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Home My WebLink About041 95 ¿t!:: ¡fad. 3 "'Í¡(!1A5. .h. /. f- Ir (p ~ tj() IH I tJ.t¥I / ;:;,. 1..5 W. JEFFERSON COUNTY State of Washington RESOLUTION NO. 41-95 ORDER BUDGET APPROPRIATIONS/EXTENSIONS V ARIOUS COUNTY DEPARTMENTS WHEREAS, the Jefferson County Board of Commissioners did on the 8th day of May, 1995, declare that an emergency existed to provide the listed amounts from the unencum- bered Current Expense Fund balance and the unencumbered balance of the Health and Human Services Fund and County Parks Improvement Fund; and to set a hearing on said emergency for the 22nd day of May 1995, at the hour of 2:00 p.m.; and WHEREAS; this being the time and place set for said hearing and no objection or objection interposed; now, therefore, IT IS HEREBY ORDERED, by the Board of County Commissioners, that due to there being sufficient funds in the unencumbered fund balances of the Current Expense Fund, the Health and Human Services Fund and County Parks Improvement Fund; that the County Auditor be, and she is hereby authorized to extend the budgets of the following funds by the amounts listed below and per the attached requests. She is also authorized to transfer $3,600.00 from the Crime Victim Fund to the Prosecuting Attorney I s Budget per the attached breakdown. CURRENT EXPENSE FUNDS: Cooperative Extension I.D.M.S. Planning Commission Prosecuting Attorney Total Current Expense OTHER FUNDS: Health & Human Services Fund County Parks Improvement Fund TRANSFER: Crime Victims' Fund to Prosecuting Attorney's Budget SEAL: VOL $ 7,179.00 11,000.00 5,500.00 64,031.00 $87,710.00 16,500.00 100,000.00 $3,600.00 21 rAv671 TO: BOARD OF COUNTY COMMISSIONERS RE: REQUEST FOR EMERGENCY APPROPRIATION MAY 01, 1995 Date Gentlemen: Please be advised that after a thorough examination of my current budget it appears that the amount allocated in BARS Account No. 188-000-010 of $ 20.000 of the 511.10.35.0010 category is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find there are no funds available to transfer into the deficient account. Therefore, I request an emergency appr~priation in the amount of $ 20.000 for this current year for the following reason(s) as outlined below: BARS Acct. No. 511. 10.35.0010 Cateaorv SMALL TOOLS & EQUIPMENT Amount $20,000 R~1h 1I¡~oro ~t~~ Reason for Appropriation: PURCHASE OF EQUIPMENT AND EQUIPMENT SUPPORT(SEE ATTACHED) Respectfully submitted, , ¿~~uf¿4:~1r/~'77T . ~S5ES5ð^ Department Revised 7/91 " ','0:- 21 r,~f,; 672 FISCAL IMPACT STATEMENT IDMS Department Program Budget Page No. 188-000-010 Bars. Line Item 511.10.35.0010 Proposal FlfTURE YEARS ESTIMATED BUDGET OF PROPOSAL IF ADOPTED (a) Budgeted Amount For Proposal (b) Proposed Change in Budgeted Amount (c) (d) Proposed Revised 1st Subsequent Current Year Year Budget (a+b) (e) 2nd Subsequent Year Direct Cost $ 7,000 $ $ 20,000 $ 27,000 $ $ 27,000 $ $ 27,000 $ Other Costs (Detail below) $ Staffing Sources of Revenue for Proposed Change and Subsequent Years: $ $ $ $ $ $ $ $ $ $ Space-Related Impacts: Will proposal result in any additional space requirements? Yes No NOT IMMEDIATELY If yes, how will these requirements be accomodated? (Attach additional sheets as required) MOST OF THE ADDED FUNDS ARE TARGETED FOR SOFTWARE, EXTERNAL SYSTEMS SUPPORT, AND HARDWARE. Administrative Support & Other Department Impacts: (Attach additional sheets as required) CURRENTLY, 78% - 80% OF THE ASSESSMENT OPERATIONS MANAGER'S TIME HAS BEEN SPENT WORKING WITH IDMS PROJECTS. NONE OF THIS TIME HAS BEEN CHARGED TO THE IDMS DUE TO LACK OF FUNDS. BOCC Budget Goal or Objective met with this Proposal: SEE ATTACHED Remarks: (Attach additional sheets as required) Department Head Date Budget Manager Date , YQ!