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HomeMy WebLinkAbout062722CorrJEFFERSON COUNTY BOARD OF COUNTY COMMISSIONERS 2022 CORRESPONDENCE DATE OF DATE ORIGINATING CORRESPONDENCE DOCUMENT RECEIVED PARTY 6/16/2022 6/16/2022 Marion Huxtable Emergency response to flooding 6/16/2022 6/16/2022 Olympic AAA - TRENDING HEALTHY Summer at Last 6/16/2022 6/16/2022 The Chamber of Jefferson County Chamber Cafe Tomorrow- Emergency Management - Planning for what's Coming Next 6/16/2022 6/16/2022 Olympic Region Clean Air Agency ORCAA news: Air Quality and News updates 6/16/2022 6/16/2022 MRSC — Local Government Contract Term I Juneteenth I Public Safety Laws 6/16/2022 6/16/2022 NACo Coronavirus pandemic resources for counties — June 16, 2022 6/17/2022 6/17/2022 Port Ludlow Village Council Composting Classes 6/17/2022 6/17/2022 Washington Counties I WSAC Washington Counties I WSAC 6/17/2022 6/17/2022 Olympic Peninsula Environmental News Quilcene & Dabob Bays closed for shellfish harvest Washington State Department of WSDOT News: Emergency repairs to begin on US 6/17/2022 6/17/2022 Transportation 101 south of Forks in Clallam County 6/17/2022 6/17/2022 VV billflyLUIIOLClLUUIIPCIILIIIU[ILUIPlanners' Update Newsletter - June 2022 6/17/2022 6/17/2022 Eva R Bennett Online Form Submittal: Feedback Lynn Sorensen KPTZ Listener Questions for Tuesday June 21, 2022 6/17/2022 6/17/2022 KPTZ Virus Watch Team BOCC Update News Flash: Quilcene and Dabob Bay Shellfish 6/17/2022 6/17/2022 Jefferson County Water Quality Closure for Jefferson County, WA Sierra Magazine's Summer Digital Edition Is Now 6/17/2022 6/17/2022 Sierra Club Online 6/17/2022 6/17/2022 The Port Townsend Main Street Program Let the Summer Fun Begin! 6/18/2022 6/21/2022 Sierra Club This Juneteenth, it's time to confront our country's racist legacy 6/18/2022 6/21/2022 NACo This Week in Photos The Hood Canal Salmon Enhancement HCSEG News: Summer Camps & 6/19/2022 6/21/2022 Group Volunteer/Community Events start this week! 6/20/2022 6/21/2022 Jon Hommel, Caper George Resident HEARING COMMENT re: No Shooting Area, Cape George (No Shooting Ordinance) The Hood Canal Salmon Enhancement HCSEG News: Garden Yoga + Wellness at the 6/20/2022 6/21/2022 Group Salmon Center - June 22 6/20/2022 6/21/2022 Local 20/20 Local 20/20 Weekly Announcements Sue Gilman, Debi Maloney 6/20/2022 6/21/2022 Preserve Miller Peninsula State Park Miller Peninsula State Park Coalition 6/20/2022 6/21/2022 The Chamber of Jefferson County. JeffCo needs your help Correspondence may be viewed attached to the BoCC Agenda each week on the County Webpage or contact the County Administrator's Office by calling, 360 385 9100 JEFFERSON COUNTY BOARD OF COUNTY COMMISSIONERS 2022 CORRESPONDENCE DATE OF DATE ORIGINATING CORRESPONDENCE DOCUMENT RECEIVED PARTY Upuli Murray, Membership & 6/20/2022 6/21/2022 Administrative Coordinator JeffConnects - Chamber Digital Newsletter The Chamber of Jefferson County 6/21/2022 6/21/2022 Kyanne Andersen, Port Townsend HEARING COMMENT re: No Shooting Area, Cape George (No Shooting Area at Cape George) REVISED* Jefferson County Pubic Notice of Type I Undated 6/21/2022 Jefferson County DCD Land Use Application and Pending SEPA Determination MLA19-00016 Applicant: Jefferson County Sportsman Association Washington State Department of WSDOT Travel Advisory: Roadway repairs coming to 6/21/2022 6/21/2022 Transportation US 101 Big Quilcene River Bridge Bob Rewitzer, District Secretary Letter to Jefferson County Board of County 6/21/2022 6/21/2022 Quilcene Fire Rescue, Jefferson County Commissioners Fire Protection District No. 2 Join the Exec Dir of Dungeness River Nature Center 6/21/2022 6/21/2022 Clallam EDC on Coffee with Colleen at 8am Wed morning 6/21/2022 6/21/2022 MRSC — Planning Housing I Outdoor Dining I VMT Reduction 6/21/2022 6/21/2022 Ian Hanna I Board President I Olympic Children & Families group Angels 6/21/2022 6/21/2022 Washington State Department of Ecology Ecology's Water Quality Grant and Loan Recipient Training is One Week Away! 6/21/2022 6/21/2022 Clallam County Economic Development Join Us - Vocational Forum Council 6/21/2022 6/21/2022 NACo County News County News Now— June 21, 2022 6/21/2022 6/21/2022 Port Ludlow Village Council COVID-19 Bi-weekly Report - 6/22/2022 Wildfire Information Presentation --- The Abandoned 6/22/2022 6/22/2022 FW by Bert Loomis "Trail Nine" fire hazard issue will be raised --- June 30th [4:00-6:00 pm] Seth Zuckerman 6/22/2022 6/22/2022 Executive Director, Northwest Natural Jefferson County trust lands managed by DNR Resource Group Viki Sonntag Regarding Process Concerns Related to Public 6/22/2022 6/22/2022 Resident of Port Townsend, District 1 Engagement in Ordinance Crafting Willie Bence 6/22/2022 6/22/2022 Director - Jefferson County Department of Response re: Emergency response to flooding Emergency Management Correspondence may be viewed attached to the BoCC Agenda each week on the County Webpage or contact the County Administrator's Office by calling, 360 385 9100 jeffbocc From: Marion Huxtable <mhuxtable@olympus.net> Sent: Thursday, June 16, 2022 3:06 PM To: JCDEM Cc: jeffbocc; Mark McCauley; Huxtable Ryan J Subject: Emergency response to flooding Attachments: Letter to emergency management re flood june 5 2022.pdf Follow Up Flag: Follow up Flag Status: Flagged Marion A. Huxtab/e 704 Lawrence Street Tel: (360) 379-9527 Port Townsend, Washington 98368 huxtable®olympus.net June 16, 2022 Dear Mr. Bence: We live at 704 Lawrence Street at the corner with Quincy in Port Townsend, On Sunday June 5, 2022, we had a disastrous flood in our finished basement due to the poor drainage on Lawrence with resultant pooling of water. The basement contained our library and much artwork. Attached are photos from before the flood. Stormwater poured down a short flight of steps to the basement door, overwhelmed the drain at the entryway and poured around the door. The water flooded the complete basement. Attached photos show the situation with stormwater entering the house from the street. You are planning to strengthen the Emergency Management's planning and response to emergencies, following the rainstorm of June 5 that caused much damage in this area. I have suggestions based on our experience from this flood. First here is our experience. When the water was coming into our basement I called the Emergency Management Department and there was no answer and apparently no duty officer. So there was no immediate source of emergency help such as a pump to drain the stormwater at the intersection. We also called 911 and the Fire Department came and helped a lot in the immediate crisis. Sandbags placed rapidly would have reduced the amount of water that came in, but the Fire and Rescue did not have any. Later we bought bags of sand and placed them. I contacted the Emergency Management Duty Officer on June 8 by email seeking advice as we were struggling to get our clean-up going, and received a reply that did not offer any practical help. Since June 5, we have both been actively working on our own clean-up and restoration work. Friends and neighbors have helped and we are also seeking and paying people to do various jobs. We are both approaching 80 years of age and there Letter to Jefferson County Emergency Management re flood on June 5 2020 are tasks that we can no longer manage without help, such as lifting, moving heavy objects, heavy cleaning etc. It has been difficult to locate people who work for pay who can do cleaning and other household jobs. Based on our experiences with this flood, I want to offer the following suggestions that I feel are a minimum of what the community needs. All of this should be coordinated with the City of Port Townsend and East Jefferson Fire Rescue services, plus other organizations such as Chamber of Commerce and Local 20/20. 1. Obtain the best available information from Washington weather services about the likelihood of more cloud -burst events of the type we experienced on June 5. This should include information with projections of weather events due to climate change. This information is needed for planning emergency response. 2. Have a duty officer on call at all times to respond rapidly to calls for help. 3. Have an active program of information about local preparedness groups, how to contact them and what they can do. Staff should be active in making sure residents know how to reach their group. 4. Arrange a supply of sandbags that can be kept in convenient locations and make a plan on how they will be deployed rapidly. 5. Develop a roster of community helpers who are available to assist with work in a crisis. Recruit volunteers who are strong and fit to help with heavy work, bearing in mind that such a large proportion of local residents are elderly. 6. Work with Chamber of Commerce to develop lists of handy people who want to work for pay on a crisis basis for jobs that need to be done following an emergency. We also suggest that you come and take a look at our situation as we clean up the basement. This would give you a clear sense of what was and is needed for residents in similar situations. Please let us know when you can come. Sincerely, Marion Huxtable; Ryan J. Huxtable Cc: Jefferson County Board of Commissioners, County Administrator 2 Letter to Jefferson County Emergency Management re flood on June 5 2020 Before flooding Letter to Jefferson County Emergency Management re flood on June 5 2020 Before flood Letter to Jefferson County Emergency Management re flood on June 5 2020 Stormwater flooding down steps to basement Letter to Jefferson County Emergency Management re flood on June 5 2020 Lawrence and Quincy Letter to Jefferson County Emergency Management re flood on June 5 2020 Water level at basement door Julie Shannon From: Kate Dean Sent: Thursday, June 16, 2022 9:18 AM To: Julie Shannon Subject: FW: Summer at Last Follow Up Flag: Follow up Flag Status: Flagged From: Olympic AAA - TRENDING HEALTHY Sent: Thursday, June 16, 2022 9:16:44 AM (UTC-08:00) Pacific Time (US & Canada) To: Kate Dean Subject: Summer at Last ALERT: BE CAUTIOUS This email originated outside the organization. Do not open attachments or click on links if you are not expecting them. 1 Wondering what services are available for older adults, people with disabilities, and caregivers? Call us or stop in! Call or stop by one of our offices to learn more about the many resources available in each of the communities we serve. 03A is your one -stop shop to get connected! Clallam County: Forks Office (360) 374-9496, Sequim Office (360) 452-3221 Grays Harbor: Aberdeen Office (360) 532-0520 Jefferson County: Port Townsend Office (360) 385-2552 Pacific County: Long Beach (360) 642-3634, Raymond (360)942-2177 Or visit our website: www.03A.org Social Security News: Personal Needs Allowance (PNA) Will More Than Double Social Security recipients on long-term care services will see a big change starting July 1st in what's called "participation," or the amount they are required to pay out of pocket towards services. Currently the personal needs allowance (PNA)--what the individual is allowed to keep for personal expenses before contributing to the cost of care --is only $1,074. That means that if someone receives $2,074 per month in Social Security, they are expected to pay $1,000 of that in participation. This leaves very little for basic expenses such as food, housing, utilities, and transportation. Thanks to the legislature and the Governor, and to the advocacy of many who work with older adults, the PNA will increase to $2,523 on July 1st. The increase will allow more people to receive long-term services without having to choose between paying a caregiver and buying food or paying their rent or mortgage. Wellness Corner: Spring Recipes Glorious, glorious desserts! It's potluck season! With the Fourth of July just around the corner, guests coming by (especially if you live in a beach town), and any other possible reason for a 4 celebration, there are a million ways to sweeten things up with the perfect dessert. How about trying this amazing fruit pizza? You might even tempt the kids in the crowd with this gorgeous dessert from The Food Network. It features a variety of fresh seasonal fruit on a sugar -cookie crust. Recipe here. Or maybe you're more of a chocolate lover. This flourless chocolate cake is gluten -free and has a dense, decadent texture. This is a luxurious dessert sure to impress. Find the recipe here, also at The Food Network. PANDEMIC Is Shared Housing Right for You? As food, housing, and other costs rise, more people are turning to shared housing as a solution. Even beyond the economic benefits, shared housing can be a good option for many people, whether it's single parents joining forces to watch the kids or seniors looking for companionship or intergenerational matches. 5 How to Safely Dispose of Medications Medication disposal can be complicated. Some medications can be dropped off at special locations, some can be flushed, some can be rendered inactive and thrown in the garbage. Here's a quick guide to help you understand how to dispose of different kinds of medication. When should I flush my medicine? The FDA has a list of medicines that it recommends flushing for the safety of a household, which include medicines that have potential to be harmful to others for whom they are not prescribed. Specifically, children and pets may be the ones to come into contact with the medicine, risking accidental injury or even death. Some examples include: • oxycodone/acetaminophen (Percocet®) • hydrocodone/acetaminophen (Vicodin®) • fentanyl (Duragesic°) patches • diazepam (Diastat°) gel • methylphenidate (Daytrana°) patches • Several others -this list can be accessed at: FDA Recommended Medicines to Flush What are controlled substances and where do I dispose of them? Controlled substances are medicines like certain pain relievers and stimulants, which have the potential to be abused. Five different classifications or "schedules" are used for grouping these medicines, and the Drug Enforcement Administration (DEA) handles this task. Only law enforcement locations, like police departments and sheriffs' offices, can accept controlled substances for take -back. Visit www.fda.eov/drugs/safe-disposal-medicines Other disposal options Some pharmacies offer a National Prescription Drug Take Back program. Click here for more location and detailed information on this: DEA Drug Take -Back Program Another self -directed option is with your local pharmacy. Ask your pharmacy team if they carry a medicine disposal product called Dispose RX, which is a safe option for disposing of unwanted medicine at home, including pills and patches. It is a specially formulated solution that dissolves and neutralizes the chemical contents of medicine. The entire bottle can then simply be discarded into the trash. Look up your nearest medication drop box: https://med-proiect.or-q/ or www.takebackyourmeds.org Adapted from an article by Jeannie Bradley, RPh Senior Farmer's Market Nutrition Program O3A is pleased to announce that the Senior Farmer's Market Nutrition Program for low- income adults 60+ has begun! This program provides access to fresh, nutritious, unprepared locally grown fruits, vegetables, herbs an honey from Authorized Farmers Markets! This special from June 1 to October 31, 2022. d locally produced program is offered For those who live in Clallam and Jefferson Counties and are interested in signing up, please call OIyCAP at (360) 385-2571. You may be eligible for up to $80 in voucher checks to use at approved Farmers Markets. For those who live in Grays Harbor and Pacific Counties, please call CCAP at (360) 533-5100. You may be eligible for bags of locally grown produce. To learn more about the program, please visit the State's website by clicking here. Olympic National Park. The moss -draped trees are otherworldly. Traithead is near the Hoh Rainforest Visitor Center. Not wheelchair accessible. For more information, visit the Washington Traits Association page here. Or check out the Kestner Homestead Loop Trail, where you can visit abandoned farm buildings and learn about homesteading in the Quinault River Valley. Starting at the Quinault River Ranger Station, this 1.3 mite 9 loop is marked as accessible with assistance. Visit the National Parks Experience Blog here for more information. If you love waterfalls (and who doesn't??), try the Sol Duc Falls Trail. The short version is 1.6 miles roundtrip from the end of Sot Duc Road. This trait is not accessible. Visit the National Parks Experience Blog here for more information. For beach vibes, visit Westport Light State Park, which boasts a 1.3-mite path, most of it paved, for incredible views of the ocean and big whiffs of salt air. Learn more on the Washington State Parks page here. For a list of accessible or partial ly-accessible traits throughout the state, visit the Washington Traits Association page here. Editor's Invitation: Is there a topic related to healthy aging that you want to learn more about? If so, let us know! Please send comments to michelle.fogus@dshs.wa.go Olympic Area Agency on Aging 1 2200 West Sims Way, Unit 100, Port Townsend, VVA08368 Update Profile I Constant Contact Data Notice Sent bymiche||o.fogus@dshs.wa.govpowered by �� Constant Contact Try email marketing for free today! 10 Julie Shannon From: Heidi Eisenhour Sent: Thursday, June 16, 2022 9:50 AM To: Julie Shannon Subject: FW: Chamber Cafe Tomorrow- Emergency Management - Planning for what's Coming Next From: The Chamber of Jefferson County Sent: Thursday, June 16, 2022 9:48:36 AM (UTC-08:00) Pacific Time (US & Canada) To: Heidi Eisenhour Subject: Chamber Cafe Tomorrow- Emergency Management - Planning for what's Coming Next ALERT: BE CAUTIOUS This email originated outside the organization. Do not open attachments or click on links if you are not expecting them. The Chamber OF JEFFERSON COUNTY Chamber DirectorWillie Bence, Jefferson County Department of Emergency Management Planning Ahead for Disasters As a business owner or manager, do you know what steps to take to protect your business from emergencies? If there is an earthquake? Tsunami? Blizzard? If the power grid goes down? If an area floods? Rockslide? Mudslide? Wide temperature swings? A pandemic? There are so many variables - do you know how to plan for them and how to train your team? Disasters take many forms and the financial cost of rebuilding after a disaster can be overwhelming. If you are prepared for emergencies; you'll be in a better position to recover and continue operations should a disaster strike as well as assisting others in rebuilding our community. Asti: �{{ jrg �S a ill( Jefferson County Chamber of Commerce 12409 Jefferson Street, Port Townsend, WA 98368 Unsubscribe heisenhour0co.jefferson.wa.us Update Profile I Constant Contact Data Notice Sent by director@jeffcountychamber.org powered by G)*Constant 4 Contact Try email marketing for free today! Julie Shannon From: Greg Brotherton Sent: Thursday, June 16, 2022 11:04 AM To: Julie Shannon Subject: FW: ORCAA news: Air Quality and News updates From: Olympic Region Clean Air Agency Sent: Thursday, June 16, 2022 11:02:22 AM (UTC-08:00) Pacific Time (US & Canada) To: Greg Brotherton Subject: ORCAA news: Air Quality and News updates ALERT: BE CAUTIOUS This email originated outside the organization. Do not open attachments or click on links if you are not expecting them. View this email in your browser 2W Urnfted Larne NW a, WA 98502 ORCAA�-*� RepmenrinSCa'¢1�` M, Gn"s}a bor,,�ree, r n, 1-800 422-5623 ° (-%0) 539-7610 ORCAA Air Quality News Below is the latest update concerning Ambient Air Quality: Jun 16, 2022 09:06 am Post shared from the US Environmental Protection A.pency (EPA) What Can I Do Now to Protect My Family from Wildfire Smoke? If you live in an area where the wildfire risk is high, take steps now to prepare for fire season. Being prepared for fire season is especially important for the health of children, older adults, and people with heart or lung disease. The Prepare for Fire Season fact sheet describes the key steps you should take to make sure you are prepared to protect your family's health in 1 the event of a wildfire. FEMA's How to Prepare for a Wildfire provides additional detail on how to protect yourself and your property. Portable Air Cleaners You may decide to purchase a portable air cleaner or high -efficiency HVAC system filter as part of your preparation in order to help improve your indoor air quality during a wildfire smoke event. If you decide to go this route, choose an air cleaner that is sized for the room in which you will use it. Make sure the portable air cleaner does not make ozone. You can find additional information about portable air cleaners and HVAC filters in the Indoor Air Filtration fact sheet and EPA's Guide to Air Cleaners in the Home. EPA is also conducting Research on DIY Air Cleaners to Reduce Wildfire Smoke Indoors; the study webpage provides more information about this filtration option. Do-it-yourself (DIY) Air Cleaners If portable air cleaners are not available or affordable, you may choose to use a do-it-yourself (DIY) air cleaner. The safest and most effective DIY Box Fan Filters use multiple filters set up in a cube configuration around the intake side of the box fan — this method is called a Corsi - Rosenthal Box. In DIY projects, to maximize filtration, choose a high -efficiency filter, preferably rated Minimum Efficiency Reporting Value (MERV) 13 or higher, and align the arrows on the filter with the direction of the airflow through the fan. Try to get a good seal between the fan and the filter. 2 Corsi -Rosenthal w.:li... iY:3sCYd hSs"S#i ^`i ate at:9. Mn..�as #fia+Gas: $� N FwMNYStl�A T A�.nwmm.+mwmm mow+..+ Also for safety, make sure to use a newer model box fan (2012 or later) and look for one with a UL or ETL safety marking. These newer models have added safety features. Fans built before 2012 may pose fire risks. If you must use a fan built before 2012, do not leave it unattended or use it while sleeping. Follow the box fan manufacturer's instructions, which can include: do not leave children unattended when the fan is in use; do not use an extension cord; do not use a damaged or malfunctioning fan, and ensure that there are working smoke detectors throughout the home. Have extra filters on hand and change the filter when it appears dirty or starts to release smoke odors. During smoke events, filters may need to be changed every few weeks or days. DIY air cleaners are probably most effective in a small room where you spend a significant amount of time, such as a bedroom. Existing HVAC systems It's a good idea to get familiar with your HVAC system or air conditioner system if you have one, so you can adjust it to keep smoke out. If you have a central HVAC system, find out if it has a fresh air intake. If it does, find out how to close it or turn the system to recirculate mode. Make sure the HVAC filter is in good condition, fits snugly in the filter slot, and is replaced as recommended by the manufacturer. Consider upgrading to a MERV 13 or higher rated filter if your system can accommodate it. 3 If you have an evaporative cooler, avoid using it in smoky conditions because it can result in more smoke being brought inside. Consider other cooling options like fans or window air conditioners. If you have a window air conditioner, find out how to close the outdoor air damper. If you cannot close the damper, consider preparing other cooling options like a fan. Make sure that the seal between the air conditioner and the window is as tight as possible. If you have a portable air conditioner with a single hose, typically vented out of a window, do not use it in smoky conditions because it can result in more smoke being brought inside. Consider other cooling options like a fan or window air conditioner. If you have a portable air conditioner with two hoses, make sure that the seal between the window vent kit and the window is as tight as possible. Consider purchasing N95 respirator masks You should also consider keeping a supply of N95 respirator masks on hand. You can often purchase these masks in hardware stores or drugstores. The Protect Your Lungs from Wildfire Smoke or Ash fact sheet and this infographic will help you choose the correct mask and wear it effectively. Read in browser » Further agency information can be found at ORCAA's homepage, www.orcaa.org, or by calling (360) 539-7610. 4 Copyright @ 2022 DRCAA All rights reserved. You are receiving this email because you signed up at ORCAA.org, or you applied for an outdoor burning permit from ORCAA. Our mailing address is: ORQAA 294OLimited LnNN Olympia, WA 98502-6503 Add us to your address book Want to change how you receive thaseemails7 You can update your preferences or unsubscribe from this list. Copyright @2022ORCAA/0rights reserved. You are receiving this email because you signed upak ORCAA.org.oryou applied for anoutdoor burning permit from URCAA. Our mailing address is: ORCAA 2940Limited LnNN Olympia, WA 98502-6503 I a 0 0 # . 0 0 unsubscribe from this list update subscription preferences Julie Shannon From: Heidi Eisenhour Sent: Thursday, June 16, 2022 11:05 AM To: Julie Shannon Subject: FW: Contract Term I Juneteenth I Public Safety Laws From: MRSC — Local Government Sent: Thursday, June 16, 2022 11:03:03 AM (UTC-08:00) Pacific Time (US & Canada) To: Heidi Eisenhour Subject: Contract Term I Juneteenth I Public Safety Laws ALERT: BE CAUTIOUS This email originated outside the organization. Do not open attachments or click on links if you are not expecting them. Does the Contract Need to End, or Can It Live Forever? By Josh Klika Contracts come with terms which, sometimes, cover a long period of time. This blog will explore what to consider when choosing the term of a contract. More from MRSC Insight State and Local Governments Prepare to Celebrate Newest State Holiday: Juneteenth By Jill Dvorkin Juneteenth became an officially recognized holiday at the state and federal level in 2021, and some local governments are also choosing to make it a paid holiday and/or sponsoring organized celebrations. More from MRSC Insight 2022 Legislation About Public Safety By Linda Gallagher Among other items, 2022 legislation related to public safety clarifies use - of -force provisions for law enforcement and makes slight changes to what could be considered military equipment. More from MRSC Insight We want to update our agency's official flag/logo. Are there any statutory requirements or other considerations we should be thinking about? Is there any exemption for municipal corporations from obtaining a minor work permit? Have a question? Officials and employees from eligible government agencies can use our free one-on-one inquiry service, Ask MRSC. insmisomm Expectations of Confidentiality and OPMA Executive Sessions By MRSC Insight How confidential is information discussed during an executive session, and what are the expectations that those involved in the discussion should keep this information private? More from MRSC Insight Upcoming Trainings Registration for each webinar closes at 5 PM the day before the event. All pre -registered attendees will get access to the recorded webinar a day after the broadcast. Increasing Transportation Options and Access: Local Success in Washington's Cities (Webinar) Tuesday, June 28111 AM —12 PM Cost: $35 1 Credits: CM, CIVIL Learn more and register Land Use Case Law Update - Summer 2022 (Webinar) Thursday, July 21 1 11 AM —12 PM Cost: $40 1 Credits: CM Law, CIVIL, CLE (pending) Learn more and register Missed a webinar? On -Demand Webinars are available to view for a fee; credits are available for some. n Focus Host a Climate Resilience Fellow Smart911 Emergency Profiles through a CivicSpark Partnership Provide First Responders with In its effort to develop public sector climate More Information, Faster resilience capacity, CivicSpark matches service- 2 oriented Fellows with local government agencies Since the first full time fire department was to help design, plan, and implement sustainability established in Cincinnati in 1853, emergency projects (see project examples). For application responders have raced into unknown scenarios and contact information, see the CivicSpark with limited advance information when the Partner page. firehouse bell rings —until now. More from American City & County The Promises and Pitfalls of Public Sector Short -Term Workers Bikeshare Solutions for Small Although governments rely on temporary help to Cities & Towns get necessary work done, challenges abound. But Micromobility solutions like bikeshares provide there are ways to make temporary and contract communities achievable access to more carbon - worker arrangements work. More from Route Fifty neutral transportation options. More from National League of Cities Infrastructure Coordinators Help Cities Pursue Funding, Evaluate Projects Cities are tapping coordinators to oversee infrastructure projects as they access millions in federal funds. More from Smart Cities Dive Washington News Port Angeles temporarily suspends some development fees Cowlitz County community gardens address food insecurity, promote healthy eating King County councilmembers propose permanent gun, ammo return program Outdoor watering restrictions take effect after Spokane city council overrides mayor's veto Thurston County PUD decides against entering internet business after year -long study Six months into Tacoma's guaranteed income pilot, a participant describes its impact First Island County administrator is named Local officials struggling to fill vacant lifeguard jobs as summer swimming season arrives Even Smaller Cities Are Starting to Turn to New Urban Tech It's not just the major metropolises. Small cities can also benefit from technology, but sometimes struggle with fitting the right tech for their needs, along with antiquated procurement processes. More from Govemment Technology National News In Denver pilot, providing mental health support for nonviolent emergencies reduces crime and saves money Reno (NV) joins cities using blockchain to improve record -keeping New York City fire department calls for cybersecurity help to prevent doxing Ohio county to build fiber ring and data center for local governments Local governments turn away $73M of federal pandemic aid Austin is largest US city to challenge 2020 census numbers Inside Ithaca's (NY) plan to electrify 6,000 buildings and grow a regional green workforce using private equity funds Thank you to our generous sponsors Stay Informed MRSC publishes a number of e-newsletters related to local government issues. You can also keep up with us on social media. 3 MRSC 1 2601 Fourth Avenue, Suite 800, Seattle, WA 98121 Unsubscribe heisenhour@co.jefferson.wa.us Update Profile I Constant Contact Data Notice Sent by it@mrsc.org 4 Julie Shannon From: Heidi Eisenhour Sent: Thursday, June 16, 2022 2:46 PM To: Julie Shannon Subject: FW: Coronavirus pandemic resources for counties - June 16, 2022 From: NACo Sent: Thursday, June 16, 2022 2:44:06 PM (UTC-08:00) Pacific Time (US & Canada) To: Heidi Eisenhour Subject: Coronavirus pandemic resources for counties - June 16, 2022 ALERT: BE CAUTIOUS This email originated outside the organization. Do not open attachments or click on links if you are not expecting them. Having trouble viewing this email? Click Here CORONAVIRUS+O # 9 RESOURCES FOR "A010 ONTIES NATIONALw y • OF •UNTIES I NACo.org/coronavirus Jun- 16, USDOT ANNOUNCES AVAILABILITY OF $2.36 BILLION IN FY 2022 THROUGH NEW BRIDGE INVESTMENT PROGRAM 1 On June 10, the U.S. Department of Transportation (USDOT) announced the availability of $2.36 billion in FY 2022 for the Bridge Investment Program, which was newly established by the Bipartisan Infrastructure Law (BIL). Counties — which own more bridges than any other public entity — can apply directly to USDOT for this competitive program. • LEARN MORE • EXPLORE NACo's BIL IMPLEMENTATION HUB • VIEW THE NOTICE OF FUNDING ACCESS NACo's NEW EXECUTIVE SUMMARY ON TREASURY'S RECOVERY FUND FINAL RULE 2 NACo's executive summary for Treasury's Final Rule for the Coronavirus State and Local Fiscal Recovery Fund highlights the most significant requirements and information around eligible uses of these critical funds. • VIEW EXECUTIVE SUMMARY • ACCESS FULL ANALYSIS f � � TREASURY RELEASES UPDATED COMPLIANCE AND REPORTING GUIDANCE FOR COUNTIES AHEAD OF JULY REPORTING DEADLINE 3 In advance of the upcoming reporting deadline, the U.S. Treasury Department has released new reporting guidance that counties must follow when submitting the next Project and Expenditure (P&E) Report. Counties that have a population of more than 250,000 residents and/or received more than $10 million in Recovery Funds must submit quarterly P&E Reports. Those with populations below 250,000 residents and/or that received less than $10 million in Recovery Funds are required to only submit annual P&E Reports. However, these changes to Treasury's reporting guidance affect all counties, regardless of size or Recovery Fund allocation. LEARN MORE BUILDING FOR SUCCESS: HOW COUNTIES CAN LEVERAGE FEDERAL FUNDS FOR WORKFORCE HOUSING WEBINAR I JUNE 23 1 3 P.M. EDT Learn new strategies and ideas from fellow county leaders, top research organizations and NACo staff that can help you leverage federal funds to support your county's workforce through housing. REGISTER TODAY TECH XCHANGE: UNLIMITED BENEFITS FOR YOUR COUNTY TECHNOLOGY FOUNDATION 5 WEBINAR I JUNE 29 1 1 P.M. EDT Join the NACo Tech Xchange to learn about the benefits of being a part of the NACo IT Leader Network. Hear how this network is helping county IT leaders to share lessons learned from the pandemic as well as opportunities for implementing technology solutions to address the current environment. REGISTER TODAY JOIN NACo TO TELL YOUR COUNTY'S STORY AT THE WHITE HOUSE CONFERENCE ON HUNGER, NUTRITION AND HEALTH 6 VIRTUAL COUNTY LISTENING SESSION I TUNE 30 1 3 P.M. EDT In advance of the White House Conference on Hunger, Nutrition and Health, NACo is hosting a virtual listening session for county officials to share ideas and critical perspectives with White House officials and other federal partners. Input from this and other stakeholder listening sessions will inform the conference's national strategy to end hunger, increase healthy eating and physical activity, and reduce diet -related diseases in the United States by the year 2030. REGISTER TODAY f Y � TREASURY RELEASES CLOSEOUT GUIDANCE FOR ERA1 AWARDS 7 The first round of Emergency Rental Assistance (ERA1) award funds are available to provide financial assistance and housing stability services to eligible households through September 30, 2022, and may not be used to cover eligible expenses for any period beyond that date. Treasury may extend the period of performance to December 29, 2022, for ERA1 award funds grantees received through reallocation. • LEARN MORE • EXPLORE NACo's ERA RESOURCE HUB f � � JOIN NACo's UNTOLD STORIES CAMPAIGN AND TELL YOUR COUNTY'S STORY 8 Counties continue to invest in pandemic recovery and plan for the future. Tell the story of your county's efforts. Use our online form to tell your county's story, and visit NACo.org/UntoldStories to learn more. • LEARN MORE • SHARE YOUR STORY EXPLORE THE FULL SCHEDULE FOR THE 2022 NACo ANNUAL CONFERENCE & EXPOSITION 9 7 U LY 21 — 24 1 NOTE NEW PATTERN OF THURSDAY — SUNDAY Explore the full schedule for the NACo Annual Conference & Exposition. Register today to join us in Adams County, Colo. to exchange cutting -edge practices, including COVID-19 recovery and American Rescue Plan investments. • REGISTER TODAY • EXPLORE THE FULL CONFERENCE SCHEDULE f y � 660 North Capitol Street, NW, Suite 400 Washington, D.C. 20001 rAME30 Did someone forward you this email? Sign up to stay up-to-date on topics affecting America's counties! Click here to unsubscribe. 10 Julie Shannon From: Heidi Eisenhour Sent: Thursday, June 16, 2022 5:41 PM To: Julie Shannon Subject: FW: JTA Board Packet 6.21.22 Attachments: B.Packet 6-21-22.pdf From: Sara J. Peck Sent: Thursday, June 16, 2022 5:37:16 PM (UTC-08:00) Pacific Time (US & Canada) To: Ben Thomas; David Faber; Greg Brotherton; Heidi Eisenhour; Kate Dean; Rick Burton Cc: Nicole Gauthier Subject: JTA Board Packet 6.21.22 ALERT: BE CAUTIOUS This email originated outside the organization. Do not open attachments or click on links if you are not expecting them. Greetings, JTA will hold a regular Board meeting on June 215t at 3:00 pm. As a reminder, the JTA boardroom will be open to the public to watch this meeting. We ask that Board members attend virtually until we can accommodate a workable hybrid meeting in the boardroom. Thank you for your patience on this matter. Attached is the Board packet. We have a quorum with three voting members attending. Kind regards, Scs. W (Sj) Peck, Executive Assistant/Clerk of the Board Jefferson Transit Authority 63 4 Corners Road, Port Townsend, WA 98368 speck()ieffersontransit.com 1 360-385-3020 x 108 JEFFERSON TRANSIT AUTHORITY REMOTE REGULAR BOARD MEETING 63 4 Corners Road, Port Townsend, WA 98368 Tuesday, June 21, 2022, 3:00 p.m. AGENDA Join this meeting virtually using the following methods: • Watch Live: https://us06web.zoom.us/'/87641174508 To provide public comment: Click Raise Hand in the webinar controls. • Audio Only: 833 548 0276 (Toll Free) Webinar ID: 876 4117 4508 To provide public comment: press *9 to raise hand, press *6 unmute/mute audio. Call to Order/Welcome Public Comment Citizens can email public comments to speck0meffersontransit.com. Comments will be read aloud by staff for up to three minutes during the public comment period. JTA will make every effort to accommodate live public comments. New Agenda Items Finance Reports a. May, 2022 b. April, 2022 II. Consent Agenda a. Approval of Minutes, April 19, 2022 b. Approval of Expenses, April 2022 c. Approval of Expenses, May 2022 d. Out of State Travel Approval for John Bender and Jayme Brooke Public Hearing: Transit Development Plan/Transportation Improvement Plan 2022-2027 III. Unfinished Business a. Resolution 22-14: Authorizing the Interim General Manager to Sign an Agreement with GMP Consultants b. Discussion re: Hybrid Meeting Technology IV. New Business a. Resolution 22-15: JTA Bylaws Amendment b. Resolution 22-16: Authorizing the Interim General Manager to Purchase Four Shelters C. Resolution 22-17: Authorizing the Interim General Manager to Purchase a Transformer V. Reports a. Interim General Managers Report b. Fixed Route Operations Report c. Mobility Operations Report d. Fleet & Facilities Report e. TAG Update Public Comment Adjournment Individuals requiring reasonable accommodation may request written materials in alternative formats, physical accessibility accommodations or other reasonable accommodation by calling (360) 385-4777 or TDD/TTY users dial 711 to reach a relay operator. 63 4 Corners Road, Port Townsend, WA 98368 June 16, 2022 TO: Board of Trustees, Jefferson Transit Authority FROM: Miranda Nash, Interim Finance Manager RE: May 2022 Financial Report May Financial Report The budget tracking percentage for May 2022 is 41.67%. We use that tracking figure as a guideline for monitoring expenses. Sales Tax Analysis Reports (March 2022 - remitted in May 2022). For the month March 2022 sales tax was 12% higher than received for March 2021. Revenue Report — (Jefferson Transit revenue is divided into Operating Revenue and Non - Operating Revenue). • JTA began collecting fares of the new Kingston Express route on April 1, 2022.Operating revenue for May 2022 was $1,160.25. • The sales tax revenue reported on the REVENUE report is on an accrual basis, meaning it is the sales tax revenue budgeted for March (remitted in May 2022) and any difference between what was remitted in the current month and what was initially accrued. • The grant funding amounts are based on our expected CRRSAA Grant. (JTA has a remaining CARES balance that will also be invoiced for Quarter 2.) Expense Report — Cumulatively, JTA expenses are 3.86% UNDER budget. Budget timing issues are items that are over budget due to the time of year they hit the budget - meaning they SHOULD come in line with budget by the end of the year. • Labor — Labor is .52% over budget o Other Salaries and Wages, and Other -Overtime are 5.09% and 20.27% over budget respectively. Staffing shortages in the operations department have increased overtime levels. Will continue to monitor. • Benefits — Benefits are 3.63% under budget o Medical Plans are slightly over budget —Will monitor. o Unemployment insurance is 15.78% over budget —Will monitor. o Paid Family Medical Leave is over budget — several employees have been out on FMLA during the first quarter and into the second quarter. Will continue to monitor.. • Services and User Fees — S/U Fees are 18.78% under budget o Advertising fees are 14.96% over budget —continued recruitment advertising for open positions. Will monitor. o Contracted IT services- increased expense for contracted shadow IT service while IT administrator position vacant. • Materials and Supplies Consumed — M/S Consumed is 1.9% under budget o Vehicle Maintenance & Repair Parts are 10.49% over budget (lower than last month.) Will monitor. o Fuel is 4.32% over budget. Will monitor. • Utilities — 4.77% under budget o Water, Sewer, & Solid garbage expense slightly over budget. • Casualty/Liability Costs — C/L costs are 9.09% under budget • Taxes — 37.16% under budget • Miscellaneous — 30.13% under budget o Dues & Subscriptions 2.75% over budget. • Leases and Rentals — 4.96% under budget o Transit Way and Passenger Stations — Monitoring, price increase at for services at HP & Depot. Capital Activity — • Capital activity in May: Charging Infrastructure & Engine replacement for 508. May 2022 Financial Summary Budget Tracking Figure: 41.67% Operational Expenses: $404,065.21 Operational Revenues: $1,160.25 Non -Operational Income: $1,024,194.37 Capital Expenses: $6,095.00 Capital Income: $0.00 Sales Tax Received 05/31/2022 for March 2022: $615,582.37 Sales Tax Received 05/31/2022 for March 2021: $551,733.90 **Sales tax for month increased from prior year 12%** **Cumulative Sales tax increase from prior year 14%** Cash on Hand as of May 31, 2022*: Operating: $2,104,165.58 Operating Reserve (100% Funded): $4,032,147.00 (2022 Minimum Funding Required $1,550,000) Capital Committed (2022 Capital Projects): $2,419.650.48 Dedicated (Committed) Grant Match (100% Funded): $6,415,936.34 (TDP Grant Match $5,021,099; Total Projects $18,657,000) Capital Vehicle Reserve $375,000.00 IT Reserve $100,000.00 Unemployment Reserve: EFT Fund: Travel Fund: $18,750.00 $127,566.23 $1,500.00 Total $15,594,715.63** *"Cash on Hand" differs from the "Statement of Cash Flows" report in that Cash on Hand is a summary of the cash balances in all Jefferson Transit Bank/Cash accounts. The Statement of Cash Flows is an accrual report that includes accounts payable and accounts receivable as well as cash/accrual payments in the accounting system. "Includes funding amounts for Capital and Operating Reserves that will be funded as budgeted. W:\Finance\3 Finance & AR Administrator\2 Financials\2022\4 Monthly Summaries\05312022 Financial Summary.doa N O p] O.N E 15 j i U Q o 0 0 0 o Cl) �� O� 0 CO r 0 r M M M M M N 0 N p 0] O O.N N E 15 =� i U U Q o 0 0 N0 C0 _ 0 CO M M M 000000000000 000000000000 L ~ 000000000000 p ~ 000000000000 000000000088 O O O O O O O O O O U 888800000000 00000000 U O O O O O O O O O O O O Q 000000000000 N Lp OLD 0000 o0 o0 Lp N N Lp Lp OOOo OLD oo o0 -p O� NLp Lp Lp �Lp NNE M cow LO O) MrNrNCO m N 0.> -p �N Lp Lp Lp� LpN N� �O MLO O) V O) V coLO0 -- N N M M V V V N (6 N N M M V V Lp E N N a E a C) C) m m L O� O C O L D 0 0 0 0 0 0 0 C O C O O L p 0 0 0 0 0 0 0 (6 p M M 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 ! 6 O)� V O) � 0 0 0 0 0 0 0 U . . 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O N O N U/ E U/ U U/ ■ U/ m ci E U/ O Z ■ O N 00 ci O N U/ O v 0 ■ N n E U/ O_ U/ N ■ 1 ci O ADD Q � w i O N T - N C oN o 0 N .Q Q ■ i m o ■ � Kr4 1 N ci O D C ■ O O O O O O O O O O O O O O O O V)- O O O O O O O O O O O O O O O O O O O O O I� l0 Ln m N .-i i/} IA- IA- IA- IA- IA- IA- JEFFERSON TRANSIT AUTHORITY Statement of Cash Flows -Accrual Basis For the Five Months Ending Tuesday, May 31, 2022 May Year to Date STATEMENT OF CASH FLOWS Cash Balances - Beginning of Period Operating Cash Provided/(Used) by: Operating Activities Non -Capital Financing Activities Investing Activities Total Operating Cash Provided/(Used) Capital Cash Provided/(Used) by: Capital and Related Financing Activities Net Increase/(Decrease) Cash and Equivalent Prior Year Adjustments CASH BALANCES - END OF PERIOD STATEMENT OF INCOME/(LOSS) Operating Revenues Operating Expenses Labor Benefits Services and User Fees Materials & Supplies Utilities Casualty/Liability Costs Taxes Miscellaneous Expenses Leases and Rentals Total Operating Expenses Operating Income (Loss) Non -Operating Revenues Non -Transportation Revenue Taxes Levied by Transit Loral Grants & Contributions Federal Grants & Contributions Total Non -Operating Revenues Net Income (Loss) Before Transfers In/(Out) Net Income/(Loss) $15,469,823.73 $14,858,022.37 ($491,737.47) ($3,251,729.38) $615,657.88 $3,992,186.41 $7,286.49 $13,771.98 131,206.90 754,229.01 ($26,792.78) ($38,013.53) $104,414.12 $716,215.48 $15,574,237.85 $15,574,237.85 Jefferson Transit Authority Statement of Income (Loss) -Accrual Basis For the Five Months Ending Tuesday, May 31, 2022 % of Actual May YTD Budget vs. Budget $1,160.25 $1,964.05 $41,904.00 4.69% 196,884.62 1,089,115.60 2,921,257.00 37.28% 123,211.28 700,129.68 2,017,880.00 34.70% 13,685.92 94,381.27 365,655.00 25.81% 47,406.08 232,493.22 593,310.00 39.19% 4,585.30 34,958.31 88,620.00 39.45% 10,230.50 51,152.50 125,000.00 40.92% 206.82 4,812.00 4.30% 5,975.95 25,375.40 224,545.00 11.30% 2,085.81 9,762.38 28,150.00 34.68% 404,065.46 2,237,575.18 6,369,229.00 35.13% (402,905.21) (2,235,611.13) (6,327,325.00) 35.33% 7,611.83 15,083.16 9,120.00 165.39% 590,332.54 2,714,078.23 5,000,000.00 54.28% 1,250.00 6,250.00 18,000.00 34.72% 425,000.00 2,123,047.00 3,913,116.00 54.25% 1,024,194.37 4,858,458.39 8,940,236.00 54.34% 621,289.16 2,622,847.26 2,612,911.00 100.38% $621,289.16 $2,622,847.26 $2,612,911.00 100.38% Year to Date JEFFERSON TRANSIT AUTHORITY Revenue Statement - Accrual Basis For the Five Months Ending Tuesday, May 31, 2022 OPERATING REVENUES Passenger Fares for Transit Services Fixed Route Fares - East Kingston Connection Total Operating Revenues NONOPERATING REVENUES Nontransportation Investment (Interest) Income Gain (Loss) on Disposition of Capital Items Public Donations Other Nontransportation Revenues Taxes Levied Directly by Transit System - Sales & Use Tax Local Grants and Contributions JTOC WSTIP State Grants and Contributions Federal Grants and Contributions (OPERATING) FTA 5311 FTA 5311(CARES) Capital Contributions - Local/State/Federal Total Nonoperating Revenues TOTAL REVENUES % of Actual May YTD Budget vs. Budget 100.00% 1,160.25 1,964.05 41,904.00 4.69% 1,160.25 1,964.05 41,904.00 4.69% 7,286.49 13,771.98 6,720.00 204.94% 1,200.00 0.00% 59.00 59.00 100.00% 266.34 1,252.18 1,200.00 104.35% 590,332.54 2,714,078.23 5,000,000.00 54.28% 1,250.00 6,250.00 15,000.00 41.67% 3,000.00 0.00% 329,798.00 0.00% 425,000.00 2,123,047.00 3,583,318.00 59.25% 1,024,194.37 4,858,458.39 8,940,236.00 54.34% $1,025,354.62 $4,860,422.44 $8,982,140.00 54.11% May Year to Date Jefferson Transit Authority Operating Expenses For the Five Months Ending Tuesday, May 31, 2022 % of Actual May YTD Budget vs. Budget OPERATING EXPENSES Labor Operators Salaries & Wages - Fixed Route $73,741.74 $384,740.35 $1,034,507.00 37.19% Operators Overtime - Fixed Route 5,800.12 25,703.36 91,112.00 28.21% Operators Salaries & Wages - Dial -a -Ride (DAR) 6,177.37 49,136.95 164,326.00 29.90% Operators Overtime - Dial -a -Ride (DAR) 80.80 1,568.33 8,417.00 18.63% Other Salaries & Wages (Mntce, Dispatch, Oust Serv) 62,938.26 322,300.52 810,667.00 39.76% Other Overtime (Mntce, Dispatch, Oust Serv) 4,518.70 20,471.42 38,280.00 53.48% Administration Salaries 43,627.63 285,194.67 773,948.00 36.85% Total Labor 196,884.62 1,089,115.60 2,921,257.00 37.28% Benefits FICA 17,932.61 93,618.57 255,494.00 36.64% Pension Plans(PERS) 22,535.73 130,912.12 322,925.00 40.54% Medical Plans 47,553.16 244,437.31 689,616.00 35.45% Unemployment Insurance (UI) 5,745.15 10,000.00 57.45% Workers' Compensation Insurance - Labor & Industries (L&S) 3,748.75 22,317.98 88,723.00 25.15% Holiday 8,742.57 50,239.20 159,590.00 31.48% General Leave 19,545.15 122,305.58 376,158.00 32.51% Other Paid Absence (Court Duty & Bereavement) 976.18 5,515.03 15,750.00 35.02% Uniforms, Work Clothing & Tools Allowance 1,235.41 5,419.29 26,300.00 20.61% Other Benefits (HRA, EAP & Wellness) 344.14 8,568.05 40,740.00 21.03% Paid FML 353.34 2,053.00 4,584.00 44.79% COVID-19 JTA/Federal Leave 244.24 8,998.40 28,000.00 32.14% Total Benefits 123,211.28 700,129.68 2,017,880.00 34.70% Service and User Fees Vanpool Services and Fees 3,000.00 0.00% Advertising Fees 2,403.02 14,942.93 38,250.00 39.07% Professional & Technical Services 2,812.43 27,447.18 154,565.00 17.76% Contract Maintenance Services (IT Services) 3,323.88 9,541.63 14,005.00 68.13% Custodial Services 910.00 4,515.00 18,720.00 24.12% Security Services 248.04 1,292.98 5,600.00 23.09% Vehicle Technical Services 1,042.05 13,932.10 47,000.00 29.64% Property Maintenance Services 1,490.69 13,000.00 11.47% Software Maintenance Fees 2,634.66 18,054.64 54,915.00 32.88% Postage & Mail Meter Fees 27.26 946.22 3,600.00 26.28% Drug & Alcohol Services 284.58 2,217.90 8,000.00 27.72% Other Services & User Fees 5,000.00 0.00% Total Service and User Fees 13,685.92 94,381.27 365,655.00 25.81 % May Year to Date Materials and Supplies Consumed Fuel 36,299.96 143,430.51 310,000.00 46.27% Tires 399.02 6,971.44 27,000.00 25.82% Lubrication 880.61 4,392.97 13,050.00 33.66% Tools 471.74 6,104.41 18,000.00 33.91% Vehicle Maintenance & Repair Parts 3,792.14 42,507.65 91,500.00 46.46% Non -Vehicle Maintenance & Repair Parts 470.72 3,420.17 9,740.00 35.11% Vehicle Accessories 1,350.00 0.00% Park & Ride Materials 6.54 1,708.22 5,750.00 29.71% Shop Supplies (Maintenance & Cleaning) 2,833.40 7,933.15 23,000.00 34.49% Safety & Emergency Supplies 290.48 2,356.69 9,800.00 24.05% Office Supplies 430.40 4,382.25 16,920.00 25.90% Computer Programs & Supplies 2,325.89 30,950.00 7.51% Printing (Photocopier, Schedules & Brochures) 1,531.07 6,887.87 29,500.00 23.35% Other Materials & Supplies 72.00 6,750.00 1.07% Total Materials and Supplies Consumed 47,406.08 232,493.22 593,310.00 39.19% Utilties Water, Sewer & Solid Garbage 1,253.54 6,630.45 16,350.00 40.55% Utilities (Electrical & Propane) 11,156.61 28,900.00 38.60% Telephone & Internet 3,331.76 17,171.25 43,370.00 39.59% Total Utilities 4,585.30 34,958.31 88,620.00 39.451/6 Casualty and Liability Costs Premiums for Public Liability & Property Damage Insurance 10,230.50 51,152.50 125,000.00 40.92% Total Casualty and Liability Costs 10,230.50 51,152.50 125,000.00 40.92% Taxes State Taxes 1,062.00 0.00% Vehicle Licensing & Registration Fees 750.00 0.00% Other Licensing Fees & Taxes 206.82 3,000.00 6.89% Total Taxes 206.82 4,812.00 4.30% Purchased Transportation Service Miscellaneous Dues & Subscriptions 2,427.75 9,063.09 18,921.00 47.90% Travel & Meetings 2,708.96 4,087.66 38,500.00 10.62% Fines & Penalties 0.07 100.00 0.07% Safety Program (Roadeo & Safety Rewards) 7,500.00 0.00% Training (Classes, Seminars & Materials) 561.00 6,296.75 26,554.00 23.71% EE COL. and EE Physical Expense 278.24 1,145.24 9,250.00 12.38% COVID-19 Related Expense 4,782.59 123,420.00 3.88% Other Miscellaneous 300.00 0.00% Total Miscellaneous 5,975.95 25,375.40 224,545.00 11.30% Debt Related Expenses Total Debt Related Expenses Leases and Rentals Transit Way & Passenger Stations 536.14 3,002.96 6,900.00 43.52% Service Vehicles & Equipment 247.07 2,500.00 9.88% Other General Administration Facilities 1,549.67 6,512.35 18,750.00 34.73% Total Leases and Rentals 2,085.81 9,762.38 28,150.00 34.68% TOTAL OPERATING EXPENSES $404,065.46 2,237,575.18 6,369,229.00 35.13% Jefferson Transit Treasury Pool Investments Account (Capital) and Checking Account Capital Projects Tracking Report May 2022 Current Account Status Balance per Bank @ 5/30/22 $ 9,310,586.82 $ Balance per GL @ 3/31/22 $ 7,914,205.19 Transfers - In $ 1,397,722.00 Reimbursement $ - Investment Interest $ 4,754.63 Transfers Out (Purchases) $ (6,095.00) Transfers Out /Bond Call) Balance per GL @ 5/30/22 $ 9,310,586.82 Balance in Capital Account $ 9,310,586.82 2022 Capital Projects Facility Grant Funding JTA Funding Eng/Des 63 4 Addl Maintenance Bay 2022 Beginning Budget $ 150,000.00 12/28/2021 $ (1,007.36) Construction 63 4 Addl Maintenance Ba 2022 Beginning Budget $ 700,000.00 2021 JTA Comprehensive Plan - Fehr 8 2022 Beginning Budget $ 10,566.97 Dec-21 $ (11,906.00) Jan-22 $ (1,934.08) JTA Funded Balance $ 845,719.53 Other Building and Structures Grant Funding JTA Funding Facilities Mntce Building/Training Area 2022 Beginning Budget $ 800,000.00 March 2022 $ (1,091.67) Radio Project - Maynard Mtn Repeater 2022 Beginning Budget $ $ 10,000.00 Dec-21 $ (9,228.03) Security Cameras 2022 Beginning Budget $ $ 35,000.00 New Shelters 2022 Beginning Budget $ $ 45,000.00 Charging Infrastructure 2022 Beginning Budget $ 100,000.00 February 2022 $ (2,100.00) May-22 $ (6,095.00) JTA Funded Balance $ 971,485.30 Revenue Vehicles 1 Full -Size Buses 2022 Beginning Budget $ 419,301.00 $ 93,840.00 1 Trolley Style FIR Bus 2022 Beginning Budget $ 750,000.00 $ 10,000.00 1 JTOC 29' Cutaway 2022 Beginning Budget $ 112,000.00 $ 28,000.00 DAR Replacement Cut -a -way 2022 Beginning Budget $ 107,000.00 $ 10,000.00 DAR Replacement Cut -a -way 2022 Beginning Budget $ 90,000.00 Major Component Replacement 2022 Beginning Budget $ - $ 150,000.00 Engine - 506 $ (19,405.18) Engine - 506 $ (436.39) Engine - 508 $ (20,552.78) JTA Funded Balance $ 341,445.65 Service Vehicle Admin AWD Electric 2022 Beginning Budget $ 115,000.00 Vehicle Maintenance Pick Up Truck 2022 Beginning Budget $ 46,000.00 JTA Funded Balance $ 161,000.00 Service Equipment Tire Carousel 2022 Beginning Budget $ 50,000.00 Vehicle Lifts 2022 Beginning Budget $ 50,000.00 JTA Funded Balance $ 100,000.00 JTA Capital Balance $ 9,310,586.82 JTA Committed Project Funds Sub -Total $ (2,419,650.48) JTAVehicle Reserve $ (375,000.00) JTA IT Reserve $ (100,000.00) CAPITAL RESERVE BALANCE IF ALL PURCHASED TODAY $ 6,415,936.34 Jefferson Transit Page 1 of 1 W:\Finance�3 Finance & HR Administrator\2 Financials\2022\2 Supporting Documents\2022 Account Activity Reconciliation 120.10140.00 63 4 Corners Road, Port Townsend, WA 98368 May 25, 2022 TO: Board of Trustees, Jefferson Transit Authority FROM: Miranda Nash, Interim Finance Manager RE: April 2022 Financial Report April Financial Report The budget tracking percentage for April 2022 is 33%. We use that tracking figure as a guideline for monitoring expenses. Sales Tax Analysis Reports (February 2022 - remitted in April 2022). For the month February 2022 sales tax was 13% higher than received for February 2021. Revenue Report — (Jefferson Transit revenue is divided into Operating Revenue and Non - Operating Revenue). • JTA began collecting fares of the new Kingston Express route on April 1, 2022.Operating revenue for April 2022 was $803.80. • The sales tax revenue reported on the REVENUE report is on an accrual basis, meaning it is the sales tax revenue budgeted for February (remitted in April 2022) and any difference between what was remitted in the current month and what was initially accrued. • The grant funding amounts are based on our expected CRRSAA Grant. Expense Report — Cumulatively, JTA expenses are 3.15% UNDER budget. Budget timing issues are items that are over budget due to the time of year they hit the budget - meaning they SHOULD come in line with budget by the end of the year. • Labor — Labor is 1.2% over budget o Other Salaries and Wages, and Other -Overtime are 4.3% and 14.9% over budget respectively. Staffing shortages in the operations department have increased overtime levels. Will continue to monitor. • Benefits — Benefits are 2% under budget o Unemployment insurance is over budget —Will monitor. o Paid Family Medical Leave is over budget — several employees have been out on FMLA during the first quarter. • Services and User Fees — S/U Fees are 13.8% under budget o Advertising fees are 14.2% over budget —recruitment advertising for open positions. Will monitor. o Contracted IT services- increased expense for contracted shadow IT service while IT administrator position vacant. • Materials and Supplies Consumed — M/S Consumed is 1.3% under budget o Vehicle Maintenance & Repair Parts are 14% over budget. Will monitor. o Fuel is 1.8% over budget. Will monitor. • Utilities — 1.6% under budget • Casualty/Liability Costs — C/L costs are 7.3% under budget • Taxes — 28.8% under budget • Miscellaneous — 24.5% under budget • Leases and Rentals — 5.6% under budget o Transit Way and Passenger Stations —Monitoring, price increase at HPTC. Capital Activity — • Capital activity in April: Charging Infrastructure April 2022 Financial Summary Budget Tracking Figure: 33.3% Operational Expenses: $475,775.81 Operational Revenues: $803.80 Non -Operational Income: $967,691.83 Capital Expenses: $2,100.00 Capital Income: $0.00 Sales Tax Received 04/30/2022 for February 2022: $488,555.18 Sales Tax Received 04/30/2021 for February 2021: $433,206.30 **Sales tax for month increased from prior year 13%** **Cumulative Sales tax increase from prior year 15%** Cash on Hand as of April 30, 2022*: Operating: $5,374,903.13 Operating Reserve (100% Funded): $2,032,147.00 (2022 Minimum Funding Required $1,550,000) Capital Committed (2022 Capital Projects): $2,446,295.26 Dedicated (Committed) Grant Match (100% Funded): $5,267,909.93 (TDP Grant Match $5,021,099; Total Projects $18,657,000) Capital Vehicle Reserve $125,000.00 IT Reserve $75,000.00 Unemployment Reserve: $33,250.00 EFT Fund: $113,743.41 Travel Fund: $1,500.00 Total $15,469,748.73** *"Cash on Hand" differs from the "Statement of Cash Flows" report in that Cash on Hand is a summary of the cash balances in all Jefferson Transit Bank/Cash accounts. The Statement of Cash Flows is an accrual report that includes accounts payable and accounts receivable as well as cash/accrual payments in the accounting system. "Includes funding amounts for Capital and Operating Reserves that will be funded as budgeted. W:\Finance\3 Finance & AR Administrator\2 Financials\2022\4 Monthly Summaries\04302022 Financial Summary.doa (6 U i > U Q (p (p V (O N E (6 U U Q to X O O O O O O O O O O O O X O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O N N N > (n O O O O O O O O O O m � m U � m � U m o l�oc00000000o m c+� 0OOOOOOOOO � � co coo�00000000 � � �c+�0000000000 (0 N r N N N O C)Q I I I C)a [p o 0 0 0 0 0 0 0 0 0 0 0 N— o 0 0 0 0 0 0 0 0 0 0 0 t N O d c p g Q m m m m o 0 0 0 0 0 0 0 o Q m> m m o 0 0 0 0 0 0 0 0 0 000000000000 oc+� o00000000000 0l� 000000000000 oc+� o00000000000 oco 0 0 0 0 0 0 0 0 0 0 0 0 o ri o 0 0 0 0 0 0 0 0 0 0 0 o co fA fA fA fA fA fA fA fA fA fA fA fA � fA fA fA fA fA fA fA fA fA fA fA fA fA .