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Home My WebLink About122 92 eL; 1;1' ) 1.2 . òf, 9~ f;t;vc It.(,y ) !Jð,¡'IM. / JEFFERSON COUNTY State of Washington RESOLUTION NO. 122-92 ORDER BUDGET APPROPRIATIONS/EXTENSIONS VARIOUS COUNTY DEPARTMENTS WHEREAS, the Jefferson County Board of Commissioners did on the 16th day of November, 1992, declare that an emergency existed to provide the total sum of $39,460.00 to the Auditor-Elections, Human Services - Substance Abuse, Planning Commission, and Coroner Departments from the unencumbered Current Expense Fund, the sum of $36,956.00 for a budget extension due to unanticipated grant reimbursement, $8,000.00 for appropriation from the unencumbered Veterans Relief Fund and to set a hearing on said emergency for the 7th day of December 1992, at the hour of 11:30 a.m.; and WHEREAS; this being the time and place set for said hearing and no objection or objection interposed; now, therefore, IT IS HEREBY ORDERED, by the Board of County Commissioners, that due to there being sufficient funds in the unencumbered fund balance of the Current Expense Fund and the Veterans Relief Fund, that the County Auditor be, and she is hereby authorized to extend the budgets of the departments for the amounts as follows per the attached requests: CURRENT EXPENSE FUNDS: Auditor-Elections Human Service - Substance Abuse Planning Commission Coroner VETERANS RELIEF FUND '7~ APPROVED this day of ¡~,,"f I;O~.f,t ,,'<.f)'~-".i¡" :' "C,' J" - 11,,"'-:""'" . .' '!) ..... . "1" i ~. <~ . """',' j" ~. \ ~....,.,... . ;III , ,"I(. '. ,.', . . If> . ~_. ..' . ~ , ':~'.':~" : '\, ';l ./ ,:. f1 "'~.., .. ,I ': *.. ~ ~ 4;. J * +'... . ,/ . \""',' '",'.- '-.....1 .,¡,.",,/ . . .' , , . . J .. r7ð1Æa if. f)j~j"",/, Lorna L. Delaney, Clerk of the Board SEAL: ATTEST: $ 31,360.00 36,956.00 3,500.00 4.600.00 $76,416.00 ----------- ----------- $8,000.00 ---------- ---------- December . 1992. 18 'Af: r". 0 J5~S TO: BOARD OF COUNTY COMMISSIONERS RE: REQUEST FOR EMERGENCY APPROPRIATION October 23,1992 Date Gentlemen: Please be advised that after a thorough examination of my current budget it appears that the amount allocated in BARS Account No. 001-02l-00Cbf $ 144.356.95 of the Elections category is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find there are no funds available to transfer into the deficient account. Therefore, I request an emergency appropriation in the amount of $ 31,360.00 for this current year for the following reason(s) as outlined below: ELECTIONS/00l-02l-000 BARS Acct. No. Cateaorv Amount 511. 70.31.0010 511.70.41. 0020 511.70.42.0010 511. 70.43.0000 511.70.43.0010 511.70.44.0000 511. 70.45.0010 511. 70.49.0020 Reason for Appropriation: Office Supplies Election Wbrkers Postage Travel/Election Staff Travel/Election Wbrkers Adv/legal Notices Rent/Polling Places Printing & Binding (Ballots) TOTAL : $ 150.00 $ 5,500.00 $ 1,000.00 $ 150 .00 $ 500.00 $ 700.00 $ 160.00 $23,200.00 $31,360.00 This request is necessary to get us through the Presidential Election. He conducted a special election in April that was not anticipated. This was in addition to the February election and the Presidential Preference Primary in May. Department . , - '.11'".... : :'... .". ......"