- 21 '~r"~ ... r"",Ufù JEFFERSON COUNTY INTEGRATED DATA MANAGEMENT SYSTEM MAPPING & GIS SERVICES May 1, 1995 TO: BOARD OF COUNTY COMMISSIONERS FROM: JEFF CHAPMAN, I.D.M.S. & ASSESSMENTS OPERATIONS MGR. RE: EMERGENCY APPROPRIATION Please consider the attached request for $20,000 additional funding for the I.D.M.S.. It is my firm opinion that the I.D.M.S. is capable of providing the county the means of tying their miscellaneous information systems (such as transportation, property records, utilities, E-911, land use, etc.) together. Until this happens, few of these operations, including the Permit Center, will be able to function effectively, However, the I.D.M.S. can not even begin to accomplish this task without a meaningful operating budget. The budget for I.D.M.S. was reduced from its 1994 expenditures by $75,000 (from $197,829). As a result, we have had no consultant support for even basic needs - like how to make the software or the operating system on the GIS workstations operate. The budget for 1995 is currently at $121,000. The I.D.M.S. is expected to build geographic data on close to 500,000 acres of state, county, and private lands - as well as to a lesser degree on some 700,000 acres of federal land. We have very little pre-developed data or data sources - most of the work has to be gathered and assembled in-house. This work is in addition to the Planning Department mapping for the GMA process which the I.D.M.S. has been delegated. As a comparison, the City of Port Townsend allocated $180,000 for 1995 work on its 4,700 acres. Consider too that their data development to date is much further along than the County's. As your Chief Appraiser, I have been put in the position of having to be your principal mapper - completely at the expense of the Assessor. I have also assumed the role of System Administrator for the UNIX workstations. This situation will somewhat change with time as the two I.D.M.S. staff members become more familiar with the operation of the workstations. Still I need an operating budget that allows us the latitude of purchasing outside support and peripheral equipment. At this point, I can not even renew the ARC/INFO licenses. Other needs are: 1. A 24" x 36' digitizer for the ARC/INFO systems. 2. COGO, TIN, and STORM added components to ARC/INFO (requires license purchases). 3. ARCVIEW 2.0 for UNIX. (Eventually, we want to install ARC VIEW stations at the Permit Center and in Public Works. These stations will allow immediate analysis of parcel P.o. BOX 1220, PORT TO~~SEND, WA 98368 (360) 385-9105 fax (360) 385-9197.VOL Staff: Pat Perryman. Sheila Weinz 21 w,~614 ,.' and land use criteria.) 4. Additional hard disk space. 5. Modem and PC networking connections to the mapping operations. 6. SUN software support for the UNIX operating system. 7. SUN and ESRI ARC/INFO training. 8. CD-ROM mastering drive for map/data backup and distribution. 9. Enhanced O.C.R. software. 10. Supplies for the Plotters, Workstations, PC's. 11. Purchase of aerial photos and digital data from the State and other sources. Of course, our greatest need is subsection control coordinates. This would require field survey work and GPS equipment which would be provided either in-house or through contract work. Even starting this work would require a dramatic increase in funding. The LD.M.S. is making progress as best it can. In addition to mapping work, we have successfully moved information from the AS4oo through a PC-based database into the ARC/INFO geographic system. The reverse is also possible. That means that we can return land analysis to either Permit Plan or the main files of the AS400. However, without subsection controls, this is risky business due to the degree of inaccuracies. It is clear and evident that Geographic Information Systems are and will be the only way for counties to unify and inventory their services. The return will be dramatic both in productivity and responsiveness. However, the priority needs to be INPUT. You can't get something out of a system unless you first put meaningful information into it. Dollar for dollar, I believe the LD.M.S. can produce a greater return than contract work because of commitment, knowledge of