� ffl Fm X M N N N N CEO O V r X N N N CEO O V r V M O�2 O (O M V (O Lo co 0 0 L Lo 0 I V O V (O 0 0 0 Lo c — O fA fA fA fA fA fA fA fA fA fA fA fA „� fA fA fA fA fA fA fA fA fA fA fA fA fA „� ffl V M O O Io r O M V Io O L (O co I� co co Lor co fA fA fA fA fA fA fA fA fA fA fA fA •� fA fA fA fA fA fA fA fA fA fA fA fA fA 1 fA fA fA fA fA fA fA fA fA fA fA fA � fA y fA fA fA fA fA fA fA fA fA fA fA fA � fA I N 3in A O O f� M 00 O M 00 m (O LL w M (O (6 (6 N N~ N N O VI N~ m fA fA fA fA N fA •N fA fA fA fA m m L (p o 0 0 0 0 0 0 0 0 0 0 o o 0 0 0 0 0 0 0 .. 0 o N • N N (� X O O O O O O O O O O O O p C1 X O O O O O O O O O O O O p 0 0 0 0 0 0 0 ; a , 9 Y Y w U Q N N L N N O U W fE O C — Qo>U a QNU>N UN aO` M2i IiQ�0 Ii2Q2�0zo i u IF N N O N ci N O N U/ E U/ U -�l N O N O N T I r4 v D Ln o 2! r4 N .Q a ■ s ON v T f0 ■ ON O O O O O O O O O O O O O O O O O O O O O O O V)- O O O O O O O O O O O O O O I� l0 Ln m N .-i i/} IA- IA- IA- IA- IA- IA- JEFFERSON TRANSIT AUTHORITY Statement of Cash Flows -Accrual Basis For the Four Months Ending Saturday, April 30, 2022 April Year to Date STATEMENT OF CASH FLOWS Cash Balances - Beginning of Period $15,423,543.51 $14,858,022.37 Operating Cash Provided/(Used) by: Operating Activities ($442,441.61) ($2,759,991.91) Non -Capital Financing Activities $488,388.69 $3,376,528.53 Investing Activities $3,053.14 $6,485.49 Total Operating Cash Provided/(Used) 49,000.22 623,022.11 Capital Cash Provided/(Used) by: Capital and Related Financing Activities ($2,720.00) ($11,220.75) Net Increase/(Decrease) Cash and Equivalent $46,280.22 $611,801.36 Prior Year Adjustments CASH BALANCES - END OF PERIOD $15,469,823.73 $15,469,823.73 Jefferson Transit Authority Statement of Income (Loss) -Accrual Basis For the Four Months Ending Saturday, April 30, 2022 % of Actual April YTD Budget vs. Budget STATEMENT OF INCOME/(LOSS) Operating Revenues $803.80 $803.80 $41,904.00 1.92% Operating Expenses Labor 226,129.28 892,230.98 2,921,257.00 30.54% Benefits 137,073.86 575,839.36 2,017,880.00 28.54% Services and User Fees 21,876.48 79,167.92 365,655.00 21.65% Materials & Supplies 69,096.64 195,356.04 593,310.00 32.93% Utilities 5,035.42 28,275.57 88,620.00 31.91% Casualty/Liability Costs 10,230.50 40,922.00 125,000.00 32.74% Taxes 206.82 4,812.00 4.30% Miscellaneous Expenses 5,550.42 19,399.45 224,545.00 8.64% Leases and Rentals 783.21 6,435.90 28,150.00 22.86% Total Operating Expenses 475,775.81 1,837,834.04 6,369,229.00 28.85% Operating Income (Loss) (474,972.01) (1,837,030.24) (6,327,325.00) 29.03% Non -Operating Revenues Non -Transportation Revenue 3,100.14 7,471.33 9,120.00 81.92% Taxes Levied by Transit 563,341.69 2,123,745.69 5,000,000.00 42.47% Local Grants & Contributions 1,250.00 5,000.00 18,000.00 27.78% Federal Grants & Contributions 400,000.00 1,698,047.00 3,913,116.00 43.39% Total Non -Operating Revenues 967,691.83 3,834,264.02 8,940,236.00 42.89% Net: ncome (Loss) Before Transfers In/(Out) 492,719.82 1,997,233.78 2,612,911.00 76.44% Net ncome/(Loss) $492,719.82 $1,997,233.78 $2,612,911.00 76.44% JEFFERSON TRANSIT AUTHORITY Revenue Statement - Accrual Basis For the Four Months Ending Saturday, April 30, 2022 OPERATING REVENUES Passenger Fares for Transit Services Fixed Route Fares - East Kingston Connection Total Operating Revenues NONOPERATING REVENUES Nontransportation Investment (Interest) Income Gain (Loss) on Disposition of Capital Items Other Nontransportation Revenues Taxes Levied Directly by Transit System - Sales & Use Tax Local Grants and Contributions 3TOC WSTIP State Grants and Contributions Federal Grants and Contributions (OPERATING) FTA 5311 FTA 5311(CARES) Capital Contributions - Local/State/Federal Total Nonoperating Revenues TOTAL REVENUES % of Actual April YTD Budget vs. Budget 100.00% 803.80 803.80 41,904.00 1.92% 803.80 803.80 41,904.00 1.92% 3,053.14 6,485.49 6,720.00 96.51% 1,200.00 0.00% 47.00 985.84 1,200.00 82.15% 663,341.69 2,123,746.69 6,000,000.00 42.47% 1,250.00 5,000.00 15,000.00 33.33% 3,000.00 0.00% 329,798.00 0.00% 400,000.00 1,698,047.00 3,583,318.00 47.39% 967,691.83 3,834,264.02 8,940,236.00 42.89% $968,495.63 $3,835,067.82 $8,982,140.00 42.70% April Year to Date Jefferson Transit Authority Operating Expenses For the Four Months Ending Saturday, April 30, 2022 % of Actual April YTD Budget vs. Budget OPERATING EXPENSES Labor Operators Salaries & Wages- Fixed Route $76,397.59 $310,998.61 $1,034,507.00 30.06% Operators Overtime - Fixed Route 7,026.10 19,903.24 91,112.00 21.84% Operators Salaries & Wages - Dial -a -Ride (DAR) 10,321.21 42,959.58 164,326.00 26.14% Operators Overtime - Dial -a -Ride (DAR) 488.34 1,487.53 8,417.00 17.67% Other Salaries & Wages (Mntce, Dispatch, Cust Serv) 70,870.76 259,362.26 810,667.00 31.99% Other Overtime (Mntce, Dispatch, Cust Serv) 5,884.39 15,952.72 38,280.00 41.67% Administration Salaries 55,140.89 241,567.04 773,948.00 31.21% Total Labor 226,129.28 892,230.98 2,921,257.00 30.54 % Benefits FICA 18,065.31 75,685.96 255,494.00 29.62% Pension Plans (PERS) 34,875.45 108,376.39 322,925.00 33.56% Medical Plans 48,872.24 196,884.15 689,616.00 28.55% Unemployment Insurance (UI) 5,745.15 10,000.00 57.45% Workers' Compensation Insurance - Labor & Industries (L&I) 4,967.96 18,569.23 88,723.00 20.93% Holiday 959.76 41,496.63 159,590.00 26.00% General Leave 26,309.36 102,760.43 376,158.00 27.32% Other Paid Absence (Court Duty & Bereavement) (5.11) 4,538.85 15,750.00 28.82% Uniforms, Work Clothing &Tools Allowance 652.38 4,183.88 26,300.00 15.91% Other Benefits (HRA, EAP & Wellness) 608.24 7,144.87 40,740.00 17.54% Paid FML 547.07 1,699.66 4,584.00 37.08% COVID-19 JTA/Federal Leave 1,221.20 8,754.16 28,000.00 31.26% Total Benefits 137,073.86 575,839.36 2,017,880.00 28.54 % Service and User Fees Vanpool Services and Fees 3,000.00 0.00% Advertising Fees 2,492.52 12,461.36 38,250.00 32.58% Professional &Technical Services 8,689.61 24,634.75 154,565.00 15.94% Contract Maintenance Services (IT Services) 2,672.95 6,217.75 14,005.00 44.40% Custodial Services 910.00 3,605.00 18,720.00 19.26% Security Services 889.47 5,600.00 15.88% Vehicle Technical Services 696.07 11,331.43 47,000.00 24.11% Property Maintenance Services 478.79 1,490.69 13,000.00 11.47% Software Maintenance Fees 5,434.75 16,240.19 54,915.00 29.57% Postage & Mail Meter Fees 272.21 918.96 3,600.00 25.53% Drug & Alcohol Services 229.58 1,378.32 8,000.00 17.23% Other Services & User Fees 5,000.00 0.00% Total Service and User Fees 21,876.48 79,167.92 365,655.00 21.65 % Materials and Supplies Consumed Fuel Tires Lubrication Tools Vehicle Maintenance & Repair Parts Non -Vehicle Maintenance & Repair Parts Vehicle Accessories Park & Ride Materials Shop Supplies (Maintenance & Cleaning) Safety & Emergency Supplies Office Supplies Computer Programs & Supplies Printing (Photocopier, Schedules & Brochures) Other Materials & Supplies Total Materials and Supplies Consumed Utilties Water, Sewer & Solid Garbage Utilities (Electrical & Propane) Telephone & Internet Total Utilities Casualty and Liability Costs Premiums for Public Liability & Property Damage Insurance Total Casualty and Liability Costs Taxes State Taxes Vehicle Licensing & Registration Fees Other Licensing Fees &Taxes Total Taxes Purchased Transportation Service Miscellaneous Dues & Subscriptions Travel & Meetings Fines & Penalties Safety Program (Roadeo & Safety Rewards) Training (Classes, Seminars & Materials) EE CDL and EE Physical Expense COVID-19 Related Expense Other Miscellaneous Total Miscellaneous Debt Related Expenses Total Debt Related Expenses Leases and Rentals Transit Way & Passenger Stations Service Vehicles & Equipment Other General Administration Facilities Total Leases and Rentals TOTAL OPERATING EXPENSES April Year to Date 45,788.54 117,762.16 4,598.50 6,572.42 794.85 3,512.36 1,780.86 5,632.67 12,112.38 38,715.51 582.41 2,821.34 358.92 656.65 440.45 900.00 30.41 980.67 72.00 69,096.64 1,388.40 225.22 3,421.80 5,035.42 10,230.50 10,230.50 1,595.80 1,082.32 2,370.00 136.00 366.30 5,550.42 1,701.68 5,005.88 2,066.21 3,811.12 2,325.89 5,356.80 72.00 195,356.04 5,376.91 9,037.35 13,861.31 28,275.57 40,922.00 40,922.00 206.82 206.82 6,635.34 1,378.70 0.07 5,735.75 867.00 4,782.59 19,399.45 310,000.00 27,000.00 13,050.00 18,000.00 91,500.00 9,740.00 1,350.00 5,750.00 23,000.00 9,800.00 16,920.00 30,950.00 29,500.00 6,750.00 593,310.00 16,350.00 28,900.00 43,370.00 88,620.00 125,000.00 125,000.00 1,062.00 750.00 3,000.00 4,812.00 18,921.00 38,500.00 100.00 7,500.00 26,554.00 9,250.00 123,420.00 300.00 224,545.00 37.99% 24.34% 26.91% 31.29% 42.31% 28.97% 0.00% 29.59% 21.76% 21.08% 22.52% 7.51% 18.16% 1.07% 32.93 % 32.89% 31.27% 31.96% 31.91 % 32.74% 32.74 % 0.00% 0.00% 6.89% 4.30 % 35.07% 3.58% 0.07% 0.00% 21.60% 9.37% 3.88% 0.00% 8.64 % 536.14 2,466.82 6,900.00 35.75% 247.07 247.07 2,500.00 9.88% 3,722.01 18,750.00 19.85% 783.21 6,435.90 28,150.00 22.86 % $475,775.81 $1,837,834.04 $6,369,229.00 28.85% Jefferson Transit Treasury Pool Investments Account (Capital) and Checking Account Capital Projects Tracking Report April 2022 Current Account Status Balance per Bank @ 4/30/22 $ 7,914,205.19 $ Balance per GL @ 3/31/22 $ 7,914,109.38 Transfers - In $ Reimbursement $ - Investment Interest $ 2,195.81 Transfers Out (Purchases) $ (2,100.00) Transfers Out /Bond Call) Balance per GL @ 4/30/22 $ 7,914,205.19 Balance in Capital Account $ 7,914,205.19 9n99 Cani4al Prniac4c Facility Grant Funding JTA Funding Eng/Des 63 4 Addl Maintenance Bay 2022 Beginning Budget $ 150,000.00 $ (1,007.36) Construction 63 4 Addl Maintenance Ba, 2022 Beginning Budget $ 700,000.00 2021 JTA Comprehensive Plan - Fehr & 2022 Beginning Budget $ 10,566.97 Dec-21 $ (11,906.00) Jan-22 $ (1,934.08) JTA Funded Balance $ 845,719.53 Other Building and Structures Grant Funding JTA Funding Facilities Mntce Building/Training Area 2022 Beginning Budget $ 800,000.00 March 2022 $ (1,091.67) Radio Project - Maynard Mtn Repeater 2022 Beginning Budget $ $ 10,000.00 January2021 $ (9,228.03) Security Cameras 2022 Beginning Budget $ $ 35,000.00 New Shelters 2022 Beginning Budget $ $ 45,000.00 Charging Infrastructure 2022 Beginning Budget $ 100,000.00 Febraury 2022 $ (2,100.00) JTA Funded Balance $ 977,580.30 Revenue Vehicles 1 Full -Size Buses 2022 Beginning Budget $ 419,301.00 $ 93,840.00 1 Trolley Style FIR Bus 2022 Beginning Budget $ 750,000.00 $ 10,000.00 1 JTOC 29' Cutaway 2022 Beginning Budget $ 112,000.00 $ 28,000.00 DAR Replacement Cut -a -way 2022 Beginning Budget $ 107,000.00 $ 10,000.00 DAR Replacement Cut -a -way 2022 Beginning Budget $ 90,000.00 Major Component Replacement 2021 Beginning Budget $ - $ 150,000.00 Engine -506 $ (19,405.18) Engine - 506 $ (439.39) JTA Funded Balance $ 361,995.43 Service Vehicle Admin AWD Electric 2022 Beginning Budget $ 115,000.00 Vehicle Maintenance Pick Up Truck 2022 Beginning Budget $ 46,000.00 JTA Funded Balance $ 161,000.00 Service Equipment Tire Carousel 2022 Beginning Budget $ 50,000.00 Vehicle Lifts 2022 Beginning Budget $ 50,000.00 JTA Funded Balance $ 100,000.00 JTA Capital Balance JTA Committed Project Funds Sub -Total JTA Vehicle Reserve JTA IT Reserve $ 7,914,205.19 $ (2,446,295.26) $ (125,000.00) $ (75,000.00) CAPITAL RESERVE BALANCE IF ALL PURCHASED TODAY $ 5,267,909.93 Jefferson Transit Page 1 of 1 W:\Finance\3 Finance & HR Administrator\2 Financials\2022\2 Supporting Documents\2022 Account Activity Reconciliation 120.10140.00 Jefferson Transit Authority Board Remote Regular Meeting Minutes Tuesday, April 15, 2022, 1,30 pm 63 4 Corners Road, Port Townsend, WA CALL TO ORDER/WELCOME The meeting was called to order by Jefferson Transit Authority (JTA) Board Chair David Faber at 1:29 p.m. Other members present were Vice Chair Heidi Eisenhour, Kate Dean, Greg Brotherton, Ben Thomas, and ATU 587 Representative Rick Burton. A quorum was present. STAFF PRESENT Interim General Manager/ Operations Manager Nicole Gauthier, Finance Manager Sara Crouch, Mobility Manager Miranda Nash, Fleet & Facilities Manager John Bender, and Executive Assistant/Clerk of the Board Sj Peck. PUBLIC COMMENT Jennifer James -Wilson and Tammi Robocker commented on adding School Board representation to the JTA Board Composition. • Board composition will be reviewed and student needs will be taken into consideration. David Thielk commented on the term "community carbon" in the Long Range Plan. Margaret Lee asked that meeting members state their names when speaking. NEW AGENDA ITEMS There were none. A clerical error was noted. On the Agenda, under New Business, Resolutions 22-12 through 22- 14 will change to 22-11 through 22-13. FINANCE REPORTS Attachment A Ms. Crouch reported on the following items for March 2022: • Sales Tax Analysis • Revenue Report • Expense Report • Capital Activity Jefferson Transit Authority Board Meeting Minutes 4/19/2022 Page 1 of 5 CONSENT AGENDA a. Approval of Minutes, February 15, 2022 b. Approval of Special Meeting Minutes, March 1, 2022 c. Approval of Special Meeting Minutes, March 17, 2022 d. Approval of Special Meeting Minutes, March 29, 2022 e. Approval of Expenses, February 2022 f. Approval of Expenses, March 2022 g. Disposition of Surplus Property Under $5,000 h. Inventory Return i. Resolution 22-08: Authorizing the Interim General Manager to Sign the 2022 Certifications and Assurances j. Resolution 22-09: Removing Authorized Signers from the Financial Accounts for Jefferson Transit k. Resolution 22-10: Designating Signers to the PRTPO Account Greg Brotherton asked if surplus phones can be donated. JTA will look into donations and compliance with the gifting of public funds. Motion: Heidi Eisenhour moved to approve the Consent Agenda. Greg Brotherton seconded. Vote: The motion carried unanimously, 5-0 by voice vote. There was none. UNFINISHED BUSINESS NEW BUSINESS a. Resolution 22-11: JTA Mission Statement and Core Values. A suggestion was made to change wording under Stewardship in the Core Values. Motion: Greg Brotherton moved to approve Resolution 22-11: JTA Mission Statement and Core Values as amended. Heidi Eisenhour seconded. Vote: The motion carried unanimously, 5-0 by voice vote. b. Resolution 22-12: Zero Fare Policy. Discussion ensued on equity, funds, and life of policy. Motion: Greg Brotherton moved to approve Resolution 22-12: Zero Fare Policy. Kate Dean seconded. Vote: The motion carried unanimously, 5-0 by voice vote. Jefferson Transit Authority Board Meeting Minutes 4/19/2022 Page 2 of 5 c. Resolution 22-13: Reserve Fund Policy Discussion ensued on and the accumulation of funds and desired projects with consideration to public interest. Motion: Heidi Eisenhour moved to approve Resolution 22-13: Reserve Fund Policy. Kate Dean seconded. Vote: The motion carried unanimously, 5-0 by voice vote d. Discussion and Potential Action re: TAG Recommendation to Add a New Member. Transit Advisory Group (TAG) Chair Debbie Jahnke asked the Board to consider appointing David Jorgenson to the TAG. Motion: Greg Brotherton moved to approve to appoint David Jorgenson to the Transit Advisory Group. Ben Thomas seconded. Vote: The motion carried unanimously, 5-0 by voice vote e. Discussion re: Open Public Meeting Updates and Jefferson Transit Discussion ensued on recent legislative changes to the Open Public Meetings Act. JTA will move toward a hybrid meeting platform when Proclamation 20-28 expires. REPORTS INTERIM GENERAL MANAGER Attachment B Nicole Gauthier reported the following items: • Legislative Update • COVID Response Measures • Community Outreach • Facilities and Maintenance Projects FIXED ROUTE OPERATIONS REPORT Attachment C Nicole Gauthier reported on the following items: • Operations Update • Safety and Training Update • Ridership Jefferson Transit Authority Board Meeting Minutes 4/19/2022 Page 3 of 5 Discussion ensued on community engagement, bus routes, Operator training, messaging COVID mandates, and multimodal connections. MOBILITY OPERATIONS REPORT Attachment D Miranda Nash reported on the following items: • Service Planning • Ridership • Vanpool • Community Outreach and Events Sara Crouch was thanked for her years of service. The increase in ridership was noted. FLEET & FACILITIES Attachment E John Bender reported on the following items: • Fleet • Facilities • Staff/Miscellaneous Kate Dean and Heidi Eisenhour left the meeting at 3:29 pm. TAG UPDATE Attachment F Debbie Jahnke reported on the following items: • Tabling for Transit • Fare Fee Service • TAG Representation and Recruitment PUBLIC COMMENT Viviann Kuehl commented on adding School Board representation to the JTA Board Composition Sara Crouch was thanked again for her years of service. Jefferson Transit Authority Board Meeting Minutes 4/19/2022 Page 4 of 5 ADJOURNMENT The meeting concluded at 3.42 pm. The next regular meeting will be held Tuesday, June 21, 2022, at 1.30 pm at 63 4 Corners Road, Port Townsend, WA. SJ Peck, Clerk of the Board Date Jefferson Transit Authority Board Meeting Minutes 4/19/2022 Page 5 of 5 Attachment A 63 4 Corners Road, Port Townsend, WA 98368 April 14, 2022 TO: Board of Trustees, Jefferson Transit Authority FROM: Sara Crouch, Finance Manager RE: March 2022 Financial Report March Financial Report The budget tracking percentage for March 2022 is 25%. We use that tracking figure as a guideline for monitoring expenses. Sales Tax Analysis Reports (January 2022 - remitted in March 2022). For the month January 2022 sales tax was 18% higher than received for January 2021. Revenue Report — (Jefferson Transit revenue is divided into Operating Revenue and Non - Operating Revenue). ■ There is no operating revenue because we are not currently collecting fares. ■ The sales tax revenue reported on the REVENUE report is on an accrual basis, meaning it is the sales tax revenue budgeted for January (remitted in March 2022) and any difference between what was remitted in the current month and what was initially accrued. The grant funding amounts are based on our expected CRRSAA Grant. Expense Report — Cumulatively, JTA expenses are 3.9% UNDER budget. Budget timing issues are items that are over budget due to the time of year they hit the budget - meaning they SHOULD come in line with budget by the end of the year. ■ Labor — Labor is 2.1 % under budget. • Benefits — Benefits are 3.7% under budget o Other Paid Absences is over budget — may be a timing, we have had several bereavement leave requests this year — will monitor o COVID-19 Federal Leave — Over budget, several positives tests in February; have not had any more positive reports in March to date; will most likely be very under budget. • Services and User Fees — S/U Fees are 10.5% under budget • Materials and Supplies Consumed — M/S Consumed is 3.8% under budget o Vehicle Maintenance & Repair Parts are slightly over budget. Will monitor. • Utilities — 2.8% under budget o Electrical & Propane not posted at time of report. Will monitor. • Casualty/Liability Costs — C/L costs are slightly under budget • Taxes — 21.7% under budget • Miscellaneous — 18.9% under budget • Leases and Rentals — 9.4% under budget o Transit Way and Passenger Stations — Monitoring, price increase at HPTC. Capital Activity — • Capital activity in March: Long -Range Plan and Property Maintenance Bldg. pre -permit. March 2022 Financial Summary Budget Tracking Figure: 16.6% Operational Expenses: $515,156.83 Operational Revenues: $0.00 Non -Operational Income: $944,455.16 Capital Expenses: $3,025.75 Capital Income: $0.00 Sales Tax Received 03/31/2022 for January 2022: $491,336.13 Sales Tax Received 03/31/2021 for January 2021: $416,450.82 **Sales tax for month increased from prior year 18%** **Cumulative Sales tax increase from prior year 18%** Cash on Hand as of March 31, 2022*: Operating: $5,289,711.59 Operating Reserve (100% Funded): $2,032,147.00 (2022 Minimum Funding Required $1,550,000) Capital Committed (2022 Capital Projects): $2,448,395.26 Dedicated (Committed) Grant Match (100% Funded): $5,265,714.12 (TDP Grant Match $5,021,099; Total Projects $18,657,000) Capital Vehicle Reserve $125,000.00 IT Reserve $75,000.00 Unemployment Reserve: $33,250.00 EFT Fund: $154,525.54 Travel Fund: $1,500.00 Total $15,425,243.51** *"Cash on Hand" differs from the "Statement of Cash Flows" report in that Cash on Hand is a summary of the cash balances in all Jefferson Transit Bank/Cash accounts. The Statement of Cash Flows is an accrual report that includes accounts payable and accounts receivable as well as cash/accrual payments in the accounting system. "Includes funding amounts for Capital and Operating Reserves that will be funded as budgeted. 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L} J). in A/)- LT VT JEFFERSON TRANSIT AUTHORITY Statement of Cash Flows -Accrual Basis For the Three Months Ending Thursday, March 31, 2022 March Year to Date STATEMENT OF CASH FLOWS Cash Balances - Beginning of Period $15,540,288.58 $14,858,022.37 Operating Cash Provided/(Used) by: Operating Activities ($612,608.56) ($1,022,878.30) Non -Capital Financing Activities $495,133.96 $1,590,092.84 Investing Activities $1,821.20 $3,432.35 Total Operating Cash Provided/(Used) (115,653.40) 570,646.89 Capital Cash Provided/(Used) by: Capital and Related Financing Activities ($1,091.67) ($5,125.75) Net Increase/(Decrease) Cash and Equivalent ($116,745.07) $565,521.14 Prior Year Adjustments CASH BALANCES - END OF PERIOD $15,423,543.51 $15,423,543.51 Jefferson Transit Authority Statement of Income (Loss) - Accrual Basis For the Three Months Ending Thursday, March 31, 2022 % of Actual March YTD Budget vs. Budget STATEMENT OF INCOME/(LOSS) Operating Revenues $41,904.00 0 Operating Expenses Labor 282,597.36 666,219.61 2,921,257.00 22.81% Benefits 147,929.12 430,416.85 2,017,880.00 21.33% Services and User Fees 15,819.66 53,099.13 365,655.00 14.52% Materials & Supplies 51,782.05 125,526.39 593,310.00 21.16% Utilities 4,304.47 19,647.84 88,620.00 22.17% Casualty/Liability Costs 10,230.50 30,691.50 125,000.00 24.55% Taxes 206.82 4,812.00 4.30% Miscellaneous Expenses 2,010.99 13,586.16 224,545.00 6.05% Leases and Rentals 482.68 4,412.02 28,150.00 15.67% Total Operating Expenses 515,156.83 1,343,806.32 6,369,229.00 21.10% Operating Income (Loss) (515,156.83) (1,343,806.32) (6,327,325.00) 21.24% Non -Operating Revenues Non -Transportation Revenue 1,869.03 4,371.19 9,120.00 47.93% Taxes Levied by Transit 541,336.13 1,560,404.00 5,000,000.00 31.21% Local Grants & Contributions 1,250.00 3,750.00 18,000.00 20.83% Federal Grants & Contributions 400,000.00 1,150,000.00 3,913,116.00 29.39% Total Non -Operating Revenues 944,455.16 2,718,525.19 8,940,236.00 30.41% Net Income (Loss) Before Transfers In/(Out) 429,298.33 1,374,718.87 2,612,911.00 52.61% Net Income/(Loss) $429,298.33 $1,374,718.87 $2,612,911.00 52.61% JEFFERSON TRANSIT AUTHORITY Revenue Statement - Accrual Basis For the Three Months Ending Thursday, March 31, 2022 % of Actual March _ YTO Beset vs. Budget OPERATING REVENUES Passenger Fares for Transit Services Kingston Connection $41,904.00 0.00% Total Operating Revenues 41,904.00 0.00% NONOPERATING REVENUES Nontransportation Investment (Interest) Income 1,821.20 3,432.35 6,720.00 51.08% Gain (Loss) on Disposition of Capital Items 1,200.00 0.00% Other Nontransportation Revenues 47.83 938.84 1,200.00 78.24% Taxes Levied Directly by Transit System - Sales & Use Tax 541,336.13 1,660,404.00 5,000,000.00 31.21% Local Grants and Contributions JTOC 1,250.00 3,750.00 15,000.00 25.00% WSTIP 3,000.00 0.00% State Grants and Contributions Federal Grants and Contributions (OPERATING) FTA 5311 329,798.00 0.00% FTA 5311(CARES) 400,000.00 1,150,000.00 3,583,318.00 32.09% Capital Contributions - Local/State/Federal Total Nonoperating Revenues 944,466.16 2,718,526.19 8,940,236.00 30.41% TOTAL REVENUES $944,455.16 $2,718,525.19 $8,982,140.00 30.27% Jefferson Transit Authority Operating Expenses For the Three Months Ending Thursday, March 31, 2022 % of Actual March YTD Budget vs. OPERATING EXPENSES Labor Operators Salaries & Wages - Fixed Route $100,447.48 $234,601.02 $1,034,507.00 22.68% Operators Overtime - Fixed Route 6,646.96 12,877.14 91,112.00 14.13% Operators Salaries & Wages - Dial -a -Ride (DAR) 12,552.98 32,638.37 164,326.00 19.86% Operators Overtime - Dial -a -Ride (DAR) 505.77 999.19 8,417.00 11.87% Other Salaries & Wages (Mntce, Dispatch, Cust Serv) 86,751.50 188,491.50 810,667.00 23.25% Other Overtime (Mntce, Dispatch, Cust Serv) 5,676.21 10,068.33 38,280.00 26.30% Administration Salaries 70,016.46 186,544.06 773,948.00 24.10% Total Labor 282,597.36 666,219.61 2,921,257.00 22.81% Benefits FICA 24,011.88 57,620.65 255,494.00 22.55% Pension Plans (PERS) 31,159.40 73,500.94 322,925.00 22.76% Medical Plans 57,433.41 148,011.91 689,616.00 21.46% Unemployment Insurance (UI) 10,000.00 0.00% Workers' Compensation Insurance - Labor & Industries (L&I) 5,096.44 13,601.27 88,723.00 15.33% Holiday (198.39) 40,536.87 159,590.00 25.40% General Leave 27,464.28 76,451.07 376,158.00 20.32% Other Paid Absence (Court Duty & Bereavement) 1,331.67 4,543.96 15,750.00 28.85% Uniforms, Work Clothing & Tools Allowance 815.68 3,204.55 26,300.00 12.18% Other Benefits (HRA, EAP & Wellness) 326.07 4,260.08 40,740.00 10.46% Paid FML 488.68 1,152.59 4,584.00 25.14% COVID-19 JTA/Federal Leave 7,532.96 28,000.00 26.90% Total Benefits 147,929.12 430,416.85 2,017,880.00 21.33% Service and User Fees Vanpool Services and Fees 3,000.00 0.00% Advertising Fees 4,313.14 8,714.92 38,250.00 22.78% Professional &Technical Services 7,195.01 15,870.14 154,565.00 10.27% Contract Maintenance Services (IT Services) 2,372.53 3,544.80 14,005.00 25.31% Custodial Services 945.00 2,695.00 18,720.00 14.40% Security Services 655.47 5,600.00 11.70% Vehicle Technical Services 1,069.93 8,143.23 47,000.00 17.33% Property Maintenance Services (3,258.47) 1,011.90 13,000.00 7.78% Software Maintenance Fees 2,634.66 10,805.44 54,915.00 19.68% Postage & Mail Meter Fees 318.28 619.49 3,600.00 17.21% Drug & Alcohol Services 229.58 1,038.74 8,000.00 12.98% Other Services & User Fees 5,000.00 0.00% Total Service and User Fees 15,819.66 53,099.13 365,655.00 14.52% Materials and Supplies Consumed Fuel 27,518.30 71,973.52 310,000.00 23.22% Tires 1,995.38 1,973.92 27,000.00 7.31% Lubrication (408.94) 2,717.51 13,050.00 20.82% Tools 887.54 3,851.81 18,000.00 21.40% Vehicle Maintenance & Repair Parts 13,689.36 26,108.68 91,500.00 28.53% Non -Vehicle Maintenance & Repair Parts 137.82 2,238.93 9,740.00 22.99% Vehicle Accessories 1,350.00 0.00% Park & Ride Materials 507.72 1,342.76 5,750.00 23.35% Shop Supplies (Maintenance & Cleaning) 3,027.15 4,349.23 23,000.00 18.91% Safety & Emergency Supplies 555.26 1,625.76 9,800,00 16.59% Office Supplies 1,485.18 2,911.12 16,920.00 17.21% Computer Programs & Supplies 1,105.48 2,295.48 30,950.00 7.42% Printing (Photocopier, Schedules & Brochures) 1,281.80 4,137.67 29,500.00 14.03% Other Materials & Supplies 6,750.00 0.00% Total Materials and Supplies Consumed 51,782.05 125,526.39 593,310.00 21.16% Jefferson Transit Authority Operating Expenses For the Three Months Ending Thursday, March 31, 2022 Utilties Water, Sewer & Solid Garbage Utilities (Electrical & Propane) Telephone & Internet Total Utilities Casualty and Liability Costs Premiums for Public Liability & Property Damage Insurance Total Casualty and Liability Costs Taxes State Taxes Vehicle Licensing & Registration Fees Other Licensing Fees & Taxes Total Taxes Miscellaneous Dues & Subscriptions Travel & Meetings Fines & Penalties Safety Program (Roadeo & Safety Rewards) Training (Classes, Seminars & Materials) EE CDL and EE Physical Expense COVID-19 Related Expense Other Miscellaneous Total Miscellaneous Leases and Rentals Transit Way & Passenger Stations Service Vehicles & Equipment Other General Administration Facilities Total Leases and Rentals TOTAL OPERATING EXPENSES % of Actual March YTD Budget vs. euclget 768.86 3,305.75 16,350.00 20.22% 5,910.43 28,900.00 20.45% 3,535.61 10,431.66 43,370.00 24.05% 4,304.47 19,647.84 88,620.00 22.17% 10,230.50 30,691.50 125,000.00 24.55% 10,230.50 30,691.50 125,000.00 24.55% 1,062.00 0.00% 750.00 0.00% 206.82 3,000.00 6.89% 206.82 4,812.00 4.30% 1,413.06 5,066.80 18,921.00 26.78% 6.25 38,500.00 0.02% 0.07 100.00 0.07% 7,500.00 0.00% 284.00 3,365.75 26,554.00 12.68% 175.00 731.00 9,250.00 7.90% 138.93 4,416.29 123,420.00 3.58% 300.00 0.00% 2,010.99 13,586.16 224,545.00 6.05% 482.68 1,930.68 6,900.00 27.98% 2,500.00 0.00% 2,481.34 18,750.00 13.23% 482.68 4,412.02 28,150.00 15.67% $515,156.83 $1,343,806.32 $6,369,229.00 21.10% Jefferson Transit Treasury Pool Investments Account (Capital) and Checking Account Capital Projects Tracking Report March 2022 Current Account Status Balance per Bank r@r 3131122 S 7,914,109.38 S Balance per GL @ 2/28/2022 $ 7,915,896.70 Transfers - In $ - Reimbursement $ Investment Interest $ 1,238.43 Transfers Out (Purchases) $ (3,025.75) Transfers Out /Bond Call) Balance per GL @ 3131/22 $ 7,914,109.38 Balance In Capital Account rs e..ra $ 7,914,109.38 Facility Grant Funding JTA Funding Eng/Des 63 4 Addl Maintenance Bay 2022 Beginning Budget $ 150,000 00 $ (1,007.36) Consiruclion 63 4 Addl Maintenance Ba, 2022 Beginning Budget $ 700,000 00 2021 JTA Comprehensive Plan - Fehr & 2022 Beginning Budget $ 10,566.97 Dec-21 $ (11,906.00) Jan-22 $ (1,934.08) JTA Funded Balance $ 845.719,53 Other Building and Structures Grant Funding JTA Funding Facilities Mntce Building/Training Area 2022 Beginning Budget $ 800,000.00 March 2022 $ (1,09167) Radio Project - Maynard Mtn Repeater 2022 Beginning Budget $ $ 10,000.00 January 2021 $ (9,228,03) S ,curity Cameras 2022 Beginning Budget $ $ 35,000 00 Ni;w Shelters 2022 Beginning Budget $ - $ 45,000.00 Cnarg:ng Infrastructure 2022 Beginning Budget $ 100,000 00 JTA Funded Balance $ 979.580.30 Revenue Vehicles 1 Full -Size Buses 2022 Beginning Budget $ 419,301 00 $ 93,840.00 I Trolley Style FIR Bus 2022 Beginning Budget $ 750,000.00 $ 10,000 00 1 JTOC 29' Cutaway 2022 Beginning Budget $ 112,000 00 $ 28,000.00 DAR Replacement Cut -a -way 2022 Beginning Budget $ 107,000 00 $ 10,000 00 DAR Replacement Cut -a -way 2022 Beginning Budget $ 90,000 00 Major Component Replacement 2021 Beginning Budget $ - $ 150,000 00 Engine - 506 $ (19,405,18) Engine - 506 $ (439.39) JTA Funded Balance S 361,995.43 Service Vehicle i;dwin AWD Electric 2022 Beginning Budget $ 115,000.00 Vehicle Maintenance Pick Up Truck 2022 Beginning Budget $ 46,000.00 JTA Funded Balance $ 161 A00.00 Service Equipment Tire Carousel 2022 Beginning Budget $ 50,000.00 Vehicle Lifts 2022 Beginning Budget $ 50,000.00 JTA Funded Balance $ 100.000.00 JTA Capital Balance JTA Committed Project Funds Sub -Total JTA Vehicle Reserve JTA IT Reserve 5 7,914,109.38 $ (2,448,395.26) $ (125,000.00) $ (75,000.00) CAPITAL RESERVE BALANCE IF ALL PURCHASED TODAY $ 5,265,714.12 Jefferson Transit Page 1 of 1 W AFlnance\3 Finance & HR Administratorl2 Finencialst202212 Supporting Documentst2022 Account Activity Reconciliation 120 10140 00 xlax 63 4 Corners Road, Port Townsend, WA 98368 March 29, 2022 TO: Board of Trustees, Jefferson Transit Authority FROM: Sara Crouch, Finance Manager RE: February 2022 Financial Report February Financial Report The budget tracking percentage for February 2022 is 16.7%. We use that tracking figure as a guideline for monitoring expenses. Sales Tax Analysis Reports (December 2021 - remitted in February 2022). For the month December 2021 sales tax was 8% higher than received for December 2020. Cumulatively, JTA Sales Tax is 23% higher over 2020 Revenue Report — (Jefferson Transit revenue is divided into Operating Revenue and Non - Operating Revenue). • There is no operating revenue because we are not currently collecting fares. ■ The sales tax revenue reported on the REVENUE report is on an accrual basis, meaning it is the sales tax revenue budgeted for December (remitted in February 2022) and any difference between what was remitted in the current month and what was initially accrued. ■ The grant funding amounts are based on our expected CRRSAA Grant. Expense Report — Cumulatively, JTA expenses are 3.6% UNDER budget. Budget timing issues are items that are over budget due to the time of year they hit the budget - meaning they SHOULD come in line with budget by the end of the year. • Labor — Labor is 3.6% under budget. • Benefits — Benefits are 2.8% under budget o Holiday is over budget due to front loading personal time and holidays. This line item will be on budget in July/August timeframe. o Other Paid Absences is over budget — may be a timing, we have had several bereavement leave requests this year —will monitor o COVID-19 Federal Leave — Over budget, several positives in February; have not had any more positive reports in March to date; will most likely be very under budget. • Services and User Fees — S/U Fees are 6.5% under budget o Property Maintenance Services — over budget, will monitor. Materials and Supplies Consumed — M/S Consumed is 4.3% under budget o Lubrication and Non -Vehicle Maintenance Repair Parts are over budget due to timing. ■ Utilities — 0.6% over budget o Electrical & Propane are over budget due to time and the February cold snap! • Casualty/Liability Costs — C/L costs are slightly under budget ■ Taxes — 12.4% under budget • Miscellaneous — 11.5% under budget • Leases and Rentals — 2.7% under budget o Transit Way and Passenger Stations — Monitoring, price increase at HPTC. Capital Activity — ■ Capital activity in February: Additional Engine expense 506, Long -Range Plan February 2022 Financial Summary Budget Tracking Figure: 16.6% Operational Expenses: $435,945.24 Operational Revenues: $0.00 Non -Operational Income: $910,109.81 Capital Expenses: $12,342.39 Capital Income: $0.00 Sales Tax Received 2/28/2022 for December 2021: $582,588.27 Sales Tax Received 2/28/2021 for December 2020: $539,837.20 **Sales tax for month increased from prior year 8%** **Cumulative Sales tax increase from prior year 23%** Cash on Hand as of February 28, 2022*: Operating: $5,430,333.09 Operating Reserve (100% Funded): $2,032,147.00 (2021 Minimum Funding Required $1,500,000) Capital Committed (2022 Capital Projects): $2,451,421.01 Dedicated (Committed) Grant Match (100% Funded): $5,264,475.69 (TDP Grant Match $5,021,099; Total Projects $18,657,000) Capital Vehicle Reserve $125,000.00 IT Reserve $75,000.00 Unemployment Reserve: $33,250.00 EFT Fund: $127,681.79 Travel Fund: $1,500.00 Total $15,540,808.58** *"Cash on Hand" differs from the "Statement of Cash Flows" report in that Cash on Hand is a summary of the cash balances in all Jefferson Transit Bank/Cash accounts. The Statement of Cash Flows is an accrual report that includes accounts payable and accounts receivable as well as cash/accrual payments in the accounting system. "Includes funding amounts for Capital and Operating Reserves that will be funded as budgeted. 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Beginning of Period $14,964,865.71 Operating Cash Provided/(Used) by: Operating Activities ($5,322.86) Non -Capital Financing Activities $583,065.25 Investing Activities $794.56 Total Operating Cash Provided/(Used) 578,536.95 Capital Cash Provided/(Used) by: Capital and Related Financing Activities ($3,114.08) Net Increase/(Decrease) Cash and Equivalent $575,422.87 Prior Year Adjustments CASH BALANCES - END OF PERIOD Year to Date $14,858,022.37 ($410,269.74) $1,094,958.88 $1,611.15 686,300.29 ($4,034.08) $682,266.21 $15,540,289.58 $15,540,288.58 Jefferson Transit Authority Statement of Income (Loss) - Accrual Basis For the Two Months Ending Monday, February 28, 2022 % of Actual February YTD Budget vs. Bud eq tt STATEMENT OF INCOME/(LOSS) Operating Revenues Operating Expenses Labor Benefits Services and User Fees Materials & Supplies Utilities Casualty/Liability Costs Taxes Miscellaneous Expenses Leases and Rentals Total Operating Expenses Operating Income (Loss) Non -Operating Revenues Non -Transportation Revenue Taxes Levied by Transit Local Grants & Contributions Federal Grants & Contributions Total Non -Operating Revenues Net Income (Loss) Before Transfers In/(Out) Net Income/(Loss) $41,904.00 0 197,520.54 383,622.25 2,921,257.00 13.13% 137,108.97 281,193.11 2,017,880.00 13.94% 22,001.58 37,279.47 365,655.00 10.20% 50,981.79 73,744.34 593,310.00 12.43% 7,576.36 15,321.55 88,620.00 17.29% 10,230.50 20,461.00 125,000.00 16.37% 206.82 206.82 4,812.00 4.30% 8,613.01 11,575.17 224,545.00 5.15% 1,705.67 3,929.34 28,150.00 13.96% 435,945.24 827,333.05 6,369,229.00 12.99% (435,945.24) (827,333.05) (6,327,325.00) 13.08% 1,271.54 2,502.16 9,120.00 27.44% 507,588.27 1,019,067.87 5,000,000.00 20.38% 1,250.00 2,500.00 18,000.00 13.89% 400,000.00 750,000.00 3,913,116.00 19.17% 910,109.81 1,774,070.03 8,940,236.00 19.84% 474,164.57 946,736.98 2,612,911.00 36.23% $474,164.57 $946,736.98 $2,612,911.00 36.23% JEFFERSON TRANSIT AUTHORITY Revenue Statement - Accrual Basis For the Two Months Ending Monday, February 28, 2022 February — YTD OPERATING REVENUES Passenger Fares for Transit Services Kingston Connection Total Operating Revenues NONOPERATING REVENUES Nontransportation Investment (Interest) Income Gain (Loss) on Disposition of Capital Items Other Nontransportation Revenues Taxes Levied Directly by Transit System - Sales 8: Use Tax Local Grants and Contributions JTOC WSTIP State Grants and Contributions Federal Grants and Contributions (OPERATING) FTA 5311 FTA 5311(CARES) Capital Contributions - Local/State/Federal Total Nonoperating Revenues TOTAL REVENUES % of Actual Sudgetvs. Budget $41,904.00 0.00% 41,904.00 0.00% 794.56 1,611.15 6,720.00 23.98% 1,200.00 0.00% 476.98 891.01 1,200.00 74.25% 507,588.27 1,019,067.87 5,000,000.00 20.38% 1,250.00 2,500.00 15,000.00 16.67% 3,000.00 0.00% 329,798.00 0.00% 400,000.00 750,000.00 3,583,318.00 20.93% 910,109.81 1,774,070.03 8,940,236.00 19.84% $910,109.81 $1,774,070.03 $8.982,140.00 19.75% Jefferson Transit Authority Operating Expenses For the Two Months Ending Monday, February 28, 2022 % of Actual February_ YTD Budget vs. Budd OPERATING EXPENSES Labor Operators Salaries & Wages - Fixed Route $66,505.48 $134,153.54 $1,034,507.00 12.97% Operators Overtime - Fixed Route 4,009.81 6,230.18 91,112.00 6.84% Operators Salaries & Wages - Dial -a -Ride (DAR) 10,524.36 20,085.39 164,326.00 12.22% Operators Overtime - Dial -a -Ride (DAR) 447.69 493.42 8,417.00 5.86% Other Salaries & Wages (Mntce, Dispatch, Cust Serv) 55,317.12 101,740.00 810,667.00 12.55% Other Overtime (Mntce, Dispatch, Cust Serv) 2,293.19 4,392.12 38,280.00 11.47% Administration Salaries 58,422.89 116,527.60 773,948.00 15.06% Total Labor 197,520.54 383,622.25 2,921,257.00 13.13% Benefits FICA 17,567.88 33,608.77 255,494.00 13.15% Pension Plans (PERS) 20,733.70 42,341.54 322,925.00 13.11% Medical Plans 43,801.55 90,578.50 689,616.00 13.13% Unemployment Insurance (UI) 10,000.00 0.00% Workers' Compensation Insurance - Labor & Industries (L&I) 4,179.43 8,504.83 88,723.00 9.59% Holiday 14,301.06 40,735.26 159,590.00 25.52% General Leave 29,308.85 48,986.79 376,158.00 13.02% Other Paid Absence (Court Duty & Bereavement) 1,772.96 3,212.29 15,750.00 20.40% Uniforms, Work Clothing & Tools Allowance 1,603.51 1,989.76 26,300.00 7.57% Other Benefits (HRA, EAP & Wellness) 373.23 3,038.50 40,740.00 7.46% Paid FML 325.04 663.91 4,584.00 14.48% COVID-19 JTA/Federal Leave 3,141.76 7,532.96 28,000.00 26.90% Total Benefits 137,108.97 281,193.11 2,017,880.00 13.94% Service and User Fees Vanpool Services and Fees 3,000.00 0.00% Advertising Fees 2,025.34 4,401.78 38,250.00 11.51% Professional & Technical Services 3,972.22 8,675.13 154,565.00 5.61% Contract Maintenance Services (IT Services) 554.77 1,172.27 14,005.00 8.37% Custodial Services 840.00 1,750.00 18,720.00 9.35% Security Services 655.47 655.47 5,600.00 11.70% Vehicle Technical Services 3,764.75 7,073.30 47,000.00 15.05% Property Maintenance Services 4,039.84 4,270.37 13,000.00 32.85% Software Maintenance Fees 5,530.67 8,170.78 54,915.00 14.88% Postage & Mail Meter Fees 38.94 301.21 3,600.00 8.37% Drug & Alcohol Services 579.58 809.16 8,000.00 10.11% Other Services & User Fees 5,000.00 0.00% Total Service and User Fees 22,001.58 37,279.47 365,656.00 10.20% Materials and Supplies Consumed Fuel 25,159.23 44,455.22 310,000.00 14.34% Tires 10.65 (21.46) 27,000.00 (0.08%) Lubrication 2,165.29 3,126.45 13,050.00 23.96% Tools 1,527.76 2,964.27 18,000.00 16.47% Vehicle Maintenance & Repair Parts 14,607.58 12,419.32 91,500.00 13.57% Non -Vehicle Maintenance & Repair Parts 1,893.81 2,101.11 9,740.00 21.57% Vehicle Accessories 1,350.00 0.00% Park & Ride Materials 835.04 835.04 5,750.00 14.52% Shop Supplies (Maintenance & Cleaning) 1,129.55 1,322.08 23,000.00 5.75% Safety & Emergency Supplies 309.85 1,070.50 9,800.00 10.92% Office Supplies 605.67 1,425.94 16,920.00 8.43% Computer Programs & Supplies 1,190.00 1,190.00 30,950.00 3.84% Printing (Photocopier, Schedules & Brochures) 1,547.36 2,855.87 29,500.00 9.68% Other Materials & Supplies 6,750.00 0.00% Total Materials and Supplies Consumed 50,981.79 73,744.34 593,310.00 12.43% Jefferson Transit Authority Operating Expenses For the Two Months Ending Monday, February 28, 2022 Utilties Water, Sewer & Solid Garbage Utilities (Electrical & Propane) Telephone & Internet Total Utilities Casualty and Liability Costs Premiums for Public Liability & Property Damage Insurance Total Casualty and Liability Costs Taxes State Taxes Vehicle Licensing & Registration Fees Other Licensing Fees & Taxes Total Taxes Miscellaneous Dues & Subscriptions Travel & Meetings Fines & Penalties Safety Program (Roadeo & Safety Rewards) Training (Classes, Seminars & Materials) EE CDL and EE Physical Expense COVID-19 Related Expense Other Miscellaneous Total Miscellaneous Leases and Rentals Transit Way & Passenger Stations Service Vehicles & Equipment Other General Administration Facilities Total Leases and Rentals % of Actual February YTD Budget vs. Budget 1,273.73 2,536.89 16,350.00 15.52% 2,830.12 5,910.43 28,900.00 20.45% 3,472.51 6,874.23 43,370.00 15.85% 7,576.36 15,321.55 88,620.00 17.29% 10,230.50 20,461.00 125,000.00 16.37% 10,230.50 20,461.00 125,000.00 16.37% 1,062.00 0.00% 750.00 0.00% 206.82 206.82 3,000.00 6.89% 206.82 206.82 4,812.00 4.30% 1,390.53 3,653.74 18,921.00 19.31% 6.25 38,500.00 0.02% 0.07 0.07 100.00 0.07% 7,500.00 0.00% 3,026.75 3,081.75 26,554.00 11.61% 311.00 556.00 9,250.00 6.01% 3,884.66 4,277.36 123,420.00 3.47% 300.00 0.00% 8,613.01 11,575.17 224,545.00 5.15% 465.00 1,448.00 6,900.00 20.99% 2,500.00 0.00% 1,240.67 2,481.34 18,750.00 13.23% 1,705.67 3,929.34 28,150.00 13.96% TOTAL OPERATING EXPENSES $436,945.24 $827,333.05 $6,369,229.00 12.99% Jefferson Transit Treasury Pool Investments Account (Capital) and Checking Account Capital Projects Tracking Report Februa 2022 Current Account Status Balance per Bank a 2128122 $ 7,915,896.70 $ Balance per GL @ 1/31/2022 5 7,927,708.68 Transfers - In $ Reimbursement $ Investment Interest $ 530.41 Transfers Out (Purchases) $ (12,342.39) Transfers Out /Band Call) Balance per GL @ 2128/22 $ 7,915,896.70 Balance in Capital Account $ 7,915,896.70 Facility Grant Funding JTA Funding Eng/Des 63 4 Addl Maintenance Bay 2022 Beginning Budget $ 150,000.00 $ (1,007.36) Construclian 63 4 Addl Maintenance Ba 2022 Beginning Budget $ 700,000.00 2021 JTA Comprehensive Plan - Fehr 8 2022 Beginning Budget $ 10,566.97 Dec-21 $ (11,906,00) JTA Funded Balance S 847,653.61 Other8uilding and Structures Grant Funding JTA Funding Facilities Mntce Building/fraining Area 2022 Beginning Budget $ 800,000.00 Radio Project - Maynard Mtn Repeater 2022 Beginning Budget $ $ 10,000.00 January 2021 $ (9,228.03) Security Cameras 2022 Beginning Budget $ $ 35,000.00 New Shelters 2022 Beginning Budget $ $ 45,000.00 Charging Infrastructure 2022 Beginning Budget $ 100,000.00 JTA Funded Bahwc;) $ 980,771.97 Revenue Vehicles 1 Full -Size Buses 2022 Beginning Budget $ 419,301.00 $ 93,840.00 1 Trolley Style FR Bus 2022 Beginning Budget $ 750,000.00 $ 10,000.00 1 JTOC 29' Cutaway 2022 Beginning Budget $ 112,000.00 $ 28,000.00 DAR Replacement Cut -a -way 2022 Beginning Budget $ 107,000.00 $ 10,000.00 DAR Replacement Cut -a -way 2022 Beginning Budget $ 90,000.00 Major Component Replacement 2021 Beginning Budget $ - $ 150,000.00 Engine - 506 $ (19,405.18) Engine - 506 $ (439.39) JTA Funded Balance $ 361,995.43 Service Vehicle Admin AWD Electric 2022 Beginning Budget $ 115,000.00 Vehicle Maintenance Pick Up Truck 2022 Beginning Budget $ 46,000.00 JTA Funded Balance $ 161,000.00 Service Equipment Tire Carousel 2022 Beginning Budget $ 50,000.00 Vehicle Lifts 2022 Beginning Budget $ 50,000.00 JTA Funded Balance $ 100.000.00 J I A t.apltal 11alance a r,a ro,wv. rW JTA Committed Project Funds Sub -Total $ (2,451,421.01) JTA Vehicle Reserve $ (125,000.00) JTA IT Reserve $ (75,000.00) CAPITAL RESERVE BALANCE IF ALL PURCHASED TODAY $ 5,264,475.69 Jefferson Transit Page 1 of 1 W:1Financ63 Finance & HR Administratorl2 Financials1202212 Supporting Documentsl2022 Account Activity Reconciliation 120 10140 00 xlsx Attachment B 63 Four Corners Road, Port Townsend, WA 98368 Nicole Gauthier Interim General Manager Board Report — April 19, 2022 Legislative Update • On Friday, March 25, 2022 Governor hlslee signed the Move Ahead Washington transportation package. This package provides nearly $17 billion over a 16 year period. o Funding sources range from a transfer from the state operating budget to revenue generated from the Climate Commitment Act passed in 2021. This package does not include a gas tax increase. o This package provides funding for climate mitigation, road preservation and maintenance, public transportation, and bicycle and pedestrian safety. ■ $3 billion for maintenance and preservation. ■ $3 billion for public transportation. ■ Free fares for passengers 18 and younger on all public transportation. ■ $2.4 billion to fund fish passage barrier removals. ■ $1.3 billion in active transportation, including Safe Routes to School and school - based bike programs. ■ $1 billion to fund Washington's portion of an I-5 replacement bridge across the Columbia River. ■ $836 million to build four new hybrid -electric ferries. ■ $150 million towards ultra -high-speed rail. ■ $50 million for walking and biking infrastructure in underinvested communities, and more. o Transit Support Grants do come with some stipulations for transit agencies: ■ Transit agencies must adopt a fare -free policy for youth 18 years and younger by October 1, 2022. ■ Transit agencies must maintain or increase sales tax authority that was established for the agency on January 1, 2022. ■ Transit agencies must meet specific criteria to support overburdened communities. (This criteria is currently being developed by WSDOT). ■ Transit agencies must report the number of trips taken through the program annually. (WSTA and WSDOT are working to develop a cohesive way for agencies to track this data). COVID Response Measures • On Monday, April 18, 2022 a federal judge in Florida struck down the federal mask mandate that required passengers to wear a mask on all forms of public transportation. • JTA is changing its masking message from "masks are required" to "masks are encouraged but not required." • JTA will continue to provide masks to all JTA employees who request one. • JTA will make masks available to riders who wish to wear one through April 26t''. JTA will continue to evaluate riders need and adjust accordingly. • JTA is currently developing an action plan for re -opening the buildings at 63 4 Corners Road and Haines Place Transit Center. Community Outreach Jefferson Transit is actively planning for a strong "festival" season and has been reaching out to stakeholders to collaborate and participate. o The Thing ■ Miranda Nash and I have met with Mason Sherry, Production Director of the Seattle Theater Group, to discuss the musical festival. ■ In 2019 JTA worked closely with Mason Sherry on how to share key JTA transit stops, utilize the Haines Place Park and Ride and adjust the 42 Fort Worden route to accommodate the festival. ■ JTA and Mason Sherry are going to use the same plan for 2022 but collaborate on the ways that we can market and advertise transportation for the festival. o Climate on Tap Series ■ I participated in the last installment of the Climate on Tap Series and had the opportunity to engage with the public about the benefits of transit and to plug our new Kingston Express service. o Car Free Day ■ Miranda Nash and I have been working with the Climate Action Committee and the Students for Sustainability on the roll out of the county wide "Car Free Day." ■ Car Free Day will be held on June 1st this year and its messaging will be for community members to utilize a mode of transportation other than a personal vehicle. ■ Walking, biking, carpooling, and of course utilizing Jefferson Transit are great options. ■ There will be prizes for participants as well as some friendly competitions between organizations to have the highest number of participants. ■ Look for ads and social media posts in the coming weeks. o Stakeholder on the WA Rural Support Grant Taskforce (Chamber) ■ The Chamber of Jefferson County reached out to JTA to participate as a stakeholder in their efforts to secure funding through the Washington Rural Tourism Support Grant. ■ This would be a great opportunity for JTA to be involved in marketing tourism and transportation for Jefferson County. Facilities and Maintenance Projects I'll let John Bender give a comprehensive update on the projects that he's been managing. As previously discussed JTA is in the process of purchasing an electric Gillig bus. An adjustment will need to be made to the budgeted amount of the bus. o The original price that was quoted did not include an inductive charger. Inductive chargers need to be installed when the bus is being built and cannot be retrofitted. o This adjustment will be explained during the budget process for the 2023 fiscal year. Jefferson Transit plans on taking possession of this vehicle prior to June 2023. o The estimated adjustment will be approximately $80k. Attachment C 63 Four Corners Road, Port Townsend, WA 98368 Nicole Gauthier Fixed Route Operations Manager Board Report — April 19, 2022 Operations Update JTA is currently looking to hire 4-5 new Operators. JTA continues to experience an Operator shortage and is having difficulty attracting applicants. Safety and Training Update • Gary Maxfield, Safety and Training Supervisor, reported JTA has had 3 passenger exclusions since late February. • Gary Maxfield and Jim Springer completed training all operators on the Kingston Express route. • Gary Maxfield and John Bender worked on updating JTA's section of the Hazard Mitigation Plan for Jefferson County. Ridership Fixed Route Daily Rii rship Averages 2019 Averages 2022 Averages % of change February 720 471 -34.5% March 769 487 -36.6% JTOC Daily Ridershi Averages 2019 Averages 2022 Averages % of change February 47 22 -53.1% March 46 21 -54.3 % Attachment D 63 Four Corners Road, Port Townsend, WA 98368 Miranda Nash Mobility Operations Manager Board Report April 2022 Staffing: Karen Kautzman, one of JTA's senior Dispatchers announced her retirement for the first week of May. Karen began working at Jefferson Transit in June 2004. We congratulate Karen on her achievement and wish her the best in her retirement. Jefferson Transit is accepting applications for a Dispatch position, as well as a Customer Service/ Office Assistant position. I have been working with Sara Crouch, in Interim Financial Manager Position for the past few weeks. Ridership: Kingston Express: During the promotional zero -fare period (2/22/22 to 3/31/22), 366 riders rode the #14 Kingston Express Route, which for comparison is about 27% of the Poulsbo #7 route ridership numbers. The first trip to Kingston and the last return trip from Kingston averaged the highest ridership per day. Community feedback since the start of the service has primarily been centered on commuter needs and service hours. Token Transit: JTA's digital pass service, Token Transit, went into effect on April 1st We have sold 13 passes [7 full fare passes & 6 reduced fare passes] through Token Transit between 4/1 and 4/15. Dial -A -Ride: Average daily Dial -A -Ride ridership has been increasing, with a 15% increase from January to February and 13% increase from February to March. Year over year, the Average daily ridership is steadily coming back to pre -pandemic 2019 ridership numbers: ridership levels in January 2022 were down by 49%, February 2022 down only 21%, and March 2022 down 26%. Customer Service (360) 385-4777 Administrative Offices (360) 385-3020 www.jeffersontransit.com 2021/22 Average Daily Ridership Month to Month Month November December January Avg daily ridership 29 29 26 % of Change - 0% -10% Dial -A -Ride Daily Ridership Averages: Yearly comparison 2019 averages 2021/22 averages % of change January 2022 50 26 -49% February 2022 38 30 -21% March 2022 46 34 -26% 2019 ridership data used as 2020/21 data influenced by CV19 Vanpool: JTA currently has no active vanpools. Due to COVID, social distancing requirements, and stay at home order, JTA will not be actively marketing or advertising to start new vanpool groups at this time. JTA plans to conduct a fare study for the Vanpool Program and evaluating the program structure in 2022, in response to legislative changes effective September 2021, as well as how those changes align with our current insurance coverage requirements. Customer Service (360) 385-4777 Administrative Offices (360) 385-3020 www.jeffersontransit.com Attachment E 63 4 Corners Road, Port Townsend, WA 98368 John Bender Fleet & Facilities Manager Board Report February 2022 Fleet: • PO submitted for Gillig BEB. No trolley package, + $80K inductive charge plate • Gillig trolley ETA: Sept. 2022 • ETA of new cutaway orders unknown/delayed due to chassis shortages • DAR van 309 retrieved from EOC • Awaiting order confirmation for new Admin support EV's Facilities: • Conducting 30-day panel metering to evaluate EV charger capacity • Soil logs for septic permitting completed for new maint. shop project • Current ETA for bid solicitations around end of May pending permit review/approval • Maintenance expansion bay on hold until Fac. Maint. project is complete Staff/misc.: • New wash bay attendant hired 03/21/22, all fleet clean, sidewalks cleaned • Desiree's 19 year anniversary with JTA in March, Michael's 1-year in June • New JPRO diagnostic equipment resolving 0285 comm. Fault issue Customer Service (360) 385-4777 Administrative Offices (360) 385-3020 www.jeffersontransit.com Attachment F TAG meeting summary 2 March 2022 Our March TAG meeting began with Commissioner Dean providing information about the process going forward for the search for a new General Manager (and a new Finance Manager), both interim and permanent. TAG questions included Scott Walker recommending that TLab has a seat at the table for the search as well as Tim Caldwell asking what is planned to do about backfilling any position(s) of internal interim candidates and what happens to those who backfill if the interim candidates do not become permanent in their interim roles. For the search committee, Tim Caldwell was selected by TAG as our representative and Commissioner Dean confirmed that a seat is being considered as well for TLAB. TAG members discussed our proposed questions for tabling as well as what documentation we want to have available to hand out to the public and clarified where and when tabling would be useful. TLab member Becci Kimball suggested we ask to have the public consider their answers for a post -pandemic world. Miranda Nash and John Nowak presented information about the 'senior band' of CHIP and the questions that could be directed specifically to seniors - what are their unique transportation challenges, what services are needed? Scott Walker recommended more than a simple'65 or older' choice on a survey aimed at seniors, since the needs of a 65 year old may be very different from an 80 or 90 year old. Tabling Locations: • farmers markets • Rhody Run/Parade • high school sports events • senior/community centers Table Documents: • transit schedules • point to point schedule for Tri-Area/PT • Kingston Express information • annual cost estimates for a personal vehicle, fuel and time savings etc. • carbon footprint and health information • senior band survey limited to those over 65 • fact sheet of transit information ('did you know' sorts of information) Questions (draft ideas - M Nash and B Kimball will help refine them; no leading questions, seek yes/no or multiple choice answers) • Do you know how much it costs to drive your car and that transit is free in county? • Would you try one trip per week on transit if you don't ride now? • Did you know we have direct access to Seattle via the Kingston Express? • Would paid parking requirements or higher gas prices convince you to try transit? Darrell Conder suggested preparation of a video 'virtual bus ride' for the website to educate novice bus riders about how the process works. Vivianne Kuehl noted that Quilcene students are adept at videos and she would inquire about whether they could prepare one. The concept of volunteer bus buddies (as Brenda McMillan has served in the past ) to educate bus newbies was also discussed. TAG discussed the issue of JTAB expansion. Every four years, PTBAs are required to consider whether their board composition equitably represents the service area population. TAG members have found interest in serving on JTAB from the Hospital Commission, our county's four School Boards and our PUD Commission. It was noted that any of these electeds would not necessarily be a permanent member of JTAB but could be selected to serve for a specific time period that includes an issue in the community (example - PUD Commissioner while JTA moves into electrification of buses or School Board member while JTA works to collaborate more on student transportation, considered the biggest problem all year for school districts). Nicole Gauthier recommended that TAG/JTAB be cautious to avoid conflicts of interest in other positions. TAG discussed the application of David Jorgensen and recommended unanimously to JTAB to approve his application. 