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Home My WebLink About011 96JEFFERSON COUNTY State of Washington om a: B~ET APPROPRIATIONS/EXTENSIONS VARIOUS COUNTY DEPARTMENI RESOLUTION NO. 11-96 WHEREAS, the Jefferson County Board of Commissioners did on the 2nd day of January, 1996, declare that an emergency existed to provide the listed mounts from the balance of various other funds and to set a hearing on said emergency for the 16th day of January, 1996, at the hour of 11:45 a.m.; and WHEREAS; this being the time and place set for said hearing and no objection or objection interposed; now, therefore, IT IS HEREBY ORDERED, by the Board of County Commissioners, that due to there being sufficient funds in the unencumbered balance of other funds, that the County Auditor be, and she is hereby authorized to extend the budget of the following funds by the amounts listed below and per the attached requests. CURRENT EXPENSE FUNDS: Clerk $ 500.00 Commissioners 3,000.00 District Court 7,470.00 Juvenile Detention 10,000.00 Sheriff 25,000.00 Superior Court 2,601.57 Operating Transfers 265,000.00 Non-Departmental 35,000.00 $ 348,571.57 OTHER FUNDS: Health & Human Services Law Library Facilities Management 6,460.00 2,179.12 39,000.00 APPROVED this 16th Loma L. Delaney, Clerk of the Board day of.. January , 1996. JEFFERSON COUNTY BOARD OF COMMISSIA)NERS ~n, Member _(Excused Absence) Glen Huntingford, Member TO: BOARD OF JEFFERSON COUNTY COMMISSIONERS Gentlemen: Request for Emergency Appropriation December 26, 1995 Please be advised that after a thorough examination of the current budget it appears that the amount allocated in BARS Account No. 001-060-000 of $499,145.49 of the Commissioners category is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find there are no funds available to transfer into the deficient account. Therefore, I request an emergency appropriation in the amount of $3,000,00 for this current year for the following reasons as outlined below: (BARS Account Number and Title) 001 060 000 Commissioners Amount; $3,000.00 Reason For Extension: The expenses for the Director of Public Services position became our responsibility in March, 1995. There was no adjustment made to the following categories to account for the increased expenses created by the new position: travel, vehicle allowance, telephone, modem, computer rental, conference and membership dues. The unused funds in the Director of Public Services salary line were not enough to cover the additional expenses. Submitted by: COMMISSIONERS (Department) TO: BOARD OF COUNTY COMMISSIONERS RE: REQUEST FOR EMERGENCY APPROPRIATION Date Gentlemen: Please be advised that after, tho~uo.h .xarpination_of_..my current budget,it appe r.~s that the ~moun~t _ / allocated in BARS Account No. V/~7' { 04,1.~ of $.=~_~dp_o..(~ of the category is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find there are no funds available to trans.,fer into the deficient account. Therefore, I request an emergency approPriation in the amount of $~ for this current year for the following reason(s) as outlined below: BARS Acct. No. CateQorv Amount t6,o0o Reason for Appropriation: Respectfully submitted, ,, :'., Department Revised 7191 TO: BOARD OF COUNTY COMMISSIONERS RE: REQUEST FOR EMERGENCY APPROPRIATION Date Gentlemen: Please be advised that after a thorough examination of my current budget it~ppe_ars tha. t the amount allocated in BARS Account No. .of$,,~o~0 ofthe ~ ~ ~ category is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find there are no funds available to transfer into the deficient account. Therefore, I request an emergency appropriation in the amount of SJ==~~__--, for this current year for the following reason(s) as outlined below: BARS Acct. NO. Cate(~on/ Am0un~; Reason for Appropriation: . . ,~ ,/~t'~,/._ o,.0"~ Department Revised 7191 FISCAL IMPACT STATEMENT Department Program Proposal Direct Coat $ Budget Page No. Bars, Line Item Budgeted Proposed Change Proposed Revised Amount For in Budgeted Current Year Proposal Amount Budget (a+b) FUTURE YEARS ESTIMATED BUDGET OF PROPOSAL IF ADOPTED (d) (e) 1at Subsequent 2nd Subsequent Year Year $ $ Other Costs $ (Detail below) Staffing $ $ $ $ Sources of Revenue for Proposed Change and Subsequent Years: $ $ $ $ $ $ $ $ Space-Related Impacts: Will proposal result in any additional space requirements? Yes No If yes, how will these requirements be accomodated? (Attach additional sheets as required) Administrative Support & Other Department Impacts: (Attach additional sheets as required) BOCC Budget Goal or Objective