HomeMy WebLinkAbout085 93
or, o~ '1-,.L(5-&J3
STATE OF WASIDNGTON
COUNTY OF JEFFERSON
In the Matter of Jefferson County }
Loss Control Program and County-wide }
Safety Manual }
RESOLUTION NO. 85-93
WHEREAS, JEFFERSON COUNTY has a responsibility to its taxpayers and citizens
to assure that modern loss control practices are employed in the administration of the public
business; and,
WHEREAS, safety is a shared responsibility, involving all employees all the time. It
is a matter of personal awareness of safety problems that may exist or arise. It is also a
matter of teamwork and communication to correct unsafe conditions and to implement
procedures that will prevent accidents; and,
WHEREAS, Jefferson County must comply with a variety of special STATE AND
FEDERAL REGULATIONS, as they relate to the safety of County employees and the public;
and,
WHEREAS, there exists a need to clearly identify and assign to the administrators and
supervisors of JEFFERSON COUNTY duties that will insure, to the greatest extent possible,
that JEFFERSON COUNTY meets its duty to maintain a safe work environment, provide
necessary training, and control the loss of tax dollars resulting from accidents; and,
WHEREAS, Jefferson County administrative officers and elected officials need uniform
PROCEDURES AND POLICIES upon which to be able to base decisions and avoid
duplication of efforts in training, maintenance, fleet safety, fire control and hazard chemical
safety; and,
WHEREAS, it is envisioned that certain safety procedures will be appropriate for
specific departments, while others should cover all departments; and,
NOW, THEREFORE BE IT RESOLVED, that safety is a primary and integral part
of every task performed by County employees, no task is satisfactorily completed unless it is
accomplished safely and that:
1) Jefferson County's goal is to have ZERO ACCIDENTS AND INJURIES.
2) Safety is all our responsibility, all the time. It is the policy of JEFFERSON
COUNTY that all legal "rules of the Road" are to be followed by County
employees and that "defensive driving" techniques be employed by all operators
of County equipment.
3) That the Public Works Director or his designee be delegated as the authority
to implement detailed safety rules and procedures consistent with this policy.
4) The Public Works Director or his designee is charged with the responsibility of
implementing the necessary detailed procedures and updating them as conditions
and legalities charge.
5) That the policies and practices as presented in the Jefferson County Safety
Manual be adopted. (See Exhibit A)
6) That Jefferson County Resolution #109-87 is hereby repealed.
7) That this policy identifies a Risk Manager, County Safety Officer, as provided
in Resolution 6-93.
Dated this 02J:.A'CJY..f2!.~ 19
.,.": t ~ tot l,/ (J
...(<<~ """,., - Of . JEF SON COU
. / ... /. \.--""\ D OF COM
SEAL: /t~ \./#~\~ ~,. \\ BO
~tt.... '..... ~ ,.,1 ; .~. ,.j)
"~... ~< \." ~ ,.. .~"'~
~ 1#, --. ~
'\"llI",. ./:.~~
ArrEST: i"o,.JJ . . '" '. I) '\~'
ct~~y. ~;;;~;;/~,. Glen Huntingford, Commissioner
Clerk of the Board (j
~ ,:J t~f,~'
"', ")
~;.1 I
J286
Each Elected Official of Jefferson County and Department
Representative hereby adopts this county safety manual for their
respective offices.
day of OCTOBER, 19..2.1.-
Dated this 19 th
~:~,.,,- L irv~
I iam Howard, --
Superior Court Judge
~l
Mark uth,
Prosecuting
---
Attorney
t': r,~ ( ~
ThO:&~ -
Distric
--.Qed.- g /!2/d/.u-.J
rIa Mil{ else~,
Treasurer
~~:,~
Health and Human Services
4~ a~-~
Gary Rowe, Director
Public Works
3
Revision Date 09/24/93
1087
. ......L
e
J~:;n SAFETY MAN UA L
e
e
e
e
e
I.
II.
III.
IV.
V.
VI.
TABLE OF CONTENTS
ENABLING RESOLUTION AND SUPPORT DOCUMENTS
2
SAFETY POLICY
11-1. SAFETY TRAINING
11-2. SAFETY COMMITTEES
11-3. CENTRAL SAFETY COMMITTEE
11-4. ACCIDENT REVIEW BOARD
5
7
10
13
15
LOSS CONTROL POLICY
111-1. EMPLOYEE INJURY CLAIMS POLICY
111-2. FLEET ACCIDENT PREVENTION
111-3. PUBLIC INCIDENT CLAIMS POLICY
111-4. PUBLIC FACILITY LIABILITY PREVENTION
111-5. PROPERTY LOSS AND FIRE CONTROL
111-6. NOISE PROTECTION
111-7. BOMB THREATS AND EXPLOSIVES
21
25
27
32
34
37
39
45
OTHER PLANS BY REFERENCE
58
INDIVIDUAL DEPARTMENT STATEMENTS AND PROCEDURES
59
INDEX
60
1
Revision Date 09/24/93
__ J
STATE OF WASHINGTON
COUNTY OF JEFFERSON
In the Matter of Jefferson County }
Loss Control Program and County-wide }
Safety Manual }
RESOLUTION NO. 85-93
WHERFAS, JEFFERSON COUNTY has a responsibility to its taxpayers and citizens
to assure that modern loss control practices are employed in the administration of the public
business; and,
WHEREAS, safety is a shared responsibility, involving all employees all the time. It
is a matter of personal awareness of safety problems that may exist or arise. It is also a
matter of teamwork and communication to correct unsafe conditions and to implement
procedures that will prevent accidents; and,
WHEREAS, Jefferson County must comply with a variety of special STATE AND
FEDERAL REGULATIONS, as they relate to the safety of County employees and the public;
and,
WHEREAS, there exists a need to clearly identify and assign to the administrators and
supervisors of JEFFERSON COUNfY duties that will insure, to the greatest extent possible,
that JEFFERSON COUNTY meets its duty to maintain a safe work environment, provide
necessary training, and control the loss of tax dollars resulting from accidents; and,
WHEREAS, Jefferson County administrative officers and elected officials need uniform
PROCEDURES AND POLICIES upon which to be able to base decisions and avoid
duplication of efforts in training, maintenance, fleet safety, fire control and hazard chemical
safety; and,
WHEREAS, it is envisioned that certain safety procedures will be appropriate for
specific departments, while others should cover all departments; and,
NOW, TIlEREFORE BE IT RESOLVED, that safety is a primary and integral part
of every task performed by County employees, no task is satisfactorily completed unless it is
accomplished safely and that:
1) Jefferson County's goal is to have ZERO ACCIDENTS AND INJURIES.
2) Safety is' all our responsibility, all the time. It is the policy of JEFFERSON
COUNTY that all legal "rules of the Road" are to be followed by County
employees and that "defensive driving" techniques be employed by all operators
of County equipment.
That the Public Works Director or his designee be delegated as the authority
to implement detailed safety rules and procedures consistent with this policy.
The Public Works Director or his designee is charged with the responsibility of
implementing the necessary detailed procedures and updating them as conditions
and legalities charge. .
That the policies and practices as presented in the Jefferson Countv Safety
Manual be adopted. (See Exhibit A)
That Jefferson County Resolution #109-87 is hereby repealed.
That this policy identifies a Risk Manager, County Safety Officer, as provided
in Resolution 6-93.
Dated this 027 ~jfa'!-ft! ~. f' ~ ~ 19
/' Co.... \I, r ......."
A'" '. S Of '., SON COU
.//.::;,~. " .. ~ 0' CO
r,Clo ...,,~. '. ''', D F
,~~ ,0 'I " ." \
t'S'.~' J ;', . . \, \ ~ ! ~ \
r~' 'I t" .... ~ I ~~
\e. . ;.I JI.. ''".'' ~ ',%,' '.. ~',
~,... 1.5"\. . .
,~-.: .~~~1!:~ ~
<#, "~-" ~.
....'... ..... l:)
,"'-.' ......<-
"$ '(lI:.G;?'
- ", :/
~ '-;;.-
SEAL:
3)
4)
5)
6)
7)
ATIEST:
<i~,
Clerk of the Board
{
"
2
Each Elected Official of Jefferson County and Department
Representative hereby adopts this county safety manual for their
respective offices.
Dated this 19th
day of OCTOBER, 192-L-.
Mariann
Superio
~:99-.~,< L irv~
liam Howard, --
Superior Court Judge
~~
Mark uth,
Prosecuting
.......-
Attorney
~~
Davl. Gold ith, Director
ommunity Services
~d.- ~. ~
I la --Mik else ,
Treasurer
~~:,~
Health and Human Services
4~af2..
Gary Rowe, Director
Public Works
3
Revision Date 09/24/93
STATE OF WASHINGTON
COUNTY OF JEFFERSON
Amending Resolution No. 81-88
Appointing County Representatives
Pursuant to the Bylaws of
Washington Counties Risk Pool
x
x
x
x
6-93
Resolution No.
WHEREAS, The Board of County Commissioners adopted Resolution No. 81-88 on August 15,
1988; and
WHEREAS, that resolution should be amended to provide for reappointment of County ,
representatives to the Washington Counties Risk Pool;
NOW THEREFORE, be it resolved that Resolution No. 81-88, item 4, is amended as follows:
As required by the Bylaws of the Washington Counties Risk Pool, the Board hereby appoints
Glen Huntingford as the County's representative and Gary A Rowe as the County's alternate
representative to, the Board of Directors of the Pool, appoints Gary A Rowe as, the County Risk
Manager, and appoints Robert Minty as the County Safety Officer. The County's vo.ting rights in
the Pool pursuant to the terms of the Agreement and Bylaws and to act on behalf of the County
with respect to all matters pertaining to the Pool.
9'<<t.... _
ADOPTED TInS /q -DAY OF ~ d.#Ut~ 1993.
JErr,~RSON UNTY BOARD OF COMMISSIONERS
\ '
ert inton, Member
AIL A:fJY
Glen Huntingford, Mem '
SEAL:
ATTEST:
~~ey~/)oP~
Oerk of the Board , <1"
4
II. SAFETY POLICY
e
The following Statement of Policy represents Jefferson County's
official position in regard to safety. It is expected that each
employee and supervisor of the County will become familiar with the
provisions of this policy and demonstrate an attitude which
reflects the spirit of the policy.
1. Safety is an integral part of every activity of the
County. It is part of every act and no assignment of
Management or Labor is satisfactorily completed unless it
has been safely accomplished.
2. Accidents are preventable. They can be eliminated
through planning, inspections, education and enforcement.
3. Atti tude is a fundamental factor in safety. Each
individual is responsible for their own attitude. The
County's role is to assist the individual in developing
a proper attitude, but the responsibility rests upon each
person.
4. Safety of employees and the public is paramount, and
every attempt will be made to reduce accidents.
e
5.
Training is essential to an effective safety program.
The County will establish and maintain a Safety Training
Policy.
6. There are numerous Federal, State and local regulations,
laws and standards that must be administered by the
County. Each employee will study, understand and abide
by applicable regulations, standards, laws and rules.
This manual should not be looked upon as being finished or all
inclusive. The best that can be expected of a manual dealing with
loss control and safety is that it set a course. Several things
need to be kept in mind in order to make this manual serve its
intended purpose:
1. The acceptance of individual responsibility is an
indispensable factor in an effective safety program.