63 4 Corners Rd, Port Townsend, WA 98368 DATE: 6/21/2022 April 2022 Expenses Approval of Accounts Payable Vouchers/EFT/Advance Travel and Capital Checks • Accounts Payable Vouchers #6902539-6902572 in the amount of $101,580.15 • Accounts Payable Voucher #6902573 in the amount of $107,428.55 • Accounts Payable Vouchers #6902574-6902621 in the amount of $96,904.23 • Accounts Payable Voucher #6902622 in the amount of $109,639.81 • 6 EFT payments in the amount of $17,644.85 Each Accounts Payable Claim Voucher has been Authorized and Approved by the Finance Committee. The Interim General Manager has approved these for the consent agenda. These claim vouchers which detail specific vouchers are available for viewing upon request. Sj Peck Clerk of the Authority 63 4 Corners Rd, Port Townsend, WA 98368 DATE: 6/21/2022 May 2022 Expenses Approval of Accounts Payable Vouchers/EFT/Advance Travel and Capital Checks • Accounts Payable Vouchers #6902623-6902664 in the amount of $124,050.75 • Accounts Payable Voucher #6902665 in the amount of $8,562.65 • Accounts Payable Voucher #6902666 in the amount of $106,752.99 • Accounts Payable Vouchers #6902667-6902711 in the amount of $41,472.86 • Accounts Payable Voucher #6902713 in the amount of $101,772.31 • Accounts Payable Vouchers #6902714-6902753 in the amount of $134,871.72 • Voided Accounts Payable Voucher #6902707 in the amount of $19,162.97 • Voided Accounts Payable Voucher #6902712 in the amount of $102,589.97 • Capital Check #6910089 in the amount of $3,375.00 • Capital Check #6910090 in the amount of $2,720.00 • Capital Check #6910091 in the amount of $20,552.78 • 5 EFT payments in the amount of $1,699.25 • Transfer from the Unemployment reserve to the Operating account for the purpose of: 2021 Annual Reserve Transfers, Unemployment experience rating drop in the amount of $14,500.00 • Transfer from the Operating account to the Operating reserve account for the purpose of: 2021 Annual reserve fund transfers in the amount of $2,000,000.00 Transfer from the Operating account to the Capital account for the purpose of: Annual reserve fund transfers, 2021 funding, in the amount of $1,397,722.00 Transfer from the Capital account to the Capital reserve account for the purpose of: 2021 Annual reserve fund transfers in the amount of $1,397,722.00 Each Accounts Payable Claim Voucher has been Authorized and Approved by the Finance Committee. The Interim General Manager has approved these for the consent agenda. These claim vouchers which detail specific vouchers are available for viewing upon request. Sj Peck Clerk of the Authority Estimated Travel Expenses for John Bender and Jayme Brooke to attend the Transit State of Good Repair Conference in San Francisco, CA Rates based on one em to ee Conference Fee $400.00 Flight Estimation incl. travel insurance $603.49 Travel to 90.4 Round Trip x .351 $31.73 Parking at PAE x 4 days 30 x 4 $120.00 Ferry Round Trip $32.80 Hotel/per diem x 3 nights 270.00 x 3 (tax not incl.) $810.00 Meals/per diem $276.00 $2,274.02 x2 $4,548.04 Meals 27-Jun 1st travel day $59.25 28-Jun $79.00 29-Jun $79.00 30-Jun Last travel day $59.25 $276.50 4�R 0 did TRANSIT To the Jefferson Transit Authority Board and Jefferson County Residents, Jefferson Transit continues to set and reach goals centered on improving the economic growth and quality of life for the residents of Jefferson County. We aim to provide safe service to our riders, maintain a state of good repair for our transit agency, expand ridership, reduce carbon emissions, and continue to be proactive partners in our community. The Transit Development Plan (TDP) is a document required by the Washington State Department of Transportation (WSDOT) from all grantees. The Transit Development Plan summarizes all service and projects from the previous year and lists all planned service and projects for the next six years. WSDOT issues strict guidelines detailing the contents of the TDP. Service planning and projects not listed in the planning portion of the TDP are not eligible for grant funding in future years. Transit Development Plan {rDPj Project must be in RTIP to be ei gibfe for grant funding. Jefferson Transit staff has updated the enclosed draft of the TDP with accomplishments from 2021 and has listed projects to work on in 2022 — 2027. The projects listed are ones for which Jefferson Transit will need to seek grant funding. One of the biggest accomplishments in 2021 was the completion of Jefferson Transit's Long Range Plan. The Long Range Plan specifies that Jefferson Transit will create a Climate Action Plan and provides a framework into how Jefferson Transit can work to mitigate the effects of climate change, lower greenhouse gas emissions, and reduce single occupancy vehicle trips. Please send comments regarding the TDP to Jayme Brooke, Grants and Procurement Coordinator, ibrooke _ieffersontransit.com or in writing to Jefferson Transit, c/o Jayme Brooke, 63 4 Corners Road, Port Townsend, WA 98368. Thank you for your continued support of Jefferson Transit. Nicole Gauthier, Interim General Manager TRANSIT DEVELOPME PLAN 202 - ,f3m Jefferson Transit Authority 63 Four Corners Road Port Townsend, WA 98368 r- r Table of Contents I. ORGANIZATION....................................................................................3 II. PHYSICAL PLANT.................................................................................4 III. SERVICE CHARACTERISTICS & FARE STRUCTURE ........................4 IV. SERVICE CONNECTIONS....................................................................6 V. ACTIVITIES & ACCOMPLISHMENTS IN 20201....................................7 VI. PROPOSED ACTION STRATEGIES AND GOALS 20242 - 20247.....11 1. Preservation....................................................................................11 2. Safety..............................................................................................13 3. Mobility............................................................................................14 4. Environment....................................................................................15 5. Stewardship....................................................................................16 6. Economic Vitality.............................................................................17 VII. 2024-2-202&7 SERVICES, FACILITIES & EQUIPMENT .......................18 VIII. CAPITAL IMPROVEMENT PROGRAM/BUDGET................................1 2I IX. OPERATING DATA..............................................................................23 X. OPERATING REVENUES AND EXPENDITURES, 2024-2 - 2027ra .....25 APPENDIXES............................................................................................28 Appendix A: Requested Services & Projects Appendix B: Organization Chart Appendix C: Route Maps and Schedules Section I: Organization Jefferson Transit Authority (JTA) is a public transportation benefit area authorized under RCW 36.57A; established in 1980 with a voter -approved 0.3% transit sales and use tax. Jefferson Transit began revenue service in eastern Jefferson County in May 1981 and along the Pacific Coast in January 1995. In September of 2000, Jefferson County voters approved an additional 0.3% transit sales and use tax, for a total of 0.6%. In February of 2011, voters once again showed their support of Jefferson Transit and approved another 0.3% increase, resulting in a total of 0.9%transit sales and use tax. That brought the JTA sales tax revenue to the legislated maximum limit; generating $0.09 of transit revenue for every $10.00 of retail sales. The Jefferson Transit Authority Board is comprised of all three Jefferson County Commissioners, two appointed City of Port Townsend Council members, and one non -voting member representing the interests of the Amalgamated Transit Union #587. Board meetings are held the third Tuesday of every other month. As of December 31, 20291, Jefferson Transit employed 444.447 full-time equivalent employees, with a head count of4-9-50 people. Details for these statistics are shown in the table below. Due to the COVID- 19 p4landemic, Jefferson Transit reduced service from March 28, 2020 to November 1, 2020. Two transit operators resigned during this time period and those positions were not back -filled until 2021. Operations Fixed route 19 16.17 Operations Dial -a -ride 1 1.85 Operations Jefferson Transit Olympic Connection 3 3.01 Jefferson Transit Olympic Connection Supervisor 1 0.49 Dispatch, Field Supervisor & Customer Service 6 5.21 Vehicle Maintenance 6 5.12 Non -Vehicle Maintenance 3 4 Operations & Maintenance Management 4 4.12 Genera 1 6 6.18 General Management 1 1 ATU 587 Represented Staff (from above list) 36 Non -Represented Staff (from above list) 14 Department Operations Fixed route Head =C.. 17 14.76 Operations Dial -a -ride 1.5 1.46 Operations Jefferson Transit Olympic Connection 3.5 3.37 Jefferson Transit Olympic Connection Supervisor 1 0.5 Dispatch, Field Supervisor & Customer Service 5 4.84 c c Non -Vehicle Maintenance 5 3.5 Operations & Maintenance Management 4 4 General 5 5 General Management 2 2 ATU 587 Represented Staff (from above list) 35 Non -Represented Staff (from above list) 14 Section II: Physical Plant Jefferson Transit's mWulti-mWodal f€acility, including a 100-space p€ark & r-Ride, bike barn, electric vehicle chargers, administrative offices, and maintenance and operations facility is located at 63 Four Corners Road in Port Townsend, Washington. Jefferson Transit also owns and operates a 252- space and 7-ADA space p€ark & r-Ride lot and transit center located at Haines Place in Port Townsend. Jefferson Transit's wWWest a€nd service, Jefferson Transit Olympic Connection (JTOC), operates out of a facility leased from the Quillayute Valley School District in Forks. Section III: Service Characteristics & Fare Structure Jefferson Transit Authority operates in Jefferson County, Washington. The county encompasses just under 1,804 square miles of land area and is divided by the Olympic Mountain range. The Olympic National Park, Olympic National Forest, and State land cover 75 percent of Jefferson County. Jefferson Transit Service Area covers 259 square miles. Jefferson Transit provides a variety of public transportation services that include fixed -route, route deviated, and uaepeeJrideshare, with both regional and intercity bus connections. Throughout 2021, Jefferson Transit operated its regular Schedule. '" 2929 seFYiee F@R ^R a "�mited "^' '^ +" Re :PFaRSit tee t igFe ,,.m I,.. els a4eF dFas+;,.. „ts ,^,^. Jefferson Transit's regular service includes nineeig4fixed-routes (including deviated fixed -routes) which operate Monday through Friday from approximately 6:00 a.m. to 8:00 p.m.; all routes operate on Saturdays on a slightly reduced schedule. Jefferson Transit acts as the hub that connects the Olympic Peninsula by partnering with four county transit agencies and the Washington State ferry system. Jefferson Transit's #7 Poulsbo route connects with Kitsap Transit at the North Viking Transit Center. This connection allows riders to board a Kitsap Transit bus to connect with the Washington State ferry in either Bainbridge Island or Kingston. Jefferson Transit's #8 Sequim route connects with Clallam Transit at the Sequim Transfer Center. Jefferson Transit's #1 Brinnon route connects with Mason Transit at Triton Cove State Park. TA Jefferson Transit's #11 service provides service to the Washington State ferry in Port Townsend.6••ermc-ez•••t,; the Plympie Pe ..S611-, b Ftn ,ith 4; t;th. ibli age Re.p,; @ner••d In February 2022, Jefferson Transit introduced a pilot service route, the #14 Kingston Express, and express bus route between Port Townsend and the Kingston Ferry Terminal in Kitsap County. The #14 provides connections to the Washington State Ferry Kingston/Edmonds Service and the Kitsap Transit Kingston Fast Ferry to Seattle. Jefferson Transit operates route -deviated services between Forks and Amanda Park, on Highway 101, in wWestesteFR County Monday through Saturday. This service connects with both Clallam Transit and Grays Harbor Transit. Jefferson Transit provides ADA paratransit service called Dial -A -Ride. ADA PaFatF RS'+ se FViGe ^'a' ^ Ride iS ....ided by I..4eFS8R T..,. _4t Service levels and geographic coverage provide full compliance with federal ADA complementary paratransit regulations. Jefferson Transit travels beyond the ADA % mile requirement by providing one -day per week service to Kala Point, Marrowstone Island, and Cape George. In March 2020, Jefferson Transit made the decision to operate {-K-- with zero fares due to the COVID-19 p4andemic,7Thist4e decision was made to limit contact between transit4& operators and the general public and to also eliminate the costa barrier to the public utilizi when riding transit. At the end of 20291-year-eat, Jefferson Transit continued to operate {-��^^with zero fares. In -April 2022 Jefferson Transit staff and tT-he Authority Board and Staff Plan + eRgage OR ,I,S,.,,aFA'-'Rd f ^",� �,rr,�a�passed a -Zero Fare policy resolution 22-12 for fixed -route (excluding express or pilot services) and Dial -A -Ride services. bmdeF the afie a H+ Section IV: Service connectio Jefferson Transit connects AL passengers to major hubs six days a week, Monday through Saturday. 1 The shuttle buses in Port Townsend "� provide frequent connecting service to the Port Townsend/Coupeville Washington State Ferry terminal. Jefferson Transit connects with Kitsap Transit in Poulsbo; Mason Transit in Triton Cove; a++4-Clallam , qp- Transit in Sequim; and Grays Harbor Transit in Amanda Park.- n,,,, t^ the rnvin 1 o o-,...�emi nn-, 1;9R TF@R� f h as 9AAAPCti9A °; Set t^ • ^ 11I^^ of 2921. The Jefferson Transit Olympic Connection, a 64-mile route that travels between Forks and Amanda Park, links Grays Harbor Transit with Clallam and Jefferson Transit&. Through these connections, passengers shave access to medical specialists in urban areas, catch a flight at SeaTac International Airport, a bus at the Seattle Greyhound terminal or a train at the King Street Amtrak station. Qt F efferson County's economy benefits from the many travelers who use transit to get to the Olympic Discovery Trail; Victoria BC; the Pacific Beaches, or any of the other many scenic locations on the Olympic Peninsula. JT-A Jefferson Transit coordinates its routes to provide service to educational institutions such as the Port Townsend public schools, Chimacum Junior/Senior High School, Quilcene High School, and to Peninsula College in Port Townsend and Port Angeles (via Clallam Transit). Jefferson Transit# also connects to the Washington State University Cooperative Extension ina-t Port Hadlock and to Western Washington University Center at Olympic College in Poulsbo. Life services are incorporated into the routes such as the Port Townsend Food Bank, Jefferson County Courthouse, Jefferson County Library, Jefferson Healthcare, Department of Social and Health Services Port Townsend Community Service Office, local post offices, and the various grocery stores. Routes also stop at popular destinations such as Fort Worden, Jefferson County Fairgrounds, and Dosewallips State Park. Jefferson Transit's Haines Placed Park & Ride in Port Townsend serves as a connection point for the Olympic Discovery Bicycle and Pedestrian Tra4al. Jefferson Transit's 63 Four Corners Park & Ride serves as connection point to the Dungeness Greyhound bus line, and as another connection point to the Olympic Discovery trail. All of Jefferson Transit's fixed -route vehicles are equipped with bicycle racks. Service Connections: Jefferson Transit connects the Olympic Peninsula by providing bus connection services to the following transportation facilities: • n^F` ,^ ^^^'Jefferson Transit's #11 s-Shuttle • ith ^ ^^^ti^^s teconnects with the ^'``"� Washington State Ferry'�- h �^�ow -i*in Port Townsend • North Viking Transit Center in Poulsbo with connections to Kitsap Transit{}, the Washington State Ferry in Bainbridge Island and KingstonWSi= ^^'' ^*"^F VT" 's ~^bites • Sequim Transfer Center in Sequim with connections to Clallam Transit} ;4Rd ^#"^F C4 " Fees • Forks Transfer Center with connections to Clallam Transit49T and Amanda Park with connections to Grays Harbor Transit • Service from Brinnon to Port Townsend and Washington State Ferries `WSP). Connection with Mason Transit ;ehtadulrrc-acnc-d— toAFRP «-PI Y.AithGARRP4iARI; , tt; Qtht.r MT b-1,; I+^I;~^I;-'^,^'"^ +w,@-2 2 at Triton Cove State Park • Haines Place Transit Center with connections to other4TOJefferson Transit bus routes • 63 Four Corners Park & Ride with connections to the Greyhound Dungeness Line • Jefferson Transit's #14 Kingston Express connects with the Washington State Ferry to Edmonds and Kitsap Transit Fast Ferry to Seattle. Section V: Activities and Accomplishments in 30202021 Improve mobilitv in small urban and rural areas develep 9eFYiee^' ~' ARd I#Fategies 4eF the Rext 29 • Work on the �4Jefferson Transit Long Range Plan resumed in October 2020 and was completed in February 2022. The Plan4 was formally approved on February 15th, 2022 under Resolution No. 22 07 at the Jefferson Transit Authority Board Meeting. Opportunities for in -person IT�Jefferson Transit representation were still limited in 2021 due to the COVID-19 p4andemic. 4T-4Jefferson Transit did ^,partner with the local Kiwanis for theme Toys for Tots drive in December of �W$2021. Mostt4theF major festivals and gatherings in Jefferson County were cancelled or held virtually. Jefferson Transit's public outreach focus continues to be providing residents of Jefferson County a ride to school, work, life services, and recreation. The "Try Transit" campaign was launched in June of 2014 and has continued through ;'82$2021. Artwork promoting this slogan is displayed on the sides of many JTA buses, on bus readerboards, and on the electric sign at 63 4 Corners Road. In 2021, Jefferson Transit celebrated its 40th Anniversary serving Jefferson County Communities. Jefferson Transit promoted the anniversary through bus banners and Jefferson Transit promotional items for riders and members of the public. In 2021 Jefferson Transit's I Generall Manager was+s WF ently-a member of the "^Ft Tewns^^ 96IRFise Ret Fy I..f4...1;. A Q^„^ty (;"Matee..tion G^mitt^^ the Port Townsend Chamber of Commerce, the Economic Development Council, and the Washington State Ferry Advisory Committee. The I^�^, General Manager also s+�sat on the Washington State Transit Association (WSTA) Board and 4-was the Secretary of the Peninsula Regional Transportation Planning Organization. -The IMPFem Finance Manager sat4& on the Washington State Transit Insurance Pool Board and ',; �,F'~ ^f^f the Washington State Transit Association's Finance Officers Leadership Committee. The Mobility Operations Manager is the Secretary of the DASH (Disability Awareness Starts Here) 4Board. The Fixed -Route Operations Manager and Mobility Operations Manager are both members of the Jefferson County Climate Action Committee and Washington State Transit Associations Operations Committee. In 2020 2021 Jefferson Transit accomplished the following: • Maintained a second tier of paratransit service providing weekly service to ADA eligible passengers residing outside of the ADA mandated service area, e.g. Kala Point, Marrowstone Island, and Cape George. • I plot^. the gi...,..I,. ❑else , to i 4i.L. ^I^..t.{.. 6.{...,..I^s • Continued to meet EnviroStar goals by using a Biodiesel at a B5 (5%) fuel mix in the Port Townsend -based fleet. • Completed CDLtraining for three€iaeemployees. • Participated in an online regional ridesharing network that now covers Washington, Oregon, and part of Idaho. This service is run by WSDOT and can be found at rideshareonline.com. • Provided "',"'145,695 fixed -route, route -deviated and paratransit passenger trips. • CARtiRl led Completed work with Fehr & Peers on a 20 year Comprehensive Long Range Plan. • Continued to perform fiscal agent duties for the Peninsula Regional Transportation Planning Organization (PRTPO) and Jefferson Transit's General Manager continued to serve on the PRTPO Executive Board as Secretary. • Continued membership with Municipal Research Services Center!NARSC Rosters. • Continued to support the Clallam Transit Interlocal Agreement for the West End Service. • Continued to contract a service provider through WSTIP to provide periodic safe driver testing for uaRpeei-rideshare drivers. • + "'"^' Continued a monitoring contract with Fire Chief LLC to monitor the dry -agent suppression system in JTA's server room. Abigbist • Q;ntiw ^d Finalized work on the Electric Vehicle Study which ^"^' '^' to "^was completed in October 2021. • Continued the Citizen's Advisory Committee, which formally changed its name to the Transit Advisory Group. • Retained the services of Jim Gibson, P.E. as protect manager for the construction of a new Facilities Maintenance building on adiacent property. 1114 Corners Road. • Procured a 2021 Ford Explorer for a Field Supervisor vehicle. • Purchased a tractor for the Facilities Maintenance department. • Hired DID Electrical to install an air-conditioning unit in JTA's server room. • Purchased a new Hunter tire balancing machine for the Vehicle Maintenance department. • Ordered a Trolley -style bus for the downtown shuttle route. • Ordered a medium -duty cutaway style bus for West Jefferson service. • Maintained its commitment to employee and passenger safety during the COVID-19 pRandemic with stringent bus sanitation standards.: bblildiRgs. In P0192021, JTA was awarded Five m;; n several grants which maintain funding through 202-13. The following table shows the grants JTA was awarded: Grant Source 2021-2023 Public Grant Grant $ JTA's Match Transportation Consolidated East Jefferson Operating $2,238,905 $5,649,143 Gra nt 2021-2023 Public West Jefferson Transportation Consolidated Operating (JTOC) $399,959 $479,143 Gra nt 2020 CARES Act Gra nt East/West Jefferson; $1,167,962 $0 Operati ng or Ca pital Two Heavy -Duty 30' a nd 2021 CRRSAA Grant Two Heavy -Duty 35' $3,406,837 $0 Buses 2020-2023 Surface One Heavy -Duty Bus $419,301 $65,440 Transportation Program (STP) 2021-2023 Public One Medium -Duty Transportation Consolidated Cutaway Bus for JTOC $112,000 $28,000 Gra nt One E-Bus and One Light- 2021 Formula Funds Grant Duty Cutaway for East $856,041 $0 Jefferson Service Total 00 20-19-2021 Public Transportation Consolidated East Jefferson Operating $2,674,612 $4,983,687 2019-2021 Public West Jefferson Transportation Consolidated Operating (JTOC) $388,310 $465,187 Grant 2019-2021 Public 11111F-Two Heavy -Duty 30' and Transportation Consolidated Two Heavy -Duty 35' $1,567,836 $391,959 Grant Buses 2020-2023 Surface One Heavy -Duty Bus $419,301 $65,440 Transportation Program STP Due to the 2020 COVID-19 Pandemic, Jefferson Transit was awarded funding from the CARES and CRRSAA Acts4e-t to help pay for expenses/lost revenue related to the pandemic. @"@F';0R TF^Rs-it a Grant Source 2019-2021 Public Grant Grant $ JTA's Match $ Transportation Consolidated East Jefferson Operating $4,935,139 $2,340,286 Grant 2019-2021 Public W es t Jeffers o n Transportation Consolidated Operating (JTOC) $339,771 $407,039 Gra nt 2020 CARES Act Grant $1,167,962 $-0- Operating or Capita I 2019-2021 Public Two Heavy -Duty 30' and Transportation Consolidated Two Heavy -Duty 35' $1,567,836 $391,959 Gra nt Buses 2020-2023 Surface One Heavy -Duty Bus $419,301 $65,440 Transportation Program (STP) Section VI: Proposed Action Strategies & Goals 202-12-20276 Goals, Mission and Strategies, 202-12-20267 The Washington State Department of Transportation requires that transit agencies report their progress towards accomplishing the state's public transportation objectives. These objectives are identified in the Washington Transportation Plan. Jefferson Transit's actions and strategies over the coming six years will be guided by the organization's mission statement and goals which are consistent with Washington State goals, enabling personal mobility, partnering with communities, establishing sustainable financial stability supporting economic opportunity, protecting the environment, conserving energy, and protecting our investments. Additional unfunded projects may be completed as funding becomes available. Conversely, some projects may be postponed if anticipated revenues decrease. Jefferson Transit's Mission is to provide safe, reliable, comfortable public transportation service in Jefferson County which is cost-effective, reduces energy consumption, and contributeslto the cultural, environmental, and economic betterment of the residents of Jefferson County.^'^"`''^ '^I`a"I^ safe, IPffPF1;(;R C;AHIRt- The proposed changes in this plan are action strategies that reflect upon the following State Transportation Service Objectives and Goals. 1. Preservation To maintain, preserve, and extend the life and utility of prior investments in transportation systems and services. Preserve existing transportation service levels: I..ff^...^^ T..,^.;4 made dFa,..;,. ^..,; ^ @,-4,. (60,14) iR 2020 ,rue to the GOVIP 19 PARdt-FRi .. In November 2020, service was restored to pre - pandemic levels. Jefferson Transit has maintained pre -pandemic service levels throughout 2021. ADA Paratransit Services: In areas that have fixed -route service, ADA paratransit service provides safe, effective and efficient door-to-door (line of sight) specialized transportation service, fully compliant with ADA requirements, for people unable to utilize the fixed -route system. This service is provided within a % mile boundary of the fixed -route service routes with the exception of- providing one -day per week service to three communities beyond the minimum % mile service corridor requirement; Kala Point, Marrowstone Island, and Cape George. Fully Accessible Rural Fixed -Route Service: Make general public services as attractive and usable as possible for seniors and people with special needs and promote them as the preferred mobility option. Continued efforts will be made to add passenger amenities (shelters and benches) and accessibility enhancements. Jefferson Transit will analyze fixed -route service performance standards. These standards help guide future service adjustments and assist in the decision making process for service expansion, reduction or elimination. Jefferson Transit will continue to offer transit services to non-traditional customers via the uaRPee-rideshare program. Improvements to Specialized Transportation Service: Continually refine specialized transportation operating methods, using technology where appropriate, to enhance service quality, customer service, and efficiency. Jefferson Transit workeds closely with city,.-4ac-county, and state agencies to promote integrated community design, land use, and transportation investments that improve the quality of life. In addition, Jefferson Transit will work to secure appropriate mitigations (shelters, pullouts, etc.) from land use development. Preserve existing public transportation facilities and equipment: In 2Q;212022-2WG 2027 vehicles and other equipment will continue to be maintained; Jefferson Transit will continue to seek funding and build reserves to be used for scheduled replacement or refurbishment of equipment as illustrated in Section VII, Rolling Stock. Jefferson Transit's maintenance department has an aggressive preventative maintenance program for all vehicles. This program has extended the life of our fleet, from the federal life of 12 years to far beyond that and added millions of miles. Jefferson Transit will continue to provide preventative maintenance on its operations base and its park & ride facilities, as well as replacing office and maintenance equipment to maintain industry standards. Efforts will continue to identify and secure outside funding sources for the ongoing operation of the West Jefferson fixed -route -deviated service. 2. Safety To provide for and improve the safety and security of transportation customers and the transportation system. Below is a chart of JTA's 2414-2015 through PnPn 2021 safety record. Year Effreventable Accident Non -Preventable Accident Passen Even 1 Employee Injury o©©a ©oo© Year Preventable Accident Non -Preventable Accident Passenger Event Employe Injury o©©a o©ea *Figures for 2016 — 242B 2021 reflect data taken from JTA reporting software. Tracking methodology changed to include more diverse instances. Jefferson Transit monitors all service on a daily basis to ensure the safety of passengers and employees. `„�^ Jefferson Transit# participates in local and regional efforts to increase and improve security components on routes, at the #PTC Haines Place Transit Center Park & Ride, and at bus stop locations throughout the service area. Jefferson Transit works collaboratively with the local law enforcement agencies and emergency services to ensure the safety of the community. Jefferson Transit has increased security for passenger and operators by installing camera and video surveillance equipment to the entire fleet. 3. Mobility To improve the predictable movement of goods and people throughout Washington state. Effective Community -based Design: Jefferson Transit provides viable connections throughout the Olympic Peninsula offering coordinated connections with Mason, Kitsap, Clallam, and Grays Harbor Transit systems and the Washington State Ferrysystemie5. Jefferson Transit constructed a trail at its 63 Four Corners facility that will connect with the Larry Scott Trail to Port Townsend. This trail will provide a link to the Olympic Discovery Trail. Jefferson Transit's portion of the Olympic Discovery Trail is projected to be complete by 2022. Improve mobility in small urban and rural areas: As part of an ongoing comprehensive service planning effort, Jefferson Transit will continue investigating opportunities for such enhancements as incremental service improvements for the Tri-Area (Port Hadlock, Irondale, and Chimacum) and implementing efficiencies in all other routes. Jefferson Transit continues to be more actively involved with local committees to identify service strategies and coordination for special needs populations and will continue to seek special needs funding from state, federal, and private sources where possible. Collaboration occurs among federal, tribal, state, regional, local, and private sector partners. Service Marketing and Public Involvement: Keep the public informed regarding transit operations and policies and encourage community involvement. Rigorously promote and market the use of transit services. Continually work to increase system ridership. Jefferson Transit has also accomplished the following: • Collect community feedback through surveys, interviews, and focus groups. Added the ability for riders to subscribe to Rider Alert notices through the Regroup application. Riders now also have the ability to get Rider Alerts via Jefferson Transit's Facebook and Twitter accounts. • Revamped schedules on the website for easier navigation and view -ability. • Continue to use the successful Try Transit slogan. 4. Environment To enhance Washington's quality of life through transportation investments that promote energy conservation, enhance healthy communities, and protect the environment. Jefferson Transit remains committed to reducing carbon emissions to help mitigate climate change. Jefferson Transit has retained the services of TranspoGroup to conduct an Electric Vehicle Feasibility Study. The preliminary findings of this study determined that the use of electric bus technology is currently not viable for most of Jefferson Transit's routes due to the rural nature of the service area. The exception is the #11 Downtown Shuttle route. Jefferson Transit has proposed the purchase of an electric 4alfie-bus for use on this route to its Authority Board; an idea which was met with great support. Jefferson Transit continues to monitor evolving technology to bring environmentally conscious transit options to the community. In March 2020, Jefferson Transit submitted an application for a Low -No Emissions Grant in hopes of obtaining funding for the purchase of battery electric buses. While not selected as a recipient of grant funds, Jefferson Transit is committed to apply for these funding opportunities as they come available. Jefferson Transit Authority Board and staff continue to benefit from close work with the Local 20Z20 and the Climate Action Committee. Members of these organizations provide a wealth of knowledge and helpful suggestions, enabling Jefferson Transit to be a proactive participant on the path to combating climate change. On a smaller scale, Jefferson Transit is e-transitioned to battery electric in its grounds -keeping equipment. While seemingly miniscule, gas -powered lawn equipment emissions are not currently EPA regulated, creating more significant negative environmental impact overtime. Battery electric equipment not only creates zero emissions, but has the added benefit of being relatively silent, enhancing relaxation for wildlife and humans. Maintain Air Quality: Transportation services and facilities help maintain air quality by meeting air quality health standards Jefferson Transit currently uses B5 (5%) Biodiesel fuel in our Port Townsend -based fleet to reduce greenhouse gas emissions. Jefferson Transit has a4se ^ plemented pe4e procedures in place to reduce idle time, further reducing emissions. All buses in Jefferson Transit's current revenue fleet meet the 2018 EPA Carbon Emissions Regulations. Exhaust after -treatment systems, used on all revenue vehicles, are shown to reduce tailpipe emissions by up to 70%. Jefferson Transit will continue to search for new technologies and or fuels that will further reduce greenhouse gas emissions. Meet State Water Quality Standards: Jefferson Transit services and facilities help maintain water quality by meeting Washington state water quality standards. Jefferson Transit has a filtration system under the fuel island, a stormwater retention pond, and numerous swales to mitigate stormwater runoff and provide natural filtration with the use of turf grasses. Jefferson also utilizes a water reclamation system in the bus wash. This system separates oils and dirt from the water used to wash buses, then recycles the water for continued use. This system simultaneously lessens water usage and prevents harmful contaminants from leeching into the groundwater. Reuse and Recycle Resource Materials: Jefferson Transit Services and facilities prudently use, reuse, and recycle resource materials. Jefferson Transit is proud to continually have been awarded a S-star EnviroStar rating in Jefferson County for its use of Biodiesel in East county revenue service. Jefferson Transit views sustainability as an important element of design criteria for transit facilities and incorporated green building design standards in the maintenance and operations facility. Congestion Relief: Jefferson Transit operates with minimal delay and contributes to the continual reduction in the societal, environmental, and economic costs of congestion. TranspoGroup complimented Jefferson Transit's schedule as one of the most efficient they had ever seen. Reduce single occupancy vehicle (SOV) Use and Implement Commute Trip Reduction Methods: The Washington State Legislature passed the Commute Trip Reduction (CTR) Law in 1991 to call on employers to encourage their workers to drive alone less often, reduce carbon emissions, and keep the busiest commute routes flowing. Jefferson Transit encourages and considers a variety of methods and ideas to promote the reduction of SOV use such as: • Continue to support CTR methods including Carpool, VaRpGeiRideshare, b4us, b4icycle, or wWalk • Encourage Rideshare Online • Utilize a bus mentor program to motivate new riders to try transit • Continue active participation with the Jefferson County Climate Action Committee to develop ways to reduce single occupancy vehicle&4F use • Continue to partner with employers, local governments, and the Regional Transportation Planning Organization (RTPO) to ensure local and regional coordination of transportation plans. • Continue to support regional groups dedicated to reducing SOV on the roads. 5. Stewardship To continually improve the quality, effectiveness, and efficiency of the transportation system. Jefferson Transit will continue operational and planning coordination with the region's other public transportation providers, including Washington State Department of Transportation, Clallam, Kitsap, Mason, and Grays Harbor Transit, and the Washington State Ferries. Jefferson Transit will continue to participate in Jefferson County's transportation planning initiatives with the City of Port Townsend and Jefferson County. 6. Economic Vitality To promote and develop transportation systems that stimulate, support, and enhance the movement of people and goods to ensure a prosperous economy. Connecting Local Economies: Jefferson County has the benefit of being at the hub of the Olympic Peninsula. Jefferson Transit connects with Clallam, Grays Harbor, Island, Kitsap, and Mason transits. Jefferson Transit also connects with the Washington State Ferry System in Port Townsend. Jefferson Transit continues to build relationships with the local transit agencies to better understand interdependent growth opportunities. Commuter Service: Job markets are vastly dispersed throughout Jefferson County, along with its residents. Many residents cannot afford self-reliant transportation, or they are eager for a more efficient means to travel. Jefferson Transit supports and continues to reach out to local commuters. Support for Tourism: Recreational travelers have convenient and inviting access to tourist destinations and events, including a Park & Ride facility to allow for parking of recreational vehicles while visiting Historic Port Townsend. Section VII: 20212022-2026 2027 Services, Facilities & Equipment The proposed changes'P"2022-24242027, identified in Section VII, are actions and strategies that reflect the state public transportation goals and policy objectives as well as Jefferson Transit's priorities. It also identifies the methods and materials needed to achieve them. Many of the projects will require funding beyond what is currently available, or will require more funding than is anticipated to be available in the near term. A list of unfunded projects and service requests, both capital and operational, is included in Appendix A. f-acility. Re -scone and complete design of new facilitv at Haines Place Transit Center Capital Projects— System ;ide0ther Building & Structures: • Install c6amera s-Security s-Systems at Jefferson Transit Multi -Modal Facility and Haines Place Transit Center • Complete rleGtF;.- Veh;.-I. CIR64;.- I ; I C;h@F, eF5 @Rd I..4,54616.6,.e Stugy.e€lectric vVehicle i4nfrastructure design and installation. • Complete construction of a new fi`acilities m44aintenance building on property adjacent to 63 Four Corners. • Complete final E4ea*6H4tasks of the Maynard Mountain Repeater radio project • Replace aging bus shelters Capital Assets— ^+heF BUildiAg & 8 tu* System Wide: • Replace aging servers and computers agency -wide. • Li iR s — e sale 6b,TeR+ I,;.... I..+ lights WithI ED's ��� crc'TTg- �f f3cTr ��' ",�.,TS'" r'Tb t Rememe-ai- .@,; that err-,. 61II;Rg 61P ..9RGF@t@ AR +h@ ;.J.... alk P9469R A. the hu' Capital Assets — Revenue Vehicles: • Continue to research No -Emission bus integration into the fleet. Based on the outcome of grant funding and solid infrastructure, future purchases of fixed -route, demand response, and rideshare No -Emission vehicles are being considered. • Purchase a battery -electric 4embus for the #11 d8owntown sShuttle route, with a clean fuel bio-diesel trolley bus as a backup vehicle • TraRSit GlYF l3k; r,,RRtaGtk4R ;n Pork,; Purchase one full-size cutaway vehicle for JTOC service • Purchase two replacement Dial -A -Ride cutaways, one grant funded and one JTA funded. Capital Assets — Service Vehicles: • Order one new pRickup tT-ruck for vVehicle mWaintenance department Capital Assets — Service Equipment: • Purchase one tire carousel upon completion of the Additional Maintenance Bay • Additional projects, listed in Appendix A, may be completed as funding becomes available. Conversely, some projects listed below may be postponed if anticipated revenues decrease. The accomplishments and actions completed in 4828-2021 are listed in Section V of this document. Services Expansion 2022-1-20276 • Use the service standards developed in the Long Range Plan as a tool to guide where expansion is needed. ■ Access to human services for vulnerable populations ■ Affordable housing infrastructure ■ Expanded service hours ■ Commercial infrastructure development ■ Maior community -wide events • Continue to expand bicycle -rider options for using transit. • Implement a commuter route to meet the Kitsap Transit Kingston Fast Ferry to Seattle and the Washington State Ferry system. • Contact local businesses to promote employee ridership programs. • Continue to develep and OMPFeveimprove and implement the marketing plan including online outreach and social media. • Identify and market links between transit and trails for bicycle riders and pedestrians. • Annually review funding opportunities to FeffiR ate—aec—expand se^^d FnpFevementsservice. • • Explore other connecting service options (Ex. QallaM T-FaR64 c+.,;^ti, ShG4. • Planning: Work with developers and local governments to add service, shelters, bus pullouts, rider -controlled light signals at stops, etc., to new commercial areas and housing developments as appropriate. Facilities Expansion 202-12-20262027 • Enhance Haines Place Transit Center configuration to increase capacity. • Upgrade the Jefferson Transit Multi -Modal Facility and Haines Place Transit Center to operate EV Charging Infrastructure. • Add third maintenance bay to the Jefferson Transit Multi -Modal Facility. • Continue to support access to the Olympic Discovery Trail (ODT) through improvements to the 63 Four Corners Park and Ride ODT easement to full paved use by 2022 and marketing of existing facilities (parking, bike barn, etc.). • Improve bus pullout areas along state, county, and city rights -of -way. • Add shelters, and/or bicycle lockers at the following possible locations in €�Jefferson County: Swansonville Road, Taylor & Washington, Umatilla & San Juan, McPherson & 14th, along the Forks/Amanda Park route, and at the Brinnon Store. • Improve Haines Place Transit CenteruPTr Park & Ride facility by upgrading the shelters to improve wind and rain coverage. • Add other Park & Ride improvements where possible that continue to serve the needs of the community and surrounding area. • Continue to partner with community organizations for various activities. • Add Park & Ride areas through public/private partnerships in the following areas: ■ Dabob Road to serve the Toandos Peninsula ■ Hadlock/Chimacum area ■ Chimacum Light • Continue to perform quality bus maintenance, fueling, and washing. • Construct an automatic bus washing system at 63 Four Corners. Equipment — Rolling Stock Note: Heavy-duty and medium -duty buses are also referred to as large transit coaches Due to the COVID-19 p4andemic, Jefferson Transit has no vaRpeel-rideshare groups operating at this time. This six -year plan supports maintaining existing service and expanding vaRpeel-rideshare service, it remains to be seen how the uaRpeei-rideshare programs will operate post-p4landemic. Buses and coaches may be funded at 100% or will require a 20% match from Jefferson Transit. Preservation & Expansion 24"2022-49262027 Repl a cement Large Transit Coaches 0 1 3 0 1 0 0 0 Replacement Large Transit Zero Emission Coaches 1 0 0 1 1 1 Replacement Medium -Duty Cutaways 0 1 3 0 0 0 Replacement Dial -a -Ride Cutaways 2 0 0 2 0 0 Replacement Dial -a -Ride Vans 0 4 0 0 0 0 Replacement Vanpool Vans 0 0 0 0 0 0 Expansion Cutaways 0 1 0 1 2 1 0 0 0 Fxnansinn larPa Transit Coaches 0 I 0 1 1 1 0 1 1 0 Planned Vehicle Orders Replacement Large Transit Coaches 121 1 2022 2 20231 0 2 12026 0 0 Replacement Large Transit Electric Coaches 1 1 1 1 1 0 Replacement Medium -Duty Cutaways 2 0 2 0 2 0 Replacement Dial -a -Ride Vans 4 0 0 4 0 0 Replacement Vanpool Vans 2 2 2 2 0 0 Expansion Vanpool Vans 0 2 0 2 2 0 Ex ansion Large Transit Vehicles 1 0 1 2 0 0 1 0 0 Equipment — Other than Rolling Stock Preservation & Expansion 49"2022-24G2027 • Continue to improve radio system, include West Jefferson Service • Add vehicle location capability to radio system & fleet (automated vehicle locator (AVL)) • Upgrade web & phone system to provide automated services for Dial -A -Ride, trip planning, and other interactive features Section Vill: Capital Improvement Progra Actual2019 Actual2020 Projected 2021 Proposed 2022 Proposed 2023 Proposed 2024 Proposed 2025 Proposed 2026 Preservation Transit Base Preserve & Upgrade $36,616 $7,936 $50,000 $1,150,000 $50,000 $50,000 $50,000 $50,000 Passenger Amenities&Services $120,773 $50,000 $100,000 $50,000 $50,000 $50,000 $50,000 Maintain Equipment $0 $0 $50,000 $50,000 $50,000 $50,000 $50,000 $50,000 Replacement service Vehicles $19,975 $75,000 $60,000 $60,000 $60,000 $60,000 $60,000 Large Transit coaches $0 $1,957,394 $500,000 $0 $1,500,000 $0 $0 $0 Notes $0 1@500000 3@ 500,000 Large Transit Electric Coaches $0 $700,000 $0 $0 $700,000 $O Notes 1 @ 700,000 1 @ 700,000 Medium -Duty Cutaways $0 $0 $150,000 $0 $150,000 $450,0001 $0 $0 Notes 1 @ 150,0001 1 @ 150,000 3@ 150,000 DAR Cutaway Vehicles $185,172 $0 $0 $180,000 $0 $0 $180,000 $0 Notes 2 @ 90,000 2 @ 90,000 DAR Vans $0 $0 $0 $0 $180,000 $0 $0 $0 Notes 4 @ 45,000 Vanpool Vans $0 $0 $0 $0 $0 $0 $0 Notes Preservation Totals 1 $362,5361 $1,965,3301 $875,0001 $2,240,000 $2,040,000 $660,0001 $1,090,000 $210,000 Expansion Passenger Amenities & Services $0 $57,268 $50,000 $50,000 $50,000 $50,000 $50,000 $50,000 Equipment/Service Vehicles $3,260 $49,680 $30,000 $50,000 $50,000 $50,000 $50,000 $50,000 Large Transit Coaches $0 $486,394 $350,000 $0 $0 $500,000 $0 $500,000 1@ 500,000 Expansion Cutaways $0 $0 $0 $0 $0 $250,000 $0 $0 2@ 125,000 New Facility Design/construction $16,181 $9,717 $1,071,000 $0 $0 $0 $0 $0 634 Corners EVlnfrastructure $79,362 $0 $0 $0 $1,500,000 $0 $0 $0 Enhance Haines Place Park&Ride $0 $150,000 $500,000 $4,000,000 $500,000 $250,000 $250,000 HPTC EV Infrastructure $0 $101,055 $31,000 $0 $1,500,000 $0 $0 $0 ITSlmprovements $10,900 $45,112 $190,000 $120,000 $120,000 $120,000 $120,000 $120,000 Transit Shelters&I-Stops $0 $25,000 $45,000 $25,000 $25,000 $25,000 $25,000 $25,000 Vanpool Vans $0 $0 $0 $0 1 $0 $0 $0 $0 Notes Expansion Totals $30,3411 $774,225 $1,917,000 $745,0001 $7,245,000 $1,495,000 $495,000 $995,000 Total Capital Expense $392,877 $2,739,555 $2,792,000 $2,985,000 $9,285,000 $2,155,0001 $1,585,000 $1,205,000 Anticipated Capital Grant Revenues $0 $1,551,309 $539,301 $2,388,000 $7,428,000 $1,724,000 $1,268,000 $964,000 Anticipated Capital Reserve Used $392,877 $1,188,246 $2,252,699 $597,000 $1,857,000 $431,000 $317,000 $241,000 Section IX: Operating Data 2019 2020 2021 2022 2023 2024 2025 2026 Fixed -Route Revenue Hours* 17,176 10,772 17,601 19,301 19,687 20,081 20,282 20,484 Revenue Miles* 454,661 291,429 465,911 510,911 516,020 521,180 526,392 531,656 Passenger Trips* 243,643 101,073 111,180 112,292 114,538 117,974 123,873 130,066 Fatalities 01 0 01 0 0 0 01 0 Reportable Injuries 0 0 0 0 0 0 0 0 Collisions 0 0 0 0 0 0 0 0 Gasoline 0 0 0 0 0 0 0 0 Biodiesel Fuel Consumed 81,924 44,940 83,049 86,424 88,152 89,916 90,815 91,723 Diesel Fuel Consumed 0 0 0 01 0 0 0 1 Route -Deviated Revenue Hours 4,652 3,413 3,754 4,130 4,956 6,442 6,764 7,103 Revenue Miles 143,435 102,856 113,142 124,456 149,347 194,151 203,859 214,051 Passenger Trips* 15,446 5,722 6,2941 6,924 8,308 10,801 11,341 11,908 Fatalities 0 0 0 0 0 0 0 0 Reportable Injuries 0 0 0 0 0 0 0 0 Collisions 0 0 0 0 0 0 0 0 Gasoline 0 0 0 0 0 0 0 0 BiodieselFuelConsumed 0 0 0 0 0 0 0 1 Diesel Fuel Consumed* 13,853 8,6001 9,4601 10,4061 12,487 16,233 17,0451 17,897 2021 2022 2023 2024 2025 2026 2027 Fixed -Route Revenue Hours 17,167 18,867 19,244 19,629 19,826 20,024 20,224 Revenue Miles 454,352 499,352 504,346 509,389 514,483 519,628 524,824 Pa ss a nge r Tri ps 131,708 133,025 135,686 139,756 146,744 154,081 161,785 Fatalities 0 01 0 01 0 0 0 Reportable Injuries 0 0 0 0 0 0 0 Collisions 0 0 0 0 0 0 0 Gasoline 0 0 0 0 0 0 0 Biodiesel Fuel Consumed 75,027 76,527 78,058 79,619 80,415 81,219 82,031 Diesel Fuel Consumed 0 0 0 0 0 0 0 Route -Deviated Revenue Hours 4,545 5,000 6,000 7,800 8,190 8,599 9,029 Revenue Miles 141,252 155,377 186,453 242,388 254,508 267,233 280,595 PassengerTrips 5,532 6,085 7,302 9,493 9,968 10,466 10,989 Fatalities 0 0 0 0 0 0 0 Reportable Injuries 0 01 0 01 0 0 0 Collisions 0 0 0 0 0 0 0 Gasoline 0 0 0 0 0 0 0 Biodiesel Fuel Consumed 0 0 0 0 01 0 0 Diesel Fuel Consumed 13,922 15,314 18,377 23,890 25,084 26,338 27,655 Section IX: Operating Data - Continued 2021 2022 2023 2024 2025 2026 2027 Dial -A -Ride Revenue Hours 4,218 4,260 4,303 4,346 4,389 4,433 4,477 Revenue Miles 44,626 45,072 45,523 45,978 46,438 46,902 47,371 PassengerTrips 8,455 8,540 8,625 8,711 8,798 8,886 8,975 Fatalities 01 0 01 0 0 01 0 Reportable Injuries 0 0 0 0 0 0 0 Collisions 0 0 0 0 0 0 0 Gasoline 4,138 4,179 4,221 4,263 4,305 4,349 4,392 Biodiesel Fuel Consumed 3,131 3,162 3,193 3,225 3,258 3,290 3,323 Diesel Fuel Consumed 0 0 0 01 0 0 0 Rideshare* +0Van +0Van +0Van +0Van +0Van +0Van +0Van Revenue Hours 0 0 0 0 0 0 0 Total Vehicle Miles 0 0 0 0 0 0 0 PassengerTrips 0 0 0 0 0 01 0 Fatalities 0 0 0 01 0 0 0 Reportable Injuries 0 0 0 0 0 0 0 Collisions 0 0 0 0 0 0 0 Gasoline 0 0 0 0 0 0 0 Biodiesel Fuel Consumed 0 01 0 0 01 0 0 Diesel Fuel Consumed 0 0 0 0 0 01 0 *Rideshare (formerly Vanpool) has no active users at this time. Due to changes in the laws regarding how Rideshare can be used, this program will be reevaluated as different uses are implemented. 2019 2020 2021 2022 2023 2024 2025 2026 Dial -A -Ride Revenue Hours* 6,074 3,726 6,134 6,196 6,258 6,320 6,383 6,447 Revenue Miles* 55,430 35,748 55,984 56,544 57,110 57,681 58,257 58,840 Pass enger Tri ps * 12,881 7,043 13,010 13,140 13,271 13,404 13,538 13,673 Fatalities 01 0 01 0 0 01 0 0 Reportable Injuries 0 0 0 0 0 0 0 0 Collisions 0 0 0 0 0 0 0 0 Gasoline* 2,468 3,573 2,492 2,517 2,542 2,568 2,593 2,619 Biodiesel Fuel Consumed* 3,961 2,466 4,001 4,041 4,081 4,122 4,163 4,205 Diesel Fuel Consumed 0 0 0 0 0 0 0 1 Vanpools +0 Van +0 Van +0 Van +0 Van +0 Van +0 Van +0 Van +0 Van Revenue Hours 938 555 555 555 555 555 555 555 Total Vehicle Miles 39,746 22,699 22,699 22,699 22,699 22,699 22,699 22,699 Pass enger Trips 5,290 1,431 1,431 1,431 1,431 1,431 1,431 1,431 Fatalities 01 0 01 0 0 0 0 0 Reportable Injuries 0 0 0 0 0 0 0 0 Collisions 0 0 0 0 0 0 0 0 Gasoline 2,473 1,269 1,269 1,269 1,269 1,269 1,269 1,269 Biodiesel Fuel Consumed 0 0 0 01 0 0 0 0 Diesel Fuel Consumed 0 01 0 01 0 0 0 0 ' *JTA believes DAR ridership will resume pre-COVID rates faster than fixed -route. Section X - Operating Revenues & Expenditures, 20202021-28252026 2019 ACTUAL 2020 ACTUAL 2021 BUDGET/PROJ 2022 PROD. 2023 PROD. 2024 PROD. 2025 PROD. 2026 PROD. .......................................... ......................................................................... .......................................... ......................................................................... .......................................... ......................................................................... .......................................... ......................................................................... ......... ......... ......... ......... .................................................. .................................................. .................................................. .................................................. ......... ......... ......... ......... ......... ......... ......... ......... ......... ......... ......... ......... General Fund Beginning Balance $1,346,209 $882,696 $1,41BAS3 $1,500,000 $1,660,006 $1,770,693 $1,770,693 $1,828,157 .......................................... ......................................................................... .......................................... ......................................................................... .......................................... ......................................................................... .......................................... ......................................................................... ......... ......... ......... ......... .................................................. .................................................. .................................................. .................................................. ......... ......... ......... ......... ......... ......... ......... ......... ......... ......... ......... ......... Sales Tax $5,521,927 $5,315,681 $4,720,000 $4,861,600 $5,007,448 $5,157,671 $5,157,671 $5,312,402 State operating Grant $464,662 $133,730 $121,438 $283,362 $283,362 $283,362 $283,362 $283,362 Local Gra nts & Co ntributi ons $19,500 $22,000 $19,500 $19,500 $19,500 $19,500 $19,500 $19,500 Fares' $156,763 $32,992 $0 $163,097 $166,359 $169,686 $169,686 $173,080 Federal (5311) operating Grant $1,058,081 $632,002 $534,291 $716,691 $716,691 $716,691 $716,691 $716,691 Federal Capital Grants $0 $1,551,309 $539,301 $1,508,000 $7,428,000 $1,724,000 $1,268,000 $964,000 Other Federal Grants $0 $2,159,443 $3,406,837 $0 $0 $0 $0 $0 State Capital Grants $0 $0 $0 $0 $0 $0 $0 $0 Vanpool $22,3191 $10,909 $0 $70,000 $80,000 $90,000 $90,000 $90,000 Misc. Revenue $178,256 $76,176 $25,200 $25,956 $26,735 $27,537 $27,537 $28,363 Sub -total $7,421,508 $9,934,241 $9,366,567 $7,648,206 $13,728,095 $8,199,447 $7,732A47 $7,587,397 Gen Fund +Revenue Totals $8,767,717 $10,816,937 $10,785,020 $9,148,206 $15,388,101 $9,959,141 $9,503,141 $9,415,554 .......................................... ......................................................................... .......................................... ......................................................................... .......................................... ......................................................................... .......................................... ......................................................................... ......... ......... ......... ......... .................................................. .................................................. .................................................. .................................................. ......... ......... ......... ......... ......... ......... ......... ......... ......... ......... ......... ......... Operating Expenses .................... .................................................. .................... ......... ......... .................................................. .................................................. ......... ......... ......... Administration $942,873 $985,342 $1,024,7561 $1,065,746 $1,108,376 $1,152,7111 $1,198,819 $1,246,772 Haines Place PNR $393,9811 $363,096 $60,866 $63,300 $65,832 $68,466 $71,204 $74,053 Vehicle Maintenance $848,936 $882,005 $917,285 $953,977 $992,136 $1,031,821 $1,073,094 $1,116,018 Facility Maintenance $283,738 $328,068 $343,263 $356,993 $371,273 $386,124 $401,569 $417,632 General Operations/Vanpool $2,180,752 $2,275,110 $2,682,868 $2,790,183 $2,901,790 $3,017,862 $3,138,577 $3,264,120 Operating Expenses Totals $4,650,280 $4,833,621 $5,029,038 $5,230,199 $5,439,407 $5,656,984 $5,883,263 $6,118,594 .......................................... ......................................................................... .......................................... ......................................................................... .......................................... ......................................................................... .......................................... ......................................................................... _ _ ......... ......... ......... ......... _ .................................................. .................................................. .................................................. .................................................. _ _ _ ......... ......... ......... ......... _ ......... ......... ......... ......... _ ......... ......... ......... ......... _ Capital Projects Vehicles $185,1721 $2,464,871 $1,000,000 $880,000 $1,830,002 $1,200,000 $880,000 $500,000 Vanpool $0 $0 $0 $0 $0 $0 $0 $0 New/Repl Sery Vehicles $19,975 $0 $105,000 $110,000 $110,000 $110,000 $110,000 $110,000 iTSlmprovements $14,160 $45,111 $190,000 $120,000 $120,000 $120,000 $120,000 $120,000 Facility improvement $236,720 $0 $181,000 $1,600,000 $7,000,000 $500,000 $250,000 $250,000 Misc. Capital Projects $16,181 $59,3961 $245,000 $275,000 $225,000 $225,000 $225,000 $225,000 Office Furniture & Equipment $0 $7,936 $0 $0 $0 $0 $0 $0 New Facilities Capital 1 $0 $0 $1,071,000 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 Capital Projects Totals 1 $472,208 $2,577,3141 $2,792,000 $2,985,000 $9,285,000 $2,155,000 $1,585,000 $1,205,000 *Authority Board and staff plan to discuss fare structure duri ng the 2022 budget meeti ngs. Operating Revenues and Expenditures continued: 2019 ACTUAL 1 2020 ACTUAL 2021 PROJ. 2022 PROD. 2023 PROD. 2024 PROD. 2025 PROJ. 2026 PROJ. Total Revenue(+) $8,767,717 $10,816,937 $10,785,020 $9,148,206 $15,388,101 $9,959,141 $9,503,141 $9,415,554 Operating Expenses-) $4,650,280 $4,833,621 $5,029,038 $5,230,199 $5,439,407 $5,656,984 $5,883,263 $6,118,594 Capital Projects-) $472,208 $2,577,314 $2,792,000 $2,985,000 $9,285,000 $2,155,000 $1,585,000 $1,205,000 Debt service(-) $369,298 $0 $0 $0 $0 $0 $0 $0 Inc. to Cap. Res.