HomeMy WebLinkAbout06.01.2022 Planning Commission AgendaArlene Alen – District 1 LD Richert – District 2
Kevin Coker – District 1 Richard Hull, Chair – District 3
Cynthia Koan – District 1 Chris Llewellyn – District 3
Matt Sircely, Vice Chair -District 2 Michael Nilssen – District 3
Lorna Smith – District 2
Public Comment: When the Chair recognizes you to speak, please begin by stating your name
and address. Please be aware that the public comment period is three minutes.
1
AGENDA
JEFFERSON COUNTY
COMMUNITY DEVELOPMENT DEPARTMENT
Regular Meeting – June 1, 2022
Tri Area Community Center, 10 West Valley Road, Chimacum, Washington 98325
COVID-19 NOTICE
NO IN-PERSON PUBLIC ATTENDANCE ALLOWED
(Due to the High COVID-19 risk as identified by https://www.co.jefferson.wa.us/1429/COVID-19 at the time
of agenda publication. Per Jefferson County RESOLUTION No. 24-22)
You can join this meeting by using the following methods:
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5:30PM Welcome Chair and Overview Presentation
1. Call to Order/Roll Call
2. Approval of Agenda
3. Approval of Minutes
a. May 18, 2022 Minutes
PUBLIC COMMENT
4. Three minutes per speaker.
5. Planning Commission Updates
a. (10 minutes)
6. DCD Staff and Director Updates (5 minutes)
a. Update on In-Person Attendance in Relation to COVID-19 and Open Public Meetings Act.
In person meetings are “only available provided a hybrid meeting can be held with
Arlene Alen – District 1 LD Richert – District 2
Kevin Coker – District 1 Richard Hull, Chair – District 3
Cynthia Koan – District 1 Chris Llewellyn – District 3
Matt Sircely, Vice Chair -District 2 Michael Nilssen – District 3
Lorna Smith – District 2
Public Comment: When the Chair recognizes you to speak, please begin by stating your name
and address. Please be aware that the public comment period is three minutes.
2
reasonable safety, namely that the COVID-19 risk is Very Low, Low or Moderate per the
dashboard located at https://www.co.jefferson.wa.us/1429/COVID-19 per BOCC
Resolution No. 24-22. If in-person is available, seating capacity may also be limited to
50%.”
b. Update on Process for Temporary Housing Ordinance
c. Update on Stipends and Planning Commission Terms
CONSENT AGENDA
7. General Information Item to Read and Receive
a. MRSC on Updated Open Public Meetings Act
b. Jefferson County Resolution No. 24-22
REGULAR BUSINESS
8. Legal Lot of Record Outreach – Assistant Planner Bryan Benjamin (60 min)
a. Staff Report
b. Communication Plan
c. Discussion of Communication Plan and Survey Goals
9. UDC Docket-Amendment Items – Associate Planner Joel Peterson, AICP (20 min)
a. Staff Report from Director Brent Butler
b. Updated matrix of proposed amendments
10. Miles Sand and Gravel MRLO Comprehensive Plan Amendment – Joel Peterson, AICP (15 min)
a. Staff Report
b. Miles Sand and Gravel Company Application
11. Department of Community Development Standard Operating Procedures – Joel Peterson, AICP
(10 min)
a. Staff Report from Director Brent Butler
b. Stock Plans
c. Code Compliance
621 Sheridan St. P: 360-379-4450
Port Townsend, WA, 98368 PCommissionDesk@co.jefferson.wa.us
Public Comment: When the Chair recognizes you to speak, please begin by stating your name
and address. Please be aware that the public comment period is three minutes.
1
MEETING MINUTES
JEFFERSON COUNTY
COMMUNITY DEVELOPMENT DEPARTMENT
Regular Meeting – May 18, 2022
Tri Area Community Center, 10 West Valley Road, Chimacum, Washington 98325
COVID-19 NOTICE
NO IN-PERSON PUBLIC ATTENDANCE ALLOWED
(Per Jefferson County RESOLUTION No. 45-21)
5:33 PM Welcome Chair and Overview Presentation
1.Call to Order/Roll Call
District 1 District 2 District 3
Alen Present Sircely Present Hull Present
Coker Unexcused Smith Excused Nilssen Excused
Koan Excused Richert Present Llewelyn Present
2.Approval of Agenda
a.Agenda approved unanimously
3.Approval of Minutes
a.May 4, 2022 Minutes
b.Minutes approved unanimously
Motions
Motion # Motion 1st 2nd Yay Nay Abstain
1 Approve minutes from May 4. 2022 Alen Richert 5 0 0
2 Accept and receive Consent Agenda Sircely Alen 5 0 0
3 Motion to approve the Siting,
Establishment, and Management of
Temporary Housing Facilities Ordinance
Alen Sircely 5 0 0
4.Planning Commission Updates
a.No Planning Commission updates this meeting
5.DCD Staff and Director Updates (5 minutes)
a.Planning Commission stipend passed by Board of County Commissioners. Staff will inform
Planning Commissioners of the start date.
PUBLIC COMMENT
6.No public comments this meeting
CONSENT AGENDA
ITEM 3a
621 Sheridan St. P: 360-379-4450
Port Townsend, WA, 98368 PCommissionDesk@co.jefferson.wa.us
Public Comment: When the Chair recognizes you to speak, please begin by stating your name
and address. Please be aware that the public comment period is three minutes.
2
7.Costal Processes Workshop – Invitation for Education Opportunity
a.Read and received
REGULAR BUSINESS
8.Deliberations on Siting, Establishment, and Management of Temporary Housing Facilities
Ordinance – Joel Peterson
a.Presentation – Associate Planner Joel Peterson, AICP
b.Deliberations by Planning Commission
Technical difficulties with Zoom connectivity. Wi-Fi reconnected at 6:46
c.Line‐in/line‐out reading of ordinance
d.Planning Commission Findings documented
e.Motion to approve the ordinance as written
9.UDC Docket‐Amendment Items – Associate Planner Joel Peterson, AICP
a.Proposed corrections to scrivener errors and opportunities for clarification and addition
b.Postponed to future meeting
7:30 PM
ADJOURNMENT
The next Planning Commission meeting is scheduled for June 1, 2022, at 5:30 pm virtually. You can dial
in using your phone by calling: +1 (646) 749-3122; Access Code: 883-126-605.
These meeting minutes were approved this ____________ day of_____, 2022.
____________________________
Richard Hull, Chair Helena Smith, Secretary
ITEM 3a
The OPMA Gets an Update from the Legislature
March 24, 2022 by Flannary Collins
https://mrsc.org/Home/Stay-Informed/MRSC-Insight/March-2022/The-OPMA-Gets-an-Update-
from-the-Legislature.aspx
•On June 1, 2022, Proclamation 20-28.14 (extended by Proclamation 20-28.15) ends.
Proclamation 20-28.14 requires meetings subject to the OPMA be held remotely, with an
in-person component optional. Once the proclamation expires, the new language in
revisions to OPMA effective March 24, 2022 will control.
•“That new OPMA language requires that all meetings of a governing body of a public
agency be held in a physical location where the public can attend, with two exceptions:
1.If a local, state, or federal emergency has been declared and the public agency
determines it cannot hold an in-person meeting, the meeting can be fully remote.
o If required by the emergency, the public agency can either fully prohibit or limit in-
person public attendance at the meeting.
o If the meeting is held remotely or the public attendance is limited or prohibited, the
agency must provide a cost-free option to attend in real-time, either by telephone
or another readily available alternative.
2.If a governing body held some of its regular meetings remotely prior to March 1, 2020,
they may continue to hold these meetings remotely with no declared emergency so long
as the public may also attend remotely.
