HomeMy WebLinkAbout071122as04 JEFFERSON COUNTY
BOARD OF COUNTY COMMISSIONERS
AGENDA REQUEST
TO: Board of County Commissioners
Mark McCauley, County Administrator
FROM: Linda Atkins, Environmental Health Specialist III
DATE: July 11, 2022
SUBJECT: WORKSHOP re: EnerGov - Increases Department Productivity and
Collaboration with Enterprise Permitting & Licensing and ADDITIONAL PUBLIC
COMMENT
STATEMENT OF ISSUE:
Presentation of new permit management database-Energov. The presentation will: provide an overview of
key features of the program and update on 'go live'; illustrate the value a Data Support Specialist offers the
County by maximizing the full potential of Energov and databases used by other departments; identify the
ways Energov and other database connections across our departments are vital to innovation and successful
engagement with the public.
ANALYSIS:
Energov provides: enhanced transparency to clients and the public; tools for more efficient communication
between departments for review of projects; improved use of and sharing of data with other county
departments.
RECOMMENDATION:
Listen to the presentation and ask any questions you might have.
REVIEWED BY:
1' z-
Mark McCaule ounty Administrator Date
ENERGOV NEARING THE FINISH LINE
TEAM WORK Mark McCauley and members of the BOCC and BOHand other external databaseswith Laserfiche Energovintegration of –Cities Digital (our interpreter)Contracted Database Support
Specialist –Tom Shindler and Conversion SpecialistsProject Managers, Configuration Specialist EnergovOur GIS-Kevin Hitchcock JC Information Services–Dave Olsen Department of Community
DevelopmentEnvironmental Health
CHALLENGES CONQUERED are setup and ready to go liveassured our servers and GIS –Dave Olsen and Kevin Hitchcock •Energovcleaning up Tidemark data and facilitating our communication with
–our Database Support Specialist since 2007 –Tom Shindler •Our Conversion Specialist is making sure we retain the information•Our Configuration Specialist worked with key department
staff•
KEY FEATURES TOOLS TO EASE COMMUNICATION BETWEEN STAFF-
CUSTOMER SELF SERVICE PUBLIC ACCESS TO INFORMATION–
CLIENT ACCESS TO INFO ABOUT THEIR CASE Clarity of information to the public
CONTRACTOR ACCESS TO INFO ABOUT THEIR CASES informationrequired submittals or Dashboard alerts clients to •and invoicesview all their cases, fees Dashboard allows user to •account.Client
can set up online •
ABILITY TO CONFIGURE THE PROGRAM Enable entry of inspection findings and observations in the field•EnforceiGInspect and iG Can add program or process specific maps for limited users•Allows
us to import mapped information into cases•GIS BASED PROGRAM Add fields for reporting•Can create a new case type•Will enable us to respond to new or changing codes•
HOW ARE WE PREPARING Adding cases, finding information, using program tools•Program navigation. •hour class to all internal system users. 2 –This spring every other week Deb Murdock
and I offer a 1.5 •Thursday mornings with ‘super users’ •4 day class on program configuration for EH and DCD staff•Two day class on report and form creation•
MOVING FORWARD reporting from our DBsImprove assessment and efficiency of our programs/departments through •Support employees use of DBs •Maximize effective use of DBs across the county•Database
Support Specialist •WHAT DO WE NEED-
WHAT’S NEXT submittalspaperless –Electronic Plan Review support of mobile deviceschallenges and opportunities for Work with IT regarding the •resultsfield entry of inspection –Enforce
iGInspect and iGFully utilize ‘super users’ issues and experiences to the Solidify our user group to funnel
Develop the Citizen Self Service Public GIS mapping toolsto our Energovinformation from Create tools to provide submittalWork toward onsite application •Enable inspection request online•information
and revisionsFacilitate submittal of requested •Portal to:
LOCATION
ADDITIONAL FIELDSINFORMATION
WORKFLOW
ACTIVITIES
CONDITIONS
HISTORY