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Home My WebLink About068 93 t!t.: J4l1.lJ'1 -r¡Q#.~, g ~ I Î ~ e¡ 3 ¡J.N. Nfll(1/.. JEFFERSON COUNTY State of Washington RESOLUTION NO. 68-93 ORDER BUDGET APPROPRIATIONS/EXTENSIONS VARIOUS COUNTY DEPARTMENTS WHEREAS, the Jefferson County Board of Commissioners did on the 2nd day of August, 1993, declare that an emergency existed to provide the amounts listed below from the unencumbered balances of the those funds and to set a hearing on said emergency for the 16th day of August 1993, at the hour of 2:30 p.m.; and WHEREAS; this being the time and place set for said hearing and no objection or objection interposed; now, therefore, IT IS HEREBY ORDERED, by the Board of County Commissioners, that due to there being sufficient funds in the unencumbered fund balances of the Funds listed, that the County Auditor be, and she is hereby authorized to extend the budget of the following funds by the amounts listed per the attached requests. OTHER FUNDS: Risk Management Reserve Fund Solid Waste Construction Fund County Parks Improvement Fund Veterans Relief Fund Health Department Development Disabilities 15,000.00 1,800,000.00 37,894.20 6,000.00 8,000.00 20,000.00 APPROVED this 16th day of August , 1993. SEAL: ATTEST: Lorna L. Delaney, Clerk of the Board ,- '.'01- 19 rM; 963 -k -~ ,-' TO: BOARD OF COUNTY COMMISSIONERS RE: REQUEST FOR EMERGENCY APPROPRIATION (BUDGET EXTENSION) JULY 2, 1993 Date Gentlemen: Please be advised that after a thorough examination of my current budget it appears that the amount allocated in BARS Account No. 514.78 of$ 15,000. of the RISK MANAGEMENT RESERVE category is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find there are no funds available to transfer into the deficient account. Therefore, I request an emergency appropriation in the amount of $ 15,000.00 for this current year for the following reason(s) as outlined below: BARS Acct. No. Category Amount 502-000-010 514.78 49.00 CLAIMS RISK MANAGEMENT RESERVE FUND $15,000.00 Reason for Appropriation: Number of claims processed this year is way up. 1992 YTD figure was only $9,000. So far this year, we've expended $16,544.85. Current cash balance of the reserve fund is $82,661.35. This is not an appropriation request, only a budget extension request. All monies are put back into the Management Reserve Fund bill the the year. fund in December, when the Risk other funds for charges throughout ,s{pe~~UIlY submittj... d, 1- /Î. fit, ((/1. L /--¡ k.y-¿ {(fir ( ~.-c // i' (° ..' "- Auditor's Office Department cc: Gary Rowe, Risk Manager Revised 7/91 ~VOL ~ 9 tH-gh~ -L 1 "u~ u":¡: TO: BOARD OF COUNTY COMMISSIONERS RE: REQUEST FOR EMERGENCY APPROPRIATION Date Gentlemen: Please be advised that after a thorough examination of my current budget it appears that the amount allocated in BARS Account No. 1?t1{ of $ (!) 0 of the -lV'ti..AA.s. Çc..,r- category is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find there are no funds available to transfer into the deficient account. Therefore, I request an emergency appropriation in the amount of $ \18"06 ~ 000 for this current year for the following reason(s) as outlined below: BARS Acct. No. Cateaorv -1Ð3-0DO-OlC 15(;/r7. 00.'t"7o10 S>L~ ~7tþ ~ Tr~~ f-c.rs Amount ~ \ I ~OO, "ø (:) . DC> o~ ~ Reason for Appropriation: l1.M.:5 t s. to '^- L L~ ~ iv-~ fõ.: Ç'cc~ fv ~ ~<-? ll...O't \¡J~-œ. ~ ~ f':J ~ ~ ~ L.Ju .4--- L.cus ß G/\o-\ C-- (,,0 S ~ ð- C> S rs:. ~ eo s. -h; ~ evU- .::b~-e--~ ~ ~~ bvkiÕ; f>~~ 0 f- .sDk~. W~u. ~ . Respectfully submitted, Revised 7/91 . VOL 19 rAc~965 TO: BOARD OF COUNTY COMMISSIONERS RE: REQUEST FOR EMERGENCY APPROPRIATION ~L~ (p ~ 2.-\ \. q '7 Date Gentlemen: Please be advised that after a thorough examination of my current budget it appears that the amount allocated in BARS Account No. of $ of the category is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find there are no funds available to transfer into the deficient account. Therefore, I request an emergency appropriation in the amount of $ $?Î I ogq....{, '-¿:for this current year for the following reason(s) as outlined below: BARS Acct. No. Category ~'-'\ P~t(~5 ~~t- ~ l15-ÐbD-D lO 5,(.",30. Amount '+ 311 8QL\-. '"2-0 Reason for Appropriation: --r\;u.:s \-5 h::> CcJV-e-í [vV'm ]) W R 9ov- ~ e- c (/Y\ ~ MÄ... C-e..-. t CD sl-:s- ~ 1'vn~ ~-~ I ~:J G(~61o..> ~ <f2-f-C,v~ ~ Respectfully SUbmitte~ -~cV5 :=¡::>~ \ l ~ vJbJ\.~ Department Revised 7/91 ~VOL 19 rAc~9fJ6 ~~~\ . GIt. 1\SIllNGIDN STATE DEPARTMENT OF 1Irl'i.~ atural Resources May 24, 1993 R~c."'" I 11~t.- ~ . bill ~ A"t'\'C.. -f"V' "Þ"OCb>:S"'5 ( P~t'~5 ItVIf ~~ ? ) OVII-JL ciu& -fc ~'l rk.. 1f1A.