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Home My WebLink About005 92 f! {! : t/-u.D. ð&)¿ t2c7J1' ~pf-ó Óoy(),u"r ~~- hJ J /~"'!l F./14. £.eC. R?IJ( / -- ¡-S- - 9~ RESOLUTION NO. 'i-g? ORDER BUDGET APPROPRIATIONS/EXTENSIONS VARIOUS COUNTY DEPARTMENTS WHEREAS, the Jefferson County Board of Commissioners did on the 23rd day of December, 1991, declare that an emergency existed to provide the total sum of $119,532.47 to the Auditor-Elections, Board of Equalization, Cooperative Extension, Coroner, District Court, Health, Facilities Management, and Recreation Departments from the unencumbered Current Expense Fund and the sum of $25,000,00 for the County Fair for a budget extension due to unanticipated grant reimbursement in the County Fair Fund and to set a hearing on said emergency for the 13th day of January 1992, at the hour of 10:00 a.m.; and WHEREAS; this being the time and place set for said hearing and no objection or objection interposed; now, therefore, IT IS HEREBY ORDERED, by the Board of County Commissioners, that due to there being sufficient funds in the unencumbered fund balance of the Current Expense Fund that the County Auditor be, and she is hereby authorized to extend the budgets of the departments for the amounts as follows per the attached requests: CURRENT EXPENSE FUNDS: Auditor-Elections Board of Equalization Cooperative Extension Coroner District Court Health Facilities Management Recreation Total 12,500.00 3,000.00 1,500.00 4,000.00 2,250.00 69,882.47 20,000.00 6,400.00 119,532.47 ---------- ---------- JEFFERSON COUNTY FAIR FUND $25,000.00 APPROVED this 13th day of January , 1992, SEAL: ,,~" ,~ ,.' j /:'-~-~':': ' /,,' ~ ",'~~' c , i'~."""""',i'" . J""" í ". ' , . '... 1,,--:' \ t"..,-.¡¡¡", '.' . '/!! . . , \ .W , --" ',".', ~.t.- .~,:<.: '," . ", . . '. \,~:. JEFFERSON COUNTY BOARD OF COMMISSIONERS " ATTEST: ,(rl 1~, :f~"~ . on -73 ----- --- - -' ".-- '- TO: BOARD OF COUNTY COMMISSIONERS RE: REQUEST FOR EMERGENCY APPROPRIATION December 18, 1991 Date Gentlemen: Please be advised that after a thorough examination of my current budget it appears that the amount allocated in BARS Account No, of $ of the category is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find there are no funds available to transfer into the deficient account. Therefore, I request an emergency appropriation in the amount of $ (PI 4 tT1J for this current year for the following reason{s) as outlined below: BARS Acct. No, 10 0601 Cateaorv Clerk Hire Pool Amount $4,800.00 31 0021 Recreation Supplies $1,600.00 Reason for Appropriation: These are are blocks of money that will be transferred within the Recreation Btrlget. Underestimated clerk hire hours for pool, expanded synchro and swim club programs, increase demand for American Red Cross swim lessons. Needed pay teachers more money to retain quality instruction. By demand, the PT Cornnunity Center Youth Area ;::,; ~ ~=. am clark HITe for Rw;;mji-~I Recreation youth programs in Soccer, Basketball and T-Ball all increased in ffc('t!'ozhtfN participation, Recreation Youth area required -- an increase of supplies and replacement equipnent. f);; Department Revised 7/91 't~ ¡ æ ~{}.¿ç 00 '. '. c.) ..-- 3' - t - TO: BOARD OF COUNTY COMMISSIONERS RE: REQUEST FOR EMERGENCY APPROPRIATION December 17, 1991 Date Gentlemen: Please be advised that after a thorough examination of my current budget it appears that the amount allocated in BARS Account No.OOnO 511. 700f $ 37.005.24 of the Elections Budget category is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find there are no funds available to transfer into the deficient account. Therefore, I request an emergency appropriation in the amount of $ 12,500. 00 for this current year for the following reason(s) as outlined below: BARS Acct. No. 00210 511.70 Category Amount 20 0000 Persormel Benefits $ 1,500.00 $ 4,400.00 $ 6,600.00 $12,500.00 (1) (2) (3) [j.l 0020 Election ~Vorkers 49 0020 Printing & Binding Reason for Appropriation: (1) Personnel Benefits were 1.IDderestimated when the 1991 budget was adopted. (2) Election activities in 1991 were greater than anticipated and resulted in greater cost for poll workers and inspection boards for the primary and general elections. (3) Sarœ as 11=2. *Please note that those increased activities impacted the cost allocations and $38,652.85 was billed out for the general election; we received $24,685.31 to date, which carre in after December 1st. I did not expect such a rapid response. We received payment from the State in record time~ These revenues are ov~r and above revenue projections for 1991. Department Revised 7/91 vOC' .tB::r.uÆ 00 74 - OFFICE OF THE JEFFERSON COUNTY AUDITOR po. BOX 56:J, COURTHOUSE, PORT TOWNSEND, WA fJ8:J68 (206) 385.fJllH MARY E. GABOURY, COUNTY AUDITOR MEMO Date: October 25, 1991 Attn: Jefferson County Commissioners Subj: Ballot Costs õfI~(~¿6 / i f / .'