-) $2,013,239 $3,373,997 $3,716,682 $750,0001 $750,000 $750,0001 $750,000 $750,000 Inc to Operating Res.(-) $832,147 $0 $0 $0 $50,000 Inc to Unemployment Res.(-) $750 $0 $0 $0 $0 $0 $0 $0 Xfers From Cap. Reserve(+) $472,208 $1,026,005 $2,252,699 $1,477,000 $1,857,000 $431,000 $317,000 $241,000 Xfers From Oper. Reserve(+) $0 $0 $0 $0 $0 $0 $0 $0 Xfers From Fac.Reserve(+) $0 $0 $0 $0 $0 $0 $0 $0 Retained Earnings $0 $0 $0 $0 $0 $0 $0 $0 Year End General Fund Bal. $902,003 $1,058,011 $1,500,000 $1,660,006 $1,770,693 $1,828,157 $1,601,878 $1,532,961 ....................... .......................................... ......................................................................... .......................................... ......................................................................... .......................................... ......................................................................... .......................................... ......................................................................... ......... ......... ......... ......... ......... ......... ......... ......... ........................................ ........................................ ........................................ ........................................ ......... ......... ......... ......... ......... ......... ......... ......... ......... ......... ......... ......... Dedicated Capital Rep. Fund .................................................. . ................... .................................................. .................................................. ......... ......... ........................................ ......... ......... ......... ......... ......... ......... ......... ......... ......... Beg Cap. Rep Fund $3,018,152 $4,559,183 $7,057,175 $8,521,158 $7,794,158 $6,687,158 $6,687,158 $7,006,158 Capital Repl. Fund (+) $2,013,239 $3,523,997 $3,716,682 $750,000 $750,000 $750,000 $750,000 $750,000 Capital Purchase(-) $472,208 $1,026,005 $2,252,699 $1,477,000 $1,857,000 $431,000 $317,000 $241,000 Year End Cap. Rep. Fund Bal. $4,559,183 $7,057,175 $8,521,158 $7,794,158 $6,687,158 $7,006,158 $7,120,158 $7,515,158 ......................................................................... .......................................... ......................................................................... .......................................... ......................................................................... .......................................... ......................................................................... .......................................... ......................................................................... ......... ......... ......... ......... ......... ......... ......... ......... ........................................ ........................................ ........................................ ........................................ ......... ......... ......... ......... ......... ......... ......... ......... ......... ......... ......... ......... ......... ......... ......... Dedicated Facilities Rep. Fund .................... .................................................. . ................... .................................................. ......... ......... ......... ......... ........................................ ........................................ ......... ......... ......... ......... ......... ......... Beg Facilities Fund $0 $0 $0 $0 $0 $0 $0 $0 Capital Facil. Fund(+) $0 $0 $0 $0 $0 $0 $0 $0 Capital Purchase(-) $0 $0 $0 $0 $0 $O $O $0 Year End Fac. Rep. Fund Bal. $0 $0 $0 $0 $0,$0 $0 $0 .......................................... ......................................................................... .......................................... ......................................................................... .......................................... ......................................................................... .......................................... ......................................................................... ......... ......... ......... ......... ......... ......... ......... ......... ........................................ ........................................ ........................................ ........................................ ......... ......... ......... ......... ......... ......... ......... ......... ......... ......... ......... ......... Dedicated Oper. Res. Fund .................... .................................................. .................... ......... ......... ......... ......... ........................................ ........................................ ......... ......... ......... Beginning Oper Reserve $1,350,0001 $2,032,147 $2,032,147 $2,032,147 $2,032,147 $2,032,147 $2,032,147 $2,032,147 Annual Oper Reserve(+) $682,147 $0 $0 $0 $0 $0 $0 $0 Xferto General Fund (-) $0 $0 $0 $0 $0 $0 $0 $0 Year End Oper. Res. Fund Bal. $2,032,147 $2,032,147 $2,032,147 $2,032,147 $2,032,147 $2,032,247 $2,032,147 $2,032,147 .......................................... ......................................................................... .......................................... ......................................................................... .......................................... ......................................................................... ......................................................................... ......... ......... ......... ......... ......... ......... ........................................ ........................................ ........................................ ......... ......... ......... ......... ......... ......... ......... ......... ......... ......... ......... ......... Available Operating Cash $7,493,333 $10,147,332 $12,053,304 $11,486,311 $10,489,998 $10,866,462 $10,754,193 $11,080,266 Total On-GoingRevenue Less .................................................. ......... ......... ......... Oper Exp for Each Yr. $1,536,884 $1,334,877 $371,891 $727,430 $674,8281 $618,277 $391,998 $312,224 Six -Year Budget Assumption Information Operating: • Sales Tax Receipts for 2021 were 22% over 2020. Sales Tax Receipts for 2021 are anticipated to be up 5% compared to 2020_7 2022 to 2025 sales tax projections are set at a conservative 2% annual growth (using 2019 as the base year).( • The Olympic Connection service continues to be funded by grants and contributions from the partner members. • Expenses are projected to increase 2% annually over the next six years. • The Board yAll a;.,.,,... 4@F +. + F(.. F ltwe seFVi..e dbi FiRg 2922 bbid..et di,;@-+;,;it;R,;made the decision to implement a zero -fare structure for all riders under eighteen in April 2022. Capital: • New acquisitions and the unfunded portion of replacement acquisitions are funded from grants (typically at 80%) and the Authority's Reserve for Replacement. • Operations/Maintenance/Administration facility preservation and expansion is funded with grants, reserves, partnerships with other appropriate agencies and entities, and the match of the value of the current facility and property. • VaRpee4Rideshare expansion is predicated with the possibility that changes may be made statutorily allowing vaRpeel-rideshare to be used for other programs. Appendix List Appendix A: Requested Services & Projects Appendix B: Organizational Chart Appendix C: Route Maps & Schedules Appendix A: Requested Services & Projects The Services list constitutes requests from customers and staff. These have not been vetted to see if they align with Jefferson Transit's mission or service model. They are also contingent on available funding. Expansion 39"2022-40ZG2027 The top 10 listed received the most high priority service project ratings from public & customer comments and staff: 1. Continue to work toward installing higher functioning routes as requested by the public. 2. Add Commuter and Connector runs, Port Townsend in -town service hours, Tri-Area mid -day runs, and Marrowstone Island service. 3. Implement service along Cape George Road, Hastings, Jacob Miller Road, and Discovery Road. 4. Plan improved access to Senior Meals and services and expand paratransit service beyond ADA requirements. 5. Later service in -town and in Tri-Area, expand service along Beaver Valley Road to service Park & Ride on SR104, develop a route from West Valley Road to Egg & I Road, back to Center Road, a Tri-Area loop, and back to Port Townsend. 6. General public dial -a -ride service, (a combined fixed -route and demand service to serve several communities) or fixed route service to Marrowstone Island and Fort Flagler, Kala Point, and Cape George service; may include weekend passenger only ferry excursion service with seasonal parameters and a competitive fee structure. 7. Kitsap County Connections: evaluate needs for connection to Kingston Ferry and Olympic College-Poulsbo campus; service for Poulsbo branch of Olympic College; and evaluate service change for transfer to Kitsap Transit at Bainbridge Island ferry at Olympic College. Also increase weekend services to/from Poulsbo, and reinstate Sunday service if Kitsap Transit does. 8. Provide service to SR19/SR104 Park & Ride. 9. Increase shuttle to every 15 minutes instead of every 30 minutes. 10. Review need for transit service to Jefferson County Airport. Unranked: 11. Rideshare-Actively participate in the Puget Sound Region's rideshareonline.com project and expand uaRpeel-rideshare marketing efforts and study Flex-Car/Truck feasibility. 12. Continue to develop educational outreach to teach youth and seniors how to use the bus, perhaps partner with health awareness and improvement/education programs. 13. Review service needs of all East Jefferson County's campuses (Fort Worden, NW Maritime Center, School of Wooden Boat Building, and existing public school campuses). 14. Plan a green bike program, providing loaner bikes for use around town. 15. Miscellaneous: a. Saturday garage -sale bus b. Summer express service, three times daily, between Fort Worden and Haines Place Transit Center, and Fort Flagler and Haines Place Transit Center. c. Sunday morning service to help people get to early church services. d. Service to upper SR20 business district in Port Townsend. e. Saturday evening shuttle for monthly art walks. f. Partner with Local 20/20 T-Lab to encourage bus/pedestrian trips. 16. South County Services: g. Service to the Brinnon Community Center. h. Service to Coyle and other remote areas. Perhaps using a uaRpeel-rideshare style service model. i. Closer connections from Brinnon to Kitsap County and Brinnon to Clallam County that do not require traveling into the Tri-Area. Perhaps have Sequim to Poulsbo along Highway 104 to connect with Brinnon Service. 17. Jefferson Transit Olympic Connection -earlier fixed -route to Lake Quinalt and for summer service to Upper Hoh Road to ranger station. Summer service to trailheads. 18. Clallam County Connection -Expand service to Sequim to make transportation to Victoria B.C. easier, perhaps seasonally and/or less frequently than every day. 19. Regional Connections: j. Dungeness Regional transit service between Clallam and Kitsap County. k. Bainbridge Island or Kingston. I. Sequim to Poulsbo and Silverdale (direct express) perhaps one day a week. m. Link up with regional effort to provide seamless transportation from Canada to southern Oregon. n. Streamline transportation from Port Townsend to SeaTac Airport; add an express trip once or twice a week. 20. Coordinate fixed -route service to provide connections to travelers who arrive or depart Jefferson County on ferry service, both private carriers and the ferry system. 21. Incorporate an interactive county connection master map on the website and coordinates on the brochures to help visitors and new residents better understand the county area. Facilities Expansion 20212022-20262027 1. Have signage and benches at all stopes, add shelters to selected stops. 2. Plan Park & Ride network between Tri-Area, Port Ludlow, and Highway 104. 3. Park & Ride improvements where possible that serve the needs of the community (food bank, daycare, street food); partner with churches and other organizations as appropriate. 4. Plan and design West Jefferson Transit Center, including maintenance shop and covered parking, partner with Clallam Transit and Jefferson County. 5. Add two Simme-Seats — (1) Hadlock & Highway 19 across from the Glass Doctor, and (2) to be determined. Equipment — Rolling Stock Preservation & Expansion 202 12022-20262027 Note: Heavy-duty and medium -duty buses are also referred to as large transit coaches. 1. New Buses 2. Acquire electric vehicle for staff use (shelter checks, schedule distribution, mail runs, etc.) 3. Replace 42 ADA equipped vans (like Amerivans) 4. Replace 9-6 Heavy -Duty Coaches 5. Replace 4 Medium -Duty Cutaways. Equipment — Other than Rolling Stock Preservation & Expansion 20232022-20262027 1. Add enunciator equipment to all vehicles (new vehicles come equipped with this) 2. Upgrade computer software, hardware, and servers. weFrie„s 3. Integrate interactive bus stops 3A Authority Board Agenda Summary Y MEETING DATE: June 21. 2022 AGENDA ITEM: Resolution 22-14: Authorizinq the Interim General Manager to Sign an Agreement with GMP Consultants SUBMITTED BY: Nicole Gauthier TITLE: Interim General Manager DEPARTMENT: Administration Resolution 22-14 EXHIBITS/ Professional Services Agreement: 2022-03 Recruitment Firm ATTACHMENTS: Scope of Services BUDGETARY IMPACT (if applicable) BUDGETED: NIA -Adjustment Required EXPENDITURE REQUIRED: $30,000 plus additional expenses FUNDING SOURCE: Capital Fund REVIEWED BY: RECOMMENDATION: Approve JTA conducted an RFQ process and recommends the contract be awarded to GMP Consultants. SUMMARY STATEMENT: RECOMMENDED Motion: Move to approve Resolution 22-14: Authorizing the Interim ACTION/MOTION: General Manager to sign an Agreement with GMP Consultants to recruit for a permanent General Manager. I Jefferson Transit Authority 2 Resolution No. 22-14 4 A RESOLUTION of the Board of Directors of the Jefferson County Public Transportation 5 Benefit Area, hereinafter called the "Authority" authorizing the Interim General Manager to 6 Sign an Agreement with GMP Consultants to recruit for a permanent Jefferson Transit 7 Authority General Manager. 8 9 WHEREAS, Article V, Section 5.1 of the Jefferson Transit Authority Board Bylaws 10 authorizes the Authority to appoint a general manager; and 11 12 WHEREAS, the Authority desires to commence recruiting for the appointment of a 13 permanent general manager to replace the general manager who retired on May 31, 2022; and 14 15 WHEREAS, the Authority appointed an interim general manager, and 16 17 WHEREAS, Jefferson Transit staff and Authority Board subcommittee completed an 18 RFQ process. GMP Consultants was the firm with the highest cumulative score. Jefferson 19 Transit staff and Authority Board subcommittee recommends a contract be awarded to GMP 20 Consultants to recruit for a permanent general manager; and 21 22 WHEREAS, Jefferson Transit Authority is ready to proceed with the project and now 23 requires authorization from the Authority for the Interim General Manager to sign said 24 agreement; 25 26 NOW, THEREFORE, BE IT RESOLVED that the Jefferson Transit Authority Board 27 does hereby authorize the Interim General Manager to sign and execute the Agreement with 28 GMP Consultants in the amount of $ 30,000.00, plus additional expenses, to recruit for a 29 permanent Jefferson Transit Authority General Manager. 30 31 CERTIFICATION 32 The undersigned duly qualified Clerk of the Board, acting on behalf of the Jefferson 33 County Public Transportation Benefit Area, certifies that the foregoing is a true and correct 34 copy of a resolution adopted at a legally convened meeting of the Jefferson Transit Authority 35 Board held on this 21st day of June, 2022. 36 37 Chair Member Vice Chair Member Attest: Member Clerk of the Board Resolution 22-14: Authorization for the GM to sign an Agreement with GMP Consultants Draft for Adoption: June 21, 2022 Page 1 of 1 MARCH 2O22 Recruitment Services Proposal FOR JEFFERSON TRANSIT AUTHORITY PRESENTED BY Greg AA. Prothman President, GMP Consultants March 18, 2022 Ms. Jayme Brooke Grants & Procurement Coordinator Jefferson Transit Authority 63 4 Corners Road Port Townsend, WA 98368 Dear Ms. Brooke, G �-��MP CONSULTANTS Thank you for the opportunity to provide a proposal to conduct General Manager search services for Jefferson Transit Authority (JTA). I am pleased to submit our proposal to assist with this important recruitment. The proposal provides a proposed project schedule, work plan, professional fee and a warranty & guarantee. We believe our firm offers several distinct advantages to Jefferson Transit Authority: A tested, successful approach. Having personally conducted over 100 city/county management searches, our proven process provides a best practices approach to this important recruitment. As the previous founder and CEO of the Prothman Company, I was the driving force that brought the search expertise as well as industry knowledge the lead to the successful search and selection of 7 transit general managers. With creation of GMP Consultants LLC I now bring a highly experienced group of talented former public sector practitioners who bring direct experience in all facets of local government that no other firm in the Northwest can match. If you have any questions regarding the proposal and the associated project schedule, please do not hesitate to contact me. I look forward to hearing from you and hope to have the opportunity to work with you on this important recruitment. Sincerely, Greg M. Prothman President, GMP Consultants LLC ..GMP ABOUT GMP CONSULTANTS GMP Consultants is a Pacific Northwest -based public sector executive search firm with a collective 180 years of local government leadership experience with both regional and national relationships. GMP Consultants offer our clients experienced subject matter experts with a solid understanding of local government coupled with decades of experience. They have served in a wide range of positions, from city & county managers to planning & public works director to director of management information systems and finance director. Our Qualifications Founded and led by Greg M. Prothman, formerly the CEO of Prothman, GMP consultants have worked on over 400 executives searches and over 80 public sector consulting projects. All our senior search consultants are active in both ICMA and local state level city management associations or in their respective professional associations. Why Choose GMP? What you get with GMP Consultants is personal service. You appreciate it when phone calls are returned, projects stay on schedule and your challenges are given thorough and creative thinking. While other companies may assign your business to lesser experienced staff, we offer exceptional service from senior - level consultants. Our entire executive recruitment group works as a team to leverage their networks to assist with each recruitment. • Service & Relationship - Our consultants bring a reputation for providing outstanding service and building lasting relationships with both clients and candidates. ■ Customized Solutions - We take the time to become familiar with your organization to ensure that we offer the best solution not just offering a single service. • People First - We work closely with you and your candidates through every stage of the recruitment process, creating a welcoming candidate experience and ensuring an effective recruitment outcome. • Team Approach - Our entire consulting group works as a team to leverage their networks to assist with each assignment and give your challenges thorough and creative thinking. CHALLENGES & OPPORTUNITIES FOR THIS RECRUITMENT Some challenges for recruiting a General Manager for Jefferson Transit Authority will be the high cost of housing, a competitive salary, a location away from an urban center, and the realities of "the great resignation" resulting in a diminished applicant pool nationwide. However, the General Manager position is a good job with a stable Board of elected officials representing member agencies and the area is noted for its high quality of life in a scenic area with an abundance of recreation opportunities. 4+�►. GMP �� i ONSULTANTS PROJECT TEAM MEMBERS Greg M. Prothman — President Greg offers a unique combination of 20+years of experience in various functions of government and 25 years of experience in public sector recruitment. Prior to forming GMP Consulting, Greg founded and was the driving force at Prothman Company as its CEO. Prior he was a partner at Waldron & Company. Early in his career Greg served as a police officer for the University of Washington and the City of Renton. He left police work after completing his Master's degree in Public Administration and accepted an administrative position for the City of Des Moines, WA. He was quickly promoted to Assistant City Manager and then City Manager. A Seattle native, Greg completed his BA at Western Washington University and his Master of Public Administration (MPA) degree from the University of Washington. Additionally, he completed the Senior Executives in State and Local Government program at Harvard University. Greg is a volunteer member of Seattle Mountain Rescue and a member of Crystal Mountain Ski Patrol. Andrew Neiditz — Senior Consultant Andrew is a tenured public administration professional bringing over 40 years of public sector leadership and management experience. Prior to retirement Andrew was the first executive director for the newly created South Sound 911 where he managed the consolidation of dispatch services for 19 police and 22 fire departments. Prior, he served as city manager for the City of Lakewood, WA for eight years and City Administrator for the City of Sumner, WA for six years. Andrew also has extensive leadership experience at county level having served as Deputy County Executive for Pierce County, WA for eight years. Andrew is a recognized leader in his professional associations having served as International City Manager Association's regional Vice President and Washington City Manager Association President. Andrew has a Bachelor of Arts in Social Work from Stockton State College and a Master of Public Administration from the University of Oregon. In addition to being an ICMA credentialed manager he has also attended the Senior Executive Program, State and Local Government at Harvard University. ADDITIONAL GMP TEAM MEMBERS Bob Larson —Senior Consultant Bob is an experienced municipal manager who has served in senior management positions and local government since 1986. He is recently retired from City of Gig Harbor where he served as City Administrator. Previously he served for 16 years with the City of Snoqualmie as City Administrator. He also has city management experience in Minnesota where he provided management expertise with two communities. Bob is a former Washington City Manager Association President as well as serving on the Board of Directors for NORCOM. He is known and well respected within municipal government for his leadership and management qualities. Bob has a strong background in municipal finance, capital programs development, creating community partnerships, economic development, customer service improvements and organizational development. Bob has a Bachelor of Science Degree in Urban & Regional Planning and a Masters in Urban & Regional Planning. Bob is an avid skier and hiker. Jennifer Ferguson — Finance Consultant Jennifer recently retired from public service and has thirty years in public sector administration, finance and economic development. She has significant experience in financial policy and procedures, operating and capital budget development and economic/business development initiatives. She has held positions at the City of Stanwood, Issaquah and City of Snohomish, as well as small cities in Minnesota and State of Minnesota Small Business Development Center before moving to Washington. Stephen Clark — Public Works & Planning Consultant Steve is a unique in that he brings 40 years of knowledge and experience in both public works and municipal planning to the company. After his retirement from the City of Maple Valley where he served as both Community Development and Public Works Director for six years, he has served as interim public works director for the cities of Snoqualmie, Yelm and Port Angeles. Additionally, he served as Maintenance and Operations Director for the City of Bonney Lake and Interim General Manager for the Snoqualmie Pass Utility District. Steve began his career as a senior planner for Yakima County and later became the Assistant Manager for Woodinville Water & Sewer. He has also served as Capital Projects Manager for City of Issaquah and Transportation Development Coordinator for the City of Renton. He also served 10 years as the City of Newcastle's Public Works Director. Steve holds a Bachelor of Arts from the University of Washington in Urban Planning and a Master of Business Administration from City University. Steve remains active in both American Public Works Association and the American Planning Association. Justin Veniezia — IT Consultant Justin Venezia brings over 20 years of Information Technology experience to Prothman. His resume includes working with/for major software firms - including VMware, F5 Networks and Citrix. He has extensive experience with designing, implementing, and operating large-scale/enterprise networks and telephony systems while managing support/operation/engineering teams at companies such as Blue Cross/Blue Shield and as an IT director one of the largest regional banks in Northeastern Pennsylvania. His experience brings a full "360 degree" view of IT services and solutions, focusing on how users consume IT as well as how customers choose, operate and implement technology to solve business and technical challenges. Sarah Marsh — Content Designer Sarah brings a background across nonprofit, business, government, and education sectors. She holds an M.B.A in Organizational Behavior & Development from the University of Vermont. She also publishes in the field of American History and is the author of two award -winning children's books with Disney -Hyperion and Little, Brown. TRANSIT ADMINISTRATION SEARCH EXPERIENCE Grays Harbor Transit, WA General Manager Maintenance Manager Intercity Transit, WA General Manager Island Transit Executive Director Kitsap Transit, WA Operations Director Pacific Transit System, WA Director Pacific Transit System, WA Director Ben Franklin Transit, WA Director of Transit Operations Transit Operations Assistant Director Transit Operations Director Chief Operations Manager General Manager Eastern Sierra Transit Authority, CA Executive Director M GMP l��t'ONSULTANTS WORK PLAN & APPROACH INFORMATION GATHERING & RECRUITMENT PROFILE DEVELOPMENT Review and Finalize Search Process and Schedule - We'll meet with JTA Search Committee and JTA Staff, either virtual or in -person, to review project needs, process, schedule and identify the scope of the recruiting market. Our goal is to thoroughly understand your organization, current challenges, timeline, and preferred qualifications in your next recruitment. Key Stakeholder Meetings and Community Meetings - We'll meet with JTA and community stakeholders, either virtual or in person, to establish applicant screening emphasis. Develop, Review, and Approve a Detailed Recruitment Profile & Invitation - We'll create a detailed recruitment profile highlighting the strengths of your job opportunity. Examples of prior recruitment profiles are included in this proposal and typically feature the following: • Why Apply? • Community Profile • The Organization, Department, & Position • The Ideal Candidate STRATEGIC MARKETING Targeted Recruitment in Regional and National Markets • Washington State Transit Association • Oregon Transit Association • American Public Transit Association, • Community Transportation Association • Mass Transit Magazine • Challenges & Opportunities • Compensation & Benefits • Resources • Your Social Media (if applicable) • Association of Washington Cities • Oregon League of Cities • Careers in Government • Jobs Available. Targeted Recruitment to Increase Diversity of Applicants - We know that diversity and inclusion in the workforce enhances and enriches local governments capacity to better understand, communicate, and serve all residents of their communities. It is our mission to reach out to and attract the most qualified and diverse candidate pool as possible for our clients. african ameri ca niobnetwork. cam asianiobnetwork.com dis_abi I ityiobnetwork. com lati not obnetwork. com i6tiobnetwork.com reti rem enti obnetwork.com cetera n i obnetwork.n et wom e n siobnetwork. cam Development of Candidate Database for Direct Mail Invitations - We will mail approximately 500 letters of invitation to transit executives in the US. . GMP ��',i'ONSULTANTS CANDIDATE SCREENING AND SHORTLIST PRESENTATION Candidate Application Materials - Candidates are asked to submit a cover letter, application, resume, answers to supplemental questions (designed to measure writing and thinking skills) and five professional references. Selection & Interview of Semifinalists - We review all candidate application materials and identify 8 to 12 of the most promising semifinalists. We conduct a one -hour interview with each semifinalist and provide written observations. Search Committee Work Session - All semifinalists are reviewed & discussed by Search Committee. Search Committee information includes: Applicant's cover letter, application, resume, essay questions, consultant semifinal interview notes and candidate summary sheet. Search Committee selects the finalist candidates. FINAL INTERVIEWS & SELECTION Design and Preparation of Final Interviews - We will help you decide on the structure and schedule of the interviews, including the panel participants and facilitators. We will tailor the process to fit your needs. Reference & Background Checks - We conduct professional reference checks on each candidate, requesting the names of supervisors, subordinates, and peers. Background checks include Education Verification, Criminal History, Driving Record, and Sex Offender Check. Candidate Travel - We'll also help you identify which candidate travel expenses your organization wishes to cover and then work with the candidates to coordinate the most cost-effective travel arrangements. prepare all candidate materials for the interviews. Final Interviews & Selection - The Search Committee (and advisory panels if used) interview finalists. We will facilitate a debrief with all panel participants. After the debrief, we will facilitate the evaluation process, help the decision makers come to consensus, discuss next steps, and organize any additional candidate referencing or research if needed. Candidate Appointment - We will facilitate potential contract elements with Search Committee. Once your top candidate has been selected, we will assist as needed with the job offer, contract negotiations, and employment agreement. PROPOSED SCHEDULE A proposed timeline of 14 weeks for major milestones is presented below. Kick-off Meeting & Search Committee/Stakeholder Interviews Recruitment Profile Development, Review, & Approval Advertising Begins - Online, Direct Mail, Personal Outreach Application Closing Date Applications are reviewed and sorted • Semifinalists are selected (8 to 12 of the most promising candidates) Semifinalist Interviews • Virtual interviews are completed by Greg Prothman & Andrew Neiditz • Consultant prepares interview notes for Search Committee review Search Committee Work Session • Semifinalists are reviewed & discussed by Search Committee • Search Committee selects finalists • Search Committee designs final interview process Final Interview Preparation ■ Conduct reference & background/criminal history checks ■ Create master interview schedule for Search Committee and all ai committee members • Coordinate candidate travel Final Interviews Facilitated by Greg Prothman & Andrew Neiditz ■ Search Committee (and advisory panels if used) interview candida • Consultant facilitates panel debrief to Search Committee • Consultant assists Search Committee's evaluation of finalist candi_.____ G M P ONsuurANTS Week of April 11 Week of April 18 Week of April 25 1 June 5 Weeks of June 6 & 13 J PROFESSIONAL REFERENCES Island County, WA Catherine Reid, HR Director Creid@islandcountywa.gov 360-240-5584 County Administrator (In Progress) Gunnison County, CO Matthew Birnie, County Manager MBirnie@gunnisoncounty.org 970-641-3061 Chief Financial Officer (In Progress) Asst. County Manager for Public Works (In Progress) City of Pasco, WA Dave Zabell, City Manager zabelld@pasco-wa.gov 509-834-9343 Police Chief, Finance Director City Manager, Deputy City Manager PROFESSIONAL FEE .�GMP ��', oNsuLTANTs City of Lakewood, WA John Caulfield, City Manager jcaulfield@cityoflakewood.us. 253-983-7703 Finance Director, City Manager City of Belgrade, MT Russell C. Nelson, Mayor rnelson@cityofbelgrade.net 406-388-3760 City Manager (2) City of Snoqualmie, WA larsonmail@msn.com Matt Larson, 4-term Mayor (Recently retired) 425-281-3333 Police Chief & Fire Chief Community Development Director IT Director, Finance Director The fee for conducting a General Manager recruitment is $18,000 with a not to exceed figure of $23,000 The professional fee covers all consultant and staff time required to conduct the recruitment. If, however, a candidate is not chosen in the first recruitment effort and the search is repeated, JTA agrees to reimburse the direct expense which may exceed the $23,000 figure. Professional fees are billed in three equal installments: at the beginning, halfway, and upon completion of the final interviews. The Agency will be responsible for reimbursing expenses incurred on the Agency's behalf. Expenses include: • Websites, job boards and other advertising (approx. $1,600 - 1,900) • Direct mail announcements (approx. $1,400 - 1,600) • Consultant travel: Mileage at IRS rate and $45 per hour • Background checks (approx. $170 per candidate) The Jefferson Transit Authority has the right to cancel the search at any time. The Agency's only responsibility would be the fees and expenses incurred prior to cancellation. GUARANTEE & WARRANTY Should the selected candidate leave the employment of the Agency within the first 12 months of appointment, we will, conduct one additional recruitment for the cost of expenses only, if requested to do so within six months of the employee's departure. If the major elements of the process are followed and a candidate is not chosen, we will repeat the recruitment once with no additional professional fee, the only cost to you would be the expenses. 0 y �1. *. `; .. Ap *' . " � �' � ... w► ..fir _ �` '`• „4_ � � ter+ i,�,,- ` ► .* `r „�_� .+mow .�. r�� � art �• +"'�• • R r i _ � � t � .�.i� • . COUNTY ADMINISTRATOR ISLAND COUNTY, WASHINCTON Located two hours north of Seattle, Island County is home to 87,000 residents who enjoy a coastal lifestyle on two main islands: Whidbey and Camano. With almost 200 miles of shoreline and nine state parks, the islands are popular for hiking, camping, boating, kayaking, windsurfing, kite -boarding. The surrounding waters are a paradise for fishing, clamming, crabbing as well as spotting orcas and gray whales during migration season. Whidbey Island is accessible from the north by the iconic Deception Pass Bridge, the focal point of Washington's most popular state park. Fifteen minutes south is Oak Harbor, Island County's largest city, home to 25,000 residents and U.S. Naval Air Station Whidbey Island - the county's largest employer. Washington State Ferries service the central and southern end of Whidbey Island in the seaside towns of Clinton and Coupeville. The economy of this rural region relies heavily on tourism, small farms and businesses, and the arts. Whidbey's southern end is also home to residents who commute by ferry to the nearby city of Everett, where Boeing has a factory regarded as the largest building in the world by volume. Known as "the sun belt" of Washington, Whidbey has significantly less rainfall than Seattle. Residents appreciate the environmental beauty, mild climate, and small yet diverse communities. They enjoy access to thriving arts and local fresh food, and of course — beaches. Stunning sunsets over the snowcapped Olympic mountains are a regular occurrence. In between Whidbey Island and the mainland lies Camano Island, one hour north of Seattle and accessible by bridge. Nicknamed "the easy island" for its laidback lifestyle, Camano is known for its prolific arts community, natural beauty, and waterfront state parks. Tourism has expanded to include zipline tours, a sculpture park, bed and breakfasts, as well as a 12,000 square foot community playground built by the local Rotary club. THE POSITION Island County is led by a three -member Board of Commissioners elected from three districts to staggered four-year terms. The county operates with 465 full time employees spread over more than 20 departments and has a 2021 operating budget of $118.5 million. The departments include Assessor, Auditor, Budget, County Clerk, County Commissioners, Coroner, District Court, Facilities Management, General Services Administration, Human Resources, Human Services, Information Technology, Juvenile Court Services, Planning and Community Development, Prosecuting Attorney, Public Health, Public Works, Sheriff including Corrections, Superior Court, and Treasurer. The current board is bright, energetic, supportive, and eager for change. While Commissioners will occasionally have contrary viewpoints this Board is noted for its respect for each other as individuals and will always ensure each member has the freedom and opportunity to express their views. This is a high functioning Board that values the ability to disagree but maintains personal working relationships and always has the best interests of the County first. j FULL-TIME ' EMPLOYEES 465 2022 BUDGET: $118.5 million; SIZE 517 square miles POPULATION 87,000 The County Administrator is a new position reporting directly to the Board of Island County Commissioners , representing a significant change to both the Board and the organization. The County Administrator plans, organizes and coordinates the management of executive and administrative functions in coordination with and as assigned by the Board. This position provides organizational leadership and direction to Department Heads of Island County and is accountable for the efficient and effective performance of those departments, including establishing expected outcomes and results and evaluating those results. Diversity, Equity, and Inclusion (DEI) - The County Administrator supports & influences colleagues to operationalize the DEI vision. This position works in partnership with the Equity Officer to provide leadership, collaboration, and support to teammates to differentiate our organizational vision for DEI into role -specific actions and performance management/accountability systems; and ensures that our DEI vision is infused into the DNA of the organization through its systems, tools, policies, structures, and practices. Additionally: • Advises and makes recommendations to the Board of Island County Commissioners regarding issues involving and affecting the County. • Develops, recommends, and implements County policy and directives. • Makes recommendations on financial and budgetary matters. • Leads with exceptional personal character. Demonstrates individual respect and personal commitment in all interactions with staff, other departments, and individuals within and served by County government. • Values and builds productive relationships. Cultivates high -functioning teams and creates organizational effectiveness. Island County is seeking a public sector professional who is comfortable working with the County Commission's delegated authority and sharing administrative duties with an active full-time Board. The Board is looking for a talented administrator, with high emotional intelligence who is able to provide consistent management guidance to all county departments and facilitate the day-to-day operation of the organization. Additionally: • Ability to cultivate high -functioning teams and create organizational effectiveness. They should be familiar with modern management practices, including the foundations of DEI and the broad vision that DEI brings in achieving institutional excellence. They will need the ability to establish equality and equity in the workforce, possess strong cultural competencies and skills, and the ability to build coalitions and V collaborative relationships. • Demonstrate understanding of the subject matter areas that fall under ' the oversight responsibilities of this position, especially higher -level technology issues. • Capable of assisting the Board, department directors, other elected officials as well as the public in feeling comfortable with this new role. This person will be noted for building trust with the Board as well as enhancing communication and consensus. The successful candidate will bring excellent interpersonal skills and will be a cheerleader for change. EDUCATION & EXPERIENCE • Bachelor's Degree from an accredited college or university, Master's Degree or higher preferred. • 5 or more years of demonstrated progressively responsible managerial and supervisory experience with executive level decision making in government. Equivalent private sector experience may be substituted. • Demonstrated experience in public sector budgeting and financial management. Experience in oversight of administrative programs and ability to manage in a complex, rapidly changing environment. • Any equivalent combination which provides the required skills, knowledge and ability to perform the duties and responsibilities of the position. • Candidates must have Covid-19 vaccinations. Full job description available online at wwl gmphr.com, OPPORTUNITIES & CHALLENGES While there are many organizational and operational challenges that the new County Administrator will need to address in the first six months of their tenure, clearly the most significant issue will be the establishment of the County Administrator position. The Board is eager for professional management; however, this position represents a substantial change for the Board and the organization. The new County Administrator will need the skills to facilitate the navigation by Commissioners and Department Heads through this change and be able to build a cohesive executive management team. This position will have the opportunity to create the roles and responsibilities of the position with the instituting Board. COMPENSATION & BENEFITS Island County is offering a salary range of $140,000 - $160,000 for this position dependent upon experience and qualifications. The comprehensive benefits package includes: • Medical, Dental, & Vision • Life and Long -Term Disability • 11 paid Holidays • 19.5 days Paid Time Off with increases every 3-4 years • 52 hours of Washington State Sick Leave • PERS Retirement System • EAP Program RESOURCES Island County islandcountywa.gov Whidbey Island Events, Festivals, Lodging, Lifestyle and More whidbeyisland.us Whidbey and Camano Island Tourism whidbeycamanoislonds.com Dear Colleague, GMP Consultants is assisting Island County in finding a County Administrator. Perhaps this is the right time in your career to consider this exciting opportunity. If not, would you please pass this on to other executives who may be interested? Thank you for your consideration and help, Greg M. Prothman GMP Consultants ,..GMP CONSULTANTS THE ORGANIZATION Island County is led by a three -member Board of Commissioners elected from three districts to staggered four-year terms. The county operates with 465 full time employees spread over more than 20 departments and has a 2021 operating budget of $118.5 million. The departments include Assessor, Auditor, Budget, County Clerk, County Commissioners, Coroner, District Court, Facilities Management, General Services Administration, Human Resources, Human Services, Information Technology, Juvenile Court Services, Planning and Community Development, Prosecuting Attorney, Public Health, Public Works, Sheriff including Corrections, Superior Court, and Treasurer. The current board is bright, energetic, supportive, and eager for change. While Commissioners will occasionally have contrary viewpoints this Board is noted for its respect for each other as individuals and will always ensure each member has the freedom and opportunity to express their views. This is a high functioning Board that values the ability to disagree but maintains personal working relationships and always has the best interests of the County first. THE POSITION The County Administrator is a new position reporting directly to the Board of Island Count; Commissioners, representing a significant change to both the Board and the organization. The County Administrator plans, organizes and coordinates the management of executive and administrative functions in coordination with and as assigned by the Board. This position provides organizational leadership and direction to Department Heads of Island County and is accountable for the efficient and effective performance of those departments, including establishing expected outcomes and results and evaluating those results. THE IDEAL CANDIDATE Island County is seeking a public sector professional who is comfortable working with the County Commission's delegated authority and sharing administrative duties with an active fu time Board. The Board is looking for a talented administrator, with high emotional intelligenc who is able to provide consistent management guidance to all county departments and facil the day-to-day operation of the organization. They will need to demonstrate understanding the subject matter areas that fall under the oversight responsibilities of this position, especia higher -level technology issues. Additionally: Ability to cultivate high -functioning teams and create organizational effectiveness. They snowa ae rammar wim modern management practices, including the foundations of DEI and the broad vision that DEI brings in achieving institutional excellence. They will need the ability to establish equality and equity in the workforce, possess strong cultural competencies and skills, and the ability to build coalitions and collaborative relationships. Capable of assisting the Board, department directors, other elected officials as well as the public in feeling comfortable with this new role. This person will be noted for building trust with the Board as well as enhancing communication and consensus. The successful candidate will bring excellent interpersonal skills and will be a cheerleader for change. Full job description available online at www gmphr.com. F —1 Authority Board Agenda Summary MEETING DATE: June 21. 2022 AGENDA ITEM: Resolution 22-15: Bylaws Amendment SUBMITTED BY: Si Peck TITLE: Clerk of the Bo DEPARTMENT: Administration Resolution 22-15 EXHIBITS/ JTA Bylaws ATTACHMENTS: BUDGETARY IMPACT (if applicable) EXPENDITURE REQUIRED: N/A REVIEWED BY: I V. L' ` ` �, RECOMMENDATION: Approve SUMMARY STATEMENT: BUDGETED: N/A FUNDING SOURCE: N/A Staff recommends revision of Section 3.4, to align with legislative changes to the Open Public Meetings Act in House Bill 1329. RECOMMENDED Motion: To approve Resolution 22-15, amending JTA's Bylaws. ACTION/MOTION: , 1 JEFFERSON TRANSIT AUTHORITY 2 Resolution 22-15 3 Amending Jefferson Transit Authority Bylaws Amendment 4 5 A Resolution of the Jefferson Transit Authority (JTA) Board Adopting 6 Revisions to the Bylaws 7 8 WHEREAS, Board meetings are essential for the approval of contracts, 9 agreements, expenditures, and State mandated plans as well as providing updates and 10 information necessary in the decision making process; and 11 12 WHEREAS, JTA bylaws set forth rules for Board meetings, establish positions and 13 responsibilities, and specify voting procedures; and 14 15 WHEREAS, JTA bylaws are promulgated in compliance with the Open Public 16 Meetings Act; and 17 18 WHEREAS, legislative changes were made to the Open Public Meetings Act with 19 the passing of House Bill 1329; and 20 21 WHEREAS, the newly revised Bylaws are attached and incorporated by reference 22 herein as Exhibit A; and 23 24 NOW, THEREFORE, BE IT RESOLVED the Authority Board hereby adopts JTA's 25 Bylaws as attached. 26 27 CERTIFICATION 28 The undersigned duly qualified Clerk of the Board, acting on behalf of the Jefferson County 29 Public Transportation Benefit Area, certifies that the foregoing is a true and correct copy of 30 a resolution adopted at a legally convened meeting of the Jefferson Transit Authority 31 Board held on June 21, 2022. Chair Vice Chair Member Member Attest: Member Clerk of the Board Resolution 22-15: JTA Bylaws Amendment Draft for Adoption June 21, 2022 Page 1 of 1 JEFFERSON TRANSIT AUTHORITY BYLAWS Article I. Name, Powers, Rights and Liabilities Sec. 1.1 Name. The name of the municipal corporation duly established pursuant to the laws of the State of Washington is the Jefferson County Public Transportation Benefit Area, dba "Jefferson Transit Authority," and hereinafter referred to as the "Authority." Sec. 1.2 Powers, Rights and Liabilities. By and in the Authority's name, the Authority shall have and exercise all powers, functions, rights and privileges now and hereafter given or granted to, and shall be subject to all the duties, obligations, liabilities and limitations now and hereafter imposed upon municipal corporations of the same class by the Constitution and laws of the State of Washington, and shall have and exercise all other powers, functions, rights and privileges usually exercised by, or which are incidental to, or inherent in, municipal corporations of like character and degree. The Authority shall have all powers possible to have under the Constitution and laws of the State of Washington. Article II. The Governing Body - Board Composition Sec. 2.1 Board Composition. The governing body of the Authority shall consist of a Board of six members, determined on the following basis: (a) Two (2) City of Port Townsend elected officials selected by and serving at the pleasure of the Port Townsend City Council (voting members); and (b) Three (3) Jefferson County Commissioners (voting members). (c) One (1) ex officio non -voting labor union representative per Section 2.3 below. Each member of the Board shall hold office for a term determined at the pleasure of the appointing body. Subject to RCW 36.57A.055, the composition of the governing body shall be reviewed every four years. Sec. 2.2 Alternates and Vacancies. Alternate voting Board members from the City of Port Townsend or Jefferson County may be selected to serve on the Board in the event of a vacancy on the Board created by the permanent or extended absence of one of the regular voting Board members. Alternates shall be appointed in the same fashion as regular voting members and shall represent the same jurisdictions as regular voting members. Their term shall be determined at the pleasure of the appointing body. Sec. 2.3. Non -voting Labor Representative. In accordance with revisions made to RCW 36.57A.050 there shall be one (1) non -voting labor representative recommended by Jefferson Transit Authority Bylaws Di -all I-m- Approvaled JuneMareh 214-8, 20220 Page 1 of 8 the labor organization representing the public transportation employees. The non -voting member shall comply with all governing bylaws and policies of the Authority. The Chairperson or Vice Chairperson of the Authority will exclude the non -voting member from attending any executive session held for the purpose of discussing negotiations with labor organizations. The Chairperson or Vice Chairperson shall also have the ability to exclude the non -voting member from attending any other executive session. Article III. Duties of the Board and Board Meetings Sec. 3.1 Duties of the Board. The Board of the Authority shall provide the policy and legislative direction for the Authority and its administrators. Sec. 3.2 Board Officers. The majority of the voting membership of the Board shall select a Chairperson and a Vice Chairperson. The officers shall hold office until the voting membership of the Board takes action to elect new officers, no later than the Board meeting in the month of February of each year. These officers may, if re-elected, serve more than one term. Sec. 3.3 Clerk. The Secretary to the General Manager shall be designated as the Clerk of the Authority, who shall keep the official records and sign all documents requiring the Clerk's signature. Sec. 3.4 Meetings and Meeting Notice. _La)___Regular Meetings. The time and place of regular meetings of the Board shall be established on a yearly, published calendar. If at anv time a regular rneeting falls on a holidav, such regular meetin shall be held on the next business day. All regular meetings of the Board shall be open to the public at the Authoritv's offices at 63 4 Corners Road, Part Townsend, WA. (b) Emergency Exceptions. Limitations on public gatherings required as the result of a disaster or emergency may necessitate the need to change the meeting site or hold the meeting virtually to expedite action to meet the emer enc . Meetings held in emergency situations will be open to the public. Changes to meeting locations and notices, due to an emergency, will be made in accordance to RCW 42.30.070 now and as hereafter amended. (` c) Special Meetings. Special meetings may be called at any time by the Chairperson or by a majority of the voting membership of the Board. The notification of such meetings must be emailed, mailed or delivered to each Board member at a pre -designated, member - approved place and also {_'.i i �iI I ; ,,I mailed or delivered to others Jefferson Transit Authority Bylaws Uralt ror Approvaled June" 21 l•8, 20220 Page 2 of 8 requiring notification under the State Statute (RCW 42.30.080) at least twenty-four (24) hours before the time of such meeting, unless otherwise provided for under the laws of the State of Washington. The requirements of RCW 42.30.080 now and as hereafter amended shall be adhered to regarding such meetings. Unless otherwise specified in a valid notice for a meeting,: and special meetings of the Board shall occur at the Authority's offices at 63 4 Corners Road, Port Townsend, WA _Open Meetings and Executive Sessions. All meetings of the Board shall be open to the public, except that executive sessions may be held whenever authorized by R.C.W. 42.30.110 et seq_ cue (e) Remote -Attendance. E r i e to ffna ;-i i $i peso; lefoF a Mewbe"G.- A aweard A eet +it�c4 i sta€�ses,�TA wouldhie+,+ �T� Met er-�5- pafitticipatioR-by-mean-s-Gf-f mote�- se�iraisatio,►—The Board recognizes the benefits of the fullest practicable attendance and participation by its members. Members may artici ate and conduct thepublic's business by means of remote communication. At#end,apse--fKM'— meta tecati i{ to -tided to be a t-a tCFRatiye and#vely-infrequ Rtly used method for par#eroatk3 , ,,,, Hers. Remote attendance may occur as follows:' 4. T-h chair=-Gr-Vise Cha-1 a ap' a ,,;-,"�s afte-ndence-at-a--ward-Meet+n,g-wa-+e tte-oem isatiAn on limited-..fa-st-ar-rses 4p,c-Wdi Gies-th eiF4 in -if nedlate-aOo"r-remed)jy = 2-. 