-7-k to r '('(;,,/~ . :HER ends HAM rvisor Gary Rowe Public Works Director Jefferson County P.O. Box 1220 Port Townsend, W A 98368 Dear Mr. Rowe: {,tl- ~ Lft-7/~ ì'f-. ~~~ RE: Billing - Gibbs Lake Exchange and Reconveyance Enclosed is an itemization of costs incurred by the Department of Natural Resources for the above project. As agreed, please remit the amount of $37,894.20 to Financial Services Division, P.O. Box 47041, Olympia, WA 98504-7041, by June 25, 1993. Please reference Exchange No. 430 on the check and include the enclosed invoice. t': This is the final billing for costs incurred for the acquisition and reconveyance of the Gibbs Lake and Beausite Lake parcels. Also enclosed is the draft deed for the reconveyance. Please review this, and if it meets with your approval, please sign in the space provided below. If you have any questions, please call me at 902-1635. Thank you. Sincerely, 'l:t. t; JÚJ f. J. w ~/f¡::¡::s. 1/!Î9J 111.ICIYSOtv £1fO~v~o.Ú' Kit A. Metlen Project Manager Division of Lands & Minerals KM:jj Enclosures c: Rod Larson Jerry Otto Exchange File 430 Reconveyance File 53240 ----------------------------------------------------------------------------------------------------------------- APPROVED AS TO FORM: Name Date Ø~18 1111 WASHINGTONSTSE I PO BOX47ŒXJ I OLYMPIA, WA98504-7000 ~ VOL Equol Opportunity/Affirmative Action Employer 19 r~GfgB7 .. ,ecyCIeO poper \, nÞl"Þ<'<',>r" fn riøfø...,.,:~o ""0 ri"""""nø<, ",¡":nl. ~n.~ "',..n"'. ",yo "'<l1ti '<>nn _no, ..u.."'. ~. Itemization Gibbs Lake Exchange and Reconv.eyance Billing May 24, 1993 TIMBER SALES COMPLIANCE Salaries & Wages Employee Benefits $13,495.51 3,289.79 Personal Services Contract 10,350.00 218.60 Goods & Services Travel 348.30 $27,702.20 Subtotal Reforestation & Compliance 10.192.00 TOTAL AMOUNT DUE $37,894.20 ; VOL 19 fM;~ 968 TO: RE: BOARD OF JEFFERSON COUNTY COMMISSIONERS Request for Emergency Extension/Appropriation July 2, 1993 Gentlemen: Please be advised that after a thorough examination of the current budget it appears that the amount allocated in BARS Account No. 155-000-010 of $20.300.00 of the Veterans Relief category is insufficient to pay necessary expenses of this fund for this year. After a careful examination of all the expenditures within the fund with respect to present and future needs, I find there are no funds available to transfer into the deficient account. Therefore, I request an emergency appropriation in the amount of $3,000.00 and a budget extension in the amount of $6,000.00 for this current year for the following reason outlined below: (BARS Account Number and Title) 553.60 40 Veterans Services Amount: $6,000.00 Reason For Extension/Appropiration: More funding is needed in the above fund because the number of Soldiers' and Sailors' Relief Fund applications has increased this year due to an economic downturn in the area. - « ~/)4(£L 1M, ~ - (Submitted by:) Ó COMMISSIONERS (Departm ent) ~ VOL 19 rAG£ 969 Human Services July 6, 1993 FROM: Board of County Commissioners David A, Specter i>~~ TO: SUBJECT: Request for Emergency Appropriation: Computer Equipment Please be advised that after a thorough examination of my current budget, it appears that the amount allocated in BARS Account No, 562.00,00.0035 of $2,620 of the Office Equipment category is insufficient to pay necessary expenses within the department budget with respect to present and future needs, I find there are no funds available to transfer into the deficient account. Therefore, I request an emergency appropriation in the amount of $8,000 for this current year for the following reasons as outlined below: BARS Acct, No. Cateqorv Amount 128-00-010-562.00,00,0035 Office Equipment $8,000 Reason for Appropriation: As discussed at the Board of Health in February and subsequent meetings, we have been awarded a contract amendment from the Department of Health in the amount of $8,000 for the purchase of computer equipment and software. This expenditure is fully covered by these additional contract funds. (See attached,) ~ VOL 19 fA(,~97a ~"' -----~--~------ -------- HEALTH DEPARTMENT 206/385-9400 ENVIRONMENTAL HEALTH 206/385-9444 DEVELOPMENTAL DISABiLITIES 206/385-9400 ALCOHOL/DRUG ABUSE CENTER 206/385-9435 FAX 206/385-9401 STATE OF W,\~HIr-JGTON DEP/~RT,\'H,n OF HL-\LTH )ARENT-CHILD HEALTH SERVICES Olympia, W~lShinf{t()n 98504- 7"1/1/0 February 1, 1993 FROM: Health Officers Nursing Directors Administrators Consolidated Contract Managers Kathy Chapman, Director ~ Office of Children with Special Health Care Needs TO: SUBJECT: FUNDS AVAILABLE TO ENHANCE CAPACITY FOR TRACKING CHILD HEALTH STATUS As part of a commitment to enhance local capacity for assessment and tracking of child health, the Department of Health is making funds available to local health departments/districts to enhance local capacity to track the health status of children. The funds are available through the state budget proviso "Expansion of High Priority Infant Tracking". The intent for these funds is to enhance current capacity for tracking child health status, as well as building capacity for implementation of a statewide Child Health Tracking System. The goal for a Child Health Tracking System is an enhanced