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Home My WebLink About084 91 ct: ~~ \~? ÚM~ ( ....) v . ~<g-G\ I RESOLUTION NO. 84-91 ORDER BUDGET APPROPRIATIONS/EXTENSIONS VARIOUS COUNTY DEPARTMENTS WHEREAS, the Jefferson County Board of Commissioners did on the 5th day of August, 1991, declare that an emergency existed to provide the total sum of $55,200.00 to the Commissioners, District Court and Non-Departmental - Community Centers, CAC budgets from the unencumbered Current Expense Fund; $17,800.00 to the Superior Court and Juvenile and Family Court Services Departments from the unencumbered Law and Justice Funds; $22,000.00 for the Construction and Renovation budget from the unencumbered Hotel/Motel Tax Funds and the sum of $64,262.70 needed for budget extensions due to unanticipated fees and grant reimbursements in the Human Services- Substance Abuse and Sheriff's Department Budgets, and to set a hearing on said emergency for the 26th day of August 1991, at the hour of 10:00 a.m.; and WHEREAS; this being the time and place set for said hearing and no objection or objection interposed; now, therefore, IT IS HEREBY ORDERED, by the Board of County Commissioners, that due to there being sufficient funds in the unencumbered fund balance of the Funds identified below that the County Auditor be, and she is hereby authorized to extend the budgets of the departments for the amounts as follows per the attached requests: CURRENT EXPENSE FUNDS: Commissioners District Court Non-Departmental - Community Centers, CAC Total $ 47,200.00 7,000.00 1,000.00 :þ 55,200.00 LAW AND JUSTICE FUNDS: Superior Court Juvenile and Family Court Services Total $2,800.00 15,000.00 §)17,800.00 HOTELJMOTEL TAX FUNDS: Construction and Renovation §)22,OOO.00 OTHER FUNDS: Human Services - Substance Abuse Sheriff Total $31,706.00 32,556.70 §)54, 556. 70 APPROVED this ~11j'tI) day of Mt/ll:;;{ , 1991. () , " .. . ~ . : ...,J"'. '" / (t ~".'~ . SEA4 ~:.' id' .:' .. \¡- '\! ATTE~T~.~'. ~ ,~:'~ .<;\' / , of" ~ . , . ¡. '. . ",,' ,'~s¡J'tç.:' .,/ '" ,.-."...,- JEFFERSON COUNTY BOARD OF COMMISSIONERS ~~ rry . ennison, hairman gL,t.7n~S) ~ Clerk of the Board I '. .', rr~ 10GS . - I, r. ., (~r-"'/!. ~\;j-- ~', '~:; JEFFERSON COUNTY CLERK (jØ¡>-~ ~-' ,I R " J~~ ~ re ((i) fë 8 WI " ~,~ " e, I ~~: .:~ P.D. BOX 1:~20 l6 UD l6 .. ~'.... ,/' ,.,,;;~'r<, PORT TOWNSEND, WASHINGTON 98368 ' ';:",'.','",1,',', '>"~-,", '~"',"','.I",A";,~.,,.,,"'---'" /:"\"',','~"".~',,tì PHONE 385-9125 MAY 8 .~, / '!l : f.: . . ",i 0 1991 "I .I~,"'~' -. ", ,A,:, ,:,;';.td:' ,~,,11,.' , ,'-~~, MARIANNE WALTERS, COUNTY CLERK JEFFERSON COUNT;:~~~~~~~." .,-,~, ,~,~".~ LINDA FRANKLIN, CHIEF DEPUTY May 7~OAB»~ COMM'SS'ON¡MER;;;=~~-~-;;~~;~USE OFFICE OF THE RE: Increased Juvenile Court Activity ~ æ(GEnYE~ ~ MAY 08 1991 l.!:/JEFFERSON COUNTY BOAftD OF COMMISSIONERS TO: Board of County Commissioners Marianne Walters, county Clerk and Superior Court Administrator FROM: During recent meetings of the Law and Justice Committee focused on juvenile court issues, and based on a 300% increase in juvenile filings so far this year, and also based on the increase in prolonged shelter care and dependency hearings, it has become apparent that additional juvenile court time must be scheduled and built into the present judicial