1. la-ne-eveet-shafl4he B Gh a i r approve a Members !swill have satisfactory equipment to participate in the meeting.-ren4ote aatendanc-L--tot-iles-s satisfactory equipment-js-available. Satisfactory equipment shall mean any telephone or other device equipped with a speaker function capable of broadcasting the Member's voice clearly and sufficiently enough to be heard by those in attendance at the meeting. The device must allow the Member to pose and answer questions,-as-pesed- FOM tie-re- t 3 tln,e. 3-.2. During any meeting that a Member is attending via remote communications, the Chair or presiding officer shall state the name of the Member attending via remote communication. a-n44ie--reasofi&4af-s-urh-,attenciance. Jefferson Transit Authority Bylaws Prali lior Approvalied ,}tti eNIa+eh i 118, 2022(4 Page 3 of 8 43. Members attending via remote communication may participate and vote during the meeting as if they were physically present at the meeting. In the case of Executive Sessions, the Board may permit remote participation with easabase bend 94y-wha—aABoa d„cGF�sideFs s lnh nartinir.afiOR to be aeeessaFy ar}sl4he-gGar€d-io Genfidenf in the se-G Fit of S Gh rernotesecure remote communications. 6-5. Participation in accordance with these provision shall constitute attendance within the meaning of these Bylaws. Remote attendance by the hud Board,-'.'',- Genternplated to be at the meeting location or other designated physical location where the public can attend, to listen to the discussion, and provide public comment in accordance to the Washington State Open Public Meetings Act, House Bill 1329. (ef) Official Newspaper. The Port Townsend Leader is designated as the official newspaper of the Authority for the purpose of publication of legal notices and dissemination of public information announcements. In the event that prompt notice must be given, the Peninsula Daily News will be the designated alternate newspaper. ( {;) Notice to Media. Notice of changes in the time or place of regular meetings or the call for a special meeting will be advertised at least 24 hours in advance and shall specify the time and place of the meeting and the business to be transacted, provided that notice shall be given at least ten days in advance of public hearings. Sec. 3.5 Quorum. A majority of all the voting membership of the Board shall constitute a quorum for the transaction of business. Sec. 3.6 Parliamentary Procedure. All Board meetings shall be conducted pursuant to Roberts Rules of Order (21st Century Edition), unless otherwise governed by the Jefferson Transit Authority Bylaws Approvaled JuneMarch 21 1X, 20220 Page 4 of 8 provisions of these Bylaws, the laws of the State of Washington, resolution or ordinance. The Chairperson or his/her designee shall be the parliamentarian. Sec. 3.7 Board Acting as a Body. The voting membership of the Board shall take official action as a body in making its decisions and announcing them. No member shall represent or act for the Board without prior authorization of the Chairperson, the Executive Committee, or the Board except as otherwise provided for in these Bylaws. Sec. 3.8 Records of Board Meetings. (a) Minutes. The proceedings of the Board meetings shall be recorded and maintained. The minutes shall consist of an outline of the meeting and a record of all actions taken. Prior to the adoption of the minutes, copies of the proposed minutes shall be forwarded to all Board members for their reference and/or correction. At the next regular meeting, the Board shall consider the minutes for adoption or necessary corrections. The Clerk will act as recording secretary and will be present at all open Board meetings. In the event the Clerk is unable to be present, the General Manager shall designate another staff member to keep a record of the meeting. Copies of the adopted minutes shall be kept on permanent file. (b) Resolution. Every action of the voting membership of the Board of a general permanent nature and every action otherwise required by State Statute shall be by Resolution or Ordinance. Sec. 3.9 Committees. The Chairperson, from time to time, may appoint Board members or other interested private citizens and representatives of groups and organizations to serve on standing or special committees. At the time of the appointment of such persons, the Chairperson shall state the objective of the committee and the date upon which a report shall be issued to the Board. The General Manager shall be an ex-officio member of all such committees. Sec. 3.10 Board Member Compensation and Travel Reimbursement. Pursuant to RCW 3657A.050 and Jefferson Transit Resolution 1-85, any voting member of the Board whose elected office is not a full-time position shall receive compensation at the same amount they receive for duties performed for the municipalities they represent, not to exceed the maximum amount allowed by the RCW. Reimbursement for travel expenses shall be reimbursed in accordance with the Jefferson Transit Travel & Reimbursement Policy. Article IV. Duties of the Chairperson, Vice Chairperson and Secretary Jefferson Transit Authority Bylaws Wall for Approvaled JuneMareh 214-9, 20220 Page 5 of 8 Sec. 4.1 Duties of the Chairperson. The Chairperson shall preside at all meetings of the Board. In the event of the Chairperson's absence or inability to preside, the Vice Chairperson shall assume the duties of presiding over the meetings of the Board; provided, however, if the Chairperson is to be permanently unable to preside, the voting membership of the Board shall select a new Chairperson for the remainder of the Chairperson's term. Sec. 4.2 Chairperson as Spokesperson. The Chairperson or General Manager shall act as spokesperson for the Board and shall act as its representative at meetings with other organizations, committees, and other such activities unless such representative shall otherwise be authorized by the Board; provided, however, the Chairperson may delegate to any voting Board member the duty of being a spokesperson or representative for the Authority. The Chairperson or his/her designated voting Board member acting as a spokesperson or representative shall make no pronouncements that will obligate or commit the Board except as provided by these Bylaws or pursuant to the authorization of the Board. Sec. 4.3 Chairperson as Chief Executive and Administrative Officer. The General Manager shall be the Chief Executive and Administrative Officer of the Authority. When the Authority is without a General Manager, the voting membership of the Board may appoint an Acting General Manager, until such time as a replacement General Manager is hired. During any interim period that the Authority is without a General Manager, the Board Chairperson shall act as the chief executive and administrative officer of the Authority. Sec. 4.4 Duties of Vice Chairperson. The Vice Chairperson shall perform the duties and have the power of the Chairperson during the absence of the Chairperson. The Vice Chairperson shall perform other duties and have other powers as might be delegated to him or her by the Chairperson. Article V. General Manager (Chief Executive and Administrative Officer) Sec. 5.1 Appointment and Removal of General Manager. The voting membership of the Board may appoint and remove the General Manager. The General Manager shall perform such administrative duties specified in these Bylaws and such other administrative duties as may be designated from time to time by the Chairperson. Sec. 5.2 Duties of the General Manager. The powers and duties of the General Manager of the Authority shall be: (a) To have general supervision over the administrative affairs of the Authority. (b) To appoint and remove all department heads. Jefferson Transit Authority Bylaws Urals for Approvale� Jimck •arch 21 1-8, 20220 Page 6 of 8 (c) To appoint and remove all other employees of the Authority. However, the voting membership of the Board may cause an audit to be made of any department or office of the Authority and may select the persons to make it, without the advice and consent of the General Manager. (d) To attend all meetings of the Board at which his/her attendance may be required by that body. (e) To recommend for adoption by the voting membership of the Board such measures as he/she may deem necessary or expedient. (f) To prepare and submit to the Board such reports as may be required by the Board or as he/she may deem it advisable to submit to the Board. (g) To keep the Board fully advised of the financial condition of the Authority and its future needs. (h) To prepare and submit to the Board a proposed budget for the fiscal year and to be responsible for its administrative adoption. (i) To perform such other duties as the Chairperson or Board may determine. Q) To determine conjointly with the voting membership of the Board appropriate performance measurements/standards by which said General Manager is to be evaluated at least on an annual basis. Article VI. Attorney. The voting membership of the Board shall make provision for legal counsel to the Board and the Corporation by any reasonable contracted arrangement for such professional services. Article VII. Severability. If any provision of these Bylaws, or its application to any person or circumstances is held invalid, the remainder of these Bylaws, or the application of the provisions to other persons or circumstances, is not affected. Article Vill. Amendments. These Bylaws, as adopted by the voting membership of the Board of the Jefferson County Public Transportation Benefit Area Corporation, may be revised or amended at any regular or special meeting of the Board by a vote of a majority of the voting membership of the Board; provided that copies of proposed revisions or amendments shall be available to each Board member at least one (1) week prior to the regular or special meeting at which proposed revisions or amendments are to be acted upon. Approved and passed this 215t 1 8th day of Ji_i;lc:i,,_ r;i1, 20220_ Jefferson Transit Authority Bylaws ! ]raft Inr ApprovaW ,hmeMowk 21-1-8, 20220 Page 7 of 8 Chair Member Member Vice Chair Member Attest: Clerk of the Board Jefferson Transit Authority Bylaws Draft ror Approvaled JuDeMamh LIU, 20220 Page 8 of 8 W Authority Board Agenda Summary MEETING DATE: June 21, 2022_ AGENDA ITEM: Resolution 22-1 6: Authorizing the Interim General Manager to Purchase Four Shelters SUBMITTED BY: Nicole Gauthier DEPARTMENT: Administration EXHIBITS/ ATTACHMENTS: Resolution 22-16 Shelter Invoice BUDGETARY IMPACT (if applicable) EXPENDITURE REQUIRED: $42,900 •rj REVIEWED BY: RECOMMENDATION: Approve TITLE: Interim General Man BUDGETED: Yes FUNDING SOURCE: Capital Fund JTA would like to purchase four shelters. This will exceed the Interim General Manager's delegated authority of $25,000 and therefore requires SUMMARY authorization from the Authority Board. STATEMENT: RECOMMENDED Motion: Move to approve Resolution 22-16: Authorizing the Interim ACTION/MOTION: General Manager to purchase four shelters. I Jefferson Transit Authority 2 Resolution No. 22-16 3 4 5 A RESOLUTION of the Authority Board of the Jefferson County Public Transportation 6 Benefit Area authorizing the Interim General Manager to Purchase a Four Shelters. 7 8 WHEREAS, Jefferson Transit Authority (JTA) installs bus shelters to safeguard 9 passengers from the elements; and 10 11 WHEREAS, JTA needs to replace and/or install four new shelters; and 12 13 WHEREAS, the funding is available in the Capital fund; and 14 15 WHEREAS, this Agreement exceeds the Interim General Managers delegated authority 16 of $25,000 for goods and/or services and requires authorization from the Authority Board for 17 the Interim General Manager to purchase said shelters; 18 19 NOW, THEREFORE, BE IT RESOLVED the Jefferson Transit Authority Board does 20 hereby authorize the Interim General Manager to purchase four shelters for an amount not to 21 exceed $42,900 without further action from the Board. 22 23 CERTIFICATION 24 The undersigned duly qualified Clerk of the Board, acting on behalf of the Jefferson County 25 Public Transportation Benefit Area, certifies that the foregoing is a true and correct copy of a 26 resolution adopted at a legally convened meeting of the Jefferson Transit Authority Board held 27 on this 21St day of June 2021. Chair Member Vice Chair Member Attest: Member Clerk of the Board Resolution 22-16: Authorization for the Interim GM to Purchase a Four Shelters Draft for Adoption June 21, 2022 Page i of I QUOTE I Quoted for:Jefferson Quote Number: 060122R2 Transit Quote Date: June 1, 2022 John Bender Quote Expiration: 30 Days from Quote Date (360) 385-3020 x113 Return to: irileyAbrascv.cvm I JohnBender@jeffersontransit.com PREPARED BY PROJECT NAME PAYMENT TERMS (WITH APPROVED CREDIT) LEAD TIME Ian Riley Slimline Series Structures NET 30 Days ± 20-22 Weeks from Approvals OTY ITEM DESCRIPTION UNIT TOTAL PRICE 4 SL-0510-F-0-GA-AL-TG-0-0-0 5' x 10' Slimline Series Aluminum Structure $9,925 $39,700 Three -Sided; Full Rear and Side Walls with an Open Front Carmine Red Powder Coat Painted Aluminum Finish - RAL 3002 Pac Clad Cardinal Red Standing Seam Aluminum Gable Roof with 2.5" Fascia and Integral Gutter 114" Clear Tempered Safety Glass Wall Panels 4 BE-WM-5-AL-2-1-1 5' Wall Mount Aluminum Bench with Backrest $425 $1,700 4 Display Case 24" x 30" Display Case with Clear Acrylic Cover and Tamper Resistant Hardware $375 $1,500 Option Solar Lighting Solar Lighting Package with Solar Panel, Batteries, Solar Controller, Vented PLS $1,575 Not Included Enclosure, and 5-Watt LED Light Subtotal $42,900 Freight Included Total $42,900 This is a quotation on the above products listed and is subject to the conditions noted below. Prices are subject to change after quote expiration date. Payment terms are subject to change per Brasco's Financial Credit Approval Process. *Structural Engineering with Stamped Drawings and Structural Calculations are not included in this quotation and are an additional $975, per shelter type, if required. *Concrete Pad Design and Analysis, if needed, is an additional $500. Offloading shipments is the responsibility of the customer. Please note that a forklift with 8' forks is required unless otherwise noted in writing; all anchoring hardware is included. Lead time begins after all approvals including drawings, color selections, applicable deposits, etc. Our lead times have temporarily increased due to COVID-19. Our production team is doing everything possible to return our lead times to normal. Thank you for your understanding and patience. Signature of Acceptance* Date Title *The above prices, specifications and conditions are satisfactory and are hereby accepted Brasco International, Inc. is authorized to proceed with the supply of products as noted. Brasco International, Inc. is a vendor and not a contractor or subcontractor. Brasco International, Inc. is not subject to a ny payment retainage or liquidated damages. All Brasco standard terms and conditions of sale apply. We Thank You For Your Business 32400 Industrial Dr. Madison Heights, MI 48071 e P: (313) 393-0393 F: (313) 393-0499 www.BRASCO.com © 2022 Brasco Intemational, Inc. All Rights Reserved Brasco International, Inc. ("Brasco") Standard Terms and Conditions of Sale The Brasco International, Inc. Standard Terms and Conditions of Sale ("Terms and Conditions") are incorporated herein by reference and form part of this agreement. This quota- tion shall be valid for 30 days unless otherwise withdrawn by Brasco prior to Purchaser accepting. 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Notwithstanding anything contained herein, payment shall be due in accordance with the terms of Brasco's Acknowledgment ("Acknowledgment"), which will be generated upon receipt by Brasco of the Purchaser's signature on the Quote or receipt by Brasco of the Purchaser's signature on the Acknowledgment. An invoice will be gener- ated by Brasco pursuant to the terms of payment under the Contract once Brasco has completed the Order, and the due date for the payment of balance due under the Contract shall be on the invoice. Warranties. Components not manufactured by Brasco shall be covered by their relevant manufacturer's warranty only. Brasco Products must be installed in accordance with Brasco's installation instructions. The workmanship, design and machined components on the Products are warranted to conform to the applicable specifications and to be free from defects in workmanship and materials for the relevant period listed in Fig. 1. Any modifications or aftermarket additions to the original equipment voids all applicable manufac- turers' warranties. All warranties begin from the date of delivery (DOD). Brasco will transfer ownership and good title to the Products free and clear of liens and rights of third par- ties. THE FOREGOING WARRANTIES ARE EXCLUSIVE AND ARE IN LIEU OF ALL OTHER WARRANTIES OR REPRESENTATIONS, EXPRESS OR IMPLIED, ARISING BY LAW OR CUSTOM, INCLUDING IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE ALL IMPLIED WARRANTIES ARE HEREBY EXPRESSLY DISCLAIMED. FIG. 1: STANDARD PRODUCT WARRANTIES FROM DATE OF DELIVERY General Product Workmanship 1 Year Powder Coat Finish 1 Year Solar Panels 1 Year Solar Lighting Mounting Hardware 1 Year LED Light Fixture & Engine 1 Year Wire Harnesses and Connectors 1 Year Solar Charge Controller 1 Year Solar Batteries 1 Year Sealed lead acid batteries will self -discharge in storage. Batteries should be stored indoors at a recommended 68 degrees Fahrenheit for max. shelf life. Batteries should be installed no later than 3 months of delivery or battery warranties will be void. Limited Remedies. Any warranty claims by Purchaser shall be communicated to Brasco in writing. Failure by Purchaser to give written notice of claim within the stated warranty period shall be deemed an absolute and unconditional waiver of Purchaser's warranty claim. Purchaser's sole and exclusive remedy for a valid warranty claim is either repair or replacement of the Products or a full refund of the price paid by Purchaser for the Products (which remedy shall be selected by Brasco). The remedy does not include the cost of installation, removal, dismantling, or reinstallation and is limited to replacement parts. Shipping and handling fees are not included under warranty terms and are the responsibility of the Purchaser Purchaser will provide Brasco with access to all available warranty data and the Products. Purchaser will also provide Brasco with an opportunity to participate in root cause analysis performed by Purchaser concerning the Products. Brasco shall have no liability to the extent Products are or have been: (a) modified by Purchaser or a third party; (b) modified by Brasco at Purchaser's request; (c) made to specifications not provided by Brasco; (d) used or installed in a way not known to Brasco or operated under condi- tions not known to Brasco; or (a) subject to misuse, abuse or improper storage, installation or maintenance. Brasco cannot be held responsible for components that become obso- lete. Payment Late Charges, Certain Remedies and Recovery of Expenses. Except as otherwise provided in the Acknowledgment, all payments are due thirty (30) days from the dare of Brasco's invoice and shall be paid in United States currency. Purchaser shall pay a charge equal to the lesser of (i) the highest rate allowable by law or (ii)1.5% per month 0 8% per annum) of the unpaid balance with respect to any late payments. In addition, Purchaser shall pay all costs and expenses incurred by Brasco, including actual attorney's fees, which were incurred in connection with enforcing the Contract and/or collecting any past due payments. Brasco shall have the right of setoff, the right to terminate the Contract and/or the right to suspend further deliveries under the Contract and/or other agreements with Purchaser, the right to recover damages in addition to any other remedies available to Brasco as a matter of law, in the event Purchaser fails to make any payment when due. Brasco may require full or partial payment in advance of shipment if, in Brasco's opinion, the credit or financial condition of Purchaser is, or is about to become, impaired If Purchaser requests delayed shipment, Brasco may bill for Products when ready for shipment and charge reasonable daily storage fees. Purchaser shall not have any right of setoff against Brasco. The remedies available to Brasco for Purchaser's breach are intended to be as flexible as permissible and cumulative to the fullest extent permissible and no choice of any one or more remedies is intended to constitute an election of remedies which would limit the ability to assert other remedies. ti is 32400 Industrial Dr. Madison Heights, MI 48071 P: (313) 393-0393 F: (313) 393-0499 © 2022 Brasco International, Inc. All Rights Reserved E Brasco International, Inc. ("Brasco") Standard Terms and Conditions of Sale Limitation of Liability: NOTWITHSTANDING ANYTHING HEREIN TO THE CONTRARY, EXCEPT FOR BREACH OF OBLIGATIONS OF CONFIDENTIALITY OR MISAPPROPRIATION OF INTELLEC- TUAL PROPERTY, NEITHER PARTY SHALL BE LIABLE TO THE OTHER PARTY OR ANY THIRD PARTY FOR ANY SPECIAL, INCIDENTAL, INDIRECT, CONSEQUENTIAL, PUNITIVE, OR EXEMPLARY DAMAGES OF ANY KIND ARISING FROM OR RELATING TO THE OBLIGATIONS UNDER THIS CONTRACT. THE TERM "CONSEQUENTIAL DAMAGES" SHALL INCLUDE, BUT NOT BE LIMITED TO, LOSS OF ANTICIPATED PROFITS, LOSS OF USE, LOSS OF REVENUE AND COST OF CAPITAL. NEITHER PARTY MAY BRING ANY ACTION, REGARDLESS OF FORM, ARISING OUT OF TRANSACTIONS UNDER THE CONTRACT, MORE THAN TWO (2) YEARS AFTER THE CAUSE OF ACTION HAS ACCRUED. EXCEPT FOR PERSONAL INJURY OR DEATH DUE TO BRASCO'S MISCONDUCT, the parties agree that the total damages that can be awarded in any claim by PURCHASER relating to BRASCO's obligations under this CONTRACT (WHETHER BASED IN CONTRACT, TORT OR OTHERWISE), shall not exceed the combined total of amounts paid by PURCHASER to BRASCO under the CONTRACT THE PARTIES EXPRESSLY AGREE THAT THE ABOVE LIMITATIONS ON LIABILITY PROVISIONS SHALL REMAIN IN FULL FORCE AND EFFECT EVEN IF IT IS FOUND THAT PURCHASER'S EXCLUSIVE REMEDY FAILS OF ITS ESSENTIAL PURPOSE Cancellation. A. Purchaser may cancel an order for "Convenience" via written notice to Brasco within 5 business days from the date of receipt by Brasco of the Purchasers signature on the Quote or receipt by Brasco of the Purchaser's signature on the Acknowledgment and no cancellation fee shall be due Brasco. Cancellations of orders for reasons other than for Convenience as referred to above must be in writing and agreed to in advance by Brasco. Such cancellations are subject to a cancelation charge equal to the great- er of the actual costs incurred by Brasco during the performance period or a 50% cancellation fee. Shipping and Delivery. Brasco shall not be liable for delays or failure in performance when caused by circumstances beyond Brasco's reasonable control. If Purchaser does not provide shipping and routing instructions, Brasco shall be the sole judge of the best method of routing shipment. All sales of Products are F.O.B. Brasco's plant. Risk of loss of the Products shall transfer to Purchaser upon delivery of the Products to the common carrier Modifications and Delays. Brasco reserves the right to modify or change portions of this Contract should any assumptions specified be determined to be incorrect, or if new/ additional information relative to this Contract become available Termination by Brasco. In addition to any other rights to terminate the Contract or suspend performance under the Contract,(A) Brasco may, upon written notice to Purchaser immediately terminate all or any part of the Contract or suspend performance under the Contract, without any liability to the Purchaser and without waiving its right to damages, (a) if Purchaser (i) repudiates, breaches, or threatens to breach any of the terms of the Contract, (ii) fails to accept or threatens not to accept Products in accordance with the Contract, (iii) fails to make timely payment, or (b) upon the occurrence or threat of insolvency or bankruptcy of Purchaser; (B) Purchaser shall purchase and pay Brasco immediately for all unique raw materials, work in process and finished goods under the Contract; (C) Purchaser shall reimburse Brasco for all preparation and other expenses incurred by Brasco and/ or its subcontractors in connection with the Contract ad for all other losses and costs arising from the termination. Lead Times. Lead time is the window of time necessary to complete an order, after the approvals process is complete. The approvals process includes satisfying Brasco's credit terms and written approval of Brasco's preliminary engineering drawings. Once all approvals are complete, the lead time begins, wherein detailed engineering paperwork is com- pleted, stamped calculations are ordered, material is purchased, and the order is fabricated. For orders that endure a lengthy approvals process, lead times may shift between the time the order was placed and approved. Additionally, third party lead times and availability can directly impact Brasco's lead times, therefore Brasco shall not be liable for any damages (actual or liquidated) caused by acts outside of its control that arise from third party suppliers. Change Orders. Design, material, finish and quantity changes by the Purchaser to an order after preliminary engineering approval drawings are provided by Brasco are subjectto a Change Order fee Fees include a minimum administrative fee of $105.00, with relevant material cost and additional labor fees applied. Purchaser Approvals. In accordance with the terms of this Contract, Purchaser agrees to timely execute and return to Brasco an approval of each set of drawings provided to Purchaser by Brasco including, but not limited to, Preliminary Elevation Drawings and Detailed Engineering Drawings. Failure by the Purchaser to timely execute and return to Brasco an approval of drawings provided by Brasco negatively effects lead time of the order and if same occurs, Brasco in its sole discretion shall have the unilateral right to in- crease the lead time to complete and deliver the order to the Purchaser or terminate the Contract. Rejections and Returns. Purchaser will be deemed to have inspected and accepted all delivered Products unless written notice of rejection specifying the basis therefore in reasonable detail, is provided to Brasco within 10 days after delivery. Purchaser may not return Products that are not timely rejected without Brasco's priorwritten approval. Taxes. A 6% Sales tax will be billed to Michigan businesses, entities and municipalities as applicable under Michigan State law. If your business is tax exempt, please provide a Sales Tax -Exempt Certificate. Sales tax will not be billed to businesses, entities and municipalities outside the jurisdiction of the State of Michigan and is the sole responsibility of said entity to pay within its respective jurisdiction where applicable. Governing Law, Jurisdiction and Venue. The Contract shall be governed by and construed in accordance with the laws of the State of Michigan without reference to the choice of law principles thereof. Each party irrevocably submits to the jurisdiction of the Courts of the State of Michigan and the United States District Court for the Eastern District of Michigan and hereby waives, to the fullest extent it may effectively do so, the defense of an inconvenient forum to the maintenance of such action or proceeding. Severability. If any provision of this Agreement is or becomes illegal, void or invalid, that shall not affect the legality and validity of the other provisions. 32400 Industrial Dr. Madison Heights, MI 48071 P: (313) 393-0393 F: (313) 393-0499 I I © 2022 Brasco International, Inc. All Rights Reserved i 00C." AA,.; 41V 4C Authority Board Agenda Summary MEETING DATE: June 21, 2022 AGENDA ITEM: Resolution 22-17: Authorizing the Interim General Manager to Purchase a Transformer SUBMITTED BY: Nicole Gauthier TITLE: Interim General Manager DEPARTMENT: Administration EXHIBITS/ Resolution 22-17 ATTACHMENTS: Transformer Invoice BUDGETARY IMPACT (if applicable) EXPENDITURE REQUIRED: $27,511.00 REVIEWED BY:�`% RECOMMENDATION: Approve BUDGETED: Yes FUNDING SOURCE: Capital Fund JTA would like to purchase a transformer to charge electric vehicles. This will exceed the Interim General Manager's delegated authority of $25,000 SUMMARY and therefore requires authorization from the Authority Board. STATEMENT: i RECOMMENDED Motion: Move to approve Resolution 22-17: Authorizing the li ACTION/MOTION: General Manager to purchase a transformer. I Jefferson Transit Authority 2 Resolution No. 22-17 3 4 5 A RESOLUTION of the Authority Board of the Jefferson County Public Transportation 6 Benefit Area authorizing the Interim General Manager to Purchase a Transformer 7 8 WHEREAS, Jefferson Transit Authority (JTA) is purchasing electric vehicles; and 9 10 WHEREAS, a transformer is needed to charge the electric vehicle batteries; and 11 12 WHEREAS, the funding is available in the Capital fund; and 13 14 WHEREAS, this Agreement exceeds the Interim General Managers delegated authority 15 of $25,000 for goods and/or services and requires authorization from the Authority Board for 16 the Interim General Manager to purchase said transformer; 17 18 NOW, THEREFORE, BE IT RESOLVED the Jefferson Transit Authority Board does 19 hereby authorize the Interim General Manager to purchase a transformer for an amount not to 20 exceed $27,511.00 without further action from the Board. 21 22 CERTIFICATION 23 The undersigned duly qualified Clerk of the Board, acting on behalf of the Jefferson County 24 Public Transportation Benefit Area, certifies that the foregoing is a true and correct copy of a 25 resolution adopted at a legally convened meeting of the Jefferson Transit Authority Board held 26 on this 21St day of June 2021. Chair Member Member 27 28 29 30 31 32 33 34 35 Vice Chair Member Attest: Clerk of the Board Resolution 22-17: Authorization for the Interim GM to Purchase a Transformer Draft for Adoption June 21, 2022 Page 1 of i Office Use Only LJ Cash ❑ Check Amount WORK ORDER '�j ("S L/ 1?VG PUD L• nt, QUOTE Jefferson County Public Utility District Date: 6/3/2022 310 Four Corners Road Port Townsend, WA 98368 Expiration Date: 9/1/2022 Phone: (360) 385-5800 To: John Bender Fa%. (360) 385-8373 Jefferson Transit Authority Email: enRlneeringQ eff tid.are 63 Four Corners Rd Port Townsend, WA 98368 (360)385-3020 x113 johnbender@jeffersontransit.com Se_rvlce A.ddress/Parsel_Number/Account Number 63 Four Corners Rd NEV Charging Phase Configuration Three -Phase Port Townsend, WA 98368 Service Voltage I 277/480Y V 001.332.009 Service Size 1200 Amp 38311 BiHine Rate Schedule 25 (Three-Phasel Quantity Description Unit Price Line Total 20 Primary Three -Phase Underground Cable(per ft. S 24.20 484.00 1 Three -Phase Transformer Vault and Lid (500-2500 kVA) $ 8,129.00 $ 8,129.00 1 Three -Phase Pad -Mounted Transformer (500 kVA $ 13,970.00 $ 13 970.00 1 Three -Phase Metering Current Transformer (in addition to other char es) $ 2,750.00 $ 2,750.00 6 Load Break Elbow 200A S 242.00 1452.00 3 Sur a Arrester Elbow 242.00 $ 726.00 Total 27 511.00 ^ � Digitally.., dpr Jimmy Scarborough D Ila ly 5 Dale: ZOUM0313:20:4e-oroo• Harper. P-€ Quotation '-� Quotation Date: 2022,06,0314:33:55-07'00' prepared by Jimmy Scarborough, Date approved by Samantha Harper, Date Electrical Engineering ManagerI Engineering Director This is a quotation on the services and materials named, subject to the terms and conditions noted below: • Construction will be scheduled no earlier than three weeks after date of received payment, Labor & Industries completed inspections, and/or approved permits. • This Quote is valid for 90 days. Upon acceptance of this quote, it will serve as your Invoice. • Billing for electric service starts immediatley following the installation of the electric meter. • For Temporary Services, all fees required to establish service are due before the PUD will complete the listed services. • Temporary services will be disconnected after three months unless permanent service is established or an extension is granted by the PUD • Temporary services are for construction uses and are not be used as a permanent service for items such as RVs. • Temporary underground conductor is to be provided by the Customer/Contractor. • For commercial services the Customer/Contractor are to provide service conductor for services over 200 amps. • The Customer/Contractor are to provide trench and conduit for new underground service per PUD specifications. • The PUD does not accommodate late -comer agreements. • In the case of a remote meter, the PUD is only responsible for the voltage up to the meter. • The Customer must provide an accessible main disconnect at the meter. • For three-phase services it is the responsibility of the customer to provide single -phasing protection. • Easements are to be provided by the Property Owner for perpetual access by the PUD to maintain electric services prior to construction. • At a minimum easements are to be ten (10) feet in width having five (5) feet on each side of centerline of the PUD's systems located as constructed or to be constructed, extended or relocated on the property. • If safety flaggers are required for construction, the customer is responsible for these charges. • The PUD will submit any State and County permits required and the Customer will be responsible for the fees. • For WSDOT permits in addition to the permit fee, the customer will be billed any inspection fees from WSDOT at a later date. Those fees are estimated to be from $Soo to $1,500, but could be more depending on the complexity of the project. • For any City of Port Townsend permits the Customer will be required to submit and pay for these permits, Comments: New three-phase service for electric bus chargers. To accept this quotation, please sign and return: Signature Rev: Date m m M rl V M O O rl 01 00 N Ln N 0 ? M Ln 1� O m M N 00) w O V1 Cl) S rl M rl rl M rl rl rl rl N 01 N M 0 i O M 0 M 0) O V r- M O N� N� O 06 ip N O 00 (O V N V N Im M Ln O H I I I I I I I 00 0) L0 00 qt 0 ON n D O N V M r (0 V 00 O O1 N rl lf') M rl rj 00 M I I ^ I I I I LI) 0 O O L0(O O O? 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N > N N15 TAG Meeting Summary for 4 May 2022 TAG's primary discussion at our 4 May 2022 meeting involved our tabling efforts to increase transit ridership. Among our possible targets are: • Port Townsend and Chimacum Farmers Markets • some aspect of the Rhododendron Festival (race, picnic, parade?) • Concerts on the Dock • Hadlock Days 6-7 August • Jefferson County Fair • the Wooden Boat Festival • high school sports in the fall We will be able to join JTA staff at their table for Hadlock Days and the Jefferson County Fair. We also discussed tabling at various large employers, community and senior centers, public libraries and grocery stores. The documents we want to provide to the public include: • transit schedules • point to point schedule for Tri-Area/PT • Kingston Express information • senior band survey limited to those over 65 • fact sheet of transit information ('did you know' sorts of information) • health benefits of transit • a brief (5-question) survey of the public's transit knowledge Commissioner Dean cautioned TAG members to remember that when tabling, we are the de facto face of JTA and we should be mindful of staying on message. TAG members are preparing three documents for the first efforts: the brief survey, health benefits of transit, and a fact sheet. Interim General Manager Nicole Gauthier offered to proof the documents for content and accuracy, as did several TAG members. Nicole also requested use of the term 'zero fare' as it is the industry -wide choice of terminology rather than 'fare free' since we already pay for transit with our taxes. Move Ahead Washington requires zero fare for 18 and younger so our Kingston run will also be zero fare for 18 and younger. Clerk of the Board SJ Peck informed us of OPMA changes regarding hybrid meetings and accepting public comments when any decisions are being made. Meeting videos will likely be retained on the website for six months. TAG members were advised to update their OPMA training every four years, with links provided to training videos on the Secretary of State's website. SJ also informed us of the necessity for background checks of TAG members as a routine requirement to make sure we've done our due diligence to protect vulnerable populations, particularly minors. There was discussion about getting folks to Wooden Boat Festival without their cars. Staff are working with WB Events Director Barb Trailer to consider opportunities for the future. TAG member suggestions included chartering fast ferries for events, particularly boat festivals, and coupling tickets for festival and ferry. Staff cautioned about ssues with charter service which would have to go out to bid. Staff also provided a ridership report and some discussion of the need for parking at Port Ludlow for Kingston Express users. Commissioner Dean suggested talking to the Ludlow Village Council about possible options. Julie Shannon From: Sent: To: Subject: Follow Up Flag: Flag Status: Greg Brotherton Friday, June 17, 2022 4:32 AM Julie Shannon FW: Composting Classes Follow up Flagged From: Village Council Sent: Friday, June 17, 2022 4:30:09 AM (UTC-08:00) Pacific Time (US & Canada) To: Greg Brotherton Subject: Composting Classes ALERT: BE CAUTIOUS This email originated outside the organization. Do not open attachments or click on links if you are not expecting them. PORT LUDLOWVitt L e Couned TO PROTECT, PRESERVE, PROMOTE, AND UNIFY Home composting classes in -person OR online! 6 ffe4&son 0 Public Healit ��> it'; comew ( i Join your fellow Jefferson County citizens for an engaging interactive workshop with instruction on how to create and maintain a healthy compost system with food and yard waste. Create compost to amend your soil, retain moisture, provide essential nutrients for your plants, & MORE! Workshop cost is only $25. Participants will receive a $125 Earth Machine compost bin. One per household, please. Participants must attend the full workshop to receive their compost bin. Additional family members and/or friends may attend at no charge with one paid registration. Available to Jefferson County residents only who have not attended a previous compost class with us. Click on a link to register for one class through Brown Paper Tickets: Saturday, June 251"; 10-11:30AM - In -person event At Finnriver Cidery in Chimacum; register for this class HERE Tuesday, June 28t"; 7-8:30PM - Online via Zoom; Register for this class HERE Wednesday, June 29th; 10-11:30AM - Online via Zoom; Register for this class HERE For more information, email Laura Tucker or call 360-379-4491. Visit the Village Council Web Site 0 Your Village Council is a 501(c)(3) non-profit corporation whose purpose is to be a unifying force and information conduit for the benefit of all Port Ludlow residents. Port Ludlow Village Council I Post Office Box 65012, Port Ludlow, WA 98365 Unsubscribe gbrotherton@co.jefferson.wa.us Update Profile I Constant Contact Data Notice Sent by portludlowvillagecouncileblast@gmail.com Julie Shannon From: Greg Brotherton Sent: Friday, June 17, 2022 10:02 AM To: Julie Shannon Subject: FW: Friday 5 1 Juneteenth I Electric Trucks I Mileage I Infrastructure I Flooding From: Washington Counties I WSAC Sent: Friday, June 17, 2022 9:59:49 AM (UTC-08:00) Pacific Time (US & Canada) To: Greg Brotherton Subject: Friday 5 1 Juneteenth I Electric Trucks I Mileage I Infrastructure I Flooding ALERT: BE CAUTIOUS This email originated outside the organization. Do not open attachments or click on links if you are not expecting them. LocalState 8X§ • toCelebrate Holiday: Juneteenth June 19, or "Juneteenth," commemorates the day in 1865 when knowledge of the Emancipation Proclamation and the abolishment of slavery reached the last remaining enslaved people in Galveston, Texas, nearly two and a half years after President Abraham Lincoln issued the Emancipation Proclamation on January 1, 1863. Juneteenth has been celebrated throughout the country for more than 150 years and is known by many names, including Jubilee Day, Freedom Day, Liberation Day, Black Independence Day, and Emancipation Day. 1 In June 2021, President Biden signed legislation into law making Juneteenth the 11th U.S. Federal holiday. Likewise, the Washington State Legislature adopted SHB 1016, making Juneteenth a paid state holiday, effective July 2021. Because June 19 is a Sunday this year, it will be observed for the first time as a state holiday on Monday, June 20, 2022. Learn More It will be one of the first Class 8 battery -electric trucks in North America operated by a waste management agency. Along with King County Metro's progress toward electrifying its bus fleet, King County is pushing a transition to zero -emission vehicles that reduce air and noise pollution. 2 �7 IRS Increases Mileage Remainder The Internal Revenue Service announced an increase in the optional standard mileage rate for the final 6 months of 2022. Taxpayers may use the optional standard mileage rates to calculate the deductible costs of operating an automobile for business and certain other purposes. For the final 6 months of 2022, the standard mileage rate for business travel will be 62.5 cents per mile, up 4 cents from the rate effective at the start of the year. The new rate for deductible medical or moving expenses (available for active -duty members of the military) will be 22 cents for the remainder of 2022, up 4 cents from the rate effective at the start of 2022. These new rates become effective July 1, 2022. The IRS provided legal guidance on the new rates in the Announcement 2022-13 PDF. 3 On June 10, the U.S. Department of Transportation (USDOT) announced the availability of $2.36 billion in FY 2022 for the Bridge Investment Program, which was newly established by the Bipartisan Infrastructure Law (BIL). Counties — which own more bridges than any other public entity — can apply directly to USDOT for this competitive program. InlandRivers and Creeks Hit Flood Stage Across Northwest as Abnormally Cool, Wet Spring Persists Flooding continued to rise in some waterways in the region Tuesday, washing out a portion of roadway near Mount Spokane State Park and overflowing parts of the Palouse River. Tuesday's flooding was "extensive" in low-lying areas between the towns of Potlatch, Idaho, and Palouse, Washington. The Palouse River near Potlatch is at its third -highest level on record, said Laurie Nisbet, a forecaster for the National Weather Service office in Spokane. The river's highest historic crest was measured at 22.15 feet on Feb. 9, 1996. 4 Learn More UPCOMING EVENTS JUNE 23 JULY 21 _....._. .._..._............_.._.._u. tl Can _Levgrgge LandUse_._.Case La e� Federal Funds for Workforce Summer 2022 .Kpm.Ing Webinar 111:00 am I $40 Webinar 1 12:00 pm I Free FOLLOW US facebook twitter [ instagram In linkeln wsac.ora View this email in_vour....browser This email was sent to c,�brgthe.r..tgo(o. co.jefterson.wa.us I Why did I-Uet this? Want to change how you receive these emails? pdate your preferences I Unsul?scribe from this, list 5 Copyright © 2022 Washington State Association of Counties, All rights reserved. 206 10th Ave SE • Olympia, WA 98501-1311 • USA I Contact Us 6 Julie Shannon From: Heidi Eisenhour Sent: Friday, June 17, 2022 2:07 PM To: Julie Shannon Subject: FW: [New post] Quilcene & Dabob Bays closed for shellfish harvest From: Olympic Peninsula Environmental News Sent: Friday, June 17, 2022 2:05:27 PM (UTC-08:00) Pacific Time (US & Canada) To: Heidi Eisenhour Subject: [New post] Quilcene & Dabob Bays closed for shellfish harvest ALERT: BE CAUTIOUS This email originated outside the organization. Do not open attachments or click on links if you are not expecting them. Al Bergstein posted: " Port Townsend, WA. Recent shellfish samples taken from Quilcene Bay contained elevated levels of the marine biotoxin that causes Diarrhetic Shellfish Poisoning (DSP). As a result, the Washington State Department of Health has closed Quilcene Bay and" Olympic Peninsula Environmental News Quilcene & Dabob Bays closed for shellfish harvest AlIN Bergstein Jun 17 Port Townsend, WA. Recent shellfish samples taken from Quilcene Bay contained elevated levels of the marine biotoxin that causes Diarrhetic Shellfish Poisoning (DSP). As a result, the Washington State Department of Health has closed Quilcene Bay and Dabob Bay beaches for recreational shellfish harvest for all shellfish species. Danger signs have been posted at public access [...I Read more of this post `Commenti Unsubscribe tonolonger receive posts from Olympic Peninsula Environmental News. Change your email settings at manage subscriptions. Trouble clicking? Copy and paste this URLinto your browser: @ Powered by WorclPress.corn ieffbocc From: Washington State Department of Transportation <wsdot@service.govdelivery.com> Sent: Friday, June 17, 2022 9:08 AM To: jeffbocc Subject: WSDOT News: Emergency repairs to begin on US 101 south of Forks in Clallam County Follow Up Flag: Follow up Flag Status: Flagged ALERT: BE CAUTIOUS This email originated outside the organization. Do not open attachments or click on links if you are not expecting them. Washington State Department of Transportation - NEWS Olympic Region — PO Box 47440 — Olympia, WA 98504-7440 — 360-357-2600 FOR IMMEDIATE RELEASE June 17, 2022 Contact: Mark Krulish, communications, 360-819-0375 Casey Fraisure, project engineer, 360-412-3422 Emergency repairs to begin on US 101 south of Forks in Clallam County FORKS — Long-awaited repairs to a stretch of road on US 101 just south of Bogachiel State Park in Clallam County will start on June 20. Washington State Department of Transportation's emergency contractor, Interwest Construction, will begin repair work at that site on US 101 at milepost 184.5, just a few miles south of the city of Forks near the Clallam-Jefferson County border. The area has been under one-way alternating traffic conditions since mid - November 2021. Work includes: • Rebuilding the washed-out area of highway. • Rebuilding and reinforcing the slope next to the highway. • Drilling new drains into the adjacent hillside. Repairs are expected to take approximately eight weeks to complete. US 101 will remain one-way alternating traffic at the slide site. A portable temporary traffic control signal will direct traffic during construction. Olympic Peninsula travelers are encouraged to sign up for email updates. Real-time traffic information is available on the WSDOT statewide travel map, the WSDOT app and WSDOT regional Twitter account. Hyperlink within the release: • Begin repair work: wsdot.wa.gov/construction-plannin search-projects/us-101-south-of-forks-emergency- repairs • Email updates: public. govdelivery.com/accounts/WADOT/subscriber/new?topic_id=WADOT_542 • WSDOT statewide travel map: wsdot.com/Travel/Real-time/Map/ • WSDOT app: wsdot.wa.gov/travel/travel-information-phone • WSDOT regional Twitter feed: twitter.com/wsdot tacoma WSDOT keeps people, businesses and the economy moving by operating and improving the state's transportation systems. To learn more about what we're doing, go to wsdot.wa.gov/about/news for pictures, videos, news and blogs. Real time traffic information is available at wsdot.com/traffic or by dialing 511. STAY CONNECTED: M51FR 0 0 ❑x SUBSCRIBER SERVICES: Manage Preferences I Unsubscribe I Helo This email was sent to jeffbocc@co.jefferson.wa.us using GovDelivery Communications Cloud on behalf of: Washington State Department of Transportation 310 Maple Park Ave SE • Olympia, WA 98504 jeffbocc From: Washington State Department of Commerce <WAStateCommerce@public.govdelivery.com> Sent: Friday, June 17, 2022 10:02 AM To: jeffbocc Subject: Planners' Update Newsletter - June 2022 ALERT: BE CAUTIOUS This email originated outside the organization. Do not open attachments or click on links if you are not expecting them. Having trouble viewing this email? View it online p The Association of Washington Cities' (AWC) annual conference is back and in -person! There are over 100 cities from across the state currently registered and more expected to join. High profile speakers include the lieutenant governor, and a variety of relevant topics on racial justice, crisis communications, consensus building and equity. The conference will be held at the Hilton hotel in Vancouver, Wash. Join us and enjoy reconnecting with colleagues on educational, thought -provoking and inspiring sessions. You can register online at AWC. Elected officials earn 10 CML credits for attending. wj�.•. r 0 New drafts available June 22 Growth Management Services will be releasing new drafts of the proposed changes to our administrative rules later this month. We revised Chapters 365-190, 365-195, and 365-196 of the WAC based on public feedback on the preliminary drafts. Formal public hearings will take place on July 26 and 27. New drafts and our response to comments will be posted on the proiect website on June 22. Submit comments on the proposed amendments to the administrative rules at gmarulemaking(a)-commerce.wa.gov. Contact William Simpson at william.simpson(a-)-commerce.wa.gov for more information about this project. comingDraft methodology and guidance for HB 122-4, •• Housing and racially disparate impact guidance House Bill 1220 (H13 12201 amended the Growth Management Act (GMA) in several ways. It changed the Act's goal for housing from "encourage the availability of affordable housing" to "plan for and accommodate" housing affordable to all income levels. It also added new requirements to the housing element which must be addressed with the next periodic update of plans and regulations spanning 2024-2027. As a result of these changes, Commerce is working on several guidance elements to be shared throughout the remainder of the year. Commerce is required to project housing needs for all economic segments of the population, including emergency housing, emergency shelters and permanent supportive housing. Using the countywide population projection from the Office of Financial Management (OFM) as the base, Commerce is developing projections of housing need at the county level with recommendations for how those needs should be allocated to local governments. We are also developing guidance for other changes, such as addressing middle housing and accessory dwelling units. The changes to the RCW 36.70A.070(2) included significant requirements for local governments to examine racially disparate impacts, displacement and exclusion in housing policies and regulations. Commerce has been working with two advisory committees on projected housing needs and racially disparate impacts methodology and guidance. The work products for the multiple housing elements and racially disparate impacts will be available for public review starting in mid -June. You can expect guidance materials to be posted for public review as follows: • Guidance and tool for allocating projected housing needs — June 2022. • Methodology for projecting housing needs by income level and special housing needs —Aug. 2022. • Guidance on examining racially disparate impacts, displacement and exclusion in housing policies and regulations, and recommended policies to address them — Aug. 2022. • Guidance on identifying sufficient capacity of land for all housing needs — Sept. 2022. • Remaining guidance on making adequate provisions for existing and projected needs of all economic segments of the community — Dec. 2022. Visit the project webpage for updates and project materials: Updating GMA Housing Elements. Connecting HoSl to Infrastructure Program Announcing third funding round With additional funds allocated to the Connecting Housing to Infrastructure Program (CHIP) during the 2022 legislative session, Growth Management is pleased to offer a third round of CHIP funding this summer. The program connects affordable housing to water, sewer and storm water, and pays for waived system development charges. There will be $7.6 million available in the third round, with $4.1 million for utility connections and $3.5 million for waived system development charges. The grant uses ZoomGrants, with an application window from July 11 — Aug. 26, 2022. Applications from any city, county, or utility district with a sales tax for affordable housing are eligible to apply. However, to ensure equitable distribution of funds, applications outside of Seattle and King County will be given prioritization. Third round funding requests are limited to $1 million. Unfunded jurisdictions from rounds one and two will need to reapply to seek funding. Visit our grants page for additional information and the round three application. There will be an online application workshop at 1 p.m. on Tuesday, July 19. Register here to attend. If you have questions, reach out to our CHIP program manager at Eric. Guida@commerce.wa.gov. i !MUSURTOMI DCCA funding coming soon The purpose of the DCCA program is to provide a statewide framework for evaluating and prioritizing projects that enhance the economy, environment and quality of life opportunities for local communities affected by the presence of military installations. Funding for projects is contingent on legislative appropriation, which is based on a project list submitted to the Legislature by Commerce. 2022 project solicitation A new round of project applications will be open Aug. 1 — Sept. 15. Applications will be reviewed and scored to develop a ranked list to include in the 2022 Legislative report. Application materials are currently being developed and will be posted on the DCCA webpage in the coming weeks. Project eligibility A wide variety of compatibility -related projects are eligible for the program, including the following list per SSB 5748. • Projects to jointly assist in the recovery or protection of endangered species, dependent on military installation property for habitat. • Projects or programs to increase the availability of housing affordable to enlisted military personnel and non-military residents in the local community. • Projects to retrofit existing uses to increase their compatibility with existing or future military operations. • Projects that aid communities to replace jobs lost in the event of a reduction of the military presence. • Projects that improve or enhance aspects of the local economy, environment, or quality of life impacted by the presence of military activities. Applicants must be local governments, federally recognized Tribes, or other entities in an agreement with a state military installation under the U.S. Department of Defense (DOD) Readiness and Environmental Protection Integration Program. Washington Geological Survey adds webpage for planners The Washington State Department of Natural Resources (DNR) continues to expand support for local governments and planning with a new portal to the Geological Survey's planning resource page. ynuaar WAaS"INGTON STATE DEPT OF " nATURAL RESOURCES ►* YUASHINGTON AATtS�* GEOLOGICAL SuRVE.Y Read about planning support for the Growth Management Act on the DNR website. Join June 28 webinar on transportation options The Municipal Research and Services Center (MRSC) is hosting an hour-long webinar beginning at 11 a.m. on Tuesday, June 28. Representatives from the Washington State Department of Transportation (WSDOT) and the cities of Olympia, Spokane, Stanwood and Redmond will discuss what they're doing to increase transportation options and reduce vehicle miles traveled. These efforts support multiple community goals, including climate action, economic development and place making. There is a cost of $35 for the webinar. It also includes a one hour credit for CM with the American Planning Association and CML with the Association of Washington Cities. Learn more and register here. The Planners' Forums are quarterly events held regionally across Washington state and in partnership with both the Washington APA and the Planners Association of Washington. Each one features guest speakers discussing planning related topics in association with the guidelines set down by the American Planning Association. The forums are on Zoom. • Eastern Planners' Forum — 9 to 11:30 a.m. Wednesday, July 27 Remember, folks needing American Planning Association (AICP) credits will receive credits for attending based on topics covered. Learn more about Commerce's regional forums at the Growth Management Planners' Forum webpage. The Short Course on local planning offers an overview of land use planning laws in Washington, an introduction to comprehensive planning and plan implementation under the GMA, and a review of roles in planning and mandatory training on the Open Public Meetings Act for local government officials. All courses are online, free and open to the public. Following a break for the summer, courses will resume in the fall with the new schedule announced in July. Ask about local presentations Commerce also offers e-visits to local planning commissions or other meetings. Contact your regional planner to request a presentation. Topics include, but are not limited to, comprehensive plan basics and roles in the planning process. Do you have new staff or know of someone who would like to learn more about planning news in Washington? Please share these easy steps to subscribe to Commerce's Growth Management mailing list and receive our monthly Planners' Update newsletter: • Visit .commerce.wa.gov. • Scroll all the way down to the "Subscribe" section in the page footer. ° Enter your email and click "subnld"hJchoose subscriptions you would like to receive. (You can unsVbsc[be from any list at any drne.) * Under the "Public Infrastructure" category, select "Growth Management" to receive this newsletter and other GMS updates. Commerce works with localgovernments, businesses, community -based organizations and tribes Vo strengthen communities. The department's diverse portfolio of more than 100 programs and effective public and private partnerships promote sustainable community and economic development to help all Washingtonians thrive. For more information, visit . For information nnlocating orexpanding abusiness inWashington, visit . Update your subscriptions, modify your password oremail address, orstop subscriptions odany time on your Subscriber Preferences Page. You will need house your email address Volog in. Ifyou have questions orproblems with the subscription service, please visit . This service isprovided to you atnocharge by Washington Department of Commerce. Subscribe I Manage Preferences I Unsubscribe All I Help I Contact us This email was sent to jeffbocc@cojefferson.wa.us using GovDelivery Communications Cloud on behalf of: Washington State Department of Commerce - 1011 Plum Street SE, P.O. Box 42525 - Olympia, WA 98504- 2525 jeffbocc From: Sent: To: Cc: Subject: FYI Todd Oberlander Jefferson County Information Services 1820 Jefferson St. Port Townsend, WA 98368 (360) 385-9355 (360) 385-9195 fax Todd Oberlander Friday, June 17, 2022 12:11 PM jeffbocc; Apple Martine; Anna McEnery IT Staff FW: Online Form Submittal: Feedback Time flies like an arrow. Fruit flies like bananas. The urge to save humanity is almost always a false front for the urge to rule. — H. L. Mencken It is okay to print this email. Paper is a biodegradable, renewable, sustainable product made from trees. Growing and harvesting trees provides jobs for millions of men and women, d working the environment, providing clean air, clean water, wildlife habitat, and carbon storage. When you don't need it anymore, be sure to PLA it in a bin designated for recycling and it will come back to us as new paper or cardboard or recycle it back in to the carbon cycle. From: noreply@civicplus.com <noreply@civicplus.com> Sent: Friday, June 17, 2022 12:06 PM To: #MailGateway <#MailGateway@co.jefferson.wa.us> Subject: Online Form Submittal: Feedback ALERT: BE CAUTIOUS This email originated outside the organization. Do not open attachments or click on links if you are not expecting them. Feedback What kind of comment would you like to send? What would you like to comment about? Other Suggestion Service Field not completed. 