HomeMy WebLinkAbout060622ca08 615 Sheridan Street
Port Townsend, WA 98368
9e0.son www.JeffersonCountyPublicHealth.org
Public He Consent Agenda
JEFFERSON COUNTY
BOARD OF COUNTY COMMISSIONERS
AGENDA REQUEST
TO: Board of County Commissioners
Mark McCauley, County Administrator
FROM: Bonnie Obremski, COVID-19 Communications Specialist
Apple Martine, Public Health Director
DATE: tiN� 13 N ad--
SUBJECT: Agenda Item — Contract Agreement with National Association for City and
County Health Officials (NACCHO); March 1, 2022 — July 31, 2022: $45,000
STATEMENT OF ISSUE:
Jefferson County Public Health, Admin/Community Health Divisions, requests Board approval of the Contract
Agreement with NACCHO for the Equipping Local Health Departments to Build COVID-19 Vaccine Confidence
(COVIED) project; March 1, 2022 —July 31, 2022: $45,000
ANALYSIS/STRATEGIC GOALS/PROS and CONS:
Through this project, we will partner with NACCHO to address vaccine hesitancy and increase COVID-19
vaccine confidence and uptake among priority populations disproportionately impacted by COVID-19 disease
and complications.
Currently, we estimate 4,700 people in our county are unvaccinated. Anecdotal evidence indicates most of our
unvaccinated, yet eligible, residents are firm in their decision to not vaccinate. They may no longer be open to
hearing information from public health about vaccinations because they may not believe we are a trusted
source of information, largely due to the parallel pandemic of mis and disinformation.
We will take steps to building or re-building public trust by improving our staff's ability to relate to a spectrum
of marginalized demographics. We will also improve access to public health information.
FISCAL IMPACT/COST BENEFIT ANALYSIS:
The agreement provides $45,000 in funding from NACCHO. No general fund dollars are used to support this
program.
Community Health
Developmental Disabilities Environmental Public Health
360-385-9400 360-385-9444
360-385-9401 (f) (f) 360-379-4487
Always working for a safer and healthier community
AD-22-021
RECOMMENDATION:
JCPH management request approval of the Contract Agreement with the National Association for City and
County Health Officials; March 1, 2022 —July 31, 2022; $45,000
REVIEWED BY:
Mark McCauley, o my Administrator ! Dat
Community Health Environmental Public Health
Developmental Disabilities 360-385-9444
360-385-9400 Always working for a safer and healthier community (f) 360-379-4487
360-385-9401 (f)
NACCHO CONTRACT#2022-042702
CONTRACTOR AGREEMENT
This Contractor Agreement is entered into, effective as of the date of the later signature
indicated below, by and between the National Association of County and City Health Officials
(hereinafter referred to as "NACCHO"), with its principal place of business at 1201 (I) Eye Street
NW 4th Fl., Washington,DC 20005,and Jefferson County DBA Jefferson County Public Health
(hereinafter referred to as "Contractor"), with its principal place of business at 615 Sheridan Street,
Port Townsend, WA 98368.
WHEREAS,NACCHO wishes to hire Contractor to provide certain goods and/or services to
NACCHO;
WHEREAS, Contractor wishes to provide such goods and/or services to NACCHO;
NOW, THEREFORE, for good and valuable consideration, the receipt and sufficiency of
which is hereby acknowledged,the parties,intending to be legally bound,do hereby agree as follows:
ARTICLE I: SPECIAL PROVISIONS
1. PURPOSE OF AGREEMENT: Contractor agrees to provide the goods and/or services to
NACCHO to enhance the programmatic activities of CDC GRANT#6NU380T000306-03-06,
CFDA#93.421,as described in Attachment I. The terms of Attachment I shall be incorporated
into this Agreement as if fully set forth herein. Contractor shall act at all times in a professional
manner consistent with the standards of the industry.