This latter option will only apply to a small handful of public agencies, as the March 1,
2020 date precedes by approximately three weeks the governor’s Proclamation 20-28
requiring all meetings be remote.
Notably, it is encouraged but not required that a governing body provide a remote meeting
attendance option when there are no limitations to in-person meeting attendance by the
public.”
•“Effective June 9, 2022, public comment at regular meetings of a governing body of a
public agency where final action is taken is now a requirement. Note that a governing body
includes not just the city or county council or board of commissioners, but also planning
commissions, civil service commissions, and other policy or rule-making bodies, and
committees that act on behalf of the governing body, conduct hearings, or take testimony
or public comment.”
ITEM 7a
• “Public agencies must allow for the public to orally comment at the meeting or submit
written comment prior to or at all regular meetings. HB 1329 doesn’t expressly state at
what point during the meeting public comment must be taken, so this is a policy decision
of the agency. Public comment is not required in emergency situations and is not required
(but is recommended) at special meetings, even when final action is taken. If oral comment
is allowed and an individual who has difficulty attending the meeting in-person requests
an opportunity to provide oral comment remotely, the agency must provide this opportunity
when feasible.”
• “Also, effective June 9, 2022, the OPMA encourages agencies to make an audio or video
recording of the regular meetings and make those recordings available online for a
minimum of six months.”
• “Effective June 9, 2022, the OPMA now requires the announced purpose of the executive
session be entered into the meeting minutes.”
ITEM 7a
COUNTY OF JEFFERSON
State of Washington
In the Matter of Adopting an Eleventh
Temporary County Policy Based on RESOLUTION NO. 2 4 7 7
Emergency Response to the COVID-19 }
Pandemic
WHEREAS, on February 29, 2020, Governor Jay Inslee declared a State of
Emergency in all Counties in Washington State to due to the public health emergency caused by
the COVID-19 virus; and,
WHEREAS,on March 10,2020,the Jefferson County Health Officer issued a Public
Health Order to control and prevent the spread of the COVID-19 virus; and,
WHEREAS, on March 11, 2020, the World Health Organization declared the
outbreak of COVID-19 to be a pandemic; and,
WHEREAS, on March 16, 2020, the Jefferson County Board of Commissioners
approved a Declaration of Emergency due to the COVID-19 Pandemic; and,
WHEREAS, on March 23, 2020, Governor Jay Inslee signed Proclamation 20-25
declaring that a State of Emergency continues to exist in all Counties in Washington State due to
COVID-19; and,
WHEREAS, on March 23, 2020, the Jefferson County Board of Commissioners
approved a Resolution Temporarily Limiting Access to County Buildings and Offices through
April 24, 2020, due to the COVID-19 Pandemic; and,
WHEREAS,on June 24,2020,the Secretary of Health issued Order 20-03,effective
June 26, 2020, requiring all individuals in Washington State to wear a face covering that covers
their nose and mouth when in any indoor or outdoor public setting, except under certain
circumstances, which provides a minimum level of protection for Washingtonians when they are
not at work where the Department of Labor& Industries' face covering requirements apply; and,
WHEREAS, on July 24, 2020, the Secretary of Health issued Order 21i-U _1,
effective July 25, 2020, which expands the Secretary's prior face covering mandate to require all
people in Washington State to wear a face covering when they are outside of their house, mobile
home, apartment, condominium, hotel or motel room, bedroom in a congregate living setting, or
other dwelling unit; and,
WHEREAS, as of March 1, 2021, COVID-19 vaccines became available for the
general public and employees according to each individual's Washington State mandated priority
order and Jefferson County, in order to promote public health during this pandemic, deems it in its
interests to encourage employees to become fully vaccinated and boosted; and,
Page 1 of 5
ITEM 7b
WHEREAS, Proclamation 2O-25 has been amended several times, with the most
recent amendment occurring on March 11, 2022 in Proclamation 20-2.5-19; and,
WHEREAS, rates of COVID-19 transmission and hospitalization have been on the
rise from the summer of 2021 through mid-January 2022 due to the highly contagious Delta variant
and Omicron variant, largely in the unvaccinated population; and,
WHEREAS, fully vaccinated persons obtain a high level of protection from the
vaccine for fully vaccinated persons from getting a severe version of the disease; and,
WHEREAS, as of December 20, 2021, the COVID-19 variant, Omicron, was
detected in the United States and is rapidly increasing the proportion of COVID-19 cases it is
causing; and,
WHEREAS, the Omicron variant and its subvariants have demonstrated an
increased ability to evade immunity achieved through vaccination and through prior infection,
when compared to prior variants. This has led to an increased rate of breakthrough infections in
our community; and,
WHEREAS, the Omicron variant and its subvariants are highly contagious and
easily spread to others; and,
WHEREAS, while current vaccines are expected to protect against severe illness,
hospitalizations, and deaths due to infection, breakthrough infections in people who are fully
vaccinated have been occurring in significant numbers; and,
WHEREAS, due to the level of vaccination achieved in the population and the level
of infection of unvaccinated persons to COVID-19 as a result of the Omicron variant, the risk of
high levels of hospitalization for COVID-19 significantly diminished from prior variants; and,
WHEREAS,on February 28,2022,Governor Inslee announced,in concert with the
Governors of Oregon and California, that Washington's indoor mask mandate would lift for most
places on March 11, 2022 at 11:59 p.m.; and,
WHEREAS, the Health Officer for Jefferson County rescinded the public health
order requiring masks in indoor, public places on March 11, 2022 at 11:59 p.m. while continuing
to strongly recommend wearing masks in indoor settings until reaching a community transmission
threshold of less than 100 cases per 100,000 in a two-week period; and,
WHEREAS, vaccines remain the best public health measure to protect people from
severe illness and hospitalization from COVID-19; and,
WHEREAS, masking remains an important tool to protect people from spreading
COVID-19, especially when vaccination is less effective in preventing the spread of the Omicron
variant and its subvariants; and,
Page 2 of 5
ITEM 7b
WHEREAS, throughout the COVID-19 pandemic there have been waves of
increased risk of transmission, requiring the ability to implement stricter mitigations and safety
protocols as recommended by public health officials; and,
WHEREAS, RCW 38.52.070(2) vests emergency powers in the Board to take
extraordinary measures for the preservation of public health and to relieve loss, hardship, and
suffering; and,
WHEREAS, in recent weeks the level of COVID-19 infections have increased
significantly, as preventive measures have been relaxed, but subvariants of the Omicron variant
have spread; and,
WHEREAS, the Washington State Department of Labor & Industries (L&I)
Requirements and Guidelines for Preventing COVID-19 effective April 21, 2022 (I &I
IZcquircmcnk) state: "Masks are no longer required for most workers, however, the COVID-19
pandemic remains a public health emergency and a recognized workplace hazard. Employers must
continue to ensure a safe workplace;" and,
WHEREAS,the I,&I Requirements state that at a minimum,employers must: "Keep
workers known or suspected to have COVID-19 from working around others by following
appropriate isolation or quarantine guidance as outlined by the Washington State Department of
Health (DOH);" and,
WHEREAS, the L&I Requirements state: "Employers must continue to assess
COVID-19 hazards in their workplaces, because the level of hazards may change. This depends
on the amount of disease in the community, how close workers are to others, whether the worker
or others they interact with are vaccinated, and ventilation. When COVID-19 hazards change,
employers may need to adjust their prevention measures.;" and,
WHEREAS, the severity of the situation demands that the Board take measures to
protect the public and County employees from further transmission of COVID-19 in Jefferson
County; and,
WHEREAS, the Board of County Commissioners has determined that in-person
attendance at a hybrid open public meeting only can be held with reasonable safety, namely that
the COVID-19 risk is Very Low, Low or Moderate per the dashboard located at
http,: vAvA NA codel IcNon 4.29 ( ()\ I O-19 at the time the meeting agenda for the meeting is
advertised; and,
NOW, THEREFORE, BE IT RESOLVED, by the Board of Jefferson County
Commissioners that:
1. As long as there is a declared state of emergency, open public meetings will be: (a) held
in virtual formats only with the public having access via internet platforms (such as Zoom
or GoTo Meeting), via the telephone or streaming on the County's website or (b) held in
Page 3 of 5
ITEM 7b
hybrid formats with in-person capacity limited to 50 percent of the venue's capacity and at
the same time a virtual format with the public having access via interne platforms (such
as Zoom or GoTo Meeting), via the telephone or streaming on the County's website,
provided the hybrid meeting can be held with reasonable safety, namely that the COVID-
19 risk is Very Low, Low or Moderate per the dashboard located at
https://www.co.jefferson.wa.us/1429/COVID-19 at the time the meeting agenda for the
meeting is advertised; and
2. Persons visiting County facilities are recommended to wear a face covering for the duration
of the Emergency. Facilities shall post signs in each County facility that recommend
visitors wear a face covering; and
3. APPENDIX `I' — Temporary Personnel Policies to Address the COVID-19 Pandemic as
amended (attached) is adopted as set forth below; and
4. Each policy in this resolution is adopted as a temporary measure to slow and help prevent
the spread of the COVID-19 virus, APPENDIX `I' — Temporary Personnel Policies to
Address the COVID-19 Pandemic as amended (attached) continues to be added to the
Jefferson County Personnel Administration Manual and contains standards for public
service and accountability and is necessary to maintain the efficiency of governmental
operations. Employees who fail to follow the requirements of APPENDIX `I' are subject
to disciplinary action and termination for just cause.