ability to track factors such as immunizations, utilization of primary care, and to identify early developmental delays. Enhancing capacity to track child health status requires linkages between population based data bases, such as birth files, and service data. It requires better linkages between internal service data bases and linkages with other places where services to children may be provided, such as physicians offices. Up to $8,000 per health department/district will be included in the consolidated contract first contract amendment for the purposes outline here. These funds must be expended by June 30, 1993. The primary intent of this funding is to enhance local health department internal capacity for tracking child health status. Allowable expenses include: . Consultation from computer experts to assess your systems needs and plan for future needs, . Purchase of hardware (see Attachment A standards for hardware), , YOL.¡,:\¡;d"9 H. - 971 ".1. r,.,;~ - February 1, 1993 Page two . Purchase of software (see Attachment A standards for software). and . Training of staff on computer use. We are recommending that the first priority for these funds is to ensure that your agency has at least the computer capacity described under "stand along personal computer", This configuration will provide the capacity to implement the interim system CSHCN/HPIT /BDA. We have worked to obtain internal DOH consensus on the attached standards; purchasing according to these standards will assure that you will have equipment compatible with the following DOH systems in progress: WIC/ClMS, Child Health Tracking. Electronic Birth Certificates, COG Wide Area Network, and Electronic-Mail. Purchase of equipment may be made through your own purchasing departments, or if you prefer, Attachment B is a sheet describing a purchasing service available through Department of Information Services. The only exception is the Microsoft local area network described in the standards; since this is not yet available commercially, purchase must be made through DOH Purchasing. Instructions for this purchase are also included in Attachment B. Please contact Ric Riccolo at (206) 586-5061 or SCAN 321-5061 with questions or if you wish to discuss a purchase that does not comply with the attached recommended standards. I'm hopeful we can work together to utilize these funds to assist us to improve our collective capacity to track and assess the health of children. Attachment ~ VOL 1 9 r~G£ 972 Attachment A Recommended Hardware/Software Standards Enhancing Capacity to Track Child Health Status These hardware and software standards are provided for your guidance in purchases with funding provided to enhance capacity for tracking child health stanIS. The purpose of providing you with these standards is to ensure any purchases will be compatible with furore development of a Child Health Tracking Infonnatíon System as well as with other DOH infonnation systems efforts, including CIMS/WIC and the C~mers for Disease Control Wide Area Network Initiative. The intent is to build upon current local capacity, and to allow flexibility for local priorities to improve current capacity for child health tracking, as well as building for the future. The standards are organized into four categories: . stand alone personal computers; . basic local area network; . client server local area network; and . wide area network communications. The fITst part of the Child Health Tracking Infonnation System, the combined HPIT/Birth Defects Registry/Children With Special Health Care Needs system, can be implemented with the equipment speciiied in the stand alone personal computers section. Additional equipment is outlined in the succeeding three sections as a general guide toward building the capacity to electronically transfer data and to move toward a fully functional, on-line statewide health infonnation system. These equipment recommendations assume a leased public network for telecommunications. The attached costs are estimates not meant to imply exact expenditures. Stand Alone Personal Computers The basic work station configuration for minimal participation in the Child Health Tracking Infonnation System project would be a stand alone personal computer (PC) with no local area network capability. The PC would have the capability for communicating via modem with a remote database, such as a CHT database in Olympia, by telephone lines, but this capability would be confmed to a single PC. -1- ~vo'- 19 rAG£ 973 -- Descrivtion Approx. Cost Personal Computer with: 486DX/33 Processor 200 ME Hard Drive 12 ME RAt\¡{ 3 1/2" Disk Drive Two Serial Parts One Parallel Port One Pointing Device CoLor Monitor Installed Software MS-DOS 5.0 Microsoft Windows 3.1 $3200 Enhanced Keyboard 175 1500 200 600 500 120 400 Total $6695 8 % Tax 536 Grand Total $7231 Laser Printer (Post Script) PC Connections/wiring Modem Telecommunication Software Network Card Power Supply