2. TERM OF AGREEMENT: The term of the Agreement shall begin on March 1,2022,and shall
continue in effect until July 31, 2022, unless earlier terminated in accordance with the terms
herein. NACCHO has been approved through "Expanded Authority" to temporarily continue
programmatic activities of CDC GRANT#6NU380T000306-03-06, while waiting for CDC's
acceptance and approval, in compliance with applicable guidance, federal rules and
regulations. NACCHO reserves the right to exercise clause 6 of this Agreement, when
requested by its Primary Funder. Expiration of the term or termination of this Agreement shall
not extinguish any rights or obligations of the parties that have accrued prior thereto. The term
of this Agreement may be extended by mutual agreement of the parties.
3. PAYMENT FOR SERVICES: In consideration for professional services to be performed,
NACCHO agrees to pay Contractor an amount not to exceed$45,000.00. All payments will be
made within 30 days of receipt of invoice(s) from Contractor and following approval by
NACCHO for approved services,as outlined on Attachment I. Three invoices must be submitted
as follows:
Invoice No. Amount Deliverable Due date
Invoice I $15,000.00 • Participate in Health equity action lab workshop April 30,2022
• Complete post-training feedback and evaluation
• Complete Project Charter Document
AD-22-021
Contract#2022-042702 Page 2
Invoice II $15,000.00 • Identify project objectives and identify May 31,2022
community(ies)of focus
• Identify and engage community stakeholders that
will assist in implementation of community
messaging
• Recruit and engage community participants that
will inform vaccine hesitancy resource
development and strategy
• Report findings and discuss solutions with
stakeholders
• Evaluate action planning activity
• Participate in monthly check in and community of
practice calls
• Submit action plan outlining LHD and partner
vaccine confidence goals,activities,
communication strategy,required resources and
timeline
Invoice III $15,000.00 • Submit implementation progress report July 31, 2022
• Participate in monthly check-in and community of
practice calls
NACCHO award number must be included on all invoices. Unless otherwise expressly stated
in this Agreement,all amounts specified in,and all payments to be made under,this Agreement
shall be in United States Dollars. The parties agree that payment method shall be made by
check, via postage-paid first class mail, at the address for the giving of notices as set forth in
Section 25 of this Agreement. Any changes of payment method would require a modification
signed by both parties. The final invoice must be received by NACCHO no later than 15 days
after the end date of the Agreement. Contractor will be given an opportunity to revise as needed
but the final revised invoice must be received no later than 30 days after the end date of the
Agreement. NACCHO will not accept any invoices past 30 days of the end date of the
Agreement.
ARTICLE II: GENERAL PROVISIONS
1. INDEPENDENT CONTRACTOR: Contractor shall act as an independent contractor, and
Contractor shall not be entitled to any benefits to which NACCHO employees may be entitled.
2. PAYMENT OF TAXES AND OTHER LEVIES: Contractor shall be exclusively responsible
for reporting and payment of all income tax payments, unemployment insurance, worker's
compensation insurance, social security obligations,and similar taxes and levies.
3. LIABILITY: All liability to third parties,loss,or damage as a result of claims,demands,costs,
Contract#2022-042702 Page 3
or judgments arising out of activities, such as direct service delivery, to be carried out by the
Contractor in the performance of this agreement shall be the responsibility of the Contractor,
and not the responsibility of NACCHO, if the liability, loss, or damage is caused by, or arises
out of, the actions of failure to act on the part of the Contractor, any subcontractor, anyone
directly or indirectly employed by the Contractor.
All liability to third parties, loss, or damage as result of claims, demands, costs, or judgments
arising out of activities, such as the provision of policy and procedural direction,to be carried
out by NACCHO in the performance of this agreement shall be the responsibility of NACCHO,
and not the responsibility of the Contractor, if the liability, loss, or damage is caused by, or
arises out of,the action or failure to act on the part of any NACCHO employee.
