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HomeMy WebLinkAbout062722ca07 Department of Public Works O Consent Agenda Page 1 of 1 Jefferson County Board of Commissioners Agenda Request To: Board of Commissioners Mark McCauley, County Administrator From: Monte Reinders, P.E., Public Works Director/County Engineer Agenda Date: June 27, 2022 Subject: Contract - Cotton Redi-Mix/ Shold Excavating Port Hadlock Sewer Grinder Pump Connection Investigations Statement of Issue: Please approve a contract with Cotton Redi-Mix/Shold Excavating, Inc. for the purpose of performing investigations for on-site connections of buildings to the Port Hadlock Sewer. Analysis/Strategic Goals/Pro's Et Con's: The engineered plans for the sewer collection system are nearing substantial completion. To ensure that the minimum flows required for operation of the treatment plant are available, it is necessary to connect many of the existing buildings in the Phase I area at startup. This requires an investigation of each property's existing building drain, septic system, and electrical panel as well as discussions with building owners to determine the best location for new grinder pumps and sewer lines. Local contractor Shold Excavating maintains many of the septic systems in this area and has experienced staff with knowledge of where these systems are and how they function. Shold staff will meet with property owners, investigate existing conditions, take photos and measurements, and make recommendations regarding building sewer connections. This information will be provided to the design engineering team led by Tetra Tech, Inc. for use in final design and completion of engineered plans. This is a cost-effective way to collect this information and to incorporate valuable local knowledge and experience into the project. Fiscal Impact/Cost Benefit Analysis: The not-to-exceed value of this contract is $30,000. Recommendation: The Board is asked to sign the contract and return a signed original to Public Works. Department Contact: Bob Wheeler, Project Manager 360-390-8629 or Monte Reinders, Public Works Director x242 Department of Public Works O Consent Agenda Page 2 of 2 Reviewed By: 03/4-2—ark McCaul , CountyAdministrator Date PROFESSIONAL SERVICES AGREEMENT FOR On -site property investigations for locating grinder pumps, electrical service, & connection to the Port Hadlock sewer system THIS PROFESSIONAL SERVICES AGREEMENT ("this Agreement") is entered into between the County of Jefferson, a municipal corporation ("the County"), and Cotton Redi-Mix & Shold Excavating, Inc. ("the Consultant"), in consideration of the mutual benefits, terms, and conditions specified below. Project Designation_ The Consultant is retained by the County to provide information, drawings, mea,summents; and ideas r feted to the design/constr. Qf ansite grind .?IILTI. Ii17GInding electrical connections 2. Scope of Services. Consultant agrees to perform the services, identified on Exhibit "A" attached hereto, including the provision of all labor. 3. Time for Performance. Work under this Agreement shall commence upon the giving of written notice by the County to the Consultant to proceed. The Consultant receipt of a Purchase Order shall constitute said notice. Consultant shall perform all services and provide all work product required pursuant to this Agreement on the dates listed on Exhibit "A". Time is of the essence in the performance of this Agreement. 4. Payment. The Consultant shall be paid by the County for completed work and for services rendered under this Agreement as follows: a. Payment for the work provided by Consultant shall be made as provided on Exhibit `B" attached hereto, provided that the total amount of payment to Consultant shall not exceed $ 30,000 without express written modification of this Agreement signed by the County. b. The Consultant may submit invoices to the County once per month during the progress of the work for partial payment for project completed to date. Such vouchers will be checked by the County, and upon approval thereof, payment will be made to the Consultant in the amount approved. Payment of Consultant invoices shall be within 30 days of receipt by the County for any services not in dispute based on the terms of this Agreement. C. Final payment of any balance due the Consultant of the total contract price earned will be made promptly upon its ascertainment and verification by the County after the completion of the work under this Agreement and its acceptance by the County. d. Payment as provided in this section shall be full compensation for work performed, services rendered and for all materials, supplies, equipment and incidentals necessary to complete the work. Professional Services Agreement, Contract A, Version 3, Risk Legal Review 6/17/2020 Page 1 of 10 e. The Consultant's records and accounts pertaining to this Agreement are to be kept available for inspection by representatives of the County and state for a period of three (3) years after final payments. Copies shall be made available upon request. Ownership and Use of Documents. All documents, drawings, specifications, and other materials produced by the Consultant in connection with the services rendered under this Agreement shall be the property of the County whether the project for which they are made is executed or not. The Consultant shall be permitted to retain copies, including reproducible copies, of drawings and specifications for information, reference and use in connection with Consultant's endeavors. 