannen Cartmel <SCartmel@co.jefferson.wa.us>; Barbara Ehrlichman <BEhrlichman@co.jefferson.wa.us>; Degginger, Grant <DeggingerG@LanePowell.com>; Shold Designer <designer@cottonshold.com>; Racheal Villa <racheal@soundviewconsultants.com>; <dave@hulbertcc.com> <dave@hulbertcc.com>; andrew nordstrom <andrewlnordstrom@gmail.com> Subject: RE: [External] Scheduling Public Hearing for MLA21‐00080 Marrowstone Inn Proposal Hello Mr. Sampson, Exhibit 45 - Page 4 of 7 3 Thank you for emailing about the Public Hearing for the Marrowstone Inn Proposal. Yes, the hearing is scheduled for April 19th at 1 in the afternoon. It will be virtual. I will send out a Zoom invitation later this month. I am not involved in the staff report. It is being composed by Associate Planner Shannen Cartmel. I know she will share it with you as soon as possible. H Smith, MPP Planning Technician Jefferson County Community Development Ph: 360‐379‐4484 From: John Sampson <john@Hoedemakerpfeiffer.com> Sent: Tuesday, March 8, 2022 3:02 PM To: Helena Smith <HSmith@co.jefferson.wa.us> Cc: Tori Masterson <tori@hoedemakerpfeiffer.com>; Shannen Cartmel <SCartmel@co.jefferson.wa.us>; Barbara Ehrlichman <BEhrlichman@co.jefferson.wa.us>; Degginger, Grant <DeggingerG@LanePowell.com>; Shold Designer <designer@cottonshold.com>; Racheal Villa <racheal@soundviewconsultants.com>; <dave@hulbertcc.com> <dave@hulbertcc.com>; andrew nordstrom <andrewlnordstrom@gmail.com> Subject: RE: [External] Scheduling Public Hearing for MLA21‐00080 Marrowstone Inn Proposal ALERT: BE CAUTIOUS This email originated outside the organization. Do not open attachments or click on links if you are not expecting them. Hi Helena, We wanted to follow up with you regarding the hearing date. Can you confirm that the hearing is set for April 19th from 1-5 pm? Is this a zoom meeting or should we plan on attending in person? We are also wondering when we can expect to receive the staff report and recommendation. Thanks, John Sampson HOEDEMAKER PFEIFFER LLC 6113 13th Avenue South, Seattle, Washington 98108 206.545.8434 c. 509.551.6647 www.hoedemakerpfeiffer.com CONFIDENTIALITY NOTICE: This e-mail message, including any attachments, is for the sole use of the intended recipient and may contain confidential, proprietary, and/or privileged information, as well as content subject to copyright and other intellectual property laws. If you are not the intended recipient, you may not disclose, use, copy, or distribute this e-mail message or its attachments. If you believe you have received this e-mail message in error, please contact the sender by reply e-mail. From: andrew nordstrom <andrewlnordstrom@gmail.com> Sent: Thursday, February 17, 2022 9:17 AM To: Helena Smith <HSmith@co.jefferson.wa.us> Cc: John Sampson <john@Hoedemakerpfeiffer.com>; Tori Masterson <tori@hoedemakerpfeiffer.com>; Shannen Cartmel <SCartmel@co.jefferson.wa.us>; Barbara Ehrlichman <BEhrlichman@co.jefferson.wa.us>; Degginger, Grant <DeggingerG@LanePowell.com>; Shold Designer <designer@cottonshold.com>; Racheal Villa <racheal@soundviewconsultants.com>; <dave@hulbertcc.com> <dave@hulbertcc.com> Subject: Re: [External] Scheduling Public Hearing for MLA21‐00080 Marrowstone Inn Proposal Dear Helena, Thank you for your email. My team and i are incredibly excited to start moving forward with the permitting process. Exhibit 45 - Page 5 of 7 4 I have cc’d additional members of my team to weigh in on the date, time and their availability. If there are no other available dates towards the end of March or early April that are not on a Tuesday then we will be available for the current time provided on April 19th from 1:00 to 5:00pm. We are eager to move into the next stage of the permit process and will be flexible if earlier dates are available. Let me know what we can do on our end to help with this process and moving forward. In the meantime is the staff report and recommendation completed? If so let me know when we can access this to prepare for the hearing. Additionally will the hearing still be held over video or will it be in person? I so appreciate your help. Sincerely, Andy Nordstrom c. 206‐650‐3573 andrewlnordstrom@gmail.com On Feb 17, 2022, at 8:33 AM, Helena Smith <HSmith@co.jefferson.wa.us> wrote: Good morning, My name is Helena Smith and I am emailing as clerk for the Jefferson County Hearing Examiner. The Marrowstone Inn conditional use permit application and shoreline variance application will be reviewed by the Hearing Examiner in a public hearing. As an involved party, I am contacting you to learn your availability for the hearing. Would you be available for a public hearing on April 19th from 1:00PM to 5:00PM? Please let me know if you can attend. If you cannot attend, please provide several alternate days in April. I will keep you updated on hearing scheduling. Sincerely, <image001.png> H Smith, MPP Planning Technician Jefferson County Community Development 621 Sheridan St., Port Townsend, WA 98368 Mon‐Thurs 9am ‐ 4:30pm, closed from 12‐1 Ph: 360‐379‐4484 http://www.co.jefferson.wa.us DCD will maintain limited customer interaction and recommends scheduling an appointment to meet with staff. DCD will no longer be accepting building applications by drop off or mail, you must schedule an appointment with front staff to submit. A mask and social distancing is required. Please visit our website https://www.co.jefferson.wa.us/dcd to see how we can best serve you during this time.  Email: dcd@co.jefferson.wa.us  Phone: 360‐379‐4450  Mail: 621 Sheridan St.; Port Townsend, WA 98368 Exhibit 45 - Page 6 of 7 5 All e‐mail sent to this address has been received by the Jefferson County e-mail system and is therefore subject to the Public Records Act, a state law found at RCW 42.56. Under the Public Records law the County must release this e-mail and its contents to any person who asks to obtain a copy (or for inspection) of this e-mail unless it is also exempt from production to the requester according to state law, including RCW 42.56 and other state laws. Exhibit 45 - Page 7 of 7