Achievement of safety and prevention of losses associated
with accidents can never be fully realized unless there
is an acceptance of individual responsibility. It is so
fundamental that it will serve as the basic building
block upon which this manual will be built.
e
5
Revision Date 09/24/93
e
e
e
2.
Next to the acceptance of responsibility in importance is
knowledge. The transmission of necessary knowledge and
skills takes place in a number of ways. It will be our
intent to use all appropriate means to assure that each
individual is given the opportunity to learn how to avoid
injury or causing an avoidable accident.
3. Accidents are defined as human-caused, ~nplanned
occurrences that pose a threat of personal l.nJury or
financial loss. It should be remembered that it is not
necessary for injury or financial loss to occur for an
incident to be classified as an accident. It is our
intent through planning, assumed responsibility, training
and enforcement to reduce accidents to an absolute
minimum.
4. Many responsibilities are created, should an accident
occur. Therefore, it is necessary to have an effective
claims management program including an Accident Review
Board.
This manual is the master volume and appropriate extracts from it
may constitute individual Departmental policy. Departmental policy
extracted from this safety manual should reflect the needs of the
individual Department. It should also contain the pOlicies, work
rules and other policies from this volume that are necessary or
helpful in keeping the department program in harmony with the
manual.
Loss control is a broader concept than just controlling the loss of
assets as the result of accidents and claims. What this manual
hopes to do is apply loss-control concepts in the limited area of
safety and provide the first step in an eventual comprehensive
loss-control program.
6
Revision Date 09/24/93
e
e
e
11-1. SAFETY TRAINING
A.
GENERAL
Safety Training for Jefferson County is based on five (5)
concepts. They are:
1. JOB COMPLIANCE - Supervisors are to assure employees
under their direction are trained in safe methods
pertaining to their job assignments as provided in the
"method" paragraph of this section.
2. NEED - The highest need is the Preservation of Life. To
achieve this end, the County will supplement the First
Aid Training Program with an Emergency Priority Program
and Effective Accident Reporting Procedures. The second
highest need has been established as being those
situations where, if there had been proper training,
employee performance would have been improved.
3. LEGAL MANDATE - Federal and State law mandates that
employees be instructed in various safety topics.
Jefferson County will provide mandated training.
4.
UPGRADING - The County takes the position that each
employee has a continuing need to improve knowledge of
safety principles, and to help train co-workers.
5. REVIEW - As there is a learning curve that diminishes
with time, the Review must, therefore, also be a training
priority.
B. METHOD
The method used to provide Training priorities will be:
1. SAFETY MEETINGS - A portion of each safety meeting is to
be devoted to safety education.
2. BUDDY TRAINING - It shall be the duty of more experienced
employees to instruct co-workers in safe practices, as
part of their regular duties.
3. FORMAL COURSES - Are required for employee groups whose
work involves hazards not common to other employees.
4. SAFETY AWARENESS - Posters, signs and safety bulletins
will be used to help maintain safety awareness and remind
employees of specific hazards.
7
Revision Date 09/24/93
e
e
e
5.
SUPERVISORS - Supervisors shall see that employees under
their direction are fully trained and qualified to
perform assigned tasks with particular attention paid to
safety instruction. Whenever an unsafe act or condition
is observed, the supervisor shall take immediate
correcti ve action. Particular attention is to be paid to
training new employees in safety policy and procedures.
C. CERTIFICATION
1. Certification for training given to meet the requirements
of the Mine Safety and Health Act will be in accordance
with the requirements of the Act.
2. Certification for training from outside organizations,
such as First Aid Training, will be issued by the
trainer.
3. Certification for completion of specific formal classes
will be issued by the Director of Public Works, or his
designee, and will consist of issuance of a course
completion certificate.
4.
Certification of training for professional personnel, or
for training that is unique to a specific Department, is
the responsibility of the Department involved.
D. SAFETY MEETINGS
Each Department and/or work area - shall have' regularly
scheduled safety committee meetings fulfilling the
requirements of the Dept.of L&I (WAC 296-24).
E. COURSE OUTLINES
A course outline will be prepared for all training presented.
The outline need not be elaborate but should contain a title
and list the main concepts to be presented.
F. RECORDS AND REPORTS
1. Minutes of the safety meeting or safety training classes
are to be maintained by the unit providing the ~raining
or conducting the safety meeting.
8
Revision Date 09/24/93
e
e
e
2.
WISHA-OSHA RECORDS - A log of occupational injuries and
illnesses is maintained by the Auditor's Office. Annual
summaries of accidents and illnesses are prepared by the
County Coordinator for Labor and Industries claims and
posted each year for the entire month of February.
G. DEPARTMENTAL TRAINING
All department-wide training courses will give attention to
relevant safety factors, and the responsible official will
ensure that a record is maintained. An example of the type of
training contemplated could be training for advancement in jOb
classification or grade.
9
Revision Date 09/24/93
e
e
e
11-2. SAFETY COMMITTEES
Authority and Duties of Jefferson County Safety Committees as
established by the Elected Officials of Jefferson County. Ref.
Chapter 296.24 WAC.
1.) Responsibilities of Safety Committees
The safety committees shall have advisory rights only.
Disciplinary recommendations shall not be part of safety
committees procedures.
a.) Meetings shall be convened monthly as a minimum.
b.) The safety committees create and maintain an active
interest in safety; and serve as a means of safety
communications.
c.) The committee must have a fifty (50) percent match
between management (employer) and employees
(selected by peers) .
d.) The committees duties are:
1.) Report unsafe conditions
2.) Document meeting and attendance.
3.) Report all accidents and near misses.
4.) Investigate accidents.
5.) Sponsor safety contests, fairs, etc.
6.) Conduct safety self inspections.
e.) The safety committees should address the following:
1.) Review the self inspections.
List problems and suggested
recommendations.
2.) Review accident reports.
3. ) Evaluate the Safety program - such as
reviewing the Safety Manual into monthly
segments.
4.) Have Topic of the Month Training for the
Committee every month.
10
Revision Date 09/24/93
2. )
Terms of Office for Committee members.
e
The term of office for employer (management) members is
indefinite.
The term of office for employee members is one year. It
is not recommended to double up terms.
3. )
Documentation.
Safety meeting procedures, attendance, concerns and
recommendations shall be documented. Copies of the
minutes would be routed to appropriate elected officials
and department heads. One shall be posted on the safety
bulletin.
4.) Types of safety committees and meetings.
a.) Less than eleven emolovees - Foremen/Crew meetings
monthly. No committee required.
b.) Chanoe of work conditions - Foreman/Crew meeting as
needed. Appropriate workers only.
c.) Shift workers or disoersed work locations
Department safety meetings monthly. Having a
safety committee or coordinator is advisable.
e
d. )
More than ten emolovees Work area
commi ttee meetings monthly. Shall have
representation from employer and employee.
safety
equal
5.) Location and designation of committees.
<( a.)
b. )
c. )
d. )
e. )
e
Courthouse Safety Commi ttee - One employee per
floor and one employer (management) and one
alternate employer per floor. See 4(a) above.
Sheriff's Office and Jail - Safety meeting monthly.
See 4(c) above.
Auto and Road Crew Shop - Safety committee of two
employees and two employers monthly. Foreman/crew
safety meetings as necessary. One all-employee
safety training meeting quarterly. See 4(d) above.
Castle Hill Heal th - Monthly safety meeting in
conjunction with departmental wide staff meeting.
One designated safety representative. See 4 (d)
above.
Other Satellite Work Areas - monthly foreman/crew
safety meetings. See 4(a) above.
11
Revision Date 09/24/93
e
e
e
6.)
Safety Bulletin Board:
1. A safety bulletin board will be maintained at each fixed
location employing eight (8) or more employees and will
be used to communicate information on safety. Included
in the information to be posted is:
a. Safety Committee meeting minutes
b. WISHA poster
c. Industrial Insurance poster
d. OSHA 200 - during the month of February
e. citations and notices - as appropriate
f. Accident reporting procedures
2. The safety bulletin boards will be placed in such
locations that each employee of a fixed location would
have the opportunity to view it at least once a day!
3. One or more Safety committee members will be designated
to maintain and update the bulletin boards.
The Central Safety Committee shall be composed of a representative
from each safety committee. Meetings shall be quarterly. The
function of the committees shall be to bring safety to a county
wide level. Guidelines are in the Jefferson County Safety Manual
Section 11-3.
12
Revision Date 09/24/93
e
e
e
11-3. CENTRAL SAFETY COMMITTEE
A.
Purpose:
To assist in the development of a county-wide safety program and
uniformity within the various safety committees, a Central Safety
and Health Committee shall be established to meet or exceed all
state requirements.
B. Organization:
1. The Central Safety Committee will consist of an equal
number of management and employee representatives.
Preferably one or more from each work area safety
committee.
2. Committee members will serve one year terms.
3. The Safety Committee will always consist of at least:
a)
A maintenance person or one
knowledge of equipment repair,
location.
who has special
maintenance and
b) A member of management who has authority to sign
any necessary work orders or authorize
expenditures.
4.
The Central Safety Committee will select a chairperson by
majority vote, who will serve a term of one year.
5. Meetings will be held quarterly, or at closer intervals
if so decided by the Committee.
6. The date, hour and location of meetings shall be
determined by work load and availability of employees.
7. The county Safety Officer shall serve on the committee.
C. Procedure:
1. The attendance and subjects discussed shall be documented
and maintained on file for a minimum of one year.
2. Copies of the minutes will be provided to:
a. County Commissioners
b. Employees, upon request
c. Committee members
d. Posted on county Safety Boards
13
Revision Date 09/24/93
3. Subject matter will include but is not limited to:
-
a.
Review safety and health inspection reports for the
purpose of correcting and identifying specific
problem areas.
b. Proper identification of accident causes.
c. Evaluation and discussion of job related accident
and illness prevention programs.
d. Hazardous conditions, and suggestions on how best
to remove them from the work place.
4. All safety programs will be monitored for effectiveness
on an ongoing basis.
5. Accept and evaluate employee suggestions regarding safety
and safety conditions.
-
-
14
Revision Date 09/24/93
e
A.
11-4. ACCIDENT REVIEW BOARD
GENERAL - Establish an Accident Review Board that is
built upon proven principals and has clearly defined
objectives. Provide for a quarterly audit of the County
accident review processes by convening the Risk
Management Committee.
B. SCOPE - The Accident Review Board procedure supersedes
all other county department accident review committees
except for the Sheriff's Office. In instances involving
the discharge of a firearm or accusations made by
ci tizens against an officer, a representative of the
Prosecuting Attorney and the Sheriff must be present.
e
e
The Accident Review Board in no way limits or replaces
grievance procedures established in labor agreements or
civil Service Appeal procedures. Upon request, results
of the Accident Review Board investigations may be
provided to other county committees or boards.
C.
OBJECTIVE - The objective of the Accident Review Board is
to conduct impartial investigations of certain accidents
invol ving county employees, and recommend corrective
measures. Vehicle accident exceeding the reportable
damage limit of $500 or any personal injury requiring
doctors treatment shall be investigated and analyzed by
the Accident Review Board. Vehicle accidents less than
$500, or injuries not requiring medical treatment shall
be investigated by the employees immediate supervisor.
When the accident requires it be analyzed by the Accident
Review Board the following guidelines apply:
1. Accidents are analyzed for two reasons: to
establish County liability and to find out
what the driver could have done to avoid the
accident.