5. This Resolution shall repeal and replace Resolution 12-22 of Jefferson County and shall be
effective at 12:01 am. on May 24, 2022.
SIGNATURES FOLLOW ON THE NEXT PAGE)
Page 4 of 5
ITEM 7b
rr
APPROVED AND ADOPTED this Th day of Mac.2022.
SEAL: JEFFERSON COUNTY
rF OARD OF COMMISSIONERS
di ise lour, Chair
ATTEST: fir•
aI
reg Brotherton, MemberN •
Cad^ a I e Dean, Member
Carolyl 7away, CMC
Clerk of the Board
Page 5 of 5
ITEM 7b
APPENDIX `I' — Temporary Personnel Policies
to Address the COVID-19 Pandemic
1. HEALTH AND SAFETY WORKPLACE REQUIREMENTS: To help prevent the
spread of COVID-19 employees must follow these workplace requirements:
A. Sick Employees Must Stay Home: Please help keep co-workers safe. This includes
temporary/seasonal employees.
1. If you are sick, please contact your supervisor immediately and stay at home.
2. Medical certification from your health care provider may be required.
3. If you need to stay home to care for a sick family member, please do so. During this
time, more workers may need to stay at home to care for sick children or other sick
family members than is normal.
4. Employees may use individual leave accruals per policy (e.g., sick leave, vacation,
floating holidays, and comp time) and may be eligible for WA State Paid Family &
Medical Leave.
B. COVID-19-Sick Employees or Family Members:
1. Employees who have been sick with or without COVID-19 may be required to provide
medical certification. Medical certification for FMLA requests will be required if the
FMLA is for a COVID-19-sick employee or family member.
2. If an employee is sick, with or without COVID-19, the employee must:
a. Notify their supervisor immediately. The supervisor and any other employee who
knows must keep the notification confidential, except as provided in Section 2.d.,
below. This is required by the Americans with Disabilities Act(ADA).
b. Employees who have Covid-19 must isolate for at least 5 full days and may return
to work as follows: On the next day after 5 full days of isolation, if the employee
tests negative on an antigen test,they may return to work. However,if an employee
continues to test positive, or refuses to test,they may return to work only after they
have completed a full 10 days of isolation. If employees return before day 10 of
isolation, they are required to mask.
c. Follow guidance from the Jefferson County Public Health Department regarding
symptoms and testing and what to do if they are sick:
hum. NA,vti.co lel eNon.wa us/1)OcumentCenter/View/12518/1 estin]-I t
d. Follow guidance from the CDC regarding symptoms and testing and what to do if
they are sick: https://www.cdc.gov/coronavirus/2019-nCoV/index.htmI.
e. Once informed, the supervisor and/or department director will immediately notify
the Human Resources Manager.
Page 1 of 6
ITEM 7b
3. When a supervisor or department director is notified of an employee who is sick, they
must:
a. Send the person home if they are at work.
b. Follow guidance from the Jefferson County Public Health Department regarding
symptoms and testing here:
https://vvww.co.jefferson.wa.us/DocumentCenter/V iew/1 25 1 8/Testing-Flowchart.
c. Notify the Human Resources Manager if an employee tests positive with COVID-
19.
d. Maintain confidentiality of an employee who is sick or exposed.
e. Provide written notice of potential COVID-19 exposure within one business day to
all workers, and the employers of subcontracted workers, who were at the same
work site as the person who tested positive, without identifying any employee who
may have been the source of the exposure.
f. Contact Facilities to sanitize the workplace, if it is a county building for which
Facilities is responsible.
g. Work with the Human Resources Manager to develop a plan for their department
to limit additional exposure to other employees and the public. The Human
Resources Manager will coordinate with the Department of Public Health before
finalizing a plan.
4. Department directors and elected officials (collectively department directors) shall
encourage employees that are close contacts of a person with COVID-19 to work
from home if their job allows for five days after the close contact.
5. Employees who have a family member at home with COVID-19 must:
a. Notify their supervisor immediately.
b. Follow guidance from the Jefferson County Public Health Department regarding
symptoms and testing, located on the department's web page at:
https://www.co.jefferson.wa.us/DocumentCenter/View/12518/Testing-Flowchart
c. Working remotely may be authorized if approved by the employee's department
director.
C.Recommendation for All Employees to Get Fully Vaccinated and Boosted. The County
recommends that all employees get fully vaccinated and boosted against COVID-19.
D. Required Log of Fully Vaccinated Employees. For workplaces where vaccination is
required,the Human Resources Manager shall keep a log of all fully vaccinated employees.
The Human Resource Manager shall make the log available to the Washington Department
of Labor & Industries upon request.
Page 2 of 6
ITEM 7b
E. Required and Recommended Face Coverings:
1. Definitions.
a. "Face covering"means a mask made of at least two layers of cloth,a surgical mask,
a KF94 mask, a KN95 mask, or an N95 mask. "Face covering" does not include
bandanas,face shields,gaiters with less than two layers of cloth,scarfs,or sweaters.
b. "Highly Protective Face Covering" means a KF94 mask, a KN95 mask, or an N95
mask.
2. When Face Coverings Are Required. To help prevent the spread of COVID-19,
employees must wear face coverings (as defined below):
a. When required by applicable federal, state, or local health officer requirements, for
particular workplace settings (e.g., health care providers, correctional facilities);
b. When required by a workplace-specific written COVID-19 Prevention Program for
a department adopted under Section 1.E.(4).
c. When wearing a face covering is required:
i. Employees shall wear the face covering over the nose and mouth at all times to
prevent transmitting droplets while working or present indoors;
ii. Employees may wear County-provided face coverings or face coverings made
or purchased by the employee;
iii. Employees should consider wearing a highly protective face covering; and,
iv. Employees shall keep cloth face coverings clean, consistent with washing
standards set by the CDC.
3. When Face Coverings Are Recommended While Working Indoors. To help prevent
the spread of COVID-19, employees should wear face coverings while indoors.