In addition, you may wish to consider a word processing package and a database management system for this stand alone PC. The database management system would be necessary for both access to, as well as analysis of, the data in any linked Child Health Tracking system. ~VOL 1 9 -1~,c~ 974: Description Approx. Cost Word Processing Packages Microsoft Word 325 WordPerfect For Windows 260 Relational database management systems: Microsoft Access 495 FoxPro 475 Portable Computers The optional addition of a portable computer would give field workers the capability to record data at the field site and electronically transfer it to the main database upon return to the agency's main site. Adding a single modem and some telecommunication software would allow direct transfer of tìeld data to the main database without the necessity of the field worker physically returning to the agency's main site. Description Approx. Cost Portable Computer With: 386SL Coprocessor 8MERAM 387SL Coprocessor 120 ME Hard Drive VGA Color Display 3 1/2" Diskette Drive Easy Point Trackball Installed Software MS-DOS 5.0 Microsoft Windows 3.1 $4800 Basic Local Area Network Some local health agencies already have a local area network (LAN) of some type, in which case only a modem, a network interface card and some telecommunications software will be needed in order for that agency to communicate with a remote database. If a local health agency's LAN is something other than Ethernet, DOH will need to deal with those individually. -3- : VOL 19 r^G~975 For those agencies with no local area network, creating a simple LA.N would allow several efficiencies: inter-office mail capability; shared scheduling; hooking two or more PCs together in order to share data f11es or do intake at two or more different work stations; etc. For a network of only two PCs, the following items are needed for each PC: Description Approx. Cost Microsoft NT '" $300 Network Interface Card 120 Cables 50 For a network of 3 to 12 PCs and printers (in any combination: for example, 2 PCs and 1 printer, or 6 PCs and 2 printers, or 8 PCs and 4 printers), add: Description Approx. Cost SYNOPTICS 2813 Concentrator 2200 Cables/Labor 125 For a network of more than 12 PCs and printers, instead of the above items: Description AWrox. Cost SYNOPTICS 3000 Concentrator 3308A Host Module 1650 1100 Cab les/Labor 125 Client Server Local Area Network Those local health agencies which operate WIC programs will be provided the necessary equipment for a complete Client Server Network as part of the CIMS/WIC Automation Project. A Child Health Tracking system could exploit the presence of this network equipment through some type of a cost reimbursement arrangement with the WIC program. DOH is currently developing a fonnula for agencies to use in figuring as accurate a reimbursement schedule as possible. "'This product could only be purchased through the state DOH purchasing process since it is handled through a special agreement with Microsoft, See Attachment B for Purchasing Procedures. ~ VOL rn r~~~976 For those agencies without a WIC program, or who wish to create a client server network, the purchase of client server network equipment and the telecommunications software necessary to support such a network will add the following capabilities: communication with the main database in Olympia through a single access point; sharing of all applications developed, such as CTh1S/WIC and CHT; inter-office mail with remote sites for all individuals on the network; interactively accessing data (such as birth records, the CHT central database, etc.) from remote sites; scheduling meetings among individuals on the LAI.'T; etc. Description ßporox. Cost SCSI Hard Drive Controller 250 Network Interface Cards 120 Router 7000 S ynoptics 3000 Concentrator 1650 3308A Host Module 1100 Network Management Module Model 3314M 4000 Software License for NMM 1300 Power Supply Model 3002 900 Network Interface Card Novell Netware v3.11 from Compaq 5 Users 120 750 Laser Printer 1500 Server Power Supplies (2) 2400 Multi-User NT for Servers 2500 Microsoft SQL Server Unlimited Users 6200 525 Total $41,815 Tax 8 % 3345 Grand Total $45,160 MS-Office S ¡ngle User -5- . VOL 19 fAG,977 Wide Area Network Telecommunications The Department of Health is in the process of looking at an interim method for the electronic communication of ¡nfonnation to and from the databases in Olympia. This interim method could be used until the CIMS/WIC Automation Project and the Centers for Disease Control Wide Area Network initiative are both fmalized and implemented in 1996. The method involves use of a private telephone carrier to transport d2ta over existing networks. More infonnation will be communicated about this possibility as it is â,".::.ilable. . VOL 19- fAŒ978 ,. ð: ./~', i,,' , i,,',~ , ,.. i ," ' , I:,:~,,~/ " " "'1 , ,'"\ I J DEP,:\RT¡\\U<T ()F t.i[,~.LTH )í""'i)ld, :,V,"'n;t("~ ','"i,. '-- April 12, 