6. Compliance with laws. Consultant shall, in performing the services contemplated by this Agreement, faithfully observe and comply with all federal, state, and local laws, ordinances and regulations, applicable to the services to be rendered under this Agreement. 7. Indemnification. The Consultant shall defend, indemnify and hold the County, its officers, officials, employees, agents and volunteers (and their marital communities) harmless from any and all claims, injuries, damages, losses or suits including attorney fees, arising out of or resulting from the acts, errors or omissions of the Consultant in performance of this Agreement, except for injuries and damages caused by the sole negligence of the County. Should a court of competent jurisdiction determine that this Agreement is subject to RCW 4.24.115, then, in the event of liability for damages arising out of bodily injury to persons or damages to property caused by or resulting from the concurrent negligence of the Consultant and the County, its officers, officials, employees, agents and volunteers (and their marital communities) the Consultant's liability, including the duty and cost to defend, hereunder shall be only to the extent of the Consultant's negligence. It is further specifically and expressly understood that the indemnification provided herein constitutes the Consultant's waiver of immunity under Industrial Insurance, Title 51 RCW, solely for the purposes of this indemnification. This waiver has been mutually negotiated by the parties. The provisions of this section shall survive the expiration or termination of this Agreement. 8. Insurance. Prior to commencing work, the Consultant shall obtain at its own cost and expense the following insurance coverage specified below and shall keep such coverage in force during the terms of the Agreement. Commercial Automobile Liability Insurance providing bodily injury and property damage liability coverage for all owned and non -owned vehicles assigned to or used in the performance of the work for a combined single limit of not less than $500,000 each occurrence with the County named as an additional insured in connection with the Consultant's performance of his Agreement. This insurance shall indicate on the certificate of insurance the following coverage: (a) Owned automobiles; (b) Hired automobiles; and, (3) Non -owned automobiles. Commercial General Liability, [»surancc in an amount not less than a single limit of $500,000 per occurrence and an aggregate of not less than two (2) times the occurrence Professional Services Agreement, Contract A, Version 3, Risk Legal Review 6/17/2020 Page 2 of 10 amount ($1,000,000.00 minimum) for bodily injury, including death and property damage, unless a greater amount is specified in the contract specifications. The commercial general liability insurance coverage shall contain no limitations on the scope of the protection provided and include the following minimum coverage: Broad Form Property Damage, with no employee exclusion; b. Personal Injury Liability, including extended bodily injury; C. Broad Form Contractual/Commercial Liability — including coverage for products and completed operations; d. Premises — Operations Liability (M&C); e. Independent Contractors and subcontractors; f. Blanket Contractual Liability. The County shall be named as an "additional named insured" under all insurance policies required by this Agreement, except Professional Liability Insurance when not allowed by the insurer, and shall include a provision prohibiting cancellation of said policy except upon thirty (30) days prior written notice to the County. Such insurance coverage shall be evidenced by one of the following methods: (a) Certificate of Insurance; or, (b) Self-insurance through an irrevocable Letter of Credit from a qualified financial institution. The Consultant shall furnish the County with properly executed certificates of insurance that, at a minimum, shall include: (a) The limits of overage; (b) The project name to which it applies; (c) The certificate holder as Jefferson County, Washington and its elected officials, officers, and employees with the address of Jefferson County Risk Management, P.O. Box 1220, Port Townsend, WA 98368, and, (d) A statement that