met with this Proposal: .DepartI ~nt Read uired) bate VOL F~,,, Date JEFFERSON COUNTY DISTRICT COURT STATE OF WASHINGTON P.O. BOX 1220 COURTHOUSE, PORT TOWNSEND, WASHINGTON 98368 TELEPHONE: (360) 385-9135 1-800-385-8258 THOMAS J. MAJHAN, JUDGE SUE DILLINGHAM, COURT ADMINISTRATOR BARBARA C. JOHNSON PROBATION DIRECTOR MEMO TO: BOCC FROM: SUE DILLINGHAM RE: EMERGENCY BUDGET APPROPRIATION DATE: 12/20/95 Attached is my request for emergency appropriation. In anticipating line items at the beginning of thc year, I had requested more money in these particular lines. These lines among others were cut in order to balance the 1995 budget. Unfortunately, I am not able to control the costs of granting an interpreter to a non-english speaking defendant, or the costs associated with providing a pro tem for a defendant who affidavits thc judge. The public defender conflict story is well known to you already. I have excess funds in other category's with which to transfer to these and other shortages, but not enough to totally cover the deficit. None of these requests will impact the 1996 budget except that the same thing may happen next year at year end. TO: BOARD OF COUNTY COMMISSIONERS RE: REQUEST FOR EMERGENCY APPROPRIATION 12~20/95 Date Gentlemen: Please be advised that after a thorough examination of my current budget it appears that the amount allocated in BARS Account No,51240 41 40 of $ 3600.00 oftheJudge Pro Tem category is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find there are no funds available to transfer into the deficient account. Therefore, I request an emergency appropriation in the amount of $. 400.00 for this current year for the following reason(s) as outlined below: J~ARS Acct. N0, CateQorv Am0un~ 51240 41 40 Judge Pro Tem $400.00 (The $400.00 is not the total over spent in this category, however I will have excess funds in other line items in which to transfer) Reason for Appropriation: There was a larger than expected number of affidavits of prejudice filed against Judge Majhan this year. I expect the number of affidavits will continue to increase as is co~on in courts where there is only one judge. The longer a judge sits, the more opportunity to see repeat offenders. As you know, if an affidavit of prejudice is filed time!y, the court is mandated to supply another judge. The judge exchange program has held this cost dom by approximately $3000.00. I am hqping Respe~ullysubmi~ed, to expand the program in 1996. ~ ~~ Sue Dillingham ~ ~ District Court Department Revised 7/91 TO: BOARD OF COUNTY COMMISSIONERS RE: REQUEST FOR EMERGENCY APPROPRIATION 12/20/95 Date Gentlemen: Please be advised that after a thorough examination of my current budget it appears that the amount allocated in BARS Account No.51240 41 30 of $ 5500.00 of the Court Appointed Atty. category is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find there are no funds available to transfer into the deficient account. Therefore, I request an emergency appropriation in the amount of $ 6510.00 for this current year for the following reason(s) as outlined below: [~ARS Acct. NO. Catec~orv Amount 51240 41 30 Court Appointed Attorney $6510.00 ReasonforApprogriation: The Public Defender's office had a larger than anticipated number of conflict cases throughout the year. Under the previous court appointed attorney contract, while the court is paying the same amount for each case, the then conflict attorney used a different billing system. I suspect that Mr. Caldwell did not bill for every case. The present conflict attorney does. The combination of different billing practices and a larger number of conflict cases created the over.expenditure in this category. Respect¥1y submitted, Su~ Dillingham District Court Department Revised 7/91 VOL 22 56 TO: BOARD OF COUNTY COMMISSIONERS RE: REQUEST FOR EMERGENCY APPROPRIATION 12/20/95 Date Gentlemen: Please be advised that after a thorough examination of my current budget it appears that the amount allocated in BARS Account No. 51240 49 50of $.700,00 of the Interpreter category is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find there are no funds available to transfer into the deficient account Therefore, I request an emergency appropriation in the amount of $ 560,00 for this current year for the following reason(s) as outlined below: BARS Ac~. NO. CateQow Amoun~ 51240 49 50 Interpreter $560.00 (The $560.00 request does not cover the over expenditure, however I have excess funds in other line items in which to transfer) Reason for Appropriation: The court had an influx of Vietnamese