4. COVID-19 Prevention Program. Because risks vary from workplace to workplace,
each department director will develop and approve a workplace-specific written
COVID-19 Prevention Program that addresses COVID-19 notification, reporting and
prevention measures in that workplace to provide a safe and healthy workplace and to
reduce risk of transmission of COVID-19 to their workers. The COVID-19 Prevention
Program shall take into consideration relevant factors such as the size and ventilation
of space(s) in which employees operate, the number of employees that could be
assigned to work in each space and the known vaccination rate of employees. The
requirements of the COVID-19 Prevention Program for prevention measures shall not
be less stringent than the requirements of this policy nor less stringent than the
applicable federal, state or local health officer requirements,but may be more stringent
Page 3 of 6
ITEM 7b
and may include continued wearing of face coverings or respirators, physical
distancing, physical barriers, maximized fresh-air and air-filtration on building and
vehicle HVAC systems, improved filtration in areas with poor ventilation and other
worker protections. Each department director shall continue to assess COVID-19
hazards in their workplace(s) and modify the written Program as warranted by
operational needs, case rates, workplace infections or other considerations. Each
department director shall consult with other department directors in departments that
are co-located, to address concerns and risks in neighboring departments before
adopting a COVID-19 Prevention Program.
5. Compliance with Face Covering Requirements at Other Locations. All employees
operating in or on the property or retaining the onsite services of any person or business
or other entity that has imposed face covering requirements on or required proof of
vaccination from any worker, customer or other person must comply with the
requirements of that person or business or other entity while in or on that property or
while retaining the onsite services.
6. No Threats or Adverse Actions. Employees are prohibited from taking or threatening
to take any adverse action against any person or business or other entity or tenant for
imposing face covering requirements on or requiring proof of vaccination.
7. Face Covering Not Required for Employees While Working Outdoors,Unless required
by a COVID-19 Prevention Program. Employees working outdoors will not be
required to wear a face covering, unless required by a COVID-19 Prevention Program.
8. Avoid Touching Surfaces and Face While Using a Face Covering. Employees should
avoid touching mouth, nose, eyes or nearby surfaces when putting on, using, and
removing a face covering.
9. Exception for Courts. The judges of the District and Superior Courts have authority to
modify the requirements in this Section 1.E. as necessary to meet statutory or
constitutional requirements for their courtrooms.
10. Americans With Disabilities Act Compliance. Pursuant to the Americans With
Disabilities Act of 1990 (42 U.S.C. §§ 12101-12213) or the Washington State Law
Against Discrimination(ch.49.60 RCW),an employee may request an accommodation
to the face covering requirements in this section.
F. Frequent and Adequate Hand Washing: To help prevent the spread of COVID-19
employees must follow these workplace requirements:
1. Wash hands frequently and regularly with soap and water for at least 20 seconds as
needed and including: when arriving at work, coming and going from different
worksites, taking breaks, using the restroom, before and after eating, drinking or using
tobacco products, after sneezing and/or coughing, and after touching surfaces or
handling objects touched by others or suspected of being contaminated.
Page 4 of 6
ITEM 7b
2. Use hand sanitizer (between handwashing) after touching surfaces or handling objects
touched by others or suspected of being contaminated.
3. Do not touch mouth, nose or eyes with unwashed hands.
G. Education: To help prevent the spread of COVID-19 employees are provided the
following information about these workplace requirements:
1. Education and information about COVID-19 is provided to employees through adopted
policies, established guidelines (including departmental COVID-19 Prevention
Program) and protocols, signs, posters, informational bulletins and meetings.
2. Resources for current information and additional guidance include:
a. Centers for Disease Control and Prevention(CDC): www.cdc.gov/coronavirus.
b. Washington State Department of Health: www.doh.wa.gov/coronavirus.
c. Washington State Department of Labor and Industries:
https://w ww.lni.wa.gov/agency/o utreach/coronavirus/requirements-and-guidance-
for-preventing-covid-19.
d. Jefferson County Public Health: www.co.jefferson.wa.us/1429/COVID-19 or by
telephone at(360)385-9400.
2. DELEGATION OF AUTHORITY TO COUNTY ADMINISTRATOR TO ISSUE
INTERPRETATIONS AND MAKE ADJUSTMENTS TO HEALTH AND
WORKPLACE SAFETY REQUIREMENTS: During the temporary period of the public
health emergency, the County Administrator is hereby delegated authority to issue
interpretations as needed of how these Policies and the leave policies of the Jefferson County
Personnel Administration Manual shall be administered by the County, including department
directors , during the temporary period of the public health emergency to ensure efficient use
of resources and compliance with federal and state law. In addition, and as necessary, the
County Administrator may adjust in writing the Health and Workplace Safety Requirements
in Section 1 of this Policy to be consistent with federal or state law, and report those changes
to the Board of Commissioners.
3. TEMPORARY PAID ADMINISTRATIVE LEAVE ENHANCEMENT: As of March 1,
2021, COVID-19 vaccines became available for the general public and Jefferson County
employees according to each individual's Washington State mandated priority order. As of
September 22, 2021, a single booster dose became available after completion of the primary
COVID-19 vaccine series and a second booster is now recommended for those who are
immunocompromised or over the age of 50. Jefferson County, in order to promote public
health during this pandemic, deems it in its interests to encourage employees to become fully
vaccinated and boosted. Effective January 1, 2022, using the form developed by the Human
Resources Manager and in order to prevent workplace transmission of COVID-19, department
directors and the Human Resources Manager may approve up to 40 hours of paid
administrative leave for employees who are sick or quarantining per Jefferson County
Department of Public Health directions, or if their child is sick or quarantining. Paid
Page 5 of 6
ITEM 7b
administrative leave shall only be used when remote work is not possible. Paid Administrative
Leave (pay code 223, reason code COVAX) shall be used to track this paid administrative
leave. Using the form developed by the Human Resources Manager, department directors also
may grant up to 8 hours total of paid administrative leave for employees to receive a
vaccination or booster dose, and to recover from effects of the vaccine.
4. MORE STRINGENT FEDERAL, STATE OR LOCAL REQUIREMENTS APPLY. If
federal, state, or local health officer requirements are more stringent than the above policies,
the more stringent federal, state, or local health officer requirements shall apply. Applicable
federal, state, or local health officer requirements may require face coverings in health care
settings, locations required by federal law, correctional facilities and all locations, though this
list is not exclusive and is subject to modification by federal, state or local officials.
Page 6 of 6
ITEM 7b
JEFFERSON COUNTY
PLANNING COMMISSION
STAFF REPORT
TO: Jefferson County Planning Commissioners
Brent Butler, Director, Department of Community Development
FROM: Bryan Benjamin, Assistant Planner, Department of Community Development
DATE: May 27, 2022
SUBJECT: Development Moratorium Affecting Pre-1971 Plats - Ordinance No. 09-1210-21
Legal Lot of Record – Outreach Opportunities and Survey Development
STATEMENT OF ISSUE:
This report requests support from the Planning Commission in developing two public
engagement and outreach opportunities for the Legal Lot of Record issue. First, the Department
of Community Development (“DCD”) requests the advice of the Planning Commission on
identifying community events that DCD staff could attend to engage with the public. Attending
community events would allow DCD staff to distribute information about opportunities for
community members to participate in developing future regulations and answer general
questions about the Legal Lot of Record issue. Ident ifying existing community events that DCD
staff could attend is in alignment with the Planning Commission’s recommendation made at the
P lanning Commission’s retreat earlier this year. Best practices in community outreach also
encourage governments to go directly to the public in addition to usual means of participation.