the insurance policy shall not be canceled or allowed to expire except on thirty (30) days prior written notice to the County. If the proof of insurance or certificate indicating the County is an "additional insured" to a policy obtained by the Consultant refers to an endorsement (by number or name) but does not provide the full text of that endorsement, then it shall be the obligation of the Consultant to obtain the full text of that endorsement and forward that full text to the County. Certificates of coverage as required by this section shall be delivered to the County within fifteen (15) days of execution of this Agreement. Failure of the Consultant to take out or maintain any required insurance shall not relieve the Consultant from any liability under this Agreement, nor shall the insurance requirements be construed to conflict with or otherwise limit the obligations concerning indemnification of the County. The Consultant's insurers shall have no right of recovery or subrogation against the County (including its employees and other agents and agencies), it being the intention of the parties that the insurance policies, with the exception of Professional Liability Insurance, so affected shall protect all the parties and shall be primary coverage for all losses covered by the above described insurance. Professional Services Agreement, Contract A, Version 3, Risk Legal Review 6/17/2020 Page 3 of 10 Insurance companies issuing the Consultant's insurance policy or policies shall have no recourse against the County (including its employees and other agents and agencies) for payment of any premiums or for assessments under any form of insurance policy. All deductibles in the Consultant's insurance policies shall be assumed by and be at the sole risk of the Consultant. Any deductibles or self -insured retention shall be declared to and approved by the County prior to the approval of this Agreement by the County. At the option of the County, the insurer shall reduce or eliminate deductibles or self -insured retention, or the Consultant shall procure a bond guaranteeing payment of losses and related investigations, claim administration and defense expenses. Any judgments for which the County may be liable, in excess of insured amounts required by this Agreement, or any portion thereof, may be withheld from payment due, or to become due, to the Consultant until the Consultant shall furnish additional security covering such judgment as may be determined by the County. Any coverage for third party liability claims provided to the County by a "Risk Pool" created pursuant to Ch. 48.62 RCW shall be non-contributory with respect to any insurance policy the Consultant shall provide to comply with this Agreement. The County may, upon the Consultant's failure to comply with all provisions of this Agreement relating to insurance, withhold payment or compensation that would otherwise be due to the Consultant. The Consultant shall provide a copy of all insurance policies specified in this Agreement. Written notice of cancellation or change in the Consultant's insurance required by this Agreement shall reference the project name and agreement number and shall be mailed to the County at the following address: Jefferson County Risk Management, P.O. Box 1220, Port Townsend, WA 98368. The Consultant's liability insurance provisions shall be primary and noncontributory with respect to any insurance or self-insurance programs covering the County, its elected and appointed officers, officials, employees, and agents. Any failure to comply with reporting provisions of the insurance policies shall not affect coverage provided to the County, its officers, officials, employees, or agents. The Consultant's insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the limits of the insurer's liability. The Consultant shall include all subconsultants as insured under its insurance policies or shall furnish separate certificates and endorsements for each subconsultants. All insurance coverage for subconsultants shall be subject to all the requirements stated in this Agreement. Professional Services Agreement, Contract A, Version 3, Risk Legal Review 6/17/2020 Page 4 of 10 The insurance limits mandated for any insurance coverage required by this Agreement are not intended to be an indication of exposure nor are they limitations on indemnification. The Consultant shall maintain all required insurance policies in force from the time services commence until services are completed. Certificates, insurance policies, and endorsements expiring before completion of services shall be promptly replaced. All the insurance policies required by this Agreement shall provide that thirty (30) days prior to cancellation, suspension, reduction or material change in the policy, notice of same shall be given to the County Risk Manager by registered mail, return receipt requested. The Consultant shall place insurance with insurers licensed to do business in the State of Washington and having A.M. Best Company ratings of no less than A-, with the exception that excess and umbrella coverage used to meet the requirements for limits of liability or gaps in coverage need not be placed with insurers or re -insurers licensed in the State of Washington. The County reserves the right to request additional insurance on an individual basis for extra hazardous contracts and specific service agreements. 