speaking defendants this year involved with theft of clams and oysters from the Hood Canal. One sting operation netted 9 defendants from just one incident. $700.00 would have been sufficient had it not been for this incident. The defendant's have had interpreter fees imposed as part of their sentence, however, the court will not see that revenue until 1996. The actual costs for interpreters this year nearly doubled the amount requested. It is hard to predict how many f~rei~ ~peakin~efendants the court .will see in a year. As our area receives'more Hespec/~.ysuomm~ , foreign residents, I expect the need for ~~__~~~~~__ interpreters will grow. Su~ Dillingham ' ~ District Court Department Revised 7/91 VOL 22 57 PETER G. P cmm JEFFERSON COUNTY SHERIFF 81 Elkins Road · Port Hadlock, Washington 98339 · (360) 385-3831 ° 1-800-552-0750 TO: BOARD OF COUNTY COMMISSIONERS RE: REQUEST FOR EMERGENCY APPROPRIATION Gentlemen: December 15, 1995 Date Please be advised that after a thorough' examination of my current budget it appears that the amount allocated for the salary lines in the Sheriff's Office budget of $1,194,628.83 is insufficient to pay necessary expenses incurred through personnel costs of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find there are no funds available to transfer into the deficient account. Therefore, I request an emergency appropriation in the amount of $63,224.38 for this current year for the following reason(s) as outlined below: Fund Number oo1-1 o-ooo ¢0 Reasons for Appropriation: Amount $ 63,224.38 The increase for the salary and benefit lines from 1994 to 1995, was not done when the union contract negotiations were settled. The adjustment for the increase in salary for the appointed positions of Undersheriff, Chief Civil Deputy, Jail Superintendent and Confidential Secretary was never made. Unforseen overtime salary costs due to the investigation of several arson fires in August and the homicide in September of this year. An. additional dispatcher was hired to handle the increased work load that resulted when this office took over the dispatching duties for the City of Port Townsend. The City was to be billed for this service and the funds put into the Sheriff salary line 528.10.10.0060. This has not been done as of this date. vo _ 22 55 ~ectfuJ-l-~ submitted, Sheriff KEN SUKERT UNDERSHERIFF DON WOODWARD CHIEF CIVIL DEPUTY CARLA SCHUCK SUPT. OF CORRECTIONS TO: RE: PETER G. PlCClNI JEFFERSON COUNTY SHERIFF DEC 1 2 1995 BOARD OF COUNTY COMMISSIONERS REQUEST FOR EMERGENCY APPROPRIATION JEFFERSON COUNIY BOARD OF ,.OMM!S~IONERS December 11, 1995 Date Gentlemen: Please be advised that after a thorough examination of my current budget it appears that the amount allocated for the salary lines in the Sheriff's Office budget of $1,194,628.83 is insufficient to pay necessary expenses incurred through personnel costs of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find there are no funds available to transfer into the deficient account. Therefore, I request an emergency appropriation in the amount of $29,787.00 for this current year for the following reason(s) as outlined below: Fund Number 001-180-000 Amount $ 29,787.00 Reason for Appropriation: An additional dispatcher was hired to handle the increased work load that resulted when this office took over the dispatching duties for the City of Port Townsend. The City was to be billed for this servcie and the funds put into the Sheriff salary line 528.10.10.0060. This was not done and at this time I am facing an additional shortfall for salary and benefits. Re~Dectful]v submit, ted, ,, 59 Sheriff Departmen~ CARLA SCHUCK SUPT. OFCORRECTIONS KEN SUKERT UNDERSHERIFF DON WOODWARD CHIEF CIVIL DEPUTY TO: BOARD OF COUNTY COMMISSIONERS RE: REQUEST FOR EMERGENCY APPROPRIATION Gentlemen: Please be advised that after a thorough examination 9,f my current budget it ~rpears that..thexaFn, ou_n~t allocated in BARS Account No .... of $ ~0/, 5,7 of the category is insufficient to pay necessary expenses of this department for this ye/ar. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find there are no funds available to transfer into the deficient account. Therefore, I request an emergency appropriation in the amount of $ ~ & 0/o 5' 7 for this current year for the following reason(s) as outlined below: BARS Acct. No. Cateaor~ Amou .n.~ Revised 7/91 vo,_ 22 60 FISCAL IMPACT STATEMENT Proposal Direct Coat Other Costs (Detail below) Staffing (a) (b) (c) Budgeted Proposed Change Proposed Revised Amount For in Budgeted Current Year Proposal Amount Budget (a+b) $ ----- $ .