2. From the preventative standpoint, the only
factors which should govern the Accident
Review Committees judgement is whether the
accident was avoidable or what was the degree
of negligence on the part of the driver. If
so, what was the negligent act.
3. The purpose of the investigation and analysis
is not to fix blame for the accident, but
rather to determine how a similar accident can
be avoided in the future.
4. The analysis should disclose the answers to
the following questions:
15
Revision Date 09/24/93
a.
Was the vehicle in good mechanical
condition?
Was the driver physically and mentally
fit when driving the day of the accident?
Was the vehicle operated at a reasonable
speed considering weather, road and
traffic.
Did the driver violate any traffic law?
Did the driver operate this vehicle in
accordance with commonly accepted safe
driving practices?
e
b.
c.
d.
e.
When the Accident Review Board is not required to investigate and
analyze the accident, the immediate supervisor will investigate the
accident and present the results to the County Safety Officer.
To be effective, accident review must be concerned in an atmosphere
of mutual trust and concern. Appropriate solutions can best be
obtained by an objective, open attitude, without prejudice or bias.
Questions that lead to pre-conceived conclusions should be avoided.
D. ACCIDENT REVIEW BOARD
1. Purpose: The primary purpose of the Accident Review
Board is to:
e
a.
Review accident reports concerning hazardous
conditions and practices to insure accidents from
similar causes will not reoccur.
b. Minimize the number of vehicular and equipment
accidents.
2. Organization:
a. The Committee shall be composed of the following:
1. Central Safety committee members.
2. The Road Supervisor.
3. The appropriate Union Representative.
4. Recording Secretary.
5. The immediate Supervisor.
6. Safety Officer.
The employee may be called upon to answer
questions, but is not part of the board.
e
16
Revision Date 09/24/93
e
b. Officers - A Chairperson and Vice Chair will be
elected at the first meeting of the year.
c.
Meetings The Board shall meet immediately
following each accident, or quarterly if necessary,
to carry out its duties. Seven (7) days advanced
notice of date, time, and location of meetings will
be given to committee members.
3. Duties - The primary duties of the Accident Review Board
are as follows, utilizing Rules of the Road, Rules of the
Job, and Washington Administrative Codes as standards:
a. Review vehicular accidents and injuries, and other
incidents identified by the Director of Public
Works, or Sheriff.
b.
Determine preventability
degree of error.
if preventable, the
c. Determine if negligence or equipment failure was
involved.
d. Assign points according to the degree of error, if
preventable.
e
e. Make recommendations to prevent recurrence.
f.
Recommend disciplinary action, if appropriate,
according to a previously established schedule.
4. Recommendations - Conscientious, fair recommendations of
each incident reviewed shall be forwarded to the
Commissioners or their designee for information/or
action. A copy shall also be transmitted to the affected
Department Head and to the Accident Review Board members
for their information file.
Review Procedures - (Accidents or Property Damage) The
following procedure for disciplinary action is
established to provide uniform standards. The purpose of
standards is to effect a change in driving habits and
attitudes of employees involved in preventable accidents
resulting from personal negligence; and to assist
employees to improve driving skills and abilities through
defensive driver training or other departmental remedial
training.
e
17
Revision Date 09/24/93
e
e
-
TABLE OF ERROR AND DISCIPLINARY ACTION
Degree of Error
Disciplinary
Action
Accumulated
Points
Assessment
Minor
1
2
3
"Red Tag" Warning
to Official
Written Reprimand
Moderate
4
5
6
Official written Repri-
mand to 2 days Suspen-
sion Without Pay
Major
7
8
9
Suspension 0-30 Days
without Pay, Re-assign-
ment or other appropriate Action
5.
Appeal Procedure (If union employee use union
contract grievance procedures.) An employee charged with
a preventable accident may appeal the committee decision
and appear in person before the Accident Review Board.
Also, if the committee deems it necessary, an employee
may be requested to be present at the review.
E. ACCIDENT REPEATERS
National experience has shown that a considerable portion of motor
vehicle accidents each year are caused by drivers who over a period
of 12 months are invol ved in two or more accidents. It is,
therefore, important that employees with a history of repetitive
accidents receive more attention than employees involved in their
first accident. Accident repeaters fall into several classes.
First, is the driver who is emotionally unstable and immature and
who is basically resentful toward authority. This person usually
"drives as he lives" and is usually accident prone. Such persons
should be prohibited from driving if possible.
Another type is the driver who is normally a fairly reliable
individual but who may be currently upset by personal problems, or
physical deficiencies. This type of driver requires assistance.
Then there is the driver who gets into trouble because of. lack of
experience or driving skills. This driver, too, can usually be
helped.
18
Revision Date 09/24/93
e
e
e
Of course, there are various combinations of all three types. In
any event, when a driver has been involved in two or more
accidents, the accident record and driving performance should be
carefully checked. In addition, answers to the following questions
should be obtained:
1. Were the accidents due to errors on the driver's part?
If so, what were the errors?
2. Does the driver recognize his shortcomings and is he
making a sincere effort to overcome them?
3. Is his vision satisfactory?
4. How well is he informed in regard to safe driving
practices and rules of the road?
5. What is his attitude toward safety?
a. Does he resent supervision?
b. Is he inclined to drive fast?
6. How does he react in emergencies? Is he easily excited?
What is the driver's emotional condition?
7.
Has the driver been a
driving rules?
consistent violator of safe
8. Has his past driving record shown instability? (There
may have been several accidents, and then a long period
wi thout. )
9. Does he have financial or family difficulties?
10. Is his relationship with his supervisor satisfactory?
11. Is he in good health and physical condition?
19
Revision Date 09/24/93
e
e
e
JEFFERSON COUNTY
ACCIDENT REVIEW BOARD
FINDINGS AND RECOMMENDATIONS
DATE:
TO:
Appropriate Department Head
FROM:
Accident Review Board
SUBJECT: CASE NO.
RE:
(Name)
1. After due consideration, it is the consensus of the Accident
Review Board that the accident could L-L could not L-L have
been prevented. The degree of preventativeness on a scal~ of
1 (minimum) to 10 (maximum) was
2. Points assessed, taking into account the seriousness of this
accident, is points.
3.
It is 1-1 is not 1-1 recommended that the employee be placed
on probation with RED tag warning:
4. Suspension without pay is L-L is not L-L recommended for
days.
5. Official L..L written L-L reprimand is L-L is not L..L
indicated.
6. This is the (1st, 2nd, etc.) accident on record
for this employee since date of employment, which began on
(Employment Date)
7 . Recommendations to prevent re-occurrence:
8.
Training
recommended:
courses
other
instruction
or
EXHIBIT 11-1
20
Revision Date 09/24/93
~
e
III. LOSS CONTROL POLICY
A.
Governmental Responsibility
Jefferson County accepts its GOVERNMENTAL responsibility under
various laws for safety. This includes responsibility for
compliance, supervision of safety measures, and how employees
discharge their duty. The primary laws this paragraph has
reference to, and a brief description are:
1. WISHA - "The Washington Industrial Safety & Health Act":
This law is designed to assure that each employee in the
State of Washington has a safe and healthful place to
work. It governs safety practices only insofar as they
apply to an employer/employee relationship or hazards
associated with a person's employment.
2. OSHA - "The Federal Occupational Safety and Health Act":
The act provides that a state can promulgate a law
governing on-the-job safety and administer the law on a
state level, providing it is as effective as the Federal
law (OSHA. However, there are areas of safety where, the
Federal Government has retained jurisdiction. WISHA is
Washington State's law that has been passed in response
to the provision of OSHA.
e
3.
MSHA - The Mine Safety and Health Act: This Federal law
affects Jefferson County, because under its provisions
our County-owned gravel pits are classified as surface
mines.
4. The Hazardous Chemical Communication Act (Right To Know)
regulates those substances or mixtures of substances that
may cause injury or illness to adults or children as a
result of their handling or usage. Authority to
administer the act rests with the Department of Labor and
Industries.
5. Washington State Department of Transportation regulations
govern many areas of road operations. Our prominent
example is the manual on "Uniform Traffic Control
Devices", which controls road signs and construction
practices. D.O.T. regulations also set flagging
requirements and training.
6. Law Enforcement Officers - The duties of County law
enforcement officers are beyond the scope of this manual.
Law Enforcement vertical standards are being developed in
cooperation with Labor and Industries. '
e
21
Revision Date 09/24/93
B. ADMINISTRATION
-
Administration of the Safety and Loss Control Program will be
coordinated by the Director of Public Works or his Safety Officer.
Responsibility for the leadership in the Safety Program rests with
management.
C. SUPERVISION
It is expected that Supervisors who are responsible for the work of
other employees in Jefferson County will set the example.
Management's function is defined as planning, organizing and
directing the work to be done by subordinates in a safe manner.
D. ALL EMPLOYEES
Employee attitude and behavior is a key element in keeping
accidents to a minimum. The following guidelines apply to all
Jefferson County employees.
1. Professionalism - Each employee is expected to strive to
become professional in their particular line of work.
Each employee should demonstrate the willingness to
achieve excellence in their work.
e
2.
Acceptance of Individual Responsibility - Employees must
be willing to not only assume primary responsibility for
their own safety but must be prepared to assume
responsibili ty for the discharge of a public trust. This
includes preserving the safety of the citizens of
Jefferson County, prudent use of tax money, care and
proper use of vehicles and equipment.
3. Personal Attributes as a Factor in Safety - The list of
attributes necessary to achieve safety includes, but is
not limited to, the following:
a. Skill - in the job (required of both management and
labor) .
b. Emotional maturity - including the ability to see
another person's point of view.
c. Energy - the ability to work, or being industrious.
d. Adjustability - the ability to accept change.
e. Socialability - the ability to work with other
people and to treat them with respect and fairness.
e
22
Revision Date 09/24/93
f.
Alertness - attention to detail; keeping one's mind
on the job. Experience shows that too often
accidents are written off as carelessness when they
are the result of inattention or distraction.
e
g. Fairness - is not only a necessary attribute of
management, but each employee also must attempt to
see that a spirit of fair play exists on the job.
h. Personal health - A contributing factor to many
accidents is poor physical or mental health. Each
employee has the responsibility to report to work
in a physical condition that will permit the safe
completion of assigned tasks. The use of alcohol
or drugs on the job will not be tolerated. When
prescription drugs must be used, supervision must
be informed and the employee's physician must
certify that use of the medication will not
constitute a hazard when used while performing
assigned duties.
E. SAFETY OFFICER (RESPONSIBILITIES OF):
The Safety Officer's responsibilities as related to loss control
include, but are not limited to, the following:
e
Establishing a positive policy of loss control as a means
of reducing the cost of county government.
2. Establishing a Loss Control Program fully integrated with
operating procedures.
1.
3. Acting as a resource to the Director of Public Works and
department administrators in selection and use of
personal protective equipment and clothing or other needs
required by work conditions.
4. Establishing a record keeping system which will indicate
the nature, type and cost of accidents by source in order
to evaluate the effectiveness of the program and identify
specific problem areas that require attention. Assist in
the collection, filing and preservation of material
safety data sheets.
5. Coordinate activity through written communications and
direct personal contacts.
6. Act as the outside consultant/ inspector ,contact,
utilizing the office as an aid in the development of
safety programs and appraisal of results.
e
23
Revision Date 09/24/93
e
e
e
7.