9. Worker's Compensation (Industrial Insurance). If and only if the Consultant employs any person(s) in the status of employee or employees separate from or in addition to any equity owners, sole proprietor, partners, owners or shareholders of the Consultant, the Consultant shall maintain workers' compensation insurance at its own expense, as required by Title 51 RCW, for the term of this Agreement and shall provide evidence of coverage to Jefferson County Risk Management, upon request. Worker's compensation insurance covering all employees with limits meeting all applicable state and federal laws. This coverage shall include Employer's Liability with limits meeting all applicable state and federal laws. This coverage shall extend to any subconsultant that does not have their own worker's compensation and employer's liability insurance. The Consultant expressly waives by mutual negotiation all immunity and limitations on liability, with respect to the County, under any industrial insurance act, disability benefit act, or other employee benefit act of any jurisdiction which would otherwise be applicable in the case of such claim. If the County incurs any costs to enforce the provisions of this subsection, all cost and fees shall be recoverable from the Consultant. 10. Independent Contractor. The Consultant and the County agree that the Consultant is an independent contractor with respect to the services provided pursuant to this Agreement. The Consultant specifically has the right to direct and control Consultant's own activities, and the activities of its subconsultants, employees, agents, and representatives, in Professional Services Agreement, Contract A, Version 3, Risk Legal Review 6/17/2020 Page 5 of 10 providing the agreed services in accordance with the specifications set out in this Agreement. Nothing in this Agreement shall be considered to create the relationship of employer and employee between the parties. Neither Consultant nor any employee of Consultant shall be entitled to any benefits accorded County employees by virtue of the services provided under this Agreement, including, but not limited to: retirement, vacation pay; holiday pay; sick leave pay; medical, dental, or other insurance benefits; fringe benefits; or any other rights or privileges afforded to Jefferson County employees. The County shall not be responsible for withholding or otherwise deducting federal income tax or social security or for contributing to the state industrial insurance program, otherwise assuming the duties of an employer with respect to Consultant, or any employee of Consultant. 11. Subcontracting Requirements. The Consultant is responsible for meeting all terms and conditions of this Agreement including standards of service, quality of materials and workmanship, costs, and schedules. Failure of a subconsultant to perform is no defense to a breach of this Agreement. The Consultant assumes responsibility for and all liability for the actions and quality of services performed by any subconsultant. Every subconsultant must agree in writing to follow every term of this Agreement. The Consultant must provide every subconsultant's written agreement to follow every term of this Agreement before the subconsultant can perform any services under this Agreement. The County Engineer or their designee must approve any proposed subconsultants in writing. Any dispute arising between the Consultant and any subconsultants or between subconsultants must be resolved without involvement of any kind on the part of the County and without detrimental impact on the Consultant's performance required by this Agreement. 12. Covenant Against Contingent Fees. The Consultant warrants that he has not employed or retained any company or person, other than a bona fide employee working solely for the Consultant, to solicit or secure this Agreement, and that he has not paid or agreed to pay any company or person, other than a bona fide employee working solely for the Consultant, any fee, commission, percentage, brokerage fee, gifts, or any other consideration contingent upon or resulting from the award or making of this Agreement. For breach or violation of this warranty, the County shall have the right to annul this Agreement without liability or, in its discretion to deduct from the Agreement price or consideration, or otherwise recover, the full amount of such fee, commission, percentage, brokerage fee, gift, or contingent fee. 13. Discrimination Prohibited. The Consultant, with regard to the work performed by it under this Agreement, will not discriminate on the grounds of race, color, national origin, religion, creed, age, sex, or the presence of any physical or sensory handicap in the selection and retention of employees or procurement of materials or supplies. 