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Home My WebLink AboutM040405 District No.1 Commissioner: Phil Johnson District No.2 Commissioner: David W. Sullivan District No.3 Commissioner: Patrick M. Rodgers County Administrator: John F. Fischbach Clerk of the Board: Lorna Delaney MINUTES Week of April 4, 2005 Chairman Phil Johnson called the meeting to order in the presence of Commissioner David W. Sullivan and Commissioner Patrick M. Rodgers. Approval of Minutes: Commissioner Rodgers moved to approve the minutes of March 7, 2005 as presented. Commissioner Sullivan seconded the motion which carried by a unanimous vote. Welcome Letter re: Jefferson County Government Day; Chimacum Middle School: Chimacum School's Government Day at the County Courthouse and Sheriffs Office is scheduled for April 15,2005. Commissioner Sullivan moved to have the Board members sign the welcome letter for the students' packets. Commissioner Rodgers seconded the motion which carried by a unanimous vote. PROCLAMATION re: Proclaiming April 10-16, 2005 as National Public Safety Telecommunications Week: Jeff Com Manager Tracy Stringer was present when the Chair read the proclamation designating April 10 through 16,2005 as "Telecommunications Week." Commissioner Rodgers moved to approve the proclamation. Commissioner Sullivan seconded the motion which carried by a unanimous vote. PROCLAMATION re: Proclaiming April 11-15, 2005 as National Sexual Assault Awareness Week: Peggy Thompson, Jefferson County Domestic Violence/Sexual Assault Program, was present when Chairman Johnson read the proclamation designating April 11 through 15,2005 as "National Sexual Assault Awareness Week." Commissioner Sullivan moved to approve the proclamation. Commissioner Rodgers seconded the motion which carried by a unanimous vote. Peggy Thompson thanked the Board for recognizing the importance of the sexual assault program. She added that most sexual assault victims are under 18 and public education and awareness plays an important part in prevention. Page 1 Commissioners Meeting Minutes: Week of April 4, 2005 f}"""'''. ,~ . ~ I I,~- '-.\ " I/i",,\ Bob Hamlin, Emergency Management Program Manager re: Proclamation for Disaster Preparedness Month and Recognition of Emergency Management Volunteers: Bob Hamlin, Emergency Management staff, and several volunteers were present when the Chair read the proclamation designating April as "Disaster Preparedness Month." Commissioner Rodgers moved to approve the proclamation. Commissioner Sullivan seconded the motion which carried by a unanimous vote. Bob Hamlin reported that on March 30 a bio-terrorism exercise was held at the Emergency Operations Center, the Health Department, and the Hospital. This is the first drill that has dealt with a disease outbreak. He thanked Commissioner Rodgers and County Administrator John Fischbach for providing active policy level participation in the drill. The Incident Management Team includes law enforcement, fire and EMTs personnel, and many key volunteers. Bob Hamlin introduced Larry Berger, Plans Section Chief; Daphne Kilburn, Public Information Officer, and is responsible for community outreach and education; Leon Koch, Logistics Section Chief; Gary Fell, ARES/RACES Coordinator; Bob Minty, retired Emergency Manager; and he acknowledged Julie Matthes, Deputy Clerk of the Board, who staffs the Documentation Unit. He recognized these volunteers and acknowledged their work and support. Commissioner Rodgers noted that the employees and volunteers worked well together as a team during the disaster exercise. Chairman Johnson read a certificate of appreciation that acknowledged Bob Hamlin's 35 years of service in the emergency management field. PUBLIC COMMENT PERIOD: The following comments were made: concerns about placeholders on the Comprehensive Plan Amendment Docket that don't include details about the amendment, and a request to change the procedure in the UDC update; Commissioner Rodgers always cites the distressed economy in South County to encourage development policies; the Board shouldn't hear comments about land use projects because the process for appeal of an administrative determination is through specific forums; this is the 3rd time that the Prosecutor's Office has said that citizens opposed to the Fred Hill Materials MRL designation and quarry project can't voice their concerns to the Board; strip mining is inherently bad and harmful to the community; if the Commissioners do not take the counsel of the Prosecuting Attorney and they are sued, they can be held personally