Staff also requests the advice of the Planning Commission in developing a survey for distribut ion
to the public. Surveys are an important component of public outreach, by allowing the public to
respond to the County’s questions at their convenience and by providing feedback that can be
readily incorporated into statistical analysis. In order to develop an effective survey, though,
DCD must identify the community’s questions and concerns about the moratorium and
upcoming regulatory changes. As representatives for each of the County’s voting districts, the
Planning Commission can help DCD give a voice to any questions and concerns raised by the
public by incorporating those issues into the survey. Incorporating public comment into surveys
helps government agencies avoid rolling out a product that excludes key issues community
members desire to speak on.
BACKGROUND
The Department of Community Development (DCD) has held 16 legal lot of record advisory
meetings since December 2021. The purpose of these meetings is to generate guidance on public
ITEM 8a
outreach approaches and deliverables through County and stakeholder inp ut. The County
Advisory Team (CAT) consists of representatives from DCD, Department of Environmental
Public Health, the Assessor’s Office, and Central Services. Stakeholder input was generated
through DCD led meetings with local Real Estate Brokers and public comments. The Planning
Commission has reviewed DCD’s work since implementation of the Moratorium, including an
analysis of other County’s approaches to legal lot determination processes and StoryMap
development.
MONTH DATES HELD
County Advisory
Team
Real Estate
Brokers
Planning
Commission
December 2021 Dec. 3, 10, 17 Dec. 1
January 2022 Jan. 7 and 14 Jan. 12 Jan. 5
February 2022 Feb. 4 Feb. 9
March 2022 No meetings held*
April 2022 Apr. 11 Apr. 13 and 19 Apr. 20
May 2022 May 20, 27
Based on feedback gathered from these meetings and from public comment, DCD understood
that creating meaningful opportunities for public comment would be nefit from creating robust
public outreach and educatio nal materials. First, DCD worked to close a gap in community
knowledge concerning the purpose and regulatory context of Ordinance No. 09-1210-21. To
respond to this concern, DCD is producing an education and outreach deliverable called a
StoryMap, which is a Geographic Information Systems (GIS) product that can be safely
distributed and accessed during COVID-19. Similarly, suggestions made by the County
Advisory Team and stakeholders indicated that there should be remote and hybrid access options
for public participation on this issue. The County Advisory Team and Real Estate Brokers
stakeholder group showed support for developing a survey instrument, which would extend
remote outreach possibilities locally and to property owners not residing within Jefferson
County.
ANALYSIS
Best practices in public participation indicate that incorporating community feedback, concerns,
and questions into educational materials and participation opportunities can foster higher rates of
engagement and encourage more substantive comment. Additionally, going to community events
instead of relying on members of the public to make time to participate in planning processes
captures that Planning Commission’s recommendation. In doing so, it may enable DCD to
incorporate opinions that may otherwise be left out from consideration.
As addressed in previous meetings, t he Planning Commission has received public testimony on
the Legal Lot of Record issue since implementation of the moratorium and understands local and
community events to a degree that DCD does not. Suggestions for public outreach and survey
development acquired during this meeting will be incorporated into the analysis guiding DCD’s
survey development process.
ITEM 8a
RECOMMENDATION:
DCD requests feedback on t hree questions with regard to public outreach:
• What are local events that DCD could attend to provide information and answer
questions about the moratorium and future regulations?
• What questions and concerns have members of the public communicated to the Planning
Commission?
• Do you have any recommendations for the survey (e.g. specific questions that should be
included, demographic considerations, accessibility issues, etc.)?
ITEM 8a
JEFFERSON COUNTY
PLANNING COMMISSION
STAFF REPORT
TO: Jefferson County Planning Commissioners
FROM: Brent Butler, Director, Department of Community Development
DATE: April 20, 2022
SUBJECT: Unified Development Code Amendment Docket
STATEMENT OF ISSUE:
Planning, Building and Prosecuting Attorney’s office staff frequently identify areas for improvement or
necessary changes to the Jefferson County Unified Development Code (“UDC”). Amendments frequently
are triggered by changes to Federal or state law, the adoption of new guiding documents such as the 2018
Jefferson County Comprehensive Plan or minor errors do to a mistake, the latter is commonly known as a
Scrivener’s error and refers to an error due to a minor mistake or inadvertence.
BACKGROUND
Community Development has maintained a running amendment “Docket” of proposed changes to the
UDC. This docket was reviewed by Staff and the Planning Commission during development of the 2018
Comprehensive Plan Periodic Review and Update, including a number of UDC amendments.
Not all of the amendment proposals were addressed at that time, and since 2018, there have been
additional items added to the UDC Docket, as well as emerging issues that need to be docketed for future
analysis and potential implementation. A current list is attached: “UDC Amendments Deferred from
2018 Docket to Future Work Plan ver. 2022-04-20”.
ANALYSIS
Regular amendments to the UDC to correct errors, clarify how the code is to be implemented, or update for
purposes of changing state regulations, creates efficiency in application of the code and better understanding
by our citizens of Jefferson County.
Not all suggested amendments hold the same level of urgency, as seen by the deferral of some 2018 docket
items. However, Community Development and the Planning Commission should entertain a regular
dialogue of how emerging issues can affect a need for a UDC amendment.
ITEM 9a
RECOMMENDATION:
Review the attached list of docket items to gain a sense of which are Scrivener’s errors, clarifications
needed, or larger deliberative items. You may want to look at the published code.
https://www.codepublishing.com/WA/JeffersonCounty/#!/JeffersonCounty18/JeffersonCounty18.html
There are some items that staff will recommend need immediate action. This will be discussed at the
April 20, 2022 meeting.
ITEM 9a
Draft Work Product--Subject to Change
UDC Amendments Deferred from 2018 Docket to Future Work Plan ver. 2022-05-24
Item #Type of
Change
Code Section Description
8 M 18.10.030 Add definition for “Cumulative Effects of similar actions in the area” as used in 18.15.610. See
18.25.100(3)(aa), and discussion on review page 8.
10 18.10.190 Add definition for Standing. Cf. 18.05.085(3).
23 M 18.15.040 Table 3-1 Fix awkward adjectival adjective "recreational" reference in "Marijuana recreational producer",
"Marijuana recreational processor", "Marijuana recreational retailer". Remove altogether or
write as "Marijuana producer (recreational)". Performance standards are awkwardly in
alphabetized list under "Recreational" at 18.20.295. Move to "M".
30 M 18.15.1124 Clarify standards used for FAA regulations with document cite.
31 M 18.15.1132 Ground transportation facilities—provide regulation cite.
38 M 18.15.225 The JCC stillAmend references to the appellant examiner for the Reasonable Economic Use
Variance process. Does this mean that we would still use the appellant examiner process in these
instances? Should this be docketed? Or has it already been? 18.15.225 Notice.
39 M JCC 18.15.255 JCC 18.15.255 (3)(a) references an outdated portion of the On-site Sewage Code. I believe it and
should reference WAC 246-272-22501.
47 M 18.15.572 Review possibly awkward construction between 18.15.470 "Article VI-L Remote Rural Overlay
Districts for the West End Planning Area and the Brinnon Planning Area" and 18.15.572 "Article VI-
O Small-Scale Recreation and Tourist (SRT) Overlay District" -- which is referring only to Brinnon
Subarea Plan. Rename Article VI-O to include "Brinnon Subarea Plan" or address all SRT in one
area. See also Article VII -- Subarea Plans; 18.15.580 Brinnon Subarea Plan.
49 M 18.15.610 (2)(b)MID approval criteria. Analyzing impacts of major industrial development--uses term "cumulative
effects" which should probably be defined.
51 M 18.15.635 Reauthorization of Article needed through Board’s legislative action.
Refers to code provisions for Major Industrial Developments (MID) -- requires public hearing and
reauthorization action. Review Growth Management Act (GMA) amendments.