14. No Assignment. The Consultant shall not sublet or assign any of the services covered by this Agreement without the express written consent of the County. Assignment does not Professional Services Agreement, Contract A, Version 3, Risk Legal Review 6/17/2020 Page 6 of 10 include printing or other customary reimbursable expenses that may be provided in an agreement. 15. Non -Waiver. Waiver by the County of any provision of this Agreement or any time limitation provided for in this Agreement shall not constitute a waiver of any other provision. 16. Termination. a. The County reserves the right to terminate this Agreement at any time by giving ten (10) days written notice to the Consultant. b. In the event of the death of a member, partner, or officer of the Consultant, or any of its supervisory personnel assigned to the project, the surviving members of the Consultant hereby agree to complete the work under the terms of this Agreement, if requested to do so by the County. This section shall not be a bar to renegotiations of this Agreement between surviving members of the Consultant and the County, if the County so chooses. 17. Notices. All notices or other communications which any party desires or is required to give shall be given in writing and shall be deemed to have been given if hand -delivered, sent by facsimile, email, or mailed by depositing in the United States mail, prepaid to the party at the address listed below or such other address as a party may designate in writing from time to time. Notices to the County shall be sent to the following address: Jefferson County Public Works 623 Sheridan Street Port Townsend, WA 98368 Notices to Consultant shall be sent to the following address: '• : me '•s G FreI , • 18. Integrated Agreement. This Agreement together with attachments or addenda, represents the entire and integrated Agreement between the County and the Consultant and supersedes all prior negotiations, representations, or agreements written or oral. No representation or promise not expressly contained in this Agreement has been made. This Agreement supersedes all prior or simultaneous representations, discussions, negotiations, and agreements, whether written or oral, by the County within the scope of this Agreement. The Consultant ratifies and adopts all statements, representations, warranties, covenants, and agreements contained in its proposal, and the supporting material submitted by the Consultant, accepts this Agreement and agrees to all of the terms and conditions of this Agreement. 19. Modification of this Agreement. This Agreement may be amended only by written instrument signed by both County and Consultant. Professional Services Agreement, Contract A, Version 3, Risk Legal Review 6/17/2020 Page 7 of 10 20. Disputes. The Parties agree to use their best efforts to prevent and resolve disputes before they escalate into claims or legal actions. Any disputed issue not resolved pursuant to the terms of this Agreement shall be submitted in writing within 10 days to the Director of Public Works or County Engineer, whose decision in the matter shall be final, but shall be subject to judicial review. If either party deem it necessary to institute legal action or proceeding to enforce any right or obligation under this Agreement, each party in such action shall bear the cost of its own attorney's fees and court costs. Any legal action shall be initiated in the Superior Court of the State of Washington for Jefferson County. The parties agree that all questions shall be resolved by application of Washington law and that the parties have the right of appeal from such decisions of the Superior Court in accordance with the laws of the State of Washington. The Consultant hereby consents to the personal jurisdiction of the Superior Court of the State of Washington for Jefferson County. 22. Section Headings. The headings of the sections of this Agreement are for convenience of reference only and are not intended to restrict, affect, or be of any weight in the interpretation or construction of the provisions of the sections or this Agreement. 23. Limits of Any Waiver of Default. No consent by either party to, or waiver of, a breach by either party, whether express or implied, shall constitute a consent to, waiver of, or excuse of any other, different, or subsequent breach by either party. 