... r,.,' a 1566 Revised 7/91 ,'" FISCAL IMPACT STATEMENT AUDI'IDR EIECI'IONS Department Program Budget Page No. 22-23 EMERGENCY APPROPRIATION 'ID COVER ACIUAL COST OF Bars. Line Item see request Proposal CONDUCTING EIECTIONS. FUTURE YEARS ESTIMATED BUDGET OF PROPOSAL IF ADOPTED (a) Budgeted Amount For Proposal (b) Proposed Change in Budgeted Amount (c) (d) Proposed Revised 1st Subsequent Current Year Year Budget (a+b) (e) 2nd Subsequent Year Direct Cost $ 144,356.95 $ 31,360.00 $ 175,716.95 $ -'. " $ ..J. " Other Costs $ $ $ $ $ (Detail below) '¡~ will not incurr another Presidential Preference Primary and C::eneral until1996. Staffing Costs for conducting elections are al10cted & Sources of Revenue for Proposed Change and Subsequent Years: billed out to the appropriate jurisdictions. The state does not reimburse cost in even years. $ $ $ $ $ $ $ $ $ $ Space-Related Impacts: Will proposal result in any additional space requirements? Yes No If yes, how will these requirements be accomodated? (Attach additional sheets as required) Administrative Support & Other Department Impacts: (Attach additional sheets as required) BOCC Budget Goal or Objective met with this Proposal: YES. MEET MANDATED REQUIREMENTS. Remarks: (Attach additional sheets as required) 10/23/92 Date Budget Manager VLìi. 18 rAh~ 0 1567 Date MARY E. GABOURY, COUNTY AUDITOR tftJ {! (L, ~' ,- ~,~ , F'fT r/~",,-,-';;;"- ',' , ,a! "'--j' , ' .f" .;:'!?-' .,_1 í ' .:~r~. -- , ('11' : - ,,'4 lA, - ~,,'t)'-Î""'f.~~I- "'.,','"1,, ~,,'~,~-,-," 1""."" ~ '",-';t.,. .,/,' "0' 1.. -:;õO;>;¡:'f""- '" Æ .rC"'" " ...: ';~. . fie ,~, ~,Il " "'-, -,. ",' ',1', '. "'~,' <11 ,"~i..í ~h ¡;;' -. ';t'" ilt'£"""~,,~,"-,, i,' u ).,~'~~,. ",,1~;~~:.:1i-,~ :1i!!~-'-"""i<æ'::~~;":------- ----- ..., OFFICE OF THE JEFFERSON COUNTY AUDITOR PO, BOX 563, COURTHOUSE, PORT TOWNSEND, WA 98:368 (206) 385-9118 Date: Attn: From: Subj: October 14, 1992 Gary Rowe, Budget Manager Mary Gaboury, Auditor Emergency Appropriation v}../" /...--....,~ J.., It I~ ~ ; \ l~' '\.j \ì / -" ( \ MEMO -------------------------------------------~--------------------- We have received the invoice for printing associated with the November presidential election. Our first absentee mailing is more than sixteen hundred (1,600) ballots. The number of registered voters is in excess of 15,000.00. We know it's going to be a big election. It's difficult too estimate how big. Hopefully, there will be some small amounts available for line transfers to cover shortfalls within object level. At this time, I will be requesting an emergency appropriation for $32,030.00, as follows: TOTAL: $ 370.00 $ 6,000.00 $ 550.00 $ 1,000.00 $ 1,000.00 $ 160.00 $23,200.00 $32,030.00 511.70.31.0010 511.70.41.0020 511.70.43.0010 511.70.42.0010 511.70.44.0000 511.70.45.0010 511.70.49.0020 OFFICE SUPPLIES ELECTION WORKERS ELECTION WORKERS TRAVEL POSTAGE AD/LEGAL NOTICES RENTAL/POLLING PLACES PRINTING/BINDING Reason: We conducted more elections than projected and actual costs came in higher than projected. There was no way to determine what the actual costs associated with the Presidential Preference Primary would be. We recovered most the cost of the spring special elections and have billed the state for their share of the PPP ($29,800.00) . NOTE: We are not reimbursed by the state for primary or general election costs in the even years. VOl. 18 iHe 0 J568 Accounting 88;;-9121 Elections :385-9119 Licensing :385-9115 Recording a85.!H16 FAX aS5-9!95 OFFICE OF THE JEFFERSON COUNTY AUDITOR ,r:l-~'-~;' :~f~' .