liable; the County vacated a road on Marrowstone Island leading to saltwater a few years ago which is against State law and the determination needs to be reversed; and Commissioner Rodgers' public disclosure records from July, 2002 were reviewed. APPROVAL AND ADOPTION OF THE CONSENT AGENDA: Commissioner Rodgers moved to approve the Consent Agenda as presented. Commissioner Sullivan seconded the motion which carried by a unanimous vote. 1. RESOLUTION NO. 23-05 re: HEARING NOTICE; Proposed Budget Extensions/Appropriations for Various County Departments; Hearing Scheduled for Monday, April 18, 2005 at 10:05 a.m. in the Commissioners' Chamber Page 2 Commissioners Meeting Minutes: Week of April 4, 2005 f},~.,,,,,,>,, ;:'/1. ..~--; ; ~, 1/11",,\ 2. CALL FOR BIDS re: New Recycling Bailer; Bids Accepted Until 4:30 p.m., Friday, May 6,2005 and Opened and Read Publicly on Monday, May 9,2005 at 10:05 a.m. in the Commissioners Chambers 3. AGREEMENT re: 2005 Regional Services for Computer and Internet Support; Jefferson County Information Services; City of Port Townsend 4. AGREEMENT re: Disposal of Leachate from the Jefferson County Transfer Station Facility; Jefferson County Public Works; Goodman Septic Pumping 5. AGREEMENT re: Information Technology Equipment Purchase Reimbursement; Jefferson County District Court; Washington State Administrative Office of the Courts 6. AGREEMENT, Amendment No.1 re: Supported Employment Services for Individuals with Developmental Disabilities; Jefferson County Health and Human Services; Washington Initiative for Supported Employment 7. AGREEMENT, Amendment No.1 re: Monthly Maintenance of Jefferson County Public Health Website; Jefferson County Health and Human Services; Gerald Taylor PROCLAMATION re: Proclaiming April as "Disability Awareness Month": Several members of Disability Awareness Starts Here (DASH) were present when Chairman Johnson read the proclamation designating April as "Disability Awareness Month." Commissioner Sullivan moved to approve the proclamation as read. Commissioner Rodgers seconded the motion which carried by a unanimous vote. Kay Harper, DASH, commented that accessibility is good business. An exercise to increase awareness of community accessibility is scheduled in Port Townsend on April 20. The meeting was recessed to allow the Board to attend an Open House honoring Bob Hamlin at the Emergency Management Center at 11 :00 a.m. At the Open House, Bob Hamlin was presented with acknowledgments of service from the Governor's Office and the State Military Department of Emergency Management. At 1 :30 p.m. the Chair reconvened the meeting. All three Commissioners were present. Discussion re: Public Comment Period Procedure: Civil Deputy Prosecuting Attorney David Alvarez explained that some concerns have been raised about the comments that the Board can accept during their Public Comment Period. There is currently a controversial permit application being reviewed and processed by the Department of Community Development. The Board of Commissioners has no role in the decision process or in the appeal process. He spoke with an attorney at the Municipal Research Services Council (MRSC.) MRSC is an organization that provides information to subscribing municipalities regarding government issues. David Alvarez explained that anyone can submit a Type I permit which goes through the process ifit is filled out properly and meets all the County's criteria. Building and stormwater permits are Type I permits. The controversial permit being reviewed at present by DCD is a stormwater permit for a Fred Hill Materials project. Type III permits are heard by the Hearings Examiner and include Page 3 Commissioners Meeting Minutes: Week of April 4, 2005 f}-~c ~ 11/,...,,\ conditional use permits. The attorney at MRSC said that the Board can take comments on Type I and Type ill permits as long as they are very clear about not influencing the Hearing Examiner or Responsible SEP A Official. The Prosecuting Attorney cautioned that the Board still needs to be careful about creating any kind of impropriety or appearance of impropriety because the Board would be required to prove that they didn't contact or influence the Hearing Examiner or Responsible SEP A Official. He suggested that they find a compromise if they plan to take comments regarding Type I and Type ill permits, and let people know up front that they cannot influence any decisions or determinations. The Board agreed that a written statement be included on each agenda and read out-loud by the Chair before each Public Comment