In the event that liability to third parties, loss, or damage arises as a result of activities
conducted jointly by the Contractor and NACCHO in fulfillment of their responsibilities under
this agreement, such liability, loss, or damage shall be borne by the Contractor and NACCHO
in relation to each party's responsibilities under these joint activities.
4. REVISIONS AND AMENDMENTS: Any revisions or amendments to this Agreement must be
made in writing and signed by both parties.
5. ASSIGNMENT: Without prior written consent of NACCHO, Contractor may not assign this
Agreement nor delegate any duties herein.
6. CONTINGENCY CLAUSE:This Agreement is subject to the terms of any agreement between
NACCHO and its Primary Funder and in particular may be terminated by NACCHO without
penalty or further obligation if the Primary Funder terminates, suspends or materially reduces
its funding for any reason. Additionally, the payment obligations of NACCHO under this
Agreement are subject to the timely fulfillment by the Primary Funder of its funding
obligations to NACCHO.
7. INTERFERING CONDITIONS: Contractor shall promptly and fully notify NACCHO of any
condition that interferes with, or threatens to interfere with, the successful carrying out of
Contractor's duties and responsibilities under this Agreement, or the accomplishment of the
purposes thereof. Such notice shall not relieve Contractor of said duties and responsibilities
under this Agreement.
8. OWNERSHIP OF MATERIALS: Contractor hereby transfers and assigns to NACCHO all
right,title and interest(including copyright rights) in and to all materials created or developed
by Contractor pursuant to this Agreement, including, without limitation, reports, summaries,
articles, pictures and art (collectively, the "Materials") (subject to any licensed third-party
rights retained therein). Contractor shall inform NACCHO in writing of any third-party rights
retained within the Materials and the terms of all license agreements to use any materials
owned by others. Contractor understands and agrees that Contractor shall retain no rights to
the Materials and shall assist NACCHO,upon reasonable request,with respect to the protection
Contract#2022-042702 Page 4
and/or registrability of the Materials. Contractor represents and warrants that,unless otherwise
stated to NACCHO in writing, the Materials shall be original works and shall not infringe or
violate the rights of any third party or violate any law. The obligations of this paragraph are
subject to any applicable requirements of the Federal funding agency.
9. RESOLUTION OF DISPUTES: The parties shall use their best, good faith efforts to
cooperatively resolve disputes and problems that arise in connection with this Agreement. Both
parties will make a good faith effort to continue without delay to carry out their respective
responsibilities under the Agreement while attempting to resolve the dispute under this section.
If a dispute arises between the parties that cannot be resolved by direct negotiation,the dispute
shall be submitted to a dispute board for a nonbinding determination. Members of the dispute
board shall be the Director or Chief Executive Officer of the Contractor, the Chief Executive
Officer of NACCHO, and the Senior Staff of NACCHO responsible for this Agreement. The
costs of the dispute board shall be paid by the Contractor and NACCHO in relation to the actual
costs incurred by each of the parties. The dispute board shall timely review the facts,Agreement
terms and applicable law and rules,and make its determination.If such efforts fail to resolve the
differences, the disputes will be submitted to arbitration in the District of Columbia before a
single arbitrator in accordance with the then current rules of the American Arbitration
Association.The arbitration award shall be final and binding upon the parties and judgment may
be entered in any court of competent jurisdiction.
10. TERMINATION: Either party may terminate this Agreement upon at least fifteen (15) days
prior written notice to the other party. NACCHO will pay Contractor for services rendered
through the date of termination.
11. ENTIRE AGREEMENT: This Agreement contains all agreements, representations, and
understandings of the parties regarding the subject matter hereof and supersedes and replaces
any and all previous understandings, commitments, or agreements, whether oral or written,
regarding such subject matter.
12. PARTIAL INVALIDITY: If any part,term, or provision of this Agreement shall be held void,
illegal, unenforceable, or in conflict with any law, such part,term or provision shall be restated
in accordance with applicable law to best reflect the intentions of the parties and the remaining
portions or provisions shall remain in full force and effect and shall not be affected.
