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HomeMy WebLinkAbout062722ca11 ♦�5()No RAFT s�fac;i°� MINUTES Regular Meeting — June 13, 2022, 9:00 a.m. Jefferson County Courthouse — Commissioners' Chambers 1820 Jefferson Street, Port Townsend, WA (Virtual) CALL TO ORDER: Chair Heidi Eisenhour, Commissioner Kate Dean and Commissioner Greg Brotherton participated in the meeting remotely. Chair Eisenhour called the meeting to order at the appointed time. Public Works Director/County Engineer Monte Reinders was also present as Acting County Administrator during Mark McCauley's absence. PUBLIC COMMENT PERIOD: The following is a summary of comments made by individuals in attendance at the meeting and reflect their personal opinions: • Comment from a local fire official requesting the Commissioners rescind their letter to the Board of Natural Resources regarding local timber harvests, as this will negatively impact their operations. • Comment from East Jefferson Fire and Rescue Chief regarding the budgetary impacts that stopping local timber sales will have on their department. • Comment regarding Dr. Berry's Healthcare Hero nomination. • Comment regarding an upcoming hearing on the Temporary Homeless Encampments. The Commissioners addressed comments and concerns raised during the Public Comment Period. APPROVAL AND ADOPTION OF THE CONSENT AGENDA: Commissioner Brotherton moved to approve the items on the Consent Agenda as presented. Commissioner Dean seconded the motion which carried by a unanimous vote. 1. RESOLUTION NO. 28-22 re: In the Matter of Inactivating Fund No. 103-000-010—IG-6888 Elections CARES Act Grant Funds; Jefferson County Auditor 2. AGREEMENT re: Collective Bargaining and Trust Participation for the Sheriff's Office Administrative Staff; In Various Amounts; Jefferson County Sheriffs Office and Jefferson County Human Resources; Teamsters Local #589 and Washington Teamsters Welfare Trust 3. Appoint Member to the Jefferson County Risk Management Committee (RMC) Per Resolution No. 54-19 (No Expiration of Terms): Human Resources Director Sarah Melancon as Risk Coordinator/Assistant Risk Manager 4. ADVISORY BOARD RESIGNATION re: Ferry Advisory Committee; Transit Representative, Tammi Rubert 5. ADVISORY BOARD REAPPOINTMENTS (2) re: Board of Equalization(BOE); 1) Three (3) Year Term to Expire May 13, 2025; Member, Daryl Gillette and; 2) Three (3) Year Term to Expire May 13, 2025; Member, Pete Raab 6. ADVISORY BOARD APPOINTMENT re: Climate Action Committee (CAC); To Serve an Unexpired Term Ending December 31, 2024; Position No. 10 Representative, Arlene Alen 1 Commissioners Meeting Minutes of June 13, 2022 7. MINUTES re: Regular Meeting of June 6, 2022 8. Payment of Jefferson County Payroll Warrants Dated June 3, 2022 Totaling $1,092,031.73 and A/P Warrants Done by Payroll Dated June 3, 2022 Totaling $536,165.17, Dated June 3, 2022 Totaling $400,781.07 and Dated June 8, 2022 Totaling $10,077.63 (Records of all claims submitted for payment along with A/P Warrants approved by the Payroll Services Manager are retained in the Jefferson County Auditor's Office) COMMISSIONERS' BRIEFING SESSION: Chair Eisenhour and Commissioner Brotherton provided a briefing on their recent Timber Counties training. PROCLAMATION re: Declaring Sunday,June 19, 2022 to be Juneteenth, a Holiday Celebrating African American Liberation: Commissioner Dean stated that Jefferson County was an early adopter of Juneteenth, which is an important holiday for many people. She provided the history of Juneteenth. All three Commissioners read the proclamation aloud. Member of the public Grace Love was invited by the Commissioners to say a few words regarding the proclamation. Commissioner Dean moved to approve the Proclamation as read today, Commissioner Brotherton seconded the motion which carried by a