...,./ From: Mary Gaboury, Auditor ---------------------------------------------------------------- I have received the invoice from The Printery and it is $6,411.00 more than my $10,000.00 appropriation request (copy of invoice attached). Since the third quarter appropriations have already been advertised, I contacted Pat Kenna at The Printery regarding an arrangement for partial payment. She agreed to accept $10,000.00 in November and the balance in January. I also asked Pat to provide me with a more detailed breakdown of costs and a comparison to our primary election ballots. She complied and I'm enclosing a copy for your information. It impossible to know more than 30 days prior to election day what our ballot order will be like; whether it's a one-sided or two- sided ballot or how many ballot styles. This memo is to let you know that I will be requesting a forth quarter appropriation for $6,500.00. Thank you for your attention to this matter. Accounting :J85-9121 Elections 385-9119 Ucensing Recording 385-9115 0, 0385-9116 'j~ .18: fÞk'£ 7S FAX 385-9195 - - ".,,~- , <-:/Printert' . /«,. CommunIcatIons -=- - Invoice 617 TYLER STREET. UPTowr~ O"'TE PORTT~OL~~~~~~: W~H~~GT~?~ \ J!t@,---.__9.çtober21,1991 . . (20) 5-Ur1).LS c; [f. r OUR Nb'\l" FAX (206) 385-487 l!J :----:--_...!. 911695 , 911638 & \ l oar 2 r.r,\OURII:O 911637 Jeffereon Count Auditor UI " 3 b", Post orf ice Box 563 P'~¡j!;,:GCOW"JNIC^TION~FonH¡p[NI'\:~Ul~ 0 Full Service Pnn!ing 0 AdvertiSing Port TII\\nsend, \vA 98368 & Computer Forms 0 Graphic Design 0 Fast Low-Cost 0 Computer Typesetting Quick Prln!ing 0 Complete Rubber 0 Photograrhl( SerViCes Stamping ServiCe 0 Any Paper CoPYing Designers Printers Typographp,. 10 017 0 J7TC j; I f<ORD 01.0. Mise. Mary or Karen , r l ONE TIME CHARGES FC II' 1 HE FOLLOWING: TYPE, LAYOUT & PASTE-UP GENERAL ELECTION 1991 20 plates 58 plates 78 TOTAL Includes all type, layout, paste-up, and all b1ndery for 81 ballots - 4 not printed: Includes sample ballots ~,960 Absentee 2-sided ballots 11,085 Official 2-sided ballots 16,441.00 t @ FREIGHT: SUB-TOTAL: TAX: TOTAL DUE: DEPOSIT: -0- >, ~ p ¡. 16,441.00 PLEASE PAY FROM INVOICE TEPMS Nel C?'" j, i [)J,'S 1.5'>, per monti, lat" p?yment chargf a~f[ 30 d~_..s BALANCE: .. .- -- _. . tt'll ,"VI.. 18 f~~ 00 76 - - , r r"" f;", n\ , ¡.,.; lj, Printery Communications hCi 2 51991 ,- " . ' ! d , " -., ~' ':: ;? Mary Gaboury Jefferson County Auditor Jefferson County Courthouse P.O. Box 1220 Port Townsend, W A 98368 October 24, 1991 RE: Primary & General Election Billings Mary, Attached you will find a sheet of paper which itemizes further the Primary and General Election Billings. The size of the General Election, as you know, was very large. There were a total of 77 different plates. The Primary had 42 different plates. Also, the General Election needed 2-sided ballots while the Primary's were 1 sided. The sample ballot for the Primary was a standard 81/2 x 14" on a small format press, while the general sample ballot required a 12 1/2 x 17" size on a large format press. When we are handling large orders like this we can combine operations and be very efficient. Please know that I personally oversee all the operations on the ballot order and I assure you that they are done as efficiently, accurately and as cost-consciously as possible. Should you have any further questions, please do not hesita~~l~; Thank you, ~_.,.'" ""'~"'~,.."'" ,; ~ ::: ::{~;"~ ,. f¿) ~." ,',.'" j . / . / ",,'," ;.:, . '/'" '- ,.1 " "... '-..-.,} û{ !f~'V1J{¡~~p: '~, Pat Kenna (iF Tiler S~:¡.c.~ Por11úw"'.."ir' WA 98368 800,339.1256 20(i38~,125( Fa,",s'"",," 38~,.4:374 W',¡dt"'i ,," .