24. No Oral Waiver. No term or provision of this Agreement will be considered waived by either party, and no breach excused by either party, unless such waiver or consent is in writing signed on behalf of the party against whom the waiver is asserted. Failure of a party to declare any breach or default immediately upon the occurrence thereof, or delay in taking any action in connection with, shall not waive such breach or default. 25. Severability. Provided it does not result in a material change in the terms of this Agreement, if any provision of this Agreement or the application of this Agreement to any person or circumstance shall be invalid, illegal, or unenforceable to any extent, the remainder of this Agreement and the application this Agreement shall not be affected and shall be enforceable to the fullest extent permitted by law. 26. Binding on Successors, Heirs and Assigns. This Agreement shall be binding upon and inure to the benefit of the parties' successors in interest, heirs, and assigns. 27. No Assignment. The Consultant shall not sell, assign, or transfer any of rights obtained by this Agreement without the express written consent of the County. 28. No Third -party Beneficiaries. The parties do not intend, and nothing in this Agreement shall be construed to mean, that any provision in this Agreement is for the benefit of any person or entity who is not a party. 29. Signature in Counterparts. The parties agree that separate copies of this Agreement may be signed by each of the parties and this Agreement shall have the same force and effect as if all the parties had signed the original. Professional Services Agreement, Contract A, Version 3, Risk Legal Review 6/17/2020 Page 8 of 10 30. Facsimile and Electronic Signatures. The parties agree that facsimile and electronic signatures shall have the same force and effect as original signatures. 31. Arms -Length Negotiations. The parties agree that this Agreement has been negotiated at arms -length, with the assistance and advice of competent, independent legal counsel. 32. Public Records Act. Notwithstanding the provisions of this Agreement to the contrary, to the extent any record, including any electronic, audio, paper or other media, is required to be kept or indexed as a public record in accordance with the Washington Public Records Act, Chapter 42.56 RCW, as may hereafter be amended, the Consultant agrees to maintain all records constituting public records and to produce or assist the County in producing such records, within the time frames and parameters set forth in state law. The Consultant further agrees that upon receipt of any written public record request, Consultant shall, within two business days, notify the County by providing a copy of the request per the notice provisions of this Agreement. Professional Services Agreement, Contract A, Version 3, Risk Legal Review 6/17/2020 Page 9 of 10 DATED this day of 120 JEFFERSON COUNTY BOARD OF COMMISSIONERS Cotton Redi-Mix & Shold Excavating, Inc. Name of Consultant Consultant epresentative (Please print) A (Signature) ,? Title .s-- I R-2 e�ZZ Date Kate Dean, District I Heidi Eisenhour, District 2 Greg Brotherton, District 3 Approved as to form only: PRE -APPROVED CONTRACT FORM Philip C. Hunsucker Date Chief Civil Deputy Prosecuting Attorney Monte Reinders, P.E. Date Public Works Director/County Engineer Professional Services Agreement, Contract A, Version 3, Risk Legal Review 6/17/2020 Page 10 of 10 EXHIBIT A-1 SCOPE OF WORK JEFFERSON COUNTY DEPARTMENT OF PUBLIC WORKS PORT HADLOCK WASTEWATER SYSTEM SHOLD EXCAVATING INDIVIDUAL ON -SITE GRINDER PUMP FIELD INVESTIGATION SERVICES GENERAL This scope of work provides investigative field services in support of the design of individual on -site grinder pump systems at existing residential and commercial properties within the initial commercial core sub -area of the Pt. Hadlock Sewer System (see Figure 1). Key work items and outcome of the scope ❑f work are as follows: • Visit up to 97 properties • Meet with property owner, review current site plan/design layout, explain the grinder pump system and how it works. • Investigate existing site conditions for septic system, building drain and electrical service. • Review proposed location of the grinder pump unit and control panel with the property owner. Make any revisions based upon the property owners request and existing site conditions that are technically workable solutions. • Review the proposed routing of the service line with the property owner. Make any revisions based upon the property owners request and existing site conditions that are technically workable solutions. • Mark up site plans in a legible and standard format for CAD drafting. Coordinate markups and technical notes with the design engineer. SCOPE OF WORK TASK 1 - SITE VISITS The purpose of this task is to meet with property owners in the Commercial Core Sewer Area as shown in Figure 1. A 60% draft set of design drawing for the properties have been prepared and will be provided for use and to mark