-:~ r--:'ff_~ ,..-1> ':"'if!if"'t;:">' J91,Y /-~, -.' , ft " ,'~ J [ "J{".'1, """, , " .,. ". f ~, r;~,l~ . ,,8:.,1 -,"'./,:/~,' -11. ',~ "~~..,.'" I" ,..-.'1.1"/' ""-f";'~i.-Jl"":"~'\! .-' ,~. -' " '! h,,'l" ,1,1:.",""',""'.".", '.,t,' ~ 'Ii i'-'i}.. _!" :", . ¡r ~ iLl,,"" ',111" i, ;"" ~ --"',,~$j~'.,~':'-. .,=-"!~.~J~' :31!Jt ""'==:~~.~ ;>"........ ,,', , P.o, BOXÞß;~. COt¡Rl'HQus,!f,' I~ORTTOWNSF;ND, WA fJ8:3ß8 'H,'1 "',' ff"j, '.", ". 11"!,,.! 'L," (~,f",.~.~8"-9Il8 p,j~I;'h:' ,;'\';H,'G'¡'H ~ 1\\ ":';7 ',) ¡MAllY k GÃ~1w~t, COUNTY AUDITOR '..' d ., ",. "r-.¡-,., " . ',!,!; ¡;jj,'" '" "¡" ('-..r",":""':" MEMO '/ ( J-.t'",~ -," ¡ if ....-,( ~v () l) Date: Attn: From: Subj: June 12, 1992 Jefferson County Commissioners Mary Gaboury, Auditor Budget Appropriations ---------------------------------------------------------------- Having prepared the cost allocations and billed for costs to cover the May primary & special elections, I want to let you know where we stand with the budget. Because of the unexpected number of elections we have conducted this year, it appears that I will need to request an additional $21,000.00 to cover poll worker ($5,000 est.) and printing ($16,000 est.) costs for the September primary and November presidential election. Currently, the remaining balance in the poll worker's line item (#511.70 41 0020) is $5,929.34; the actual cost for poll workers for May was $5,957.56. Currently, the remaining balance in the poll worker's line item (#511.70 49 0020) is $6,856.19; the actual cost for printing for May was $21,953.88 ($7,525 special elections & $14,232.95 presidential preference primary). Because rotation will be required, my request may be conservative. However, it's the best I can do now until I know what the ballots will actually look like. Today, we have received 69.19% of the projected revenue ($52,449.76) . An additional $13,482.46 has been billed to our local jurisdictions. It may be close, but I do expect to reach the $75,800.00 projection this year. The state has been billed for their cost allocation in the amount of $35,056.25, but payment will not be transmitted to us until next year. I will meet with Gary Rowe to discuss my appropriation request prior to submitting it to you for approval next month. ALSO, the Secretary of State has set the certification hearing for the BRC Optech VI C Model 200 optical Scan ballot tabulation system for Friday, June 26 at 9:30 a.m. in Olympia. Karen and I will be attending. I will be meeting with Gary Rowe ~Q~etime following the certification. Tf'. . . n -1569 ',';" .LC ì i." U cc: Gary Rowe, Budget Manager Accounting ;J85-9121 Elections 385-9119 Licensing 385-9115 Recording 385-9116 FAX 385-9195 TO: BOARD OF COUNTY COMMISSIONERS RE: REQUEST FOR EMERGENCY APPROPRIATION August 24, 1992 Date Gentlemen: Please be advised that after a thorough examination of my current budget it appears that the amount allocated in BARS Account No. 566 of $ 36,956 of the SUBSTANCE ABUSE