1993 Attention: David Specter Jefferson County Health Department 802 Sheridan Port Townsend, WA 98368 RE: CONTRACT/AMENDMENT NUMBER 1620-02018(1) Dear Contractor: Enclosed is a fully executed copy of the above-referenced contract/amendment between you and the Department of Health for your permanent file. Claims for payment for services rendered under this contract/amendment will be accomplished through the submission of invoice vouchers supplied to you by the Department of Health. All invoice vouchers shall contain your contract/amendment number and such other information as is required for the departments to determine the exact nature of all charges for services. You are reminded that as a contractor you are required to be in compliance with all applicable local, state and federal licensing and tax registration regulations. Responsibility for determining your licensing and tax registration requirements rests solely with you. For assistance in determining those requirements, contact: Department of Licensing Business License Center Highways-Licenses Building olympia, Washington 98504 Toll-Free in Washington 1-800-562-8203 Sin' erely, A c)~ i cp Joh TOOhey,~contract Dep rtment 0 Health Con racts/Ru es Manag 130 Quince st. S.E. P.O. Box 47902 Olympia, Washington (206) 586-6915 ent / c./À. ? ?~ ~D 98504-7902 Enclosure JT:ct . VOL 19 fAGf 979 '"iX_"" CONTRACT NO. 1620-02018 1993 CONSOLIDATED CONTRACT AMENDMENT NO. 1 - PURPOSE OF CHANGE: To amend that contract between the DEPARTMENT OF HEALTH herelnafter referred to as "DOH," and JEFFERSON COUNTY HEALTH DEPARTMENT hereinafter referred to as the "Contractor," under the provisions of that Chancres and Modifications Clause therein, and to make necessary changes within the scope of that contract and any subsequent amendments thereto. IT IS MUTUALLY AGREED THEREFORE: follows: That the contract is hereby amended as Exhibit B, the Allocation Sheet, shall be deleted in its entirety and replaced with revised, attached Exhibit B (1) to reflect the followi ng: Addition of $8/000 for an HPIT Enhancement program (562.99) for time period Jan - Jun, 1993. (Please note dual state revenue codes. ) 1. i. j. a. b. Addition of $425 to the CWSHCN program (562.25) revenue code 334.04.97 for time period Jan - Jun, 1993 for travel. c. Reduction of $4/121 from the Maternal/Infant program (562.22) federal revenue code 333.99.94 and reduction of $3/091 from state revenue code 334.04.97 for time period Jan - Jun 1993. d. Reduction of $2,060 from the Maternal/Infant program (562.22) federal revenue code 333.99.94 and reduction of $1,545 from state revenue code 334.04.97 for time period Jul - Sep, 1993. e. Reduction of $2,060 from the Maternal/Infant program (562.22) federal revenue code 333.99.94 and reduction of $1,545 from state revenue code 334.04.97 for time period Oct - Dec, 1993. f. Addition of $2,716 to the Child & Adolescent program (562,23) federal revenue code 333.99.94 and addition of $2,037 to state revenue code 334.04.97 for time period Jan - Jun, 1993. g. Addition of $1,358 to the Child & Adolescent program (562.23) federal revenue code 333.99.94 and addition of $1,018 to state revenue code 334.04.97 for time period Jul - Sep, 1993. h. Addition of $1,358 to the Child & Adolescent program (562.23) federal revenue code 333.99.94 and addition of $1,018 to state revenue code 334.04.97 for time period Oct - Dec,~1993. Addition of $2,459 for a Medicaid Child Case Management program (562.23) state revenue code 334.04.97 for time period Jan - Jun, 1993. Addition of $1,229 for a Medicaid Child Case Management program (562.23) state revenue code 334.04.97 for time period Jul - Sep, 1993. VOL Page 1 of 3 19 fAG~ 980 q. r. 2. }(. Addi~ion of $1,229 for a Medicaid Child Case Management program (562.23) s~ate revenue code 334.04.97 for time period Oct - Dec, 1993. .L. Reduction of $1,075 from the Children wjSpecial Health Care Needs program (562.25) federal revenue code 333.99.94 and reduction of $807 from state revenue code 334.04.97 for time period Jan - Jun, 1993. m. Reduction of $538 from the Children wjSpecial Health Care Needs program (562.25) federal revenue code 333.99.94 and reduction of $403 from state revenue code 334.04. 97 for time period Jul - Sep, 1993. n. Reduction of $538 from the Children wjSpecial Health Care Needs program (562.25) federal revenue code 333.99.94 and reduction of $403 from state revenue code 334.04.97 for time period Oct - Dec, 1993. o. Addition of $1,882 for a Medicaid Child Case Management program (562.25) state revenue code 334.04.97 for time period Jan - Jun, 1993. p. Addition of $941 for a Medicaid Child Case Management program (562.25) state revenue code 334.04.97 for time period Jul - Sep, 1993. Addition of $941 for a Medicaid Child Case Management program (562.25) state revenue code 334.04. 