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Home My WebLink About071122as03 1 JEFFERSON COUNTY BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST TO: Board of Commissioners Mark McCauley, County Administrator FROM: Brent A. Butler, AICP, Director of Community Development Josh D. Peters, AICP, Planning Manager Jodi Adams, Building Permit& Administrative Services Manager DATE: July 11, 2022 RE: Proposal to Identify, Prioritize, and Rank Department of Community Development Projects, Plans, and Programs STATEMENT OF ISSUE: The Department of Community Development("DCD") seeks to apprise the Board of County Commissioners ("BoCC") on thirty identified (30) projects, programs, or plans moving forward with a special focus on those that are time-sensitive. By time-sensitive, DCD means state-mandated updates such as those required by the Shoreline Management Act of 1971 (RCW 90.58), fiscal responsiveness as best exemplified by the department approvals necessary for grants or loans to finance critically important projects such as the Port Hadlock/Irondale Sewer, and third-party evaluations of DCD's core functions. These evaluations include the Federal Emergency Management Agency (FEMA) Community Assistance Visit (CAV) and Washington State Ratings Bureau's designation of both Jefferson County's Protection Class (PC), which describes our community's fire-defense capabilities, and the Building Code Effectiveness Grading Schedule (BCEGS), which details our community's building code effectiveness and enforcement practices. During the CAV, a FEMA staff member provides technical assistance and assures that the community is adequately enforcing its floodplain management regulations. With many projects, programs, and plans moving forward—pared with a record number of permit applications to process— DCD's human capital (staff) experiences extreme pressure because it is limited to twenty-three (23) staff members that primarily respond to applications for permits to construct, repair, or remodel single-family housing. (See the attached DCD organizational chart.) ANALYSIS: In order to facilitate a comprehensive overview of the department's projects, programs, and plans (PPPs), DCD has grouped all 30 PPPs into five areas: 1) Housing, 2) Fiscal, 3) Intergovernmental -IG, 4) Infrastructure -IS, and 5) Other. 2 Table 1: Department of Community Development Programs, Projects, and Plans Housing _Fiscal Intergovernmental Infrastructure Other 1 Port Hadlock Sewer Project 2 Affordable Housing Study 3 C-PACER 4 TAX Exemptions 5 Inclusionary Housing 6 Stock Plans 7 Fee Ordinance 8 Quinault Nation West End Zoning 9 Comp Plan Cycle 10 EnerGov Software 11 Pleasant Harbor 12 Grants: FCAAP, SLR, SUG 13 SMP 14 Fire Marshal 15 DM= Data Consistency: management SOPs/DM/ 16 CURRENT PLANNING—ALL AREAS 17 CWSP—water planning 18 Digital Plan Review 19 FEMA PC PC WSRB—WA Evaluations CAV Ratings 3`d Party Bureau 20 Lot of Record 3 Table 1 (continued): Department of Community Development Programs, Projects, and Plans Housing Fiscal Intergovernmental Infrastructure Other 21 Team Building— retreats/Lean 22 Countywide Planning Policy update 23 County Wildfire Protection Plan 24 Code Enforcement - Procedures 25 LAMIRD updates - SB5275 26 Glen Cove— Special Study 1998 Comp Plan—review tasks SEIS 27 Port Ludlow Development Agreement Sunset/TH 28 Unified Development Code Docket 29 Permanent Supportive Housing 30 Hearing Examiner Contract review FISCAL IMPACT: The above referenced projects require extensive resources. In advance of the 2023 budget preparation, DCD requests clear direction from the BoCC regarding which of the above projects should be prioritized in the 2023 calendar year. 4 RECOMMENDATION: DCD requests that the BoCC listen to a presentation on the range and scope of the PPPs, then schedule a second meeting to prioritize the projects listed above upon receipt of the Planning Commission recommendation for prioritizing those projects that relate to potential amendments to the Comprehensive Code and associated development code. (DCD plans to organize a retreat for the Planning Commission in September. The retreat would include a project prioritization exercise for the 2023 work plan.) REVIEWED BY: Ci 2 Mark McC.illy, County Administra r Date Planning