category is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find there are no funds available to transfer into the deficient account. Therefore, I request an emergency appropriation in the amount of $ 36,956 for this current year for the following reason(s) as outlined below: BARS Acct. No. Category Amount SEE ATTACHED Reason for Appropriation: SEE ATTACHED ,. ~::Ub1~d, Ja1 HUMAN SERVICES (SUBSTANCE ABUSE) Department - Revised 7/91 'y'(1I- 18 r.H:t' 0.1570 Request for Appropriation Human Services - SUBSTANCE ABUSE 8/24/92 New/Unanticipated Revenues 300.00 Est Beg Unreserved Fund Balance 333.04.66.25 Prevention Grant 334.04.66.30 State Grant In Aid 334.04.66.66 DASA CYAP Grant 346.30.67 Client Fees 367 Donations Total Expendi tures 566.00.l0.500 566.00.10.600 566.00.35 566.00.41. 42 566.00.41. 80 566.00.49 566.00.64 Total Overtime Clerk Hire Small Tools & Equipment Evaluation (CMJA Assoc.) Other Contracts Miscellaneous Capital Outlay '1[\:- 18 tAG~ 4,300 3,293 4,863 11,000 12,000 1,500 36,956 6,006 Increase in union contract 2,000 underestimate 4,000 split w/mental health 4,000 advisory board request 1,000 computer programs 8,800 (CYAPExpense not itemized yet) ll,~ Equipment/split w/mental Health ~O Phones,typewriter/Xerox 36,956 0 1571 TO: BOARD OF COUNTY COMMISSIONERS RE: REQUEST FOR EMERGENCY APPROPRIATION DATE: November 6, 1992 Gentlemen: Please be advised that after a thorough examination of my current budget it appears that the amount allocated in BARS Account No. 001-151-000.563.20.41 of $9,500.00 of the Professional Services category is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find there are no funds available to transfer into the deficient account. Therefore, I request an emergency appropriation in the amount of $4,600.00 for this current year for the following reason as outlined below: 563.20.41 Professional Services $4,600.00 Reason for Appropriation: The account is currently overdrawn and it is extremely likely that additional autopsies will need to be performed prior to the end of the year. Respectfully submitted, c~~- ,,-(~ corone:'-;o~~ce 18 rMi 0 .t 572 " TO: BOARD OF COUNTY COMMISSIONERS RE: REQUEST FOR EMERGENCy~Extension: NmTPmhpr f), 1 qq? Date Gentlemen: Please be advised that after a thorough examination of my current budget it appears that the amount allocated in BARS Account No.155-000-0l0 of $ 20,320.00 of the Veterans' Relief Fund category is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find there are no funds available to transfer into the deficient account. Therefore, I request an emergency appropriation in the amount of $ 8,000.00 for this current year for the following reason(s) as outlined below: BARS Accl. No. l55-QOO-0l0 Category Amount Veterans Relief Fund $8,000.00 Reason for Appropriation: There is more money in the fund than was budgeted. Respectfully submitted, at~u (l,?}Úttl(.J~ / "" ,. Commissioners' Office Department Revised 7/91 1'8 rÀb~ - . 