calendaring process. It is the proposal of Judge Howard and the Superior Court to add two more days to the existing juvenile calendar. Commissioner Abraham would continue to preside over these matters, thereby bringing the total juvenile court days to four. At this time we anticipate the only major impact would be the increase in Commissioner Abraham's salary to compensate him for the additional work hours. Our request therefore would be to transfer from other Superior Court accounts the amount of $2,800.00 to offset Commissioner Abraham's increased salary. . VO~- 17 ¡ ~.r, on. :10GG THE SUPERIOR COURT OF THE STATE OF WASHINGTON COU NTliJEFFERSON Juvenile Court Services D IE (fi) fè U nn fflõJ Jefferson County Courthouse Juvenile Diversion Services (g U;; IV ~ Lower Level Family Court Services M P.O. Box 1220 Guardian ad Litem Program AY 1 '? 1991 Port Townsend, WA 98368 JEF (206) 385-9190 BOARD ~~~g: COUNTY May 16, 1991 MISSIONERS Lois M, Smith Director FROM: BOCC --l '" " I' ",,) Lois smith ¿ \,_i9-~L-, 11.\. " /\ "" t".;"",.. "Å"" J\ '", "'~V'.. TO: RE: Support of Increased Court Commissioner Time from L&J funds Marianne Walters indicates that she has initiated a request to the BOCC for an increase in court time for the Court Commissioner who is adding 2 days/month service for juvenile calendars. This expanded need for juvenile court time is the result of a) a dramatic increase in offender filings (43 year-to-date vs 16 year-to-date 1990 with 46 for all of 1990!) b) expanded dependency/ Alternative Residential Placement (ARP) hearings in all categories: shelter cares, fact- findings, reviews. (NB: This Court had a first in the state recently with a 5.5 hr ARP review hearing which spanned 2 days! Typically they run about 45 min max, even when contested!) The proposed calendar schedule for juvenile court will result in 4 calendars/ month with the 1st & 3rd Tuesdays dedicated to dependency/ ARP/ youth-at-risk actions and the 2nd & 4th Tuesdays dedicated to of- fender matters. This schedule was the result of a pow-wow meeting which included representatives from all the pieces of the juvenile justice system. It is expected this schedule will reduce the number of "special sets" which are now happening when a hearing is expected to need longer than a 45-60 minute block of time. I support the use of Law and Justice funds for the increased court time for the Court Commissioner. Your support in this matter will be appreciated. TY LMS tVDt 17 fn~ fiO 1.,OG7 OFFICE OF THE JEFFERSON COUNTY CLERK P.O. BOX 1220 PORT TOWNSEND, WASHINGTON 98368 PHONE 385-9125 MARIANNE WALTERS, COUNTY CLERK LINDA FRANKLIN, CHIEF DEPUTY JEFFERSON COUNTY COUJrIHOUSE TO: BOCC ) May 23, 199~ ~ ~ ~ ~ W ~ @ MAY 2 J 1991 FROM: MAW JEFFERSON COUNTY GOARD OF COMMISSIONERS RE: Additional Funding for Court Commissioner After having conducted a survey of the Law & Justice Committee, I received numerous positive responses to the request to fund the two additional Juvenile Court Commissioner days from criminal justice-funding. There were no negative replys. I would therefore ask the Board to grant the monie~ requested from criminal justice funds. I'll await your determination. Thank you. cc: Jydge Howard ~aw & Justice Committee . ,/¡Jt 17 f..lr~ m. :1.008 ,TO: BOARD OF COUNTY COMMISSIONERS RE: REQUEST FOR EMERGENCY APPROPRIATION Gentlemen: 7/l5/91 Date Please be advised that after a thorough examination of my current budget it appears that the amount J allocated in BARS Account No. l2430 of $ 28l,686 of the Human Services -Substance " category is insufficient to pay necessary expenses of this department for this year. After a careful abuse examination of all the expenditures within the department budget with respect to present and future needs, I find there are no funds available to transfer into the deficient account. Therefore, I request an emergency appropriation in the amount of $ 3],706 for this current year for the following reason(s) as outlined below: BARS ACCL No. lO 0040 10 0160 lO Ol70 10 0500 10 0600 20 0000 3l00l0 9l0010 Category Secretary (JH) -Salary Aàmin Clerk (M.S.) COC II OvertÌIœ Clerk Hire Personnel Benefits Office Supplies Rec Dept - So County Coordinator Amount $l,200.00 7,560.00 8,546.00 2,000.00 l,OOO.OO 2,800.00 2,000.00 6,600.00 (increase in hrs) If (new hire 8/l) REASON FOR APPROPRIATION: New funding becaræ available July 1 (when new state contracts begin) -service plans change for the new biennium as a result. New Revenue Budget line needed for Law & Justice Funds through Sheriff's office -$9,230. Other increases are to existing budget revenues. Source of Funding: œASA Grant - 4 , 3l8 L&J 9,230 Prevo Grant lO,l58 Beg Fund 8,000 3l,706 f:' , I ~" ¡, i:, Revised 7/91 Respectfully subm)tted, ~ ~ l!Au~1" ¡k1U-¿~ J~I ~-u Department , Ii;}. i 7 f,~rr 00 1009 ... '" , ' ..' FROM:WA ~I ~HKK~ ~ ~~~ " ,. WASHINGTON STAlE .""f'- ">, PAAKS & RECREATION COMMISSION BOATING PFIOGRAM$ OffICE , 1150 Creanw8tar "'.no KY-11 , , Olympia WA e6504.5711 2. flnanel«l Rocipient'8 Name Jefferson County 3. Co$ts lor Reporting PiIII'lo< FROM (Mo/Day) January 1st BOATING SAFETY PROGRAM FINANCIAL SUMMARY REPORT r I. Contract Nl,JmbOr ,S90-143-004 Spec-Btg TO (Mo{Day) June 15 19 91 ~Ë..NOTE: A Financial Summary Report must be 8ublllltt;d with oach roquos' for loimbursement (^19-1). If no Mg-, h~ submitted bðlween Janl,la,y and June. 8 flnum:fal Summary neport must";' 8ubmlt1ed by July 20. 4, ITEMIZE COSTS BY CA TEOORJES (at approved In the oonttðcQ. 1. DIRECT COSTS "',' " ,,-'::""';"":;~~;;:::':~;::':';"';~:;;:~';'~::~i/i;;::~:":;;:~:¡::':,::;i:;;':':::~:J::""'i':",,;~' :::"';":"~"" ,"'" . ,~~:,~~,~!,:":;::,,:::,:,,,:,,~,:~,~,:~:~:, ,:::~I\{~-',Amt.;,::: :,).I)C8 tk.,eh . Bob Haynes Dave Miller 32 hrs 80 hrs 40 hrs 311. 52 1037.40 425.60 Steve Bell " " s.J8I1es &. W«ges TCC8I; '~~ì:';~~~;""'(¡::"'¡:~':I:';"'.' ,1I"'PÌ':~~:'h:I,¡jI"':"':'" ,:-"""";::0""""'""""""""""';::"'" Bob Haynes Dave Miller 140.34 354.54 169.60 Steve Bell employ" Benefila TotaJ: : /;!;:' ~~~::!,,::: ::~:~ ::i!) Wi ~i: i,~;¡::: :': ;:~i :;~ :;~: ¡:i ì: !~~ 1:~: ii: :~:~:;~~~ ;~::;:: ¡ i ~M ~:Mi:!::;~:~;t~\ 1::::::::::; j: :%:;¡~:%:Î:i . :i:;';: 313.45 70.20 Travel Tota/: ,"~'" :;,".;.., "",:::;,:,:;":;;;':"~;i;:;:::~@:;M~¡W;~;i::?:!:¡:::~:%~~;¡::::i::::;¡i:¡:~¡::~:i!:¡¡~~~;:~:~~:::¡i::::*i¡:j¡;i\:.~::';:¡:;::::!i::::!:':::,::~;::::':::: Training TQtaI: ",:::~::::~::tt!:::;:i,:,);:':~::;:/;i::;:::::::~;:::';:::;;::::;:;:..