county data and systems, and ability. Its main function is not "GMA mapping", nor should it be. The LO.M.S. deals with the creation, storage, indexing, integration, and distribution of digital land-based information. Since so many county functions are property services, the LD.M.S. can be instrumental in forging the county's future. It needs, however, a reasonable level of funding. VDL 2.1. "&r.;6'7!:\ r",., .V ---- - ----- TO: BOARD OF COUNTY COMMISSIONERS RE: REQUEST FOR EMERGENCY APPROPRIATION 5/2/95 Date Gentlemen: Expense Please be advised that after a thorough examination of my current budget it appears that the amount allocated in BARS Account No. 001-070-0000f $167 ,735.87 of the Cooperative Extension Current category is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find there are no funds available to transfer into the deficient account. Therefore, I request an emergency appropriation in the amount of $ 11, 184 .00 for this current year for the following reason(s} as outlined below: BARS Ace!. No. Cateaorv 001-070-000571.21 31 0010 Office Supplies ~1~6'71 ;21 SS 0016 Office Equipment 001-070-000571.21 450010 Building Rent GO1-0'70-000 571.21 48 0000 Repairs & Maintenanace 001-070-000571.21 480010 Custodial 001-070-DOO 571.21 64 DO10 Telephone System Installation 001-a70-000 571.21 920010 Interfund PaymentlTelephone DO1-070-000 571.21 950010 Interfund Leases/Copier 001-070-000571.21 950020 Interfund Leases/Building Rent Reason for Appropriation: Amount $57.00 2751.00 ... 1839.00-- (1554,00,,300) it 1600.00 2181.00 . 445.00 410.00 347.00 ~ Q.t» ~O~C r . t) /30t/5 1I1'J.5lj ~ Please see attached. Respectfully submitted, -) /ft:/ru..-l(í-. ¿~f"\cUtLU M ¿¡::. ,óa L-LL I /C t/p'A ¡ Ie TLI ,-L tJt f¿n..Î { IF'-' Department Revised 7/91 ,,~ .., ',- 21." w.67n FISCAL IMPACT STATEMENT WSU Cooperative Extension Department Curretat Expense Program Proposal Budget Page No. Bars. LIne Item FUTURE YEARS ESTIMATED BUDGET OF PROPOSAL IF ADOPTED (a) (b) (c) (d) (e) Budgeted Proposed Change Proposed Revised 1st Subsequent 2nd Subsequent Amount For in Budgeted Current Year Year Year Proposal Amount Budget (a+b) * Direct Cost $167,735.87 $11,184.00 $178,919.87 $172,728.87 $172,728.87 Other Costs $ $ $ $ $ (Detail below) Statting Sources of Revenue for PropOSed Change and Subsequent Years: Private Donations $ 2751.00 $ $ $ $ $ $ $ $ $ Space-Related Impacts: Will proposal result in any additional space requirements? Yes No If yes, how will these requirements be accomodated? (Attach additional sheets as required) NO Administrative Support & Other Department Impacts: (Attach additional sheets as required) None BOCC Budget Goal or Objective met with this Proposal: Relocation of WSU Cooperative Extension office. Remarks: (Attach additional sheets as required) [* one-time expenses ($6191.00)J <- í ", ," )1, -1 ,..' ¡ :;. Date Budget Manager Date :.VDL ?1 'iT; 6.. """" ...... r.,. ..1 " ~ W~"tshington - ;<:01 '/\! Hadlock, \/VA 9a:::í39 360<-J79-fif5 Î 0 FAX 360.379.5617 ii::!@wsuvm1.csc.wsuedt, To: Board of County Commissioners From: Katherine Baril ~ ~ ~ Re: Adjustments to Cooperative Extension 1995 Budget We want to thank you again for your support of what has been a very successful move to our new community learning center. Thank you for attending the open house and for your continued involvement in the program. It has been a very successful decision--- much beyond our expectations. As you remember, from our previous discussions, we all agreed and knew that there would need to be adjustments to Extension's 1995 budget to reflect actual relocation costs as well as the County's support for the new office chairs. As I've discussed with each of you, we want to come to you notice this fITSt quarter with a request for ftmds to avoid budget shortfalls that will occur due to the January cuts made to our proposed, approved budget Specifically, we request a budget appropriation to restore the funds approved for moving expenses as well as those initially approved and then cut without our ability to respond in the last budget discussions. Please let us know if we can provide any further infonnation. : VOL ') 1 ' '.' . 