97 for time period Oct - Dec, 1993. This amendment increases the contract by $8,425. maximum consideration not to exceed $148,379. Revised total Exhibit C, Statement of Work, shall be amended as follows: PCHS - Medicaid Child Case Management BARS Code Method # 562.23 L 66.2C Provide case management in accordance with policies and billing instructions provided Medical Assistance Administration. by the Report: (#) of children receiving Medicaid Case Management services (unduplicated) HPIT Enhancement BARS Code Method # 562. 99 L 1. lF Enhance current capacity for tracking child health status and build capacity for implementation of statewide child health tracking system through guidances issued by PCHSjOCSHCN instructional memos. Report: Brief biannual narrative of activities undertaken Page 2 of 3 19 rAG~ 981 VOL such as comDuter consultat~on and inventory of goods obtai~ed to include state and local identifiers and loca~ion. -¡ -'. Exhibit 0, Attachment #2, as at':ached. Biannual Activity Report, shall be amended 4. Exhibit E, Special Requirements, shall be amended as follows: 1. E. CWSHCN This contract contains $425 in funds allocated in BARS code 562.25 for travel/per diem expenses related to the Children with Spec~al Health Care Needs program (CSHCN). Funds shall be expended for the following allowable costs only: Costs for employee travel to include attendance at a statewide CSHCN conference. These costs may include mileage and/or airfare; taxi fares or other local transportation costs; parking and lodging and meals. 16. INFANT IMMUNIZATION INITIATIVE - I - 3 PROGRAM Amend to read: Submit quarterly narrative reports for local methods L 40.8B, L 40.8C and L 40.8D to the Immunization Program, P. O. Box 47843, Olympia, WA 98504-7843. 5. This amendment shall be effective upon date of execution. ALL OTHER TERMS AND CONDITIONS of the original contract and any subsequent amendments hereto remain in full force and effect. IN WITNESS WHEREOF, execu~ion thereof. the undersigned has affixed his/her signature in CONTRACTOR ~Ci.~ 3-¿2 - 1'3 (Date) STATE OF WASHINGTON DEPARTMENT OF HEALTH VED AS TO ORM ONLY- t aJOHN 9' ðtJf!. ~ ~ era 1 Contracts Officzr", ,., Department oJ He3ft~ Page 3 of 3 . VOL 19 f.'G~ 982 Agency Name: Expendl lure Account 562.22 562.23 562.23 562.25 562 25 562.25 562.28 ALLOCATIONS CY 1993 Pagelot2 Contract No. 1620,02018 Exhibit: B (I) Date: March 5, 1993 p ~ r lad J an) un ) u I Sea Oct Dee Jan Jun J u I Sea Oct. Dee ) an ) un ) u I S e p Oct Dee ) an J un ) u I Sea Oct Dec J an ) un J u I Sea Oct Dee Jan Jun J u I Sea Oct Dee ) an J un ) u I Sea Oct Dee . VOL Amount $4,073 $3,055 $2,037 $1, 528 $2,037 $1, 528 $2, 716 $2,037 $1,358 $1,018 $1,358 $1,018 $2,459 $1, 229 $1,229 $2,280 $2, 135 $1,140 $855 $I, 140 $855 $1, 882 $941 $941 $7, 598 $5,699 $3, 799 $2, 850 $3, 799 $2,850 $18,295 $1. 950 $9, 102 $0 $9,473 $0 19 r~[~ 983 Total $ 7, 128 $3,565 $3,565 $4, 753 $2,376 $2, 376 $4, 917 $4, 415 $1, 995 $1,995 $3,764 $13,297 $6,649 $6,649 $20,245 $9, 102 $9,473 EXHIBIT a (1) 'IEARL Y TOTAL ,.""." - -' -,., ...-..""" - - '--,.. ,--' ",..", ,_...-,.- - -""" ....,_. ,...,., -.,. -.., $14,258 $9, 505 $4, 917 $8,405 $3, 764 $26, 595 $38,820 Jefferson County Heal Ih Department ? rag r am Revenue Code Maternal & Infant 333.99.94 334.04.97 333,99.94 334.04.97 333.99.94 334,04.97 Chi Id & Adolescent 333.99.94 334.04.97 333.99.94 334.04.97 333.99.94 334.04.97 Medicaid Child Case Management 334.04.97 334.04.97 334.04.97 Children wi Special Health Care Needs 333.99.94 334.04.97 333.99.94 334.04.97 333.99.94 334.04.97 Medicaid Child Case Management 334.04.97 334,04.97 334.04.97 Early Intervent ion 333.99.94 334.04.97 333.99.94 334.04.97 333.99.94 334.04.97 'HIC 333.10.57 334.04.99 333.10.57 334.04.99 333.10.57 334.04 99 Agency 'Jame :,oena,:ure :'ccount ~62 28 562,32 562 35 562 33 562, 38 562,39 562,99 56299 ALLOCATiONS ~Y 1993 Pag~2aí2 Contrac: No 1620,02018 ExhlOlt 8 (1) Date: Marth 5, 1993 .e! terson County Heai th Deoartment NIC/Breast reeding ,mmunl zat Ions Value of vaccine furnished in lieu of cash HIV/AIDS Camp Health/STD Infant Immuniz, Prog, Per inatal Hepat It is B HPIT Feasibility rlPIT Enhancement Program Revenue Code Amount Total YEARLY TOTAL .oer lad .,.."",,'. ...""""", ",." ",-, "" "" ,.,., ".""", .,.. ","""'" .", ,'.,'.,,-, 333.10,57 Jan Jun $1, 404 333,10.57 J u i Sea $0 $1. 404 $1, 404 ~ oIl) .333,92,68 Jan , 0 e c $4,124 " .333,99.94 J an Oec $1, 737 'i 'f. " ,334,04,95 - Jan ' Dee $15,846 ;¡:Jm, 707 $21,707 333,91. 18 Jan J un $1, 200 333,91. 18 J u I ' De e $1, 20 1 $2, 401 $2, 401 333,99,91 J an J un $1. 050 333.99,91 Jul ' S ep $525 333,9991 Oct Dee $525 $2, 100 $2, 100 333.92.68 Jan Jun $3,366 333,92,68 J u I Sep $0 333,92,68 Oct , Dee $0 $3, 366 $3,366 333,92,68 J an . Dee $137 $137 $137 334,04,99 Jan Jun $1,500 334,04,99 J u I Sep $750 334.04,99 Oct , De e $750 $3,000 $3,000 334,04.99 Jan Jun $6,452 334,04 97 Jan J un $1, 548 $8,000 $8, 000 TOTAL $148,379 $148,379 Total Fed: $85,474 Total S tat e: $62,905 GRAND TOTAL: $148,379 VOl. 19 r.