~tAmr.:: 'toœl Ma!ch 16,587.9 8,520.7 1,740.9 2,080.5 2,608.4 OB Motor OB Motor 175 HP 9HP Boat Trailer Misc. Equip. Equipment Tota/; I QCrlily !h"llhe abO\lð Cosls have co .. FOAM P&R A-'179 (2/91) è'~~ . . Oontract Am, ~thlch~ 'r Gas, Oil, Mounting 1,018.00 of equlpment L4~nl.nA/'lQt .. Repair Total: 1,018.00 ~':,.,~,.'."': , ".~,,',;.. ,,',:~' '"):¡};':" ,,', , ',':, ,';:':~,:::::::);~~:~,~¡:Wt;i Çood$ lI"d ~rvice8 TotaJ: 'I,i::',:.':~,:." ,,', ',,' ,~,,~ ',: , ;": ',',' .. --_....,.,-,_. ... ~ 00ntr~1 $CI'Vjçes Tolal: 5, 3, INDIRECT COSTS Administration 9 hrs 151.47 6 7 Totals this Report: 8 TotnJs of Prior Claims: 9 Accumulated Project Totals: RE: REQUEST FOR EMERGENCY APPROPRIATION (Rl Œ @ ŒÚ ~ ~ lID ! .JUL 2~~ 199î JEHEHSON COUNTY HOARD OF COMMISSIONERS TO: BOARD OF COUNTY COMMISSIONERS Ju 1 Y 19, 1991 Date Gentlemen: Please be advised that after a thorough examination of my current budget it appears that the amount allocated in BARS Account No.2010. 64'.10 of $ 0 of the Patrol Boat category is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find there are no funds available to transfer into the deficient account. Therefore. I request an emergency appropriation in the amount of $ 3255 6 . 70 for this current year for the following reason(s) as outlined below: BARS Acct. No. Cateaorv Amount 2010.64.10 Patrol Boat $32,556.70 Reason for Appropriation: Boat grant monies received from Washington state Park Commission to purchase boat, motor, trailer and equipment. State Grant #90-143-004 See attached summary report. Revised 7/91 t 7 i','- O,r; 1.0:11 fm.. D. I~ ít ff fl WI r~ I~j[)-~. m\ ~j U:ry ~~. u ~ ll,¡ .~ .-'" J U l !.. i.) "991 '- -.." I TO: BOARD OF COUNTY COMMISSIONERS RE: REQUEST FOR EMERGENCY APPROPRIATION JEFFERSON COUNTY BOARD OF COMMISSIONERS 1- LO-~ Date Gentlemen: Please be advised that after a thorough examination of my current budget i appears that the amount allocated in BARS Account No. S~ 7.0 0,30 of $ Z2-, 00 0 of the: fe, ¡ category is insufficient to pay necessary expenses of this department for this year. fter a careful examination of all the expenditures within the department budget with respect to present and future needs, I find there are no funds available to transfer into the deficient account. Therefore, I request an emergency appropriation in the amount of $ ~ 00 0 for this current year for the following reason(s) as outlined below: BARS Acct. No. /2.'1.50.00,6--0 fft, r¡;fr~ ~ ( Tr~ it> &ru ¡- V ~tAI ) Amount 22-, 000 Reason for Appropriation: 1Ju¿ ~ w CU' .b~ (It' / q q () bLA-f- ~ ~fè-¡- ctLÀ. '7tO("' ~ðY1.e ...' 1~. . fr~€.c)- ~. W)~ÐJH~ ~ ~ .Jev.-~ is ~ t. n4 c:f0Y1L ~. / ~ c:¿ ( -J ~ ~r;LJJ ~U re-¡ ~~ -10 6e- ~.s!è-re d ¡y-~q! .lJ~t-. , Respe. ctfully SUJ' ~~ p~ Ú-J tJ ch- /~ Department Revised 7/91 . VOi- 17r ~rê on :101.3 TO: BOARD OF COUNTY COMMISSIONERS RE: REQUEST FOR EMERGENCY APPROPRIATION JULY 17, 1991 Date Gentlemen: (~527.10 10 0050/ 35 0039 and 10 0619) Please be advised that after a th*orOugh examination i; m60gurrentfb~d9~~~:~~~:rs&th:~:~~~~~~t allocated in BARS Account No. see above of $, 0 t e . Gate 0 is insufficient to pay necessary expenses of this department for this year. After a careful exa~in~tion of all the expenditures within the department budg~t .with respect to present and future needs I find there are no funds available to transfer into the deficient account. Therefore, Ifr~~u~st an em~rgency appropriation in the amount