Period to clarify what the Board can and cannot hear during that time. The suggested wording is: Your comments on any topic are welcome. Please keep them brief so others may also speak. You should know that in certain cases, such as decisions relating to land use applications, the County Commission does not make the final County decision and will not express any opinions in that regard. Comments made during the Public Comment Period relating to an item where others make the final decision will not be sent to that decision- maker. You may have other forums that will allow your comment to reach the relevant decision-maker. From 2:15 p.m. to 3:05 p.m. the Board met in a workshop with Becky Kelly, Washington Environmental Council regarding sustainable harvest calculation. Discussion and Consideration re: Planning Commission Recommendation for 2005 Comprehensive Plan Amendment Docket: Josh Peters, Senior Planner, explained that the Planning Commission's recommendation and staff recommendation on the 2005 Comprehensive Plan Amendment final docket differ. The Planning Commission recommends not docketing either of the two suggested placeholder amendments (MLA05-066 and MLA05-067.) The staff recommendation is to docket MLA05- 066, but to narrow the scope to only housekeeping issues related to text in the 2004 Comprehensive Plan Update and the land use map, or for the Board to docket both of these amendments and suggest whatever scope that they choose. If the Board follows the Planning Commission's recommendation, they can establish the final docket today. If the Board follows the staff recommendation or an alternative, they would have to hold their own public hearing to take comment. The Board is concerned about the placeholder amendment, MLA05-066. Commissioner Sullivan asked if there is a detailed description of the items to be addressed? Josh Peters reviewed these items and added that there may be more. Commissioner Rodgers asked if the Planning Commission has had a chance to review these items? Josh Peters replied that they saw about half of them on March 10. The Board suggested that a discussion on the housekeeping amendment be put on the agenda at their joint meeting with the Planning Commission this week. Josh Peters noted that the UDC states that the Board is required to consider the Planning Commission recommendation on the final docket by their second regularly scheduled meeting in April. However, it doesn't say they have to make a decision. Al Scalf suggested that the Board can meet with the Planning Commission this week and make a decision on the final docket on April 11. The Board agreed. Page 4 Commissioners Meeting Minutes: Week of April 4, 2005 f}"."" ">. ;' ~ If ...-_ '\lfl""I" The Board then interviewed three people interested in serving on the Planning Commission representing Commissioner District #3: Lige Christian at 3:30 p.m.; Donatas E. Kinderis at 3:45 p.m.; and Michael Whittaker at 4:00 p.m. Advisory Board Appointment re: Jefferson County Planning Commission District #3: Commissioner Rodgers moved to appoint Michael Whittaker to serve a four year term on the Planning Commission representing Commissioner District #3. Commissioner Sullivan seconded the motion which carried by a unanimous vote. Mr. Whittaker's term will expire on March 17,2009. The meeting was recessed at the close of business on Monday and reconvened on Tuesday mornmg. All three Commissioners were present. Letter to Military Department of Emergency Management Designating E911 Coordinator for Contract: Commissioner Sullivan moved to designate Tracy Stringer, Jeff Com Manager as E911 Coordinator for the Military Department of Emergency Management grant contract from July 1, 2005 to June 30, 2006. Commissioner Rodgers seconded the motion which carried by a unanimous vote. The meeting was recessed at the close of business on Tuesday and reconvened on Wednesday at 10:00 a.m. for a workshop with Karl Dennison, Hood Canal District Ranger regarding the Dosewallips River Road Repair project. All three Commissioners were present. On Wednesday evening at 6:30 p.m. the Board and the Planning Commission met for a joint workshop on the 2005 Comprehensive Plan amendments. All three Commissioners were present. MEETING ADJOURNED , " ....,. ...-... ...... ,...,,~ . 'f ",. ... \...... , " ~... " .)4'..;1" 'J'\ , . --- þ , . ,1 1 , ~: . 4/1 . ., ,. ., " \ .; ! , . , \ ~ ; JEFFERSON COUNTY BOARD OF COMMISSIONERS SEAL: .I il Jo ~/h~, David W. Súllivan, M~" ol' " ) ~ ATTEST: ÇJtJR 71azt7L~ ['lhC .~lie Matthes, CMC Deputy Clerk of the Board Page 5