~C~ 984 Human Services July 6, 1993 TO: Board of County Commissioners FROM: David A. Specter pre SUBJECT: Request for Emergency Appropriation: Skookum Jump Rope Company Please be advised that after a thorough examination of my current budget, it appears that the amount allocated in BARS Account No. 562,00,41.0020 of $24,000 of the Professional Services category is insufficient to pay necessary expenses within the department budget with respect to present and future needs. I find there are no funds available to transfer into the deficient account, Therefore, I request an emergency appropriation in the amount of $20,000 for this current year for the following reasons as outlined below: BARS Acct. No, Category Amount 132-000-010-568.00,41,0020 Skookum Jump Rope $20,000 Reason for Appropriation: Our 1993 Developmental Disabilities fund budget included subcontracts with Bayshore Enterprises and Skookum Jump Company, As you know, Bayshore has merged with Skookum to form "Skookum Educational Programs." To assist in this merger, we agreed to provide advance funding of $20,000 to Skookum against future subcontract payments. Funds for this advance are available from an approximately $25,000 advance provided to us from the DSHS Developmental Disabilities Division for the purpose of paying our subcontractors in advance of us being reimbursed from DSHS. Our regional DD administrator has indicated his approval for us to use the State funds to provide the $20,000 advance to Skookum. (See attached, ) vaL 19 r^G~985 HEALTH DEPARTMENT 206/385-9400 ENVIRONMENTAL HEALTH 206/385-9444 DEVELOPMENTAL DISABILITIES 206/385-9400 ALCOHOL/DRUG ABUSE CENTER 206/385-9435 FAX 206/385-9401 & Human Services ..-..' ~. j -~ '~/c. Iv' '('P VIA FAX May 24, 1993 SUBJECT: Richard wojt David Goldsmith David Specter ~~ Skookum / Bayshore Merger: Funds Advance TO: FROM: I spoke to Jim Westhall over the weekend and he is preparing a draft agreement that provides for the advance of $20,000 against future contract payments, with payback over a twenty month time frame. I should receive this draft sometime today, and I will forward a copy to you for review. Under our current subcontracts with Skookum and Bayshore, they submit a monthly statement to us indicating the number of "units of service" provided. (A unit of service is 75 hours of paid employment to one client.) Based on this statement, we pay them at rates defined in our subcontracts, and we then bill the state for reimbursement to us. For Skookum, the payment rate has been $500 per unit; and for Bayshore, the current rate is $569.61. Monthly payments to Skookum have totaled $2,000 for four units per month, and to Bayshore, monthly payments have been $10,822.59 for 19 uni ts . Total combined payments for the merged ent i ty would be $12,822.59. Jim is proposing an initial four month grace period beginning with the billing for June, 1993 service units, during wh.tch time we would make the full payment of $12,822.59. (If the S~ate reduces our contract by 10% as expected, then full payment would be approximately $11,540.33 per month.) This four month period will get them through the busy season for the bakery, when cash flow needs are the greatest. Repayment of the advance will begin with the billing for October, 1993, with a reduction of $1,000 per month from the billed amount for 12 months. Beginning with the billing for October, 1994 service units, there will be a reduction of $2,000 per month for the next four months. The full $20,000 advance will therefore be repaid with our February, 1995 payment (for January, 1995 service units) and full contract payments will resume in March, 1995. rlEAL TH OE?ARTMENT 206/385-9400 =NVIRONMENTAL HEALTH 206/385-9444 D EVELOPM ENTAL DISABILITIES 206/385-9400 1 9 r~rr 986 ALCOHOUDRUG ABUSE CENTER 206/385-0650 FAX 206/385-9401 VOL - Richard Wojt j David Goldsmith May 24, 1993 Page 2 As I discussed at the DD Advisory Board on Friday, we received an advance of approximately $25,000 from DSHSjDDD at the beginning of the biennium to be able to pay our subcontractors in a timely fashion until we are reimbursed ourselves from the state. I talked to Geoff Hartfort, our Regional DD Administrator, on Friday and he indicated that is OK for us to advance Skookum $20,000 from the state advance funds, The only issues for Geoff were (1) that we are contractually obligated to the state for this money if for some reason we don't get the full payback from Skookum and (2) managing our own cash flow needs. Our present DD fund balance (cash and investments) is approximately $29,225, including the state advance. As you know, we agreed to fund the accounting and operations analysis costs for the merger from our reserves, at a total of $3,500. After the $20,000 advance to Skookum, this leaves a balance of approximately $5,725 available in our fund to manage our expenses. With DD revenue and expenditures of approximately $18,000 per month, this fund balance is not sufficient to handle our cash flow needs, since there will no doubt be occasions when our expenditures precede incoming ~ revenue and we will be in a negative position with our fund. When ~ 1, this occurs, we will need to be covered by the current expense M fund. , ~~ In oreer to proceed ~ need to do the foll=ing: 9~' ~ (1) Review the draft agreement when it is received. ~~ <D2 cl..l (2) The Execute the agreement. If the BOCC needs to Sign~~ 0 this agreement, it would be on the agenda for next O~ I j) Monday, ~~ (3) Get a check to Skookum for $20,000. If we process this ~D)~ in our next voucher run, Skookum would have a check by \~'~~~ June 10. If it is needed sooner, we would have to do a ~~~ manual warrant. ~ '. 