678 l....t r.1',' t WSU COOPERATIVE EXTENSION JEFFERSON COUNTY 1 st Quarter, 1995 IJli..' illl:.:1 Øll.::,gyglll Building Rent $1839.00 Shold Business Park -- This is a contractual rental obligation for rent due for the new Port Hadlock office. Our initial budget request reflected a proposed occupancy date of January 15, 1995 and the full budgeted amount included this one-half month rent. Since we did gain occupancy January 15, we are obliged to pay the full budgeted amount. Repairs & Maintenance 1554.00 The final budget deliberations eliminated funds for repair and maintenance of typewriter and computer equipment and interior building repairs for office heating/cooling system, etc. We understand for a new building, these expenses may be minimal; however we would like to inform the Board of Commissioners that this was cut from our original budget and we would need funds to reimburse any such incurred expenses. Typewriter/computer repairs (on contract) Building Repairs/Maintenance ($.44/sq. ft.) (interior repairs i.e. heating/cooling system) $300.00 . $1254.00 ~ ~ &œ.(! 1f/#f(.5 .1~DIIII::;lllgëli:1 Telephone System Installation $2181.00 These additional funds reflect the final, true costs of phone installation incurred in 1994 but not completed until 1995. Matrix TelephoneNoice Mail Installation US West Line Installation $1681.00 $500.00 Custodial $1600.00 Given the 200 or more people that use the facilities on an average week, it seems to present an unreasonable risk to the capital structure if we do not receive funds for custodial. Monthly custodial service Quarterly floor care/maintenance $1200.00 $400.00 Inteñund Paymentrrelephone $445.00 January, 1994 long distance and telecommunication system rent. . VOL 21 r"U 679 Interfund Leases/Building Rent $347.00 January 1-15, 1995 Post Office Building Rent Office Chairs $2751.00 ~ t;;íf!5 As offered by the Board of Commissioners and discussed by Commissioner Huntingford, Gary Rowe, and Anne Sears (phone 2/21/95), Jefferson County agreed to advance funds to purchase new office chairs and 4-H will seek reimbursement through private donations. In January, 1995, Extension had to pay the total invoice upon delivery. This amount needs to be restored to our operating budget to avoid deficit spending during 1995. VIA 11 II ~Ig ¡:: ~11t ~ œ::: 1.1181 "§If:::¡@At!:;II11§'flIMg Interfund Leases/Copier (copying of mailings & plan) $410.00 Supplies $57.00 This grant was extended to March 31, 1995. These costs will be reimbursed by DOE. : VOL 21 r~r¡;680 TO: RE: BOARD OF COUNTY COMMISSIONERS REQUEST FOR APPROPRIATION APRIL 28, 1995 Gentlemen: Please be advised that after a thorough examination of the current budget of PLANNING COMMISSION it appears that the amount allocated. for salary and benefits of $3,300 is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find there are no funds available to transfer into the deficient account. Therefore, I request an emergency appropriation in the amount of $5,500 for this current year for the following reason as outlined below: BARS Acct. No. 001-063-000 558.60.10.0600 Category Amount Salary $5,000 500 558.60.20 Benefits Total $5,500 Reason for Appropriation: The number and length of Planning Commission meetings this year requires the time involvement of a secretary for a cost in excess of the amount anticipated when the 1995 budget was prepared. RZUllY submitted, 4j~ PLANNING COMMISSION DEPT. VOL 21 r,'L,681 TO: Board of Jefferson County Commissioners RE: Request for Budget Transfer, Prosecuting Attorney Department 3/20/95 (Date) Gentlemen: Please be advised that after a thorough examination of my current budget it appears that an adjustment should be made within the 1995 Budget of Expenditures for this department. Due to there being sufficient funds in other accounts