1 Comments A great service, Statewide Health Insurance Benefits Advisors (SHIBA), that helps seniors and disabled people with Medicare and related insurance should be included on our county website as a service.. Pierce County includes a page on its website that describes the service. Here's the link: https://www.piercecou ntywa.aov/658/SH I BA -State -Health - Insurance -Benefits -A There are several edits that would be needed to make the information applicable to Jefferson County that I can provide. Name Eva R Bennett Email eva.bennett(&-dshs.wa.gov Phone Number 360-809-4793 Please contact me as soon Yes as possible regarding this matter. Email not displaying correctly? View it in your browser. jeffbocc From: Lynn Sorensen <passages2007@yahoo.com> Sent: Friday, June 17, 2022 1:42 PM To: Allison Berry; Berry, Allison; Willie Bence; Greg Brotherton; Kate Dean; Heidi Eisenhour; jeffbocc; KPTZ VTeam Subject: KPTZ Listener Questions for Tuesday June 21, 2022 BOCC Update ALERT: BE CAUTIOUS This email originated outside the organization. Do not open attachments or click on links if you are not expecting them. County Commissioners, Dr Allison Berry, and Willie Bence, The KPTZ listener questions are listed below for Tuesday June 21, 2022 BOCC Update. Thank you, Lynn Sorensen KPTZ Virus Watch Team Questions for Dr Allison Berry: 1. 1 wonder what Dr. Berry, MD thinks about being so wonderfully accessible while other health boards canceled their meetings during a global pandemic? 2. What are best practices for Health Officer availability during a public health crisis? 3. We've heard that once you've had COVID, it's very unusual to get it again for 90 days. Is that correct? And how do we know that's the case? 4. 1 have heard that one can continue to have a positive PCR test after long after the 14 days from first symptoms. How long does one continue to test positive with the PCR test after Covid? Is this true of the home antigen tests as well? If so, is it advised to not re -test after Covid but to follow the guidelines to isolate for 10 days after the first symptoms and not to wait for a negative test result? 5. In the June 13th meeting, Dr. Berry explained that vaccinated people are more likely to NOT BE contagious until they are feeling symptoms of Covid. My question is does this also apply to people who have had Covid a year ago, but have not received any vaccinations? I am high risk and will be visiting family who all had Covid last summer, including 8 and 12 year olds, but have not received any vaccinations. 6.On Day 2 of the recent VRBPAC Meeting, there was a recurring theme among the voting members. Although they all voted to recommend approval of the vaccine for children six months to five years of age, they consistently noted that it was very important that the risk of the disease posed to children in this age group be clearly communicated to the public and to parents specifically. Dr. Meisner, at 6:12:54, presented this opinion quite concisely. I have transcribed what he said below. "I think it's very important, as Dr. Cohen said yesterday, that the communication or the messaging be made as clear as possible for parents to understand the relative risk and the relative benefit. I think, we, for example, heard several times that there were approximately 442 deaths so far in the pandemic among children less than 5. So that means about 220 deaths a year, approximately. Now if you look at the number of people who are struck by lightning in the United States on a year, it's 270. So we're talking about a very rare event. If we talk about hospitalizations among children between 6 months and 5 years of age, the hospitalization rate on the CDC website is 2.3 per 100,000, or 23 per million, and there about 20 million children in this age group, so 20 times 23 is 460 hospitalizations associated with COVID in this age group that we're considering today, and probably only a fraction of those are because of COVID-19 infection rather than a coincidental association. So really, we'd be talking about vaccinating close to 20 million children in order to prevent two or three hundred deaths, and it's a matter of how an individual weighs the risks and benefits. I think the vaccine should be available for certainly high risk children and for families that are so concerned, they are troubled by that risk ratio, and they should have access to the vaccine, but I again feel very strongly that parents should understand how small these numbers are, it's a very low risk from the vaccine but it's also a very low risk from the infection itself, and I think that has to be communicated clearly to parents so they can participate in the decision about vaccinating a child in this age group." My question to Dr. Berry is, will you commit to making the risk posed to children in this age group very clearly known to people attempting to vaccinate their child? jeffbocc From: Water Quality <listserv@civicplus.com> Sent: Friday, June 17, 2022 2:16 PM To: jeffbocc Subject: News Flash: Quilcene and Dabob Bay Shellfish Closure for Jefferson County, WA ALERT: BE CAUTIOUS This email originated outside the organization. Do not open attachments or click on links if you are not expecting them. View this in, your. browser This complimentary message is being sent to opt -in subscribers who might be interested in its content. If you do not wish to continue receiving these messages, please accept our apologies, and unsubscribe by following the instructions at the bottom of this message. I Quilcene and Dabob Bay Shellfish Closure Quilcene and Dabob Bay Shellfish Closure www.Jeffersoncountypublicheolth.org Pu IfC�eallh Recent shellfish samples taken from Quilcene Bay contained elevated levels of the marine biotoxin that causes Diarrhetic Shellfish Poisoning (DSP).... Read on This complimentary message is being sent to opt -in subscribers who might be interested in its content. If you do not wish to continue receiving these messages, please accept our apologies, and unsubscribe by visiting our website at: http://www.co.jefferson.wa.us/list.aspx Please note, we will not sell or give your e-mail address to any organization without your explicit permission. You are receiving this message because you are subscribed to Water Quality on www.co.jefferson.wa.us. To unsubscribe, click the following link: Unsubscribe jeffbocc From: Sierra Magazine <reply@emails.sierraclub.org> Sent: Friday, June 17, 2022 2:22 PM To: jeffbocc Subject: Sierra Magazine's Summer Digital Edition Is Now Online ALERT: BE CAUTIOUS This email originated outside the organization. Do not open attachments or click on links if you are not expecting them. Dear John, 1111 • • • • 1 -. • . •' • Sierra Club member, you automatically get free access to it. As Sierra 's editor in chief, I have always thought that one of the most important parts of my job is to help close the gap between what environmental experts and scientists are talking about and what the general public might know. Take the idea of "carbon dioxide removal" —deliberately pulling CO2 out of the atmosphere and putting it someplace else. According to the most recent report from the Intergovernmental Panel on Climate Change, "at least some kind of carbon dioxide removal" will be essential to meet the goals of the Paris Agreement. Yet carbon dioxide removal remains on the far horizon of most mainstream discussions about climate action. So we here at Sierra have dedicated the better part of our Summer issue to the hows and whys of carbon dioxide removal, or CDR. Here's what this issue includes: • A short essay by author and environment and sustainaility professor Holly Jean Buck, who argues that the most important question about carbon dioxide removal is who will be involved in the decision making. "Carbon removal is too important to be left to corporations and politicians alone," she declares. • Senior editor Paul Rauber's clear-eyed look at high-tech carbon dioxide removal ideas like direct air capture. As Rauber writes, the climate models for avoiding catastrophic temperature increases rely heavily on CDR —and so do the fossil fuel companies to justify their continued existence. • A feature story, by Jenny Slitter, about whether regenerative agriculture can live up to all the hype about the carbon -sucking potential of soils. • And a love letter to Alaska's Tongass National Forest, the United States' greatest carbon reserve. As reporter Krista Langlois writes, "The Tongass alone will not save us from our voracious consumerism or addiction to oil. But it can give us time to figure things out." • Plus: Photojournalist Mette Lampcov's chronicle of the giant sequoias of California ... a science journalist's investigation into the benefits of solo time in the wilderness ... some tips for reducing your pet's eco-pawprint ... and a celebration of narwhals —an animal that proves black unicorns are real. • Get started! It's really simple to access the digital edition: 1. View the Summer issue of Sierra magazine here. 2. You can also see the latest issue by lopping in toMy Account. 3. For questions, visit our FAQ page. 4. Still having problems or have a question? Send us an email: member.care@sierraclub.org Thank you for supporting the Sierra Club and for reading Sierra magazine. I hope you enjoy this edition as much as we have enjoyed creating it for you. Onward ever, Jason Mark Editor in chief, Sierra magazine P.S. Did you know that in addition to our quarterly print edition, Sierra publishes daily online? Sign up for our newsletter, The Green Life, and we'll deliver straight to your inbox the latest environmental news and commentary plus tips on sustainable living and inspiration for outdoor adventure. Sign up today! This email was sent to: jeffbocc@co.jefferson.wa.us This email was sent by the Sierra Club 2101 Webster St., Suite 1300, Oakland, CA 94612 Unsubscribe I Manage Preferences I View as web page 3 jeffbocc From: The Port Townsend Main Street Program <director@ptmainstreet.org> Sent: Friday, June 17, 2022 4:29 PM To: jeffbocc Subject: Let the Summer Fun Begin! ALERT: BE CAUTIOUS This email originated outside the organization. Do not open attachments or click on links if you are not expecting them. View this email in your browser Port Yowwsend's 30th Concerts on the Dock is just around the corner and the line up is amazing! Concerts on the Dock bring free music to Uptown Street Fair Summer Fun Saturday, downtown Port Townsend on Thursdays in August 20th! July & August at Pope Marine Park Plaza. Venue opens 4:30; Music at 5 pm. Come to dance, see your friends, enjoy a drink and hear great music in a scenic setting. A Beer/Wine & Cider Garden featuring locally made beverages, adds to the festive atmosphere. Bring a chair or blanket and settle in for some great tunes. This music on the waterfront is presented by The Port Townsend Main Street Program and Homer Smith Insurance. Concerts on the Dock is made possible by generous business Port Townsend's 30th Uptown Street Fair is coming UP! Save the date and come celebrate 30 years of festivities in Uptown Port Townsend. We have a great music line up, kids' arts & crafts activities, the Farmer's Market, Port Townsend Arts Guild Arts & Crafts Fair, the incredibly colorful yet brief Uptown Parade, Uptown Pub Beer Garden and food vendors. Stay tuned for more information. N sponsors. Beer Garden sponsorships are available to support the shows. Email us if you'd like us to get in touch and tell you more. Subject to change, rain cancels. Exciting News for Tyler Plaza! Tyler Street Plaza in downtown Port Townsend has received a matching grant from ArtsWA to illuminate the space with overhead lights. Tyler Plaza is in the center of the Port Townsend Creative District and is developing into a lively space where arts -related activities happen. This exterior lighting project will increase the length of time that people can enjoy this pedestrian plaza and make it a more inviting place to be. The project involves the fabrication and placement of six steel lighting poles and the electrical and concrete work needed to install the poles for the year- round overhead Iights.This lighting enhancement will increase the usability of the space for our community and its visitors Funding is provided by ArtsWA, the Port Townsend Main Street Program, local donors through the Give Big campaign, and in -kind assistance from the City of Port Townsend. r _ SO�UNDCHHEECK z� ,WO44111 Ah Soundcheck Music & Arts Festival August 19- 25 Port Townsend's about to get a whole new, week-long arts festival in 2022! Soundcheck is an expansion of 2019's event - a local music showcase first launched ahead of the inaugural THING Festival. The new and improved Soundcheck will be held throughout the Port Townsend Creative District over a full week, beginning with live music in nearly a dozen local venues on August 19th, and culminating with a full day (and night) of music and events downtown in and around the Pope Marine Plaza. Thanks to Soundcheck's MC level sponsors - Windermere Port Townsend, New American Funding, Urquia Law and Quimper Mercantile - we couldn't make it happen without their support. Business sponsorships are available to support the event. For more information and a full line up of events visit the Soundcheck website! 3 Timeline: Tyler Plaza will be closed Oct. 10 - Oct. 28, 2022 to make these improvements There will be access to the adjacent businesses during the project. Stay tuned for more info and updates on our website. nd Ma q street Program �teseMedl�lfieportSownse Masion:U preserve. p EAUM our h ,, _. 16 us! ptma Volunteers Needed! We are gearing up for all our summer/fall events and need volunteers to help us with all the festivities! New to town? Meet some nice people! Got extra time? We've got things for you to do! We are looking for help with set up/tear down for special events, clean up, flyer distribution and overall beautification tasks in the historic districts. If you are interested in volunteering with us, please send us an email and we will get you signed up. Thank you! 4 JCHS Presents Saturday Rothschild House Tours The Jefferson County Historical Society (JCHS) is offering afternoon tours from 1:00 to 4:00 PM every Saturday this summer at the 1868 Rothschild House! This immersive house is a historic gem. Come for a glimpse into the daily life and memories of the Rothschild family and learn from their staff about Uptown Port Townsend and this special house that JCHS cares for in partnership with Washington State Parks and Rothschild family descendants. CLICK HERE for more info. JUNE 23-24, 2022 / 7:OOprn In person & Online A CLASSIC FILM ABOUT A QUEER COMING OF AGE FILM LGBTQ VISIBILITY IN CINEMA ABOUT SUMMER LOVE AND FAMILY THAT JUST DOESN'T GET IT. The Port Townsend Film Festival announces the launch of a monthly, community -driven film series called PTFF Focus. Kicking off June 23-24, they are celebrating Pride Month with Olympic Pride and Jefferson County Transgender Support. Join us for two films: The Celluloid Closet, a classic film about LGBTQ visibility in cinema and Sweetheart, a queer coming of age film about summer love and a family that just doesn't get it. The Celluloid Closet Thursday June 23 - 7:00-9:00 PM (& Online) https://Dtfffocus.eve ntive.ore/schedule Sweetheart Friday June 24 - 7:00-9:00 PM (& Online) https://ptfffocus. eventive.org/schedule 5 Business After Hours with New American Funding Join New American Funding on Thursday, June 23rd at Quench Waterfront Kitchen & Bar for an evening of networking and engagement with local businesses and professionals. Enjoy the opportunity to tell them what you need from business community. Boat Tours of Port Townsend Bay by the Northwest Maritime Center Saturdays, July 2—September 3 1 10:30 AM-12 PM & 1-2:30 PM Adults $22, Kids (under 16) $12, Kids under 3 are free All ages welcome Explore Port Townsend from the water as you cruise to points of interest around Port Townsend Bay aboard our comfortable catamaran, Admiral Jack. While their knowledgeable crew shares knowledge and history of our charming village -by -the -sea, you'll have the opportunity to experience the seafaring wildlife that inhabits our coastal waters and indulge WNorthwindArt CLASSES, EXHIEITS, AND ARTIST RESOJRCES I PORT TOWNSIND, WASHINGTON Summer Class Schedule is now Live! Port Townsend School of the Arts has a great list of summer classes for all ages and skill levels. Check out their website for a complete list of offerings. 6 in views of the Olympic and Cascade mountains. CLICK HERE for more information. Port Townsend Voted Top 10 Best Small Town Food While it is no surprise to us that Port Townsend has an amazing food scene, it is great to see our restaurateurs represented. Check out the article Sound of Pride! Presented by Olympic Pride June is Pride month! Join the celebration Saturday, June 25th, 2022 at Pope Marine Park from 10am - 4pm. There will be food, arts & crafts, music and more. CLICK HERE to learn more. Brass Screw Consortium Presents: Post Apocalyptic Festival - June 17th -19th, 20221 7 Today kicks off the Brass Screw Consortium's Post Apocalyptic Festival! They have lots of fun activities planned for this weekend. Check out their website for more information on what's to come! •a�o -- Am Erg M 3. !: 6!� Commercial Retail Space Available 5 M Retail space available in Undertown, Corner of Water and Taylor street in the heart of downtown First spot as you walk down the stairs, available June 1st $1050 plus utilities For more info call 360-531-7300 or email us mountbakerblock@gmail.com yORT TOWNSEND PLAZA Incredible Opportunity for Retail., Service or Professional Business! Port Townsend Plaza Shopping Center 1213 Water Street Iformer Dockside Cleaners) 1651 sf +30sf in electric room = 1681 sf $1.75 sf/month +Triple Net (estimate 20-35C sf/month) Will consider all lease proposals with financial qualifications Interested Parties agree to maintain the mnfid-6.1ity ofthis irk nnation. For More Information: PORT TOWNSEND PLAZA LIMITED PARTNERSHIP Island Property Management 41 HE Midway Blvd., Ste 101, Oak Harbor, WA 98277 (360) 675-9091 Ext 3 Julia Price, Property Manager juliaQipmrent.com Events Live Music at PT Vineyards - June Line Up JUNE LIVE MUSIC AT VINTAGE! 6/3 Jill McAnally and Kevin McConnell ►< I -- /10 Jed Crisologo 6/17 Key City Ramblers Duet 77 Mason Marcus Turner ►_ I f 'OkT TOWNSLNDD ^ 7j: ���VWJ 0 1 Did you know that our 501 c3 nonprofit works in four volunteer committees -- Organization, Design, Economics, and Promotion? We care for the hanging flower baskets, downtown gardens and Adams Street Park. We coordinate Creative District efforts, work on design projects, promote our local economy, coordinate events, and help light up Port Townsend for the holidays. We offer low -interest loan funds to property owners for commercial building renovations and microloans to business owners to offset the financial impacts of emergencies. The work of the Port Townsend Main Street Program enhances the quality of life for residents and visitors. Become a member today! (Pictured: Board Member Jan Carter volunteering at Adams Street Park as part of Main Street's Earth Day Spring Clean Up) Please make a tax-deductible donation to the Port Townsend Main Street Program, a non-profit 501C-3 organization, Tax ID #91-1285016. If you are a community member but not a business owner, we appreciate your partnership as well! Every gift helps our organization to do valuable work to enhance the Historic Districts of Downtown and Uptown Port Townsend. Copyright O *2022* Port Townsend Main Street Program*, All rights reserved. Our mailing address is: Port Townsend Main Street Program 211 Taylor St., ste 3 Port Townsend, WA, 98368 Want to change how you receive these emails? You can update your preferences or unsubscribe from this list. 12 13 jeffbocc From: Jonathan Levenshus, Sierra Club <reply@emails.sierraclub.org> Sent: Saturday, June 18, 2022 12:22 PM To: jeffbocc Subject: 48 HOURS TO ACT: EPA's final deadline on their Good Neighbor clean air rule Follow Up Flag: Follow up Flag Status: Flagged ALERT: BE CAUTIOUS This email originated outside the organization. Do not open attachments or click on links if you are not expecting them. EPA's "Good Neighbor" rule will help states downwind of coal plants have cleaner air, and already over 8,000 Sierra Club members and supporters have sent in a comment-- but we're missing yours! With the comment period closing in just two days, this is your last chance. Send in a personalized comment to EPA today, telling them why you demand action on air pollution. 1 Photo by Al Braden, a coal-fired power plant in Texas John, We know that air pollution is negatively impacting communities across the country. That's why we must rein in this danger to our health and the economy NOW! The EPA recently announced a new "Good Neighbor" plan to help those of us in downwind states, like WA, where so much of our air pollution comes from out of state. This new plan requires reductions in ground -level ozone -- the main component of smog -- emitted from dirty power plants and industrial facilities in 26 upwind states that then blows into downwind states. If finalized, the plan will significantly improve air quality and public health, avoiding one thousand premature deaths and more than one million asthma attacks each year. Join me in telling the EPA to finalize the strongest plan that science and the law will support! z Smog pollution harms millions of people, including the country's most vulnerable people -- children, communities of color, low-income families, and the elderly. EPA is taking important steps to protect residents in downwind states, like WA, from unsafe levels of smog pollution because upwind polluters have failed to reduce their pollution. You and I both deserve clean air. The protections proposed by the EPA will ensure upwind states are "good neighbors," as the Clean Air Act requires. Call on the EPA to swiftly finalize this plan that will protect our air from dangerous smog pollution blowing across state lines. Thank you for all you do for our air. Sincerely, Jonathan Levenshus Director of Federal Campaigns Sierra Club Beyond Coal Campaign This email was sent to: jeffbocc&o.jefferson.wa.us This email was sent by the Sierra Club 2101 Webster St., Suite 1300, Oakland, CA 94612 Unsubscribe I Manage Preferences I View as web page 3 jeffbocc From: Chris Hill, Sierra Club <reply@emails.sierraclub.org> Sent: Sunday, June 19, 2022 6:36 AM To: jeffbocc Subject: This Juneteenth, it's time to confront our country's racist legacy Follow Up Flag: Follow up Flag Status: Flagged ALERT: BE CAUTIOUS This email originated outside the organization. Do not open attachments or click on links if you are not expecting them. This Juneteenth, President Biden should choose to honor the Black community by designating Black Wall Street and the site of the 1908 Springfield Race Riot as national monuments. It's time to confront our racist legacy and disrupt the status quo. Send a personal message to President Biden now! 1 Photo courtesy of the Library of Congress, LC-USZ62-33780 Dear John, Today we commemorate Juneteenth -- the day in 1865 when the news of emancipation finally reached enslaved African Americans in Texas. While Black people in the U.S. have long celebrated this day, it has only recently reached the awareness of the broader public. It is past time we accurately record, acknowledge, learn, and honor our history. To do so, our public lands must be representative of the diverse American experience. And yet, less than a quarter of our nation's national parks are currently dedicated to acknowledging the histories of Black and Indigenous peoples, movements, and cultures. Q Two sites in particular, Black Wall Street and the site of the 1908 Springfield Race Riot, are underrecognized stories in American history that deserve a place in our history books and among our public monuments. This Juneteenth, raise your voice with us in calling for President Biden to honor the Black community by designating both sites national monuments by way of executive order under the Antiauities Act. Take action now to show vour suaaort. The reason why this history has not been learned or told is that these stories have not been institutionalized in our society. Doing so would require confronting our racist legacy and a disruption of the status quo. Textbooks and television shows are only now starting to bear witness to the legacy of slavery and settler colonialism, but so much of this was about the conquest, pillaging, and tilling of the land beneath us. And our public lands must bear witness as well. This nation's land was taken from Indigenous people, worked by enslaved Black people, and the stories we tell on this land, from our national parks to our national monuments, should reflect this history. When we look at our national symbols, monuments, and public lands, we want all people to feel comfortable, safe, and welcome. We also want to ensure that our monuments accurately reflect critical, though sometimes difficult and dark, moments in US history. Send President Biden a personal message now asking him to desiqnate Black Wall Street and the site of the 1908 Sprinafield Race Riot as national monuments toda Black Wall Street in Tulsa, Oklahoma was one of the preeminent Black communities in the U.S. in the early 20th century. On May 20, 1921, this thriving community was burned to the ground by a white mob that murdered hundreds, destroyed businesses and residences, and left thousands of people homeless. The story in Springfield, Illinois was a similar one, where a violent white mob started a riot triggered by a false report that a Black man raped a white woman. Like Tulsa, the site of the 1908 Springfield race riot was decimated, destroying lives and generations of livelihoods. The Illinois National Guard was eventually called in, and this act of brutality served as the catalyst for the creation of the NAACP. 3 Both sites are emblematic of not only the great successes of Black communities across the US, but also the violent, unjust, and racist attempts to suppress us. What happened in Tulsa and Springfield were not isolated incidents, but rather events catalyzed by a system of oppression that persists to this day. By designating these sites as national monuments, we can begin to honor our history. Take action and send vour messaae now. The diversity of our country has always been and continues to be one of our greatest assets. Making our national parks and monuments more reflective of that diversity directly contributes to a more inclusive America. As we look to the future, we must acknowledge and learn from our past, celebrate the contributions of diverse peoples, and ensure the wrongs against these communities never occur again. A national monument designation for these two sites would be one small step forward toward that goal. In Solidarity, Chris Hill Senior Campaign Director Our Wild America Sierra Club 4 P.S. Will you help spread the word? Please share this action with you friends, family, and community members! VIShare this alert on Facebook Share this alert on Twitter This email was sent to: jeffbocc&o.jefferson.wams This email was sent by the Sierra Club 2101 Webster St., Suite 1300, Oakland, CA 94612 Unsubscribe I Manage Preferences I View as web page Julie Shannon From: Heidi Eisenhour Sent: Saturday, June 18, 2022 5:08 AM To: Julie Shannon Subject: FW: This Week in Photos Follow Up Flag: Follow up Flag Status: Flagged From: NACo Sent: Saturday, June 18, 2022 5:06:07 AM (UTC-08:00) Pacific Time (US & Canada) To: Heidi Eisenhour Subject: This Week in Photos ALERT: BE CAUTIOUS This email originated outside the organization. Do not open attachments or click on links if you are not expecting them. Having trouble viewing this email? Click Here THIS WEEK IN ft WTX)NALNAG 4,(lMCIATM Of0OU9TIE5 I 10 T S �� Photos from Washington, D.C. & Counties Across America "NACo @NACoTweets VNACo @NACoTweets 1 County leaders, including NACo 1st VP Denise Winfrey (center, right) and 2nd VP Mary Jo McGuire (left), participate in the County Leadership Institute, a rigorous four -day program at NACo HQ. Seamus Dowdall @seamus_dowdall At a national tech conference, NACo Telecommunications and Technology Committee Chair Tarryl Clark highlights the county role in expanding access to high-speed internet. r NACo President Larry Johnson, Herman Geist — the first chairman of the Westchester County, N.Y. Board of Legislators — Erie County, N.Y. Executive Mark Poloncarz and NACo CEO Matthew Chase attend the N.Y. State Association of Counties board meeting. New Mexico Counties @NMCounties33 NACo's Eryn Hurley leads a discussion on the Bipartisan Infrastructure Law and the American Rescue Plan at the New Mexico Counties annual conference. Vernon J @VernonJStewart WCA @WisCounties Q El Paso County, Colo. commissioners recognize Juneteenth to commemorate the emancipation of enslaved African Americans. 11 CA Rural Counties @RuralCounties Rural California county leaders survey wildfire defense resources during a visit to the CAL FIRE Air Attack Base in Nevada County, Calif. Wisconsin Counties Association President and CEO Mark O'Connell (right) outlines strategies to tackle the opioid crisis. El Paso County @ElPasoCounty El Paso County, Texas recognizes 200 women veterans during the county's inaugural Women Veterans Day Brunch. Greene County MO @GreeneCountyMO Minnesota Counties @MNcounties 3 * 5 Greene County, Mo. Commissioners Rusty MacLachlan, Bob Dixon and John Russell join the county's annual Flag Day celebration. NACo @NACoTweets Baltimore County, Md. Executive Johnny Olszewski hosts NACo staff on a tour of innovative county initiatives and services. e Ja Y f� Lake of the Woods County, Minn. officials welcome the Association of Minnesota Counties to the northernmost point of the continental U.S., accessible only by air, water or through Canada. NATIONAL ASSOCIATIONOfCOUNTIES 660 North Capitol Street, NW, Suite 400 Washington, D.C. 20001 I-Inl+ Did someone forward you this email? Sign up to stay up-to-date on topics affecting America's counties! 4 Click here to unsubscribe. Julie Shannon From: Greg Brotherton Sent: Sunday, June 19, 2022 10:02 AM To: Julie Shannon Subject: FW: HCSEG News: Summer Camps & Volunteer/Community Events start this week! Follow Up Flag: Follow up Flag Status: Flagged From: The Hood Canal Salmon Enhancement Group Sent: Sunday, June 19, 2022 9:59:35 AM (UTC-08:00) Pacific Time (US & Canada) To: Greg Brotherton Subject: HCSEG News: Summer Camps & Volunteer/Community Events start this week! ALERT: BE CAUTIOUS This email originated outside the organization. Do not open attachments or click on links if you are not expecting them. r -4 r. { SALMON I SUMMER FUN & ENVIRONMENTAL EDUCATION AT THE SALMON CENTER! 1 1 -7�LAM STEWARn�> For ages 7-1 t Sessions available for a $5 donation! (financial assistance available) Farm Stewards is a fun, outdoor summer camp for kiddos ages 7-11 ! During the camp, kids will earn about gardening, nutrition, pollinators, wild and domestic animals, mindfulness and creativity, water systems, environmental science and restoration, salmon, and the ways that these topics connect to sustainable agriculture and the environment. Questions? Please contact heather@pnwsalmoncenter.org Registration is Required! L 4 A i i Explore the flood Canal this summer through weekly field trips! For this camp, HCSEG and project partners have varfous outdoor activities planner) around the Hoed Canal watershed, where participants will connect with their local fjord through adventures and t guidance provided by HCSEG staff. Examples of some 8 r ' 1 activities include sailing, learning about shellfish, 4 �tar,1101+,i 40 tide -pooling, and painting in nature', REGISTRATION IS REQUIRED! Please visit our websrte to view th-e full carnp schedule, details and Sign-up. prrwsalmoncenter.orgled ucationlcampsfexplore-the-fjord 4 Questions' Please cofi whit ney pnwsalmvncenter.or 0't7 e For this camp, HCSEG and project partners have various outdoor activities planned around the Hood Canal watershed, where participants will connect with their local fjord through adventures and guidance provided by HCSEG staff. Examples of some activities include sailing, learning about shellfish, tide -pooling, and painting in nature! or Questions? Please contact whitney@pnwsalmoncenter.org Registration is Required! VOLUNTEER OPPORTUNITIES iw. 44*1 �s to 5 Annual Day of Caring June 24, 2022! The United Way of Kitsap County is excited to present the 28th Annual Day of Caring Friday June 24, 2022! HCSEG has two great volunteer opportunities as part of this event. This is a great time to give back to projects and programs that enhance your local community! Volunteer at Farm at Water's Edge June 24th, 2022 9am-2pm The Salmon Center / 600 NE Roessel RD. Join us at Farm at Water's Edge for a day of upkeep in our community garden! Volunteers will assist in weeding, mulching, planting, or other garden activities. This is a Kid and Family Friendly opportunity! Lunch is provided. Volunteer on the Union River Estuary Preserve June 24th, 2022 9am-2pm The Salmon Center / 600 NE Roessel RD. Volunteers will assist in activities to enhance and maintain native plantings on the Union River Estuary, supporting the local ecosystem. Tasks will include mulching around native plantings and clearing invasive species. This is a Kid and Family Friendly opportunity! Lunch is provided. 6 Sign -Up! rf � JUKE 29TH RPL 4- AY Ilse' F " ,r �_ ,� . June 29th At the Salmon Center Ages 5-8 $5 A fun day of outdoor learning at the Salmon Center! We'll meet the farm animals, explore the garden, and adventure through the Union River Estuary Preserve. Snacks provided. Please bring a lunch, water, and dress for the weather. 4-H teaches life skills that lead young people to become self -directing, positive, contributing members of our society. Extension programs are available to all without discrimination. This event is in partnership with Mason County 4-H. s Farm at Water's Edge Community Garden Gathering July 8th 5:30-7pm At the Salmon Center Join us to celebrate the Farm at Water's Edge Community and Gardens! The evening will include a potluck, games and activities, and an informal opportunity to share feedback, ask questions about the farm and U-Pick garden, and give us suggestions for the future. Bring a dish to share! (not mandatory) Drop ins welcome, but we encourage you to RSVP All ages welcome! Questions? Email heather@pnwsalmoncenter.org 10 HEARING COMMENTI jeffbocc From: Joan Hommel <jshommel@gmail,com> Sent: Monday, June 20, 2022 7:30 AM To: jeffbocc Subject: no shooting ordinance ALERT: BE CAUTIOUS This email originated outside the organization. Do not open attachments or click on links if you are not expecting them. The Cape George community is a very high density neighborhood which makes any use of firearms extremely dangerous. Not only should this application be approved, a no -shooting ordinance within Jefferson County should automatically be applied to ANY densely populated area within Jefferson County. Thanks for your consideration. Cape George Resident Julie Shannon From: Greg Brotherton Sent: Monday, June 20, 2022 9:04 AM To: Julie Shannon Subject: FW: HCSEG News: Garden Yoga + Wellness at the Salmon Center - June 22 Follow Up Flag: Follow up Flag Status: Flagged From: The Hood Canal Salmon Enhancement Group Sent: Monday, June 20, 2022 8:59:30 AM (UTC-08:00) Pacific Time (US & Canada) To: Greg Brotherton Subject: HCSEG News: Garden Yoga + Wellness at the Salmon Center - June 22 ALERT: BE CAUTIOUS This email originated outside the organization. Do not open attachments or click on links if you are not expecting them. *0()I) C I1 Garden Yoga + Wellness Series The next class is on June 22nd! Join us for our Yoga in the Garden and Wellness Series! 6-7pm Wednesdays At the Salmon Center In this series you will be led through yoga and meditation classes outside at the Salmon Center, followed by various wellness activities! Classes are led by Michelle Pugh from Joonbug Yoga. A portion of the class fee goes towards HCSEG's environmental efforts! —All skiff levels welcome! —Ages 12+ up z F � 47 I V"R, !/,gyp d� 1 'y/��4 fi�a�' '7c {'j • s Al WAI Copyright © 2021 HCSEG, All rights reserved. Want to change how you receive these emails? You can update your preferences or unsubscribe from this list. Julie Shannon From: Heidi Eisenhour Sent: Monday, June 20, 2022 9:04 AM To: Julie Shannon Subject: FW: Local 20120 Weekly Announcements From: Local 20/20 Sent: Monday, June 20, 2022 9:01:55 AM (UTC-08:00) Pacific Time (US & Canada) To: Heidi Eisenhour Subject: Local 20/20 Weekly Announcements ALERT: BE CAUTIOUS This email originated outside the organization. Do not open attachments or click on links if you are not expecting them. View this email in your browser Local 20/20 Weekly Announcements June 20, 2022 1 edited by Orion Armstrong North Beach Sunset by Mel Carter *Editor's Note for regular readers: It's easy to keep up-to-date with our long newsletter by looking for items marked *New* or *Updated*. These are items that have been added or updated this week. Everything else has appeared in prior newsletters, and may be skipped if you have already read about it. This Week Dungeness Crab in the Salish Sea: A Case Study in Collaborative Research for a Sustainable Fishing Future - Tues, Jun 21 Jefferson County Marine Resources Committee 1 Join the Jefferson County Marine Resource Committee and the Port Townsend Marine Science Center for a virtual talk on current Dungeness crab research efforts! Dungeness crab is one of the iconic marine species of the Pacific Northwest, contributing ecological, economic, and cultural value to our region. In recent years, a collaborative research group (the Pacific Northwest Crab Research Group) formed to investigate lingering questions surrounding this important species and to better connect science to fisheries management. This talk will cover the life history of Dungeness crab, the management of the Dungeness crab fishery, and the goals and mission of the PNW Crab Research Group, before discussing one of the group's major research projects (the Larval Crab Monitoring Network) and the implications of the new information emerging from this collaborative effort. For more information or to register for the talk, go here. Time: 7:00 - 8:oo PM I Location: Zoom Live Demonstration of Larval Crab Monitoring - Wed, Jun 22 Jefferson County Marine Resources Committee 1 r I oin the Jefferson County Marine Resource Committee and the Port Townsend Marine Science Center for a live demonstration of larval crab monitoring! Monitoring will be led by Emily Buckner, PCRG Program Coordinator, and Ali Redman, PTMSC Aquarium Curator. Ali and Emily, along with volunteers, will bring up the light trap from under the pier on Wednesday morning. They will demonstrate the protocol used for their research, provide a closer look at what is in the light trap, and answer questions in this unique, informal presentation. For more information or to register for the event, go here. Time: 9:30 - ii:oo AM I Location: Fort Worden State Park Pier at PTMSC Aquarium Overview of Fish Health Research at the USGS - Marrowstone Marine Field Station - Wed, Jun 22 FORT F L AGL E R Ever wonder what goes on at the USGS Marrowstone Marine Field Station, the set of red -roofed buildings at the NE tip of Marrowstone Island? Join Friends of Fort Flagler for a rare opportunity to learn about the research conducted at the station and why it's important to the health of all marine life in the Puget Sound. Dr. Paul Hershberger, the field station's director, will bring attendees up to speed on our foraging fish, herring, and why they are important to our ecosystem. You'll learn about the threats to these fish, what can be done to improve the health of wild fish populations and the vitality of all marine life up the food chain. For more information and to register for the event, click here. Time: 6:oo PM I Location: Fort Flagler Lower Campground Picnic Area across from Boat Landing: 1321 Flagler Campground Road, Marrowstone Next Climate on Tap: The CPR Climate Emergency Tour — Wed, Jun 22 Join the Climate Protection and Restoration Initiative Executive Director and General Counsel Dan Galpern for an exciting opportunity to make real change in our nationwide climate policy! Dan has worked with Dr. James Hansen, the climate change pioneer, for over 14 years! Dan and Dr. Hansen have created an initiative to urge President Biden and the EPA to phase out carbon emissions by imposing a revenue -neutral rising user fee on oil, gas, and coal. Dan is taking this initiative literally to the streets on a cross-country bicycle trip. His first stop is Jefferson County on his way to Maine. Learn how you can support this ground -breaking initiative with letters, petitions, and more. Register here: https://orclimate.org/climate-on-tap/. The event is free but will hit facility capacity, so register early! Each Climate on Tan is co -sponsored by Local 20/20 Climate Action, Jefferson County Public Health, and FinnRiver Cidery. For further information email Lama Tucker or call 360-379-4491• Time: 6 — 8 pm I Location: Finnriver Farm and Cidery Crabbing ioi Workshop - Thu, Jun 23 Jefferson County Marine Resources Committee Want to learn more about crabbing in Washington State? Need advice on how to set up your gear to prevent loss of your crab pot and to catch more crab? Join the Jefferson County Marine Resources Committee and its partners for a free Crabbing iol workshop with opportunities to ask all your crabbing questions! Find more information and registration here. Time: 6:00 - 8:0o PM I Location: WSU Classroom in Port Hadlock (97 Oak Bay Rd) Invasive Plant Species Hike - Sat, Jun 25 FORT FL AGL E R Join Friends of Fort Flagler and presenter Christine Heycke for a hike to identify invasive plant species in Fort Flagler State Park. Expect a 1 - 1.5 miles easy hike while learning where these species come from, how to manage and eliminate them and why they're here in the first place. Meet in front of museum. For more information about Christine Heycke and to register for the event, click here. Time: io:oo AM I Location: Fort Flagler Historical State Park, 10541 Flagler Road, Nordland Home composting classes — in -person AND online! - Sat, Jun 25 - Wed, Jun 29 *Updated* 16 Ctolee;t /6h2l�;/Join your fellow Jefferson County citizens for an engaging interactive workshop with instruction on how to create and maintain a healthy compost system with food and yard waste. Create compost to amend your soil, retain moisture, provide essential nutrients for your plants, & MORE! Workshop cost is $25. Participants will receive a $125 Earth Machine compost bin. One per household, please. Participants must attend the full workshop to receive their compost bin. Additional family members and/or friends may attend at no charge with one paid registration. Available to Jefferson County residents only who have not attended a previous compost class. Click on a link to register for one class through Brown Paper Tickets: 1) Saturday, June 25a ; 10-11:3oAM; in person at FinnRiver Cidery in Chimacum; register for this class HERE 2) Tuesday, June 28a ; 7-8:30PM; online via Zoom; register for this class HERE 3) Wednesday, June 29a ; 10-11:3oAM; online via Zoom; register for this class HERE For more information, email Laura Tucker or call 360-379-4491• Correction: Last week's newsletter mistakenly announced these events as June 5-9 rather than 25-29. The composting classes start this Saturday, so there's still plenty of time to register! Upcoming Events Under the Tent: Housing Conversations with Our Community - Thurs, Jun 3oth *New* public is invited to participate in a community conversation and networking opportunity for local housing challenges and solutions on Thursday, June 30, 4-6 p.m. under the tent at the corner of 22nd St. and San Juan Ave. "Under the Tent: Housing Conversations with our Community" will be hosted by Community Build, and will include brief presentations by 13 organizational co-sponsors actively engaged with housing solutions in Jefferson County, followed by networking with organizational representatives. Light refreshments and beverages will be provided. This is a free, outdoor event. Members of the public are encouraged to bring their own chairs. Time: 4:00 - 6:oo PM I Location: under the tent at the corner of 22nd St. and San Juan Ave. LandFest - Thurs, Jul 7th *New* LandFest 2022 %PAI( Jefferson Land Trust is bringing back its annual, in -person farm dinner, LandFest, on Thursday, July 7 from 6 to 9 pm. LandFest celebrates community powered conservation at this fun and festive outdoor event, at Finnriver Farm & Cidery. This year's LandFest features Keynote Speaker, environmental historian Lyndsie Bourgon, author of the forthcoming book, Tree Thieves: Crime and Survival in North America's Woods, and Master of Ceremonies, Luke Burbank, host of public radio's Livewire. To purchase event tickets, visit www.saveland.org/landfest. Time: 6:oo - 9:oo PM I Location: Finnriver Farm & Cidery Recurring Events COVID-ig Update - Mondays *Online* Public Hea Ithioin the weekly 9:oo am meeting of the Jefferson County Board of County Commissioners (BOCC), including the 9:45 am COVID-19 update with Public Health Officer, Dr. Allison Berry. You can also listen live to Dr. Berry on KPTZ. Additional COVID-19 information is on the County website here. Styrofoam Recycling - and Mondays & grd Saturdays (PT) & some Tuesdays (Port Ludlow) The Port Townsend StyroCyclers can only accept pieces that are white, rigid, clean, and dry, with all tape, labels, paper, and cardboard removed. They also accept clean and dry packing peanuts of all colors and types (separated from the styrofoam), as well as white styrofoam food trays that are clean and free of stains and writing. Your materials will be inspected at your vehicle, and disqualified materials will be returned to you. Thanks to the Fort Worden PDA, the styrofoam is packed and stored at the Fort Worden Battery Putnam, then delivered to Kent once per month thanks to OlyCap and Northwest Harvest food bank trucks. At the Kent facility, a densifier machine uses heat and pressure to convert the styrofoam into a toothpaste -like consistency that cools into heavy, glassy blocks, which are then sold to manufacturers of products such as picture frames, construction details, and surfboard blanks. The densified product is in high demand because it is less expensive than virgin plastic. You can check the schedule and/or message them at any time at PTS . ro . clersCq)gmail.com or through their Facebook page. Port Townsend Styrofoam Recycling pick-up - 2nd Mondays & 3rd Saturdays For residents of East Jefferson County only Time: iwoo-noon I Location: Fort Worden's Battery Putnam, which is near Alexander's Castle (229 Alexander's Loop). Park your vehicle in the middle of the street in front of the battery. Port Ludlow Styrofoam Recycling pick up - periodically Tuesdays (no set schedule) Time: 9-10:3oam I Location: Port Ludlow Marina, Bridge Deck off Harbor Drive Road Cooperatives Cafe - 2nd Mondays *Online* epir institute An online incubator talking space for emergent cooperatives. Offering supportive mentored environment for new housing linked to grower and work spaces (studios, workshops, etc). Beyond Leasing: Co -develop new right -sized sustainable independent housing and land ownership through producer cooperatives. Opening new investor pools for coop financing in the region. For more information, go here. Questions? Write directly to: salishseaPecon4peace.org Time: 6pm I Location: Online The Groundwork Project - Wednesdays eprI.-D-7- mics for institute The Groundwork Project - The Institute supports local people in establishing meaningful, place - based indicators of community well-being and ecosystem stewardship. Two -Year, 3 County Pilot Study - Kitsap, Clallam and Jefferson - to establish baseline indicators of community well-being and ecosystem stewardship. Drop in event. Stop by when you can. Limit of 20. Or, choose one circle for ongoing involvement. - Lunch circle : uam to ipm (drop in for min of 45 minutes) - Supper circle: 4pm to 6pm (drop in for min of 45 minutes) - Debrief/Analysis: 1:30pm to 3:3opm. (optional) Questions? econ4peace.org/the-groundwork-project. Online options with preregistration. Write salishsea(a)econ4peace.org for link and password. Research will culminate Earth Day week with evenings online and two sessions of in person time at the Chimacum Grange on Saturday, April 23. You are welcome to join in at any time. Times: see above I Location: Chimacum Grange Ask a Master Gardener! - Thursdays, May -Sept *Online* Do you have a gardening question? Get quick, expert help from a Master Gardener in Jefferson County. Master Gardener volunteers are trained para-professionals who will provide you with N_ information that is research -based and focused on environmentally friendly gardening practices. Schedule a live zoom session on Thursdays, 12:00 - 2:00; May - September! R questions to our online form or Register for Zoom session here: https://extension.wsu.edu/jefferson/gardening-2/plant-clinict Time: 12-2pm I Location: Online Birding in the Park - 2nd and 4th Fridays verly McNeil, Admiralty Audubon trip leader and photographer, is conducting bird walks at Fort agler. Birding and nature tours are on the 2nd and 4th Fridays of each month. Wear sturdy otwear and dress for changeable weather. Bring binoculars and your own water. Registration: Please send Bev an email, including where and when you'd like to join at Bevybirds53Pgmail.com. It is important to include this information as Beverly does walks in of multiple locations and dates. Please note this program is dependent on good weather. Beverly's FORT FLAGLER photographs are displayed at the Port Townsend Gallery. Time: 9 am I Location: Fort Flagler I Dates: 2nd and 4th Fridays Protest Chase Bank's Climate Crimes - Fridays Join local demonstration at Port Townsend's JP Morgan Chase on Fridays, iu am to 1 pm. Their Artful r :4JAction will include giant art posters and banners drawing attention to Chase's continued funding of fossil fuel expansion and undermining indigenous rights. Held in coordination with protests around the world, defund campaign info at Stop The Money Pipeline. RSVP to hold art or help out: communitvartworksPgmail.com. Or just show up! Homemade signs welcome. iiam - ipm I Location: Chase Bank, 419 Kearney Street, Port Townsend Farmers Markets - Saturdays & Sundays EST. C 11 IEFFERSON COUNTY vio *FARMERS ,*1 MARKETS ,4QN411\PART 70W NSEND CHIMACUM Port Townsend Farmers Market on Saturdays -The Port Townsend Farmers Market operates 9-months out of the year from the first Saturday in April through the 3rd Saturday in December. Located in the heart of uptown Port Townsend on the 600 block of Tyler Street between Lawrence and Clay streets, the market offers a 8 wide variety of seasonal produce, pasture -raised meat, hard cider, honey, artisan cheese, bread and pastries, prepared food, as well as fine arts and crafts from Jefferson and neighboring counties. From locally grown food to pottery, the items sold travel no more than 50 miles to reach the market. Some of our vendors even bike their products to market. More information. Time: gam-2pm I Location: 65o Tyler Street, Port Townsend Chimacum Farmers Market - Sundays Want to shop for locally grown food in the heart of our farming community with your dog at your side? Well, the Chimacum Farmers Market is the market for you. Located just a stone's throw from several participating farms in Jefferson County's farm country, the Chimacum �WriTNM Farmers Market operates Sundays, June -October. More rustic than its sister market in Port dEmw Townsend, this jewel of a market offers a remarkable variety of seasonal produce from neighboring farms as well as artisan food and crafts. Look forward to seeing you! Time: loam-2pm I Location: 9122 Rhody Drive. Chimacum's only 4-way stop, in the parking area of Chimacum Corner Farmstand, where Highway 19 meets Chimacum Road and Center Road. Forest/Orchard Bathing Walks - Sundays From Olympic Peninsula Mindfulness. Walk —Sit —Walk: As you cross the 'threshold' into the woods and meadows of Fort Worden or the orchards at Finnriver, you can walk comfortably and safely far apart without masks, or as you choose. Walks follow paths linking the woods and meadows in the park. At Finnriver, they will meander around the orchard to quietly observe natures' progress through the life of apples and pears. Several times they will pause, listen to a nature poem, and sit or stand in silence, and join in an occasional guided \ meditation led by Ellen Falconer, mindfulness teacher. Please wear clothing which will keep you warm and dry, as you may be walking, sitting or standing about in wet, chilly, invigorating seasonal weather. For more information call 360-316-6544 or visit their website. Walks are on Sunday mornings, either at Fort Worden or Finnriver Farm and Cidery. Times and meetup places are described on the website. Registration is encouraged! Community Notices Editor announcement: Historically, we have not accepted "sales -related " submissions to this newsletter. We are reevaluating this position, and will now accept submissions related to vending and sales that are related to our mission on a trial basis for addition to this Community Notices section. Please refer to the bottom of this newsletter for how to submit an announcement. The Quimper Community Harvest Joins Food Bank Growers *New* ,mmu� 00;/ ��I.V Harvest The Quimper Community Harvest has been part of Local 20/2o's Local Food efforts for a number of years, and has done amazing work at gleaning excess fruit from local trees since 2008. The fruit is given to schools, food banks, non -profits, and senior centers, an incredible model of local resiliency and sustainability! It's been a great partnership. Local 20/2o also helped start many community gardens that are now dedicated to providing fresh vegetables for the food bank. After incubating under Local 20/20, these gardens then formed their own nonprofit "Food bank Growers." Since the Community Harvest efforts fit so well with the mission and work of Food Bank Growers, and has some great synergies and efficiencies regarding grant opportunities, etc., their board and Local 20/20 Steering Council recently signed an agreement with Food Bank Growers to transfer the Quimper Community Harvest group and associated funds to the Food Bank Growers nonprofit. Local 20/20 will continue to share information about Quimper Community Harvest on the Local 20/20 website, and of course, in our announcements. Any questions regarding this can be sent to cindy(a)12020.0rg. Car Free Day a Success! 