Periodically report accomplishments, results, problem
areas, and deficiencies to the Board of County
Commissioners, with recommendations for corrective action
when indicated.
F. Citations for violations of state safety standards - It is the
policy of Jefferson County to contest any citation issued for
violation of safety standards when the administrator feels
that the citation is unwarranted, contrary to the facts, or
infringes upon the powers and duties of the office of the
administrator. Assistance may be obtained through the office
of the Public Works Director for the following:
1. Contesting citations.
2. Obtaining variances.
3. Obtaining extension of abatement dates.
4. Preparing cases for hearing or court.
5. Seeking settlement terms or determining classification of
abatement requirements.
24
Revision Date 09/24/93
111-1. EMPLOYEE INJURY CLAIMS POLICY
e
A.
MANAGER'S RESPONSIBILITY
1. Each Department Head/Elected Official ensure that
supervisors and employees comply with the requirements of
this policy. They will delegate appropriate authority
and responsibility to supervisors in order to carry out
the objectives of this Claims Management Policy.
B. SUPERVISOR'S RESPONSIBILITY
1. Supervisors shall familiarize employees with the
Jefferson County Claims Management Program. The Employee
Accident Report form and the use and purpose of the
Doctor's Estimate of Physical Capacities form must be
explained to and understood by all employees.
2. When an employee sustains an injury, the first objective
is to see that adequate first aid or medical attention is
received.
3.
Supervisors will ensure that an injured employee, when
seeking medical attention, takes the Doctor's Estimate of
Physical Capacities form to their doctor for completion.
The completed form should be sent to the Claims
Coordinator, at the address below, within twenty four
(24) hours of the initial visit to the attending
physician:
e
Current Expense:
Department of Public Works:
Cheri Reetz, L&I Claims
Coordinator
Jefferson Co. Auditor's Off.
P.O. Box 563
Port Townsend WA 98368
Anne Sears, L&I-Claims
Coordinator
Department of Public Works
P.O. Box 1220
Port Townsend WA 98368
4. Supervisors shall request that an injured employee fills
out the Accident Report Form with twenty four (24) hours
after the accident occurs or no later than the end of the
next work day. This form is to be sent to the
appropriate Claims Coordinator. The Claims Coordinator
will send a copy of the Accident Report Form to the Risk
Manager.
5. When possible, the supervisor should talk and walk
through the incident with the employee (with appropriate
caution) to gain information on proper preventive
measures.
e
25
Revision Date 09/24/93
e
e
e
6.
Supervisors shall investigate the circumstances of
accidents or incidents to identify all contributing
factors and submit a completed Supervisor's Accident
Report Form to the Claims Coordinator within twenty four
(24) hours after the accident occurs or by the next work
day. The Claims Coordinator will send a copy of the
Supervisor's Accident Report Form to the Risk Manager.
7. If an on-the-job injury results in time loss from work,
it is the supervisor's responsibility to advise the
injured worker to contact the Payroll Office for advice
regarding leave options.
8. If the employee is unable to work due to the job injury,
the supervisor will call the employee's once a week to
check on the progress of the employee's recovery.
Supervisors shall maintain a record of each contact as
well as the recovery progress reported. When requested,
the supervisors shall provide information on employee
progress to the Claims Coordinator.
9.
When requested to do so by the Department Head/Elected
Official, the supervisor, with assistance from the Claims
Coordinator, will write a description for modified duties
- light duty work (refer to the Doctor's Estimate of
Physical Capacities Form for assistance.) The supervisor
may also be required to provide a job description
detailing the physical requirements of the injured
employee's regular job in order for the physician to have
an accurate description of what the regular duties
require.
C. EMPLOYEE'S RESPONSIBILITY
1. Employees shall cooperate with supervisors in the Claims
Management Program as indicated earlier under
"Supervisor's Responsibilities". Lack of cooperation may
lead to disciplinary action.
26
Revision Date 09/24/93
e
e
e
111-2. FLEET ACCIDENT PREVENTION
A. STATEMENT OF POLICY
Jefferson County has determined that it is necessary to
establish driver qualifications that go beyond the minimum
driver qualifications that have been established by State
D.O.T. regulations.
B. RESPONSIBILITY OF SUPERVISORS
The Central Safety Committee shall be responsible for
conducting an annual review of the driving records of all
County employees for the purpose of determining if the driver
has an acceptable driving record. This review applies to all
employees who drive county vehicles or their own vehicle for
conducting county business.
C. QUALIFICATIONS OF DRIVERS
Each driver must have his/her driving record reviewed each
year to determine if he/she is to retain qualification.
An unfavorable driving record shall be grounds for
disqualification. A disqualified driver may appeal to the
Central Safety Committee. The decision of the Board of County
Commissioners will be final.
D.
STANDARDS FOR ACCEPTABLE DRIVERS
1. Must have a valid Washington State Vehicle Operator's
License.
2. Must be a County employee.
3. Must be at least 18 years of age.
4. Must have an acceptable driving record. The question of
what constitutes an acceptable driving record involves a
consideration of numerous points. For the purpose of
this program, a driving record should be considered
acceptable only if the operator has driven on a regular
basis without an avoidable accident for the last 12
consecutive months. No driving citations while
conducting county business with a vehicle, or does not
pose a threat to the County liability by having an
accumulation of driving citations and accidents.
27
Revision Date 09/24/93
e
e
e
5.
Physical Evaluation of Drivers - It is the responsibility
of the Department Head to advise the Central Safety
Committee whenever an employee experiences serious
physical impairment (i.e., stroke, heart attack,
cataracts, etc.) for the evaluation.
6. Driving Ability Evaluation - All drivers should be re-
evaluated should their driving experience warrant, at the
discretion of the Central Safety Committee.
7. Alcohol and Drug Use - No one shall be permitted to drive
a County vehicle who is under the influence of alcohol or
drugs. The use of alcohol or drugs while driving a
County vehicle may be cause for disciplinary action.
Prohibited drugs are defined as any drug which will
significantly, adversely affect driver judgment or
physical ability to control a vehicle while driving
(i.e., drugs which distort vision, ability to accurately
judge distance or speed, cause hallucinations or other
thought disorders.)
E.
PREVENTATIVE MAINTENANCE
Regular preventative maintenance of vehicles and equipment is
a proven method for increasing safety and controlling costs.
A loss of use of the key equipment at a period of peak demand
is costly. For this reason, an effective preventative
maintenance program will be put into effect in each
department.
1. Vehicles
a. Vehicle Inspections: Department supervisors are
charged with the responsibility of inspecting
vehicles on a regular basis to ensure that they are
maintained on schedule, kept clean, and properly
equipped.
b. Damage Inspection: Before beginning a shift, all
employees who drive or are assigned vehicles shall
conduct a pre-drive inspection prior to operating
any department vehicle.
c. Maintenance: All employees who drive or are
assigned a vehicle are responsible for insuring
that the vehicle is properly maintained and in good
working condition at all times. All normal vehicle
repairs and maintenance will be done at the County
Public Works Facilities at Port Hadlock. Employees
shall request repairs and general vehicle
maintenance through the maintenance supervisor.
28
Revision Date 09/24/93
e
-
-
Unauthorized Vehicle Maintenance: Employees shall
refrain from making unauthorized repairs to
department vehicles. Minor repairs, such as tire
changes, lamp replacement or maintenance of the
body exterior are permitted under this section.
Employees are prohibited from modifying, adding to,
or altering major components of vehicles. All
al terations , additions, or modif ications of
department vehicles are subject to the approval of
the Public Works Facilities shop.
e. Fuel, Oil, and Additives: Employees shall not use
fuel, oil, or additives in department vehicles
which have not been approved by the maintenance
personnel. Employees shall check oil and other
liquid levels at the time the vehicle is fueled.
d.
f. Vehicle Cleanliness: All employees who drive will
take appropriate measures to ensure that the
vehicle they operate is kept clean, neat, and
orderly at all times. Employees who drive vehicles
not assigned to them shall ensure that arrangements
have been made to properly clean the vehicle after
their use.
2.
Other Equipment. This includes chain saws, lawn mowers,
weed eaters, chippers and other powered equipment capable
of causing injury or accidents.
a. Each Department Administrator shall establish a
record-keeping system that includes, as a minimum,
the following:
1. Identifies equipment that is to receive
preventative maintenance;
2.
Identifies frequency
maintenance;
preventative
of
3. Records the cost of repairs and maintenance.
b.
Parts or functions frequently
preventive maintenance.
included
in
1. Lubrication;
2. Cleaning of essential parts;
3. Oil levels;
4. Replacement of filters;
29
Revision Date 09/24/93
e 5. Power source condition and function
(batteries, etc. )
6. Power transmission equipment
7. Noise suppression equipment;
8. Parts subject to wear.
c. Employees are to thoroughly check equipment before
use. Safety hazards or needed repairs are to be
reported to the appropriate supervisor.
d. The "Driver's Report of Accident" forms that are in
kits in all vehicles serve as a guide for obtaining
important information immediately after an
accident. The driver will fill out these forms at
the scene of the accident. This form should be
used as a basis for completion of the required
state Motor Vehicle Accident Report Form. It is
the responsibility of the driver to submit a report
to the appropriate department manager. -
e
F.
AUTOMOBILE AND EQUIPMENT ACCIDENT REPORTS.
1. This form is to be filled out at the scene for any auto,
truck, or equipment accident involving county-owned or
operated equipment. (Exhibit 111-1).
2. The Department Head will ensure a copy is kept in each
vehicle.
3. The Department Head will ensure the report is properly
filled and forwarded to the Public Works Director or his
designee.
4. Do not leave any spaces blank. If the information called
for does not apply, mark the space "N/A".
5. Direct your activities towards finding the names,
addresses and telephone numbers of all participants in
the accident and all witnesses. to the accident. In
particular, you should get the driver's license number,
vehicle license number and insurance company of all
driver's involved.
e
30
Revision Date 09/24/93
-
e
e
G.
6.
Department Heads are to ensure that each employee who
operates a County vehicle is trained in accident
reporting procedures. These are:
First:
(a) stop;
(b) set out warning devices;
(c) assist injured persons;
(d) notify the police;
(e) notify the appropriate County supervisor.
Second:
(f) get names and addresses of witnesses;
(g) fill out preliminary accident report promptly and
submit to your supervisor;
(h) have pictures taken if possible. Do not move the
equipment, unless directed by an authority to do
so.
Third:
(i) stay at the accident location until the County or
the insurance company releases the vehicle;
(j) all accidents must be reported (even small ones).
Fourth:
(k) Make no statements to anyone except: an officer of
the law, a County Representative; admit nothing--do
not make promises-do not argue; remember the County
will be judged by your actions.
ACCIDENTS INVOLVING COUNTY VEHICLES OR PRIVATE VEHICLES USED
FOR COUNTY BUSINESS BY THE JEFFERSON COUNTY SHERIFF'S OFFICE
Existing Jefferson County Sheriff's Office Rules and
Regulations will be followed.
31
Revision Date 09/24/93
e
e
e
111-3. PUBLIC INCIDENT CLAIMS POLICY
A. DEPARTMENTAL INCIDENT REPORTING PROCEDURES.
Accidents involving County personnel, dangerous conditions
witnessed on County property, and actions by employees which
may create liability for the County are all examples of
"incidents" which the County may be subject to for claims for
damages. It is extremely important that these "incidents" are
documented properly and in a timely manner so that the
County's liability can be minimized.