within the budget of the department to permit the necessary adjustment(s), I hereby request the following transfer(s): Transfer From: (Fund/Department Number, BARS Account Number and Title) 12-000-010 508.00 CRIME VICTIMS FUND $3600.00 Transfer to: (Fund/Department Number, BARS Account Number and Title) 001-150-000 515.20.10.0600 CLERK HIRE $3600.00 Reason for Transfer(s): Partial salary for Clerk Hire Position approved by the Board of County Commissioners on February 27,1995. Pr()~p(",l1tinC} àttorney (Department) Revised 7/91 VOL 21 r~G'682 David Skeen JEFFERSON COUNTY PROSECUTING ATIORNEY Courthouse -- P.O. Box 1220 Port Townsend, Washington 98368 Telephone (206) 385-9180 FAX (206) 385-0073 Walter H. Perry, Deputy Jue1ie Dalzell, Deputy Richard Suryan, Deputy Paul McIlrath, Deputy MEMORANDUM TO: Jefferson County Board of Commissioners FROM: Prosecuting Attorneys Office DATE: February 15, 1995 Request for Emergency Budget Appropriation RE: The Prosecutor's Office requires the following additions to our 1995 budget: 1. Chief civil Deputy Prosecutor December 1995 $45,833.00. for February 1995 through 2. Clerk Hire position from March 1, 1995 through December 31, 1995, not to exceed 800 hours at a salary of $7.50 per hour, a total of $6,000. We will request an interfund transfer from the Crime victims Fund in the amount of $3 60 and will require an appropriation for the remaining 2,400. We understand that a minimum of $15,000 has been reserved for payment of salaries for these positions and that the balance will be transferred from the outside counsel fund reserve. DAVID SKEEN Prosecuting Attorney ~. ,';:'u:..y;~:J :. I"~ .... ,.,', ,',", ,.. ' ; ,. - ,,' .;ce;;o' 0 ..' VOL 21 r.~r,; 683 C>;\d.. - --. ---. , - -- - .: . -.-- -- - TO: BOARD OF COUNTY COMMISSIONERS RE: REQUEST FOR EMERGENCY APPROPRIATION 5/2/95 Date Gentlemen: Please be advised that after a thorough examination of my current budget it appears that the ampunt allocated in BARS Account No.515 . 2 0 20 of $ 78,471 of the Personnel Benefl ts category is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find there are no funds available to transfer into the deficient account. Therefore, I request an emergency appropriation in the amount of $ 15, 3 8 0 . 0 0 for this current year for the following reason(s) as outlined below: BARS Acct. No. 515.20 20 000 Cateaorv Personnel Benefits Amount ~ fjo~'5/30If!5 $15,380.00 Reason for Appropriation: $15,125 - Benefits for the new Chief Civil Deputy Position (Paul McIlrath) for February - December 1995 255 - increase in benefits for De?uty Prosecutor, Richard Suryan, based on increase in salary effective 7/1/95. ^--- ¡Jao5ecu~ --- Department Revised 7/91 VOL 21 t~u684 - FISCAL IMPACT STATEMENT Prosecuting Atto.rney Depanment Benefits Program Budget Page No. 40 Bars. LIne Item 51 ~ . ¿ 0 20 000 Proposal FUTURE YEARS ESllMA TED BUDGET OF PROPOSAL IF ADOPTED (a) Budgeted Amount For Proposal (b) Proposed Change in Budgeted Amount (c) (d) Proposed Revised 1 st Subsequent Current Year Year Budget (a+b) (e) 2nd Subsequent Year Direct Cost $ 791100 $151380 $ 941480 $ 151841 $ 161316 Other Costs (Detail below) $ 0 $ 0 $ 0 $ 0 $ 0 Staffing N/A Sources of Revenue for Proposed Change and Subsequent Years: N/A $ $ $ $ $ $ $ $ $ $ Space-Related Impacts: Will proposal result in any additional space requirements? Yes Ð If yes. how will these requirements be accomoclated? (Attach additional sheets as required) Administrative Support & Other Depanment Impacts: (Attach additional sheets as required) None BOCC Budget Goal or Objective met with this Proposal: Remarks: (Attach additional sheets as required) Subsequent budget ~ Depanment . ead . years computed at 3% per year. ipsr 21 r.~~.;685 Budget Manager Date VOL _U".'-" TO: BOARD OF COUNTY COMMISSIONERS RE: REQUEST FOR EMERGENCY APPROPRIATION 5/2/95 Date Gentlemen: Please be advised that after a thorou~h examinationLl of my current budget it app~ars that the amount allocated in BARS Account Nbl.5. 