up. Information on these drawings needs to be confirmed or modified based upon information gathered during the site visit. Conduct a site visit that follows the draft check list attached as Exhibit B. Review and revise/add to this checklist based upon past field experience or from lessons learned during initial field visits. Key activities in this task includes but is not limited to the following: ■ Work with County on scheduling appointments with each property owner. • Meet with the property owner, explain the grinder pump system and how it works. • Review current draft site plan/design layout. • Ask questions about the existing on -site septic system: o Explain the information on the draft design drawings is from permit records. o Is the location accurate to the best of the owner's knowledge? o Is the location of the building drain accurate? o Are there other underground utilities or features that are not shown? • Locate the electrical service and main panel. Document information on the service panel such as maximum amperage/capacity, existing circuits, any available circuit space for the grinder pump. • Review proposed location of the grinder pump unit and control panel with the property owner. Make any revisions to the location based upon the property owners request and existing site conditions that are technically workable solutions. • Review with the property owner the proposed routing of the service line from the grinder pump to the pressure sewer main in the roadway. Make any revisions to the service line route based upon the property owners request and existing site conditions that are technically workable solutions. • Take digital photographs site to document all items located and existing field conditions during the site visit. Keep a photo log and index of all photos. Index and organize photos from each site so they can be referenced in the future and during drawing markup in Task 2 (below). Work Products: • Edited and updated field visit checklists (Attached). • Site photographs and logs. • Notes and field markups from each site visit. TASK 2 - DESIGN DRAWING MARKUPS The purpose of this task to develop drawing markups transferring field notes and information from the site visits so they can be drafted in AutoCAD by the design consultant and prepared into construction documents for bidding purposes. Key activities in this task includes but is not limited to the following: • Meet the consultant design team to develop a work plan and set standards for drawing markups to ensure consistency and efficiency for markup and drafting of field information and grinder pump installation details for each site. • Provide a single set of drawings for drafting by the design consultant. ■ Meet with the design team to review markups and answer questions. • Backcheck drafted site plans to ensure information has been drafted correctly. Work Products: • Markups of drawings for AutoCAD drafting • Answer questions from the consultant team (if any come up). • Backcheck drafted site plans and provide any final markups for drafting by the consultant team. TASK 3 - COMMUNICATIONS The purpose of this task is to formalize communications with Jefferson County Public Works staff and the design consultant. Key activities in this task includes, but is not limited to, the following: • Coordinate site visits with Jefferson County PW staff T� • Notify Jefferson County PW staff weekly of anticipated visits, and include sites where PW staff involvement might be desirable • Discuss sites that have complex solutions with PW staff • Provide investigation results every two weeks to PW staff for initial review prior to them sending results forward to consultant team. • Coordinate with PW staff on communications with design engineer Work Products: • Schedule of visits • Investigation results every two weeks to PW staff Schedule Complete Task 1 site visits and documentation within 6 months from Notice to Proceed. Complete Task 2 draft markups within 9 months of Notice to Proceed. DRAFT - Exhibit A —1 Pt. Had lock — Pressure Sewer Design BEFORE ARRIVING: On -Site Meeting Process and Checklist June 7, 2022 A. Checklist before arriving at Site: a. Plan of site from 60% Design Set b. Sketch of Septic Tank location from Permit (if available) c. Water consumption flow rate at property (from table) d. Current estimate of tank size (from table) e. Camera — Be sure to take lots of pictures (More is better, details, context). B. Property Information: Name: Address: Phone Number: Email: INFORMATION TO GET/VERIFY WHEN ON SITE: A. Water Flow 1. Input/Questions for property owner: a) Approximate number of fixtures, restrooms, water use? b) Flow patterns L Diurnal variation ii. Weekend vs weekday c) Non -wastewater flow L Irrigation ii. Process flow d) Power outage L Does flow reduce without power? ii. Is flow reduction possible — single user vs multiple users. e) Any planned changes to water consumption? 