13. GOVERNING LAW: This Agreement shall be governed by and construed in accordance with
the laws of the District of Columbia(without regard to its conflict of law's provisions).
14. ADDITIONAL FUNDING: Unless prior written authorization is received from NACCHO, no
additional funds will be allocated to this project for work performed beyond the scope specified
or time frame cited in this Agreement.
15. REMEDIES FOR MISTAKES: If work that is prepared by the Contractor contains errors or
misinformation, the Contractor will correct error(s)within five business days. The Contractor
Contract#2022-042702 Page 5
will not charge NACCHO for the time it takes to rectify the situation.
16. COMPLIANCE WITH FEDERAL LAWS AND REGULATIONS: Contractor's use of funds
under this Agreement is subject to the directives of and full compliance with 2 CFR Part 200
(Uniform Administrative Requirements,Costs Principles,and Audit Requirements for Federal
Awards), and 45 C.F.R. Part 75 (Uniform Administrative Requirements, Cost Principles, and
Audit Requirements for HHS Awards), It is the Contractor's responsibility to understand and
comply with all requirements set forth therein.
17. EQUAL EMPLOYMENT OPPORTUNITY: Pursuant to 2 CFR 200 Subpart D , Contractor
will comply with E.O. 11246, "Equal Employment Opportunity," as amended by E.O. 11375,
"Amending Executive Order 11246 Relating to Equal Employment Opportunity," and as
supplemented by regulations at 41 C.F.R. part 60, "Office of Federal Contract Compliance
Programs, Equal Employment Opportunity, Department of Labor."
18. DEBARRED OR SUSPENDED CONTRACTORS: Pursuant to Executive Order 12549 and
Executive Order 12689 entitled "Debarment and Suspension" and 2 CFR 180, Organization
certifies to the best of its knowledge that it is not presently debarred or suspended and will
execute no subcontract with parties listed on the General Services Administration's List of
Parties Excluded from Federal Procurement or Non-procurement Programs.
19. LOBBYING RESTRICTIONS AND DISCLOSURES: Pursuant to 2 CFR 200 Subpart E,
Contractor hereby certifies to NACCHO that it will not and has not used Federal appropriated
funds to pay any person or organization for influencing or attempting to influence an officer
or employee of any agency, a member of Congress, officer or employee of Congress, or an
employee of a member of Congress in connection with obtaining any Federal contract, grant
or any other award covered by 31 U.S.C. 1352.Contractor will also disclose any lobbying with
non-Federal funds that takes place in connection with obtaining any Federal award.
20. SALARY LIMITATION: Pursuant to CDC Additional Requirement—32: Appropriation Act,
General Provisions, cap on Salaries (Division H,Title II,General Provisions, Sec. 202):None
of the funds appropriated in this Agreement shall be used to pay the salary of an individual,
through a grant or other extramural mechanism,at a rate in excess of Executive Level II.Note:
The salary rate limitation does not restrict the salary that an organization may pay an individual
working under an HHS contract or order; it merely limits the portion of that salary that may be
paid with federal funds.
21. COMPLIANCE WITH FEDERAL ENVIRONMENTAL REGULATIONS: Pursuant to 2
CFR 200 Subpart F, Contractor agrees to comply with all applicable standards, orders or
regulations issued pursuant to the Clean Air Act(42 U.S.C.7401 et seq.)and the Federal Water
Pollution Control Act as amended(33 U.S.C. 1251 et seq.).
22. WHISTLEBLOWER PROTECTION: Pursuant to 41 U.S.C. 4712 employees of a contractor,
subcontractor, or subrecipient will not be discharged, demoted, or otherwise discriminated
Contract#2022-042702 Page 6
against as reprisal for"whistleblowing."