2CJ 10 OOJ% .0,O41.2Cbfthe Salarles & Hages category is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find there are no funds available to transfer into the deficient account. Therefore, I request an emergency appropriation in the amount of $ 1, 5 00 . 0 0 for this current year for the following reason(s) as outlined below: BARS Acct. No. ~5.20 10 0079 Cateaorv Deputy Prosecutor Amount ~# $1,500.00 Reason for Appropriation: Salary adjustment for Deputy Prosecutor, Richard Suryan, to be effective 7/1/95, at which time it is anticinated that he will be appointed Chief Criminal Deputy at an annual salary of $43,000. ~-_.. tfJ /2<) 5".e C ¿ ¿ rlY<-- Department -- Revised 7/91 VOL 21 fAL.686 FISCAL IMPACT STATEMENT Prosecuting Attorney Department Salaries & t'7ages Program Budget Page No. 49 Bars. LIne Item 515 . 2 0 1 0 0 0 7 9 Proposal FUTURE YEARS ESTIMATED BUDGET OF PROPOSAL IF ADOPTED (a) Budgeted Amount For Proposal (b) Proposed Change in Budgeted Amount (c) (d) (e) Proposed Revised 1st Subsequent 2nd Subsequent Current Year Year Year Budget (a+b) $41,541.21 $ 1545.00 $1591. 35 Direct Cost $4 0 , 041 . 21 $ 15 0 0 . 0 0 Other Costs (Detail below) $ 0 $ 0 $ 0 $ 0 $ 0 Staffing None Sources of Revenue for Proposed Change and Subsequent Years: N/A $ $ $ $ $ $ $ $ $ $ Space-Related Impacts: Will proposal result in any additional space requirements? Yes ~ If yes, how will these requirements be accomodated? (Attach additional sheets as required) Administrative Support & Other Department Impacts: (Attach additional sheets as required) None BOCC Budget Goal or Objective met with this Proposal: Remarks: (Attach additional sheets as required) Sequent years based on .~ ./ . Department H . 3% increase. ilpJ~ Date Budget Manager Date '.'0:- 21 r.\c~687 - TO: BOARD OF COUNTY COMMISSIONERS RE: REQUEST FOR EMERGENCY APPROPRIATION 5/2/95 Date Gentlemen: Please be advised that after a t!'~r~~~'b ewi~ion of my current budget it a~pears that th~ amount allocated in BARS Account No. ()($5500.00 of the Offlce Supplles category is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find there are no funds available to transfer into the deficient account. Therefore, I request an emergency appr<?priation in the amount of $ 6 7 3 . 00 for this current year for the following reason(s) as outlined below: BARS Ace!, No. 515.20 31 10 Cateaory Supplies Amount $673.00 Reason for Appropriation: Printing of new Judgment and Sentence forms on 4 part paper. These new forms are required by the courts. Revised 7/91 VOL 21 r,~cç688 - FISCAL IMPACT STATEMENT Prosecuting Attorney Department Office Supplies Program Budget Page No.4 9 Bars, LIne Item 515 . :2 0 31 10 Proposal Fl1TURE YEARS ESTIMATED BUDGET OF PROPOSAL IF ADOPTED Direct Cost (a) Budgeted Amount For Proposal $5500. 00 $ 0 (b) Proposed Change in Budgeted Amount (c) Proposed Revised Current Year Budget (a+b) $ 6173.00 0 (d) 1st Subsequent Year (e) 2nd Subsequent Year Other Costs (Detail below) $ $ 686 $ 0 $ 700 $673.00 $ 0 $ 0 Staffing N/A Sources of Revenue for Proposed Change and Subsequent Years: N/A $ $ $ $ $ $ $ $ $ $ Space-Related Impacts: Will proposal result in any additional space requirements? Yes é.J If yes, how will these requirements be accomoclated? (Attach additional sheets as required) Administrative Support & Other Department Impacts: (Attach additional sheets as required) BOCC Budget Goal or Objective met with this Proposal: Remarks: (Attach additional sheets as required) years computeà on a 2% per year increase. 