All accidents, no matter how minor, are to
immediately to the appropriate supervisor.
condition or circumstance which an employer feels
rise to a claim should be reported promptly.
be reported
Any other
would give
Included in this section are two accident forms which
departments are asked to use in reporting accidents. One is
an accident report for employees injuries, one is an incident
report for non-employees who may become a claimant for county
compensation. (Exhibit III 2-3).
It is important to remember that involvement in a vehicular
accident also requires the driver to comply with all legal
obligations for reporting to the appropriate law enforcement
agency. When injuries to County employees are involved, be
sure the industrial insurance accident reporting requirements
are also met.
Although not all accidents result in claims being filed
against the County, many do. The key to minimizing the cost
of these claims is good documentation of what happened and the
circumstances leading to the accident.
B. CLAIMS FILED AGAINST JEFFERSON COUNTY BY PERSONS OTHER THAN
EMPLOYEES
1. If a Department is contacted by a claimant, the
Department must refer the claimant to the Director of
Public Works.
2. The Public Works Office will provide proper forms to the
claimant.
3. County employees should not aid a claimant in the
preparation of a claim.
32
Revision Date 09/24/93
e
e
e
C.
POTENTIAL CLAIMS
1. A potential claim is a liability threatening situation.
For example, whenever a County employee is involved in an
automobile accident, there is a potential claim until a
claim is actually made against the County by the other
driver. Another example would be a citizen who falls and
is injured on County property.
2. Whenever a County employee becomes aware of a potential
claim, he/she must report it immediately to his/her
supervisor. If the supervisor cannot be reached, the
employee must report the potential claim directly to the
Risk Management Claims Administrator or Public Works
Director (Risk Manager). If possible, the name, address
and telephone number of the individual should be
obtained.
Department of Public Works/Risk Manaqement
Renee Talley, Claims Administrator
Department of Public Works
P.O. Box 1220
Port Townsend WA 98368
3.
If a potential claim involves injury, it should be
reported to the claims administrator in person or by
telephone at the earliest possible opportunity.
4. At the scene of an accident, do'not make any'statements
regarding fault or liability. Do not argue.
33
Revision Date 09/24/93
e
111-4 PUBLIC FACILITY LIABILITY PREVENTION
A. Because Public Facilities represent exposure, which can have
a serious impact on the County's financial structure from
accidental or uncontrolled losses, the Director of Public
Works or his designee shall act as the County's risk manager.
The duties of the risk manager shall include:
1. Identification of risks.
2. Measurement and analysis of risks.
3. provision of methods for handling the risks.
4. Selection of methods for handling identified risks.
5. Continuation of monitoring activities of selected
techniques and problem ares.
B. The policy of Jefferson County is to have our facilities with
a high concentration of non-employee traffic inspected on a
normal basis at least each year. These areas include, but are
not limited to:
e
1.
2.
3.
4.
5.
The county Courthouse complex
Fairgrounds (prior to fair opening and during the fair)
All Parks
Swimming areas
Health and Human Resource service areas
The formal annual inspection shall include the following:
1. Physical structures
2 . Equipment
3. Procedures, including the handling of cash and'valuables
4. Working conditions
5. Qualification of employees
6. Review of risk assignment to amusement parks and any
other provider of facilities, equipment or services.
In addition to annual formal inspections the Department
Administrator's will be responsible to keep an ongoing
inspection of those areas they are responsible for. Safety
Committees with monthly self inspections should be used to
help accomplish this.
C. GUIDELINES - The following are some of the considerations that
the Department Administrator should keep in mind while
conducting the ongoing inspections for identifying and
eliminating risk.
e
34
Revision Date 09/24/93
1. CONTROL OF VISITORS
e
a.
Members of the public including, salesmen,
repairmen, vendors, inspectors and others should be
restricted to specific areas or accompanied by
County representati ves. They should be issued
personal protective equipment, as appropriate.
2 . LIGHTING
a. Exterior and interior working surfaces should be
adequately illuminated and maintained.
b. Adequate lighting should be provided for facilities
that are in use after dark. Areas with security or
access needs shall have continuous lighting during
hours of darkness.
3. ON PREMISE EXPOSURES
e
a. Areas of operations restricted to other than
employees should be posted with signs prohibiting
entry.
b. All exits should be clearly marked, unblocked and
unlocked.
c.
When facilities use and store flammable material
and cleaning solvents, no smoking signs must be
placed in these areas. It is a good idea to have
designated smoking areas for employees and visitors
unless the facility is designated a non-smoking
work place.
d. Fire extinguishing equipment is required in all
facilities. The departmental Administrator should
be certain that all personnel are aware of its
location as well as trained in the use of such
equipment. Familiarity with fire codes is a must.
e. All facilities should be equipped to provide
emergency first aid. All swimming pools or
swimming areas are required to have lifeguards who
are trained in first aid procedures.
f. Periodically, all electrical wiring should be
inspected by a qualified person to insure that it
is in good condition and not overloaded causing
possible fire hazards.
e
35
Revision Date 09/24/93
e
e
4.
e
g.
A sanitary kitchen is a must. It should be clean
and free of greased accumulation as well as loose
paint and plaster. Unused food should be disposed
of immediately.
h. Establish a regular schedule which will keep your
premises an buildings in good repair and free of
all hazards with which the public may come in
contact.
i. Public use of your buildings normally includes
elevators, stairways, halls, lobby, conference
rooms and restrooms - all of which are potentially
hazardous if poor housekeeping is tolerated. Some
things that should be checked regularly are:
(1) Provide adequate waste containers,
conveniently placed.
(2) Remove trash daily.
(3) Keep storage areas uncrowded and uncongested.
(4) Use non-slippery wax on floors.
(5) Replace frayed and worn carpeting.
(6) Keep restrooms clean and well lighted.
(7) Fire Evacuation Plans current and updated
showing Fire escape routes, first aid kit and
fire extinguishers, fire alarms locations.
OFF PREMISES EXPOSURE
a. Illuminating devices installed should be inspected
periodically to assure proper working order to
avoid the possibility of bodily injury.
b. outside storage areas should be kept free of
combustible trash to reduce the possibility of fire
and its spread to adjacent properties.
c. Outside areas that may be used for flammable or
other hazardous materials should be planned and
maintained to minimize the probability of damage to
adjoining properties.
d. Public officials should be consulted in planning
for evacuation of the areas of the facility in the
event of catastrophe such as major fire, or
possible explosion or bomb threats.
36
Revision Date 09/24/93
e
A.
e
-
111-5 PROPERTY LOSS AND FIRE CONTROL
Recognizing that not all of the County facilities are not
modern structures and some ar more susceptible to fire damage
than others, the Board of County Commissioners has established
the following policy.
1. Fire prevention and control
a. The key to fire control is prevention and control
of small fires. What is done in the first five
minutes of a fire will likely have more effect than
what can be done in the next five hours.
b. The priorities of small fire control are:
(1) Sound the alarm - don't wait thinking perhaps
you will be able to control the fire.
(2) Preserve life by seeing the building
occupants are warned and assisted where
possible.
(3) Fight the fire with the resources available to
you. Remember no one will be criticized' for
'sending for help if it turns out to be
unnecessary. All concerned will suffer if
help arrives a few minutes too late.
c.
Inspection - The Department Administrator and his
supervisor have the responsibility for day-to-day
inspection as a function of their management
duties. Some guidelines for inspection are:
(1) Storage of flammable liquids -- Only the
quanti ty for one day's operation is to be
found outside an approved storage location.
(2) Industrial Housekeeping - Areas cleaned up and
flammable substances properly controlled.
Debris removed from the building to approved
locations on a regular and frequent basis.
(3) Sources of ignition identified and properly
controlled or eliminated.
(4) Means of Egress - Aisles, walkways, stairs and
ladders kept open with a clear path to exits.
(5) Alarms and Fire Fighting Equipment - Kept
available and accessible at all times. Checks
made regularly to see that it is in proper
working condition and prompt action taken if
it is not.
(6) Smoking confined to designated areas have been
inspected and found safe for smoking.
37
Revision Date 09/24/93
2. Education and Training
e
a.
The De:partmental Administrator shall assure his
superv1sors and employees are trained in fire
priorities, how to report a fire and simple fire
extinguisher operation.
Supervisors shall assure new employees are trained
in requirements of this manual.
b.
3. Assistance in meeting the provisions of this chapter is
available through the office of the Public Works
Director.
B. STATE AND FEDERAL REGULATIONS - Several State and Federal
regulations apply to fire prevention and controls. They
include, but are not limited to:
1. OSHA - Federal Occupational Safety and Health Act.
2. WISHA - Washington Industrial Safety and Health Act.
3. NFPA - National Fire Prevention Association regulations
adopted by reference as part of WISHA.
4. Hazardous Substances Act.
e
The Departmental Administrator may receive assistance through
the office of the Public Works Director or his designee should
he require assistance with various laws affecting fire control
or hazards.
C. POST FIRE PROCEDURE -The Departmental Administrator is
responsible to supervise.
1. Water Removal - to be taken care of promptly so as to
minimize damage to facilities, equipment and'records.
2. Machinery and Equipment - See that it is dried and oiled
as indicated. Prompt action by the Administrator may
save valuable equipment. The Administrator is to assure
machinery and equipment is stored in temporary locations
where it will be protected and safe from theft.
3. That a record is made of the amount of damage for each
item, its cost of repair and replacement.
4. That security systems which may have been interrupted or
put out of commission by a fire, are fixed. Guard
service may be necessary in the interim.
5. That a prompt report is made to the office of the County
Commissioners. This includes an assessment of your
department I s ability to perform assigned functions and an
estimation of when full function can be expected.
6. That a Fire Loss Account is set up to record all expenses
that developed from the fire. .
7. That authorities investigating in arson or other related
matters are assisted.
e
38
Revision Date 09/24/93
e
111-6 NOISE PROTECTION
A. MANAGEMENT
1. The County will provide approved personal protecti ve
equipment, including, ear plugs of soft sponge rubber,
ear muffs and other approved types of noise suppressors
protection equipment that is adequate and comfortable to
assure use when needed.
B. SUPERVISORS
3.
4.
e
5.
1.
2.
Supervisors are to assure that Administrative
instructions are followed.
Supervisors will instruct employees that use of personal
hearing protection is a condition of employment (where
indicated) , and answer questions from employees
concerning noise protection equipment and policy.
Supervisors will assist employees in selection and
fitting of hearing protective devices when needed.
Supervisors will conduct repetitive, informal inspections
of their work areas, to assure that employees do not
become lax in the use of hearing protection equipment.
Supervisors will report to management willful, deliberate
or evasive conduct by employees who fail to properly wear
required hearing protection equipment.
C. SAFETY OFFICER
1. The County Safety Officer shall:
a.
b.
c.
d.
e.
f.
g.
h.
e
Make formal safety inspections of all County
facilities.
Prepare a formal written report of his inspections.
Note on his report any failure to comply with
pOlicy.
Assist as needed in the selection of approved
hearing protection devices.
Assure that Supervisors are initially instructed in
their responsibilities and receive additional
instruction on an as-needed basis.
Instruct the Safety Committee in matters pertaining
to hearing protection policy.
Conduct review or re-training as required by a
change in supervision or Safety committee
assignment.