23. CORONAVIRUS DISEASE 2019 (COVID-19) Funds: The contractor acknowledged that the
project is funded under the Coronavirus Preparedness and Response Supplemental
Appropriation Act,2020(P.L 116-123);the Coronavirus Aid,Relief and Economic Security Act,
2020 (the "CARES Act) (P.L. 116-136); the Paycheck Protection Program and Health Care
Enhancement Act (P.L. 116-139) and/or the Consolidated Appropriation Act, 2021 (P.L. 116-
260), Division M— Coronavirus Response and Relief Supplemental Appropriations Act, 2021
(P.L. 116-260)and hereby agrees,as to applicable to the award,to 1)comply with existing and/or
future directives and guidance from the Secretary regarding control of the spread of COVID-19;
2) in consultation and coordination with HHS,provide,commensurate with the condition of the
individual, COVID-19 patient care regardless of the individual's home jurisdiction and/or
appropriate public health measure and 3)assist the United States Government in implementation
and enforcement of federal orders related to quarantine and isolation. The Contractor will
comply, to the extend applicable, with Section 18115 of the CARES Act, with respect to the
reporting to the HHS Secretary of results tests intended to detect SARS-CoV-2 or to diagnose a
possible case of COVID-19. Such reporting shall be in accordance with guidance and direction
from HHS and/or CDC.
Furthermore, consistent with 45 C.F.R. 75.322,the Contractor agrees to provide to CDC copies
and/or access to COVID-19 data collected including but not limited to data related to COVID-
19 testing. CDC will specify in further guidance and directives what is encompassed by this
requirement.
24. EXECUTION AND DELIVERY: This Agreement may be executed in two or more
counterparts, each of which shall be deemed an original but all of which together shall
constitute one and the same Agreement. The counterparts of this Agreement and all Ancillary
Documents may be executed and delivered by facsimile or electronic mail by any of the parties
to any other party and the receiving party may rely on the receipt of such document so executed
and delivered by facsimile or electronic mail as if the original had been received.
25. NOTICE: All notices, including invoices,required to be delivered to the other party pursuant to
this Agreement shall be in writing and shall be sent via facsimile,with a copy sent via US mail,
postage prepaid,to the parties at the addresses set forth below. Either party may send a notice
to the other party,pursuant to this provision,to change the address to which notices shall be sent.
FOR NACCHO:
With a copy to:
National Association of County and City National Association of County and City
Health Officials Health Officials
Attn: Robin Mowson/Tori Decea Attn:Ade Hutapea, LL.M., CFCM,CCCM
1201 (I)Eye Street NW 4th Fl., Director, Contracts
Washington,DC 20005 1201 (I)Eye Street NW 4th Fl.,
Tel. (202)783-5528/471 1205 Washington, DC 20005
Contract#2022-042702 Page 7
Fax(202)783-1583 Tel.(202)507-4272
Email:rmowsonAnaccho.org/ Fax(202)783-1583
vdecea(a),naccho.org Email:ahutapea(a),naccho.org
FOR CONTRACTOR:
Jefferson County DBA Jefferson County
Public Health
Attn:Bonnie Obremski
Web&Digital Communications Specialist
615 Sheridan Street
Port Townsend,WA 98368
Tel.(360)378-4478
Fax(360)385-9401
Email:bobremskia,co jefferson.wa.us
IN WITNESS WHEREOF,the persons signing below warrant that they are duly authorized
to sign for and on behalf of,the respective parties.
AGREED AND ACCEPTED AS ABOVE:
NACCHO: CONTRACTOR:
By : By
Name: Jerome Chester Name : Heidi Eisenhour
Chair,Board of County Commissioners
Title : Chief Financial Officer Title : Jefferson County
Date : Date :
Federal Tax ID No.:91-6001322
DUNS No.: 184826790
SAM UE ID: FNXKANAVBP 15
JEFFERSON COUNTY
Approved as to form only:
L
May 18,2022
Philip C.Hunsucker Date
Chief Civil Deputy Prosecuting Attorney
Contract#2022-042702 Page 8
NATIONAL ASSOCIATION OF COUNTY AND CITY HEALTH OFFICIALS
CONTRACTOR AGREEMENT—ATTACHMENT I
SCOPE OF WORK
Scope of Work
With support from NACCHO,Jefferson County Public Health seeks to:
1. Identify communities at-risk for low vaccine uptake and are hesitant to get vaccinated to better understand the local community's
vaccine needs and decisions and identify areas of intervention and prioritize potential intervention strategies.