11)/ ate 21 L~G;689 Budget Manager Date VOL TO: BOARD OF COUNTY COMMISSIONERS RE; REQUEST FOR EMERGENCY APPROPRIATION May 2, 1995 Date Gentlemen: Please be advised that after a thorough examination of my current budget it appears that the amount allocated in BARS Account No. of $ of the Coun tv Parks Improvement category is insufficient to pay necessary expenses of this depanment for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find there are no funds available to transfer into the deficient account. Therefore. I request an emergency appropriation in the amount of $ 100.000 for this current year for the following reason(s) as outlined below: BARS Acet. No. Cateaorv 576.30.41 Professional Services 576.30.63 Improvements other than buildings Amount $80,000 20,000 $100,000 Reason for Appropriation: This is for the Americorps projects that have be~n going on in the parks. We will receive $100,000 in revenue from the Department of Agriculture as grant income. Jefferson County's contribution is $20,000 in labor and materials and was budgeted in the original budget. Rø::;¡ ......-/ . ? ~ kè tYì-le-o Depanment Revised 7/91 vo:- 21 r~f'; 690 Human Services May 2, 1995 [;2 TO: Board of County Commissioners FROM: David A. Specter ,..,DA > SUBJECT: Request for Budget Extension The Health & Human Services department has received three new or supplemental grant awards since the Board's adoption of our 1995 budget last December. Since these awards require expenditures that were not anticipated in the budget as adopted, a budget extension is necessary so that the new expenditures do not cause us to exceed our approved budget. As detailed on the attached Request Forms and Fiscal Impact Statements, these expenditures are fully funded by the additional revenue. We have discussed these various grants at Board of Health meetings over the past four months. Please let me know if you have any questions or need any additional information at this time. Thank you. Cc. Gary Rowe VOL 21 '~.r'.691 r,.,,- HEALTH DEPARTMENT 360/385-9400 ENVIRONMENTAL HEALTH 360/385-9444 DEVELOPMENTAL DISABILITIES 360/385-9400 ALCOHOL/DRUG ABUSE CENTER 360/385-9435 FAX 360/385-9401 41 j;) ~~/ TO: BOARD OF COUNTY COMMISSIONERS RE; REQUEST FOR 6MiP;¡~eNC~Tt6N B~ () ,17 'rr., f[V- Tf:t'VS¡ D rJ 5 - - ~i S- Date Gentlemen: Please be advised that after a thE!°ugh examination of my current budget it ~ars that the amount allocated in BARS Account No. b{¡J... ,tJ()35' of $9)000 of the G '" ,PU-c7v I category is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find there are no funds available to transfer into the deficient account. Therefore, I request ~. appr~priati.on in the amount of $ £~ fJO 0 for this current year for the following reason(s} as outlined below: .- BvO6f'1-'~ m\,sìð,J KG1i1s.1fiJ -gvOð~ Amount « J ~ ClOD BARS Acct. No, Cateaorv ~)UIIMe-ru, f};J.ô() 3r Reason for Appropriation: ¡tl/¿;¡-J 1fsðV'r-~1 ca. - ~/"~ ~~ fl?)¿P/ !Ý'(M--r- -Jo f"'" ¿ ¡'tIt&<" c/~ J' Sr~ , tfully submitted, >¡.J t: ( Department Revised 7/91 VOL 21 r.'G,692 FISCAL IMPACT STATEMENT rffj) 111115 Department AlVrh-g Program l !:~II ~,L'Y~Úß. '!i: r'M'J' ~ Ìlt1t't/:7 '(j -,+ Budget Page No. Bars, Line Item FUTURE YEARS ESllMATED BUDGET OF PROPOSAL IF ADOPTED Direct Cost (a) (b) (c) (d) (e) Budgeted Proposed Change Proposed Revised 1st Subsequent 2nd Subsequent Amount For in Budgeted Current Year Year Year Proposal Amount Budget (a+b) $ ~ $ &;tbO $ r$,ðOO $ -e-- $~ . , $ $ $ $ $ Other Costs (Detail below) Staffing Sources of Revenue for Proposed Change and Subsequent Years: fi}tI 6Id'~rf- $ e-- $ 8; Co {J $ 'IS¡ (J (Jl) $-e- $--8' $ $ $ $ $ r?' Space-Related Impacts: Will proposal result in any additional space requirements? Yes ~ If yes, how will these requirements be accomoclated? (Attach additional sheets as required) Administrative Support & Other Department Impacts: (Attach additional sheets as required) P tfy'\l2-' BOCC Budget Goal or Objective met with this Proposal: '7 Remarks: (Attach additional sheets as required) \ ---~/S t/~ -h tfÞ;r~ ~/h¿;;1 Ji ' J %1Jí~ ,& b-j¡!fJ Date' / Budget Manager Date VOL 21 ¡..iJ,rcn<") "'" U\;'d @ TO: BOARD OF COUNTY COMMISSIONERS RE: REQUEST FOR E-M£.OOCt~CY ArrROPFUA TIGN :ßv i>&,G r (Ç-v.. 