Consult with Management on needed changes or
alterations in policy.
39
Revision Date 09/24/93
e
e
e
D. FEASIBILITY
1. Engineering controls for noise reduction have been
studied and it has been determined they are not feasible;
therefore, the County will rely on Management controls
and the use of personal protective equipment. The study
shows:
a.
Because of
operations,
feasible.
the dispersed nature of County
engineering controls are not usually
b. Known engineering controls would not result in
compliance without Management controls and the use
of protective equipment.
40
Revision Date 09/24/93
e
e
e
VEHICLE ACCIDENT
CHECK LIST
STATE
OF
WASHINGTON
VEHICLE
LICENSE NO.
-1-,-.-.-
Exhibit III-1
KEEP CALM
1. Stop immediately. If you are not seri-
ously injured, move your vehicle olf the
road and turn olf ignition. Suggest that
others do the same. Protect the scene of
the accident with tralflc control devices.
2. Make no admissions or take any blame
for the accident.
3. Offer assistance. Give Arst aid to the ,
injured.
4. Be sure the appropriate law enforce-
ment agency (preferably the Washington
State Patrol) is notified and wait until
the enforcement officer arrives at the
scene.
S. Call your supervisor who will in tum
notify your Safety Officer.
I 6. ~;~:t:..hicl. is #1, other_v~h~~._~~."
~-------
I"
I
1\
I I,
I ;
, \
,C\.E \~~\
01",El 'IE'"
Or\'ler,/ ,.- _"" .'
a. .1c\ress, ,." ": er's \.ic.l'lo.
",0 .' on" ,
Se)(. , '
" ot6irth.
oate ?\ate l'lo.
\.\,e\,\se ,,'
O""ner
~c\dress
?hone Co
c:e .
'nsuran , '
~ge\'\t" ..' ,
,,^oke of ca~'\eage ' ' ."" "., llUft\befS
OdOf\'\eter' d \.\C;enst ____'
Get llaft\es an _" _ "/ _' ' _/ \ - ,
State.
,City
.....
I,:,
"
\
o
, t W\tt\esse~
lames ..
__---r
.-- ::...:::::::~.""'."''''''''.''--
_.w......
-
~ ,
__---or
I
--~.---
------
4: Get the Details
--- -~----'-'.- .---- --
5. Draw a Sketch
-,- '----r
-- I
,
,
41
6. Cbeck These Poinis
ACCIDENT REPORT
JEFFERSON COUNTY
P.O. BOX 1220
PORT TOWNSEND, VA 98368
NAME DEPAR'lMEHTIDIVISION DATE OF ACCIDENT
ADDRESS JOll tITLE LENGTH OF EHPLOYHEHr
SUPERVISOR HCM LONG IN PRESENT POSITION
WORK BEING PERFORMED AT TIME OF ACCIDENT
PH.
DESCRIBE ACCIDENT REPORTED TO WITNESSED BY
. A.
LO:ATION OF ACCIDENT B.
C.
TIME OF ACCIDENT D.
E,
NATURE OF INJURY DATE VISITED DOCTOR NAME OF DOCTOR
NAME AND ADDRESS OF HOSPITAL
WHAT r;IND OF FIRST AID WAS REQUIRED
DESCRIBE ACCIDENT SEQUENa:
WHAT COULD HAVE BEEN DONE TO AVOID THE ACCIDENT
PUAH zrm1l1l nIB TOU 10 ran !1I1Pll"lsta. AItr MX:mnrr lIIlS11U1Jt'l: 11t rrar rIM ~ MSlJ .AIn " 1JOC%'rm's UTl/f1lr1l ar InSlCAl. f:>>M:17'I1lS ATrM:1l1l1J. PllR
11M: Z9'.Z4-0Z~ (" ItDUlfU'S URarSlUun. 'lllfPUlfllU S1l~ //AU .. PIDWn U7Or1' 10 r.Ull 1IDIULln' _",IStJ1. tIT UC1I 11tlI:1Sl"uAr. 1Jl.zJttr-. 1!1fPIDrU
.aar IIl1TIlD/fIZ1!S nil UUAsZ ar A1tf lf1l1JlCAl. 11ttrla1fAr1rM n1lr11lDrf' 10 IfF CU11I 10 nil J"r1!Dt:JI( t:arrrl ct.UIfS t:OOItD11f.l1'rm. IJO nzsar S6~ IIrant A1tf Ul:A1.
UA.Uun 10 1!1InmU ,.,. /f6UAS11Ir: sa JlI'RlRILU'101r.
~SlJPERVI_ SIGNA_
DATE
EMPLOYEE SIGNATURE
DATE
42
Exhibit 1II-2
e
NON-EMPLOYEE
ACCIDENT/INCIDENT REPORT
IINCIDENT NO:
NAME: DATE OF INCIDENT: NATURE OF INCIDENT:
ADDRESS: ACTIVITY OF SUBJECT
PRIOR TO INCIDENT:
PHONE:
LOCATION OF INCIDENT: REPORTED TO: WITNESSED BY:
1.
TITLE: aaaress
pIione
WEATHER CONDITION: 2.
aaaress
I TIME OF INCIDENT: pnone
I
NAME AND ADDRESS OF HOSPITAL:
~T KIND OF FIRST AID WAS REQUIRED:
WITNESS STATEMENTS:
REPORTED BY (SIGNATURE)
DATE
INVESTIGATED BY (SIGNATURE)
DATE
TO: CLAIMS ADMINISTRATOR
PUBLIC WORKS DEPT.
JEFFERSON COUNTY COURTHOUSE
Exhibit 111-3
e
Revision Date 07/08/93
43
-
e
e
DOCTOR'S ESTIMATE OF PHYSICAL CAPACITIES
Jefferson County Auditor's Office
P. O. Box 563
Port Townsend, WA 98368
xu. of In jured WorJcer
I Claia !lWabar
ll.tur. of Injury
Doctor H&lUI , Addr...
C.er Doctor:
In order to lIanaq. th1a injured worJcer'1I induIIUial
1nsurane. elaa, va n.ad the follovinq ques1:iona
answered. Pl..... complete and return this tor. to
the above addr....
1. In your op1n10n, w111 your paU.n~ Il. pllye1eally aIll. to re~urn to the pr.vioua job or uauIIl occupaUon?
o 0
Y.. Ko If y_, vIlen?
2. Ia further lIed1eal U_1:lIene p annec:l?
Ea1:i,..1:
Completion Cata
y"_DO _
:If y_, what kind o~ :reat:aan't?
3. If there are aiqn1f1can1: r..Uietiona, vIlidl of the followinCJ _u14 Ile U:ai1:ad in an . hour day as a result of the condit10ns aec.ptec:l
under th1. cleill:
dlecJc on.
Condition lIhr_ r_ Reaaan tor a...'tricUon
au1ctecS aU1e~ad
1ttinCJ
1:and1nCJ
alJ<1nq
nd1nCJ
quae~1nq
.ealinCJ/=avl1nCJ
finCJer1nCJ
l1andlinq
aadl1nq
liftinCJ
arryinCJ
peratlnq foot conuol.
1111.1linCJ
axpoaure-dust, twa_, etc.
...1nCJ/I1....inCJ
coqn1Uv. (head injury )
O1:her (plea.. axplain)
a
II
"
Ile
II
Jcn
r
c
o
c
.. Whae other condit10n. aUec~ parfor1lanc.?
ProdUeinCJ vIlae r..ericeiona?
5. i~.~Oioth..:.:o~~~:~ :'~'fcu:,,:?parforsane_llaaecl pI1ye1cal capac1tia. .valuadon, ,..y your padene Ile teseed to tolarenca?
5. You :LaY racollllend a l1cenaad oc.:upaUonal or licen.ed pI1ye1cal tharapia1: for th1. '.valuaeion: Phon.!lWabar
K.....
No Rec:cmlendat1on 0
Addr...
7. TIl. above infor>l&eion 1& Ilaaed on an ."aainetloD Phyaician'. Siqna1:ur.
of thi. o1iene on (date)
ToeSay'. Cate;
Exhibit 111-4
44
-
111-7. BOMB THREATS AND EXPLOSIVES
SECTION A
DEPARTMENT HEAD GUIDELINES
FOR
ORGANIZING AND IMPLEMENTING YOUR
EMPLOYEE BOMB SCARE TRAINING PLAN
I. SUPERVISOR/EMPLOYEE MEETING
A. KEEP YOUR PEOPLE INFORMED
Before you begin to implement anv bomb scare procedure, management
should meet with all personnel to fully inform them of the reasons
for such a plan and the need for their total cooDeration if it is
to succeed.
e
Why?
1. Because without their full cooperation, your plan has little
chance of success.
2. Because if they find out about any bomb scare and/or bomb
scare plan from rumor or any other source, not only will you
lose face and loyalties - you will probably run into a great
deal of resistance.
3. Because if you don't fully eXDlain your bomb scare plan to all
employees (emphasizing the importance of their cooperation for
the welfare and benefit of all concerned), you may also find
yourself in violation of the law, union regulations and just
plain good human relations practices.
4. Because if your employees know you have an effective bomb
scare plan in operation - it could serve as a deterrent to
bomb calls from County employee's, and from disgruntled former
employees as well.
B. HOW DO YOU START THE MEETING?
By presenting the facts - Clearly, Honestly and Directly.
1.
Bomb scares do exist. They are, unfortunately, a fact of
life.
e
45 Revision Date 09/24/93
-
e
-
C.
2. For the safety and welfare of all concerned, each and every
bomb scare must be treated as the real thinq until proven
otherwise.
3. Therefore, it is necessary to implement a bomb scare plan
involving the full cooperation of all personnel and insuring
(as completely as possible) the protection of all people and
property.
4. And an internal bomb scare plan - one that is carried out by
knowledgeable employees - offers the best opportunity for
success with the least chance of injury or inconvenience.
5. Once implemented, the bomb scare plan will see to it that g
twentv five cent t>hone call won't put the county out of
business.
Once you have made your point about the necessity for an employee
bomb scare plan, you can then move on to specifics.
PRESENTING THE BOMB SCARE SEARCH PLAN
A word of advise:
You must make it clear from the beginning that this is a bomb
search and communications plan, not a bomb disposal plan. NO ONE
except a bomb disposal expert should ever touch a suspected bomb.
(And, indeed, nobody really wants to - unless false or misplaced
heroics are involved.)
Also, you will find your people much less apprehensive and more
willing to cooperate if they understand that they are not expected
to handle a bomb - but merely to search for it and report their
findings. (Actually, the search is probably safer for personnel
than immediate evacuation...but that will be covered later on.)
We therefore suggest that you imprint the following legend in big
red stencil letters on the top and bottom of each page in your
Employee Search Plan:
IF YOU THINK IT IS A BOMB.
DON'T TOUCH IT.
46
Revision Date 09/24/93
e
--
e
D. WHY AN EMPLOYEE BOMB SEARCH PLAN?
Recent studies have shown that the safest approach to a bomb scare
is not immediate arbitrary evacuation.
Why? Because bombers with limited access very often place their
devices close to outer entrances and exits. And that means that
instead of moving to safety, the evacuating personnel may be moving
closer to the bomb.
It is, therefore, advisable, in most cases, that everybody stay put
until the situation is quickly evaluated. The people who can help
most in a successful evaluation are the employees themselves. Why?
Because they alone know what does and does not belonq in their work
areas.