of $ 15, 000 for this current y~ar for the 0 owing reason(s) as outlined below: BARS Acct. No. Cateaorv Amount 527.10 10 0050* Coordinator, Guardian ad Litem position (21 hrsjwk) 10 061~# Clerk Hire--for extra support staff 35 003~# Furnishings if. we move to 3rd floor TOTALS $5000.00 527.10 527.10 5000.00 5000.00 15,000.00 # '~ås~Al'JS'oj6rfaJioKCoding. * Unsure whether this can be considered a L&J expense. The position is new but the function had been melded into that of the Diversion Coor- dinator position. This split of positions provides for 2 staff (at 14 hrs/wk and 21 hrs/wk) to provide Diversion Coordination and GAL Coor- dination respectively. Rationale: ~ 1991 adopted budget did not include a GAL Coordinator position. This provides for the inclusion ,of that. .Ql Clerk Hire has been used most conser"f¡, e~pectf Iy submitt,e, d, vati vely and only for emergencies. Given , /1 Æ í\L-'l the current workload and the addition of / '-_/t.u-= . " staff, the single support staff person is maxed out. It is expected additional sup- port staff will be needed as the office changes and the department expands in space as well as personnel. Ql This department has almost no furnish- ings. We are sorely without storage faci- lities, such as file cabinets. New staff anõ o'){!)Rnded space necessitate the acqui- b. .:ional furnishings and equipment. ~ ~~~ JUVENILE & FAMILY COURT SERVICES Department '/01- 17r~(F 00 1.01.3 TO: Board of Jefferson County Con~issioners !U:; : Request for Emergency ~Æ~'!Jo\W œ IDJ -JUL l,{ 1991 July l5, 1991 Date Gentlemen: JEFFERSON COUNTY [WARD OF COMMISSIONEHS Please be advised that after a thorough examination of my current budget it appears that the budgeted amount in BARS Account Number 5l2.20.4l.100 of $lO,800.00 of the Court Commissioner Fund is. insufficient to pay necessary expenses of this department for this year. After a careful examination of the expenditures under this fund in previous years, and ç thorough examination of the present needs of this department unde~ the current year, I estimate that it 'will be necessary to have an additional .appropriation in the form of an emergency appropriation in the approxi- mate amount of $ 2,800.00 for ~his current year for the following reasons: /I ,...' 12 ~_TL'1zK';;'" ~ ~ ~~ ------~-\ ~ .~ -: ~ ~.~ Al~ ' LðOð ^^'* ~ ~ ~ .~~, fr:; //¡ ít ) At)/) .., ,-" . , U Ii' , ,¡ jAiL - "", '" ,,~..,', "-""¡"""'~"""""'~",.*., Accordingly, I request permission from the Board of County CommissionerE for an emergency appropriation in the sum of $2,800.00 for the cur. rent year. . Respectfully submitted, ~J1.:... 1- JL~ Head of SUPERIOR CT. Department - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -- ACTION TAKEN OU REQUEST: Approved - Disapproved If ãisapproved, the reason for the disapproval is as follows: VOL 17 u.c:: 001.01.4 TO: BOARD OF COUNTY COMMISSIONERS RE: REQUEST FOR EMERGENCY APPROPRIATION July 26 1991 Date Gentlemen: Please be advised that after a thorough examination of my current budget it appears that the amount allocated in BARS Account No. 2770 555,49 of $ 60 - 877 .00 ofthe Non Dept Misc, Community category is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find there are no funds available to transfer into the deficient account. Therefore, I request an emergency appropriation in the amount of $ 1000.00 for this current year for the following reason(s) as outlined below: CAC Contract Approved JULY 22 1991 re Quilcene Senior Nutrition Ctrs CAC BARS Aeel. No. Cateaorv Amount 2770 555.49,10 Non Dept. Misc Community Centers CAC $1000.00 .... Reason for Appropriation: Senior Nutrition CAC Contract Approved July 22, 1991 regarding Qui1cene R.;J=~' fuQ Commissioners ~ Department Revised 7/91 . VOi- 1.