'f{: 'v i"'t 0 N s---I-1r Date Gentlemen: Please be advised that after a thorough examination of my current budget it appears that the amount allocated in BARS Account No, i:)&l.ov £.1-/. wof $.3 77"3 of the f¡q()¡: sr::-f"JC¡;'j' /:1:: (", tt.1(1~ tJ,/~II-'!?)1t.. , category is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find there are no funds available to transfer into the deficient account. Therefore, I request a . ' , n in the amount of $ t?í S- 00 for this current year for the following eason(s) as outlined below: 'is ¡,¡~;:.-:.- r?'::f&v'Sj{) rJ BARS Acct. No. Cateaorv PROF s£lJJCF:$ / IXC (è¥J¡2¡)¡ttil'f7ðfL kt;1.1 5~ 1311{) (11 ¡;:-,- Amount 4~qJa'13 5'2,00 c..fL20 Reason for Appropriation: .. Ai? U/ ~ r /ecu. 4 -h ¿k.,... ~t ¡f,~ ~ þ¡¿ æ4 ~ (?J:'/ýl(;'rfJC'~c¿/¡. ,.LJ~. ~t1¿... 'r}rJ.. "P'c1ir) uA J 7 tiÝ I ¿ ~ ..fz) ¿:fA^<'-7 '~r ~ . lf'l H5 , Department Revised 7/91 VOL 21 r~,c;;i694 FISCAL IMPACT STATEMENT ~~iJ If I )/-;; Department Mr~ Program, 31aà. 5-/ /{Prv'¡C~ f'a--vt CR4., li~~ Proposal / Budget Page No. Bars. line Item FUTURE YEARS ESTIMATED BUDGET OF PROPOSAL IF ADOPTED (a) Budgeted Amount For Proposal (b) Proposed Change in Budgeted Amount (c) (d) Proposed Revised 1st SubseQuent Current Year Year Budget (a+b) (e) 2nd SubseQuent Year Other Costs (Deta~ bfj,IOf) lJfífI11f/J) Staffing . ({A11-r;t{ f) $ -if $ .5; Ç7121 $ t;;ðÖ $ ~ 50ð $ .':J ð 0 $ -e- $ . 0 $ -e- $ -t)- Direct Cost $ . Sources of Revenue for Proposed Change and SubseQuent Years: J)ðt-j Iit;1{~ r- $ -ff $ 6, 000 , $ $ $ ~tJOO $ .-&-.. $ -er . $ $ $ ~" Space-Related Impacts: Will proposal result in any additional space reQuirements? Y~' If yes, how will these reQuirements be accomodated? (Attach additional sheets as reQuired) Administrative Support & Other Department Impacts: (Attach additional sheets as reQuired) /JI# &/hk ~ I)¡)~<H/O't~ -Iv t:Mfr~ BOCC Budget Goal or Objective met with this Proposal: ? Remarks: (Attach additional sheets as reQuired) * -5)j ~ : I '7) Date Budget Manager Date 1,'0:- ')1 .6'9.' r...,' r~C;" ~ TO: BOARD OF COUNTY COMMISSIONERS ([J RE: REQUEST FOR EMLReENCY...AF'F'Ft,OPFUA~N &) 1J67'E7- t::f..7FA/ J.~ ð ~-- /'- ~ )- Date Gentlemen: Please be advised that after a th, £!'ough ,examination ~,my curlent budget it.s?pea~s that the ~mount, allocated in BARS Account No. 5 ~ 2.. ~/' .,)Oof $ 37/ t.¡9t/ of the 1JF'(¡~I'1-n¡(/6¡ ð vl'/'t,/e=-s category is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find there are no funds available to transfer into the deficient account. Therefore, I request éeR=ler§el"lc.Y,a"f'r~f'riat,ion in the amount of $03 000 for this current, year for the following reason(s) as outlined below: A- 'llvO6¡~ ~'-1?/V S;1i/Þ,d 11:?v/~i??2 íJ ¡./ £) I? (Ç-¡ BARS Acc!. No. Cateaory Amount ~b 2 . tJ (), ~). ~ t>/Rl ;lt77 N~ ..s' ¡" l' Æ I E.r 1> 'I.)., '/(/7' l) Reason fO, r APprOPf, ¡ation: . ¡j .' ~7T " c5 t/ bs-frt.:V' a /ltrrvt~ ~~~rt- ¡V'lr' <-I- Õ,{'~ /~ ~1.; -é./f: ~ / --;H-é~,,;t;:;;o/( .-. L~'} ./~ I - I ~e ,CtfU"IIYSUbmitte,d' " /J/' ~-j- . 't/'-æ" ('.>4 (. , '£.~ , -If I Hs Department Revised 7/91 VOL 21 r,~G'69ô FISCAL IMPACT STATEMENT §j) /Î- j: P!t¿f-fl / Ô r II' (/ Program ' (J II- .¡ If 5~ Department Svh>þvz,~C{ /J1:;vlP ßet-<-~-- Proposal C~ )(þ J o&~ ßd e ",I- Budget Page No. Bars, Line Item FUTURE YEARS ESTIMATED BUDGET OF PROPOSAL IF ADOPTED Direct Cost (a) (b) (c) Budgeted Proposed Change Proposed Revised Amount For in Budgeted Current Year Proposal Amount Budget (a+b) $-8- $ å, (){J 0 $ 3/ () (J ¡) , $ $ $ (d) 1st Subsequent Year (e) 2nd Subsequent Year $ -& $ .-& Other Costs (Detail below) $ $ Staffing Sources of Revenue for Proposed Change and Subsequent Years: f);Jr1l-6i ¡:If¡v T $-8- $~éJCJ 0 . $ ,~ tJo t.J $ -t:3- $ -ð- $ $ $ $ $ Space-Related Impacts: Will proposal result in any additional space requirements? Yes ~ If yes, how will these requirements be accomodated? (Attach additional sheets as required) Administrative Support & Other Department Impacts: (Attach additional sheets as required) 1?h . ~ Po [):-tt. . BOCC Budget Goal or Objective met with this Proposal: ) '" Remarks: (Attach additional sheets as required) ~-- /-'7.J-- Date Budget Manager Date VO!- 21 Hu697