--'-- $ Program Budget Page No. Bars, Line Item FUTURE YEARS ESTIMATED BUDGET OF PROPOSAL IF ADOPTED (d) (e) 1st Subsequent 2nd Subsequent Year Year $ $ $ $ -..---- Sources of Revenue for Proposed Change and Subsequent Years: Space-Related Impacts: Will proposal result in any additional space requirements? Yes No If yes, how will these requirements be accomodated? (Attach additional sheets as required) Administrative Support & Other Department Impacts: (Attach additional sheets as required) BOCC Budget Goal or Objective met with this Proposal: equired) ~.. De~)artment Head ' VOL Budget Manager Date TO: BOARD OF COUNTY COMMISSIONERS RE: REQUEST FOR EMERGENCY APPROPRIATION 12-22-95 Date Gentlemen: Please be advised that after a thorough examination of my current budget it appears that the amount allocated in BARS Account No. of $ of the category is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find there are no funds available to transfer into the deficient account. Therefore, I request an emergency appropriation in the amount of $. for this current year for the following reason(s) as outlined below: BARS Ac~. N~. Catea~ Operating Transfers Out 001-261-000 Amount 597.97.120 ER&R Fund (Capital Purchases) $125,000 597.97. 70 Capital Improvement Fund 125,000 597.97.170 Facilities Management 1.5,000 $265,000 Reason for Appropriation: Transfer of excess timber revenues in 1995 to CaDital Im. nrove~ent and E R & R. Facilities transfer to cover reDair and maintenance and utilities expenses not covered by facilities fund balance. Respectfully submitted, Department Revised 7191 TO: BCARD OF COUNTY COMMISSIONERS RE: REQUEST FOR EMERGENCY APPROPRIATION ,12/20/95 Date Gentlemen: Please be advised that after a thorough examination of my current budget it appears that the amount allocated in BARS Account No.. see De'10w of $. of the category is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget wittt respect to present and future needs, I find there are no funds available to transfer into the deficient account. Therefore, I request an emergency appropriation in the amount of $. for this current year for the following mason(s) as outlined below: BARS Ac~. No. 562.40.41.xx Cateq0ry Professional Services (Pacific Groundwater Group)' $6,460.00 Reason for Appropriation: Professional services contract for technical assistance with implementation of seawater intrusion provisions of Critical Aquifer Recharge Areas section of Critical Areas Ordinance. Was not anticipated in 1995 Health Department Budget. Had been a planning function. Contract was signed by the Board on December 4, 1995. R~u~lly submitted, Lawrence D. Fay (for Dav~. Specter) Health & Human Services Departmem Revised 7/91 FISCAL IMPACT b-'TAlENT Health & Human Services Depanm~ Water Program - 1995 Propc~a~ ~Irect Cost Ot~er ~osts (Detail below) Staffing Budgeted Proposed Change Proposed Revised Amount For In Budgeted C, mmm Year Proposal Amount ' Budget (a+b) --0-- $ 6~460.00 $ 6,460.00 $ n/a $ n/a Environmental Health Budge~ Page No. i.he item FUTURE YEARS ESTIMATED BUDGET OF PROPO,~J.. IF ADOPTED l~t Sui:~lUent 2nd Subsequent Yem' Year $ -01 $ -0- $ n/a $ n/a -0- n/a n/a n/a n/a So,,rcee of Revenue for Proposed Change and Subsequent Yea, s: General Fund Wran~ f~r $ $ 6,460.0.0 $ S 6,460.00 $ $ -0- $ -0- Space-Related Impact: Will proposal result in any eddJttonaJ space requirements? Yea (~ If yea. how will these requirements be accomodated? (Attach adcFrtlonaJ sheets as required) Administrative Support & Othe/' Department Impacts: .(Attach additiona/, sheets aa required) Administrative support provided by existing Environmental Health. staff. BOCC Budget Goal or Objective met with this Proposal: Implements provisions of critical areas ordinance. Required'by adoption of the ordinance. Remarks: (Attach additlonaJ sheets es required) ' ' / ~ Lawrence O. Fay (for Davi~A. Specter) VOL Budget Manager Date TO: BOARD OF COUNTY COMMISSIONERS RE: REQUEST FOR EMERGENCY APPROPRIATION Gentlemen: Please be advised that after a thorough examination of mycurrent budget it ~ppears tl~.t the amount allocated in BARS Account No. ~~ of $ ~1/7~',/,~ of the category is insufficient to pay necessary expenses of this department for this year. After a car~uh examination of all the expenditures within the department budget with respect to present and future needs, I find there are no funds available to transfer into the deficient account. Therefore, I request an emergency appropriation in the amount of $ e~!