-,. 'rH;~ nn 1015 '. ,...". Ul' TO: BOARD OF COUNTY COMMISSIONERS RE: REQUEST FOR EMERGENCY APPROPRIATION 7/16/91 Date Gentlemen: Please be advised that after a thorough examination of my current budget it appears that the amount allocated in BARS Account No'5,12. 40 10 60 of $ 0 of the Court Clerk 35 hour week category is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find there are no funds available to transfer into the deficient account. Therefore, I request an emergency appropriation in the amount of $ 7000.00 for this current year for the following reason(s) as outlined below: BARS Accl. No. Cateaory Amount 512.40 10 60 Court Clerk 35 hour wk. $7000.00 Reason for Appropriation: No money was appropriated for this category during 1991 budget negotiations. Converting one part-time position was authorized by the board in April. I have transferred a portion of clerk hire funds into this category as that amount will no longer be needed to cover the wages of the one remaining part-time position. However, the $4000.00 I transferred will not be sufficient to cover a full time court clerk wage for the rest of the year. Respectfully submitted, - x:d .. . (¿.<A- JJ-cL.P-<-/lLð-¡¡ ['4-~ District Court Department Revised 7/91 VOL 1 7 r;~r:: no 1016 TO: BOARD OF JEFFERSON COUNTY COMMISSIONERS RE: Request for Emergency Appropriation JulV 17.1991 Gentlemen: Please be advised that after a thorough examination of my current budget it appears that the amount allocated in several of the BARS account numbers are insufficient to pay necessary expenses of this Department for this year, After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find there are no funds available to transfer into the deficient account. Therefore, I request an emergency appropriation in the amount of $47.200.00 for this current year for the following reasons as outlined below: ,(BARS Account ~umber and 1!llitl 0600 10.0070 Director of Community Services . 0600 20 Benefits 31.0010 Office Supplies 31.0020 Publications 42.0010 Postage 43,0000 Advertising 44 Advertising 49.0010 Dues, Subscriptions, Memberships 49.0030 Microfilm Service 49,0040 Schools and Seminars 92,0020 Telephone - Long Distance 92,0030 Telephone - Fax 95.0020 Computer - PC Amount: $26,250.00 7,500,00 2,000.00 200.00 500.00 3,000.00 750.00 200.00 1,000,00 3,000.00 2,000.00 100.00 1,000,00 .Reason For Appropriation(s)!þct:ension(s): More funding is needed in the above listed categories in the Department budget because we have an additional employee, Advertising has gone over what was budgeted because of the advertising done to fill this position, Postage and recording tapes (office supplies) have been supplied through this office for the Growth Management forums and for the J2000 meetings, ,'>to-111?L ~ ((1,~ (Submitted by:) ~ COMMISSIONERS (Department) . VOL 17 fflP: 00101.7