unanimous vote. WEEKLY UPDATE re: COVID-19: Public Health Officer Dr. Allison Berry provided information on the COVID-19 virus in Jefferson County. The meeting was recessed at 10:24 a.m. and reconvened at 10:31 a.m. with all three Commissioners present. COMMISSIONERS' BRIEFING SESSION—Continued: The Commissioners continued discussing recent meetings and their meeting schedule. HEARING re: An Ordinance Repealing and Replacing Interim Ordinance 08-1213- 21 and Adopting Zoning Regulations for the Siting, Establishment and Operation of Temporary Homeless Facilities in Unincorporated Areas of Jefferson County: Department of Community Development (DCD) Director Brent Butler, Planning Manager Josh Peters, Associate Planner Joel Peterson and Civil Deputy Prosecuting Attorney Barbara Ehrlichman were present to give a presentation on the proposed draft ordinance regarding temporary homeless facilities. They answered questions posed by the Board. Chair Eisenhour opened the hearing to allow for public testimony. The following individuals provided testimony: Scott Henry, Edna Avery, Viki Sonntag and Barbara Morey. Hearing no further testimony, Chair Eisenhour closed the public hearing. The Commissioners started deliberations and agreed to table deliberations on this issue until the Afternoon Session at 2:30 p.m. The meeting was recessed at 12:05 p.m. and reconvened at 1:31 p.m. with all three Commissioners present. PRESENTATION re: Three (3) Jefferson Land Trust Grant Applications to the Recreation and Conservation Office (RCO): Jefferson Land Trust Director Sarah Spaeth was present to request that the Commissioners support three Resource and Conservation Office (RCO) grant 2 L. EF Commissioners Meeting Minutes of June 13, 2022 projects: 1) A Riparian Habitat grant for acquisition of a 156-acre property on Salmon Creek; 2) A Washington State Farmland Preservation grant for purchase of conservation easements on two farms at the head of Quilcene Bay; and 3) An Urban Wildlife Habitat grant for further acquisitions in the Quimper Wildlife Corridor. After discussion, Commissioner Brotherton stated that he will work with Director Spaeth on three draft letters to bring before the Board for approval at a later date. CALENDAR COORDINATION: The Commissioners reviewed upcoming meetings. The meeting was recessed at 2:21 p.m. and reconvened at 2:32 p.m. with all three Commissioners present. CONTINUED DELIBERATIONS re: An Ordinance Repealing and Replacing Interim Ordinance 08-1213-21 and Adopting Zoning Regulations for the Siting, Establishment and Operation of Temporary Homeless Facilities in Unincorporated Areas of Jefferson County: The Commissioners continued deliberations on the hearing held during the morning session on temporary homeless facilities. After deliberations which involved edits to the draft ordinance, Commissioner Brotherton moved to adopt ORDINANCE NO. 05-1613-22 re: Adopting Development Regulations for the Siting, Establishment, and Operations of Temporary Housing Facilities for Unsheltered and Unhoused Individuals and Families in Unincorporated Jefferson County; Repealing and Replacing Ordinance 08-1213-21. Commissioner Dean seconded the motion which carried by a unanimous vote. The ordinance was adopted at 4:41 p.m. NOTICE OF ADJOURNMENT: Chair Eisenhour adjourned the meeting at 4:41 p.m. until the next regular meeting or special meeting as properly noticed. JEFFERSON COUNTY BOARD OF COMMISSIONERS SEAL: Heidi Eisenhour, Chair ATTEST: Greg Brotherton, Member Carolyn Gallaway, CMC Kate Dean, Member Clerk of the Board 3 �,ON ffj� 21 `f DRAFT MINUTE S Regular Meeting — June 21, 2022, 9:00 a.m. Jefferson County Courthouse— Commissioners' Chambers 1820 Jefferson Street, Port Townsend, WA (Virtual) CALL TO ORDER: Chair Heidi Eisenhour, Commissioner Kate Dean and Commissioner Greg Brotherton