Make it clear to your people that by conducting their own searches,
they are actually contributing to their own safetv.
Bombs don't always look like a bomb. (Or tick like bombs). They
can look as innocent as a cookie box or an old hat or a pair of
galoshes.
Only the person who works in a specific area every day can tell if
the cookie box or the galoshes really belong there - or if they
have been placed there by some maniac bent on destroying lives and
property. A stranger conducting the search simply wouldn't have a
chance.
But if each employee covers their own work area - the search, the
scare, and the down-time can be handled quickly and efficiently.
Everybody will be a lot safer and a lot happier, too.
REMEMBER: Nobody can afford to ignore any bomb scare. If there is
a bomb and it does go off, your employees and customers
could lose their lives. You could lose your personal
financial stability, to say the least.
E. WHAT SHOULD THEY LOOK FOR?
Remember, bombs don't have to look like bombs or tick like bombs.
Of course, in the case of an "open bomb" - where the elements are
readily visible - experienced people can easily be trained to
recognize dangerous devices.
But if the bomb is the "closed" type, it can look like anvthinq.
47
Revision Date 09/24/93
--
Bombs have been concealed in cookie boxes, oatmeal boxes, pop cans,
paper bags, pipes, letters, hand-deli vered packages, socks and
other items of clothing, newspapers, carrying cases of all
descriptions, even lunch boxes.
A suspicious package or object might be considered suspect for any
number of good reasons.
1. It might actually be labelled with the words "bomb" or
"explosives" or "danger" or "do not open" or "call the FBI" or
some other equally obvious slogan intended to attract
attention and frighten the person who finds it.
2. It might fit the description or location or other conditions
set forth in the actual bomb threat, (i.e., if the caller
says there's a bomb in the men's room - it could very well be
a bomb).
3. It might be out of place and nobody knows why or where it came
from, (i.e., a strange tool box left in the computer room, a
taped-up cookie box left in the women's room, an unclaimed
attache case in the clerk's office, etc.).
4. It might be making funny noises.
So, in telling your people what to look for in their search, the
general rule is simple:
e
When you're searchinq for a bomb. look for something
"that YOU don't know what it is."
(In other words, something that is out of place or
doesn't belong there.)
F. WHERE SHOULD THEY LOOK?
At your first training meeting, each person present should be
assigned a specific area of search responsibility.
The best way to illustrate this to any group is to have a large,
permanent floor plan drawn up - indicating every inch of space and
sectioned off into search areas. (You might want to give each area
a number or a color or a combination of all these - but whatever
your code, just make sure it's clear and simple).
Then, at the meeting, you simply identify and show each person
their area of search responsibility - perhaps even marking their
name in the proper space for added visibility. (And making very
sure they understand exactly what their area covers.)
e
48
Revision Date 09/24/93
'~
e
Once the plan goes into effect, this coded floor plan should be
kept at the side of the designated Responsible Person - the person
whom you select to be in charge of coordinating all bomb searches.
In addition to specific individual work areas, there are several
other easily accessible "general" areas that should be searched,
both inside and outside the building.
They are: near the entrance (inside and out), at the exits (inside
and out), on the roof, in waste receptacles, restrooms, phone
areas, store rooms, stair wells, hallways and even parked cars in
close proximity to the building.
Building custodians or janitors are the best people to handle a
search of these general areas since they have access to keys and
are more familiar with the side rooms of the building and the out
buildings, as well as the perimeter of the building.
Make sure that every single area gets searched at least once.
You'd be surprised how many areas frequently get searched five or
six times while other areas are completely ignored. It is the one
area you miss that can get you!
e
A WORD ABOUT THE DEPARTMENT'S RESPONSIBLE PERSON:
To avoid conflict and confusion at crucial moments, it is usually
wise to select your Department's Responsible Person from upper
management.
However, if you do decide to appoint someone other than upper
management, it is imDerative that you make it very clear from the
outset that their decisions are to be respected and their
instructions are to be followed bv all Dersonnel.
SHERIFF DEPARTMENT OFFICER-IN-COMMAND:
The Officer-In-Command (Incident Commander), will be from the
Sheriff's Office. This may be the first responding officer or may
be from upper management. He/she shall assume command upon arrival
at the situation and will be delegated authority to make whatever
decisions they deem necessary for the safety of the building
occupants.
e
49
Revision Date 09/24/93
e
e
e
G.
WHAT IF THEY DON'T FIND ANYTHING?
When a bomb scare alert does go out, each person should immediately
search their designated area and report to the Responsible Person
that he/she have done so and that the area is clear as he/she
evacuates the building. This should not take long. As each "all
clear" report comes in, the Responsible Person will simply mark it
off on their floor plan (or accompanying check list). The
Responsible Person, upon completion of the search of their area,
will then evacuate the building.
In this way, every bomb scare can be handled safely, quickly and
efficiently - with a minimum of disruption and/or down time. (When
the phony bomb scare caller realizes that the twenty five cent
phone call isn't going to cost the county money or make you shut
down every time he/she dials your number, they just may give up in
disgust. )
A Very Important Point:
It is extremely important that you tell your people to evacuate
directly to the evacuation staging area and remain there until the
"all clear" signal is given by the Sheriff's Office to re-enter the
building. With all personnel located in one area the Sheriff's
Office can interview all concerned in the most efficient manner.
H. WHAT IF SOMEBODY FINDS A BOMB?
If a searcher notifies the Responsible Person he/she has found a
bomb (or what they thinks is a bomb), the Responsible Person should
immediately notify the Incident Commander and" then complete
evacuation of their area immediatelY.
Spec if ic procedures for what happens next are covered in the
section on BOMB SCARE PROCEDURES.
For the safety of all occupants of the building, everyone will
evacuate the building whether a bomb is found or not.
iN ANY EVENT, THE EVACUATiON STAGiNG AREA SHALL BE iN THE FAR END
OF THE TENNiS COURTS FOR THE COURTHOUSE.
Upon accountability of personnel at the staging area, an alternate
area such as the Rec Center can be designated if the weather is
inclement.
50
Revision Date 09/24/93
e
e
II.
e
Once your Department's Responsible Person has instructed you to
evacuate, you will proceed to that designated area and remain there
until otherwise notified. It is important to remember that in the
event of an actual bomb situation the area surrounding the court
house will be congested with law enforcement and fire fighting
personnel and equipment. REMAIN CLEAR OF THEIR WORK AREA.
If at all possible, attempt to evacuate all non-employees as soon
and as safely as possible. You may have to instruct them as to
evacuation routes and procedures - but most importantly, maintain
a cool head. If you panic or display an excited emotion - so will
those about you.
You need to instruct all future employees to read the bomb threat
training plan and make sure they have a thorough knowledge of the
plan and their assignments. An uninformed employee may be more of
a hindrance than a help and, as a result, could get themselves or
someone else injured or killed.
It would be beneficial to post your procedures in a conspicuous
place in your office as a ready reference for employees.
The building must be secured following the evacuation. Customers
must not be allowed to access the building through side or rear
doors. If your department has an outside door, see that it is
locked.
All public meetings should have a contingency plan for interruption
such as a bomb scare. An alternate meeting place can be
predetermined, and upon evacuation, the attendees are notified and
a notice is posted stating the location.
A FEW MORE SAFE EVACUATION TIPS
A. In a real bomb situation, walls can be your very best friends.
1. A bomb causes damage three ways:
By Dressure. heat and fraamentation.
2. Unless there is flammable material in the affected area - or
additional incendiaries have been added to the bomb - heat
poses the least danger. It will generally be confined to a
very small area.
B. Glass can blind or lacerate people g qood distance away from the
bomb area.
Make sure everyone knows enough to stay away from windows and other
large glass objects during a bomb scare - even if they are in a
"6leared area."
51
Revision Date 09/24/93
-
-
C.
Just because an anonymous caller tells you a bomb is in one area
doesn't mean the other areas shouldn't be searched.
Don't stop lookinq when YOU find a bomb - because anybody who is
crazy enough to plant ~ could just as easily make two or three.
Don't trust the bomb scare caller. Search until every designated
area has been covered.
D. If an area has been securely locked - and you feel sure the bomber
couldn't have gained access - you might feel safe in not searching
there.
E. When you evacuate, make sure you evacuate to a safe. desiqnated
place. Do not evacuate to your private or county owned vehicle.
Vehicles have been known to be targets of bombers. Make sure the
staging area is sufficiently distant, has sufficient barriers and
is large enough so that people will not be in close proximity to
windows or other large glass objects that could shatter in a blast.
Make sure your safe evacuation place really is safe before you take
your people there! Make very sure the caller hasn't laid a trap
for your people to walk into.
III. MAKE YOUR PLAN FLEXIBLE
e
Every situation is going to be different. Every operation or facility
is going to be different so be sure to allow yourself the contingencies
you need to handle all bomb scare situations effectively.
A. How much time do YOU have?
In all cases, whenever the information is available, the number one
consideration in search evaluation is:
How lonq do I have to make my decision?
If the caller says, "I'm going to bomb your building", you can
generally feel safe in following your regular search plan. It's a
general kind of threat.
But if he says, "There's a bomb in the Clerk's office and it's set
to go off in fifteen minutes: - that's a lot more urgent and a lot
more specific.
52
Revision Date 09/24/93
e
You should know way ahead how you are going to handle a "time
threat" of this type.
1. will you have time to make a complete search before you
evacuate?
2. Will you order complete evacuation of the entire court
house immediately?
e
e
53
Revision Date 09/24/93
..
e
e
WHAT NOT TO DO
DON'T ignore bomb threats.
DON'T touch suspected explosives.
DON'T touch suspected bombs.
DON'T move suspected bombs.
DON'T move things that you don't know what they are.
DON'T open things that you don't know what they are.
DON'T place in water.
DON'T shake.
DON'T turn.
DON'T cut wires.
DON'T pull wires.
DON'T cut string.
DON'T pull fuses.
DON'T stamp out fuses.
DON'T undo glued packages.
DON'T pass metallic tools near suspected bombs.
DON'T move switches.
DON'T release hooks.
DON'T smoke near suspected bombs.
DON'T carry bomb outside.
DON'T carry bombs at all.
DON'T place near heat.
DON'T place near vital equipment.
DON'T investigate too closely.
DON'T move the bomb away from the people - move the people away from the
bomb.
DON'T get near bombs.
STAY AWAY FROM BOMBS!!!!!
54
Revision Date 09/24/93
e
SECTION B
RECEIVING A BOMB SCARE
I. ELICITING INFORMATION FROM THE CALLER
-
e
A. Personnel must be trained to receive and handle anonYmous bomb
scare calls crocerly.
The main problem in any bomb scare is, of course, to find the bomb.
Once you know that, you know which direction to take to get away
from it.
The saving of lives is the main consideration and the faster the
bomb can be found, the safer all persons will be. Also, faster the
area is searched and cleared, the faster your office can resume
normal operations - thereby saving valuable and expensive staff
hours.
By far the most important information to be obtained from the
anonymous caller is:
the exact location of the bomb.
You'd be surprised how many times the persons rece1v1ng the call
fail to ask where the bomb is located. They're usually so "shook
up" that they revert to useless questions and forget to ask
anything important; like WHERE, WHAT, HOW, WHEN, and WHY. These
are the most important questions any call victim can ask - and they
should be FIRST.