(1221,3210 V{l. 18 rA~ 00 '77 Printers Typographers Desig ners - - Jefferson County Auditor Primary Election 1991 - 1 sided ballots Breakdown: Absentee $ 1253.34 Voter-by-Mail $ 417.78 Offiåal $ 7102.26 Sample $ 124.00 1955 180 11,907 Absentee Ballots with 6 different plates Voter By Mail- with 2 different plates Official Ballots with 34 different plates 42 plates total Sample Ballots 2500 Cost includes all type, layout, paste-up, and all scoring, perfing and finishing work as provided by Ballot specifications. Ballots include all test Ballots for each of the 42. Ballots are on 110# Springhill Index. Total:$ 8897.76 Jefferson County Auditor General Election 1991 - 2 sided ballots Breakdown: Absentee $4169.00 Voter-by-Mail $ 2084.00 Offidal $ 9797.50 Sample $ 390.00 2960 590 10,495 Absentee Ballots with 20 plates Voter By Mail- with 10 plates Official Ballots with 47 different plates 77 plates total Sample Ballots 3000 Cost includes all type, layout, paste-up, and all scoring, numbering perfing and packaging as provided by Ballot specifications. Ballots included on all test ballots for each of the 77. Ballots are on 110# Springhill Index. Total:$ 16,441.00 iOL 18 rAb~ 00 78 TO: BOARD OF COUNTY COMMISSIONERS RE: REQUEST FOR EMERGENCY APPROPRIATION 12-18-91 Date Gentlemen: Please be advised that after a thorough examination of my current budget it appears that th.e amount allocated in BARS Account No, 00610 of $ 11 , 798.00 of the Personnel Servlces category is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find there are no funds available to transfer into the deficient account. Therefore, I request an emergency appropriation in the amount of $ 1,000.00 for this current year for the following reason(s) as outlined below: BARS Acc!. No, Category Amount 00610 514.24 10 0010 Personnel Services $3,000.00 Reason for Appropriation: The Board of Equalization has had an extended season of hearings due to an increased number of appeals in 1991. Respectfully submitted, " 'í' , f \ 1 ~," f,' ¡ i . I" . L¡ V I.....}'" Lt..vi Board of Equalization Department Revised 7/91 VOL .18 fMtf 00 -79 '--- ,,! 1 ' TO: BOARD OF COUNTY COMMISSIONERS RE: REQUEST FOR EMERGENCY APPROPRIATION , " 12/11/91 Date Gentlemen: Please be advised that after a thorough examination of my current budget it appears that the amount allocated in BARS Account No. 0700 571.210f$ 64,390.85 of the see below category is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find there are no funds available to transfer into the deficient account Therefore, I request an emergency appropriation in the amount of $ 1500. 00 for this current year for the following reason(s) as outlined below: BARS Accl. No, Category Amount 571. 21 20 0000 Personnel Benefits $1500.00 Reason for Appropriation: Original budgeted amount was incorrect. ReS¡;¡;;¡ ;ø; tJ IJð4 Cooperative Extension Department Revised 7/91 'VOl 18 rAG: 00 80 TO: BOARD OF COUNTY COMMISSIONERS RE: REQUEST FOR EMERGENCY APPROPRIATION DprpmhPr ?1, lqql Date Gentlemen: Please be advised that after a thorough examination of my current budget it appears that the amount allocated in BARS Account No, 1510.41.10 of$13,000 of the Coroner's Misc. category is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find there are no funds available to transfer into the deficient account. Therefore, I request an emergency appropriation in the amount of $ 4 .000 for this current year for the following reason(s) as outlined below: BARS Acct. No. Cateaorv Amount 1510.41.10 Misc. $4,000.00 Reason for Appropriation: Within the past two weeks we have needed four additional autopsies. In addition, funds are needed for payment of the 4th quarter facilities charge to Kosec. Respectfully submitted, -----£) ~ ~ Coroner Department Revised 7/91 Nj- 18 fH,r on 81 .. . TO: BOARD OF COUNTY COM~ISSIONERS RE: REQUEST FOR EMERGENCY APPROPRIATION 12/16/91 Date Gentlemen: Please be advised that after a thorough examination of my current budget it appears that the amount allocated in BARS Account No.512. 40 49 2Oof$ 14000.00 of the iury fees category is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs. I find there are no funds available to transfer into the deficient account. Therefore, I request an emergency appropriation in the amount of $ } ()D<:::> -- for this current year for the following reason(s) as outlined below: . BARS Acct. No. Cateaorv Amount 40 20 Jury fees 1000.00 Reason for Appropriation: Respectfully submitted. ~11P nillin8),.<1m District Court Department Revised 7/91 VOL 18 HM 00. 