ITEM 9b
52 S 18.18 Code Interpretation 6/10/2009 explaining transitional and urban zoning and lot combinations.
Review interpretation for possible code text that is more expository.
59 S 18.18.100(2)(g)UGA sign regulations differ from 18.30.150(8)(d) and may be impermissible restraint on speech.
Generally, need to review sign code across UDC for compatibility between 18.18, 18.20 and 18.25.
Review for compliance with "strict scrutiny" standard.
69 S 18.20.295 (4)(g)18.20.295 (4) (g) – Recreational Marijuana: site development standards require all have “Type A”
landscape screening from adjacent parcels. This is nonsense not appropriate for retail. Add text
here about administrative options to adapt different performance standards.
70 S 18.20.140 JCC 18.20.140 needs requirements for General Institutional Uses.
71 M 18.20.150 (1)(c)Update RCW reference.
72 M 18.20.160 (5)(c)+Revise release of moratorium and add the one acre provision 18.20.160 (5)(c) (assessor allows
one-acre site allowing to remain under forestry tax category.)
73 M 18.20.160 (5)The text of RCW 76.09.060 and JCC 18.20.160(5) are conflicting. The text needs to be updated to
coincide with one another. [Forest Practices Act, conversion harvest and development
moratorium.]
77 M 18.20.200 Include marijuana operation in prohibition list for home businesses.
79 M 18.20.295 Update name of “Liquor and Cannabis Board”. Add definitions for license and licensee.
81 M 18.20.295 (3)(b)Add USE in "Allowed as conditional discretionary (C(d)) use with a cottage industry permit…"
84 M 18.20.350(3)(j)(v)“Cumulative effect” or “cumulative impact” undefined [use definition from State references -
RCW or WAC].
92 S 18.30.050 Table 6-1 *JCC 18.30.050 Table 6-1 at Minimum rear and Side Setbacks...add footnote "20"
*Footnote 20. "If a development proposal depends on two or more lots or parcels to be
considered as one site for purposes of complying with the provisions of this title or of any other
provision of Jefferson County Code, the department may require a the applicant to record a
covenant to the benefit of the county that requires the retention of the lots under common
ownership and control for the duration that the use is maintained on the site."
*Area of Impervious Surface Coverage. Change to include pervious pavement in the calculation.
ITEM 9b
*Note 15 re: stormwater requirements on parcel < one acre, show it's minimized, demonstrate
house is comparable to neighborhood (gross floor area).
101 S 18.30.100 Table 6-3 Investigate parking stall size standards for compact vehicles.
103 S 18.30.130 (8)(b)Pruned and trimmed as necessary—see Wuthrich v. King County, No. 92555-5 and note for JCC
18.30.050.
104 M 18.30.150 (8)(d)Harmonize with UGA sign code at JCC 18.18.100.
106 M 18.30.150 (8)(d)Removed time limits for political signs. JCC 18.30.150 regarding time limits for political signs--
Reed v. City of Maguire U.S. Supreme Court applies strict scrutiny to any regulation based on
content. Remove the political time limits so they are not regulated differently from real estate
signs, et cetera. JMP
107 M 18.30.150 (6)(r)*(r) need height standard referencing "urban residential" zone too.For UGA development standard
review
118 S 18.35.470 Make the condominium-ization – JCC 18.35.470 – language clearer with consideration for possible
eaffects on ADU’s.
no text yet
119 S 18.35.670 The plat alteration section (JCC 18.35.670) is kind of left hanging without a final “what to do”. We
should work on adding this. Should include final steps including such as taxes being paid, number
of copies for final, signature blocks, etc. Please let me know if you’d like me to work on this
section.
needs more discussion & process
improvement
121 M 18.40.030 (5)Edit sentence "Project review conducted pursuant to…" for clarity.not sure what the problem is
129 M 18.40.130 (2)Review text and revise for clarity. Looks like cut/paste from RCW and not completely in context.
133 S 18.40.230 Aaland: In first paragraph, changed the provision to combine the notice of application with
threshold determination from “may” to “shall” combine to conform with 18.40.780(1)(c)
needs more process work
133 S 18.40.230 [Note: this is part of a larger issue of noticing before appeal period runs out.
133 S 18.40.230 Staff: Noticing timeframes in JCC 18.40.230 do not agree with those specified in JCC
18.40.330(2)(b) and (3) - SEPA notice cannot be combined for noticing as specified in JCC
18.40.230 in case of SEPA appeal (due to SEPA appeal noticing timeframes).
See also 18.40.780 (1)(c) which says threshold determination and hearing notice "shall" be
combined. This creates a problem to couple the two, because the hearing is noticed without
allowing the appeal period to run out, and any appeal would be omitted from the hearing notice.
ITEM 9b
135 S 18.40.330(6)Added a new (6) explicitly eliminating certain SEPA appeals. [Evaluate this change further.]
142 S 18.40.640 Code Interpretation, David Goldsmith (no date, 2016),: Administrative Road Setback Variances
shall be subject to Article IX, 18.40.640 Variance Types -- Review Process, as a distinct variance in
addition to other types of variances provided in the code. Refer also to 18.30.050 Table 6-1
footnote #6, "...the administrator may reduce the minimum road setbacks if the strict application
of such setback would render a legal lot of record unbuildable under the provisions of the code."
18.40.650(5) that condition is not caused by applicant. Clarify that the application will be
evaluated under variance criteria. Ensure consistent and equitable review for all applicants.
143 S 18.40.760(3)(a)(i)Add more detailed “cumulative impact” language
144 S 18.40.810 (8)Deleted requirement to mail notice of appeal ten days prior to hearing.
147 S 18.40.030 Additional language to determine project review type.
149 M 18.40.530 Define vague terms in Approval of Conditional Uses—“cumulative effect”, “similar actions”, “in
the area”.
150 M 18.40.650 Review variance approval criteria, “cumulative impact” language with other sections, & Shoreline
Master Program (SMP).
155 S 18.45 18.45 does not make a clear distinction between an annual amendment cycle and the periodic
review. The schedule for a periodic review simply refers to the annual amendment cycle.
Therefore, to handle the scope of a periodic review, DCD has to pass a Resolution to defer annual
amendments so that we’re not “trying to change a flat tire while the car is travelling”. A periodic
review of the CP Comprehensive Plan needs to allow DCD to establish a work plan with its own
schedule.
158 S 18.50.060(6)*Notice considered served three days after posting
18.50.060 *Enforcement: Notice and Order – service by mail, change postmark date to “3 days after
postmark”
159 S 18.50.110(1)(d)Civil and criminal penalties—when fines accrue, postmark date to “3 days after postmark”.
Correct fine/imprisonment amounts/times for misdemeanor.
18.50.110(4)
162 S Title 15 Adopt International Residential Code Appendix Q for Tiny Home standards. Alternately adopt our
own modification of Appendix Q. See emails Mary Blaine and Patty Charnas 11/13/17 and
11/14/17.
163 S 18.40.310 Reconsideration. Review Pierce County's code provisions. 5- day request time period and 10-day
response period is limiting.
ITEM 9b
164 S 18.30 Clarify meaning of no minimum lot size in Table 6-1, Ch. 18.30. Does not make small lots
"noncomforming" in terms of SMP.
165
18.20.020(2)(g)
Clarify when a shipping container can be remodeled into ADU. Differentiate between a "road
ready" vehicle typically receiving a state-plan or self-certified insignia from the Washington State
Department of Labor and Industries with a dwelling that is converted from something else such
as a shipping container, shed or other open framed building and the conversion takes place on the
site where it will be used. Truck storage container different from shipping container?
deferred
166
18.40.180
"A notice of application shall not be required for Type I project permits that are
categorically exempt under SEPA, unless a public comment period or an open record
predecision hearing is required. A notice of application shall be required for all Type II and
Type III projects, regardless of whether such projects are exempt from SEPA. [Ord. 8-06 §
1]
deferred
167
M 18.40.530
Remove requirement regarding compliance with federal statutes as a local CUP approval criteron.