participated in the meeting remotely. Chair Eisenhour called the meeting to order at the appointed time. PUBLIC COMMENT PERIOD: The following is a summary of comments made by individuals in attendance at the meeting and reflect their personal opinions: • Comment regarding concerns over the recently adopted Temporary Housing Ordinance, and thanking everyone for their work on it. • Comment regarding concerns over the recently adopted Temporary Housing Ordinance. The Commissioners addressed the oral and written comments. APPROVAL AND ADOPTION OF THE CONSENT AGENDA: Commissioner Brotherton moved to approve the items on the Consent Agenda as presented. Commissioner Dean seconded the motion which carried by a unanimous vote. 1. AGREEMENT,Amendment No. 1 re: Provide Training and Consultation Services to Intellectual/Developmental Disabilities County Programs and to Support Employment and Community Inclusion Providers; Additional Amount of$5,000 for a Project Total of$15,000; Jefferson County Public Health; Washington Initiative for Supported Employees (WISE) 2. AGREEMENT, Amendment No. 1 re: Dosewallips River Powerlines Reach Restoration, Project No. 20-PA-11060900-004; No Change in Dollar Amount, Time Extension Only; Jefferson County Environmental Public Health; U.S. Forest Service, Olympic National Forest 3. AGREEMENT, Interlocal re: North Pacific Coast Marine Resources Committee (NPC MRC) Implementation; In the Amount of$15,000; Jefferson County Environmental Public Health; Clallam County 4. AGREEMENT,Amendment No. 1 re: Nurse Family Partnership; Additional Amount of $36,155; Jefferson County Public Health; Washington State Department of Children, Youth and Families (DCYF) 5. AGREEMENT No. TCPIPHG-2123-JeCoPH-00039 re: Remedial Investigation and Toxic Cleanup Feasibility Study at 890 Old Hadlock Road; In the Amount of$200,000; Jefferson County Environmental Public Health; Washington State Department of Ecology 6. AGREEMENT re: Joint Plan of Responsibility for Regulations of Water Recreation Facilities; No Dollar Amount; Jefferson County Environmental Public Health; Washington State Department of Health 1 Ir---r Commissioners Meeting Minutes of June 21, 2022 7. AGREEMENT, Change Oder No. 1 re: JUMP! Playground Project at HJ Carroll Park; Additional Amount of$2,685 for a Project Total of$759,070.50; Jefferson County Public Works; Interwest Construction 8. AGREEMENT re: HJ Carroll Park Caretakers; No Dollar Amount, Compensation Valued at $10,456 for Use of Caretaker Site Including Utilities; Jefferson County Public Works, Parks and Recreation; Dustin Willis 9. AGREEMENT, Interlocal re: Execute Rights and Obligations of the Quilcene Complete Streets Project and the Preparation and Maintenance of the Associated Improvements; In the Amount of $695,350 Funded by a WSDOT Pedestrian and Bike Program Grant and a $100,00 Grant through Public Infrastructure Fund (PIF); Jefferson County Public Works; Quilcene School District 10. AGREEMENT re: Haul Road/Detour: Detouring State Route (SR) 19 Traffic over Center Road during the Swansonville Creek Fish Barrier Removal Project);No Dollar Amount, Funding by WSDOT Project Grant; Jefferson County Public Works; Washington State Department of Transportation(WSDOT) 11. Payment of Jefferson County Payroll Warrants Dated June 17, 2022 Totaling $68,749.23 and A/P Warrants Done by Payroll Dated June 21, 2022 Totaling $14,139.90 (Records of all claims submitted for payment along with A/P Warrants approved by the Payroll Services Manager are retained in the Jefferson County Auditor's Office) 12. Payment of Jefferson County Vouchers/Warrants Dated June 13, 2022 Totaling $1,523,312.91 (Records of all claims submitted for payment along with vouchers approved and signed by the Board of Jefferson County Commissioners are retained by the Jefferson County Auditor