/7~,/,~, for this current year for the following reason(s) as outlined below: I~AR$ Acct. No. Catec~orv Amount Reason for Appropriation: Department Revised 7191 FISCAL IMPACT STATEMENT Department Proposal Other Costs (Detail below) Program Budget Page No. Bars, Une Item Staffing FUTURE YEARS ESTIMATED BUDGET OF PROPOSAL IF ADOPTED (a) fo) (c) (d) Budgeted Proposed Change Proposed Revised 1st Subsequent Amount For in Budgeted Current Year Year Proposal Amount Budget (a+b) $ -'--- $ .-"-'- $ ""'- $ - (e) 2nd Subsequent Year Sources of Revenue for Proposed Change and Subsequent Years: $ $ $ $ $ $ $ $ Space-Related Impacts: Will proposal result in any additional space requirements? Ye~ No J If yes, how will these requirements be accomodated? (Attach additional sheets as required) Administrative Support & Other Department Impacts: (Attach additional sheets es required) BOCC Budget Goal or Objective met with this Proposal: : ' ' sheets as required) ,pertinent Head Budget Manager Date TO: BOARD OF COUNTY COMMISSIONERS RE: REQUEST FOR EMERGENCY APPROPRIATION 1 2-21-95 Date Gentlemen: Please be advised that after a thorough examination of my current budget it appears that the amount allocated in BARS Account No.400 Fac/Mnt of $ 39,000 of the Facilities Budqet category is insufficient to pay necessary expenses of this department for this year, After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find there are no funds available to transfer into the deficient account. Therefore, I request an emergency appropriation in the amount of $ 39 ~ 000 . . for this current year for the following reason(s) as outlined below: BARS Acct. No. Cate(~orv Amount, 518 30 48 Repair & Maintenance $28,000 518 30 47 Utilities $ 7,500 518 30 45 Rents & Leases $ 3,500 ReasonforAppropriation: Repair & Maintenance: This is 'the amount previously discussed in the budget appropriation meeting for projects and contracts needing to be completed. Utilities: These costs are unexpectedly up particularly at the Sheriffs Dept. Rents & Leases: Less revenue was received from the Multi Service Bldg. and rents were increased at the Federal Bldg., due to added space. Department Revised 7191 TO: BOARD OF COUNTY COMMISSIONERS RE: REQUEST FOR EMERGENCY APPROPRIATION Dec 28, 1995 Date Gentlemen: 0010 (Kitsap County) Please be advised that after a thorough examination of my current budget it appears that the amount allocated in BARS Account No, 527.60.41._ O~ $ 21,000 of the Detention- Contract w/ Kitsap Co category is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find there are no funds available to transfer into the deficient account. Therefore, I request an emergency appropriation in the amount of $ lO,OOO for this current year for the following reason(s) as outlined below: BARS Acct. No. Cateoory Amount 527.60.41.0010 Contract with Kitsap County $10,000 Reason for Appropriation: Extensive pre-trial holds of juveniles have. eroded any "reserve" and cushion from the department's budget. At present there is a $13,000 bill to be paid and the billing for December has yet to be received. The Dec billing is expected to be in excess of $5,000 at this writing. And it probably doesn't include all the billings for which Jeff Co kids have been held/ detained. 1-ms LOIS M SMITH~ DIRECTOR Juvenile & Family Court Services Department Revised 7/91 FISCAL IMPACT STATEMENT JUVENILE & FAMILY COURT SERVICES Department Detention over-.runs Proposal (a) ~) Budgeted Proposed Change Amount For in Budgeted Proposal Amount Detention Costs Program BudgetPageNo. 40 Bars, Uneltem 527.60.41.0010 FUTURE YEARS ESTIMATED BUDGET OF PROPOSAL IF ADOPTED (c) (~ (e) Proposed Revised 1st Subsequent 2nd Subsequent Current Year Year Year Budget (a,,b) Direct Cost Other Costs (Detail below) Staffing Sources of Revenue for Proposed Change and Subsequent Years: $ $ $ $ $ $ $ $ $ Space-Related Impacts: Will proposal result in any additional space requirements? Yes No If yes, how will these requirements be accomodateq? (Attach additional sheets as required) Administrative Support & Other Department Impacts: (Attach additional sheets as required) BOCC Budget Goal or Objective met with this Proposal: Remarks: (Attach additional sheets as required) This requeSt is for funding to purchase the detention days which Jeff Co kids have used during 1995. At present the Kitsap Co budget line is 'overdrawn' and there are 2 large bills waiting to be paid...a $13,'000+ for services through Dec 12 on some of the kids and ~ ~,~emainer 0f the year f~r both Kitsap and Clallam Counties LMS what is to b led for . LOIS M SMITH~~ ~ 12-28-95 Department Head Date Budget Manager Date