2. Collaborate and partner with other community organizations and stakeholders to improve education and outreach to identified
communities impacted by vaccine hesitancy and misinformation.
3. Identify model and sustainable approaches to addressing vaccine hesitancy at the local jurisdiction level.
To achieve these goals,Jefferson County Public Health will complete the following activities throughout the project period of performance:
Rertonf t trs tlon entetive 11meUne
objective a.Through the peeled of perfonnance,participate to a cthltles to address vaccine hesitancy at the local level,and openly
share challenges,results:and outcomes of selected site's experiences.
Complete Strategic Action Planning training to develop jurisdictional Jefferson County Public Health,NACCHO Completed by April 30,2022
strategy related to vaccine confidence and messaging.
Identify at least one local organization partner that will assist in outreach or Jefferson County Public Health,NACCHO Completed by April 30,2022
communications to priority or un/under-vaccinated Individuals
and communities.
Develop an action plan for partner collaboration and engage necessary Jefferson County Public Health,NACCHO Completed by May 31,2022
partners to complete the communication strategy.
Develop communication strategy outlining LHD and partner vaccine Jefferson County Public Health,NACCHO Completed by June 30,2022
confidence goals,activities,required resources and timeline.
Implement the communication strategy to reach the population of focus Jefferson County Public Health,NACCHO Completed by July 31,2022
with vaccine confidence messaging.
Develop and contribute at least one resource,tool,or best practice on Jefferson County Public Health,NACCHO Completed by October 31,
addressing vaccine hesitancy to NACCHO's communication platforms. 2022
Participate in check-in calls,as needed,facilitated by NACCHO to review NACCHO,Jefferson County Public Health Completed by December 31,
progress of planned activities and any major changes to the proposed work 2022
plan,and discuss technical assistance needs.
Participate in monthly peer sharing and technical assistance calls facilitated NACCHO,Jefferson County Public Health Completed by December 31,
by NACCHO to discuss emerging issues,lessons learned,and/or best 2022
practices.
Provide feedback through participation in project assessment and NACCHO,Jefferson County Public Health At three intervals to be
evaluation activities conducted at baseline,mid-year,and project close. completed by December 31,
2022
Submit a final report detailing the successes,challenges,and lessons Jefferson County Public Health Completed by December 31,
learned from participation in the project. 2022
Provide feedback on national policies and recommendations. Jefferson County Public Health As opportunities arise
Contract#2022-042702 Page 9
Invoice Schedule
Invoice Primary Task Subtasks Estimated Payment Schedule
Number /Deliverable Timeline
Invoice JJ1 Training&Project Charter Participate in Health equity action lab workshop April 2022 April 30,2022
Invoice Total:515,000
Complete post-training feedback and
evaluation'
Complete Project Charter Document'
Invoke/2 Development of action plan Identify project objectives and identify April-May 2022 May 31,2022
for partner and community community(ies)of focus` Invoice Total:S15,000
engagement Identify and engage community stakeholders
that will assist in implementation of community
messaging'
Recruit and engage community participants that
will inform vaccine hesitancy resource
development and strategy'
Report findings and discuss solutions with
stakeholders'
Evaluate action planning activity'
Participate in monthly check-in and community
of practice calls
Submit action plan outlining IND and partner
vaccine confidence goals,activities,
communication strategy,required resources
and timeline*
Invoke II 3 Implementation of June-July 2022 July 31,2022
Communication strategy Submit implementation progress report' Invoice Total:S15,000
Participate in monthly check-in and community
of practice calls
*templates for deliverable completion will be provided