"(g) The conditional use complies with all other applicable criteria and standards of this code and
any other applicable local code , state or federal law; and more specifically, conforms to the
standards contained in Chapters 18.20 and 18.30 JCC;"
completed
168 18.40.330 and Article III
Public Notice
Requirements Chapter
18.40,
No protocol identified for re-noticing projects when the project has changed. i.e. SEPA now
required when it wasn't before, example timeline:Type III project notice period ends, proponent
changes project adding additional parking triggering SEPA, how to (or should?) re-notice provide
comment period again and allow SEPA appeal to be consolidated at Type III hearing.
added 2018
169 JCC 18.40.800 and
18.40.750(3)(g)
duplicate language added 2018
170 18.15 and check 18.05 Text amendment in the description of Inholding Forest to match Comprehensive Plan. Remove
vesting sentence.added 9-24-18
171 18.45.040 (b)(v)reference error: current text is "(1)(c) and (1)(d)", should be "(1)(b) and 1(c)"added 1/18/19
172
18.40.720 (4)
reference error: cites Ch. 42.17 RCW which has morphed to Ch 42.17A Campaign disclosure and
contribution. Possibly reference should be Ch. 42.56 RCW Public Records Act.added 2/12/19
ITEM 9b
173
18.20.060
Code section is written too narrowly for dogs and cats. Animal shelters and animal welfare
facilites exist for other animal species. Refer to PRE19-00011 Discovery Bay Ranch Animal Shelter
and attorney challenge that 18.20.060 does not apply, but only can do "livestock management"
under Ag Code 18.20.030. Misses opportunity to provide CUP and protection from nuisance
provisions of Title 6 - Animal Control.
added 4/29/19
174 Update based on passge of SB 1377 relating to density bonuses for affordable housing on
property owned by a religious organization.added 8/1/2019
175 18.40.570
Revise to differentiate between minor and major amendment. Use draft language from PAO added 8/1/2019
176 18.30.040 (4)(based on recommendation from PAO, repeal. It is no longer relevant added 8/1/2019
177 JCC 18.40.810 Standard of Review not "de novo". added 3/28/2022
178 JCC 18.20.295-.230; Ch.
18.15; Ch. 18.18; Ch.
8.60
LCB Board Action: Approved proposal for expedited rule making (CR 105) to replace every use of
the term “marijuana” with the term “cannabis” throughout Title 314 WAC.
added 4/27/2022
179 18.22 Seismic source information NEHRP referenced but not EES seismic data added 5/18/2022
180 18.35 Administrative Lot Certification process should be repealed (Barbara Ehrlichman)added 5/18/2022
181 18.22.830(1)Conservation District and DCD never got together to outline the Farm Plan process (JCC
18.22.830(1))
added 5/24/2022
G:\PLANNING\Planning Commission MASTER FOLDER\PC General\PC 2022\06-01-2022\[2022
UDC Docket ver. 5-24-2022.xlsx]Sheet1
ITEM 9b
JEFFERSON COUNTY
PLANNING COMMISSION
STAFF REPORT
TO: Jefferson County Planning Commissioners
FROM: Joel Peterson, Associate Planner, AICP
DATE: June 1, 2022
SUBJECT: Application: Mineral Resource Land Overlay (MRLO) for Miles Sand and
Gravel (MLA2021-00019)
__________________________________________________________________________
STATEMENT OF ISSUE:
Miles Sand and Gravel is proposing to expand their 165-acre designated Mineral
Resources Land Overlay (MRLO) in the Wahl Extraction Area. They have submitted
application materials, geotechnical reports, and a SEPA Checklist. The submittal has
been delayed by Community Development until this time for lack of staffing resources.
ANALYSIS:
The proposed project consists of expanding he existing Shine Wahl mine to the west. The
processing will still take place in the 19 acres approved processing area in its current location
on Wahl Lake Road. A conveyor would transport the ma terial from the new mining area to
the existing processing area. Mining area would be reduced with the exclusion of wetlands
and associated buffers within the MRLO. Mining would follow Washington Department of
Natural Resources requirements for segmental mining and reclamation. The proposal would
not alter truck trips or impact traffic. Stormwater for the site will be infiltrated within the
mining area.
FISCAL IMPACT:
Costs are covered by General Fund and permit fees.
RECOMMENDATION:
Receive initial project overview presentation.
ITEM 10a
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ITEM 10b
JEFFERSON COUNTY
PLANNING COMMISSION
TO: Planning Commission
FROM: Brent Butler, DCD Director, AICP
DATE: June 1, 2022
SUBJECT: Standard Operating Procedures
STATEMENT OF ISSUE:
The Jefferson County Municipal Code includes among other Titles, the Building and Constructions Code,
Title 15; the United Development Code, Title 18; and Code Compliance, Title 19. These collectively contain
regulations that grant broad discretion to the permitting agency, the Department of Community
Development (“DCD”). Many governments develop standard operating procedures (“SOP”) in order to
avoid an arbitrary application of these regulations.
ANALYSIS:
The DCD’s SOPs need review and editing since the County adopted new or revised regulations in several
core areas such as the Comprehensive Plan, the Critical Areas Ordinance, and the Flood Damage Prevention
Ordinance, including Title 15, Title 18 and Title 19. Ultimately many of the SOPs need to be entirely
repealed and replaced with new SOPs since the regulations for which they are to provide clear guidance
have been amended. SOPs facilitate fair application of procedures internally by staff and provide
information that the community needs to understand how DCD interprets regulations and carries out its
responsibilities. For this reason, two specific standard operating procedures are attached as examples. These
include the SOP for Stock Plans and the SOP for Code Compliance.
While some governments such as the City of Atascadero’s Police Department have a transparent list of
standard operating procedures available online for community members to see, other do not.
https://www.atascadero.org/index.php?option=com_content&view=article&id=1375&Itemid=2192
RECOMMENDATION:
After reviewing the attached SOPs, staff requests the Planning Commission to provide comment and
suggested edits.
ITEM 11a
JEFFERSON COUNTY
COMMUNITY DEVELOPMENT
STOCK PLAN SUBMITTAL
Department:
Jefferson County DCD
Division:
Building
Section of Procedure Manual:
Permits
Title: Stock Plan Submittal SOP #201
Subject:
Procedures for receiving stock plans at intake
Effective (date):
4/2022
Replaces (date): Renewal due (date):
Not Applicable
Page: 1 of: 1
Originated by: Jodi Adams, Phil Cecere Approved by: Brent A. Butler, AICP
DEFINITION
Stock plans are building plans that have been reviewed by the Jefferson County Department of
Community Development and approved for use on multiple sites. The approval for use on
multiple sites is based on the restriction that very limited changes to the plans are permitted.
(Refer to “Options” and “Changes to the Approved Stock Plan”) They shall be of sufficient clarity
to indicate the design, nature, and extent of the work proposed, and show in detail that it will
comply with the minimum requirements of the applicable codes adopted by Jefferson County.
PURPOSE
The purpose of accepting Stock plans is to create a more efficient, cost saving procedure; to
reduce redundant plan reviews; to maintain records pertaining to Stock Plan building permits;
and to develop a cost saving method of obtaining residential building permits to promote
affordable housing for the citizens of the County.
CRITERIA RECEIVING STOCK BUILDING PLANS
Effective April 2022 stock plans submitted to Jefferson County must have structural
calculations that are stamped by an engineer or architect that is currently licensed in the
State of Washington. If the license of the design professional expires during the life of
the stock plan, an updated letter will be required before subsequent permits will be
approved.