DCD Director WinsheinerAutumn Clerk HireSarah BearmanTechnicianPlanning CartmelShannen Planning Phil CecerePlans Examiner Jodi AdamsManagerAdministration Building Permit & Bryan BenjaminPlannerAssociate Donna Frostholm PlannerAssociate KesgardAndrea TechnicianPermit Administrative DivisionPlanning DivisionBuilding DivisionExecutive DivisionJoel PetersonPlannerAssociate JohnsonPlannerAssociate TechnicianPermit PlannerAssistant Emilie UemuraPlannerAssistant SchauerDeneseClerk Hire 2022Qtr rd 3–Organizational Chart Department of Community Development Debra MurdockComplianceCode Mitchell CartmelInspector Building Brandon BrownInspectorBuilding Amanda HuntPlannerAssistant Morgan HigdonOffice Alex HenleyTechnicianPermit Josh PetersManager 1 July 11, 2022Community Development DepartmentJosh D. Peters, AICP, Planning ManagerBrent Alfred Butler, AICP, Director Policies, and PlansDCD Programs, Identify, Prioritize and Rank 2 Agenda D) Next StepsC) Summary of Programs, Projects and Plans1) Housing, 2) Fiscal, 3) Intergovernmental, 4) Infrastructure, 5) OtherAreas of review: A)sensitive and why?-What is timeTime Sensitivity: A)economy, sound communities, and a healthy environment.""To preserve and enhance the quality of life in Jefferson County by promoting a vibrant Mission Statement Mission Statement?what is and why–Time Sensitivity Agenda Item 1: Departmental Evaluations3)State Mandated Updates2)Approvals necessary for grants or loans1)economy, sound communities, and a healthy environment.""To preserve and enhance the quality of life in Jefferson County by promoting a vibrant 3 4 what is and whyTime Sensitivity Agenda Item 1: Sewer Project & Caswell BrownExamples: Approvals necessary for grants or loans Mission Statement?what is and why–Time Sensitivity Agenda Item 1: Shoreline Master ProgramExamples: State Mandated Approvalseconomy, sound communities, and a healthy environment.""To preserve and enhance the quality of life in Jefferson County by promoting a vibrant 5 Mission Statement?what is and why–Time Sensitivity Agenda Item 1: Grading ScheduleRatings Bureau, Building Code Effectiveness Community Assistance Visit, Washington State Departmental EvaluationsExamples: State Mandated Approvalseconomy, sound communities, and a healthy environment.""To preserve and enhance the quality of life in Jefferson County by promoting a vibrant 6 Table 1: Department of Community Development Programs, Projects, and Plans 7 Lot of Record20Party rd 3EvaluationsBureauWA Ratings–WSRB PCPCCAVFEMA19Digital Plan Review18water planning–CWSP 17ALL AREAS–CURRENT PLANNING 16SOPs/DM/Consistency:DM = Data management15Fire Marshal14SMP13SLR, SUGGrants: FCAAP, 12Pleasant Harbor11EnerGov Software10Comp Plan Cycle9ZoningQuinault Nation West End 8Fee Ordinance 7Stock Plans6HousingInclusionary 5TAX Exemptions4PACER-C3Housing StudyAffordable 2ProjectPort Hadlock Sewer 1OtherInfrastructureIntergovernmentalFiscalHousing Table 1 (continued): Department of Community Development Programs, Projects, and Plans 8 Contract reviewHearing Examiner 30HousingSupportive Permanent 29Code DocketDevelopment Unified 28Sunset/THAgreement Development Port Ludlow 27review tasks SEIS–1998 Comp Plan Special Study–Glen Cove 26SB5275-LAMIRD updates 25Procedures-Enforcement Code 24PlanCounty Wildfire Protection 23updateCountywide Planning Policy 22retreats/Lean–Team Building 21OtherInfrastructureIntergovernmentalFiscalHousing Existing Workplan 9 January 1, 2022)Customer Assistance Meetings (Free as of b)Eight to ten weeks?Acceptable level of service standardsa)(Excludes Intergovernmental (3), Fiscal (2), and Other areas (5)Current Planning/ Areas: Housing (1) & Infrastructure (4) •Is this correct?-Priority Number 1 Current Planning– Existing Workplan 10 State Environmental Policy Actd)Planning Areas, Commissioner Districts–Participatory Planning & Code Drafting c)Zoning Districts, Critical Areas, Shorelines–b)visualize density, FAQ, and Flowchart–Communications Plan a)Scope of Work•Statement of Problem•Subdivisions, Plats, Lots (Lot of Record), and Parcels–Definitions •Is this correct?–Priority Number 2 Lot of Record– Existing Workplan 11 Affordable Housing Study•Short Term Rentals •Port Hadlock Sewer Infrastructure Project•Is this correct?–Priority Number 3 Lot of Record– QUESTIONS?12