Or, if the call victim does ask questions, they usually stick to
the type that can be answered by "yes" or "no". This is also
inadequate. You have to get the bomber to talk, to get any
detailed information.
B. All cossible recicients of telechone bomb scares should be trained.
re-trained and trained aqain to ask the followinq auestions - in
the fOllowinq order - of any bomb scare caller.
(Naturally, if the caller volunteers information right off the bat,
the call victim will have to be sharp enough to eliminate that
question and move on to the next one.)
1.
2.
3.
4.
Where is the bomb? Exactly?
What does the bomb look like?
How will the bomb go off?
Why was it put there in the first place?
55 Revision Date 09/24/93
e
e
e
If the bomb caller says that they did not place the bomb -but it is
merely repeated information learned from another source, then the
call victim will have to be alert enough to change questions in
midstream.
No matter what the circumstances - or who the caller is - the first
auestion should always be the same:
Where is the bomb riaht now? Exactlv?
C. Don't olav fair with the bomb scare caller. They're not olaYing
fair with you.
Lie, flatter, challenge, feed false information to them. Express
commiseration and empathy. Anything to keep them on the line and
give you the time and information you need to catch them and avoid
death or injury to innocent people.
II. IMPORTANT POINTERS
A.
If the caller is not recorded, it is imoerative that the call
victim write down the exact words spoken by the caller as soon as
possible after they hang up and before the call victim forgets.
While caller in on the line, press "Enter 99" and call can be
traced; the caller will not hear this.
Upon fresh recall, the call victim may be able to estimate the
caller's age, sex, race, accent, nationality, command of the
English language, speech impediments or patterns, etc.
The caller's tone of voice and manner are other important
characteristics that should be observed and noted: loud or soft,
high or low pitch; fast or slow; slurred or clear; polite or angry;
intelligent or illiterate; happy or sad, etc.
B. Background sounds that are heard by call victims can often be
invaluable in determining whether the call is being made on or off
the premises; whether it's local or long-distance; what area or
neighborhood it's coming from; whether other persons are present,
etc.
It is also very imoortant that the call victim note exactly which
ohone line the call came in on. pressinq "Enter 99" will send a
messaqe to the switch. notinq the ohone line.
56
Revision Date 09/24/93
e
BOMB THREAT PHONE REPORT
Date and time call received:
Who took call:
Exact words of caller:
Was a Group identified as responsible? (If so, give name):
QUESTIONS: ASK IN ORDER
1. Where exactly is the Bomb?
2. When is the Bomb going to explode?
3. What does it look like?
~: What will make it explode?
How do you deactivate it?
6. Why was it put there?
COMPLETE THE FOLLOWING INFORMATION DURING THE CONVERSATION OR WHILE IT IS
STILL FRESH IN YOUR MIND!!!
CALLER'S VOICE:
Male
Young
Female
Middle Age
Old
Tone of Voice:
Accent or Impediment:
Background Noises:
Is Voice Familiar? If so, who did it sound like?
Any other details you can remember?:
Exhibit IV-1
e
57
Revision Date 09/24/93
e
e
A.
B.
C.
D.
-
IV. OTHER PLANS BY REFERENCE
CHEMICAL AND HAZARDOUS SUBSTANCE POLICY
The Hazard Communication Standard is the name for Washington
Administrative Code 296-62-054 through 05427, which implements the
portion of the Worker and Community Right to Know Act related to the
workplace. A separate procedures manual is being developed entitled
JEFFERSON COUNTY "EMPLOYEES RIGHT TO KNOW" PROGRAM.
BLOODBORNE PATHOGENS EXPOSURE CONTROL POLICY
Jefferson County has developed a Bloodborne Pathogens Exposure Control
Plan through the Health Department, using job classif ications as a
determination as to exposure risk. Departments having significant
exposure risks may develop their own plans.
These plans shall be available to all employees in the Jefferson County
Policies and Procedures Manual.
DISASTER PLANS
As Jefferson County Government is responsible for public safety as well
as County employees, County property and equipment, a separate disaster
plan is not included in this manual. Each work area shall have a
detailed disaster plan for that special area.
The Department of Emergency Management in the County Sheriff's Office
can be reached by calling 385-3831 for specific information on the
Jefferson County Comprehensive Emergency Management Plan for all-risk
disasters within the County.
When situations arise that exceed the capacity of County fire, medical,
or law enforcement services, plans and procedures prepared by Emergency
Management come into effect.
Natural disaster, hazardous materials safety, radioactive material
accidents and man caused disasters fall under the management of the
Sheriff's Office Department of Emergency Management.
58
Revision Date 09/24/93
e
A.
B.
e
-
V. SINGLE DEPARTMENT STATEMENTS AND PROCEDURES
This section of the manual is intended to be "your section". Include
herein policy statements you write to cover situations unique to your
department to help assure safety.
If you have suggestions for improvement of the County's safety efforts
as a whole, contact the Safety Officer through the office of the Public
Works Director.
59
Revision Date 09/24/93
......
e
VI. INDEX
.
ACCIDENT REVIEW BOARD . . . . . .. ...
Accident Repeaters . . . . . . . . . . .
Duties . . . . . . . . . . . . . . . . . . . . .
General . . . . . . . . . . . . . . . . . . . . . . . . .
Obj ecti ve . . . . . . . . . . . . . . . . . . ..... .
Organization . . . . . . . . . . . . . . . . . . . . . .
Recommendations . ............. ...
Scope . . . . . . . . . . . . . . . . . .
Table of Error . . . . . . . . . . . . . . . . .
BLOODBORNE PATHOGENS EXPOSURE CONTROL POLICY . . . . .
BOMB THREATS AND EXPLOSIVES . . . . . . . . . . . . .
Department's Responsible Person. . . . . . .
Employee Bomb Scare Training Plan . . .. ........
Implementing . . . . . . . . . . . . . . . . . .. ...
Make your Plan Flexible . . . . . . . . . . . . .. ...
Officer-in-Command . .. ....... .....
Organizing . . . . . .. .... . . . . . .
Presenting the Bomb Scare Search Plan . . . . . .
Safe Evacuation Tips . . . . . . . . . . . . . . . . . .
Supervisor/Employee Meeting . . . . . . . . . . . . . . . . .
What if somebody finds a bomb . . . . . . . .
What if they don't find anything . . . . . . . .
What not to do . . . .. ................
What should they look for . . . . . . . . . . . .. ...
Where should they look . . . ..........
Why an Employee Bomb Search Plan . . . . . .
CENTRAL SAFETY COMMITTEE . . . . . . . . . . . . .
Organization . . . . . . . . . . . . . . . . ..... .
Procedure . . . . . . .. ................
Purpose . . . . . . . . . . . . . . . . . . . . . . . . .
CHEMICAL AND HAZARDOUS SUBSTANCE POLICY . .. ....
DISASTER PLANS . . . . . . . . . ... ... .....
EMPLOYEE INJURY CLAIMS POLICY . . . . . . . . ....
Claims Coordinator . .. ..............
Employee's Responsibility. . . . . . . . . . . . . .
Manager's Responsibility . . . . . . . . . . . .
Supervisor's Responsibility. . . . . . . .. ......
FLEET ACCIDENT PREVENTION . . . . . . . . . . . . . . . . . .
Accidents Involving . . . . . . . . . . . .. ....
Automobile and equipment accident reports . . ....
Preventative Maintenance . . . . . . . . .... . .
Qualifications of Drivers . . . . . . . . . .
Responsibili ty of Supervisors . . . . . . .. ....
Standards for Acceptable Drivers . . . . . . . . . . . .
Statement of Policy . . . . . . . . . . . . . . . . . . .
.
60
Revision Date 09/24/93
15
18
17
15
15
16
17
15
18
58
45
49
45
45
52
49
45
46
51
45
50
50
54
47
48
47
13
13
13
13
58
58
25
25
26
25
25
27
31
30
28
27
27
27
27
II'"
-
FORMS
Accident Report . . . . . . . . . . . . . . . . . . . . . . .
Accident Review Board Findings and Recommendations
Bomb Threat Phone Report . . . . . . . . . . . . . .
Doctor's Estimate of Physical Capacities . . . . . . . . . .
Non-Employee Accident/Incident Report . . . . . . . . . . . .
GUIDELINES
Control of Visitors . . . . . . . . . . .
Lighting . . . . . . . .........
Off Premises Exposure . . . . . . . . . .
On Premise Exposures . . . . . . ..........
LOSS CONTROL POLICY . .. ...... ..........
Administration . . . . . . . . .............
All Employees . . . . . . .. ..............
Governmental Responsibility . . . . . . . .. ....
Supervision . . . . . . .. ... ..........
NOISE PROTECTION . . . . . . . . . . . . . . . . . . . . . . . . .
Feasibili ty .. ............. ....
Management . . . . . . . . . . . . . . .. .......
Safety Officer . . . . .. ..... ......
Supervisors . . . . . . . . . . . . . . . . . . . . .
POTENTIAL CLAIMS
Claims Administrator
PREVENTATIVE MAINTENANCE
Other Equipment . . . . .. ...............
Vehicles . . . . . . . .. ...............
PROPERTY LOSS AND FIRE CONTROL . .......
Education and Training . . . .. .......
Fire prevention and control . . . . .. ....
Post Fire Procedure . . . . . . . . . . . . . . . .
State and Federal Regulations . . . . . . . . . . . . . . . .
PUBLIC FACILITY LIABILITY PREVENTION . .. . . . . . . . . . .
Annual inspection . . . . . . . . .. .... , .
Duties of the risk manager . . . . . . . . . . . . .
Guidelines . . . . . . . . . . . . . . . . . . . . . . . . .
PUBLIC INCIDENT CLAIMS POLICY . . . . . . . . . . . . . . . . . .
Claims filed against Jefferson County ..........
Departmental Incident Reporting Procedures . . .
Potential Claims . . . . . . . .
RECEIVING A BOMB SCARE . . . . . . . . .. ...
Eliciting Information from the Caller . . . . . . . . . .
Important Pointers . .. ............
RECORDS AND REPORTS
WISHA-OSHA Records . . .
SAFETY COMMITTEES . .
Designation . . . . . . .
Documentation . . . . . .
Location . . . . . . . .
Responsibilities
Safety Bulletin Board
Terms of Office .
TyPes of . . . . . . .
. . .
. . .
. . . .
. . . . . .
e-
e
. . . . . . . . . ....... . 9
. . . .. . . . . . . . . . . . 10
. . . . . . . . . . . . . . . . 11
. . . . . . . . . . .. 11
. . . . . . . . . . . . . . . . . . 11
. . . . . . . . . . . . . . . . . . 10
. . . . ... ....... 12
. . . . . . . . . . . . 11
. . . . . . . . . . . . . . . . . 11
61
Revision Date 09/24/93
42
20
57
44
43
35
35
36
35
21
22
22
21
22
39
40
39
39
39
33
29
28
37
38
37
38
38
34
34
34
34
32
32
32
33
55
55
56
....
-
e
e
SAFETY OFFICER
Responsibilities of
SAFETY POLICY
SAFETY STANDARDS
Violation of
SAFETY TRAINING
Certification
Course Outlines
Departmental Training
General
Method
Records and Reports
Safety Meetings
SINGLE DEPARTMENT
Procedures
Statement
62
Revision Date 09/24/93
23
23
5
24
24
7
8
8
9
7
7
8
8
59
59
59