82 - TO: BOARD OF COUNTY COMMISStONERS RE: REQUEST FOR EMERGENCY APPROPRIATION 12/16/91 Date Gentlemen: Please be advised that after a thorough examination of my current budget it appears that the amount allocated in BARS Account NdH2.40 3110 of$ 7219.21 Of the OffiC'e Fmpplip!=: category is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find there are no funds available to transfer into the deficient account. Therefore. I request an emergency appropriation In the amount of $ '7 Öð - for this current year for the following reason(s) as outlined below: BARS Ace.. No. Cateaorv Amount 31 10 Office Supplies 700.00 Reason for Appropriation: More than expected costs in office supplies. attributed to printing costs. Much of the expense can be Respectfully submitted, Sue Dillingham District Court Department Revised 7/91 '10'- 18 r~L' 00 83 - ---~-._. TO: BOARD OF COUNTY COMMISStONERS RE: REQUEST FOR EMERGENCY APPROPRIATION 12/16/91 Date Gentlemen: Please be advised that after a thorough examination of my current budget it appears that the amount allocated in BARS Account No. 512.40 41 4IØf$ 3800.00 of the Judge Pro Tern category is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find there are no funds available to transfer into the deficient account. Therefore. I request an emergency appropriation in the amount of $ 5SD - for this current year for the following reason(s) as outlined below: BARS Acct. No. Cateaory Amount 41 40 Judge Pro Tern 550.00 Reason for Appropriation: A defendant has a right to "affidavit" the duly elected judge. If the defendant does so within the allotted time, the request must be granted. We had more than the anticipated number of affidavits this year. As penalties gros stiffer and Judge Majhan rules on more cases, the more this process will take place, particularly with repeat offenders. Respectfully submitted. Sue Dillingham District Court Department Revised 7/91 JOt 18 r~rr on -84 TO: BOARD OF COUNTY COMMISSIONERS RE: REQUEST FOR EMERGENCY APPROPRIATION \'2--\ <ô-q \ Date Gentlemen: Please be advised that after a thorough examination of my current budget it appears that the amount allocated in BARS Account No. of$ of the -¡;',qri1if'";pq M,qn;:¡gpmpnf'" category is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs. I find there are no funds available to transfer into the deficient account. Therefore, I request an emergency appropriation in the amount of $ 20.000 for this current year for the following reason(s) as outlined below: 400.20 PERSONNEL BENEFITS Projected to be over 1991 budget $2.500 400.31 SUPPLIES Increased supply needs at all CommuIÚty Centers and Courthouse $5,000 400.32 FUEL CONSUMED Increased consumption at the Port Townsend Community Center and Courthouse $4 . 000 400.41 PROFESSIONAL SERVICES Increase in janitorial contract cost at the Gardiner Community Center $2.500 400.45 OPERATING RENTALS AND LEASES Increase due to the addition of the lease at ChaÍ1.d1ers $5.000 450.47 PUBLIC UTITLIES SERVICE Increase in disposal rates $1.000 Respectfully submitted. ~¡¿- n ~p~rtment ~ .-. r~~ \¡ú ~ ~7/1-. Revised 7/91 ':': 1°'1r- no A-C f. U BS TO: RE: BOARD OF JEFFERSON COUNTY COMMISSIONERS Request for Emergency Appropriation/Extension December 18. 1991 Gentlemen: Please be advised that after a thorough examination of my current budget it appears that the amount allocated in several of the BARS account numbers are insufficient to pay necessary expenses of this Department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find there are no funds available to transfer into the deficient account. Therefore, I request an emergency appropriation/extension in the amount of $25.000.00 for this current year for the following reasons as outlined below: {BARS Account ~umber and "I!llitl 12600 County Fair Amount: $25,000.00 Reason For Appropriation(s)/Extension(s): Extension of budget required from the County Fair's unencumbered funds to maintain a viable Capital Improvement Program. (Submitted by:) County Fair (Department) 'VOl 18r,~f,ç 00 8G ~fter a careful exa~inati~n nf all the expenditures within the C~UNTV FAIR budGet for the first ten m~nths of 1991 it has been determined that the budqet will be ceficient by approximately ~25,OO~.OO for the balance of the year. I TherefDre it is ;r.¡;¡c,:.tIe~ that this Dm::JUnt be transferred frem mone\j~ì which are available to the =CU~TV FAIR f~r the current year in order to maintain B viable Cacital Imorovement Proqram. ) I "< , I rl !J ,.,' .' ( f" ¿)( £~,() ¡~ ~'-'