2. Field review/markups a) Does response match water consumption data? Address: 1 DRAFT - Exhibit A —1 Pt. Hadlock — Pressure Sewer Design B. Existing Septic Tank, Drain Field, and Building Drain — Confirm Location 1. Show property owner: a) Location on plans for existing septic tank & drain field. b) Routing on plans of the building drain to the septic tank. 2. Input/Questions for property owner: a) Do preliminary site plans look accurate? b) Are there multiple drain fields on the site (other drains not currently shown?) c) Are there existing pumps/electrical systems? 3. Field Review/Markups a) Look for indications of the tank, drain field, or other equipment. b) Locate grease trap for commercial/food establishments. Mark on the plans and take photos of the access lids. c) Is any part of existing onsite system possible for use in sewer connection, other than grease trap? Can existing onsite system remain in operation until connection is operable? d) Markup up any revisions on the site plan e) Take photos. Address: 2 Notes: DRAFT - Exhibit A —1 Pt. Hadlock —_Pressure Sewer Design C. Proposed Grinder Pump and Control Panel - Locations 1. Show property owner: a) Proposed preliminary locations 2. Input from property owner: a) Feedback or suggestions/preferences on proposed siting. b) Any future expansion/building plans and relative location compared to proposed grinder pump 3. Field review/markups a) Review draft plans for preliminary location of grinder pump pit and control panel. i. DOES IT MAKE SENSE NOW THAT YOU ARE STANDING IN THE FIELD AND HAVE BETTER CONTEXT? ii. WHAT ABOUT TRAFFIC PATTERNS ON SITE? CAN THE GRINDER PUMP BE LOCATED WHERE THERE IS NO VEHICLE DRIVING OVER IT, etc.? b) Review latest sizing table for footprint of grinder pump. c) Mark revisions on the plans. d) Take photos. Address: 3 DRAFT - Exhibit A —1 Pt. Hadlock — Pressure Sewer Design D. Proposed Service Line - Routing/Restoration 1. Show property owner: a) Proposed routing of the service line in the field. 2. Input from property owner: a) Is this impacting trees and vegetation? Can it be avoided? b) Is it going through hardscape and rockery? Can it be avoided? c) Where is facility's water service line located? Can 10 foot separation be maintained? d) Is it going under pavement? Can this be minimized or avoided? e) Any proposed property changes? 3. Field Review/Markups a) DOES THIS MAKE SENSE NOW THAT YOU ARE STANDING ON SITE AND HAVE CONTEXT? b) TAKE PHOTOS E. Electrical (See separate checklist) F. Ask for any other input or information the property owner think we would need? 1. This is regarding the service only. 2. Any questions on cost, schedule, easements or other project items, refer them to the County's Project Manager (Bob Wheeler). Ni Address: 4 DRAFT - Exhibit A —1 Pt. Hadlock — Pressure Sewer Design Address: PORT HADLOCK ELECTRICAL CHECKLIST GENERAL INFORMATION DATE TIME BY PROPERTY SPECIFICS SITE ADDRESS PROPERTY ID USE / OCCUPANCY TYPE SINGLE-FAMILY RESIDENTIAL MULTI -FAMILY RESIDENTIAL RETAIL BUSINESS MULTI -OCCUPANCY RETAIL GOVERNMENT / MUNICIPAL / INSTITUTIONAL HOTEL / MOTEL OTHER TYPE OF CONSTRUCTION FRAMING / STRUCTURE TYPE EXTERIOR CLADDING TYPE ACCESSIBLE ATTIC (Y/N) ACCESSIBLE CRAWL SPACE (Y/N) INTERIOR FINISH AT PANEL EXISTING SEWER SYSTEM PASSIVE (GRAVITY) SEPTIC ACTIVE SEPTIC / ON -SITE TREATMENT AERATORS CONTROL PANEL TRANSFER PUMPS GREASE TRAPS / OIL INTERCEPTORS PORT HADLOCK ELECTRICAL CHECKLIST SITE ELECTRICAL INFORMATION JCPUD METER NUMBER SERVICE ROUTING OVERHEAD / UNDERGROUND MAIN OCP DEVICE / BUS CAPACITY MAIN OCPD ARRANGEMENT SINGLE OCPD / &DISCONNECT RULE DEDICATED SERVICE FOR SEPTIC? EXISTING / PROPOSED / NO SERVICE VOLTAGE AND PHASING PANELBOARD MOUNTING SURFACE / FLUSH / STAND-ALONE PANEL MANUFACTURER PANEL MAKE AND MODEL SPACES / SPARES AVAILABLE? SUB -PANEL NEEDED? IRESIDENTIAL PROPERTIES - FOR LOAD CALCS > ELECTRIC RANGE KW ELECTRIC WATER HEATER KW ELECTRIC CLOTHES DRYER KW EV CHARGER (LEVEL 1, OR LEVEL 2) MISC. FIXED APPLIANCES LOAD KW HOT TUB POOL PUMP / HEATER A/C UNIT BASEBOARD / UNIT HEATERS FURNACE MICROWAVE / WALL OVENS OTHER PORT HADLOCK ELECTRICAL CHECKLIST ,Y SITE ID LABEL PRIOR TO UTILITY METER (*) PANEL FRONT WIDE ANGLE VIEW PANEL AREA (*) PANEL INTERIOR PANEL MANUFACTURER'S NAMEPLATE PANEL CIRCUIT INDEX CARD ROUTE BETWEEN PANEL AND PUMP CONTROLLER (*) PROPOSED PUMP CONTROL PANEL LOCATION (*) 1(*) = ALSO MARK LOCATION ON PROPERTY MAP EXISTING CODE / CONDITION ISSUES: (ADDITIONAL NOTES: EXHIBIT B JEFFERSON COUNTY DEPARTMENT OF PUBLIC WORKS PORT HADLOCK WASTEWATER SYSTEM SHOLD EXCAVATING INDIVIDUAL ON -SITE GRINDER PUMP FIELD INVESTIGATION SERVICES PAYMENT The work described under this contract is for a dollar amount not to exceed $30,000.00. Shold Excavating will bill hourly rates as follows: Tim Johnson - $120.00/hour Martin Fugere - $120.00 Electrical - $120.00/hour Other - $120.00/hour