Structural calculations for wind, seismic, and all gravity loads will be required to be
listed by the engineer or architect. Foundations that are site specific will also be
required to be included in submittal documents.
Stock plans may be used for one and two-story single-family dwelling structures (R-3)
and private garages (U-1), without prior written approval from the County Building
Official. Non-Residential or commercial building plans are not eligible to be used as a
Stock Plans unless prior written approval is received from the County Building Official.
Stock plans submitted and approved by the original applicant are not transferable to
others.
ITEM 11b
Stock plans cannot be located in a critical area (wetland, steep slope, flood hazard,
shoreline buffer, etc.)
The submittal of copyrighted plans must be accompanied by authorization for unlimited
reproduction and alteration.
THE APPROVAL PROCESS
To begin the process, the applicant must request to have a plan identified as a Stock Plan and
must submit the
following:
Basis of design per code cycle and Jefferson County design criteria,
Completed Building Permit application,
Completed Stock Plan application,
Full Digital plan set architectural and structural plans,
Completed Energy Code compliance form,
1 set of structural calculations and related documents, if applicable.
A full plan review fee will be collected at the time of submittal based on square footage,
occupancy, and use of the building.
Snow and wind design loads vary in Jefferson County. Additional design loads may be
incorporated in the stock plan, see the “Options” section that follows.
The plans will be reviewed for compliance and the plan reviewer’s redlined comments,
corrections, and stamps will be added to the approved drawings. Additionally, the
approved sets will be assigned a Stock Plan Number and cataloged by the building and
planning division. One copy of the plans will be retained for our files. One copy, the
approved “SITE COPY” will be returned to the applicant.
OPTIONS AND CHANGES
Non-bearing interior wall changes are not allowed to add to sleeping room count or
cause an increase to required septic capacity in any way.
Options may include, but are not limited to: roof design options, building elevation
options, inclusion of bay windows, third car garage, and decks. All options shall be
separated, drawn on separate sheets from the stock plan. The options pages shall
include all components of a specific building option such as floor plans, framing plans,
foundation plans, roof plans, and elevations.
Energy code credits are allowed to change provided that the appropriate information is
listed on the plan set being submitted.
Snow and wind design loads vary in Jefferson County. Additional design loads may be
incorporated in the stock plan.
Structural Changes to the approved Stock Plan are not permitted. Structural changes will
require a separate permit application submittal and review process, including applicable
plan review and permit fees.
ITEM 11b
Changes to a Stock Plan that do not require additional Plan Review approval are as
follows:
o Adding or deleting manufactured fireplaces. The fireplace must be shown on the
building plans and included in the Mechanical/Plumbing permit application form.
o Changing roofing materials, except where changing to a roofing material heavier
than the roofing material approved on the Master Plan.
o Non-bearing walls which do not impact the structural integrity of the building.
o Minor architectural features such as siding, veneer, shutters, etc.
o Reducing window or interior door widths. (Except code required Escape and
rescue openings)
SUBSEQUENT PERMIT ISSUANCE
Submittals for subsequent permit applications using an approved Stock plan must contain the
following:
A completed building permit application packet. Be sure to include the stock plan
reference number on the upper left corner of the building permit application form,
Full digital plan set submission with any energy code options, or design criteria changes,
that differ from the Master Stock Plan.. Foundation design for site plan requirements
will also be submitted at this time.
Energy code worksheet,
2 copies of the site plan and topography, drawn to scale,
Stock Plan submittal fee and other fees collected by Jefferson County departments,
Any additional information required by other Jefferson County Departments; e.g.,
septic, water, etc.
The Stock Plan procedure is NOT an expedited process. It simply reduces the time needed for a
building code
review. If the site plan review reveals conditions that require structure modifications, such
modification will be
subject to an hourly review fee. Decks not included on the approved stock plan require a
separate application, full plan review, and applicable fees.
FEES
A plan check fee equal to 20% of the building permit fee, but not less than 4 hours review time
of the full plan check fee, will be collected with each subsequent building permit application.
The reduced plan check fee will cover review of site-specific conditions. The fee is intended to
cover processing costs. If additional reviews are needed because of a special report1 or similar
issue, hourly fees, consistent with RCW 82.02.020, will be assessed based upon the current
1 “’Special report’ means a technical report or study containing certain site analyses or project
evaluations or a plan describing mitigation or monitoring recommendations.” JCC 18.10.190. Special
reports are required for critical areas pursuant to Chapter 18.22 JCC, Article IX. See JCC 18.22.900 et
seq.
ITEM 11b
adopted fee schedule in effect at the time the building permit application was received.
INSPECTIONS
The inspection process for permit issues using Stock Plans is identical to the normal residential
inspection process. Approved plot plan and building plans must be on-site during inspections or
the building inspector may cancel the inspection.
EXPIRATION OF STOCK PLANS
Stock Plans expire upon adoption of a new Building Code Edition or may be canceled for misuse
of this process, or at the discretion of the County Building Official.
ITEM 11b
JEFFERSON COUNTY COMMUNITY DEVELOPMENT
CODE COMPLIANCE COMPLAINT PRIORITIES
Department:
Jefferson County DCD
Division:
Code Compliance
Section of Procedure Manual:
Complaints
Title: DCD Complaint Investigation Priority SOP #???
Subject:
Procedures for responding to code compliance complaints
Effective (date):
????
Replaces (date):
Not Applicable
Renewal due (date):
Not Applicable
Page: 1 of: 1
Originated by: Debra Murdock Approved by: Brent A. Butler, AICP
Complaint Intake:
Complaints can be made by visiting the Jefferson County Website and filing an online complaint
(https://www.co.jefferson.wa.us/formcenter/dcd-11/complaint-form-70 ).
If someone is unable to file an online complaint, one can fill out a paper form. The form is then
scanned and emailed to the Code Compliance Coordinator. If they are calling in a complaint and
do not have the ability to fill out a form online or in person provide the complainant with the
email or phone number for the Code Compliance Coordinator for the complainant to contact
them directly to file a complaint.
When a complaint has been made. The Code Compliance Coordinator will attempt to investigate
the issue and determine if any code violations exist. Initial investigation should be done from
“Public View” or the complainant’s property (with permission). Most complaints can be
investigated from the road and it is encouraged to attempt to determine if there are any issues
prior to attempting contact with the property owner.
Complaint Investigation:
Jefferson County Department of Community Development – Code Compliance Priorities:
This list is a guide for compliance staff to triage incoming complaints and assign
available resources as needed to address alleged/confirmed code violations. The list
also serves as information for the public to understand where their complaint might fall
under in the County’s enforcement priorities. This list in no way obligates the County to
take action on a complaint. Enforcement is within the discretion of each County
ITEM 11c
department.
Department of Community Development – Code Compliance
Priorities
High Medium Low
Tier 1 Tier 2 Tier 3
Structures being
built w/out permit
Tree clearing - 6+
trees, >1ft diameter
Site development
(clearing, grading,
filling) near any
critical areas
Unpermitted
ADU/Residence
Remodel
Existing unsafe
structure
Site development
(clearing, grading,
filling) greater than
7,000 sq./ft.
Structures built w/out
permits
Tree clearing - less than
6 trees
Structure Demolition
M/H installation w/out
permit
Stairs to beach
constructed w/out
permits
Decks built w/out
permits
Docks built without
permits
Retaining walls built
w/out
Land clearing - no critical
areas
Fences over 7 ft.
Re-roof w/out permits
Docks already
constructed
Storm water complaints
Home business
Hospitality Business
(vacation rentals)
Sign complaints
ITEM 11c