91 people across Jefferson County chose a less car -dependent way of getting around and reduced their driving by a total of 1195 miles for Car Free Day on June ist! Many thanks to all who participated, to the many local businesses that donated prizes, and to the organizations that planned this event: Port Townsend High School Students for Sustainability, Jefferson Transit, Local 20/20, The Chamber of Jefferson County, and Jefferson County Public Health. (A more detailed summary of results will be included in a future edition of these announcements.) Summer Camps for youth at Sunfield Farm and Waldorf School Join Sunfield Farm for a summer of exploring seeds and soil, grains and gardens, and forests and farm animals! Options include week long farm camps as well as American Sign Language for children and families and the return of the Sunfield Shepherds 4-H Program in this year's Jefferson County Fair. Camps run June -August for youth ages 7-15. For more information and to register please visit Sunfield Farm's summer program page. LandFest'22 is coming. Your help is needed! 10 LandFest, Jefferson Land Trust's annual fundraising farm dinner, will once again be out on the land on Thursday, July 7 at Finnriver Farm & Cidery. We need a number of volunteers to help with the event, from greeters, to servers, parking attendants, and more. You will receive a delicious dinner and camaraderie with lots of fun folks! For more information, contact Ric Brewer at rbrewerPsaveland.org. Or if you would like to purchase tickets to attend the event as a guest, visit www.saveland.org/landfest. Housing Solutions Network is hiring an Event Weaver! 0 6OVtF, IDEASgNO s0 s m Z Z O Soluti 2 2 J iiNetworFO J ✓EFFERSON COMA Are you passionate for affordable housing? Interested in supporting volunteers who want to make a difference for the workforce in our community? Have a knack for coordination and gathering people? If this sounds like you, check out HSN's Network Weaver position! This 2ohr/week contract position will support the network of volunteers who are working on solutions for workforce housing, including community engagement and outreach. More details can be found on the HSN website, including the position details here. Interested folks should send a cover letter and resume to Liz(ajcf�ives.org. Anderson Lake High in Toxins Elevated levels of the potent nerve toxin anatoxin-a were detected in a water sample taken from Anderson Lake on Monday, April 25th. The toxin level is 1.30 micrograms per liter, which is just above the Washington State recreational criteria of 1 microgram per liter. The bloom of cyanobacteria in the lake contains toxin -producing species of 14 r6i�, algae, including Dolichospermum (formerlyAnabaena) andAphanizomenon. mon Anatoxin-a can result in illness and death in people and animals when ingested. iHea6 Washington State Parks has posted "Danger — Keep Out of Lake" signs at access points to the park alerting visitors of the potential hazards. Recreational activities such as fishing, boating, and swimming are prohibited until the toxins dissipate and the lake is deemed safe for recreation. Anderson Lake State Park remains open for other recreational activities such as horseback riding, hiking, and birdwatching. Learn 11 more. As of May gi, Anderson Lake is still marked as dangerous. You can check the status of Anderson and other lakes here. Website Volunteer Opportunity - Local 20/20 20/20 is looking for one or more volunteers to help maintain our website. This is a great tunity for those who want to grow in their website experience and/or contribute to their sustainability and resilience! I website is based on Wordpress, but Wordpress experience is not required. We can provide raining. of flexibility in the amount of time you choose to contribute. Lots of opportunity to meet and help community members working in the sustainable arena. For more details, contact Cindy. Old Alcohol Plant Inn and Restaurant is hiring! are hiring at the Old Alcohol Plant Inn and Restaurant, a unique social enterprise company that exists to serve the mission of Bayside Housing and Services, a non-profit transitional housing program providing housing, meals, and services to those in need. Located in Port Hadlock on the beautiful waterfront of Port Townsend Bay, our boutique hotel and garden -to -table restaurant are committed to furthering our sustainable hospitality efforts and creating a unique hub of authentic eco-tourism. Join our team and know your work supports housing solutions and sustainable business practices! Positions include: Events and Sales Coordinator, Front Desk Receptionist, Cook, Server, and Housekeeper. Bayside Housing is also in search of a Full Charge Bookkeeper. Learn more about Bayside's impact in a recent Seattle Times article: A Trauma -Informed Model for Addressing Homelessness. Contact sustainabilityPoldalcoholplant.com or call 360-390-4017 if you have any questions. Kul Kah Han Native Garden (KKH) — A Call for Volunteers & Educational Opportunities! Kul Kah Han Native Plant Demonstration Garden Chimacum, WA -_ Their mission is to inspire and guide our regional community toward the appreciation, cultivation and use of native plants in home landscaping. They hold Volunteer Working Days at HJ Carroll Park every Wednesday from io:goam to 2:30pm (March -October). KKH is seeking new volunteers to join their passionate team. If you are interested, please contact their Volunteer Coordinator, Alan Potter alan.potter25a, gmail.com, to arrange an introduction and orientation of the garden. They also sponsor educational presentations on related subjects such as wildlife habitat, beneficial mycorrhizae, wise water use, propagation, ethnobotany, sustainable landscaping and more! Please contact their Outreach Coordinator, Christina Ballew ballewsingh(a)gmail.com, if you are interested in these educational opportunities. Gardening requires lots of water — most of it in the form of perspiration! They look forward to seeing you at the Garden! WSU Seed Library on JC Library Bookmobile 12 SEED#LIBRARY WASHINGTON STATE UNIVERSITY E X T E N 5 1 0 N Jefferson County Master Gardener Program The JCL Bookmobile is partnering with WSU Master Gardeners to bring seeds directly to you! Borrow a variety of seeds from the Seed Library and grow beautiful, healthy plants to eat and for seed saving. At the end of the season, return a portion of your seeds to the Seed Library for the next year's borrowers. The Seed Library will visit all bookmobile stops (except Paradise Bay) during the last week of each month, March through October. This year they will be offering only seeds grown within Jefferson County —the best seeds grown by your neighbors, friends, and local seed growers. Learn more and get the schedule Summer Job Opportunities with CedarRoot Folk School CedarRoot is looking for enthusiastic instructors for its summer outdoor Nature Studies programs. Instructors will create a safe and fun environment for youth to engage with the natural world through play, nature awareness, wilderness skills and landscape exploration. Several open roles including a new Olympic Exploration Lead Instructor role. See CedarRoot website for more information. Jefferson Transit's Kingston Express Jefferson Transit is launching a pilot that connects with the Kingston Fast Ferry to Seattle! There will be a morning run and an afternoon run Monday - Saturday (note the fast ferry only runs M - F currently.) The Jefferson County stops are Haines P&R, Four Corners P&R, and the Gateway Visitors Center. Find out more at https://jeffersontransit.com/14kingstonexpress/. You can show your support for this pilot by getting on board, literally! Jefferson County Farmers Market BIPOC Start -Up Business Fund t�r JEFFERSON� COUNTY W,r ; *FARMERS ' MARKETS The Black Indigenous and people of color (BIPOC) Start -Up Business Fund, now in its second year, accepts applications on an ongoing basis. They are excited to welcome more BIPOC vendors to market with small grants Of $50041,500. 13 Community Resources Biochar for Farms & Gardens he Olympic Carbon Fund is continuing its mission to increase carbon sequestration in the soils of our region by continuing to give away biochar for food -growing soils. Farms, market gardens and large shared gardens are eligible for a full cubic yard, while home food gardeners may partake of the "Bucket Share". Other soil regeneration projects may also be eligible for free iochar, if community resilience is enhanced by the project. i More information and order. New Public Health Dept E-Newsletter Jefferson county Pumic Health NEWSLETTE 1 C11M( 4 Stltti Get on the list to receive our first e-newsletterl sign up here: httgslfjeffermneounrypubllcheallh.argllisGaspa W�Tii�c Neal Sign up at https://jeffersoncountypublichealth.org/list.aspx, and allow your mail tool to receive e-mails from listservP civicplus. com. Free art posters promoting peace and a healthy Earth HELP promote ideas of healthy change NOW! With WAR activities in Europe (risking Nuclear contamination) and the CLIMATE CRISIS growing, these changes are URGENT. Let's stop destructive practices that are destroying our Earth, while protecting our communities and cultures. Art Posters are now available to download (more will come soon) on a new website www.thegentlerevolution.com. Please download these FREE posters to digitally post or print to post — in community places, storefronts or make into small handbills to give out. Let these ideas grow life with love. 14 New informational Electric Vehicle web tools for Jefferson County 211 Jefferson County's 2018 Greenhouse Gas Inventory indicates that transportation accounts for w=. 66 % of our greenhouse gas emissions. This might be your best excuse yet for buying the most responsive (fast), fun vehicle you've ever had! Our community has a new set of web tools that can help you in your EV research: https:/Ijeffersoncan.org/electrie-vehicles/ Just Soup on Tuesdays d jwstm� gsoup No cost LAwch Eve Tuesday at 11: o - 1: o Just Sou provides free hot sou lunches at St. Paul's Episcopal D' Y 3 3 P P � P Church, 1020 Jefferson St, on the Tyler St. bus line (by the Bell Tower). Enter the rear church parking lot on Franklin, and whether you are on foot, bike, or car, you will be in line for curbside pickup, with masks, gloves, and safe distancing protocols in place. Pick up a lunch for yourself or your neighbor in need. No questions asked. Many partners and supporters have come together to feed Port Townsend one bowl at a time. Time: Tuesdays, ii:go AM - 1:30 PM I Location: St. Paul's Episcopal Church, 1020 Jefferson St. Emergency Text Alerts from Jefferson County aeSign up to receive Jefferson County Department of Emergency Management's emergency alerts by text on your mobile phone and/or by email. NIXLE messages provide crucial information in an emergency & are sent directly to your text -enabled device and/or email. The sign up web page also has information about other alert and warning systems, including the tsunami warning system and the WSDOT alert system. NPREP: Prepared Neighborhoods Prepare for emergencies with your neighbors by joining or starting an NPREP neighborhood. There nprep are currently over ioo NPREP neighborhoods organizing here in Jefferson County. Learn if you live in • • • • • • an NPREP trained neighborhood. Learn about NPREP. • •. •• A Jefferson County Action Group A Tool for Neighborhood Organization 15 * Nextdoor Nextdoor is a private social network for YOUR neighborhood. Use this link to join one of 59 Nextdoor Neighborhoods in Jefferson County. Currently there are 14,906 subscribers, with many new members joining each day. Email Pete Hubbard with questions or comments. Calling Local Photographers a _ Local 20/20 Weekly Announcements invites local photographers to submit images that capture the character of our community and its natural setting. For the opening photo of each weekly email (which is also posted to our website), we seek local color, horizontal ("landscape") orientation, and jpeg format. Please no children, pets or recognizable faces. Kindly send to eventsP1202O.M. Please include your name in the jpeg filename. We are an all -volunteer non-profit, so compensation for your talent and generosity is a photo credit and our profound thanks. Resilience Readings Do you have readings, podcasts or videos to share that are aligned with our Local 20/20 mission? Please submit them here. New Draft Report titled "Lower Snake River Dams: Benefit Replacement Draft Report" Now Available *New* Jay Inslee and U.S. Sen. Patty Murray have released a draft report to examine whether the benefits provided by the four Lower Snake River Dams (LSRD) can be provided by other means so that breaching of the dams could be part of a comprehensive salmon recovery strategy for the Pacific Northwest. The report notes that the dams have significantly altered the physical, chemical, hydrological, and biological processes in the Snake River, changing it from free flowing to a series of reservoirs. All Snake River salmon are listed as threatened or endangered under the Endangered Species Act (ESA). The LSRD significantly limit the ability for salmon to spawn in the main river channel and create slack water conditions that favor other species, many of which prey on salmon. Breaching the LSRD would have the highest likelihood of removing salmon from ESA listing and maintaining treaty and trust obligations compared to other alternatives. 16 The draft report and action information is available at https://www.Isrdoptions.org/ The Story of Glen Canyon the Pacific Northwest celebrates dam removals on the Elwha and soon on the Klamath, and dream of salmon passage restored with removal of the Snake River dams, the world's eyes are also on Glen Canyon Dam. The Glen Canyon Institute shows us the re-emergence of the canyons as drought lowers Lake Powell. In the forward of Resurrection: Glen Canyon and a New Vision for the American West (20og), Bill McKibben, writes: Folly is always folly — yet this one is rare in that the mistake of damming Glen Canyon became clear within the lifetimes of the people responsible. But it's also rare in that, here, we may really get a second chance. If the Glen Canyon Institute and others have their way, we'll bypass this dam, fill Lake Mead, and designate Glen Canyon a national park.... When that happens, the drained Lake Powell and the resurrected Glen Canyon will be emblematic not of our folly but of the graciousness with which nature is still willing to meet our adolescent species halfway. It will be a monument to the possibility that we haven't totally screwed up the planet forever, that we might still be able to back off a little and make our peace with the rest of Creation. Exploring Jefferson Transit's New Kingston Express Service from Port Townsend to Seattle Cindy Jayne recently tried out Jefferson Transit's New Kingston Express Service from Port Townsend to Seattle, and wrote about it in the latest Local 20/20 column in the Port Townsend Leader. In it, she shares how easy it was to use, and how it allowed her and her husband to have a fun day in Seattle without having to deal with parking hassles. It was easy to connect to the Sound Transit light rail and King County Metro buses to get up to the University of Washington, and back down to Pioneer Square for a snack before getting back on the Kingston Fast Ferry back to Kingston, where the Jefferson Transit Kingston Express was waiting. Plus it kept the carbon footprint of the trip low! Read the full article in the link above, or learn more about the Jefferson Transit Kingston Express, including schedule, costs, etc., at https:/Ijeffersontransit.com/14kingstonexpress/. 17 Local 20/20 Mission Working together toward local sustainability and resilience — integrating ecology, economy and community through action and education. L ePL r Energy Action ►, mow. 1����� ram`'*► ; Resiliency Education Of Heart / Emergency Action Groups are where we do most of our work. Each is focused on an interrelated aspect of sustainability. Visit 12020.org to learn what the different action groups are working on. Want to submit an announcement? We welcome notices of events, calls for participation and other items of interest. Local 20/2o Announcements goes out every Monday morning. Please submit the following in paragraph form: Subject or event. Brief description. Day, date, time. Venue address. Contact information. Web links. Include a logo or a photo in jpeg format. See existing announcements for examples — no bullets, colored fonts, etc., plain text is best. Email to events(d)12020.org by 8:oo PM Saturday to be included in the next Monday's newsletter. We post announcements aligned with Local 20/20's mission and of interest to our community. Note that we don't post on line petitions, pleas to contact legislators, or gofundme type items. Local 20/2o reserves the right to edit or reject submissions. If you have questions or concerns, please email us at eventsCa)12020.org. The posting of any specific event does not in itself endorse the organization or the event. We reserve the right to edit or reject submissions considered inappropriate or inconsistent to our mission statement. 18 Consider forwarding Local 20/2o Announcements to a friend. New subscribers can sign up here. Help Sustain Local 20/2O Copyright © 2021 by Local 20/20. All rights reserved. Our mailing address is: 1240 W. Sims Way #12, Port Townsend, WA 98368 Want to change how you receive these emails? You can update your preferences or unsubscribe from this list. This email was sent to heisenhourCa)_co.lefferson.wa.us why did / get this? unsubscribe from this list update subscription preferences Local 20/20 - 1240 W. Sims Way #12 - Port Townsend, Wa 98368 - USA Grow your lousiness with 4maiichimp 19 Julie Shannon From: Heidi Eisenhour Sent: Monday, June 20, 2022 9:32 AM To: Julie Shannon Subject: FW: Miller Peninsula State Park From: maloneymassey Sent: Monday, June 20, 2022 9:29:52 AM (UTC-08:00) Pacific Time (US & Canada) To: Heidi Eisenhour Subject: Miller Peninsula State Park ALERT: BE CAUTIOUS This email originated outside the organization. Do not open attachments or click on links if you are not expecting them. Dear County Commissioner Eisenhour, We are writing to you as a coalition of concerned citizens of Clallam and Jefferson Counties regarding Washington State Parks plans for developing the Miller Peninsula State Park (MPSP). Although at this time you may not officially be involved in the state processes occurring on park development, we wish to include you in our dialog with other state representatives. We hope you will seriously consider our input concerning future development to MPSP. We have sent petition signatures (with approximately 600 signees) from Diamond Point, Gardiner Beach and East Sequim Bay Concerned Citizens to State Parks Commissioners and local and state representatives against the development plans for MPSP. We have now formed a larger coalition, Preserve Miller Peninsula State Park Coalition, which includes these concerned citizens groups as well as park visitors and local user groups. Our issues and concerns with development at MPSP include road access, fire danger, groundwater, forest systems, wildlife habitats, high bank cliff erosion, the coastal environment and wildlife. As local citizens we are fortunate to be able to enjoy the park as a conservatory of natural beauty including its wildlife and plant habitats and forest and coastal ecosystems. We are concerned about climate issues and are asking you to put into practice the policies around climate, coastal and forest policies about which you have also expressed concern. Visitors come to the Olympic Peninsula to enjoy the unique and special environments which differ from the rest of the state. MPSP is an intact, natural ecosystem on which large to small biodiversity depends. As wildlife habitat continues to dwindle, so too goes our biodiversity. We must allow this unique park to continue to provide opportunities as a day use park. Washington State Parks Commission has outlined goals for state parks in the recent Climate Change Resilience Plans and Implementation document and Strategies for 2021-2031. We believe, using their definitions for policies and strategies for the future, MPSP represents an "unspoiled coastline and forest community with inherent wildlife populations". It is an environment "that can support healthy communities" and "educate people about the benefits of natural resources like clean air, clean water, native habitat, carbon sequestration, water filtration, storage and flood protection". The ecosystem of MPSP currently embodies these attributes. It is an intact ecosystem with schools, organizations and a variety of park visitors using the site for environmental education and natural enjoyment purposes. If, as State Park Commissioners assert in their document, they are taking the need for climate change decisions seriously, "to protect and conserve park ecosystems and habitat for long term sustainability, for the future" then concerns over deforestation, cliff erosion, habitat disruption, potable water, fire and infrastructure all present issues for elected officials to assure are occurring in the implementation of development plans at MPSP. We believe the state parks system should take this seriously and consider the disruption that altering these forest, wetland and coastal habitats will create. Wildlife surveys of the seashore and forest, forest habitats, wildlife, water assessments and infrastructure must be consistent with environmental and SEPA regulations. The surveys, documents and decision making must be made fully transparent to the public. The plans for shoreline access and development are misplaced. This area is an integral part of the Strait of Juan De Fuca ecosystem, incorporating the Dungeness National Wildlife Refuge and Protection Island. The cliffs on the shore are extremely vulnerable to erosion. As residents and visitors, we witness every year the accelerating erosion along this coastline exceeding projected levels. Erosion is further affected by king tides, fiercer storms and heat events. Trails to the beach and more human encroachment through development will only exacerbate this issue, no matter the care that is taken in construction of a beach trail/dock. An established Peregrine Falcon nesting site is less than 30 feet from the proposed trail access. Eagle nests (protected sites) are found all along the shoreline and have been shifting in the last few years with increased visitation to the beach area. Marbled Murrelets (listed as threatened/endangered by federal and state agencies), Tufted Puffins, Blue Herons and a myriad of bird species are regularly seen in this area. River Otter dens are dotted along the seashore. This is a unique and delicate part of the entire ecosystem along the Strait of Juan de Fuca. We expect adherence to EPA and state regulatory laws regarding surveys of these species and habitat areas will occur and that the documents will be made public. Groundwater issues on the Olympic Peninsula are of great concern for residents in Clallam and Jefferson counties and have an impact on the overall health of the Miller Peninsula ecosystem. This issue will not improve but only worsen, as increased residential development, commercial development and climate change accelerate. Infrastructure and water use for an over developed state park will exacerbate water concerns, now and into the future. Access and use of-6.5million gallons of ground water per year, as requested by state parks, must be extrapolated to numbers incorporating the continued residential and commercial growth on Miller Peninsula through 2050 and a drying climate. Fire danger as it relates to climate change and residential danger is a major concern. Campers allowed to have fires are a ticking time bomb for the entire peninsula. Concerns over fire safety and evacuation protocols for residents must be a high priority in development planning. The east and west sides of the park are accessible only on narrow, two lane roads, creating a dangerous situation for residents and park visitors. Firefighter response times must be integrated into the safety equation. Traffic issues associated with park overdevelopment cannot be understated. The physical limitations of the area with regard to increased traffic, large RV traffic and quality of life concerns for residents of Diamond Point Road and East Sequim Bay Road must be considered. All Clallam county residents will be affected by traffic issues as well because we all use Highway 101 on a regular basis. We ask that you, our elected representatives, take a moment to consider the creation of a park experience for visitors that embodies the vision of a unique Washington State Park experience; one that is aligned not only with park commission goals, but that is also aligned with the environment that exists on the Olympic Peninsula. Visitors to our area come for a unique experience and MPSP should reflect that. Please work to allow MPSP to remain a unique park environment which will attract users because of its uniqueness. As stated in the Park Commissions' guidelines for the future, state parks should "protect and conserve park system resources for the future", and "state park lands" should "reflect the amazing diversity of Washington's natural heritage". By choosing to not over develop MPSP, you can work to achieve the goals of addressing climate change issues, enhancing species protections, coastal and forest diversity and allow people to appreciate nature by actually experiencing a natural area and allow a natural landscape to exist within itself for Washingtonians now and in the future. Respectfully, Sue Gilman, Debi Maloney Sequim WA, 98382 Preserve Miller Peninsula State Park Coalition savemillerpark(d-)gmail.com Sent from Mail for Windows Julie Shannon From: Heidi Eisenhour Sent: Monday, June 20, 2022 10:07 AM To: Julie Shannon Subject: FW: JeffCo needs your help From: The Chamber of Jefferson County Sent: Monday, June 20, 2022 10:05:11 AM (UTC-08:00) Pacific Time (US & Canada) To: Heidi Eisenhour Subject: JeffCo needs your help ALERT: BE CAUTIOUS This email originated outside the organization. Do not open attachments or click on links if you are not expecting them. The Chamber OP JEFFERSON COUNTY "'ON Add your Voice to County Government ti �coG1 Decision -Making! Jefferson County has many advisory committees and boards that help inform policies, regulations and priorities. They are seeking volunteers from the business community for a variety of boards currently. Please consider putting your expertise to good use and applying to fill one of these positions. More information can be found on the Jefferson County's Board and Commission Vacancies website. Board of Health: The Board of Health, which sets public health policy in Jefferson County, is diversifying its membership to include two new positions. The first is "Consumers of Public Health", defined as someone who has faced significant health inequities and/or has lived experiences with public health programs. Second, a "Community Stakeholder" position, to be filled by (i) someone representing an organization that works with populations experiencing health inequities, (ii) a current or retired member of the armed forces, and/or (iii) a representative of the business community or businesses that are regulated by environmental public health. Finalists will be selected based on interest in public health, diversity of lived experience and passion for public service. Professional experience in public health or boards is not a requirement. Visit Jefferson County Public Health for more information. Ferry Advisory Committee: The Jefferson County Commissioners are seeking an individual to fill a position on the 5-member Ferry Advisory Committee (FAC) to represent businesses or organizations that depend upon the Port Townsend-Coupeville ferry route for commercial activity. The FAC provides input to Washington State Ferries (WSF) on problems experienced by ferry users and ferry communities, reviews the allocation of vessels to runs, schedules, and the adequacy of terminals, participates in the development of ferry fares, fare policies, and route service levels, and assists in developing the WSF Long -Range Plans for capital and operating investments. The FAC meets every other month, or more often if needed. Public Infrastructure Fund Board (PIF): PIF funds are used to create an environment that encourages the creation of newjobs by stimulating private investments that will improve the economy in Jefferson County. Members score and rank applications for funding for publicly -owned infrastructure. Currently seeking members from District 2 and 3. Some experience in construction, budgeting or project management is helpful. cneai%n.org 6 Jefferson County Chamber of Commerce 1 2409 Jefferson Street, Port Townsend, WA 98368 Unsubscribe heisenhour@co.jefferson.wa.us Update Profile I Constant Contact Data Notice Sent by director@jeffcountychamber.org powered by Constant Contact Try email marketing for free today! Julie Shannon From: Heidi Eisenhour Sent: Monday, June 20, 2022 4:12 PM To: Julie Shannon Subject: FW: JeffConnects - Chamber Digital Newsletter From: Membership Sent: Monday, June 20, 2022 4:10:30 PM (UTC-08:00) Pacific Time (US & Canada) To: Heidi Eisenhour Subject: JeffConnects - Chamber Digital Newsletter ALERT: BE CAUTIOUS This email originated outside the organization. Do not open attachments or click on links if you are not expecting them. Good Afternoon Commissioner, The Chamber would love a quote from you for our newsletter. This newsletter is a free of charge service the Chamber provides to our community. We ask a question, and we send it out as a quote from you with any updates you have about your business/organization. Below is the questions we ask this month, Share with us a positive customer service experience you or your team had, a positive review you received or give Kudo's to your team. The comments do not have to be big, just a couple of sentences would be perfect. Also please include if there are any new updates about your business/organization as well as any pictures or logos we can use. The deadline for this is end of day Tomorrow 06/23/2022. If you have any questions or concerns, please feel free to contact me. Best regards, upaW Mw-rc y Membership & Administrative Coordinator The Chamber of Jefferson County 360-385-7869 ext 201 Reimagine — Reengineer— Revitalize Jefferson County http://www.*effcountychamber.org/ Julie Shannon From: Heidi Eisenhour Sent: Monday, June 20, 2022 6:39 PM To: Julie Shannon Subject: FW: Letter from Brinnon Fire Department Attachments: Brinnon Fire Dept Letter.pdf From: Tim Manly Sent: Monday, June 20, 2022 6:36:57 PM (UTC-08:00) Pacific Time (US & Canada) To: Kate Dean; Heidi Eisenhour; Greg Brotherton; Justin Matheson Cc: Bret Black; Tim McKern; Willie Knoepfle Subject: Letter from Brinnon Fire Department ALERT: BE CAUTIOUS This email originated outside the organization. Do not open attachments or click on links if you are not expecting them. Dear Board of Commissioners, Please see attached letter from Tim Manly Fire Chief Brinnon Fire Department. Warm Regards, Tim Manly, Fire Chief Brinnon Fire Department 272 School House Rd Post Office Box 42 Brinnon, Washington 98320 O: 360-796-4450 C: 360-301-4539 THE INFORMATION CONTAINED IN THIS EMAIL MAY BE PRIVILEGED, CONFIDENTIAL, AND INTENDED ONLY FOR THE USE OF THE INDIVIDUAL IDENTIFIED ABOVE. IF YOU HAVE RECEIVED THIS COMMUNICATION IN ERROR, PLEASE NOTIFY THE SENDER IMMEDIATELY, DO NOT COPY OR SEND THE MESSAGE TO ANYONE ELSE AND DELETE THE ORIGINAL TRANSMITTAL. THANK YOU 1 Brinnon Fire Department P.O. Box 42 • Brinnon WA 98320 • brinnonfire.com Fire Chief Timothy R. Manly Sr. June 20, 2022 Jefferson County Board of Commissioners 1820 Jefferson Street Port Townsend, WA 98368 Dear Commissioners: Sustainable timber harvests on Department of Natural Resources (DNR) state trust lands provide critical revenue for fire protection and Emergency Medical Services (EMS) in Jefferson County. We are concerned that recent policy actions by the Jefferson County Board of Commissioners (BOC) will significantly reduce available revenues in both the short and long term. We respectfully ask that you reconsider these actions and commit to consult closely with us and other Jefferson County Fire districts as the BOC engages with DNR on policies that may affect the management of these lands and the associated revenues for fire and EMS. Our department struggles to secure the funding needed to hire and retain our professional firefighters and EMS personnel, maintain and replace aging equipment, and purchase the costly technology and supplies needed to effectively provide fire, rescue, and emergency services. Like you, our fire districts strive to be careful stewards of tax revenues we receive from Jefferson County residents who are also facing challenging times as the cost of housing, gas, and food continue to increase. The recent announcement that East Jefferson Fire Rescue and Port Ludlow Fire & Rescue plan to pursue a merger is just the latest example of efforts to achieve greater efficiency. On June 1, the BOC sent a letter to the state Board of Natural Resources requesting that it suspend action on the Beaver Valley Sorts and Penny -Wise timber sales in East Jefferson County. These two timber sales are expected to generate over $2 million for state trust land beneficiaries, including local fire districts. Based on information from Jefferson County Assessor Jeff Chapman, the Penny -Wise timber sale was expected to generate over $160,000 for fire, rescue and emergency services provided by Quilcene Fire Rescue (Jefferson County Fire District #2). The Beaver Valley Sorts timber sale as originally proposed by DNR was also expected to generate over $2 million, including over $350,000 for fire protection and EMS coverage in Jefferson County Fire District #3 (Port Ludlow Fire & Rescue). The Beaver Valley Sorts and Penny -Wise Timber sales were developed by DNR in full compliance with the state's Habitat Conservation Plan (HCP), the State Environmental Policy Act (SEPA), and the DNR's Policy for Sustainable Forests that includes protections for old -growth forests. The Beaver Valley sorts sale was further modified based on input from Jefferson County to remove certain older forests in response to concerns from some residents, further reducing the value of the sale. About half of DNR state trust lands in western Washington are set aside from timber harvests based on endangered species, riparian, and old -growth protections. Proposals to end sustainable timber harvests on an additional 1,400 acres of state forest transfer (county) trust lands in East Jefferson County would be a major blow to our districts. -Serving the Brinnon Community Since 1959- Brinnon Fire Department P.Q. Box 42 • Brinnon WA 98320 • brinnonfire.com Fire Chief Timothy R. Manly Sr. We respectfully ask that you withdraw your request that DNR suspend these two timber sales - which combined with other timber sales currently being planned by DNR -- will provide critical short-term revenue to fire districts across East Jefferson County. We also ask that you clarify that Jefferson County wants to approve any withdrawal of state forest transfer (county) trust lands into DNR's proposed carbon leasing program. As you have identified, the voluntary carbon offset markets DNR is considering are likely to generate just 10-20 percent of the revenue for trust land beneficiaries compared to sustainable timber harvest while yielding no actual reductions in carbon emissions. We look forward to working closely with you as you engage with DNR and the Board of Natural Resources on policy issues that impact the management of state forest transfer (county) trust lands that benefit all of us here in Jefferson County. Sincerely, r Tim Manly, Fire Chief Brinnon Fire Denartrr -Serving the Brinnon Community Since 1959- HEARING COMMENT jeffbocc From: Kyanne Andersen <kyanne.andersen@gmail.com> Sent: Tuesday, June 21, 2022 9:02 AM To: jeffbocc Subject: No shooting area at Cape George ALERT: BE CAUTIOUS This email originated outside the organization. Do not open attachments or click on links if you are not expecting them. I live in Cape George Colony and am writing in support of the No Shooting Area designation for Cape George. My husband and I are retired and walk the streets around the neighborhood for exercise. This is also the place our young grandchildren come to visit and play. We value it for its sense of quiet, peace, and safety. Over the years we have lived here, the lots have gradually been built on. Now there are very few lots without houses and many people share this space. The possibility of guns being fired in this community is very upsetting. The fact that it actually happened recently even more so. I implore you to pass this legislation to keep all who live and visit Cape George safe! Kyanne Andersen 251 Sunset Blvd. Port Townsend, Wa. 98368 REVISED* JEFFERSON COUNTY PUBLIC NOTICE OF TYPE I LAND USE APPLICATION AND PENDING SEPA DETERMINATION RECEIVED OTH2O19-00016 APPLICANT: JUN 2 1 2022 JEFFERSON COUNTY SPORTSMEN ASSOCIATION ATTN: DON MCNEES JEFFERSON COUNTY PO. BOX 737 PORT TOWNSEND, WA 98368 COMMISSIONERS Application Received Date: July 10, 2019 Application Complete Date: May 9, 2022 Application Notice Date: June 15, 2022 LEGAL DESCRIPTION AND PROJECT LOCATION: Parcel Number 001083012 in Section 8, Township 30N, Range 1W, WM, JEFF CO FIRE PROTECTION SHORT PL LOT 1 SUBJ/EASE R/W, located at 112 Gun Club Road, Port Townsend, WA 98368 PROJECT DESCRIPTION AND REQUIRED PERMITS/STUDIES: EXISTING COMMERCIAL SHOOTING FACILITY OPERATING PERMIT. The proposal is for a commercial shooting facility (CSF) operating permit under Article III of Chapter 8.50 JCC for an existing shooting range at 112 Gun Club Road, Port Townsend, Washington (site). The existing shooting range is on a site of approximately 43 acres of land, which is owned by Jefferson County, Washington. The existing shooting range is operated by the Jefferson County Sportsmen's Association under a 2019 license and operating agreement with Jefferson County. The Jefferson County Sportsmen's Association has been operating trap shooting, handgun, rifle and archery ranges at the site since 1962. The proposal complies with Article III of Chapter 8.50 JCC adopted on February 24, 2020. An overview of Article III of Chapter 8.50 JCC is below. Specifically, Article III of Chapter 8.50 JCC: • Is not a development regulation under Chapter 36.70A RCW (Growth Management Act); • Regulates the operation, but not siting or development, of existing and future CSFs in unincorporated Jefferson County; • Requires a safety and environmental health plan for operations at a CSF, including: • An operations plan for compliance with requirements under existing law for the handling and closure of facilities for storage or use of the hazardous substance or hazardous waste other than lead; and, • An operations plan for financial assurance consistent with existing law for addressing any remediation of hazardous substances or hazardous waste, other than lead resulting from operations at a CSF. • Requires compliance with environmental Best Management Practices (BMPs) for operation of CSFs, including; • BMPs for the collection and disposal of bullets, cartridges, and shotgun wadding; • BMPs for lead at outdoor CSFs as recommended by the 2005 USEPA Region 2 in its 2005 publication entitled Best Management Practices for Outdoor Shooting Ranges, as it exists now or later is amended; • BMPs to maximize sound suppression for operations consistent with the NRA Range Source Book and Chapter 8.70 JCC (noise control); • Requires consistency with the 2012 NRA Range Source Book for minimizing noise, increasing safety, and increasing environmental protection during operations of a CSF; • Requires that operations not create a public nuisance; • Contains enforcement procedures; • Requires that the owner or operator maintain comprehensive general liability insurance coverage, with a minimum coverage amount of one million dollars for each occurrence and combined single limit and two million in the aggregate during operation of the CSF; • Requires an annual report with a current statement of general liability insurance and any monitoring data required by an operating permit; • Requires pre -operation, annual, and compliance inspections; • Requires the operating permit be reviewed by a qualified shooting range evaluator and approved by the Jefferson County Environmental Health Division of the Department of Public Health; and, • Provides for administrative review of permit decisions under Jefferson County's Hearing Examiner Code (Chapter 2.30 JCC) and the Jefferson County Hearing Examiner Rules of Procedure. • By agreement reflected in the 2019 license and operating agreement, compliance with Ordinance 12-1102-18 is required, where it is more stringent than Chapter 8.50 JCC. The proposal satisfies both Chapter 8.50 JCC and Ordinance 12-1102-18. COMMENT PERIOD AND WHERE TO VIEW DOCUMENTS: The application and any studies may be reviewed at the Jefferson County Environmental Health Department, 617 Sheridan St., Port Townsend, WA 98368, or accessed on-line here: https://www.ieffersoncountypublichealth.orq/974/Permits. All interested persons are invited to (a) comment on the application; (b) receive notice of and participate in any hearings; and (c) receive a copy of the decision by submitting such written comment(s)/request(s) to the Jefferson County Department of Community Development, Development Review Division, 621 Sheridan Street, Port Townsend, WA 98368, (360) 379-4450. Comments concerning this application should be submitted to the Department by 4:30 p.m. on July 14, 2022. If the last day of the comment period falls on a weekend or holiday, then the comment period shall be extended to the first working day after the weekend or holiday. Comments submitted after this date may not be considered in the permit decision or SEPA determination. SEPA ENVIRONMENTAL REVIEW: The optional DNS process of the State Environmental Policy Act (SEPA), Washington Administrative Code (WAC) 197-11-355 is being used. This may be the only opportunity to comment on the environmental impacts of the proposal. DCD reviewed the proposal for probable adverse environmental impacts and expects to issue a DNS or MDNS. This determination is based upon a review of the SEPA Checklist, project submissions, and other available information. Additional conditions or mitigation measures may be required under SEPA. *NOTE: This notice is being re -issued to extend the comment period and to comply with noticing to property owners within one mile of the site per JCC 8.50.240(8)(d). No other changes have been made. CONTACTS Application Manager, Environmental Health Alisa Hasbrouck AHasbroucke-co.*efferson.wa.us 360-379-4489 Project Planner, DCD David Wayne Johnson dwiohnson@co,*efferson.wa.us 360-379-4465 jeffbocc From: Washington State Department of Transportation <wsdot@service.govdelivery.com> Sent: Tuesday, June 21, 2022 6:25 AM To: jeffbocc Subject: WSDOT Travel Advisory: Roadway repairs coming to US 101 Big Quilcene River Bridge Follow Up Flag: Flag Status: Follow up Flagged ALERT: BE CAUTIOUS This email originated outside the organization. Do not open attachments or click on links if you are not expecting them. Roadway repairs coming to US 101 Big Quilcene River Bridge QUILCENE — Travelers who use the US 101 Big Quilcene River Bridge can expect some delays. As soon as Thursday, June 23, crews working for the Washington State Department of Transportation will begin repairs to the driving surface of the bridge. What travelers can expect Around -the -clock one-way alternating traffic on US 101 approaching the bridge. Crews working on one lane at a time. Times where it appears there is little work activity during one-way alternating traffic. This is due to the time needed for new concrete time to harden. Drivers are urged to avoid distractions, follow the speed limit and give workers the room they need. The work on this phase of the project is expected to be completed by June 30. The schedule could change depending on weather and work progress. WSDOT will update notices about this work on the statewide travel pLap and the WSDOT Up. STAY CONNECTED: ei►0 To t SUBSCRIBER SERVICES: Manage Preferences I Unsubscribe I Help This email was sent to jeffbocc@co.jefferson.wa.us using GovDelivery Communications Cloud on behalf of: Washington State Department of Transportation 310 Maple Park Ave SE • Olympia, WA 98504 jeffbocc From: districtsecretary@gfr2.org Sent: Tuesday, June 21, 2022 1:29 PM To: jeffbocc Subject: Letter to Jefferson County Board of County Commissioners Attachments: Letter to BOCC.pdf ALERT: BE CAUTIOUS This email originated outside the organization. Do not open attachments or click on links if you are not expecting them. Greetings, Attached find a letter from the Board of Fire Commissioners of Jefferson County Fire Protection District No. 2. Kind regards, Bob Rewitzer District Secretary Quilcene Fire Rescue Jefferson County Fire Protection District No. 2 360-765-3333 1 Jefferson County Fire Protection District No. 2 Commissioner Art Frank Commissioner Melody Bacchus Board Chair Commissioner Marcia Kelbon P.O. Box 433, Quilcene, WA 98376 . 360-765-3333 June 20, 2022 Via First Class Mail and via e-mail to JeffBoCC@co.jefferson. wa.us Jefferson County Board of Commissioners P.O. Box 1220 Port Townsend, WA 98368 Re: Requests to WA DNR for Deferral of Penny Wise Timber Sale and Beaver Valley Sorts Timber Sale Dear Commissioners Dean, Brotherton, and Eisenhour, We write to request that the Jefferson County Board of Commissioners (BOCC) rescind its recent request to the Washington State Department of Natural Resources (DNR) to defer its planned Penny Wise timber sale (#102261), which action detrimentally impacts Jefferson County Fire Protection District No. 2 (Quilcene Fire Rescue) as well as our greater Quilcene Community. Because of the evident start of a broader course of action that is hurting our community at large and threatens to limit mutual aid response capabilities, we also request that the BOCC rescind its April 4, 2022 request to DNR to defer its planned Beaver Valley Sorts timber sale. The BOCC letter to DNR of April 4, 2022, signed by all three County Commissioners, states that "funding school, libraries, emergency services and other essential services with industrial forest practices is outdated and needs to be reconsidered." Yet this is the specific fiduciary duty imposed on DNR by RCW Chapter 79.22 in management of state forest transfer trust lands such as the Penny Wise and Beaver Valley Sorts timber lands. By asking the DNR to not perform this critical function without providing alternative and equal funding to the impacted junior taxing districts, the BOCC is harming our community, perhaps to a greater extent than the BOCC realized. The Penny Wise timber sale is projected to yield $1.2M to county beneficiaries, including $163K to Quilcene Fire Rescue (combined Fire and EMS distributions). To put that amount in perspective, Quilcene Fire Rescue has only four salaried career response personnel, and the funds to be lost equate to the fully burdened costs of 1.5 salaried firefighters. Loss of these funds can only hurt the ability of Quilcene Fire Rescue to keep our community safe. As a further example, Quilcene school district, which is facing a significant shortfall in operations funding, would receive $348K, in addition to the $310K towards state school funds. The library system would receive $44K from the Penny Wise sale. These cumulative losses from not permitting the Penny Wise sale to go forward hurt our community. Deferral of the Beaver Valley Sorts similarly hurts the surrounding community, including a loss of $252K to Port Ludlow Fire Rescue, $348K for local school, and $57K for the library system; a loss in revenue of $1.35M in total. We appreciate the desire to create further old -growth forest in Jefferson County, and this will certainly result from various conservation land transfers and restrictions that are occurring throughout the county. But to do so with this trust land now in the hope that revenue can be made up through a carbon sequestration credit is not responsible without that credit being assured, without dollar -equivalency (which is doubtful) between potential carbon credits and the revenue lost from timber sales, and without certainty that any carbon credits would be passed through to the impacted junior taxing districts. We request that the BOCC reconsider and rescind its request to defer the noted timber sales, and future trust land timber sales, and let DNR carry outs its fiduciary duties until such time that an alternate, assured funding mechanism to provide at least equal funding to our junior taxing districts, including Quilcene Fire Rescue, is secured and committed. Thank you for considering this request. Jefferson County Fire Protection District No. 2 Board of Fire Commissioners Art Frank, Board Chair Melod Bacchus Marcia Kelbon Commissioner Commissioner Commissioner Page 2 of 2 Julie Shannon From: Kate Dean Sent: Tuesday, June 21, 2022 8:08 AM To: Julie Shannon Subject: FW: Join the Exec Dir of Dungeness River Nature Center on Coffee with Colleen at 8am Wed morning Follow Up Flag: Follow up Flag Status: Flagged From: Clallam EDC Sent: Tuesday, June 21, 2022 8:06:04 AM (UTC-08:00) Pacific Time (US & Canada) To: Kate Dean Subject: Join the Exec Dir of Dungeness River Nature Center on Coffee with Colleen at 8am Wed morning ALERT: BE CAUTIOUS This email originated outside the organization. Do not open attachments or click on links if you are not expecting them. [am CLALLAM COUNTY ECONOMIC DEVELOPMENT COUNCIL Join Powell Jones, the Executive Director of the Dungeness River Nature Center, as he Shares Details about the Significant Expansion of the River Center and the Remodel of the Existing Facility: We'll discuss topics such as: • Why was this project needed? • What does the project include? • Are the grounds and the building a public resource for all? • What is the role of the Olympic Peninsual Audubon Society? • What is the role of the Jamestown S'Klallam Tribe? • What is the relationship with the Olympic Discovery Trail Coalition? • Can groups lease the facility for events? What is the cost? • How many people does the Dungeness River Nature Center employ? • How are the employee's salaries funded? Please Join us on Zoom: https://us02web.zoom.us/i/89474510306?pwd=VllrRHhSRG1nYVh3V3JXRzFSMmRodzO9 Meeting ID: 894 74510306 Passcode: 187447 One tap mobile +12532158782„89474510306#,,,,*187447# US (Tacoma) Dial by your location - 253 215 8782 (Tacoma) Upcoming Guests: • June 29 —Sean Worthington & John Purvis from Clallam PUD as they discuss the Transformers Supply Chain Issues • July 6 — Representative Derek Kilmer • July 14 — Marsha Massey on Tourism data in Clallam • July 20 —Jamestown EDA on new Developments • July 27 — Olympic Game Farm — Robert Beebe • August— First Federal Community Foundation • August— Bill Dowling from Olympic Workforce Development Council Photography Notice: Be aware that by participating in the Clallam EDC's event, "Coffee with Colleen," you are automatically authorizing the Clallam County Economic Development Council and its employees and agents to use your name, photograph, voice or other likeness for purposes related to the mission of EDC including but not limited to publicity, marketing, websites, and promotion of the EDC and its various programs. Wallet Hub's Recent Reports on Washington State's Economy: WASHINGTON RANKED AS NATION'S STRONGEST STATE ECONOMY Great news for Washington: in a new WalletHub report, our state ranked number one as having the overall strongest economy. The report factored in 28 key indicators of economic performance including change in GDP, exports per capita, and startup activity. Here's a link to the full story. On the Racial Equality Front Here's how we fared: (1=Most Equality; 25=Avg.): • 11th — Median Annual Income • 9th — Labor -Force Participation Rate • 7th — Unemployment Rate • 10th — Poverty Rate • 1st — Homeless Rate • 1st —Share of Unsheltered Homeless • 22nd — Share of Executives To view the full report on our state's racial equity visit: https://wallethub.com/edu/state-economies-with-most-racial-equality/75810/ Grants... OPEN Now — Festival & Events Grants: The Washington Department of Commerce, in collaboration with the Washington Festivals and Events Association (WFEA) and ArtsWA, is administering a $3.5 million grant program to provide festivals, events and celebrations across the state with relief disruptions caused by COVID. This grant program supports "legacy -level" community events, festivals, civic and holiday celebrations, cultural and heritage events, music festivals, and street and arts fairs in communities with populations of 100,000 or less. Funding supports the 2022 calendar year. Grants are designed to either restart and stabilize "legacy -level" festivals and events suspended in 2020 and 2021, recover from disruptions and losses due to the COVID-19 pandemic, or both. Covered expenses include deposits on infrastructure (security, temporary fencing, staging, lights, sound equipment, etc.) and staff and labor costs. Grants range from $5,000 to $35,000. Award amounts are based on need and demonstrated losses. "Legacy -level" is defined as established festivals and events that have been held for five years or more in a community. As of April 2022, recipients of grants using federal funds are required to have a Universal Entity Identifier (UEI), which replaces the DUNS Number. If you don't have one yet, you may want to apply now. You can apply for the grant without one, but will need an UEI if you are a grantee. The application period closes July 1 at 5 p.m. Download Grant Guidelines: HERE Ready to apply? Go to the Application Portal. STILL - COMING SOON — Working Washington Grants: Round 5 $70 million was appropriated by the legislature for the next round of Working Washington Grants: Round 5, with $45 million of the appropriation directed to eligible businesses and nonprofit organizations in the arts, heritage, and science sectors, including those that operate live entertainment venues. $25 million will be directed at most other sectors, including hospitality, fitness and personal services. Eligible applicants must meet the following criteria, with additional details to be shared in the coming weeks: • Active for -profit or non-profit business or organization, with a UBI or EIN number, and physically located in Washington State. • Be able to demonstrate financial hardship as a result of the COVID-19 outbreak • Have been in operation prior to December 31, 2020 • Have not reported annual gross receipts of more than $5,000,000 in calendar year 2019 • Minimum total revenues of at least $10,000 in 2019 or 2020. • Have not permanently closed or intend to permanently close in 2022 • Applicants must apply for one business only. Those with multiple entities should apply on behalf of their largest or most impacted business. • Have expenses that are necessary to continue business operations and the expense is not a federal, state, or local tax, fee, license, or other government revenue • Have experienced a reduction in business income or activity related to COVID-19 or as a result of state or local COVID-19 related public health measures • Adherence to all required COVID-19 public health measures • Self -attest that the expense is not funded by any other government or private entity We Will Include the Link to Apply in Our Newsletters, Social Media and on Our Websites, ChooseClallamFirst.com and Clallam.org when the Grant opens. Apply now for Building for the Arts grants: The 2023-25 funding round closes June 23 The 2023-25 Building for the Arts (BFA) grant application is now open. These grants fund 33% of eligible capital costs up to $2 million for acquisition and major new construction of arts or cultural facilities. Learn more COMING SOON — Convention Center & Event Supporter Grants: The Washington State Legislature has allocated $5 million for a grant program to assist businesses and nonprofits that are dependent to maintain their operations on the economic activity created through conventions and businesses that support events hosted in Washington state. Information regarding eligibility and criteria will be posted in our newsletters and on our websites ChooseClaIlamFirst. com and Clallam.org in the coming weeks. Congratulations to the Three Entities Selected By Congressman Kilmer's Community Advisory Committee to Be Considered for 2023 Community Project Funding Requests Totalling nearly $91VI: For More Information on the Federal Program and Selected Entities from other Counties, click HERE: EVENTS: Free Training & Social Events - Online & In Person... 