0 1573 TO: BOARD OF COUNTY COMMISSIONERS RE: REQUEST FOR EMERGENCY APPROPRIATION NOVEMBER 6, 1992 Date Gentlemen: Please be advised that after a thorough examination of my current budget it appears that the amount allocated in BARS Account No. of $ of the category is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs. I find there are no funds available to transfer into the deficient account. Therefore, I request an emergency appropriation in the amount of $ 3,500. for this current year for the following reason(s) as outlined below: BARS Acct. No. Cateaorv PLANNING COMMISSION 001063 000 558.60 10 0600 CLERK HIRE 558.60 43 0000 TRAVEL Amount $2,500. 1,000. Reason for Appropriation: THE MANY MEETINGS OF THE PLANNING COMMISSION THIS YEAR REQUIRED AN INCREASE IN HOURS OF SECRETARIAL TIME. IT ALSO INCREASED THE MILEAGE CLAIMS FROM COMMISSION MEMBERS. Respectfully submitted, ; PLANNING Revised 7/91 '., . 18 rMy' 0 1574 Not OpprovecL. at 411s +1m.e, " .. COMMISSIONERS =tGENCY APPROPRIATION October 28, 1992 Date Gentlemen: Please be advised that after a thorough examination of my current budget it appears that the amount allocated in BARS Account No. SEE of$ ATTACHED of the category is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find there are no funds available to transfer into the deficient account. Therefore, I request an emergency appropriation in the amount of $ 114 , 6 0 2 . 0 0 for this current year for the following reason(s) as outlined below: BARS Acct. No. CateGory Amount SEE ATTACHED Reason for Appropriation: Insufficient funds due to salary increase for 1992. ." Res~tl/;f)!y;~ /~ M ~ Mefford,' L--¡---, Sheriff Department Revised 7/91 18 fAC~ 0 II. r--.75 1..) Request for Emergency Appropriation Administration 521.10.10.10 - Salaries - Sheriff 521.10.10.20 - Salaries - civil Deputy 521.10.10.30 - Salaries - Secretary 521.10.10.40 - Salaries - Recpt/Records 521.10.10.49 - Salaries - Recpt/Data Entry 521.10.10.59 - Salaries - crime Prevention 521.10.20.00 - Benefits Investiqation 521.20.10.10 - Salaries - Detective patrol/Traffic 521. 22 .10.10 521. 22 .10.20 521. 22 .10.30 521. 22 .10.40 521. 22.10.60 521. 22.10.70 521.22.10.90 521. 22 .10.100 521. 22 .10.110 521. 22 .10.120 521. 22 .10.700 - Salaries - Salaries - Salaries - Salaries - Salaries - Salaries - Salaries - Salaries - Salaries - Salaries - Longevity - Criminal - Deputy - Deputy - Deputy - Deputy - Deputy - Deputy - Deputy - Deputy - Deputy Deputy West End 521.23.10.10 - Salaries - Deputy Traininq 521.40.20.00 - Benefits Jail Administration 523.10.10.10 - Salaries 523.10.10.20 - Salaries 523.10.10.30 - Salaries 523.10.10.40 - Salaries 523.10.10.50 - Salaries 523.10.10.60 - Salaries 523.10.10.70 - Salaries 523.10.10.80 - Salaries 523.10.10.90 - Salaries 523.10.20.00 - Benefits - Jail Supervisor - Jailer - Jailer - Jailer - Jailer - Jailer - Jailer - Jailer - Jailer < " "- 18 r,\L~ 0 $ 1,750.00 3,004.00 3,155.00 2,717.00 2,436.00 294.00 6,923.00 3,568.00 2,501. 00 10,312.00 3,185.00 3,244.00 3,201. 00 2,986.00 2,975.00 2,976.00 3,258.00 6,409.00 166.00 3,306.00 538.00 5,777.00 2,051. 00 1,701.00 1,898.00 3,206.00 1,880.00 2,078.00 3,754.00 2,333.00 7,806.00 )6'76 EmergencY Services 525.10.10.10 - Salaries - Emer. Svs. Coord. 525.10.20.00 - Benefits Dispatch 528.10.10.10 528.10.10.20 528.10.10.30 528.10.10.40 528.10.20.00 - Salaries - Salaries - Salaries - Salaries - Benefits - Dispatcher - Dispatcher - Dispatcher - Dispatcher t, - 1(., Ù ,M: 0 "r-'-"'""J7 ¡, ....) £' 1,906.00 871.00 2,959.00 1,856.00 1,885.00 1,946.00 1,791.00