and Public Works Department.) PROCLAMATION re: Proclaiming the Week of June 20,2022, as Amateur Radio Week with Amateur Radio Field Days on June 25-26,2022: Jefferson County Amateur Radio Club President Dick Illman and Department of Emergency Management Logistics and Facilities Coordinator John Ebner were present to discuss the importance of Amateur Radio operators and they reviewed upcoming training events. Chair Eisenhour and Commissioner Brotherton read aloud the proclamation. Commissioner Dean moved to approve the proclamation as read. Commissioner Brotherton seconded the motion which carried by a unanimous vote. COMMISSIONERS' BRIEFING SESSION: The Commissioners and County Administrator discussed recent meetings they attended and miscellaneous topics. The meeting was recessed at 9:50 a.m. and reconvened at 9:59 a.m. with all three Commissioners present. WEEKLY UPDATE re: COVID-19: Public Health Officer Dr. Allison Berry provided information on the COVID-19 virus in Jefferson County and Emergency Management Director Willie Bence provided a situation report and a debrief of the Cascadia Rising training exercise. HEARING re: Establishing a Cape George No Shooting Area (NSA) under Chapter 8.50 of the Jefferson County Code: Chief Civil Deputy Prosecuting Attorney Philip Hunsucker provided a presentation on the proposed Cape George NSA. After the presentation, Chair Eisenhour opened the hearing to allow for public testimony. The following individuals provided testimony: John Dwyer, Harvey Stone, Kris Easterday, and Jane Ludwig. Hearing no further testimony, Chair Eisenhour closed the public hearing. The Board started deliberations and then agreed to table deliberations until the next Commissioners meeting. 2 Commissioners Meeting Minutes of June 21, 2022 COMMISSIONERS' BRIEFING SESSION- Continued: The Commissioners and County Administrator reviewed upcoming meetings and miscellaneous topics. Commissioner Dean left the meeting at 10:55 a.m. The meeting was recessed at 11:05 a.m. and reconvened at 11:31 a.m. with Chair Eisenhour and Commissioner Brotherton present. BID OPENING re: Transfer Station ePit Scale �Replacement, Project No. 40121060: P Public Works Solid Waste Manager Al Cairns provided information on the Transfer Station Pit Scale replacement costs and explained that parts for the scale are becoming obsolete. The bid opening was extended from its original advertised date and time. He stated that it is estimated to cost $257,511. He opened and read the following bids aloud: BIDDER BID AMOUNT Fairbanks Scales, Woodland, WA Two bids received, but incomplete information Unitech Corporation, Tukwila, WA $279,542.71 Michelli Measurement Group, Kent, WA $268,117.31 Staff will review the bids for accuracy and report a recommendation for bid award at a later date. The meeting was recessed at 11:40 a.m. and reconvened at 1:31 p.m. with Chair Eisenhour and Commissioner Brotherton present. EXECUTIVE SESSION: An Executive Session was scheduled from 1:30 p.m. to 2:00 p.m. Chair Eisenhour announced that the Executive Session will be held from 1:31 p.m. to 2:01 p.m. regarding Attorney-Client Privilege, Potential Litigation under exemption RCW 42.30.110(1)(i) as outlined in the Open Public Meetings Act. Staff present: County Administrator, Chief Civil Deputy Prosecuting Attorney, Code Compliance Coordinator and Environmental Health Water Quality Manager. The Board concluded the Executive Session and resumed the regular meeting at 2:04 p.m. ADDITIONAL DISCUSSION ITEMS: Not discussed NOTICE OF ADJOURNMENT: Chair Eisenhour adjourned the meeting at 2:05 p.m. until the next regular meeting or special meeting as properly noticed. JEFFERSON COUNTY BOARD OF COMMISSIONERS SEAL: Heidi Eisenhour, Chair ATTEST: Greg Brotherton, Member Carolyn Gallaway, CMC Kate Dean, Member Clerk of the Board 3