5 Nonprofit Training Workshop: Covering: • How to Update Your Bylaws to Comply with the New Washington Nonprofit Corporation Act by Clallam EDC's Board Chair, Jennifer Burkhardt, who in her fulltime role serves as Chief HR Officer & In -House Counsel at OMC • Board of Directors/Staff responsibilities by Patty Hannah. When Thursday, June 30, 2022 from 8:00 AM to 10:00 AM PDT Where Dungeness River Nature Center 1943 W Hendrickson Rd Sequim, WA 98382 For More Information Contact: Lorie Fazio, Business Relationship Manager Clallam County Economic Development Council Ifazio@clallam.org 360-457-7793 Clallam EDC Members — Lefties Baseball Night: Take me out to the Ball Game! 6 Members Join Us Wednesday, June 29, 2022 at Civic Field to watch the Lefties take on the Nanaimo's! First Pitch is at 6:35 PM. All members will be our special guests on the deck behind 3rd baseline. Please email our Buiness Relationship Manager Lorie Fazio to reserve your wristbands! Ifazio@clallam.org Business Owner Workshop on How to Make the Child Care System Work for You and Your Employees: r, ta►sAir�on SYatx Cttr RKSH era THE FUTURE OF WORK 10 F'AM11 FRIENDLY: STRATEGIES TO SUP W+C RKI'IVt'1i'PARENTS Access to affordable, quality chit care aloes parents to v.Fo prepares Our future workforce for success, and helps 9rob Yet Washingtonbusinesses last over $6.5 billion annu ly frt u' opportunity costs due to errVoyeechild care Issas, Child daf just a family issue, it is a corrimunrty business and workforce Employers can strengthen their business by supporting th care needs of their emptoyee& Famoly-free pdi ;' and supported child care are powerful tools to foster errpkrlog improve retention, and attract top talent ," W=� li110 Join us on June 29 from xi-t tt ` a rr I businesses, of all sizes, support Et°reir vaori of ; , ter . AWE ... c rrf -NFA OORT From Email to Social Media... Marketing that Coverts Webinar: 8 In today's world, social media content is essential for connecting with potential customers. Content marketing is a proven strategy to generate ongoing traffic, build trust, and increase sales. However, there's no one -size -fits -all approach for every business. Join us for this interactive webinar on creating digital content that will help you convert your audience into paying customers. After this webinar, you'll be able to develop a strategic and achievable plan to stay connected to your audience, attract new fans, and promote your offerings — based on your unique strengths. Date: 6/23/22 Time: 11:00 AM - 12:00 PM (PDT) Registration Deadline: 6/23/22 11:00 AM (PDT) Fee: No Fee Point of Contact: Washington SBDC Training Program Format: Online Meeting (Live) Training Topics: COVID-19 General Support, Marketing/Sales, Social Media, Technology Business Growth and Development Webinar: Could you use a boost to keep your business going and growing? If so, join us for this webinar designed to give business owners hope and options to survive and thrive in challenging and normal times. Topics include: cashflow management, managing debt, turnaround strategies, survival tips, exit strategies and more. Date: 6/28/22 Time: 1:00 PM - 2:30 PM (PDT) Registration Deadline: 6/28/22 1:00 PM (PDT) Fee: No Fee Point of Contact: Washington SBDC Training Program Format: Online Meeting (Live) Training Topics: Business Financing, Cash Flow Management, COVID-19 General Support, Managing a Business Washington Small Business Development Center (SBDC) is hiring a local Advisor in Port Angeles• Do you know someone that may be great for this important position? SBDC Advisors are employees of Washington State University. Apply here: https://wsbdc.org/sbdc-business-advisor-multiple/ The Center of Inclusive Entrepreneurship (CIE) is hiring a Community Engagement Coordinator: This position will support our North Olympic Peninsula office. We're looking for someone who can engage our stakeholders, funders and clients to build and nurture relationships and community. Dynamic, engaging and fearless are the key qualifications. Please share this with anyone you know who might be a good fit. Here's the listing: https://www.cie-nw.org/careers 10 "' TWO RIVERS 4000— COMMUNITY DEVELOPMENTCORPORATION Creatinjow & Growing Your Business OTHER GOOD STUFF... I = 11 =,, M =";, Business Puns Certifications Marketing & Selling Working with Prime Contractors CasinoOcean Shores • s WA e • Registration: www.TwoRiversCDC.org Questions: I N FOOTwoRiversCDC.org 425-283-2512 11 %_� 0 rel!jr Sr I L Dash is Hiring! Be part of the Northwest's newest regional airline! You'll be joining an entrepreneurial start-up, with opportunity for growth and advancement. We're looking to fill key Customer Service positions in Port Angeles and Seattle, WA. Our partner Backcountry Aviation is also still interviewing candidates for Pilots and Maintenance Technicians. Check out our Jobs Page to learn more. Work Continues Two aircraft are well underway with the necessary certification and overhaul work required to begin service later this summer. The third aircraft will be joining the other two in a week or so to finalize remaining repairs and inspections. Sneak peek to come on Instagram early next week. Announcement Coming Soon With the aircraft work well under way and productive and supportive meetings ongoing with the FAA, we're hopeful that we are just a couple weeks away from announcing our start date and accepting reservations. To keep everyone updated, we will be documenting our progress with regular updates through Facebook and our new Instagram account. IRS increases mileage rate for remainder of 2022: In recognition of the recent gas price increases, the IRS made this special adjustment for the final months of 2022 For the final 6 months of 2022, the standard mileage rate for business travel will be 62.5 cents per mile, up 4 cents from the rate effective at the start of the year! Resources for Employer Health Insurance for Employees Are you looking to provide health insurance for your employees? Here are a few Washington State options! 12 Business Health Trust One Redmond Since 1981, the private, 501(c)(6) nonprofit EDC has been priority focused on recruiting quality new businesses to Clallam County while retaining the existing businesses and assisting in expansion. The EDC supports companies in creating new jobs and to grow the economy and infrastructure of our rural county and Washington State. Clallam County Economic Development Council 1 338 W 1st St., Suite 105, Port Angeles, WA 98362 Unsubscribe kdean@co.jefferson.wa.us Update Profile I Constant Contact Data Notice Sent by info@clallam.org powered by Constant Contact Try email marketing for free today! 13 Julie Shannon From: Heidi Eisenhour Sent: Tuesday, June 21, 2022 11:03 AM To: Julie Shannon Subject: FW: Housing I Outdoor Dining I VMT Reduction From: MRSC — Planning Sent: Tuesday, June 21, 2022 11:00:58 AM (UTC-08:00) Pacific Time (US & Canada) To: Heidi Eisenhour Subject: Housing I Outdoor Dining I VMT Reduction ALERT: BE CAUTIOUS This email originated outside the organization. Do not open attachments or click on links if you are not expecting them. I and analysis everyiw changes Wth'.the Iaunct From MRSC Preserving Affordability Through Manufactured Home Park Zones By Steve Butler Manufactured homes are often overlooked yet can be an important affordable housing option. Local governments can protect them by creating new zones (or strengthening existing regulations) that designate areas specifically for manufactured home parks. More from MRSC Insight Continued Use of the Public Right -of -Way for Outside Dining By Steve Butler This blog examines the key components of local parklet/streatery programs that were established during the early days of the COVID-19 pandemic and how Washington's local governments are now evaluating the future of those programs. More from MRSC Insight Recruiting for Local Government Positions By Flannary Collins Many employers are finding employee recruitment challenging. This blog explores some out -of -the -box approaches to attracting new talent, from signing and referral bonuses, telecommute options and other incentives, as well as what to consider if you hire out-of-state staff. More from MRSC Insight Agencies Relate Successes, Challenges to VT Reduction By Alon Bassok Across the state, local governments have been looking at how to reduce greenhouse gas emissions by reducing vehicle miles traveled in their communities. This blog looks at some successful strategies and common challenges. More from MRSC Insight Revisiting C-PACER Two Years Later (Part 2) By Steve Gross In 2020, Washington counties were offered the chance to adopt a C- PACER program that would encourage capital improvements for commercial properties in order to increase water and energy efficiency. This blog follows up on program implementation two years later. More from MRSC Insight Transit -Oriented Development We have recently updated our Transit -Oriented Development (TOD) webpage with new and expanded resources, including local comprehensive plans and codes, as well as reports, studies, and financing tools from Washington and elsewhere. Upcoming Trainings Ask MRSC What options have cities used to financially support downtown fagade and building improvements? We are looking for guidance on hosting city -sponsored summer events, such as parades. Have a question? Officials and employees from eligible government agencies can use our free one-on-one inquiry service, Ask MRSC. Registration for each webinar closes at 5 PM the day before the event. All pre -registered attendees will get access to the recorded webinar a day after the broadcast. 0A Increasing Transportation Options and Access: Local Success in Washington's Cities (Webinar) Tuesday, June 28111 AM —12 PM Cost: $35 1 Credits: CM, CIVIL Learn more and register Land Use Case Law Update — Summer 2022 (Webinar) Thursday, July 21 1 11 AM —12 PM Cost: $40 1 Credits: CM Law, CIVIL, CLE (pending) Learn more and register Missed a webinar? On -Demand Webinars are available to view for a fee; credits are available for some. In Focus A Business Case for Dropping Parking Minimums In the smallest of towns and the biggest of cities, these new zoning reform policies help boost small businesses, promote housing development, and put people over parking. More from Planning Magazine Bikeshare Solutions for Small Cities & Towns Micromobility solutions like bikeshares provide communities with achievable access to more carbon -neutral transportation options. More from National League of Cities It's Not Necessarily Solar vs. Agriculture Preserving agricultural activities (or identity) in a community and making space for large-scale solar facilities are not mutually exclusive goals. More from APA Blog Washington News Kirkland begins streambank restoration in Juanita Creek with grant from county Sultan flexing its muscles as it seeks fixes for U.S 2 congestion Pullman tourism plan calls for downtown changes Crypto mine gets conditional use permit from Pend Oreille County; opponents appeal City of Sequim explores homeshare programs How Rethinking Land Use Can Boost Local Government Revenue Governments looking to make revenue streams more dependable should consider revisiting land - use regulations, incentives and taking other steps, says a recent report. More from Route Fifty Ambitious Plan to Replace Tree Canopy Lost to Storm In just over an hour, Cedar Rapids lost more than half of its trees - the recently adopted plan has lessons for many cities. More from CNU Public Square Converting Strip Malls into Mixed - Use Development Could Address California's Housing Crisis Turning underutilized shopping centers into mixed - use housing developments will require cities to change their land -use policies, housing experts said at an Urban Land Institute meeting. More from Smart Cities Dive National News Austin is largest US city to challenge 2020 census numbers Washington, DC fights back against heavyweight cars Cities support community land trusts to protect affordable housing The 'time-honored tradition' of opposing affordable multifamily housing in US cities 3 .......... ......: ...... Cowlitz County community gardens address food Eugene (OR) officials unanimously pass middle I insecurity, promote healthy eating housing rules after months of community feedback Port Angeles temporarily suspends some Largest US counties lost record number of development fees residents in 2021 1 ' 1 New rules for wineries, breweries headed to As Remote Work Persists, Cities Struggle to Adapt Yakima County commissioners Bay County's (FL) artificial reef program reviving Island County commissioners want some climate coastal ecosystem, boosting economy OLDEN MUVHY WALLACE ATTORNEYS THE LAW OFFICE OF IM] ru-no L'0001" If you have questions or comments for the newsletter editor, please contact Lisa Pool, Public Policy Consultant. MRSC 1 2601 Fourth Avenue, Suite 800, Seattle, WA 98121 Unsubscribe heisenhour@co.jefferson.wa.us Update Profile I Constant Contact Data Notice Sent by it@mrsc.org 4 Julie Shannon From: Heidi Eisenhour Sent: Tuesday, June 21, 2022 12:01 PM To: Julie Shannon Subject: FW: Children & Families group From: Ian Hanna Sent: Tuesday, June 21, 2022 11:58:41 AM (UTC-08:00) Pacific Time (US & Canada) To: Kate Dean Cc: Heidi Eisenhour; Greg Brotherton; Michael D'Alessandro Subject: Children & Families group ALERT: BE CAUTIOUS This email originated outside the organization. Do not open attachments or click on links if you are not expecting them. Hi Kate, I'm just checking in to see if there are any collective actions or new funding opportunities on the horizon for the county's Children & Families group. Olympic Angels is hitting scale (three case managers now, including our first in Clallam!) and that means Michael and I need to keep the pedal down on revenue growth. We're thus starting to map the environment for other types of funding, specifically state, federal, or other agency grants and/or contracts. In our earlier growth stages we passed on these because of their high opportunity and management costs, but with a proven model and sufficient staffing we feel ready now. So I guess the question is - Are you aware of any specific funding opportunities or ongoing programs that you think the Angels mission would be well suited for? We're going to be pretty tight about sticking to mission and our delivery model, so it would have to be funding pools dedicated to serving the foster community specifically, or at least regarding issues that tie directly to that focus (keeping kids out of the prison system, housing advocacy, tutoring, other community supports, etc). Any leads, ideas, or connections are greatly appreciated. As always, thanks for your service to this amazing county. Be well, Ian Hanna I Board President C: 904.333.1714 1 E: ian@olvmpicanpels.org e : olvmpica ngels.org I Subscribe ® A: P.O. Box 654 Port Townsend, WA 98368 Join our Angel Alliance 11 coN G E�-G' Email Confidentiality Disclaimer and Notification: This message is intended for the individual or entity to whom it is addressed, and may contain information that is privileged, confidential, and should not be disclosed under applicable law. If the reader of this message is not the intended recipient, you are hereby notified that any dissemination, distribution, or copying of this communication is strictly prohibited. If you have received this message in error, please immediately advise the sender by replying to this email and delete the message. Julie Shannon From: Heidi Eisenhour Sent: Tuesday, June 21, 2022 12:36 PM To: Julie Shannon Subject: FW: Ecology's Water Quality Grant and Loan Recipient Training is One Week Away! From: Izumoto, Karen (ECY) Sent: Tuesday, June 21, 2022 12:20:15 PM (UTC-08:00) Pacific Time (US & Canada) To: Heidi Eisenhour Subject: Ecology's Water Quality Grant and Loan Recipient Training is One Week Away! ALERT: BE CAUTIOUS This email originated outside the organization. Do not open attachments or click on links if you are not expecting them. • - - One week away, register now! The Department of Ecology's Water Quality Program invites all recipients with active agreements, as well as those who will be receiving SFY 2023 funding", to attend our annual Recipient Training. 1 The SFY 2023 final offer list will be released in late June/early July. If your project is listed on the draft offer list, we suggest you plan to attend recipient training, as your application is very likely to be funded. Note: Application workshops will be in August, sign up for our newsletter to be notified when dates are available. June 27th - Wastewater Facility Projects • Register for Wastewater New Agreement Development (8:30 am - 9:30 am) o Recommended if you are a Project Manager for a project on the SFY23 Final Offer List • Register for Payment Request / Progress Reports (PRPRs) (10 am - 12 pm) o Recommended if you are Billing Contact or Project Manager • Register for Wastewater Project Design and Engineering (1 pm - 3 pm) o Recommended if you are an Engineer, Consultant, or Project Manager of projects with a construction component. June 28th - Stormwater Facility and Activity Projects • Register for Session 1 (8:30 am - 12 pm) o Grant Agreement Development, Negotiation, & Templates o EAGL Demonstration & EAGL Roles o Payment Requests / Progress Reports (PRPRs) o Agreement Amendments o Agreement Close Out • Register for Session 2 (1 pm - 4 pm) o Construction Design Deliverables o Stormwater Planning Projects 2 • Register for Session 1 (9 am - 12 pm) o Grant Agreement Development and Negotiation o Budget, Eligible Expenses, & Match o EAGL Basics & Managing Roles o BMP Approval Process Register for Session 2 (1 pm - 3 pm) o Payment Request / Progress Reports (PRPRs) & required backup documentation o Mapping and Metrics Reporting o Agreement Amendments and Close Out June 30th - Environmental Review for Loan Projects Register for this session (10 am - 11 am) What environmental requirements are necessary for a Clean Water State Financial Assistance agreement? Learn about the State Environmental Review Process (SERP) and how it works. Ensure your project is set up, from Planning through Construction. Learn about how to use previous environmental and cultural resources reviews to save time. Tips on how to create a robust SERP Information Packet. June 30th - Cultural Resources Review for All Projects Register for this session (1 pm - 3 pm) Cultural resource review is a topic that can often seem overwhelming, but it doesn't have to be! Come learn about cultural resources and why we protect them, how Ecology's review process for projects works, and tips and tricks for enhancing your projects while staying on track. This session will also cover inadvertent discoveries. ** This training announcement is not a funding offer. You may be receiving this announcement because you applied for a SFY 2023 Funding Opportunity with Water Quality. Your project may or may not receive funding for 2023. We are extending this invitation to you now, in the event that your application receives funding. Water Quality's Final Offer List comes out in June. Watch our website for updates. 3 Questions? Please email Karen Izumoto at karen.izumoto(cDecy.wa.gov Julie Shannon From: Kate Dean Sent: Tuesday, June 21, 2022 1:54 PM To: Julie Shannon Subject: FW: Join Us - Vocational Forum From: Clallam County Economic Development Council Sent: Tuesday, June 21, 2022 1:52:04 PM (UTC-08:00) Pacific Time (US & Canada) To: Kate Dean Subject: Join Us - Vocational Forum Clallam County Economic Development Council 1338 W First St Suite 105, Port Angeles, WA 98362 Unsubscribe kdean@co.iefferson.wa.us Update Profile I Constant Contact Data Notice Sent by Ifazio@clallam.org in collaboration with Constant Contact Try email marketing for free today! Julie Shannon From: Heidi Eisenhour Sent: Tuesday, June 21, 2022 4:16 PM To: Julie Shannon Subject: FW: County News Now — June 21, 2022 From: NACo County News Sent: Tuesday, June 21, 2022 4:06:42 PM (UTC-08:00) Pacific Time (US & Canada) To: Heidi Eisenhour Subject: County News Now — June 21, 2022 ALERT: BE CAUTIOUS This email originated outside the organization. Do not open attachments or click on links if you are not expecting them. Having trouble viewing this email? Click Here June 21, 2022 Suburban, `exurb' counties see growth as remote workers move Population shifts of up to 5 million people in two years have favored counties like Collin County, Texas and Dawson County, Ga., following the increase in remote work opportunities. I� 'COURAGE I CHANGE. Legislative Updates International track crowd drives Lane County, Ore. event preparations When tens of thousands of international track fans and county fair attendees come to town this July, Lane County, Ore. has to be ready to communicate in many languages in the event of any number of disasters. Read more Animal shelter program attracts volunteers, helps man's best friend Salt Lake County recruited and trained volunteers to take shelter dogs outside, where they could have some fun, socialize and be seen by potential adopters. Read more Treasury releases updated compliance and reporting guidance Large counties need to submit written justification for certain capital expenditures projects by July 31. Read more MORE COUNTY NEWS 2 Tell your county's story at the White House conference on hunger, nutrition and health NACo will hold a virtual listening session at 3 p.m. EDT Thursday, June 30 for county officials to share ideas and critical perspectives with White House officials and other federal partners. Read more Senate passes bipartisan toxic exposure legislation The bill would fund $278 billion to expand VA health care and disability benefits for veterans exposed to burn pits and other toxins during their military service. Read more DOE establishes Interconnection Innovation e- Xchange to enhance grid interconnection The Department of Energy's Interconnection Innovation e- Xchange aims to address the complicated patchwork of legal and regulatory structures guiding interconnection processes across the country. Read more Tell your county's story by completing Medicaid and SNAP surveys Two research surveys will help NACo understand the county role in administering Medicaid services and ways counties can strengthen coordination between the Medicaid and the Supplemental Nutrition Assistance Program. Read more DOE releases notice of intent for Regional Clean Hydrogen Hub program The program aims to expedite the adoption of hydrogen as a clean energy carrier through a regional networks of hydrogen producers, consumers and necessary infrastructure. Read more 3 MORE NEWS The Latest From NACo Funding opportunities for DOD counties close in July Counties near military installations can apply for two open grant opportunities available from the Department of Defense Office of Local Defense Community Cooperation. The Defense Community Infrastructure Pilot program makes targeted infrastructure investments in communities adjacent to military installations and applications are due July 18. The Defense Manufacturing Community Support program targets counties with an existing defense -related industrial base and applications are due July 19. Learn more. Maximizing your cash in a rising rate environment In a rising -rate environment, all cash should be seen as a valuable asset in the marketplace. The NACo-endorsed cashVest ® program is an innovative solution that provides, with stress -tested accuracy, the data you need to better analyze and assess the level of cash you can invest. Putting your cash to work puts extra revenue on your bottom line. Learn more. 4 NATIONAL ASSOCIATION OfCOUNTIES 660 North Capitol Street, NW, Suite 400 Washington, D.C. 20001 " w Did someone forward you this email? Sign up to stay up-to-date on topics affecting America's counties! Click here to unsubscribe. Julie Shannon From: Greg Brotherton Sent: Wednesday, June 22, 2022 4:32 AM To: Julie Shannon Subject: FW: COVID-19 Bi-weekly Report - 6/22/2022 From: Village Council Sent: Wednesday, June 22, 2022 4:30:13 AM (UTC-08:00) Pacific Time (US & Canada) To: Greg Brotherton Subject: COVID-19 Bi-weekly Report - 6/22/2022 ALERT: BE CAUTIOUS This email originated outside the organization. Do not open attachments or click on links if you are not expecting them. Port Ludlow Village Council I Post Office Box 65012, Port Ludlow, WA 98365 Unsubscribe gbrotherton@co.jefferson.wa.us Update Profile I Constant Contact Data Notice Sent by portludlowvillagecouncileblast@gmail.com 4 Julie Shannon From: Heidi Eisenhour Sent: Wednesday, June 22, 2022 10:28 AM To: Julie Shannon Subject: FW: Wildfire Information Presentation --- The Abandoned "Trail Nine" fire hazard issue will be raised --- June 30th [4:00-6:00 pm] From: bertl@cablespeed.com Sent: Wednesday, June 22, 2022 10:26:07 AM (UTC-08:00) Pacific Time (US & Canada) To: Brent Butler; Greg Brotherton; Heidi Eisenhour; ken nedyforprosecutor; Mark McCauley Cc: Marcia Kelbon; Jim Scarantino; Brian Kelly; Diane Urbani de la paz; Craig Durgan; Randall Verrue; diana smeland; tcrosby; Michael P. Brown; Gil Skinner; David F. Jurca; Dave McDearmid; Mark Torres; Brian Belmont; Steve Doob, Sarah Llywellyn; Rbrown284; gshjr; Gale; opusmc; janeopalko; spscilitani; chanprr@hotmail.com; gchanpong Subject: Wildfire Information Presentation --- The Abandoned "Trail Nine" fire hazard issue will be raised --- June 30th [4:00-6:00 pm] ALERT: BE CAUTIOUS This email originated outside the organization. Do not open attachments or click on links if you are not expecting them. I am requesting Jefferson County's Fire Marshal, Brent Butler, attend that meeting and explain why the County has failed for the past thirteen years to require the Trail Nine property owners [PLA] to mitigate the fire hazard they created on their property. Then to explain how he, as our new Fire Marshal, plans to address the fire hazard that puts Edgewood Drive homes at significant wildfire risk. Note: Code enforcement requirements: [This Code applies to the abandoned Golf Course] "The Jefferson County Code at section: (15.05.020 e) The fire marshal shallenforce regulations and conduct activities related to fire prevention and fire safety, in coordination and cooperation with law enforcement agencies, fire districts, and other agencies within unincorporated Jefferson County;" "(15.05.020 f) The fire marshal shall conduct all necessary enforcement action and proceedings under Title 19 of the Jefferson county code to enforce the International Fire Code as adopted by Chapter 15. 05 JCC. In such actions and proceedings, reference in Title 19 JCC to" director" shall be a reference to the fire marshal or their designee, and reference to " department" shall be a reference to the department of community development;" +acre Council TO PRt'i!'EC`I°,"PRESERVE, PROMOTE, AND UNIFY A message from the Port Ludlow Village Council & Emergency Management Committee WILDFIRE INFORMATION PRESENTATION SAVE THE DATE Thursday, June 30, 4-6pm Chief Brett Black, Port Ludlow Fire & Rescue What is our Risk? How can we mitigate that risk? How can we evacuate? What's the status of PLF&R? Outdoors Under the Tent Port Ludlow Marina One Gull Road The presentation will also be broadcast on Zoom 2 Meeting ID: 895 4415 4141; Passcode: 277558 Questions? Click here. South Bay Community Association 1 120 Spinnaker Place, Port Ludlow, WA 98365 Unsubscribe bertl@cablespeed.com Update Profile I Constant Contact Data Notice Sent by mark.torres@sbca.club powered by Constant Contact Try email marketing for free today! Julie Shannon From: Greg Brotherton Sent: Wednesday, June 22, 2022 6:11 PM To: Julie Shannon Subject: FW: Jefferson County trust lands managed by DNR From: Seth Zuckerman Sent: Wednesday, June 22, 2022 6:08:22 PM (UTC-08:00) Pacific Time (US & Canada) To: Heidi Eisenhour; Greg Brotherton Subject: Jefferson County trust lands managed by DNR ALERT: BE CAUTIOUS This email originated outside the organization. Do not open attachments or click on links if you are not expecting them. Hello Heidi and Greg, It was great to meet the two of you at the WSAC meeting in Olympia two Fridays ago. I wanted to follow up and see whether you'd be interested in having a conversation about the timber sale that DNR is proposing on the trust lands that it manages on the county's behalf, and how it might be adjusted to increase opportunities for carbon storage and improved stream flow. If it's too late and the ship has sailed for this timber sale, it still might be worth connecting about other parcels that will be coming up for auction in the future. For instance, we could sketch out the benefits of a more ecologically oriented timber sale program, both in the near and long term. Best regards, Seth Seth Zuckerman Executive Director, Northwest Natural Resource Group Like us on Facebook I Follow us on Twitter 206-971-3709 x5 I Cell: 707-672-2777 jeffbocc From: vikis <vikis@ecopraxis.org> Sent: Wednesday, June 22, 2022 8:50 AM To: jeffbocc Cc: Mark McCauley Subject: Regarding Process Concerns Related to Public Engagement in Ordinance Crafting Attachments: Written testimony on Process.docx Follow Up Flag: Follow up Flag Status: Flagged ALERT: BE CAUTIOUS This email originated outside the organization. Do not open attachments or click on links if you are not expecting them. June 22nd, 2022 Dear Jefferson County Commissioners Brotherton, Dean and Eisenhour, I appreciate that Greg Brotherton opened the possibility of revisiting the Temporary Housing Ordinance at yesterday's Commissioners Meeting. This email provides more detailed comments to supplement my oral testimony yesterday. I hope you will regard the following feedback as intended: information. For over two years, I along with a good many community members worked hard to engage in the writing of a Temporary Housing Facilities Ordinance we could be proud of. Last Monday, at the final public hearing of the ordinance, we were shocked both by the outcome and the hearing process. This email addresses the process. A detailed response with substantive objections to the ordinance as passed will be provided soon. My understanding of the primary purpose of a public hearing is to obtain public testimony or comments from the public before significant decisions are made. However, it isn't possible to make informed comments without access to the documents being discussed. The final draft of the Ordinance was not available in the documents folder referenced in the hearing's public notice. Both Ms. Morey and I checked repeatedly beginning in the week before the hearing. As of this past Friday, (following the hearing), the folder still did not contain a copy of the draft up for discussion. It seems reasonable to expect that the public notice -related documents folder would contain the final draft. In response to my comments today on the availability of documents, it was commented that the final draft was available on the agenda per normal procedure. However, unless you are familiar on where to look for the agenda or to know that this is where to access i relevant documents, then you would be denied access. My search of the Jefferson County website (subsequent to the hearing) provided no information on how to access the current agenda providing links to documents to be discussed. This is left to citizens to discover on their own. This is further complicated by the existence of two agendas on AV Capture, one accessible by the agenda icon and one available through the video access link which appears as the underscored meeting title (see document access notes attached). The agenda icon -related agenda does not contain live links to the documents whereas the agenda available via the video access link does (please see attached screenshots). Again, unless one regularly attends the Commissioner's meetings (I do not), knowing that there are two agendas and which one to access and how to access the appropriate agenda is not evident. As someone not familiar, I made the mistaken (but what I consider reasonable) assumptions that the agenda icon was the place to access the agenda (including live links) and that the agenda via the video access link was unavailable prior to the meeting. I have checked with others who have corroborated my impressions of the site. I can assure you that if we had been able to reasonably access the draft ordinance to be voted on before the meeting started, there would have been detailed objections by others besides myself and Ms. Morey. Further, my concern in relating this experience is that to continue an undue reliance on "normal procedure" of accessing documents would be to discourage participation by newcomers. What we thought we were commenting on prior to the BOCC hearing was the draft available for the May 23rd workshop. One significant question regarding the process is why the numerous changes in the final draft were made at the proverbial last moment and were not available at the May 23rd BOCC workshop. This workshop was a significant missed opportunity to debate the provisions of the ordinance and any proposals for substantial changes. It is not that I thought that there would be no additional changes made at the final hearing (or question the right of the commissioners to make such changes) but the scope and intent of these changes took me and others by great surprise. Many of the new requirements in the final draft, such as the requirements for security patrols (Appendix A, Section 6, paragraph (2) (d) (xv) (B)) and managing of resident's behaviors offsite (Appendix A, Section 6, paragraph (2) (d) (xv) (Q) or after they have been evicted (Appendix A, Section 6, paragraph (2) (d) (xv) (paragraph G)) are entirely unreasonable in scope and intent and have never been publicly vetted before the BOCC public hearing, not in the workshop or in Planning Commission meetings. Thus, there is no public record of the need for these additional requirements or any discussion of their impact on cost or effective service delivery. I am not surprised that the Commissioners made little comment on these new requirements as I too was unable to process all the changes that had been made (while trying to access the final draft through the live agenda) to make an informed comment of my own in my allotted three minutes. Mr. Brotherton has said that he would have liked a redline of the previous draft. I agree that would be helpful. At the same time, given the extent of the rewrites and reorganization of the ordinance in the final draft, I respectfully doubt that it would have been easy to find the changes. Our initial review comparing the two drafts (BOCC 0 workshop and hearing drafts) reveals that the reorganization, the introduction of new terms, and the rewriting of paragraphs, introduced new requirements that seem unintentional, such as the requirements that tents have landing structures with steps and a handrail (Final Draft Ordinance, Section 4, paragraph 18) and fire extinguishers that are properly placed (Final Draft Ordinance, Section 4, paragraph 6). Many of these what we believe are unintentional additions might have been caught and addressed if there had been additional reviewers or more time for staff to review the "bureaucratic" changes. I do not know what the process for introducing these changes was, whether the author had reviewed previous input to the planning commission (that is, previous comment), or been engaged directly in the ordinance process before then. What I do know is that many of these last minute additions substantially changed the intent and impact of the ordinance. A lot is remarked on how the Commissioners seek to balance public input from opposing perspectives. We are not seeking to impose a ""right answer" to what is a very complex problem. Some of our recommended changes were incorporated in earlier drafts and some were not and we accept that. I respect the principle of balance and more: I believe it is absolutely essential to listen to opposing perspectives in crafting good policy. I further agree that a reorganization of the ordinance could have been beneficial to its implementation, if not so poorly executed. But I also believe there is a place for clear principles and evidence -based testimony. It does not feel that balance was achieved with regard to this ordinance when last minute changes of a substantial nature that affect the intent and impact of the ordinance are not up for discussion by the public. This speaks to my next point on the process. Another significant process issue was the time pressure to pass the ordinance. This resulted in insufficient time allotted to substantively discuss the content of the ordinance. This was evident in the deliberation by the Planning Commission, where, due to time pressures, approximately 20 minutes of discussion happened on the actual wording of the ordinance as the clock ran out. There is also the consideration that, while the ordinance was passed, amending it will come at a substantial cost. An ever -changing time schedule for the process also presents a deterrent to public engagement as it takes, in my experience, significant time and effort just to find out when a scheduled meeting will actually happen much less be prepared to meaningfully engage. The numerous time slips in the schedule feels like the BOCC was practically forced to pass the ordinance this past Monday. There also appears to be substantial confusion about when the public is allowed to comment during the hearings themselves and how to process written comments. For example, the agenda for the Planning Commission deliberation stated there would be public comment but it was not allowed. I understand that this was protocol but it set up expectations of being able to address concerns. We are also aware of comments written in support of the passage of the Ordinance as passed by the Planning Commission that were not included in the Commissioners' June 13th packet on the ordinance. This may be because it was unclear to whom to send comments for the public hearing and when. C As a result, there is concern that oppositional comments to the Ordinance were favored, again speaking to the question of balance. A clear procedure on how public hearings are conducted would help prevent confusion leading to frustration. It is not my intent to question or judge anyone's intent. Everyone wants to do a good job as they see it, including me. Instead, I am hoping through these comments to shine a light on process "mistakes" made in passing an ordinance that, in my opinion, ill serves our public interest on a vital issue — safe and secure housing for all. I am sure that you would agree that the outcomes are only as good as the process. I would also remark that good process serves good governance by building the public's trust in our elected officials and the county administrative staff. Thus, I believe it is in the commissioners' interest to give sufficient time and attention to how an ordinance of such poor quality came to be passed. I agree that no one can expect perfection from process but I believe you can do better. In sum, I am asking that you, the commissioners, review the process of passing the Temporary Housing Facilities Ordinance and determine if better outcomes could have been achieved, including facilitating public engagement. Respectfully, Viki Sonntag Resident of Port Townsend, District 1 4 June 22nd, 2022 Dear Jefferson County Commissioners Brotherton, Dean and Eisenhour, I appreciate that Greg Brotherton opened the possibility of revisiting the Temporary Housing Ordinance at yesterday's Commissioners Meeting. This email provides more detailed comments to supplement my oral testimony yesterday. I hope you will regard the following feedback as intended: information. For over two years, I along with a good many community members worked hard to engage in the writing of a Temporary Housing Facilities Ordinance we could be proud of. Last Monday, at the final public hearing of the ordinance, we were shocked both by the outcome and the hearing process. This email addresses the process. A detailed response with substantive objections to the ordinance as passed will be provided soon. My understanding of the primary purpose of a public hearing is to obtain public testimony or comments from the public before significant decisions are made. However, it isn't possible to make informed comments without access to the documents being discussed. The final draft of the Ordinance was not available in the documents folder referenced in the hearing's public notice. Both Ms. Morey and I checked repeatedly beginning in the week before the hearing. As of this past Friday, (following the hearing), the folder still did not contain a copy of the draft up for discussion. It seems reasonable to expect that the public notice -related documents folder would contain the final draft. In response to my comments today on the availability of documents, it was commented that the final draft was available on the agenda per normal procedure. However, unless you are familiar on where to look for the agenda or to know that this is where to access relevant documents, then you would be denied access. My search of the Jefferson County website (subsequent to the hearing) provided no information on how to access the current agenda providing links to documents to be discussed. This is left to citizens to discover on their own. This is further complicated by the existence of two agendas on AV Capture, one accessible by the agenda icon and one available through the video access link which appears as the underscored meeting title (see document access notes attached). The agenda icon - related agenda does not contain live links to the documents whereas the agenda available via the video access link does (please see attached screenshots). Again, unless one regularly attends the Commissioner's meetings (I do not), knowing that there are two agendas and which one to access and how to access the appropriate agenda is not evident. As someone not familiar, I made the mistaken (but what I consider reasonable) assumptions that the agenda icon was the place to access the agenda (including live links) and that the agenda via the video access link was unavailable prior to the meeting. I have checked with others who have corroborated my impressions of the site. I can assure you that if we had been able to reasonably access the draft ordinance to be voted on before the meeting started, there would have been detailed objections by others besides myself and Ms. Morey. Further, my concern in relating this experience is that to continue an undue reliance on "normal procedure" of accessing documents would be to discourage participation by newcomers. What we thought we were commenting on prior to the BOCC hearing was the draft available for the May 23rd workshop. One significant question regarding the process is why the numerous changes in the final draft were made at the proverbial last moment and were not available at the May 23d BOCC workshop. This workshop was a significant missed opportunity to debate the provisions of the ordinance and any proposals for substantial changes. It is not that I thought that there would be no additional changes made at the final hearing (or question the right of the commissioners to make such changes) but the scope and intent of these changes took me and others by great surprise. Many of the new requirements in the final draft, such as the requirements for security patrols (Appendix A, Section 6, paragraph (2) (d) (xv) (B)) and managing of resident's behaviors offsite (Appendix A, Section 6, paragraph (2) (d) (xv) (E)) or after they have been evicted (Appendix A, Section 6, paragraph (2) (d) (xv) (paragraph G)) are entirely unreasonable in scope and intent and have never been publicly vetted before the BOCC public hearing, not in the workshop or in Planning Commission meetings. Thus, there is no public record of the need for these additional requirements or any discussion of their impact on cost or effective service delivery. I am not surprised that the Commissioners made little comment on these new requirements as I too was unable to process all the changes that had been made (while trying to access the final draft through the live agenda) to make an informed comment of my own in my allotted three minutes. Mr. Brotherton has said that he would have liked a redline of the previous draft. I agree that would be helpful. At the same time, given the extent of the rewrites and reorganization of the ordinance in the final draft, I respectfully doubt that it would have been easy to find the changes. Our initial review comparing the two drafts (BOCC workshop and hearing drafts) reveals that the reorganization, the introduction of new terms, and the rewriting of paragraphs, introduced new requirements that seem unintentional, such as the requirements that tents have landing structures with steps and a handrail (Final Draft Ordinance, Section 4, paragraph 18) and fire extinguishers that are properly placed (Final Draft Ordinance, Section 4, paragraph 6). Many of these what we believe are unintentional additions might have been caught and addressed if there had been additional reviewers or more time for staff to review the "bureaucratic" changes. I do not know what the process for introducing these changes was, whether the author had reviewed previous input to the planning commission (that is, previous comment), or been engaged directly in the ordinance process before then. What I do know is that many of these last minute additions substantially changed the intent and impact of the ordinance. A lot is remarked on how the Commissioners seek to balance public input from opposing perspectives. We are not seeking to impose a "right answer" to what is a very complex problem. Some of our recommended changes were incorporated in earlier drafts and some were not and we accept that. I respect the principle of balance and more: I believe it is absolutely essential to listen to opposing perspectives in crafting good policy. I further agree that a reorganization of the ordinance could have been beneficial to its implementation, if not so poorly executed. But I also believe there is a place for clear principles and evidence -based testimony. It does not feel that balance was achieved with regard to this ordinance when last minute changes of a substantial nature that affect the intent and impact of the ordinance are not up for discussion by the public. This speaks to my next point on the process. Another significant process issue was the time pressure to pass the ordinance. This resulted in insufficient time allotted to substantively discuss the content of the ordinance. This was evident in the deliberation by the Planning Commission, where, due to time pressures, approximately 20 minutes of discussion happened on the actual wording of the ordinance as the clock ran out. There is also the consideration that, while the ordinance was passed, amending it will come at a substantial cost. An ever -changing time schedule for the process also presents a deterrent to public engagement as it takes, in my experience, significant time and effort just to find out when a scheduled meeting will actually happen much less be prepared to meaningfully engage. The numerous time slips in the schedule feels like the BOCC was practically forced to pass the ordinance this past Monday. There also appears to be substantial confusion about when the public is allowed to comment during the hearings themselves and how to process written comments. For example, the agenda for the Planning Commission deliberation stated there would be public comment but it was not allowed. I understand that this was protocol but it set up expectations of being able to address concerns. We are also aware of comments written in support of the passage of the Ordinance as passed by the Planning Commission that were not included in the Commissioners' June 13th packet on the ordinance. This may be because it was unclear to whom to send comments for the public hearing and when. As a result, there is concern that oppositional comments to the Ordinance were favored, again speaking to the question of balance. A clear procedure on how public hearings are conducted would help prevent confusion leading to frustration. It is not my intent to question or judge anyone's intent. Everyone wants to do a good job as they see it, including me. Instead, I am hoping through these comments to shine a light on process "mistakes" made in passing an ordinance that, in my opinion, ill serves our public interest on a vital issue — safe and secure housing for all. I am sure that you would agree that the outcomes are only as good as the process. I would also remark that good process serves good governance by building the public's trust in our elected officials and the county administrative staff. Thus, I believe it is in the commissioners' interest to give sufficient time and attention to how an ordinance of such poor quality came to be passed. I agree that no one can expect perfection from process but I believe you can do better. In sum, I am asking that you, the commissioners, review the process of passing the Temporary Housing Facilities Ordinance and determine if better outcomes could have been achieved, including facilitating public engagement. Respectfully, Viki Sonntag Resident of Port Townsend, District 1 Attachment: Document Access for Public Hearing Notes Screenshot of Folder Contents of Documents Folder Referenced in Public Notice https://test.co.iefferson.wa.us/WeblinkExternal/Browse.aspx?id=3434553&dbid=0&repo=Jefferson&cr=1 Laserfiche WebLink Home Browse Search Community Development —Proposed Temporary Housing Facilities ordinance Entrylimperties.. Path Jeffersomcommunity Development —Proposed Temporary Housing Facilities Ordinance Creation date 42U2022 9:06:06 AM Last modified 4f262022 9:13:03 AM A Metaclata No metadata assigned '+ MywebUnk ; Help 1 About I sgn Out Jefferson > Community Development —Proposed Temporary Housing Facilities Ordinance Name �. Site Address Description Parcel Number Permits -Document Type !, Page count Is indexed April 20, 2022 Hearing Notice May 4 PC 4 Yes '] Clean Copy UDC Amendments 2 Yes : 'f Final Ordinance Temp Housing Facilities 4-15-22 jmp 12 Yes i Z Staff Report Temp Housing Fat MlA 65 Yes �E Updated SEPAChckist 4-6-22 FINALTempHmissHousingOrd 15 Yes Page 1 of 1 5 Entries Agenda for 6/13 (posted on 6/16) Available Under Agenda Icon (Agenda with Dead Links) Red arrow points to icon when you scroll over it says "Agenda" Commissioners Meeting 06/13/2022, 09:0o AM 06:01:05 Video -linked agenda —to Access Agenda with Live Links 1 Commissioners Meeting 06/13/2022, 09 00 AM 06:01:05 [� :_ jeffbocc From: Willie Bence Sent: Wednesday, June 22, 2022 2:03 PM To: Marion Huxtable; JCDEM Cc: jeffbocc; Mark McCauley; Huxtable Ryan J Subject: Re: Emergency response to flooding Good afternoon Mrs. Huxtable, Thanks for taking the time to reach out and provide us with valuable feedback. We are very sorry to hear what happened and wish you the best as you engage in the cleanup process. I will address each of your recommendations point by point to provide a little context and to discuss directly how we are constantly working to improve our response capabilities here at DEM. 1. We do work very closely with the National Weather Service, and receive routine pre -season briefings before both fire season and winter storm season. When severe weather systems are approaching, they typically send briefing materials along, occasionally hold webinars to discuss the threat profile, and are available to provide spot briefings and one-on- one consultation when we have specific questions. However, during this event, they did not reach out and provide one of their typical threat advisories, and we are working to find out why. They did issue an Areal Flood Advisory late into the afternoon, but that was not communicated to us nor was it sent via their alert system (which, at a certain threshold, is rebroadcasted to citizens via our Nixie text alert system). We're working with them to better define their alert and warning thresholds, especially for short duration, localized events like this. Moving forward, predicting the frequency and timing of events like this will be nearly impossible, as the NWS can predict overall climate trends (like average temperature) but can't predict individual weather events (like temperatures on certain days months in advance). With climate change, we know extreme weather events will be more intense and more frequent, but can't necessarily predict what those individual events will look like. Additionally, when it comes to more "traditional" forms of flooding, like coastal or river flooding, we have an abundance of historical data and data -driven modeling to understand when, where, and how they flood. We know, for example, the Dosewallips flood plain profile and approximately what kind of rainfall event will trigger flooding in that area. This was, in a sense, a human -made disaster in that it was a failure of a storm drain system to adequately drain water, which was not something we here at DEM had modeled or understood previously. We're working with the City of PT Public Works to understand the capacity of their system better. So, in summary, we will continue to work with NWS to understand weather hazards, work to improve alert and warning for events like this to be better positioned in the future, and work with the City to understand storm system capacities to know when the aforementioned systems might be causing issues. 2. We do! We have two individuals on call 24/7, 365 days a year, one serving as our primary Duty Officer, another as backup. Our JCDEM email isn't monitored 24/7, however, nor is our general office number. Our Duty Officer, after hours, is dispatched by calling JeffCom 911's non -emergency number. They then send out a tone on our pagers, and we connect and respond then. We'll make updates on our website that more clearly explain how to contact the 24/7 Duty Officer and that the office number and email aren't monitored outside of business hours. 3. We have that as well! NPREP (https•//connect *effcowa us/go/12020.org—ssi/emergency-preparedness/neiQhborhood- preparedness/) is a partnership between Local 20/20 and DEM that utilizes a program called Map Your Neighborhood, which encourages neighborhoods to get to know one another, share information and resources, and build emergency preparedness and resiliency among their group. The program has unfortunately seen a slight decline during COVID, as many of our leadership volunteers were either active in the response or struggling with the pandemic personally, but we are always working to build new volunteer networks and expand neighborhood capacity. If you'd like, I can connect you with your neighborhood leader, and it might be worthwhile to hold a workshop to discuss how the neighborhood and DEM, along with the City, can work together to better respond in the future. We'd be happy to lead this in partnership with your neighborhood's block captain. 4. During flooding events in the past, the Jefferson County Dept. of Public Works has sand and bags they have made available to affected communities, who then work with their local fire departments and NPREP neighborhoods to fill and distribute the bags. The issue with that in this scenario is that's quite slow moving, but it has been a viable solution given the slightly more predictable nature of river flooding I mentioned earlier. This flooding was fairly rapidly onset. We'll work with the City of PT Public Works to, again as mentioned earlier, understand flooding risks due to storm drain capacity issues and if they have concerns, ensure they have a supply quickly and easily distributed, 5. We have that as well, between over 400 volunteers who stepped forward during our COVID response and the hundreds of volunteers currently living in NPREP-organized neighborhoods, in addition to several dozen leadership volunteers who assist in incident management here. I would highly recommended getting active in your own NPREP neighborhood as well, as often it's quickest, easiest, and most efficient for a neighborhood to organize their own response with those they know and trust, not to mention are close by. One thing I do worry about, but is something we are working on, is our ability to rapidly deploy volunteers. As an Emergency Management department, we are not necessarily front-line, first responders, and getting volunteers out to a flooding site for immediate sandbagging would be difficult for us. We'll look to partner in these discussions with Public Works and the fire department, but we do endeavor to improve this rapid response capability all the time. As you get to know your NPREP neighborhood leader, I'd be happy to connect you all with neighborhoods like Port Ludlow, Kala Point, and Coyle who have built robust emergency response and volunteer systems right in their own backyard. 6. This is something we are already doing, in one sense, with "reservists" who would be paid to support our Emergency Operations Center in a prolonged crisis. I will talk to my boss and the Chamber about the possibility of supporting a program for field responders. Finally, I apologize you didn't find our information helpful, but our Public Information Officer wasn't quite sure what information to provide given the generality of your question for anything flood related. If you have any specific questions we can address, we are more than happy to take a look. In the meantime, your insurance company and any number of restoration/cleanup professional will be able to provide the most expertise on dealing with your situation. I am available next Tuesday at 9:OOAM if that's an OK time for me to stop by, take a look, and discuss things more. Thanks again for your time. Willie Bence Director - Jefferson County Department of Emergency Management Cell: (360) 316-6008 Desk: (360) 344-9729 www.weffcoeoc.org From: Marion Huxtable <mhuxtable@olympus.net> Sent: Thursday, June 16, 2022 3:05 PM To: JCDEM Cc: jeffbocc; Mark McCauley; Huxtable Ryan J Subject: Emergency response to flooding