1- '- J (4) A memo from the BOCC to Ila advising her on how to handle~ 'I () 1'û~\..Ajt.., DD fund cash flow. -'- i~{},I We need to talk about this later today and make sure that we have ~ N everything covered. I'm leaving on vacation tomorrow after the Board of Health meeting, so I don't have a lot of time to work on this. VOL 19 rM,r 987 J \\)~ ':"" riv ~ ! ¡J ~ ..y\ Jefferson County l-Iealth & Human Services VIA FAX May 24, 1993 TO: Richard Wojt David Goldsmith ."L' ~ ... . l,'1 : . : ' -- FROM: David Specter SUBJECT: Skookum Agreement Enclosed is the proposed agreement received from Skookum. They are proposing a somewhat more accelerated 14 month repayment schedule than the 20 month schedule I indicated in my earlier memo today: seven months at $1,000, then six months at $2,000, and a final payment of $1,000. The $20,000 advance would be fully repaid by November, 1994 and full payments would begin with the December, 1994 disbursement. Please call me when you have had a chance to look this over. 11 .. '.' r---.. .: \' . ..'J.¡~. -\/- /' /' C-- VOL 19 rM,; 988 ---- HEALTH DEPARTMENT 206/385-9400 ENVIRONMENTAL HEALTH 206/385-9444 D EVELOPM ENTAL DISABILITIES 206/385-9400 ALCOHOL,íDRUG ABUSE CENTER 206/385-0650 FAX 206/385-9401 S ~\OLl 1\1191/[ 'T" II' '<op~-n .l.-.' \;fay ¿~~1993 David A. Specter Jefferson County Health and Human Services 615 Sheridan Street Port Townsend, W A 98368 Dear David, This will confirm our verbal agreement concerning repayment of the $20, 000 Developmental Disabilities advance funding provided to Skookum Educational Programs. As you know, this funding is crucial to the success of our merger with Bayshore. Per our discussion of last week, repayment will be withheld from monthly contract disbursements beginning October, 1993. Following is the repayment schedule: Oct. '93 - April '94: May '94 - Oct. '94 Nov. '94 $1 ,OOO/per mo. $2, OOO/per mo. $1, OOO/Final David, on behalf of the 65 employees of both organizations, we would like to thank you for your continued support and your personal insights which have aided us tremendously throughout this transitional process. ~SinCerelY, ~-. .~. r.., C.... -.." .- ( - \ ' "--, """----- . ~"'-~&J-\ ._~.Ì"--. (Jim \~stall ~dint VOL .19 r~C .9«39 809 EIGHTH STREET. P.O. BOX 97 . PORT TOWNSEND, W A. 98368 . 1-800-255-9526 FAX: 206-379-9049 PHONE: 206-385-4980 ~ ....~: -",~~ ~ ~- - -- ÆFFERSON COUNTY HEAL TH DEP AR TMENT HILL CENTER . 615 SHERIDAN , PORT TOWNSEND. WA ' 98368 VIA FAX May 25, 1993 TO: Ila Mikkelsen FROM: David Specter SUBJECT: DD Fund: Advance to Skookum (~_. " -",:,,- " '"'- ~ \ tt'f , i f . ... We presently have DD subcontracts with Bayshore Enterprises and Skookum Jump Company. As you may know, Bayshore has recently merged with Skookum to form "Skookum Educational Programs." To assist in this merger, we have agreed to provide advance funding of $20,000 to Skookum against future subcontract payments (to be repayed within 18 months). These funds are available from an approximately $25,000 advance provided to us from the DSHS Developmental Disabilities Division at the beginning of the biennium for the purpose of paying our subcontractors in advance of us being reimbursed from DSHS. Our regional DD administrator has indicated his approval for us to provide this $20,000 advance to Skookum, According to my records, our present DD fund balance (cash and investments) is approximately $29,225, including the state advance. I have outstanding expenses of approximately $3,500 to be drawn from this balance, which will leave about $25,725 available for the Skookum advance and to manage our cash flow. with monthly DD revenue and expenditures of approximately $18,000 per month, the balance of $5,725 is not sufficient to handle our cash flow needs without occasionally getting into a negative position with our fund. David Goldsmith will be talking to you about how to handle this. In the meantime, if you have any questions, let me know. I will be out of the office for the next two weeks, so if you have any questions that I can answer today, please give me a call. Thanks. cc. David Goldsmith Mary Baldridge VOL 19 ¡N-99n - - -.. -------------- (206) 385-9400 ENVIRONMENTAL HEALTH (206) 385-9444 . FAX (206) 385-9401